HomeMy WebLinkAbout65A - BUDGET CALENDAR 2020-2021REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 17, 2019
TITLE:
APPROVE THE BUDGET CALENDAR FOR
FISCAL YEAR 2020-2021
{STRATEGIC PLAN NO. 4,11
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
/s/Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Approve the Budget Calendar for Fiscal Year 2020-2021.
DISCUSSION
Under the direction and leadership of the City Manager, a Budget Calendar ("Calendar") has been
developed by the Finance & Management Services Agency. The Calendar serves as a guiding
document providing for a successful and transparent budget process.
Financial Updates and Budget Discussions
On February 18, 2020, City staff expects to present a Mid -Year (2nd Quarter) Budget Review to the
City Council. The Mid -Year Budget Review will provide a financial update on current General Fund
revenues and expenditure trends, projected ending General Fund balance, and other funding
highlights. The Review should help to prepare the City Council for the forthcoming Fiscal Year
2020-2021 budget process.
Staff is prepared to schedule City Council budget workshops during April 2020. Discussion topics
would include City Council priorities, fund balances, budget imbalances in various funds, future
expectations, recommendations from the Measure X Citizens Oversight Committee, and the
Capital Improvement Program (CIP). Staff will also provide a 3rd Quarter General Fund update,
including revenue and expenditure trends and a ten-year General Fund outlook.
Communication and Civic Engagement During the Budget Process
Communication and civic engagement have been identified as imperative components of the
budget process by the City Council and the community. As such, staff is planning up to five
community budget meetings to be held during the months of March and April 2020. The objective
of these meetings is to solicit input from the community and gather priorities to be shared with the
City Council.
Concurrently with Community meetings, the City Manager and budget staff will hold internal budget
hearings with City departments. Departments will have the opportunity to propose and justify any
organizational changes, budget requests, enhancements to existing programs, and proposed new
programs.
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Budget Calendar for Fiscal Year 2020-2021
December 17, 2019
Page 2
During the months of May and June of 2020, staff will present multiple iterations of the Citywide
Operating Budget and CIP. The initial presentation will be provided to the Economic Development
Infrastructure Budget and Technology ("EDIBT") Council Committee, followed by a presentation to
the City Council. Subsequently, the City Council will hold a public hearing (first reading) on June 2,
2020 with the final adoption (second reading) to occur on June 16, 2020.
The Calendar commences on December 17, 2019 and concludes with the adoption of the Fiscal
Year 2020-2021 Citywide Operating Budget and CIP scheduled for June 16, 2020.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #4 - City Financial Stability, Objective #1 (Maintain
a stable, efficient and transparent financial environment).
FISCAL IMPACT
There is no fiscal impact associated with this action.
Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
Exhibit: 1. Fiscal Year 2020-2021 Budget Calendar
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EXHIBIT 1
CITY OF SANTA ANA
AT.= Fiscal Year 2020-2021 Budget Calendar
Date
Action Items
December 17, 2019
Present FY 2020-2021 Budget Calendar for City Council approval
Step 1
February 18, 2020
Presentation of Mid -Year Budget Review (2nd Quarter Update)
Approval of Budget Calendar
•
•
step 2
March/April 2020
Community Budget Meetings
Budget Hearings with City
:
Departments and the
March/April 2020
Budget Hearings with City Departments
;
Community
April 2020
City Council Budget Workshop Session
+
step 3
Preliminary
• Preliminary FY 2019-2020 Budget Status (3rd Quarter Update)
•
FY 19-20 Budget Status
• Ten -Year General Fund Financial Outlook
• Preliminary Capital Improvement Program (CIP)
step 4
• FY 2020-2021 Budget Discussion
;
City Council Budget
Workshop Session
Presentation:
May 11, 2020
EDIBT: City Manager's Proposed FY 2020-2021 General Fund
step 5
Budget
Proposed FY20-21
Budget/CIP
EDIBT and
May 19, 2020
City Council Work Study Session:
city council
City Manager's Proposed FY 2020-2021 General Fund Budget
;
Work Study Sessions
Includes CIP, Miscellaneous Fees, and Workforce Changes
June 2, 2020
Tentative Citywide Operating Budget/CIP Ordinance and
step 6
Miscellaneous Fees and Personnel Resolution.
:
Public Hearings
Step 7
June 16, 2020
Final Citywide Operating Budget/CIP Ordinance Adoption
:
Second Reading
and Adoption
•
•
Step $
July 1, 2020
Start of the New Fiscal Year 2020-2021
Begin New Fiscal Year
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