The URL can be used to link to this page

Home My WebLink About55B - RESO - SB2 PLANNING GRANTSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 5, 2019 TITLE: ADOPT A RESOLUTION AUTHORIZING A GRANT APPLICATION TO THE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT FOR SIB 2 PLANNING GRANTS PROGRAM FUNDS {STRATEGIC PLAN NOS. 3,2131 CLERK OF COUNCIL USE ONLY: _••e• W ❑ As Recommended ❑ As Amended ❑ Ordinance on 111 Reading ❑ Ordinance on 211d Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO /s/ Kristine Ridge FILE NUMBER CITY MANAGER RECOMMENDED ACTION Adopt a resolution authorizing the Executive Director of the Planning and Building Agency to finalize and submit a $625,000 grant application for SB 2 Planning Grants Program Funds. DISCUSSION On March 28, 2019, the State of California, Department of Housing and Community Development (HCD) issued a Notice of Funding Availability (NOFA) for its Planning Grants Program (PGP). The purpose of the PGP is to help cities and counties in California prepare, adopt, and implement plans and process improvements that streamline housing approvals and accelerate housing production. Recognizing that the PGP provides grants through a noncompetitive process and the City of Santa Ana is eligible to receive up to $625,000 in funding, staff prepared an application emphasizing the benefits to the community. The grant program guidelines require submission of a fully executed resolution authorizing application for PGP funds (Exhibit 1) to complete the grant application. Projects submitted under the program, such as updates to zoning ordinances, or updates to general plans or specific plans, must demonstrate a nexus to accelerate housing production. Projects categorized as Priority Policy Areas (PPA) automatically qualify as accelerating housing production and do not need to demonstrate a nexus. These types of projects are: rezoning to permit housing by -right; objective design and development standards; specific plans or form based codes coupled with CEQA streamlining; accessory dwelling units or other innovative building strategies; expedited processing; and housing related infrastructure financing and fee reduction strategies. The City's grant application includes a combination of eligible activities including expedited processing, innovative building strategies, and revisions to the zoning code to implement housing policies from the upcoming comprehensive general plan update and the mandatory update of the 55B-1 Resolution Authorizing Grant Application Submittal to SB 2 PGP November 5, 2019 Page 2 Housing Element. Proposed expedited processing activities involve upgrading the land management permitting system to offer user-friendly online processes and digital plan reviews, providing informational videos to simplify counter procedures and development codes, digitizing permits and plans for public access, and creating pre -approved accessory dwelling unit plans for straightforward permitting. If awarded, the grant funding would allow for the implementation of zoning code updates, quality improvements to counter services and development processes, and further enriching the City's ability to deliver excellent customer service. ENVIRONMENTAL IMPACT Pursuant to Section 15061(13)(3) of the California Environmental Quality Act, this action is exempt from further review as there is no potential for any environmental impact. FISCAL IMPACT At this time, there is no fiscal impact associated with this Council action. The City is pursuing a grant in the amount of $625,000 to implement the proposed activities allowed under the SB 2 Planning Grants Program. If awarded, that amount would be appropriated into the City's budget. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #3 - Economic Development, Objective #2 (create new opportunities for business/job growth and encourage private development through new General Plan and Zoning Ordinance policies), Strategy B (update zoning ordinance and include equitable, innovative, business friendly zoning practices). Minh Thai Executive Director Planning and Building Agency ja/vf:la Exhibits: 1. Resolution 2. Draft City Application 3. HCD March 28, 2019 NOFA 55B-2 *:1:1Ill III il LS 11.5.19 RESOLUTION NO. 2019-xx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING APPLICATION FOR, AND RECEIPT OF, SENATE BILL NO. 2 (SIB 2) PLANNING GRANTS PROGRAM FUNDS WHEREAS, the State of California, Department of Housing and Community Development (Department) has issued a Notice of Funding Availability (NOFA) dated March 28, 2019, for its Planning Grants Program (PGP); and WHEREAS, the City Council of Santa Ana desires to submit a project application for the PGP program to accelerate the production of housing and will submit a 2019 PGP grant application as described in the Planning Grants Program NOFA and SB 2 Planning Grants Program Guidelines released by the Department for the PGP Program; and WHEREAS, the Department is authorized to provide up to $123 million dollars under the SIB 2 Planning Grants Program from the Building Homes and Jobs Trust Fund for assistance to Counties (as described in Health and Safety Code section 50470 et seq. [Chapter 364, Statutes of 2017 (SIB 2)] related to the PGP Program. NOW, THEREFORE, THE CITY COUNCIL OF SANTA ANA RESOLVES AS FOLLOWS: SECTION 1. The Executive Director of Planning and Building Agency is hereby authorized and directed to apply for and submit to the Department the 2019 Planning Grants Program application released March 28, 2019, in the amount of $625,000. SECTION 2. In connection with the PGP grant, if the application is approved by the Department, the City Manager or designee is authorized to enter into, execute, and deliver a State of California Agreement (Standard Agreement) for the amount of $625,000, and any and all other documents required or deemed necessary or appropriate to evidence and secure the PGP grant, the City's obligations related thereto, and all amendments thereto (collectively, the "PGP Grant Documents"). SECTION 3. The City shall be subject to the terms and conditions as specified in the Standard Agreement, the SIB 2 Planning Grants Program Guidelines, and any applicable PGP guidelines published by the Department. Funds are to be used for allowable expenditures as specifically identified in the Standard Agreement. The application in full is incorporated as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the application will be enforceable through the executed Standard Agreement. The City Council hereby agrees to use the funds for eligible uses in the manner presented in the application as approved by the Department and in accordance with the Planning Grants NOFA, the Planning Grants Program Guidelines, and the 2019 Planning Grants Program Application. Resolu0on No. 2019-m 55B-3 Page 1 of 2 SECTION 4. The City Manager or designee, is authorized to execute the City of Santa Ana Planning Grants Program application, the PGP Grant Documents, and any related agreements or amendments thereto, on behalf of the City of Santa Ana as required by the Department for receipt of the PGP Grant. SECTION 5. