HomeMy WebLinkAbout22C - AWARD PO FOR VEHIICLESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 3, 2019
TITLE:
AWARD A PURCHASE ORDER FOR AN
AMOUNT NOT TO EXCEED $101,007 TO
GUARANTY CHEVROLET MOTORS INC.
FOR FOUR CHEVROLET EQUINOX
(GENERAL FUND)
(SPECIFICATION NO. 19-084)
{STRATEGIC PLAN NO. 6,21
CLERK OF COUNCIL USE ONLY:
F-ITUNT1067iirs,
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2n° Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
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/s/Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Guaranty Chevrolet Motors Inc.,
for four Chevrolet Equinox vehicles for an amount not to exceed $101,007, to be funded by the
General Fund, subject to non -substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The Public Works Agency, Fleet Services Division (Fleet Division) is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. As a result
of the analysis conducted by the Fleet Division, Finance and Management Services Agency -
Treasury and Customer Service Division - Tax and Licensing Section (Section) is in need of three
replacement vehicles (Chevrolet Equinox) to their existing fleet. The last vehicles purchased for
the Section were purchased in 1997, which have since been replaced with loaned sedans requiring
excessive maintenance repairs. Due to the extensive use and age of these vehicles, they have
proved to be unreliable and expensive to provide ongoing maintenance and repair.
Additionally, the Public Works Agency as an addition to its existing fleet, is in need of one Chevrolet
Equinox for its City's Urban Stormwater/National Pollutant Discharge Elimination System (NPDES)
manager. To effectively carry out his duties which include managing the City's illicit connection/
illegal discharges program, water quality management program, municipal inspection program,
storm drain facility inspection/cleaning program, and other related programs, the NPDES manager
requires a dedicated City vehicle.
Replacement of 3 vehicles and addition of 1 vehicle to this fleet will result in newer and more
reliable equipment that will assist to accomplish Finance and Public Works objectives.
22C-1
Award Purchase Order for Chevrolet Equinox
December 3, 2019
Page 2
The Notice Inviting Bids was advertised on September 4, 2019, on the City's online bid
management and publication system. A summary of the bid invitation and bids received is as
follows:
292 Vendors were notified
4 Santa Ana vendors were notified
8 Vendors downloaded the bid packet
5 Bids received
1 Bid received from Santa Ana vendors
The Purchasing Division advertised the project on the City's online bid management and
publication system which directly notified four Santa Ana vendors. One of the Santa Ana vendors
submitted bid packets for consideration. The bid was opened on September 19, 2019, and
evaluated (Exhibit 1). The bid submitted from Guaranty Chevrolet Motors Inc. is responsive to the
specifications and meets the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 - Community
Facilities & Infrastructure, Objective #2 (Address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds are budgeted and available in the following accounts for the following fiscal year:
Fiscal
Accounting
Fund Description
Accounting Unit,
Amount
Year
Unit -Account #
Account Description
01110130-
Finance Management
FY 19-20
General Fund
Services — Treasury
$75,755
66400
Customer Services
05717640-
Federal Clean Water
Federal Clean Water
FY 19-20
66400
Protection Enterprise
Protection Enterprise —
$25,252
Public Works Agency)
Machinery & Equipment
Total
$101,007
Fuad S. Sweiss, PE, PLS
Executive Director
Public Works Agency
Exhibit: 1. Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
22Ci-2
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ABSTRACT OF BIDS
CHEVROLET EQUINOX
Courtesy Chevrolet
Center
San Diego, CA
Folsom Chevrolet
Folsom, CA
Guaranty Chevrolet
Motors Inc'
Santa Ana, CA
Penske Chevrolet of
Cerritos Winner
Cerritos, CA
Chevrolet, Inc
Elk Grove, CA
Total Price pervehicle
$25,057.26
$26,311.64
$25,251.45
$26,610.12
$26,021.18
1% Local Vendor Preference
N/A
N/A
$252.51
N/A
N/A
Final Bid Amount as
Determined by Basis of Award
$25,057.26
$26,311.64
$24,998.93
$26,610.12
$26,021.18
'Includes 1% Local Vendor Preference
EXHIBIT 1
22C-3