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Home My WebLink About55B - COMPREHENSIVE TRANSPORTAION FUNDINGREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 3, 2019 TITLE: ADOPT A RESOLUTION TO AUTHORIZE THE SUBMISSION THE FY 2018/19 MEASURE M2 YEAR-END EXPENDITURE REPORT TO CONTINUE RECEIVING COMPREHENSIVE TRANSPORTATION FUNDING PROGRAM FUNDS ESTIMATED AT A MINIMUM OF $4 MILLION ANNUALLY {STRATEGIC PLAN NO. 6, 1G} CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For �K•�►nl►tr».ic•� /s/Kristine Ridge FILE NUMBER CITY MANAGER RECOMMENDED ACTION Adopt a resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year 2018/19 and authorize the Public Works Agency Executive Director to submit the report to the Orange County Transportation Authority on behalf of the City Manager, as required by Measure M2. DISCUSSION Adoption of the Resolution approving the Measure M2 Annual Expenditure Report for Fiscal Year (FY) 2018/19 (Expenditure Report) allows the City to receive approximately $4 million in annual Measure M2 Fairshare funds each year, Senior Mobility Program funding, as well as to be eligible for grant funding through the Measure M2 Comprehensive Transportation Funding Programs (CTFP). The CTFP represents a collection of competitive grant programs offered to local agencies to assist in funding street improvements, transit expansion, and environmental mitigation projects. The CTFP is comprised primarily of Measure M2 funds but can include state and/or federal funding sources. Each year local agencies are required to submit documentation to the Orange County Transportation Authority (OCTA) that includes the year-end Expenditure Report and an authorizing Resolution approving the Report. The Measure M2 Expenditure Report via Resolution is a detailed financial document submitted by each jurisdiction and is used to track financial activity related to the Measure M2 and other improvement funds (Exhibit 1). Included in the FY 2018/19 Measure M2 Expenditure Report is the end -of -year balance of funds allocated toward investment in the transportation infrastructure projects. The Regional Capacity Program under Measure M2 provides funding for streets and road improvements which financially assisted with the following multi -year projects: Bristol Street Improvements (all phases), Warner 55B-1 Resolution - Approval of Measure M2 Year -End Expenditure Report December 3, 2019 Page 2 Avenue Improvements (all phases), Bristol Street and Memory Lane Intersection Improvements, Warner Avenue and Flower Street Intersection Improvements, and Fairview Street Improvements. The Measure M2 Regional Traffic Signal Synchronization Program provides funding for the coordination of traffic signals across jurisdictional boundaries, including project -based operation and maintenance funding. The City's Harbor Boulevard Corridor Signal Synchronization Project and the 17th Street Corridor Signal Synchronization Project are included under this CTFP category. Projects that are funded by Measure M2 Fairshare revenues are not subject to a competitive process, but fund a wide variety of projects in the City's Capital Improvement Program (CIP). However, program expenditures must meet certain criteria to receive M2 Fairshare funding and participate in the CTFP funding process. One major requirement is that Measure M2 Fairshare revenues are subject to the timely use of funds provisions. The complete Measure M2 Fairshare Project List for FY 2018 with amounts expended is included on Schedule 4 of the Expenditure Re po rt. The Expenditure Report also accounts for and validates receipt, interest earned, and use of Measure M2 and other funds. As indicated in the report, the City received $8,001,817 in various Measure M2 revenues from Fairshare, Senior Mobility Program, and competitive grant program allocations, and expended a total of $14,242,507 collectively for FY 2018/19. Adoption of the Measure M2 Annual Expenditure Report by Resolution is a required reporting element necessary for compliance with M2 Eligibility. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment and Deferred Maintenance Plans). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT If the City does not adopt and approve for submission the FY 2018/19 Measure M2 Year -End Expenditure Report as required by grant guidelines, Santa Ana will be ineligible to receive any distribution of an estimated $4 million in OCTA Measure M2 Fairshare funds, along with all other allocations administered through OCTA's various grant funding programs, estimated between $4 million to $10 million in potential competitive revenue in FY 2019/20. 55B-2 Resolution - Approval of Measure M2 Year -End Expenditure Report December 3, 2019 Page 3 Fuad S. Sweiss, PE, PLS Executive Director Public Works Agency FSS/EWG/JG/HG Exhibit: 1. Resolution APPROVED AS TO FUNDS AND ACCOUNTS: Kathryn Downs, CPA Executive Director Finance and Management Services Agency 55B-3 jmf 11/20/19 RESOLUTION NO. 2019-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE FY 2018/19 MEASURE M2 EXPENDITURE REPORT FOR THE CITY OF SANTA ANA WHEREAS, local jurisdictions are required to meet eligibility requirements and submit eligibility verification packages to Orange County Transportation Authority (OCTA) in order to remain eligible to receive M2 funds. WHEREAS, local jurisdictions are required to adopt an annual Expenditure Report as part of one of the eligibility requirements, attached hereto as Exhibit 1. WHEREAS, local jurisdictions are required to account for Net Revenues, developer/traffic impact fees, and funds expended by local jurisdiction in the Expenditure Report that satisfy the Maintenance of Effort requirements; and WHEREAS, the Expenditure Report shall include all Net Revenue fund balances, interest earned and expenditures identified by type and program or project; and WHEREAS, the Expenditure Report must be adopted and submitted to the OCTA each year within six months of the end of the local jurisdiction's fiscal year to be eligible to receive Net Revenues as part of M2. NOW, THEREFORE, BE IT RESOLVED that the City Council for the City of Santa Ana does hereby inform OCTA that: a) The M2 Expenditure Report is in conformance with the template provided in the Measure M2 Eligibility Guidelines and accounts for Net Revenues including interest earned, expenditures during the fiscal year and balances at the end of fiscal year. b) The M2 Expenditure Report is hereby adopted by the City of Santa Ana. c) The City of Santa Ana's Finance Director is hereby authorized to sign and submit the M2 Expenditure Report to OCTA for the fiscal year ending 2018/19. PASSED, APPROVED, AND ADOPTED this day of 2019. Miguel A. Pulido Mayor Resdution No. 2019-XXX Page 1 of 2 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: lam, -f.L John M. Funk Assistant City Attorney NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, DAISY GOMEZ, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2019-XXX to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Resolution No. 2019-XXX Page 2 of 2 Clerk of the Council City of Santa Ana 55B-5 City of Santa Ana Schedule 1 M2 Expenditure Report Fiscal Year Ended June 30, 2019 Beginning and Ending Balances Description LinNo. Amount Interest Balances at Beginning of Fiscal Year FreewayEnvironmentalMitigation 1 $ - $ - ,.... ..,.. ...................,.......,.--•------------..............................--- O :Regional Capacity Program (RCP)--- ----- ------ - - -••••••, •••-2---_. $ •••..