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this _ day of APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney Lisa Storck Assistant City Attorney AYES: NOES: ABSTAIN: NOT PRESENT: Councilmembers: Councilmembers: Councilmembers: Councilmembers: 2019 by the following vote: Miguel A. Pulido Mayor CERTIFICATE OF ATTESTATION AND ORIGINALITY I, DAISY GOMEZ, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2019-xx to be the original resolution adopted by the City Council of the City of Santa Ana on 2019. Date: Clerk of the Council City of Santa Ana 55B-4 Resolution No. 2019-m Page 2 of 2 EXHIBIT 2 SB 2 Planning Grants Program Application State of California Governor Gavin Newsom Alexis Podesta, Secretary Business, Consumer Services and Housing Agency Ben Metcalf, Director Department of Housing and Community Development 2020 West El Camino, Suite 500 Sacramento, CA 95833 Website: http://www.hcd.ca.gov/grants-funding/active-funding/planning- grants.shtml Email: sb21planninggrant6d�hcd.ca.gov March 28, 2019 Revised July 10, 2019 55B-5 SB 2 Planning Grants Application Planning Grants Program Application Packaging Instructions The applicant is applying to the Department of Housing and Community Development (Department) for a grant authorized underneath the Planning Grants Program (PGP) provisions of SB 2 (Chapter 364, Statutes of 2017). The PGP program is intended for the preparation, adoption, and implementation of plans that streamline housing approvals and accelerate housing production. Please refer to the SB 2 Planning Grants Program Guidelines and Notice of Funding Availability (NOFA) for detailed information on eligible activities, applicants, and awards. If you have questions regarding this application or the PGP, email sb2plan ninggrant(c)hcd.ca.gov. If approved for funding, this grant application will be a part of your Standard Agreement with the Department. In order to be considered for funding, all sections of this application, including attachments and exhibits if required, must be complete and accurate. Pursuant to Section X of the NOFA, all applicants must submit a complete, signed, original application package and an electronic copy on CD or USB flash drive containing the following documentation, in the order listed below, to the Department by the specified due date in the Notice of Funding Availability (NOFA) in order to be considered for award: 1) A complete, signed, original application (the Department will only accept this Tillable pdf as the application) with the following attachments: a. Attachment 1: State and Other Planning Priorities (All applicants must submit this form to self -certify compliance) b. Attachment 2: Nexus to Accelerating Housing Production - NOTE: if the applicant is proposing only Priority Policy Areas (PPA), as defined in section VIII, subsection (3) of the NOFA, do not fill out Attachment 2. However, if the applicant is proposing to fund PPAs AND other activities that are not considered PPAs, the application must demonstrate how these other activities have a nexus to accelerating housing production by filling out Attachment 2 of this application. 2) A fully executed resolution authorizing application for, and receipt of, PGP funds (see Attachment 3: Sample Resolution). 3) A fully executed Government Agency Taxpayer ID Form (available as a download from the SB 2 Planning Grants webpage at http://www.hcd.ca.gov/qrants- funding/active-funding/planning-grants.shtml). 4) If the applicant is partnering with another local government or other entity pursuant to Article II, Section 200 of the SB 2 Planning Grant Program Guidelines (the "Guidelines"), include a copy of the legally binding agreement. 5) Other documentation (e.g., letters of support, scope of work, etc.) if needed. NOTE: All local governments must submit a separate, signed application package, notwithstanding whether it will partner with another form of government or entity. Only one application per locality will be accepted by the Department. Joint applications are not allowed. CA-HCD SB 2 PGP PaWTA 2019 Year-1 Grant Application SB 2 Planning Grants Application A. Applicant Information Pursuant to Article ll, Section 200 of the Guidelines, local governments may partner through legally binding agreements with other forms of governments or entities. However, all local governments must submit separate, signed application packages that identify theirrespective responsibilities and deliverables, even if partnering with other entities. Is the a licant partnering with another eligible local government entity? `Yes */f Yes, the application package must include a fully executed copy of the legally binding agreement. Provide the partners' name(s) and type(s) below for reference only. 0✓ No Complete the following Applicant information Applicant's Name City of Santa Ana Applicant's Agency Type Local Government Applicant's Mailing Address 20 Civic Center Plaza City Santa Ana State California Zip Code 192701 County Orange County Website http://santa-ana.org Authorized Representative Name Minh Thai Authorized Representative Title Executive Director of Planning and Building Agency Phone 714-667-2706 Fax Email MThai@santa-ana.org Contact Person Name Jill Arabe Contact Person Title Senior Planner Phone 714-667-2707 Fax 714-973-1461 Email jarabe@santa-ana.org Partner(s) Name (if applicable) Partner Agency Type Partner(s) Name (if applicable) Partner Agency Type Proposed Grant Amount $ 625,000 B. Applicant Certification As the official designated by the governing body, I hereby certify that if approved by HCD for funding through the Planning Grants Program (PGP), the City of Santa Ana assumes the responsibilities specified in the 2019 Notice of Funding Availability and PGP guidelines, and certifies that the information, statements, and other contents contained in this application are true and correct. Signature: Date CA-HCD SB 2 PGP Name: Minh Thai Title: Executive Director of Planning and Building Agency PaWT7 2019Year- 1 Grant Application SB 2 Planning Grants Application C. Threshold Requirements Pursuant to Section 201(a) through (d) of the Guidelines, all applicants must meet the following threshold criteria in items 1-4 below to be eligible for an award. 1. Does the applicant have an adopted housing element found to be in substantial compliance by the Department on orbefore the date of the applicant's submission of their SB 2 Planning Grant application? �✓ Yes Date of HCD Review Letter: 5/22/18 No ❑The Applicant requests HCD to consider housing element compliance threshold as met due to significant progress achieved in meeting housing element requirements. 2. Has the applicant submitted to the Department the Annual Progress Report (APR) for the current or prior year on or before the date of submission of their SB 2 Planning Grant application? r7l I Yes I APR Date Submitted IVI 1 2017 CY Report 3/27/18 L/J 1 2018 CY Report 3/29/19 0M 3. /s the applicant utilizing one of the Priority Policy Areas listed below (as defined in section Vlll, subsection 3 of the NOFA)? *If the applicant is proposing only Priority Policy Areas, do not fill out Attachment 2. However, if *Yes the applicant is proposing to fund PPAs AND other activities that are not considered PPAs, the application must demonstrate how these other activities have a nexus to accelerating housing roduction b fillin out Attachment 2 of this a oplication. Specific Plans or Accessory Housing related Rezone to permit Objective design form based codes Dwelling Units or Expedited infrastructure by -right and development standards coupled with CEQA other low-cost processing financing and fee reduction streamlinin building strategies strategies ❑ ❑ 0 0 0 0 If an applicant is not proposing Priority Policy Areas, the application must include an explanation No and document the plans or processes' nexus and impact on accelerating housing production based on a reasonable and verifiable methodology and must submit Attachment 2 in the Application pursuant to section VIII, subsection 3 of the NOFA. The applicant is proposing PPAs and other activities not considered PPAs and is demonstrating how these activities have a nexus to accelerating housing production by submitting Attachment 2. 4. Does the applicant demonstrate that the locality is consistent with State Yes No Planning or Other Priorities, as certified in Attachment I? *IfNo, consistency maybe demonstrated through activities (not necessarily proposed for SB 2 funding) that were completed within the last five years, as certified in Attachment 1. 5. Is a completed and signed resolution included with the application package? Yes No See Attachment 3, "Sample Resolution" CA-HCD SB 2 PGP PAWP 2019 Year-1 Grant Application SB 2 Planning Grants Application D. Proposed Activities Checklist (Section VI, items (1) through (17) of the NOFA) Check all activities the locality is undertaking for their PGP efforts below. Activities must match Section E. Project Description, and Section F. Timeline and Budget. 