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HomeMy WebLinkAbout19C - 1ST QRT UPDATEREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 3, 2019 TITLE: RECEIVE AND FILE FISCAL YEAR 2018-2019 GENERAL FUND PRELIMINARY FISCAL YEAR END RESULTS AND FISCAL YEAR 2019-2020 GENERAL FUND — FIRST QUARTER UPDATE {STRATEGIC PLAN NO. 4, 11 /s/Kristine Ridge CITY MANAGER CLERK OF COUNCIL USE ONLY: _••e• W ❑ As Recommended ❑ As Amended ❑ Ordinance on 11' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For Ifiel0 oil 01.11111q oi[e] FILE NUMBER RECOMMENDED ACTION Receive and file Fiscal Year 2018-2019 General Fund preliminary fiscal year end results and Fiscal Year 2019-2020 General Fund First Quarter Update. DISCUSSION The First Quarter Update includes preliminary year-end results for Fiscal Year (FY) 2018-19, and General Fund revenues and expenditures for the First Quarter of FY 2019-20 (July 2019 through September 2019). The vacancy report for funded positions is as of September 30, 2019. Below is a summary of FY 2018-19 preliminary results and highlights of both key revenues and expenditures for City Departments for the first quarter of FY 2019-20. Fiscal Year 2018-19 Preliminary Results The City's Major General Fund Revenues account for nearly 70% of the total general fund revenues received, as shown in the table below. Major General Fund Revenues Revenue Source FY 18-19 Amended Budget FY 18-19 Actuals % Received Sales Tax $51,280,000 $ 51,321,860 100.1% Sales Tax (Measure X) $15,000,000 $ 13,636,350 90.9% Property Tax $36,176,616 $ 37,309,791 103.1% Property Tax In -Lieu of VLF $32,643,085 $ 32,897,695 100.8% Utility Users' Tax $23,100,000 $ 22,655,737 98.1% Business License $12,800,000 $ 13,115,518 102.5% Hotel Visitors Tax $9,300,000 $ 9,414,661 101.2% 19C-1 Receive and file Fiscal Year 2019-2020 General Fund First Quarter Update December 3, 2019 Page 2 Subtotal Major General Fund Revenues $180,299,701 $ 180,351,612 100.0% Other General Fund Revenue $82,647,581 $88,793,406 107.4% Total General Fund Revenue $262,947,282 $269,145,019 102.4% Preliminary results reflect over $180 million were received by the City's major general fund revenues and were within mid -year projections. Measure X dollars of $13.6 million were less than the $15 million anticipated by June 30th, due to late payments of $1.6 million received beyond the 60-day accrual period. Therefore, the total amount received for the April -June 2019 quarter is closer to $15.2 million. Overall, general fund revenues exceeded projections by over $6 million or 2.4% due to higher than anticipated revenues related to property tax residuals, Southern California Edison (SCE) rebates and other general fund revenues. City Council has appropriated $5.6 million of anticipated revenues and therefore projects an anticipated excess revenue of $0.6 million. The City's General Fund Expenditures were $3.1 million less than budget due to vacancy and contractual savings related to pending projects. On September 17th, 2019, City Council approved a list of carry forward projects amounting to $1.1 million which reduces expense savings to nearly $2 million or less than 1 % of amended budget. General Fund Revenues for FY 2019-2020 The table below summarizes first quarter results for the major General Fund revenue sources. Major General Fund Revenues Revenue Source FY 19-20 Adopted Budget FY 19-20 1st Quarter Actuals % Received Sales Tax $51,509,900 $ 4,190,813 8.1% Sales Tax (Measure X) $60,000,000 $ 5,598,021 9.3% Property Tax $37,346,100 $ 649,011 1.7% Property Tax In -Lieu of Vehicle Licenses Fees VLF $34,167,600 $ 0 0% Utility Users' Tax $22,500,000 $ 4,087,222 18.2% Business License $13,000,000 $ 832,630 6.4% Hotel Visitors Tax $9,500,000 $ 2,043,836 21.5% Subtotal Major General Fund Revenues $228,023,600 $ 17,401,532 7.6% Other General Fund Revenue $88,654,440 $10,451,074 11.8% Total General Fund Revenue $316,678,040 $27,852,606 8.8% Comments regarding noteworthy variances follow. Sales Tax (Bradley Burns): Receipts through September 30th are for one month of activity. 