• (11:926.497) $-- _-- ---- 200,077 P :Regional Traffic Signal Synchronization Program (RTSSP) 3 $ (457,714) $ 8,286 '----=-----------------------------------------------------------------.......--......--........,.....-'--- Q ;Local FairShareA ........................................................................ . 4 $ 9,615,851 -------------------.-... $ 220,775 R :HighFrequencYMetrolinkService 5 $ - $ - ... S ;Transit Extensions to Metrolink 6 $ ..........- 292,230 $ - T :Convert Metrolink Station(s) to Regional Gateways that 7 $ $ ;connect Orange County with High -Speed Rail Sy Systems ...... ....... .............. .... -------••• --- ........... U ,Senior Mobility Program or Senior Non -Emergency Medical 8 $ 84,722 $ Program 243 V :Community Based Transit/Circulators 9 $ - $ - W ;Safe Transit Stops $-..,.,......�.693.439) $.------.. ,.•---------------------------------------------1�..e. X ;Environmental Cleanup Program (Water Quality) '....................... . ..... ......... 11 ...-...-..... $ (366,422) $ .---....... --------••- 1,639 ;Other* 12 $ - Balances at Beginning of Fiscal Year - - - - --------------`------.................... 13 $ �3:451,268) $ 431,020 Monies Made Available During Fiscal Year 14 $ 8,001,817 $ -•---.... 44,947 Total Monies Available (Sum Lines 13 & 14) '------------------•..........---------------'-----'---------......-.......--•----- 15 $ 4,550,549 $ 475,967 - - Expenditures During Fiscal Year 16 $ 14,242,507 $ - Balances at End of Fiscal Year A-M;Freeway Environmental Mitigation $ - - .............. -_-,--••..-•- •• O. Regional Capacity Program (RCP)•-...••••••••• . •.--_•--------, -•-17-- _-• 18-•• $_•--_--_-(16,771,864) _$ $----------- 222,772 P ;Regional Traffic Signal Synchronization Program (RTSSP) 19 $ (521,064) $ 8,286 � Q LocalFairShare -20 ------------------- $ 539 ----'----- 7,,9 66 $ 242........,..4269 - ,90 „R .;High Frequency Metrolink Service__...-- _,.. $ $------.---- ------ ....... -.,---21_ :Transit Extensions to Metrolink ..'---`-------------------------------------------------------- 22 --------------- ...........S - ;Convert Metrolink Station(s) to Regional Gateways that T :connect Orange County with High -Speed Rail Systems ------------------------------------------------- 23 --------- $ ---- $ U ;Senior Mobility Program or Senior Non -Emergency Medical 24 ------- $ --•------ ....................... 60,750 $ Pro ram }..,g......... 580 .. V ;Community Based Transit/Circulators 25 $ - $ ------------ ---- - 1------------ .................... ...........- W ;Safe Transit Stops 2..... ----------- $ ------.......,.......,......-...---- $---------------------- ------ --- -------- --- ---------------..... X (Environmental Cleanup Program (WaterQuality� - _ -.. ,27••-, ...........(5,920) $ - _ (286,056) $ 1,639 I. Other* 28 $ $ * Please provide a specific description Alncluding additional $89,585 to adjusted Local Fair Share balance per FY17-18 Agreed -Upon Procedures Review, City of Santa Ana M2 Expenditure Report Schedule 2 Fiscal Year Ended June 30, 2019 Sources and Uses Description Line Amount Interest No. Revenues: A-M;Freeway Environmental Mitigation 1 $ - $ - O ;Regional Capacity Program (RCP) 2 $ 3,546,583 .................. $ ....... 22,695 P :Regional Traffic Signal Synchronization Program (RTSSP) 3 $ - $ _ Q;Local Fair Share------------------------------------ 4.....:$------3,4 - ---' ---------------------- R ;High Frequency Metrolink Service --- 5 $ ------ ,.$..._.....21,915 - $ - .-...---- ............ S ;Transit Extensions to Metrolink .................... 6 $ - $ - T ;Convert Metrolink Station(s) to Regional Gateways that connect 7 $ $ :Orange County with High -Speed Rail Systems ................' --------_,-.....,....