1 ❑updates to general plans, community plans, specific plans, local planning related to implementation of sustainable communities strategies, or local coastal plans 2 R/I updates to zoning ordinances 3 environmental analyses that eliminate the need for project -specific review 4 F,/] local process improvements that improve and expedite local planning 5 a smaller geography with a significant impact on housing production including an overlay district, project level specific plan or development standards modifications proposed for significant areas of a locality, such as corridors, downtown or priority growth areas 6 ❑the creation or enhancement of a housing sustainability district pursuant to AB 73 (Chapter 371, Statutes of 2017 7 workforce housing opportunity zone pursuant to SB 540 (Chapter 369, Statutes of 2017) 8 ❑zoning for by -right supportive housing, pursuant to Government Code section 65651 (Chapter 753, Statutes of 2018 9 ❑zoning incentives for housing for persons with special needs, including persons with developmental disabilities 10 rezoning to meet requirements pursuant to Government Code Section 65583.2(c) and other rezoning efforts to facilitate supply and affordability 11 ❑rezoning for multifamily housing in high resource areas (according to Tax Credit Allocation Committee/Housing Community Development Opportunity Area Maps) 12 R/I pre -approved architectural and site plans 13 regional housing trust fund plans 14 funding plans for SB 2 Year 2 going forward 15 infrastructure financing plans 16 environmental hazard assessments; data collection on permit tracking; feasibility studies, site analysis, or other background studies that are ancillary and part of a proposed activity with a nexus to accelerating housing production 17 0 Other activities demonstrating a nexus to accelerating housing production CA-HCD SB 2 PGP PAW79 2019 Year-1 Grant Application SB 2 Planning Grants Application E. Project Description Provide a description of the project and the scope of work to be performed below. Use Appendix A for additional information if necessary. Note: If partnering with another local government or entity, be sure to clarify the responsibilities and deliverables of vour localitv pursuant to such partnership. The City intends to utilize grant funding for the following planning goals and priorities: 1. PPA: Expedited Processing: The City proposes to use SB2 grant monies for a variety of counter and permit processing improvements. First, the City proposes to upgrade to a different land management permitting system. The enhancements will include online permit processing and digital plan review. Second, the City proposes to create informational videos for publication on the City's website. The videos will explain counter processes and development project procedures. Additional video options will detail zoning districts/development standards that are commonly requested. Lastly, physical improvements to the planning and building processes include lobby computers/stations for customers to apply for permits and review permit history/plans on file, scanning/organizing of plans into digital archives, and upgrades to staff computers and counter equipment. The City is projecting that the improvements will reduce counter processing time by an average of 45 percent. The planning and building counters currently average approximately 10-15 minutes with each customer. Much of the counter time is spent inputting information into the computer, processing plans, and responding to lengthy inquiries. By offering expedited forms of our services, we can assist customers through the process efficiently and increase productivity. 2. PPA: Accessory Dwelling Units or Other Innovative Building Strategies: The City has received an influx of ADU applications (over 90+) in the past few years. Depending on the type of ADU proposed (i.e., conversion, new detached), average timing of planning review is approximately 2-4 months, including applicant revisions and resubmittals. In order to expedite the processing of ADU applications, the City would like to have pre -approved plans created for detached structures and garage conversions. The pre -approval plans would have both planning and building plan check code compliance (if feasible); therefore, customers can use the plans to get their ADUs permitted and constructed in a shorter timeframe. The City anticipates that ADU applications with pre -approved plans will double in quantity because processing time would be significantly reduced to over-the-counter planning approval (same day) or within one month for both planning and building approvals. Additional features to this PPA would include a workbook to explain the process, application, fees, and detailed information required on ADU plan submittals. The City anticipates that more information available to the public (online or brochures) would accelerate production of ADUs. 3. Zoning Code Update: Following the adoption of the General Plan and to implement Housing Element policies, the City proposes to use SB2 grant monies to update the zoning code including revisions to residential zones and development standards, evaluate allowances for by -right multifamily housing, and consider objective design standards. The City does not know the extent of by -right housing and objective design standards and is therefore submitting this activity as a non-PPA. CA-HCD SB 2 PGP P��Ep l S 0 2019 Year-1 Grant Application c O A Cf a a a V c m cm c C c A a N m N LL O a H a H O �a o a O o a Ld 0 L(j - PE 01 8 w y V) w y V) N V) -- a a > > > > > > > > Z Z Z Z Z Z m > T y a U >o YO O U c a O - c o N = U >o YO O U > o > X w > o > X w U >o YO O U y O O O y o O E t V� O U U a ¢ V N O O N O N O N N N N N N N C W O M N O M CO CO N M O O M � M M M N M M O M CO M W M N W N N O M CO m N O O N V r M m z N E Q y U O O O O O NO O O O O O N O O O O O O O � O M O O Ld O ON O N t 3 y N - N > O U U Q t a y N W O a A a c � y c O 0 F y N y N W C C C C C C C C C C C C C O Q Q Q Q Q Q Q Q Q Q Q Q Q a T - a¢ O a y O aS '> a m ry O `a 'a o a � C C o `a m15a t c y m a Q m U 6 N m M M M a IL ,a` . N a a R co m Q Q U ULj- 1 1 SB 2 Planning Grants Application G. Legislative Information District # Legislator Name 46 Luis Correa 48 Harley Rouda Federal Congressional District 69 Assembly Member Tom Daly State Assembly District 31 Senator Thomas J. Umberg State Senate District Applicants can find their respective State Senate representatives at https.11www.senate.ca.gov/. and their respective State Assembly representatives at https.11www.assembly.ca._qov/. CA-HCD SB 2 PGP Pa§eq9 112 2019 Year-1 Grant Application SB 2 Planning Grants Application Attachment 1: State and Other Planning Priorities Certification (Page 1 of 3) Pursuant to Section 201(d) of the Guidelines, all applicants must demonstrate that the locality is consistent with State Planning or Other Planning Priorities by certifying that at least one activity was completed in 1) State Planning Priorities (i.e., Infill and Equity, Resource Protection, Efficient Development Patterns) or 2) Other Planning Priorities (i.e., Affordability, Conservation, or Climate Change). Consistency may be demonstrated through activities (not necessarily proposed for SB 2 funding) that were completed within the last five years. Complete the following self -certification by selecting one or more of the policy areas in the following tables by inserting the date completed for each applicable action, briefly describing the action taken, and certifying. State Planning Priorities Date Completed I Brief Description of the Action Taken Promote Infill and Equity Rehabilitating, maintaining, and improving existing infrastructure that supports Infill development and appropriate reuse and redevelopment of previously developed, underutilized land that is presently served by transit, streets, water, sewer, and other essential services, particularly in underserved areas. 5/9/16 Approved adaptive reuse project involving the conversion of an existing 5-story office building to affordable multifamily residential development with commercial uses. Seek or utilize funding or support strategies to facilitate opportunities for inflll development. 