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Home My WebLink About AGENDA_2019-12-17 City Council Meeting Agenda December 17, 2019 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor MPulido@santa-ana.org Vicente Sarmiento David Penaloza Councilmember – Ward 1 Councilmember - Ward 2 VSarmiento@santa-ana.org DPenaloza@santa-ana.org Jose Solorio Phil Bacerra Councilmember - Ward 3 Councilmember - Ward 4 JSolorio@santa-ana.org PBacerra@santa-ana.org Juan Villegas Cecilia Iglesias Mayor Pro Tem - Ward 5 Councilmember - Ward 6 JVillegas@santa-ana.org CIglesias@santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Kristine Ridge Daisy Gomez City Attorney City Manager Clerk of the Council NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. \[Americans with Disabilities Act, Title II, 28 CFR 35.102\] BASIC CITY COUNCIL MEETING INFORMATION Agenda & Materials - The agenda titles provide the public with a list of items to be considered by the Council broken down into four categories: Presentations, Consent Calendar, Business Calendar and Public Hearings. Presentations are ceremonial. Consent Calendar are considered to be routine by the City Council and may be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) for a separate vote. Business Calendar and Public Hearing items are considered individually. Additional information of the various categories on the agenda is found on the “Understanding Your City Council Meeting Agenda” pamphlet at: http://www.ci.santa-ana.ca.us/coc/documents/understanding_council_agenda.pdf. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. All staff reports and any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda are available for public inspection in the Clerk of the Council Office during regular business hours and posted on the City’s website the Friday before a Council meeting at: http://www.santa-ana.org/coc/granicus.asp Public Comments / Oral Communication - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the jurisdiction of the City. The public will be given the opportunity to speak on any item listed on the Agenda during the first Public Comments portion of the Agenda, with the exception of Public Hearings that are considered separately and on non-agendized items within the jurisdiction of the City Council during the second Public Comments portion of the Agenda. At the discretion of the Presiding Mayor, all comments may be considered jointly. All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE PRESIDING MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Written Communication – Correspondence regarding any item on the agenda may be faxed to (714) 647-6956 or emailed to eComment@santa-ana.org. Please submit by noon on the Monday before the City Council meeting day to allow sufficient time to upload to the website and circulate to the City Council for their consideration. Emails received after the deadline will be uploaded to the City’s website at the earliest possible opportunity. Translation Services - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish-to-English) in addition to those wishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio. Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Spectrum (formerly Time Warner Cable) will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings are also available in SAP. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings are available for public circulation at the Santa Ana Main Library the day after a meeting. CITY VISION, STRATEGIC PLAN AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follow: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Five-Year Strategic Plan - Goals/Objectives/Strategies: Full report available at: http://www.santa-ana.org/strategic-planning/ Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity · • Honesty •· Responsibility ·• Fairness ·• Accountability ·• Respect ·• Efficiency CITY COUNCIL AGENDA 2 DECEMBER 17, 2019 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING DECEMBER 17, 2019 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS BACERRA, IGLESIAS, PENALOZA, SARMIENTO, SOLORIO, AND VILLEGAS PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION BOB BARNETT, POLICE CHAPLAIN CEREMONIAL PRESENTATIONS 1. CERTIFICATE OF RECOGNITION presented by MAYOR PULIDO recognizing Dr. Brad Snyder for his Outstanding Contributions to the Community. 2. CERTIFICATES OF RECOGNITION presented by MAYOR PRO TEM VILLEGAS recognizing the 2019 City of Santa Ana Historic Preservation Awards Recipients. 