-...,. '---- ----------------------- U ;Senior Mobility Program or Senior NRn_Emergency Medical Pro&ram -- ...... 8 $ -- 143:086 ............. $ 337 V :Community Based Transit/Circulators 9 $ - $ - '........................................................ WSafe Transit Stops 10- X :Environmental Cleanup Program (Water Quality) ;Other* 12 $ - $ - TOTAL REVENUES (Sum lines 1 to 12) 13 $ 8,001,817 $ 44,947 Expenditures: ....-,- ----------_.._.. A... F.. e1 a Environmental Mitigation 14 $ - $ - 0 ;Regional Capacity Program (RCP) 15 $ 8,391,949 $ ' — --' -------------- ---- •---.-....-............. .......... --------._.-.-........-' P 1ReOional Traffic Signal Synchronization Program (RTSSP) 16 $ ---------....-..... 63,350 $ - ...... . Q ;Local Fair Share ...... 17 $ 5,500,514 $ - ;HighFre uenc Metrolink Service 18 --------- S ;Transit Extensions to Metrolink -------- 19 ----------------- $ ------------- - $ ------ - .................................................---................... ,....... ...._-...'-'-----._.. ;Convert Metrolink Station(s) to Regional Gateways that connect T 20 $ ......... ..-...-........ $ ----' :Orange County with High -Speed Rail Systems U ;Senior Mobility Program or Senior Non -Emergency Medical Program 21 $ 167,059 $ V :CommunityBasedTransit/Circulators 22 $ - $ - W Safe Transit Stops-_------_- 23 $ - $ - --------------------- X ;Environmental Cleanup Program (Water Quality) 24 $ 119:634 $ ;Other* 25 $ - $ - TOTAL EXPENDITURES (Sum lines 14 to 25) 26 $ 14,242,507 1 $ - TOTAL BALANCE (Subtract line 26 from 13) 27 $ (6,240,690) $ 44,947 * Please provide a specific description 55B-7 &ƒ\� � )/\�� F,.m �, . F .1 16 2M E'm F City of Santa Ana Schedule 4 M2 Expenditure Report Fiscal Year Ended June 30, 2019 Local Fair Share Project List PROJECT NAME AMOUNT EXPENDED ALLEY IMPROVMNT PROGRM FYI 5/16 515 ALLEY IMPRV PROGRAM FY 17/18 44,011 BEAR ST TRAFFIC SGNL SYNCH 30,048 BIKE LANE PROJECT DEV FY 18/19 32,189 BIKE LANE PROJECT DEV FYE 18 6,664 BRISTOL & EDINGER CLASS II BK 13,675 BRISTOL REHAB 17TH-SANTA CLARA 45,402 BRISTOL ST CORR TRFF SIG SYNCH 12,871 Bristol Wdng-Washngtn-17111B 1,252,209 CABRILLO PARK SIDEWALK IMPROV 368,843 CITYWIDE BIKE RACK & SARTC 11,741 FAIRVIEW ST: SEGERSTROM TO NCL 516,195 FAIRVIEW TRAFFIC SIG SYNCH 191,908 GRND/GLSSEL/KRAEMR TRFC SGL SY 20,894 HARBOR CORRIDOR TRAFF SGN SYNC 4,204 LOCAL ST PREVEN MAINT FY 18/19 98,752 LOCAL ST PREVENT MAINT FYI 7/18 1,608,445 MAIN ST REHAB: EDINGRTO FIRST 44,092 OMNIBUS CONCRETE FYE18 & 19 142,792 OMNIBUS CONCRETE RPLCMNT FYE16 15,965 PAVEMENT MANAGEMENT FY 17/18 18,278 PAVEMENT MANAGEMENT FY 18/19 90,821 PROJECT DEVELOPMENT FY 17/18 2,569 PROJECT DEVELOPMENT FY 18/19 100,268 RIGHT OF WAY MGMNT FY 17/18 11,527 RIGHT OF WAY MGMNT FY 18/19 102,356 TRAFFIC MANAGEMENT PLANS 16/17 24,809 TRAFFIC MANAGEMENT PLANS 17/18 22,257 TRAFFIC MANAGEMENT PLANS 18/19 48,507 TRAFFIC SAFETY DEV FY 17/18 10,139 WARNER INDSTRL COMMNTY PAVEMNT 60,527 Westminster Ave/17 St Corr Trt 47,573 WESTMINSTER REHAB:CLINTON-FRVW 215,459 WESTMNSTER REHAB:HARBR TOCLINT - ................. .............. -•----------- ........ ------------------------------------- ............................ - ............................ ------- ...... ----------- 284,008 ------------------------ -------- .......... 55B-9 City of Santa Ana Signature Page M2 Expenditure Report Fiscal Year Ended June 30, 2019 I certify that the interest earned on Net Revenues allocated pursuant to the Ordinance shall be expended only for those purposes for which the Net Revenues were allocated and all the information attached herein is true and accurate to the best of my knowledge: Kathryn Downs Director of Finance (Print Name) 4MCC�- " Signature Date 55B-10