3/24/17 Awarded SCAG Sustainability Planning Grant to locate and vet key nodes for infill development through GP Update and creation of public realm plans. Other (describe how this meets subarea objective) Promote Resource Protection Protecting, preserving, and enhancing the state's most valuable natural resources, including working landscapes such as farm, range, and forest lands, natural lands such as wetlands, watersheds, wildlife habitats, and other wildlands; recreation lands such as parks, trails, greenbelts, and other open space; and landscapes with locally unique features and areas identified by the state as deserving special protection. Actively seek a variety of funding opportunities to promote resource protection in underserved communities. Other describe how this meets subarea objective Encourage Efficient Development Patterns Ensuring that any infrastructure associated with development, other than inflll development, supports new development that does the following: 1 Uses land efficient) . CA-HCD SB 2 PGP Paf e5P 713 2019 Year-1 Grant Application SB 2 Planning Grants Application Attachment 1: State and Other Planning Priorities Certification (Page 2 of 3) (2) Is built adjacent to existing developed areas to the extent consistent with environmental protection. 3 Is located in an area appropriately planned for growth. (4) Is served by adequate transportation and other essential utilities and services. 2/27/19 OC Streetcar Maintenance Building permits issued to service the OC Streetcar which will provide alternative transportation from SARTC to Garden Grove. (5) Minimizes ongoing costs to taxpayers. Other (describe how this meets subarea objective) Other Planning Priorities Affordability and Housing Choices Incentives and other mechanisms beyond State Density Bonus Law to encourage housing with affordability terms. Efforts beyond state law to promote accessory dwelling units or other strategies to intensify single-family neighborhoods with more ho using choices and affbrdabilit . 4/3/18 City adopted Accessory Dwelling Unit Ordinance that permits ADUs on properties that are min. 6,000 SF and allow single-family homes. Upzoning or other zoning modifications to promote a variety of housing choices and densities. 10/27/14 City adopted Adaptive Reuse Ordinance where eligible buildings in project incentive areas could be converted from nonresidential to residential uses. Utilizing surplus lands to promote affordable housing choices. Efforts to address infrastructure deficiencies in disadvantaged communities pursuant to Government Code Section 65302.10. 9/5/19 Permits issued to Jamboree Housing on updating multifamily apartment complex (805-904 S Minnie) to upgrade units and increase parking with lifts. Other (describe how this meets subarea objective) CA-HCD SB 2 PGP Pa5T03f 114 2019 Year-1 Grant Application SB 2 Planning Grants Application Attachment 1: State and Other Planninq Priorities Certification (Page 3 of 3) Conservation of Existing Affordable Housing Stock Policies, programs or ordinances to conserve stock such as an at -risk preservation ordinance, mobilehome park overlay zone, condominium conversion ordinance and acquisition and rehabilitation of market rate housing programs. Policies, programs and ordinances to protect and support tenants such as rent stabilization, anti -displacement strategies, first right of refusal policies, resources to assist tenant organization and education and `just cause" eviction policies. Other describe how this meets subarea objective Climate Adaptation Building standards, zoning and site planning requirements that address flood and fire safety, climate adaptation and hazard miti ation. Long-term planning that addresses wildfire, land use for disadvantaged communities, and flood and local hazard mitigation. Community engagement that provides information and consultation through a variety of methods such as meetings, workshops, and surveys and that focuses on vulnerable populations (e.g., seniors, people with disabilities, homeless, etc.). Other (describe how this meets subarea objective) State and Other Planning Priorities Certification I certify under penalty of perjury that all of the information contained in this PGP State Planning and Other Planning Priorities certification form (pages 9, 10, and 11 of this application) is true and correct. Jill Arabe Certifying Officials Name: Senior Planner Certifying Official's Title: Certifying Official's Signature: Certification Date: CA-HCD SB 2 PGP Pag§'rbf 115 2019 Year-1 Grant Application SB 2 Planning Grants Application Attachment 2: Application Nexus to Accelerating Housing Production Fill out Attachment 2 Priority Areas AND other activities not designated as such. Applicants answering "Yes" to question 3 in Section C and utilizing ONLY PrioritV Policy Area are automatically deemed to demonstrate a nexus to accelerating housing production, and do not need to complete this form. Pursuant to section Vlll, subsection (4) of the NOFA, applicants shall demonstrate how the application includes a nexus to accelerating housing production. Please complete the following chart by providing information about the current conditions and expected outcomes with respect to the planned activity and housing production. Please attach documentation as necessary and see the NOFA for additional details. Quantify how the activity accelerates production below and use Appendix B to explain the activity and its nexus to accelerating housing production if necessary. Type (Select at least one) *Baseline **Projected ***Difference Notes Timing (e.g., reduced number of processing days) 1 year 6-8 months 4-6 months See Appendix B Development cost (e.g., land, fees, financing, construction costs per unit) Approval certainty and reduction in discretionary review (e.g., prior versus proposed standard and level of discretion Entitlement streamlining (e.g., number of approvals) Feasibility of development 2-4 per year 4-7 per year 75% - 250% See Appendix B Infrastructure capacity (e.g., number of units) Impact on housing supply and affordability (e.g., number of units) * Baseline — Current conditions in the jurisdiction (e.g. 6-month development application review, or existing number of units in a planning area) **Projected — Expected conditions in the jurisdiction because of the planning grant actions (e.g. 2-month development application review) ***Difference — Potential change resulting from the planning grant actions (e.g., 4-month acceleration in permitting, creating a more expedient development process) CA-HCD SB 2 PGP Pag§Pf 116 2019 Year-1 Grant Application SB 2 Planning Grants Application Attachment 3: Sample Resolution RESOLUTION NO. 2019-XX A RESOLUTION OF THE [CITY COUNCIL/COUNTY BOARD OF SUPERVISORS] OF _[CITY, COUNTY NAME]_ AUTHORIZING APPLICATION FOR, AND RECEIPT OF, SB 2 PLANNING GRANTS PROGRAM FUNDS WHEREAS, the State of California, Department of Housing and Community Development (Department) has issued a Notice of Funding Availability (NOFA) dated March 28, 2019, for its Planning Grants Program (PGP); and WHEREAS, the [City Council/County Board of Supervisors] of (City/County) desires to submit a project application for the PGP program to accelerate the production of housing and will submit a 2019 PGP grant application as described in the Planning Grants Program NOFA and SB 2 Planning Grants Program Guidelines released by the Department for the PGP Program; and WHEREAS, the Department is authorized to provide up to $123 million under the SB 2 Planning Grants Program from the Building Homes and Jobs Trust Fund for assistance to Counties (as described in Health and Safety Code section 50470 et seq. (Chapter 364, Statutes of 2017 (SB 2)) related to the PGP Program. NOW, THEREFORE, THE [CITY COUNCIUCOUNTY BOARD OF SUPERVISORS] OF RESOLVES AS FOLLOWS: SECTION 1. The [City Council/County Board of Supervisors] is hereby authorized and directed to apply for and submit to the Department the 2019 Planning Grants Program application released March 28, 2019 in the amount of SECTION 2. In connection with the PGP grant, if the application is approved by the Department, the [insert designee title, e.g. City Manager, Executive Office, etc ] is authorized to enter into, execute, and deliver a State of California Agreement (Standard Agreement) for the amount of $ , and any and all other documents required or deemed necessary or appropriate to evidence and secure the PGP grant, the [City/County's] obligations related thereto, and all amendments thereto (collectively, the "PGP Grant Documents"). SECTION 3. The [City/County] shall be subject to the terms and conditions as specified in the Standard Agreement, the SB 2 Planning Grants Program Guidelines, and any applicable PGP guidelines published by the Department. Funds are to be used for allowable expenditures as specifically identified