HomeMy WebLinkAbout22A - AMEND PURCHASE ORDER TRANSWSTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 3, 2019
TITLE:
AMEND PURCHASE ORDER WITH
TRANSWEST TRUCK CENTER, LLC,
FOR TWO STAKE BED DUMP TRUCKS IN
THE AMOUNT OF $172,072
(SPECIFICATION NO. 19-041)
{STRATEGIC PLAN NO. 6,21
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1 st Reading
❑ Ordinance on 2i1 Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
/s/Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Amend the contract with Transwest Truck Center, LLC, for the procurement of two additional stake
bed dump trucks in the amount of $162,072, plus a contingency of $10,000, for a total amount not
to exceed $172,072, subject to non -substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The Public Works Agency, Fleet Services Division (Fleet Division) is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Public
Works Agency, Maintenance Services Division is in need of two additional stake bed dump trucks
(vehicles) to replace the existing aging fleet of work trucks. The vehicles are utilized daily to move
heavy equipment, tree trunks, debris and rubbish removal. More recently, the vehicles have been
crucial in responding to homeless -related requests for services in locations with challenging terrain.
In addition, the vehicles are vital when deployed as part of the City's response to storm and/or
related flooding. Due to their heavy use and age, the trucks on -hand are now unreliable, constantly
breaking down, and require costly repairs.
On June 4, 2019, City Council awarded a purchase order to Transwest Truck Center, LLC, for the
purchase of two stake bed dump trucks. Four Santa Ana vendors were notified in the original
Invitation for Bid, and 22 vendors downloaded the bid packet. Ultimately, the City only received
one bid from Transwest Truck Center, LLC. Prior to delivery of the original order, the City amended
the vehicle specifications to remove the Liquid Propane Gas requirement, thus lowering the cost.
Transwest Truck Center, LLC, has agreed to honor the amended specifications and pricing for the
two additional stake bed dump trucks. The purchase price of $162,072 for both trucks represents
the best value to the City. To allow for unanticipated commodity surcharges due to the volatility of
the existing metals market, a $10,000 contingency has been included in the award amount.
22A-1
Contract Amendment for two Stake Bed Dump Trucks
December 3, 2019
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
The total cost for the purchase two stake bed dump trucks is $172,072. Funds in the amount of
$172,072 are available for expenditure in the FY 2019-20 as follows:
Fiscal Year
Accounting Unit-
Fund Description
Accounting Unit, Account
Amount
Account #
Description
FY 2019-20
Public Works -Environment/
Nov - June
06817640-66400
Sanitation Fund
Sanitation, Machinery &
$172,072
Equipment
TOTAL CONTRACT AMENDMENT:
$172,072
APPROVED AS TO FUNDS AND ACCOUNTS:
Fuad S. Sweiss, PE, PLS Kathryn Downs, CPA
Executive Director Executive Director
Public Works Agency Finance and Management Services Agency
FSS/TC/GL/SM
22A-2