3. CERTIFICATES OF RECOGNITION presented by COUNCILMEMBER IGLESIAS recognizing the City of Santa Ana’s Family Self-Sufficiency Program Graduates for their Outstanding Achievement. 4. CERTIFICATES OF RECOGNITION presented by COUNCILMEMBER PENALOZA recognizing Federacion de Clubes Guerrerenses En California, Inc. for their Outstanding Contributions to the Community. CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENTS Pursuant to Government Code Sec. 54954.3, members of the public may address either the City Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction CITY COUNCIL AGENDA 3 DECEMBER 17, 2019 with this scheduled meeting. Public comments may be made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other related entities. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar items: Items 10A through 25J. ADMINISTRATIVE MATTERS MINUTES 10A. MINUTES FROM THE REGULAR MEETING OF OCTOBER 1, 2019 {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. 10B. MINUTES FROM THE SPECIAL CLOSED SESSION AND REGULAR MEETING OF OCTOBER 15, 2019 {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. 10C. MINUTES FROM THE REGULAR MEETING OF NOVEMBER 5, 2019 {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. CITY COUNCIL AGENDA 4 DECEMBER 17, 2019 ORDINANCES/SECOND READING In the event a Councilmember recorded an “abstention” before consideration of the following ordinance(s) on first reading, such abstention will also be reflected in the minutes for second reading. 11A. ORDINANCE SECOND READING: APPROVING DEVELOPMENT AGREEMENT NO. 2018-01 WITH AC 2525 MAIN, LLC AND AMENDMENT APPLICATION NO. 2018-01 TO ESTABLISH SPECIFIC DEVELOPMENT NO. 93 (SD-93) FOR 2525 NORTH MAIN STREET {STRATEGIC PLAN NO. 3, 2} – Planning and Building Agency Continued from the December 3, 2019 City Council meeting by a vote of 7-0. Placed on first reading at the November 19, 2019 City Council meeting and approved by a vote of 4-3 (Bacerra, Pulido and Villegas dissented). Published in the Orange County Reporter on November 22, 2019. RECOMMENDED ACTION: Place ordinances on second reading and adopt. 1. ORDINANCE NO. NS-2979 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING DEVELOPMENT AGREEMENT NO. 2018-01 BETWEEN THE CITY OF SANTA ANA AND AC 2525 MAIN, LLC FOR CERTAIN REAL PROPERTY LOCATED AT 2525 NORTH MAIN STREET WITHIN THE CITY OF SANTA ANA PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 65864, ET SEQ. 2. ORDINANCE NO. NS-2980 - AN ORDINANCE OF THE CITY COUNCIL APPROVING AMENDMENT APPLICATION NO. 2018-10 REZONING THE PROPERTY LOCATED AT 2525 NORTH MAIN STREET FROM PROFESSIONAL (P) TO SPECIFIC DEVELOPMENT NO. 93 (SD-93) (AA NO. 2018-10) AND ADOPTING SPECIFIC DEVELOPMENT NO. 93 (SD-93) FOR SAID PROPERTY 11B. ORDINANCE SECOND READING: ADOPT ORDINANCE NO. NS-XXXX - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING CHAPTERS 8 AND 14 OF THE SANTA ANA MUNICIPAL CODE TO ADOPT AND AMEND THERETO THE MOST RECENTLY ENACTED CALIFORNIA BUILDING CODE, CALIFORNIA RESIDENTIAL CODE, CALIFORNIA GREEN BUILDING STANDARDS CODE, CALIFORNIA ELECTRICAL CODE, CALIFORNIA MECHANICAL CODE, CALIFORNIA PLUMBING CODE, CALIFORNIA ENERGY CODE, CALIFORNIA FIRE CODE, CALIFORNIA EXISTING BUILDING CODE, AND INTERNATIONAL PROPERTY MAINTENANCE CODE {STRATEGIC PLAN NO. 5, 1} – Planning and Building Agency Placed on first reading at the December 3, 2019 City Council meeting and approved by a vote of 5-0 (Iglesias and Sarmiento absent). CITY COUNCIL AGENDA 5 DECEMBER 17, 2019 Published in the Orange County Reporter on December 6, 2019. RECOMMENDED ACTION: Place ordinance on second reading and adopt. BOARDS / COMMISSIONS / COMMITTEES 13A. APPOINT V. THAI PHAN NOMINATED BY COUNCILMEMBER BACERRA AS THE WARD 4 REPRESENTATIVE TO THE PLANNING COMMISSION FOR A FULL-TERM EXPIRING DECEMBER 13, 2022 {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Nominate V. Thai Phan for an appointment to the Planning Commission as the Ward 4 representative. 13B. APPOINT CARL BENNINGER NOMINATED BY COUNCILMEMBER BACERRA AS THE WARD 4 REPRESENTATIVE TO THE ENVIRONMENTAL AND TRANSPORTATION ADVISORY COMMITTEE FOR A FULL-TERM EXPIRING DECEMBER 13, 2022 {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Nominate Carl Benninger for an appointment to the Environmental and Transportation Advisory Committee as the Ward 4 representative. 13C. APPOINT ALBERTA CHRISTY NOMINATED BY COUNCILMEMBER BACERRA AS THE WARD 4 REPRESENTATIVE TO THE HISTORIC RESOURCES COMMISSION FOR A FULL-TERM EXPIRING DECEMBER 13, 2022 {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Nominate Alberta Christy for an appointment to the Historic Resources Commission as the Ward 4 representative. 