in the Standard Agreement. The application in full is incorporated as part of the Standard Agreement. Any and all activities funded, information provided, and timelines represented in the application will be enforceable through the executed Standard Agreement. The [City Council/County Board of Supervisors] hereby agrees to use the funds for eligible uses in the manner presented in the application as approved by the Department and in accordance with the Planning Grants NOFA, the Planning Grants Program Guidelines, and 2019 Planning Grants Program Application. SECTION 4. The [insert the title of City Council/County Board of Supervisors Executive or designee] is authorized to execute the [City/County] of Planning Grants Program application, the PGP Grant Documents, and any amendments thereto, on behalf of the [City/County] as required by the Department for receipt of the PGP Grant. ADOPTED 2019, by the [City/County] Board of Supervisors of the County of by the followinq vote: AYES- NOES- ABSENT- ABSTAIN- ATTEST- APPROVED AS TO FORM: County Clerk County Attorney County Executive CA-HCD SB 2 PGP Pa5§§ 117 2019 Year-1 Grant Application SB 2 Planning Grants Application Appendix A 1A. Enhance Permit System and E-Review: The City is looking to upgrade its current in-house land management system. Although the total cost is estimated to be approximately $3.3 million, the City proposes to use a portion of the SB 2 funds ($200,000) to pay for the permitting system used by Planning & Building, which involves the online web portal and e-reviews. The proposed schedule for completing the permit system and spending funds is in Appendix Al. 1 D. Modernize and Upgrade Computers/Permit Processing: The proposed schedule for modernizing computers to expedite processing is in Appendix Al. The first four phases involve digital archiving of plans, permits, and files and making the files available online or for public view. The digital files will be indexed and searchable. The last two phases involve physical improvements such as upgrading staff computers for e-review capabilities and setting up computer stations for public use. Optional tasks, should funding become available, include upgrades to the counter QMatic system, digital archiving of planning entitlements and records, and pre -approval plans for other residential building types. CA-HCD SB 2 PGP Pas§oaf 11v 2019 Year-1 Grant Application SB 2 Planning Grants Application Appendix B Use this page to explain the nexus to accelerating housing production or for project description. 3. Zoning Code Update: Timing (e.g., reduced number of processing days): A majority of the development projects in the City experience a two-phase process. The first phase involves Development Project Plan Review (aka Site Plan Review) and the second phase involves discretionary action. Not all projects require discretionary action, but over half of the projects in the past few years have incorporated variances, zone changes, and/or general plan amendments. It is rare that a development project does not involve discretionary action. The first phase averages approximately one year to process through the development agencies' review. The timing is due to requirements imposed "upfront" that most jurisdictions do not require until after entitlement approvals. Other jurisdictions typically recommend "big picture" changes and conditions of approval on the concept entitlement plans and apply typical code requirements during the building plan check process. The second phase averages 3-5 months for hearing and adoption. Updates to the zoning code would help improve processing time by allowing concurrent processing of the development project with entitlements, addressing outdated provisions, cleaning up text conflicts and confusion, creating consistency with other codes (Fire, Building, Public Works), and providing flexibility with administrative waivers, defined use classifications, and objective design standards. Feasibility of development: This metric is related to the number of projects completed (i.e., constructed/finaled). It can be measured through consideration of processing time, costs, and discretionary approval certainty. Although the City receives several development projects submitted a year, it typically takes approximately one year or more to get through the review phase before initiating submission of construction drawings. The timing of City review heavily influences when or if projects will ultimately get completed. Based on recently completed projects (i.e., Development Project Plans), approximately 2-4 development projects have finished within the past year or two. (This number includes multifamily housing and not include single family homes, additions, or Accessory Dwelling Units.) The City is anticipating to increase the feasibility of development with code updates, which would then reduce processing time and approval certainty. Ideally, the code updates would clearly define the acceptable parameters of the development project and inform the community of its compatibility and benefits. Compliance with design and code provisions would ensure approval certainty. CA-HCD SB 2 PGP Pa5T3bf 119 2019 Year-1 Grant Application EXHIBIT 3 STATE OF CALIFORNIA -BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY Gavin Newsom, Governor DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT DIVISION OF FINANCIAL ASSISTANCE 2020 W. El Camino Avenue, Suite 500 Sacramento, CA 95833 a (916) 263-2771 1 FAX (916) 263-2763 www.hcd.ca.gov March 28, 2019 MEMORANDUM FOR: All Potential Applicants FROM: Zachary Olmstead, Deputy Director Division of Housing Policy Development SUBJECT: NOTICE OF FUNDING AVAILABILITY - SB 2 PLANNING GRANTS PROGRAM The Department of Housing and Community Development (Department) is pleased to announce the release of this Notice of Funding Availability (NOFA) for approximately $123 million under the Senate Bill 2 (SB 2, 2017) Planning Grants Program (PGP). SB 2 established a permanent source of funding intended to increase the affordable housing stock in California. The legislation directs the Department to use 50 percent of the first year's revenue to establish a program that provides financial and technical assistance to local governments to update planning documents and land -use ordinances. The PGP is intended for the preparation, adoption, and implementation of plans that streamline housing approvals and accelerate housing production. In order to be eligible for grant funding, an applicant must submit a complete, signed original application and an electronic copy on CD or USB flash drive. OTC applications will be accepted for an eight -month period ending on November 30, 2019. The Department will only accept applications through a postal carrier service that provides date stamp verification confirming delivery to the Department's office, such as the U.S. Postal Service, UPS, Fed Ex, or other carrier services. No facsimiles, late applications, incomplete applications, application revisions, electronic submittals, or walk-in application packages will be accepted. All applications must be submitted to the Department at the following address: Department of Housing and Community Development Division of Housing Policy Development 2020 West El Camino Ave, Suite 500 Sacramento, CA 95833 PGP applications and forms are available on the Department's website. Please refer to the Planning Grants Program Guidelines for detailed information on eligible activities, applicants, and awards. If you have questions regarding this NOFA, please email the Department at sb2planninggrant(c)hcd.ca.gov. Attachment 55B-20 PLANNING GRANTS PROGRAM (SB 29 2017) 2019 NOTICE OF FUNDING AVAILABILITY State of California Governor Gavin Newsom Alexis Podesta, Secretary Business, Consumer Services and Housing Agency Ben Metcalf, Director Department of Housing and Community Development Zachary Olmstead, Deputy Director Department of Housing and Community Development Division of Housing Policy Development 2020 West El Camino Avenue, Suite 500 Sacramento, CA 95833 Telephone: (916) 263-2771 Website: htto://www.hcd.ca.aov/arants-fundina/active-fundina/olannina-arants.shtml Email: sb2Planninggrant(c-)hcd.ca.gov 1�l Fl is if►�'1 �►�iy �7 55B-21 Table of Contents