HomeMy WebLinkAbout22B - AMEND CONTRACT FOR ELECTRICAL REPAIRSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 3, 2019
TITLE
AMEND THE CONTRACTS FOR ELECTRICAL
REPAIRS AND REHABILITATION SERVICES
FOR CITY WATER FACILITIES, INCREASING
THE ANNUAL AGREEMENT AMOUNT BY
$300,000, FOR A TOTAL REVISED ANNUAL
AGGREGATE AMOUNT NOT TO EXCEED
$900,000 (NON -GENERAL FUND)
(SPECIFICATION NO. 17-007)
{STRATEGIC PLAN NO. 6,11
/s/Kristine Ridge
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
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FILE NUMBER
RECOMMENDED ACTION
Amend the contracts for electrical repair and rehabilitation services for City water facilities to
increase the annual agreement amount by an additional $300,000, for a revised annual aggregate
amount not to exceed $900,000, for the remainder of the contract and the two one-year renewal
options, if exercised, subject to non -substantive changes approved by the City Manager and City
Attorney with the following vendors:
Vendor
Location
Inter -Pacific, Inc.
Tustin
Leed Electric, Inc.
Santa Fe Springs
M. Brey Electric, Inc.
Beaumont
DISCUSSION
On March 7, 2017, at the conclusion of a competitive bid process, the City entered into two-year
aggregate agreements with Inter -Pacific, Inc., Leed Electric, Inc., and M. Brey Electric, Inc., with
provisions for three one-year renewal options, to provide electrical repair and rehabilitation services
for water facilities. The original contracts were awarded in an annual aggregate amount not to
exceed $600,000 and the first renewal option has been exercised.
The Public Works Agency Water Resources Division operates and maintains 7 Metropolitan Water
District connections, 21 groundwater wells, 7 pump stations, and 4 pressure -regulating stations.
The water facilities require operational electric motors and controls to maintain a smooth running
system capable of meeting the community's water demands. Staff has been upgrading the existing
electric systems, some of which date back to the 1950s and 1960s, with new electric switch gears,
motor control centers (MCC), variable frequency drives (VFD), and programmable logic controllers
(PLC). These devices monitor and control the pumps and motors that produce the City's drinking
water. Upgrading to new energy efficient equipment reduces the amount of electricity the City uses
to power the water system pumps and motors. Rehabilitating and repairing aging pump and well
22B-1
Amend Contracts for Electrical Repair and Rehabilitation Services
December 3, 2019
Page 2
electrical components with new VFDs, MCCs, and PLCs will improve the water system operation,
overall system reliability, and energy efficiency. Staff recommends amending the existing contracts
with Inter -Pacific, Inc., Leed Electric, Inc., and M. Brey Electric, Inc., to enable installation of water
facility improvements. The pressing improvements for this contract include electrical repairs and
replacement of the Motor Contract Center (MCC) at Well No. 24 (1800 W. 22nd Street). Additional
improvements include, but are not limited to, MCC and Variable Frequency Drive replacements at
Well No. 28 (730 E. Memory Lane).
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (Establish and maintain a Community Investment Plan for all City
assets).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds for the first contract renewal option are budgeted and available for expenditure in Water
Utility Water Production & Supply, Contract Services -Professional account (No. 06017640-62300)
in Fiscal Year 2019-20. If the remaining renewal options are exercised, funds will be budgeted for
future years as follows:
Fiscal Year
Accounting Unit-
Fund
Accounting Unit, Account
Amount
Account #
Description
Descri tion
Ori inal Contract (1 st Renewal O tion)
Water Utility Water
FY 2019-20
06017640-62300
Water
Production & Supply,
$600,000
July - June
Contract Services -
Professional
Re uested Amendment
Water Utility Water
FY 2019-20
06017640-62300
Water
Production & Supply,
$300,000
Dec. -June
Contract Services-
Professional
TOTAL EXPENDITURES — FY 2019-20
$900,000
22B-2
Amend Contracts for Electrical Repair and Rehabilitation Services
December 3, 2019
Page 3
Fiscal Year
Accounting Unit-
Fund
Accounting Unit, Account
Amount
Account #
I Description
Descri tion
Remaining Renewal Options (Including $300,000 amendment)
Water Utility Water
FY 2020-21
06017640-62300
Water
Production & Supply,
$900,000
July - June
Contract Services -
Professional
Water Utility Water
FY 2021-22
06017640-62300
Water
Production & Supply,
$900,000
July - June
Contract Services -
Professional
APPROVED AS TO FUNDS AND ACCOUNTS:
Fuad S. Sweiss, PE, PLS Kathryn Downs, CPA
Executive Director Executive Director
Public Works Agency Finance and Management Services Agency
FSS/NS/RR/KL
22B-3