HomeMy WebLinkAbout22D - FIRE HYDRANT PAINITNG (2)REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 17, 2019
TITLE:
AWARD A CONTRACT TO SIGNATURE
PAINTING, INC., FOR FIRE HYDRANT
PAINTING SERVICES, IN AN ANNUAL
AMOUNT NOT OF $220,000 (TOTAL NOT
TO EXCEED $1,100,000)
(SPECIFICATION NO. 19-103)
{STRATEGIC PLAN NO. 6,21
/s/Kristine Ri
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
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RECOMMENDED ACTION
Award a contract to Signature Painting, Inc., for fire hydrant painting services, for a three-year
period beginning December 17, 2019, and expiring December 16, 2022, in an annual amount of
$220,000, with provisions for two one-year renewals exercisable by the City Manager, for a total
amount not to exceed $1,100,000, subject to non -substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
The City of Santa Ana water system consists of approximately 450 miles of water main, over 5,000
fire hydrants, 6,000 distribution valves, and roughly 39,000 small water service connections. Fire
hydrants are an important part of the water system to assist in providing sufficient fire protection for
residences, businesses, and other facilities. Over time, these assets need maintenance, including
repainting to protect them from the elements and extend their useful life.
On October 7, 2019, a Notice Inviting Bids was advertised on the City's online bid management
and publication system. A summary of the Invitation for Bids and bids received is as follows:
291 Vendors notified
3 Santa Ana vendors notified
28 Vendors downloaded the bid packet
10 Bids received
0 Bids received from Santa Ana vendors
Ten Bids were received and opened on October 24, 2019. After evaluation (Exhibit 1), eight of the
10 bids received were determined to be responsive. Two bids were deemed nonresponsive due to
missing required bid forms. The bid received from Signature Painting, Inc., was lowest, responsive
to specifications, and meets the City's requirements.
22D-1
Award Contract for Fire Hydrant Painting Services
December 17, 2019
Page 2
Outreach Efforts
The Purchasing Division advertised this project on the City's online bid management and
publication system, which directly notified three Santa Ana vendors. None of the Santa Ana vendors
downloaded nor submitted a bid packet for consideration.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (Address deferred maintenance on City buildings and
equipment).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding for the initial three-year term, FY 2019-20 through FY 2021-22, and two subsequent one-
year renewal periods, if exercised, will be budgeted and made available in the account specified
below:
Fiscal
Accounting
Fund
Account Unit, Account
Amount
Year
Unit -Account#
Description
Description
Water
Water Systems Maintenance,
FY 2019-20
06017641-62300
Contract Services -Professional
$110,000
Water
Water Systems Maintenance,
FY 2020-21
06017641-62300
Contract Services -Professional
$220,000
Water
Water Systems Maintenance,
FY 2021-22
06017641-62300
Contract Services -Professional
$220,000
Water
Water Systems Maintenance,
FY 2022-23
06017641-62300
Contract Services -Professional
$220,000
Water
Water Systems Maintenance,
FY 2023-24
06017641-62300
Contract Services -Professional
$220,000
Water
Water Systems Maintenance,
FY 2024-25
06017641-62300
Contract Services -Professional
$110,000
Total
$1,100,000
APPROVED AS TO FUNDS AND ACCOUNTS:
Fuad S. Sweiss, PE, PLS Kathryn Downs, CPA
Executive Director Executive Director
Public Works Agency Finance and Management Services Agency
FS/NS/KL
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22D-2
ABSTRACT OF BIDS
FIRE HYDRANT PAINTING SERVICES (19-103)
BIDDER LOCATION TOTAL
AJ Fiestes Corporation
Long Beach, CA
$734,400.00
Black and White Painting, Inc.
Canoga Park, CA
$450,000.00
Coast Painting*
Los Gatos, CA
$592,150.00
CTG Construction*
Wilmington, CA
$1,400,000.00
ISR Painting & Wallcovering, Inc.
Norwalk, CA
$400,000.00
iWater, Inc.
Irvine, CA
$450,000.00
Signature Painting, Inc.
Irvine, CA
$185,000.00
TL Veterans Construction, Inc.
Los Angeles, CA
$1,410,000.00
Tony Painting
Garden Grove
$212,500.00
US National Corp
Pacoima, CA
$475,000.00
*Nonresponsive Bid
EXHIBIT 1
22D-3
22D-4