13D. APPOINT GINELLE HARDY NOMINATED BY COUNCILMEMBER PENALOZA AS THE WARD 2 REPRESENTATIVE TO THE HISTORIC RESOURCES COMMISSION FOR A PARTIAL-TERM EXPIRING DECEMBER 13, 2022 {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Nominate Ginelle Hardy for an appointment to the Historic Resources Commission as the Ward 2 representative. 13E. APPOINT KHOA LE NOMINATED BY COUNCILMEMBER SOLORIO AS THE WARD 3 REPRESENTATIVE (REGULAR) TO THE YOUTH COMMISSION FOR A PARTIAL-TERM EXPIRING DECEMBER 8, 2020 {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office CITY COUNCIL AGENDA 6 DECEMBER 17, 2019 RECOMMENDED ACTION: Nominate Khoa Le for an appointment to the Youth Commission as a Regular member representing Ward 3. MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) – City Attorney’s Office 19B. EXCUSED ABSENCES – Clerk of the Council Office 19C. RECEIVE AND FILE CANNABIS PUBLIC BENEFIT FUND FOR YOUTH SERVICES INFORMATIONAL REPORT {STRATEGIC PLAN NO. 2, 2} – Parks, Recreation and Community Services Agency RECOMMENDED ACTION: Receive and file Cannabis Public Fund for Youth Services informational report. BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A. APPROVE APPROPRIATION ADJUSTMENTS TO FUND AUTHORIZED POLICE OFFICER POSITIONS APPROPRIATE FUNDING FOR OVERTIME AND UNFUNDED LIABILITY PAYMENTS PREVIOUSLY FUNDED IN THE PARKING FUND {STRATEGIC PLAN NO. 1,1i} – Police Department Continued from the December 3, 2019 City Council meeting by a vote of 4-2 (Bacerra, Iglesias dissented and Sarmiento absent). RECOMMENDED ACTION: 1. Authorize the funding of eighteen (18) police officer positions previously unfunded within the General Fund for an approximate annualized cost of $2,700,000. This amount includes the partial year funding of $1,312,500 proposed in action item #2. 2. Approve appropriation adjustments. (Requires five affirmative votes). a. APPROPRIATION ADJUSTMENT NO. 2020–069 – To utilize General Fund balances from prior fiscal year (2018-19) in the amount of $1,312,500 to provide partial year funding for eighteen (18) authorized unfunded police officer positions in the Police Department’s Field Operations accounting unit for fiscal year 2019- 20. CITY COUNCIL AGENDA 7 DECEMBER 17, 2019 b. APPROPRIATION ADJUSTMENT NO. 2020–070 – To utilize General Fund balances from prior fiscal year (2018-19) to fund $977,620 for overtime and unfunded liability expenses previously funded through the Parking Downtown Enhancements fund. 20B. APPROVE AN APPROPRIATION ADJUSTMENT AND AMENDMENT TO THE FISCAL YEAR 2019-20 CAPITAL IMPROVEMENT PROGRAM TO ACCOUNT FOR $13,665,000 IN NEWLY AWARDED GRANT FUNDS (NON-GENERAL FUND) {STRATEGIC PLAN NO. 6, 1G} – Public Works Agency RECOMMENDED ACTION: 1. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020-074 – Recognizing $13,665,000 in Active Transportation SB 1 Augmentation funds into the Traffic System Management, State Grants-Direct revenue account and appropriating the same amount into the Active Transportation Program SB 1 Augmentation, Improvements Other Than Building expenditure account. 2. Approve an amendment to the Fiscal Year 2019-20 Capital Improvement Program to include additional Active Transportation Program SB 1 Augmentation grant funds in the amount of $13,665,000 for the inclusion of the McFadden Avenue Protected Bike Lane and Bicycle Boulevard, and Standard Avenue Protected Bike Lane projects, Environmental, Design, and Construction Engineering phases. 20C. APPROVE APPROPRIATION ADJUSTMENTS TO RECOGNIZE $336,950 IN FOSTER YOUTH TO INDEPENDENCE TENANT PROTECTION VOUCHER ASSISTANCE PROGRAM AND $756,346 IN MAINSTREAM VOUCHER PROGRAM FUNDING {STRATEGIC PLAN NO. 4, 1; 5, 3} – Community Development Agency RECOMMENDED ACTION: Approve appropriation adjustments. (Requires five affirmative votes). a. APPROPRIATION ADJUSTMENT NO. 2020–076 – Recognizing Foster Youth to Independence Tenant Protection Voucher assistance program funds in the amount of $336,950 in revenue account and appropriating the same amount to expenditure account for 25 vouchers effective November 1, 2019. b. APPROPRIATION ADJUSTMENT NO. 2020–077 – Recognizing Mainstream Voucher Program funds in the amount of $756,346 in revenue account and appropriating the same amount to expenditure accounts for 70 additional vouchers effective November 1, 2019. CITY COUNCIL AGENDA 8 DECEMBER 17, 2019 20D. APPROVE AN APPROPRIATION ADJUSTMENT, AUTHORIZE A BUDGET REALLOCATION, AND AWARD A CONSTRUCTION CONTRACT TO ALL AMERICAN ASPHALT IN THE AMOUNT OF $607,840, FOR THE BRISTOL STREET AND EDINGER AVENUE CLASS II BIKE LANES PROJECT WITH AN ESTIMATED TOTAL COST OF $729,542 (PROJECT NO 18-6906) {STRATEGIC PLAN NO. 6, 1B, 1G} – Public Works Agency RECOMMENDED ACTION: 1. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020–073 – Recognizing $636,000 in Fiscal Year 2017-18 Bicycle Corridor Improvement Program construction funding in the Select Street Construction, Federal Grant-Indirect revenue account and reappropriating the same amount in the Fiscal Year 2019-20 Select Street Construction, Improvements Other Than Building expenditure account. 2. Authorize reallocation of $6,542 in unspent Measure M2 Fairshare funds from the Bike Lane Project Development Project to the Bristol Street and Edinger Avenue Class II Bike Lanes Project, to complete the City matching funds requirement. 3. Authorize the City Manager to award and execute a construction contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $607,840, for the term beginning upon execution of the contract and ending upon project completion, for the construction of the Bristol Street and Edinger Avenue Class II Bike Lanes project, subject to non- substantive changes approved by the City Manager and City Attorney. 4. Approve the Project Cost Analysis for a total estimated construction delivery cost of $729,542, which includes $607,840 for the construction contract; $93,544 for contract administration, inspection and testing; and a $28,158 project contingency (approximately 4.6% of the construction contract amount). 20E. APPROVE AN APPROPRIATION ADJUSTMENT AND AWARD A CONSTRUCTION CONTRACT TO VIDO SAMARZICH, INC., IN THE AMOUNT OF $3,776,881, FOR THE SANTA ANA BOULEVARD AND 5TH STREET PROTECTED BIKE LANES PROJECT WITH AN ESTIMATED TOTAL COST OF $4,484,000 (PROJECT NO 17-6880) {STRATEGIC PLAN NO. 6, 1C} – Public Works Agency RECOMMENDED ACTION: 1. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020–075 – Authorizing the expense of $799,830 from the Traffic System Management, State Grants-Direct revenue CITY COUNCIL AGENDA 9 DECEMBER 17, 2019 account and appropriating the same amount to the Active Transportation Program, Improvements Other Than Building expenditure account. 2. Award a contract to Vido Samarzich, Inc., the lowest responsible bidder, in accordance with the base bid, in the amount of $3,776,881, for construction of the Santa Ana Boulevard and 5th Street Protected Bike Lane Project, for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $4,484,000, which includes $3,776,881 for the construction contract; $329,431 for contract administration, inspection and testing; and a $377,688 project contingency (approximately 10% of the construction contract amount). SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES 22A. AMEND BLANKET ORDER FOR VEHICLE BODY REPAIR SERVICES IN THE AMOUNT OF $125,000 FOR AN AMOUNT NOT TO EXCEED $1,125,000 (GENERAL FUND) (SPECIFICATION NO. 15-057) {STRATEGIC PLAN NO. 6, 2} - Finance and Management Services Agency and Public Works Agency RECOMMENDED ACTION: Authorize the City Manager to amend the blanket order contracts aggregate amount for vehicle body repair services in the amount of $125,000 annually, increasing the annual aggregate amount to $300,000 for the remaining contract term and the remaining one-year renewal option, for a new contract total amount not to exceed $1,125,000, subject to non-substantive changes approved by the City Manager and City Attorney. 22B. APPROVE CONTRACT AMENDMENTS WITH AMTECH ELEVATOR SERVICES AND EXCELSIOR ELEVATOR FOR ELEVATOR MAINTENANCE AND REPAIR, EXTENDING THE TERM FOR 4 MONTHS AND INCREASING THE COMPENSATION IN A COMBINED AMOUNT NOT TO EXCEED $65,000 (SPECIFICATION NO. 13-070) {STRATEGIC PLAN NO. 6, 1C} - Finance and Management Services Agency; Public Works Agency and Police Department RECOMMENDED ACTION: 1. Authorize the City Manager to amend the contract with Amtech Elevator Services for elevator maintenance and repair services, extending the term for four months, through June 30, 2020, to coincide with the end of the fiscal year, and increasing the compensation by an amount not to exceed $30,000, subject to non-substantive changes approved by the City Manager and City Attorney. 2. Authorize the City Manager to amend the contract with Excelsior Elevator for elevator maintenance and repair services, extending the term for four months, CITY COUNCIL AGENDA 10 DECEMBER 17, 2019 through June 30, 2020, to coincide with the end of the fiscal year, and increasing the compensation by an amount not to exceed $35,000, subject to non- substantive changes approved by the City Manager and City Attorney. 