I. Introduction.............................................................................................................1 II. Program Summary..................................................................................................1 III. Program Timeline...................................................................................................2 IV. Funding Available...................................................................................................2 V. Eligible Applicants...................................................................................................3 VI. Eligible Activities.....................................................................................................3 VII. Eligible Uses...........................................................................................................4 VIII. Threshold Requirements.........................................................................................5 IX. NOFA Application Workshops................................................................................7 X. Application Submission Requirements....................................................................7 XI. Application Review Process....................................................................................7 XII. Applicant Notification..............................................................................................8 XIII. Award Letter and Standard Agreement...................................................................8 XIV. Appeals...................................................................................................................8 XV. Right to Modify or Suspend.....................................................................................9 55B-22 2019 NOTICE OF FUNDING AVAILABILITY SB 2 PLANNING GRANTS PROGRAM Introduction The Department is releasing this Notice of Funding Availability (NOFA) for approximately $123 million to make funding available to all local governments in California under the Senate Bill 2 (SB 2) Planning Grants Program (PGP). The PGP program is intended for the preparation, adoption, and implementation of plans that streamline housing approvals and accelerate housing production. The PGP is authorized by Health and Safety Code sections 50470 et seq. (Chapter 364, Statutes of 2017, (SB 2)). Funding is subject to the December 2018 Planning Grants Program Guidelines (hereinafter referred to as the "Guidelines"), which includes detailed information on eligibility requirements, conditions, and procedures for awarding funds. II. Program Summary SB 2 (2017) is part of a 15 bill housing package aimed at addressing the state's housing shortage and high housing costs. Specifically, SB 2 established a permanent source of revenue intended to increase the affordable housing stock in California. PGP grants are funded through 50 percent of the revenues collected during the first calendar year (January through December, 2018). The PGP program is a one-time component of SB 2 that, among other provisions, provides financial and technical assistance to local governments to update planning documents in order to: • Accelerate housing production; • Streamline the approval of housing development affordable to owner and renter households at all income levels; • Facilitate housing affordability, particularly for all income groups; • Promote development consistent with the State Planning Priorities; and • Ensure geographic equity in the distribution and expenditure of allocated funds The Department, in conjunction with the Governor's Office of Planning and Research, will provide technical assistance to localities pursuant to the provisions set forth in Article VI I, Section 700(a) through (e) of the Guidelines. For further information, contact the Department at sb2planninggrant(c-hcd.ca.gov for details regarding local technical assistance. Please refer to the Guidelines for other administrative provisions not summarized in this NOFA. CA HCD Notice of Funding Availability 55B-23 SB 2 Planning Grants NOFA Year-1 III. Program Timeline Pursuant to Section 500(a) of the Guidelines, funds will be initially available to eligible applicants on a noncompetitive, over-the-counter (OTC) basis. Applications will be accepted over an eight -month period, commencing from the date of the release of this NOFA (Section 500(b) of the Guidelines). See Table 1 below for the projected timeline for awards for the initial OTC period. Table 1: Projected Timeline for Awards for OTC Applications Event Date(s) NOFA release March 28, 2019 NOFA-Application Workshops/ Webinar Period Aril 1 - May 1 2019 Final due date for OTC applications November 30, 2019 Supplemental round TBD Anticipated end of rant term June 30 2022 The Department anticipates awards in 2-3 month intervals, depending on the volume of applications, and reserves the right to make adjustments to the projected timeline at any time. If OTC funds are not fully awarded at the end of the eight -month period, the Department may extend the final OTC application due date or consider a supplemental funding round (Section 500(g) of the Guidelines). During any supplemental round, top priority will be given to localities that have not submitted a previous request for funding. All other applicants may be subject to competitive scoring criteria during any supplemental round (Section 500(g)(2) of the Guidelines). IV. Funding Available The Department determined maximum award amounts for large, medium, and small localities, based on population estimates from the Department of Finance (DOF). Table 2 below shows the minimum and maximum awards available pursuant to Article IV, Section 400 of the Guidelines. Applicants can view maximum award amounts for all jurisdictions here. Table 2: Minimum and Maximum Award Amounts Large Localities — Medium Localities — Small Localities — AII Localities Defined as Defined as 60,000 to Defined as >_ 200,000 people 200,000 people < 60,000 people Minimum award Maximum award Maximum award Maximum award amount: amount: amount: amount: $25,000 $625,000 $310,000 $160,000 For a link to the 2018 DOF Population Estimates, E-5, see: http://www. dof. ca. oov/Forecasting/Demooraphics/Estimates/E-5/ Applicants seeking partnerships with other local governments will be additive. For example, two large localities could submit a proposal for up to $1.25 million; three small localities up to $480,000, etc. Note: All applicants, including those who are forming partnerships, must submit separate, complete and signed application packages, pursuant to section X of this NOFA, to the Department in order to be awarded funds. CA HCD Notice of Funding Availability 559-24 SB 2 Planning Grants NOFA Year-1 V. Eligible Applicants Pursuant to Article II, Section 200 of the Guidelines, eligible applicants are limited to local governments, i.e., cities and counties. However, local governments may partner through legally binding agreements with other forms of governments or entities where the proposal will have a direct effect on land -use or development within the locality. This includes, but is not limited to, partnerships with other localities, regional governments, housing authorities, school districts, special districts, community based organizations, or any duly constituted governing body of an Indian Reservation or Rancheria. Multi -jurisdictional partnerships between local governments are encouraged in order to coordinate with regional governments, leverage regional and state investment, promote consistency with the sustainable communities strategy, and affirmatively further fair housing. Note: All localities must pass the Threshold Criteria as stated in section VIII of this NOFA. To ensure compliance with section VIII, all applicants, including those who are forming partnerships, must submit separate, complete and signed application packages, including resolutions, to the Department in order to be awarded funds. VI. Eligible Activities Applicants proposing Priority Policy Areas, as defined in section VIII of this NOFA, are automatically deemed to accelerate housing production without any documentation or demonstration to the Department. Pursuant to Article III, Section 300 of the Guidelines, a variety of planning documents, planning activities and strategies, are