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HomeMy WebLinkAboutSTATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY (2)u•��wc��1zed It-ekvl c, � State of California — Office of Traffic Safety GRANT AGREEMENT Return ORIGINAL executed copy to COTC, M 30 T or,- I'ANCE NOT RED - ,ED WORK nIAY FD CLEPRO` V1-.IL A-2019-208 GRANT NUMBER PS20034 1. GRANT TITLE Pedestrian and Bicycle Safety Program 2. NAME OF AGENCY 3. Grant Period Santa Ana From: 10/01/2019 4. AGENCY UNIT TO ADMINISTER GRANT Santa Ana Public Works Agency To: 09/30/2020 5. GRANT DESCRIPTION Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving pedestrians and bicyclists. The funded strategies may include classroom education, bicycle rodeos, community events, presentations, and workshops. These countermeasures should be conducted in communities with high numbers of pedestrian and/or bicycle related collisions including underserved communities, older adults, and school -aged children. Coordinated efforts such as Safe Routes to School initiatives, Vision Zero campaigns, and working with community based organizations are highly encouraged to prevent fatalities and injuries of vulnerable non -motorized road users. 6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $100,000.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: • Schedule A— Problem Statement, Goals and Objectives and Method of Procedure • Schedule B — Detailed Budget Estimate and Sub -Budget Estimate (if applicable) • Schedule B-1 — Budget Narrative and Sub -Budget Narrative (if applicable) • Exhibit A— Certifications and Assurances • Exhibit B* — OTS Grant Program Manual *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. 8. Approval Signatures A. GRANTDIRECTOR B. AUTHORIZING OFFICIAL OF AGENCY NAME: Zed Kekula PHONE: (714) 647-5606 NAME: Kristine Ridge PHONE: (714) 647-5200 TITLE: Senior Civil Engineer FAX: (714) 647-5616 TITLE: City Manager FAX: ADDRESS: 20 Civic Center Plaza ADDRESS: 20 Civic Center Plaza Santa Ana, CA 92702 Santa Ana, CA 92702 EMAIL: zkeekula@smta-ana.org EMAIL: ?n9,,�-- S I ,kridge@santa-ma.org —61- Vw- � . N V _ 12 - Z 2c1c\ (Signature) (Date) (Signature) (Date) C. FISCAL OR ACCOUNTING OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME: Kathryn Downs PHONE: (714) 647-5420 NAME: Randy Weissman PHONE: (916) 509-3030 TITLE: Executive Director of FAX: (714) 647-6956 TITLE: Acting Director FAX: (916) 509-3055 Finance & Management Services ADDRESS: 20 Civic Center Plaza M-17 ADDRESS: 2208 Kausen Drive Suite 300 Santa Ana, CA 92702 Elk Grove, CA 95758 EMAIL: kdowns@santa-ana.org EMAIL: randy.weissman@ots.ca.gov �lw-40 )Z s -11 (Signature) (Date) (Si nature) (Date) E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. DUNS INFORMATION NAME: CarolynVu DUNS #: 083153247 ADDRESS: 2208 Kausen Drive, Suite 300 REGISTERED ADDRESS: 20 Civic Center Plaza Santa Ana, Elk Grove, CA 95758 CA 92701-4058 CITY:City of Santa Ana Z7P+4:92701-4058 ATTEST: 8/21/2 7 19 Page 1 of 17 �Z CLERK OF THE COUNCIL 8/21/2019 10:44:53 AM Page 2 of 17 10. PROJECTED EXPENDITURES PROJECTED FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE EXPENDITURES 402PS-20 20.600 0521-0890-101 2019 2019 BA/19 $100,000.00 AGREEMENT $100,000.00 TOTAL AMOUNT ENCUMBERED BY THIS DOCUMENT $100,000.00 I CERTIFY upon own personal knowledge that the budgeted funds for the current budgetyear are available for the period and purpose of the PRIOR AMOUNT ENCUMBERED FOR THIS expenditure stated above. AGREEMENT $ 0.00 OTS ACCOUNTING OFFICER'S SIGNATURE DATE TOTAL AMOUNT ENCUMBERED TO DATE SIGNED le $100,000.00 Approved as to Form Attest maeol-mv-0- mo ,..,, Daisy -Clerk of the Council_.