22C. AWARD A BLANKET ORDER CONTRACT IN THE AMOUNT OF $375,000 TO ALL AMERICAN ASPHALT FOR ASPHALT CONCRETE MATERIALS (SPECIFICATION NO. 19-062) (NON GENERAL FUND) {STRATEGIC PLAN NO. 6, 2} - Finance and Management Services Agency and Public Works Agency RECOMMENDED ACTION: Award a blanket order contract to All American Asphalt for asphalt concrete materials for a two-year term beginning December 18, 2019, and expiring December 31, 2021, with provisions for three one-year renewals exercisable by the City Manager, in an annual amount not to exceed $75,000, for a total contract amount not to exceed $375,000, subject to non-substantive changes approved by the City Manager and City Attorney. 22D. AWARD A CONTRACT TO SIGNATURE PAINTING, INC., FOR FIRE HYDRANT PAINTING SERVICES, IN AN ANNUAL AMOUNT OF $220,000 (TOTAL NOT TO EXCEED $1,100,000) (SPECIFICATION NO. 19-103) {STRATEGIC PLAN NO. 6, 2} - Finance and Management Services Agency and Public Works Agency RECOMMENDED ACTION: Award a contract to Signature Painting, Inc., for fire hydrant painting services, for a three-year period beginning December 17, 2019, and expiring December 16, 2022, in an annual amount of $220,000, with provisions for two one-year renewals exercisable by the City Manager, for a total amount not to exceed $1,100,000, subject to non-substantive changes approved by the City Manager and City Attorney. 22E. AWARD PURCHASE ORDER FOR AN AMOUNT NOT TO EXCEED $207,200 TO RDO EQUIPMENT CO., FOR VERMEER BRUSH AND TREE REMOVAL MAINTENANCE EQUIPMENT (ENTERPRISE FUND) (SPECIFICATION NO. 19- 121) {STRATEGIC PLAN NO. 6, 2} - Finance and Management Services Agency and Public Works Agency RECOMMENDED ACTION: Authorize a one-time purchase and payment of purchase order to RDO Equipment Co., for the purchase of one stump cutter and two brush chippers, in the amount of $197,200, plus a contingency of $10,000, for a total amount not to exceed $207,200, subject to non-substantive changes approved by the City Manager and City Attorney. PROJECTS/CHANGE ORDERS 23A. AWARD A CONSTRUCTION CONTRACT TO CALIFORNIA PROFESSIONAL ENGINEERING, INC. IN THE AMOUNT OF $421,043 FOR THE PACIFIC ELECTRIC BIKE TRAIL AND SADDLEBACK VIEW PARK SECURITY CITY COUNCIL AGENDA 11 DECEMBER 17, 2019 LIGHTING PROJECT, WITH AN ESTIMATED TOTAL PROJECT COST OF $568,409 (PROJECT NOS. 18-7524 & 18-7533) {STRATEGIC PLAN NO. 6, 1B, 1G} – Public Works Agency and Parks, Recreation and Community Services Agency RECOMMENDED ACTION: 1. Award a contract to California Professional Engineering, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $421,043, for construction of the Pacific Electric Bike Trail and Saddleback View Park Security Lighting Project, for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract, subject to non-substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $568,409, which includes $421,043 for the construction contract; $63,157 for contract administration, inspection, and testing; and a $84,209 project contingency (approximately 20% of the construction contract amount) using Community Development Block Grant funds. 23B. AWARD A CONSTRUCTION CONTRACT TO ALL AMERICAN ASPHALT IN THE AMOUNT OF $540,408, FOR THE BRISTOL STREET REHABILITATION FROM MACARTHUR BOULEVARD TO RAILROAD PROJECT WITH AN ESTIMATED PROJECT COST OF $647,760 (PROJECT NO. 19-6943) {STRATEGIC PLAN NO. 6, 1C; 1G} – Public Works Agency RECOMMENDED ACTION: 1. Award a contract to All American Asphalt, the lowest responsible bidder, in accordance with the base bid in the amount of $540,408, for construction of the Bristol Street Rehabilitation from MacArthur Boulevard to Railroad (North of Alton Avenue) Project, for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $647,760, which includes $540,408 for the construction contract; $53,552 for contract administration, inspection, and testing; and a $53,800 project contingency, paid with Highway Users Tax Account-Road Maintenance and Rehabilitation Funds. 23C. AWARD A CONTRACT TO C.S. LEGACY CONSTRUCTION, INC. IN THE AMOUNT OF $927,421 FOR THE CIVIC CENTER IMPROVEMENTS PROJECT WITH AN ESTIMATED TOTAL PROJECT COST OF $1,159,277 TO BE FUNDED BY THE CIVIC CENTER FUND AND APPROVE THE AMENDMENT TO THE FISCAL YEAR 2019-20 CAPITAL IMPROVEMENT PROGRAM (PROJECT NOS. 18- CITY COUNCIL AGENDA 12 DECEMBER 17, 2019 2679 & 18-2680) {STRATEGIC PLAN NOS. 6, 1B, 1G} – Public Works Agency and Parks, Recreation and Community Services Agency RECOMMENDED ACTION: 1. Award a contract to C.S. Legacy Construction, Inc., the lowest responsible bidder, in accordance with the base bid, in the amount of $927,421 for construction of the Civic Center Improvements project for the term beginning upon execution of the contract and ending upon project completion, subject to non-substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,159,277, which includes $927,421 for the construction contract; $139,113 for contract administration, inspection, and testing; and a $92,743 project contingency (approximately 10% of the construction contract amount) using Civic Center funds. 