considered eligible activities and must demonstrate a nexus to accelerating housing production, which may include: (1) Updates to general plans, community plans, specific plans, local planning related to implementation of sustainable communities strategies, or local coastal plans; (2) Updates to zoning ordinances; (3) Environmental analyses that eliminate the need for project -specific review; (4) Local process improvements that improve and expedite local planning; (5) A smaller geography with a significant impact on housing production including an overlay district, project level specific plan, or development standards modifications proposed for significant areas of a locality, such as corridors, downtown or priority growth areas; (6) The creation or enhancement of a housing sustainability district pursuant to AB 73 (Chapter 371, Statutes of 2017); (7) Workforce housing opportunity zone pursuant to SIB 540 (Chapter 369, Statutes of 2017); CA HCD Notice of Funding Availability 559-25 SB 2 Planning Grants NOFA Year-1 (8) Zoning for by -right supportive housing, pursuant to Government Code section 65651 (Chapter 753, Statutes of 2018); (9) Zoning incentives for housing for persons with special needs, including persons with developmental disabilities; (10) Rezoning to meet requirements pursuant to Government Code Section 65583.2(c) and other rezoning efforts to facilitate supply and affordability; (11) Rezoning for multifamily housing in high resource areas (according to Tax Credit Allocation Committee/Housing Community Development Opportunity Area Maps); (12) Pre -approved architectural and site plans; (13) Regional housing trust fund plans; (14) SIB 2 funding plans; (15) Infrastructure financing plans; (16) Environmental hazard assessments; data collection on permit tracking; feasibility studies, site analysis, or other background studies that are ancillary and part of a proposed activity with a nexus to accelerating housing production; and (17) Other planning activities demonstrating a nexus to accelerating housing production. Eligible activities may be part of a larger planning effort (e.g., a comprehensive zoning code update) if proposed activities have not been completed prior to the NOFA date, are distinct, and demonstrate a nexus to accelerating housing production. As part of the PGP program, HCD, in coordination with the Governor's Office of Planning and Research (OPR), will work with a team led by Placeworks to provide technical assistance (TA) to applicants throughout the application period. The TA team will work closely with regions, sub -regions, and counties to help jurisdictions identify activities and provide tools that will accelerate housing production. For further information, contact the Department at sb2plan ninggrantCQhcd.ca. gov for details regarding local technical assistance. VII. Eligible Uses Pursuant to Article III, Section 302 of the Guidelines, grant funds shall be used for the costs of preparing and adopting the proposed activity. Subcontracting is allowable under conditions set forth in Section 302(c) of the Guidelines. Pursuant to Section 302(b) of the Guidelines, grant funds may not be used for administrative costs of persons employed by the grantee for activities not directly related to the proposed activity. No more than 5 percent of the grant amount may be used for administrative costs for any proposed use, to be approved by the Department upon disbursement. Only approved and eligible costs incurred for work after the NOFA date, continued past the date of the Standard Agreement, and completed during the grant term, will be reimbursable. Approved and eligible costs incurred prior to the NOFA date are ineligible CA HCD Notice of Funding Availability 559-26 SB 2 Planning Grants NOFA Year-1 (Section 601(c) of the Guidelines). Refer to Section 301 of the Guidelines for a list of all ineligible activities. Vill. Threshold Requirements In accordance with Article II, Section 201 of the Guidelines, all applicants must meet the following threshold requirements: (1) Housing element compliance: The applicant must have a housing element that has been adopted by the jurisdiction's governing body by the date the applicant submits the application package, and is subsequently determined to be in substantial compliance with state housing element law pursuant to Gov. Code Section 65585 by the time of award. A jurisdiction's current housing element compliance status can be obtained by referencing the Department's website at http://www.hcd.ca.gov/community-development/housing-element/index.shtml or emailing the Department at sb2plan ninggrantCa-)hcd.ca.gov. For more information on housing element requirements, please contact Paul McDougall at paul.mcdougallahcd.ca.gov. Pursuant to Section 201(a)(2) of the Guidelines, applicants not meeting housing element requirements may be considered to meet this threshold requirement at the discretion of the Department on a case by case basis by applying factors such as significant progress in meeting housing element requirements (e.g., a draft found tc meet statute, rezoning near completion), proposing activities to meet housing element requirements (e.g., rezoning to accommodate housing needs pursuant to Gov. Code Section 65583(c)(1)) and adoption of a compliant element prior to the award of funds. (2) Annual Progress Report (APR) on the housing element: The applicant must submit the APR to the Department, as required by Gov. Code section 65400, for the current or prior year by the date the applicant submits the application package. (3) Nexus to accelerating housing production: The applicant must propose and document plans or processes that accelerate housing production. The application must demonstrate a significant positive effect on accelerating housing production through timing, cost, approval certainty, entitlement streamlining, feasibility, infrastructure capacity, or impact on housing supply and affordability. An application not utilizing Priority Policy Areas must include an explanation and documentation of the nexus plans or processes impact on accelerating housing production based on a reasonable and verifiable methodology and must utilize the Department's form (see Attachment 2 in the Application). A verifiable methodology may include a statement of support from a non-profit or for -profit developer that is active in the locality. Applicants proposing Priority Policy Areas do not require a nexus demonstration and are automatically deemed to accelerate housing production without any documentation. Pursuant to Section 102(q) of the Guidelines, Priority Policy Areas means any of the following: CA HCD Notice of Funding Availability 559-27 SB 2 Planning Grants NOFA Year-1 (a) Rezone to Permit By -right: Rezoning for significant additional housing capacity without, or lesser, discretionary review, or establishing zoning to permit residential development by -right, particularly multifamily, without discretionary action pursuant to Government Code Section 65583.2(h) and (i). (b) Objective Design and Development Standards: Developing objective design standards or pre -approved site and architectural plans that facilitate non -discretionary permitting. (c) Specific Plans or Form based Codes Coupled with CEQA Streamlining: Designating and rezoning for additional housing capacity or preparing specific plans or form codes that include zoning and development standards and plan - level environmental analysis that can be used to streamline future housing projects and facilitate affordability. (d) Accessory Dwelling Units (ADU) or Other Low -Cost Building Strategies: Encouraging ADUs and other low-cost building types through actions above state law such as, outreach, fee waivers, pre -approved plans, website zoning clearance assistance, and other homeowner tools or finance tools. Also, establishing other approaches to intensify existing lower density residential areas and "missing model' typologies to encourage significantly more residential development (e.g., duplexes, triplexes) in lower density residential areas. (e) Expedited Processing: Speeding up approvals and permit processing, including instituting programs that streamline or consolidate the review process or create a separate process for expedited review of housing projects. (f) Housing