19C-2 Receive and file Fiscal Year 2019-2020 General Fund First Quarter Update December 3, 2019 Page 3 Sales Tax (Measure X): Receipts through September 30th are for one month of activity and the $1.6 million received for April -June 2019, as noted above. Property Tax and Property Tax in lieu of VLF: The majority (approximately 60% to 70%) of Property Tax is collected during the months of December and April. Property Tax in lieu of VLF is received in two payments, January and May. Business License: Peak business license periods occur in the third and fourth quarters Jail Revenue: Receipts through September 30th are for one month of activity. Cannabis Revenues: Receipts through September 30th include two months of activity. There are approximately 10 retail applicants and 30 commercial applicants that are in various stages of the planning process. Retail business continues to grow, while Medical business declines. Permits and Plan Check: Planning and Building staff anticipates revenues will pick up by the end of the second quarter. City Department Highlights for First Quarter of Fiscal Year 2019-2020 Police Department Police Hiring, Training and Wellness The Police Department continues to make significant progress towards its hiring goal of 50 Police Officers by the end of the calendar year 2019. During the first quarter, there was a total of 18 Police Officers (Recruits and Laterals) hired. During the upcoming Mid -Year Report (February 2020), an update will be provided on the number of Police Officers hired during the 2019 calendar year. Furthermore, to enhance Department training, the Training Division completed its annual Advanced Officer Training. The training, which previously took 9-months to complete, was completed in 14 days and consisted of 280 participants. Training topics included: Personal Protective Equipment, Pursuit Policy, Tactical Communications/De-escalation, scenario -based high risk stops, and Arrest and Control Techniques. In addition, the Police Department has become the first law enforcement agency in Orange County to have a full-time Therapeutic Canine named Shadow. Shadow's primary function will be to provide comfort and emotional support to the community and Police personnel during life's difficult moments and experiences. Strategic Plan The Police Department recently completed and has implemented the Five Year Strategic Plan beginning in 2019 through 2024. The intent of the Strategic Plan is to create a guiding document to help build the envisioned, desired future for the community we serve and the Police Department. For further information related to the Strategic Plan please refer to the Community Policing webpage: https://www.santa-ana.orq/pd/community-policing Parks, Recreation and Community Services Enhanced Park Security The Parks, Recreation and Community Services Agency has employed enhanced park security measures in an effort to increase resident usage of key recreational areas, such as playgrounds, pavilions and trailheads as well as deterring unwanted activity. Beginning in September 2019, six 19C-3 Receive and file Fiscal Year 2019-2020 General Fund First Quarter Update December 3, 2019 Page 4 Park Security Officers and one Security Officer Supervisor were deployed to patrol City parks, bike trails, and Santiago Creek. Officers are tasked with foot patrol of the various park spaces and amenities within their assigned areas, such as playgrounds, parking lots, and restrooms. Officers will also turn lights on around dusk and off around dawn as well as locking restrooms and parking lot gates at park closing hours. Expanded Aquatic Programs Aquatic programming has been expanded for recreational public swimming. During the aquatic season, the community enjoys access to public pools for six days during the week, an increase of four days. This is a result of resurfacing three public pools at Memorial, Salgado, and Santa Anita parks as well as additional repairs to pool decks and lighting in preparation for the aquatic season. Center Street Urban Greening Project On July 16, 2019, the City Council approved a construction contract for the Center Street Urban Greening project at Santa Ana Senior Center/Jerome Park area. This project transforms the abandoned street into a permanent, aesthetically pleasing, area connecting and expanding open space for park use. The project dramatically improves the area by converting approximately 33,000 square feet of asphalt roadway into a passive, landscaped, open space. Project improvements include asphalt removal and infill with a permeable walkway, bio-swales, drought -tolerant landscaping, drip irrigation, lighting, and other site amenities. Library Department On August 20, 2019, the City Council adopted a resolution reinstating the Library as a separate city department. The appointment of the Library Director is currently in the recruitment process After a selection, the Library Director will evaluate library services and make recommendation as appropriate. Additionally, Library Department staff evaluated the services at