3. Approve the amendment to the Fiscal Year 2019-20 Capital Improvement Program to increase the funds allocated for the Japanese Garden Renovation and Civic Center Mall Drought Tolerant Landscaping, by $434,000 and $78,000 respectively and reducing the Courthouse Drystream Project by $512,000. AGREEMENTS 25A. AUTHORIZE FIRST AMENDMENT TO AGREEMENT WITH HDL COREN & CONE TO EXTEND AGREEMENT BY ONE YEAR FOR PROPERTY TAX REVENUE AUDITING AND CONSULTING SERVICES FOR AN AMOUNT NOT TO EXCEED $28,250 {STRATEGIC PLAN NO. 4, 2A} – Finance and Management Services Agency RECOMMENDED ACTION: Authorize the City Manager to execute a First Amendment to Agreement with HdL Coren & Cone for Secured and Unsecured Property Tax Revenue Auditing and Consulting Services, to extend the current contract expiring December 31, 2019 for an additional one-year period beginning January 1, 2020 through December 31, 2020, for an amount not to exceed $28,250 ($23,250 contract services cost plus $5,000 contingency), subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. A- 2019-XXX). 25B. APPROVE AMBULANCE & PARAMEDIC BILLING AND COLLECTION SERVICES RENEWAL AGREEMENT WITH WITTMAN ENTERPRISES, LLC FOR A CONTINGENT RECOVERY RATE NOT TO EXCEED 3.99% {STRATEGIC PLAN NO. 7, 5F} – Finance and Management Services Agency RECOMMENDED ACTION: Authorize the City Manager to execute a renewal agreement with Wittman Enterprises, LLC for a three-year (3) period for ambulance and paramedic/medical billing and collection recovery services including an option CITY COUNCIL AGENDA 13 DECEMBER 17, 2019 exercisable by the City Manager to transfer the administration of the City’s Paramedic Subscription Program to the consultant. The agreement would be effective from January 1, 2020 through December 31, 2022 (based on a contingent collection fee rate of 3.99%) with two optional (1) one-year extensions exercisable by the City Manager and City Attorney, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2019-XXX). 25C. AMEND AGREEMENT WITH QUESTICA INC. TO INCREASE ANNUAL AMOUNT BY $15,000 (TOTAL CONTRACT AMOUNT NOT TO EXCEED $136,560) TO INCLUDE OPENBOOK FINANCIAL TRANSPARENCY MODULE {STRATEGIC PLAN NO. 4, 1} – Finance and Management Services Agency RECOMMENDED ACTION: Authorize the City Manager to execute an amendment with Questica, Inc. to include OpenBook Financial Transparency Module for an increased annual amount of $15,000, subject to non-substantive changes approved by the City Manager and the City Attorney. The total not-to- exceed annual amount will increase to $45,520, for a new contract amount of $136,560 (Agreement No. A-2019-XXX). 25D. APPROVE AN AMENDED AND RESTATED PROFESSIONAL SERVICES AGREEMENT WITH CITY NET TO PROVIDE STREET OUTREACH SERVICES IN AN ANNUAL AMOUNT NOT TO EXCEED $688,390 FOR A TOTAL AGREEMENT AMOUNT NOT TO EXCEED $738,390 {STRATEGIC PLAN NO. 5, 6} – Community Development Agency RECOMMENDED ACTION: Authorize the City Manager to execute an amended and restated professional services agreement with City Net to provide street outreach services to individuals experiencing homelessness in an annual amount not to exceed $688,390, for a total amount not to exceed $738,390, for the period of December 17, 2019 to December 16, 2020, subject to non-substantive changes approved by the City Manager and the City Attorney (Agreement No. A-2019-XXX). 25E. APPROVE AN AMENDMENT TO THE MEMORANDOM OF UNDERSTANDING BETWEEN THE CITY OF SANTA ANA AND THE FULL-TIME EMPLOYEES UNIT SERVICES EMPLOYEES INTERNATIONAL UNION LOCAL 721 TO INCLUDE NEW EMPLOYEE ORIENTATIONS IN COMPLIANCE WITH ASSEMBLY BILL 119 {STRATEGIC PLAN NO. 7, 6 & 7} – Human Resources Department RECOMMENDED ACTION: Authorize the City Manager to execute an Amendment to the Memorandum of Understanding (MOU) with the Full-Time Employees’ Unit, Service Employees International Union Local 721 (SEIU) for the period of July 1, 2019 through June 30, 2022, regarding new employee orientation in accordance with AB119 (Agreement No. A-2019-XXX). CITY COUNCIL AGENDA 14 DECEMBER 17, 2019 25F. APPROVE A LICENSE