Related Infrastructure Financing and Fee Reduction Strategies: Develop and implement approaches to local, regional or sub -regional housing related infrastructure financing. Create plans and programs to finance and increase infrastructure with accompanying enhanced housing capacity, such as enhanced infrastructure financing districts. Fee reduction and rationalization approaches, such as reassessing fees to adhere to best practices in reducing costs, deferrals, sliding scales or proportionate impacts fees (e.g., ADUs, transit oriented, and infill development, special needs housing), or fee transparency measures including publically available fee calculators. Note: HCD will be rolling out best practice toolkits and technical assistance in these topic areas over the course of 2019. Note: If the applicant is proposing only Priority Policy Areas ((PPA), as defined in section VIII, subsection (3) of the NOFA), do not fill out Attachment 2. However, if the applicant is proposing to fund PPAs AND other activities that are not considered PPAs, the application must demonstrate how these other activities have a nexus to accelerating housing production by filling out Attachment 2 of the application. (4) State Planning and Other Planning Priorities: Applicants must demonstrate that the locality is consistent with State Planning or Other Planning Priorities. CA HCD Notice of Funding Availability 559-28 SB 2 Planning Grants NOFA Year-1 Consistency may be demonstrated through activities (not necessarily proposed for SB 2 funding) that were completed within the last five years. Applicants must self - certify utilizing the Department's form (see Attachment 1 in the Application). IX. NOFA Application Workshops The Department will hold workshops and a webinar to review the PGP NOFA and application, and will be conducting technical assistance to aid applicants throughout the OTC period. For a list of dates, times, and locations for the workshops as well as information on technical assistance, please visit the Department's SB 2 Planning Grants webpage, or register here. X. Application Submission Requirements In order to be eligible for grant funding, an applicant must submit a complete, signed original application and an electronic copy on CD or USB flash drive. Applications will be accepted on an OTC basis for an eight -month period anticipated to end November 30, 2019. Note: All localities must pass the threshold criteria as stated in section VIII of this NOFA. To ensure compliance with section VIII, all applicants, including those who are forming or have formed partnerships, must submit separate, complete and signed application packages, including resolutions, to the Department in order to be awarded funds. The Department will only accept applications through a postal carrier service that provides date stamp verification confirming delivery to the Department's office, such as the U.S. Postal Service, UPS, Fed Ex, or other carrier services. No facsimiles, late applications, incomplete applications, application revisions, electronically submitted, or walk-in application packages will be accepted. All applications must be submitted to the Department at the following address: Department of Housing and Community Development Division of Housing Policy Development / Land Use Planning Unit 2020 West El Camino Ave, Suite 500 Sacramento, CA 95833 Applications must be on Department forms and cannot be altered or modified by the applicant. Program applications and forms are available on the Department's website located at http://www.hcd.ca.gov/grants-funding/active-funding/planning- grants.shtml#forms. XI. Application Review Process Each application will first be reviewed for completeness, threshold eligibility requirements, and accuracy. In order to be considered complete, an application must contain all requested information and supporting documentation. All applications must also meet the eligibility and threshold requirements as specified in this NOFA and the CA HCD Notice of Funding Availability 556-29 SB 2 Planning Grants NOFA Year-1 Guidelines. If the application is ineligible, it will not be considered for funding. Applicants may resubmit their applications prior to the November 30, 2019 deadline. All applicants not meeting the eligibility and threshold requirements will be informed within 60 days from the date the Department receives the application. XII. Applicant Notification Applicants will be notified within 60 days of the Department's receipt of their application regarding the status of their application and/or if any additional information is required (Section 500(e)) of the Guidelines). Applicants will receive an official letter of award after the Department approves funding recommendations (Section 500(f) of the Guidelines). XIII. Award Letter and Standard Agreement Successful applicants will receive an Award Letter from the Department and will be awarded funds through the Standard Agreement process that will specify, among other things, the amount of funds granted, timeline for expenditure of funds, and the approved use of funds. Expenditure report dates and other requirements will also be identified in the SB 2 Planning Grants Program Standard Agreement. XIV. Appeals (1) Basis of Appeals: (a) Upon receipt of the Department's notice deeming an application incomplete or ineligible, applicants under this NOFA may appeal such decision(s) to the Director pursuant to this Section. (b) No applicant shall have the right to appeal a decision of the Department relating to another applicant's eligibility, point score, award, denial of award, or any other related matter. (2) Appeals Process and Deadlines: (a) Process. In order to lodge an appeal, applicants must submit to the Director by the deadline set forth in subsection (b) below, a written appeal which states all relevant facts, arguments, and evidence upon which the appeal is based. No new or additional information will be accepted. Once the written appeal is submitted to the Director, no further information or materials will be accepted or considered thereafter. Appeals are to be submitted to the Director at following address: Department of Housing and Community Development Division of Housing Policy Development 2020 W. El Camino Avenue, Suite 500 Sacramento. California 95833 sb2plan ninggrant(c)hcd.ca.gov The Director will accept appeals delivered through a carrier service such as CA HCD Notice of Funding Availability 559-30 SB 2 Planning Grants NOFA Year-1 the U.S. Postal Service, UPS, Fed Ex, or other carrier services that provide date stamp verification of delivery. Deliveries must be received during the Department's weekday (non -state holiday) business hours of 9:00 a.m. to 5:00 p.m. Pacific Standard Time. Additionally, emails to the email address listed above will be accepted if the email time stamp is prior to the appeal deadline. (b) Filing Deadline. Appeals must be received by the Director no later than (5) five business days from the date of the Department's determination. (3) Decision: Any request to amend the Department's decision shall be reviewed for compliance with the December 2018 Guidelines and the March 29, 2019 NOFA. The Director shall render his/her decision in writing within fifteen (15) business days of receipt of the applicant's written appeal. The decision of the Director shall be the Department's final decision, and shall not be appealable to any court or tribunal. (4) Effectiveness: In the event that the statute and/or guidelines governing the PGP program contain an existing process for appealing decisions of the Department with respect to NOFA awards made under such programs, this Section shall be inapplicable and all appeals shall be governed by such existing authority. XV. Right to Modify or Suspend The Department reserves the right, at is sole discretion, to suspend, amend, or modify the provisions of this NOFA at any time, including, without limitation, the amount of funds available hereunder. If such an action occurs, the Department will notify all interested parties and will post the revisions to the Department's website. You may subscribe to the Department's email list here: http://www.hcd.ca.gov/HCD SSI/subscribe-form.html. CA HCD Notice of Funding Availability 559-31 SB 2 Planning Grants NOFA Year-1 55B-32