HomeMy WebLinkAbout25C - AMEND AGREEMENT WITH ITERSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 3, 2019
TITLE
APPROVE SECOND AMENDMENT TO
THE PROFESSIONAL SERVICES
AGREEMENT WITH ITERIS, INC., TO
EXTEND THE TERM BY ONE YEAR TO
COMPLETE THE HARBOR BOULEVARD
TRAFFIC SIGNAL SYNCHRONIZATION
PROJECT (PROJECT NO. 156828)
{STRATEGIC PLAN NO. 6, 1 B}
/s/Kristine Ridge
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
❑
As Recommended
❑
As Amended
❑
Ordinance on 111 Reading
❑
Ordinance on 2ntl Reading
❑
Implementing Resolution
❑
Set Public Hearing For_
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Authorize the City Manager to execute the second amendment to the professional services
agreement with Iteris, Inc., to complete the Harbor Boulevard Traffic Signal Synchronization Project,
by extending the term by an additional twelve months until December 31, 2020, subject to non -
substantive changes approved by the City Manager and City Attorney. There is no change to the
agreement amount.
DISCUSSION
On January 20, 2015, the City Council approved a cooperative agreement with the Cities of Garden
Grove, Fountain Valley, and Costa Mesa to implement the grant funded Harbor Blvd Traffic Signal
Synchronization Project valued at $1,852,000. The cooperative agreement identifies the City of
Santa Ana as the lead agency for implementing the project. The project provides traffic signal
improvements, new optimized timing, and two-year maintenance and monitoring of the traffic signal
synchronization along Harbor Boulevard. The two-year maintenance and monitoring followed the
traffic signal improvements, and timing implementation was completed in May 2018. Therefore,
maintenance and monitoring will end in April 2020. At the end of the two-year maintenance and
monitoring period, responsibility for ongoing signal timing maintenance will revert to the respective
local agencies.
On April 21, 2015, the City Council awarded a three-year agreement to Iteris, Inc., in amount not to
exceed $755,000 for the design and implementation of the project. Thereafter, the first amendment
dated January 19, 2016 increased the agreement by $89,100 for additional system procurement and
integration, and extended the term until December 31, 2019.
The requested second amendment (Exhibit 1) will extend the agreement an additional twelve months
to allow Iteris, Inc., sufficient time to finalize the monitoring phase and to complete financial obligation
25C-1
Approve the Second Amendment to the Agreement with Iteris, Inc.
to complete the Harbor Blvd Traffic Signal Synchronization Project
December 3, 2019
Page 2
accounting and reporting with all participating agencies. All other terms of the agreement remain
unchanged.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets),
Strategy B (equitably maintain existing streets and associated assets in a state of good repair so
they are clean, safe and aesthetically pleasing for all users).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
There is no fiscal impact associated with this action.
Fuad S. Sweiss, PE, PLS
Executive Director
Public Works Agency
IXX91UTMIGIV
Exhibit: 1. Second Amendment to Agreement with Iteris, Inc.
25C-2
aaal 3r01
SECOND AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT WITH ITERIS, INC.
TIES SECOND AMENDMENT to the above -referenced agreement is entered into on December
3, 2019, by and between Iteris, Inc. ("Consultant'), and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS
A. The parties entered into Agreement No. A-2015-056, dated December April 21, 2015, by
which Consultant agreed to perform traffic signal synchronization and related services
("Agreement").
B. On January 19, 2016, the parties entered into First Amendment No. A-2016-08, by which the
Agreement was amended to expand the scope of services, to increase the maximum
expenditure under the Agreement, and to extend the term through December 31, 2019.
C. The Agreement remains in effect, and the Parties now wish to further extend the term to permit
completion of the services.
The Parties therefore agree:
Term, is amended to extend the term of the Agreement for the additional one-year period
ending December 31, 2020.
2. Except as modified by this Second Amendment, and all prior amendments, all terms and
conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the
Agreement on the date and year first written above.
DAISY GOMEZ
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By: 4 v -f"L
JOWN M. FUNK
Assistant City Attorney
KRISTINE RIDGE
City Manager
CONSULTANT
Nam a IOL 1-- i
Title: VZe (�f�s iYahs�. S�s}evni
Pagel of2
25C-3
RECOMMENDED FOR APPROVAL
MAD S. SWEISS, PE, PLS
Executive Director
Public Works Agency
Page 2 of 2
25C-4