AGREEMENT WITH MATCH POINT TENNIS ACADEMY LLC. FOR THE OPERATION AND MAINTENANCE OF THE CABRILLO TENNIS CENTER AND FOR THE OPERATOR TO MAKE CAPITAL IMPROVEMENTS TO THE SITE AND PROVIDE A FEE PAYABLE TO THE CITY STARTING IN 2024 {STRATEGIC PLAN NO. 5, 6} – Parks, Recreation and Community Services Agency RECOMMENDED ACTION: Authorize the City Manager to execute a license agreement with Match Point Tennis Academy, LLC. for the operation and maintenance of the Cabrillo Tennis Center for a 15-year term from January 1, 2020 to December 31, 2034 and for the operator to make capital improvements to the site and provide a fee payable to the City starting in 2024 that will be deposited in the General Fund, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2019-XXX). 25G. APPROVE AN AGREEMENT WITH THE STATE OF CALIFORNIA WORKFORCE DEVELOPMENT BOARD FOR THE PRISON TO EMPLOYMENT IMPLEMENTATION SUPPORTIVE SERVICES EARN AND LEARN GRANT ($2,510,850) {STRATEGIC PLAN NO. 2, 4} – Community Development Agency RECOMMENDED ACTION: Authorize the City Manager to execute an agreement M0113521 with the State of California Workforce Development Board for the Prison to Employment Implementation Supportive Services Earn and Learn Grant, for a term commencing December 1, 2019 through March 31, 2022, for an amount not to exceed $2,510,850, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2019-XXX). 25H. APPROVE A FIVE-YEAR AGREEMENT WITH AXON ENTERPRISE, INC. IN THE AMOUNT OF $1,272,036.01 TO PROVIDE TASER 7 EQUIPMENT TO THE SANTA ANA POLICE DEPARTMENT {STRATEGIC PLAN NO. 1, 5} – Police Department and Human Resources Department RECOMMENDED ACTION: Authorize the City Manager to execute a five-year agreement with Axon Enterprise, Inc. to provide Taser 7 equipment to the Santa Ana Police Department, for the period of December 17, 2019, through December 16, 2024, in the amount of $1,272,036.01, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2019-XXX). 25I. AMEND AGREEMENT WITH SINGLE POINT ALLIANCE, INC., INCREASING THE COMPENSATION BY $350,000, TO PROVIDE THE CENTRAL STORES CONSIGNMENT INVENTORY PROGRAM FOR AN ADDITIONAL 5 MONTHS (SPECIFICATION NO. 11-059) {STRATEGIC PLAN NO. 6, 1C} – Public Works Agency RECOMMENDED ACTION: Authorize the City Manager to amend the agreement with Single Point Alliance, Inc., for the Central Stores Consignment Inventory Program, increasing the compensation by $350,000, for a new total annual amount not to exceed $1,267,500, and extending the term by five months for a new CITY COUNCIL AGENDA 15 DECEMBER 17, 2019 agreement expiration date of June 30, 2020, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2019-XXX). 25J. APPROVE A FIVE-YEAR LICENSE AGREEMENT WITH THE COUNTY OF ORANGE FOR THE INSTALLATION OF A BALLOT BOX AT THE SANTA ANA REGIONAL TRANSPORTATION CENTER {STRATEGIC PLAN NO. 3, 2C} – Public Works Agency RECOMMENDED ACTION: Authorize the City Manager to execute a site lease agreement with the County of Orange for the installation of a ballot box at the Santa Ana Regional Transportation Center, for the five-year term beginning on December 18, 2019, and ending December 17, 2024, at no fee, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2019- XXX). **END OF CONSENT CALENDAR** ADMINISTER OATH OF OFFICE TO: 1. V. THAI PHAN, PLANNING COMMISSIONER 2. CARL BENNINGER, ENVIRONMENTAL AND TRANSPORTATION ADVISORY COMMITTEE MEMBER 3. ALBERTA CHRISTY, HISTORIC RESOURCES COMMISSIONER 4. GINELLE HARDY, HISTORIC RESOURCES COMMISSIONER 5. KHOA LE, YOUTH COMMISSIONER BUSINESS CALENDAR RESOLUTIONS 55A. ADOPT RESOLUTION AUTHORIZING THE PURCHASE OF BASIC LIFE INSURANCE, ACCIDENTAL DEATH AND DISMEMBERMENT BENEFIT, SUPPLEMENTAL LIFE INSURANCE, AND LONG-TERM DISABILITY INSURANCE FOR EMPLOYEES THROUGH THE HARTFORD LIFE AND CITY COUNCIL AGENDA 16 DECEMBER 17, 2019 ACCIDENT INSURANCE COMPANY {STRATEGIC PLAN NO. 7; 6} – Human Resources Department RECOMMENDED ACTION: 1. Adopt a resolution authorizing the purchase of basic life insurance, accidental death and dismemberment benefit, supplemental life insurance and supplemental death and dismemberment benefit, dependent life insurance and long-term disability insurance for City employees through Hartford Life and Accident Insurance Company beginning January 1, 2020. 