HomeMy WebLinkAbout22B - AMTECH AND EXCELSIOR ELEVATOR SERVICESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 17, 2019
TITLE
APPROVE CONTRACT AMENDMENTS
WITH AMTECH ELEVATOR SERVICES AND
EXCELSIOR ELEVATOR FOR ELEVATOR
MAINTENANCE AND REPAIR, EXTENDING
THE TERM FOR 4 MONTHS AND
INCREASING THE COMPENSATION IN A
COMBINED AMOUNT NOT TO EXCEED
$65,000
(SPECIFICATION NO. 13-070)
{STRATEGIC PLAN NO. 6, 1C}
/s/Kristine
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 111 Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
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RECOMMENDED ACTION
1. Authorize the City Manager to amend the contract with Amtech Elevator Services for elevator
maintenance and repair services, extending the term for four months, through June 30, 2020,
to coincide with the end of the fiscal year, and increasing the compensation by an amount not
to exceed $30,000, subject to non -substantive changes approved by the City Manager and
City Attorney.
2. Authorize the City Manager to amend the contract with Excelsior Elevator for elevator
maintenance and repair services, extending the term for four months, through June 30, 2020,
to coincide with the end of the fiscal year, and increasing the compensation by an amount not
to exceed $35,000, subject to non -substantive changes approved by the City Manager and
City Attorney.
DISCUSSION
On January 21, 2014, the City Council awarded an elevator maintenance and repair services
contract to the lowest bid contractor, Excelsior Elevator, for a three-year period with two one-year
renewal options. The service contract with Excelsior Elevator included regular lubrications,
adjustments, and replacements of all major and minor parts, prompt and efficient repairs of
elevator trouble, as well as the rewinding of burned motors and replacement of electric coils.
A year into the City's contract with Excelsior Elevator, the Police Administrative and Holding
Facilities experienced mechanical failures and excessive down time with their elevators. On May
19, 2015, the Police Department opted to contract with Amtech Elevator Services for elevator
maintenance and repair services for the Police Department facilities.
22B-1
Contract Amendments for Elevator Maintenance and Repair
December 17, 2019
Page 2
On March 5, 2019, the City Council approved the execution of a one-year extension of the
Excelsior agreement, and an eight -month extension of the agreement with Amtech Elevator
Services, extending the term of both agreements to January 31, 2020. At this time, staff is
requesting an additional five -month extension to allow for the new Facilities Manager to be hired
and the necessary time to develop a more comprehensive Request for Proposals that results in
the selection of an acceptable service provider for all elevators Citywide.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (Establish and maintain a Community Investment Plan for all City
assets), Strategy C (Invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
For the Amtech Elevator Services agreement amendment, $30,000 is available in the Fiscal Year
(FY) 2019-20 Police Department Building & Facility Contract Services account (No. 01114403-
62300). For the Excelsior Elevator agreement amendment, $35,000 is available in the FY 2019-
20 Public Works Agency Building Maintenance account (No. 07317100-62300).
Funds are available for expenditure in FY 2019-20 as follows:
Fiscal
Accounting Unit-
, Accounting Unit
Fund Description
Amount
Year
Account#
Account Description
Building & Facility,
FY 2019-20
01114403-62300
General Fund
Contract Services-
$30,000
Dec. -June
Police Department
Professional
Building Maintenance,
FY 2019-20
Dec. -June
07317100-62300
Building Maintenance
Contract Services-
$35,000
Professional
Total:
$65,000
Fuad S. Sweiss, PE, PLS
Executive Director
Public Works Agency
David Valentin
Chief of Police
Santa Ana Police Department
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
FSS/NS/TC/GL
22B-2