the Newhope Library Learning Center (Newhope branch), which currently offers, among other services, a computer lab for adults and high school students, a learning center, and specialized library programming for teens (TeenSpace). After assessing the Newhope branch's services, the Library Department staff has decided to expand its hours from the current 27-hour schedule to 48 hours, making the Newhope branch a full -service library. Staff anticipates that the schedule change will take place in early 2020. Planning & Building Agency Upcoming Projects Projects include: Mixed -use development at 1801 East Fourth Street project which will consist of 650-unit apartments, 9,000 square feet of commercial space, and a seven -level parking structure; 114 East Fifth Street (First American Title Company) which will include a 220-unit apartment project in the Downtown area, a seven -story with 196-units on the south side of Fifth Street, a four-story 36-unit apartment on the north side of Fifth Street, and 13,000 square feet of commercial space on Main and Fourth Street. Right of Way and Vacant Property Enforcement As a result of Code Enforcement efforts, the City has been able to respond and abate trash and debris on Union Pacific Railroad property. Additionally, this process has enabled the City to seek 19C-4 Receive and file Fiscal Year 2019-2020 General Fund First Quarter Update December 3, 2019 Page 5 reimbursement of costs totaling $120,000. Furthermore, Code Enforcement has been actively working with the Quality of Life Team to address vacant properties by securing vacant lots and structures which reduces public nuisance and blight. Community Development Agency Santa Ana Vehicle Incentive Program This program was introduced on April 1, 2019 with the goal of encouraging Santa Ana residents to patron local auto dealers. The City has partnered with ten franchised Santa Ana auto dealers to offer a $500 rebate to residents or businesses who purchase a vehicle locally. Since its April inception, 752 rebates have been issued. Of the total issued rebates, 283 applications by local residents and businesses were approved during the first quarter of the current fiscal year. For further information and statistics related to the Vehicle Incentive Program, please refer to https://www.santa-ana.org/vip/vip-data-dashboard. Quality of Life Team (QOLT) A joint effort between multiple City departments (Public Works, City Attorney's Office, and Police) and non -government groups to address homelessness, this project has improved efficiency and response times. During the first quarter of the current fiscal year, QOLT intensified efforts to clean up the Santiago Creek. As a result of these outreach efforts, 18 individuals accepted shelter and 18 individuals accepted services from the OC Health Care Agency in the month of September. For more information regarding homeless services data and outreach efforts, please visit https://www.santa-ana.org/open-gov-data/homeless-services. Public Works Agency (PWA) Technology Improvements In coordination with the Information Technology Agency, the PWA's Maintenance Services Division helped successfully launch the new "mySantaAna" App. The new app allows the community to report citywide service requests, including a new service reporting option for Homeless Encampments. In the first two weeks of operation, 104 encampment locations were reported and services provided by the QOLT Team. For information about the mySantaAna App, please visit https://www.santa-ana.org/residents/mVsantaana-app Homelessness Efforts To increase the response time with City-wide homeless clean-up operations, the Public Works Agency has engaged in two service contracts. With these additions, the Daily Action Response Teams (DART) increased services from four days to seven days, from 4 shifts to 32 shifts, and increased coverage to include late evening and weekends. These efforts have significantly improved the quality of life for City residents, businesses and visitors. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's effort to meet Goal #4 - City Financial Stability, Objective #1 (Maintain a stable, efficient and transparent financial environment). FISCAL IMPACT There is no fiscal impact associated with this action. 19C-5 Receive and file Fiscal Year 2019-2020 General Fund First Quarter Update December 3, 2019 Page 6 Kathryn Downs, CPA Executive Director Finance and Management Services Agency Exhibits: 1. FY 2018-19 General Fund Preliminary Year -End Results 2. 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