2. Receive and file renewal rates for employee basic life, supplemental life, dependent life insurance, long-term disability, and accidental and dismemberment benefits, and supplemental accidental death and dismemberment for the calendar year 2020. REPORTS 65A. APPROVE THE BUDGET CALENDAR FOR FISCAL YEAR 2020-2021 {STRATEGIC PLAN NO. 4, 1} – Finance and Management Services Agency RECOMMENDED ACTION: Approve the Budget Calendar for Fiscal Year 2020- 2021. PUBLIC HEARINGS 75A. PUBLIC HEARING - VACATE AN 11’ BY 184’ PORTION OF BRISTOL STREET AT 815 NORTH BRISTOL STREET (2,024 SQUARE FEET) - ABANDONMENT NO. 18-05 {STRATEGIC PLAN NO. 3, 2} – Public Works Agency Legal Notice published in the Orange County Reporter on December 6 and 13, 2019. RECOMMENDED ACTION: 1. Adopt a resolution vacating a portion of Bristol Street at 815 N Bristol Street. 2. In the event the resolution is adopted, authorize the City Manager to convey the City’s fee interest in the excess right-of-way to In-N-Out Burgers, a California Corporation, in the amount of $2,500. 75B. PUBLIC HEARING ON ISSUANCE OF TAX-EXEMPT BONDS FOR THE BENEFIT OF LEGACY SQUARE APARTMENTS AND RESOLUTION APPROVING THE ISSUANCE OF BONDS ($40,000,000) {STRATEGIC PLAN NO. 5, 3} - Community Development Agency Legal Notice published in the Orange County Reporter on December 4, 2019. CITY COUNCIL AGENDA 17 DECEMBER 17, 2019 APPLICANT REQUESTS: 1. Conduct a Tax Equity and Fiscal Responsibility Act Hearing in consideration of the issuance of tax exempt bond financing by the California Statewide Communities Development Authority on behalf of Legacy Square, L.P. (the “Borrower”), for the benefit of Legacy Square Apartments (the “Project”) to finance the acquisition, construction, and improvement of the Project, a 93-unit multifamily rental housing project located at 609 N. Spurgeon Street., Santa Ana, California. 2. Adopt a resolution approving the issuance of revenue bonds by the California Statewide Communities Development Authority in an amount not to exceed $40,000,000 for the purpose of financing the acquisition, construction, improvement and equipping of Legacy Square Apartments, a 93-unit multifamily rental housing project. 75C. PUBLIC HEARING - AMEND SECTIONS 34-56, 34-126, AND 34-127 OF CHAPTER 34 (SUBDIVISIONS) OF THE SANTA ANA MUNICIPAL CODE TO ALLOW NON- RESIDENTIAL SMALL LOT SUBDIVISIONS AND TO STREAMLINE THE TENTATIVE MAP REVIEW PROCESS {STRATEGIC PLAN NO. 3, 2} – Planning and Building Agency Legal Notice published in the Orange County Reporter on December 6, 2019. RECOMMENDED ACTION: Place ordinance on first reading and authorize publication of title. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SANTA ANA MUNICIPAL CODE SECTIONS 34-56 (POSTAGE STAMP SUBDIVISIONS), 34-126 (APPROVAL OF TENTATIVE PARCEL MAPS BY THE ZONING ADMINISTRATOR) AND 34-127 (APPROVAL OF OTHER TENTATIVE MAPS BY PLANNING COMMISSION) TO STREAMLINE THE REVIEW PROCESS FOR TENTATIVE MAPS 75D. PUBLIC HEARING – ZONING ORDINANCE AMENDMENT NO. 2019-01 TO AMEND CHAPTER 41 (ZONING) TO ADD A DEFINITION FOR “SCHOOLS” AND TO ALLOW SCHOOLS AS A PERMITTED USE IN THE SPECIFIC DEVELOPMENT NO. 82 ZONING DISTRICT AT 2601- 2617 WEST FIFTH STREET {STRATEGIC PLAN NO. 3, 2} – Planning and Building Agency Planning Commission approved recommended action on February 11, 2019 by a vote of 5- 0 (Alderete and Verino absent). Legal Notice published in the Orange County Reporter on December 6, 2019 and notices mailed out on said date. CITY COUNCIL AGENDA 18 DECEMBER 17, 2019 RECOMMENDED ACTION: Place ordinance on first reading and authorize publication of title. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING SPECIFIC DEVELOPMENT NO. 82 (SD-82) ZONING DISTRICT TO ALLOW SCHOOLS AS A PERMITTED USE, AMEND THE SANTA ANA MUNICIPAL CODE TO ADD A DEFINITION OF SCHOOLS AND TO ADOPT A SET OF OPERATIONAL STANDARDS FOR SCHOOLS JOINT SESSION OF THE CITY COUNCIL AND THE HOUSING AUTHORITY 80A. JOINT SESSION - RECEIVE AND FILE HOUSING SUCCESSOR ANNUAL REPORT FOR FY 2018-19 – LOW AND MODERATE INCOME HOUSING ASSET FUND {STRATEGIC PLAN NO. 5, 1} – Community Development Agency RECOMMENDED ACTIONS: Receive and file. HOUSING AUTHORITY MEETING (Blue Agenda) COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A. CITY MANAGER’S COMMENTS 90B. CITY COUNCILMEMBER COMMENTS 1. AB1234 DISCLOSURE – If the City paid for travel or other expenses this is the time for members of the Council to provide a brief oral report on attendance of any regional board or commission meeting or any conference, meeting or event attended. 2. ORAL REPORTS FROM STANDING OR AD-HOC CITY COUNCIL COMMITTEES ADJOURNMENT - The next regular meeting scheduled on January 7, 2020 has been canceled. The next meeting of the City Council will be held on Tuesday, January 21, 2020 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. CITY COUNCIL AGENDA 19 DECEMBER 17, 2019