% 8/21/2019 10:44:53 AM Page 3 of 17 State of California — Office of Traffic Safety GRANT AGREEMENT Schedule A GRANT NUMBER PS20034 1. PROBLEM STATEMENT With a population of just under 330,000; the City of Santa Ana is one of the fourteen highest population cities in the State (Group A). The City is approximately 27.1 square miles. Santa Ana has a large volume of motor vehicle traffic, with the arterials carrying 30,000 to 40,000 vehicles per day. There are also four freeways that converge within the city and a total of 450 miles of streets. Relative income and vehicle ownership levels within the City are significantly lower than statewide averages. The City population's median age is the youngest of the seven largest cities in Orange County and the residential density is one of the highest in the State. Transit ridership in Santa Ana is the highest in the County with several of the busiest OCTA bus lines serving the City. As a result of climate and demographics, bicycle dependent population is relatively high when compared to other communities in the County or the State. Also, a significant portion of the adult bicyclists may not speak English or understand the rules of the road. In 2015 the City of Santa Ana ranked 2/15 for bicycle involved collisions and 8/15 in bicycle collisions (under 15). In addition, collisions involving bicyclist riding at night increased from 35 in 2015 to 43 in 2016. Finally, bicycle involved collisions remained steady with 172 in 2015 and 176 in 2016. 2. PERFORMANCE MEASURES A. Goals: 1. Reduce the number of persons killed in traffic collisions. 2. Reduce the number of persons injured in traffic collisions. 3. Reduce the number of pedestrians killed in traffic collisions. 4. Reduce the number of pedestrians injured in traffic collisions. 5. Reduce the number of pedestrians killed under age 15 in traffic collisions. 6. Reduce the number of pedestrians injured under age 15 in traffic collisions. 7. Reduce the number of pedestrians killed over age 65 in traffic collisions. S. Reduce the number of pedestrians injured over age 65 in traffic collisions. 9. Reduce the number of bicyclists killed in traffic collisions. 10. Reduce the number of bicyclists injured in traffic collisions. 11. Reduce the number of bicyclists under age 15 killed in traffic collisions. 12. Reduce the number of bicyclists under age 15 injured in traffic collisions. 13. Increase bicycle helmet usage. B. Objectives: Target Number 1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off 1 press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio n ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. 2. Participate in traffic safety fairs and/or community events with an effort to reach 2 individuals. 3. Work closely with community -based organizations at both the neighborhood and 2 community level with an effort to reach individuals. 4. Participate in the following campaigns, National Walk to School Day, National Bicycle 3 Safety Month and California's Pedestrian Safety Month. 5. Conduct pedestrian and/or bicycle safety presentations at community groups with an effort 4 to reach individuals. 6. Conduct pedestrian and/or bicycle safety classroom presentations with an effort to reach 3 students. 7. Conduct pedestrian and/or bicycle safety courses with an effort to reach community 3 members. 8. Distribute pedestrian safety equipment to children that may include reflective armbands 1 and/or zipper pulls. 9. Distribute bicycle headlights and tail lights during bicycle safety community events or 1 bicycle safety courses. 8/21/2019 10:44:53 AM Page 4 of 17 10. Develop bicycle and pedestrian safety educational materials to be distributed during 1 classroom presentations, workshops, and community events. 11. Participate in Safe Routes to School coalition meetings. 4 12. Conduct pedestrian Walking Field Trips with an effort to reach adults and senior citizens. 1 13. Conduct community outreach events with an effort to reach adults and senior citizens. 2 14. Conduct pre and post -grant bicycle helmet usage surveys during the months of October 2 (start of the grant) and September (end of the grant). A pre -survey will be required to determine the base year helmet use rate and a post -survey will be required to determine the operational rate. 15. Conduct bicycle rodeos with an effort to reach individuals. 2 16. Distribute and properly fit bicycle helmets at bicycle rodeos, workshops, and community 602 events. 17. Conduct bicycle helmet inspections and make necessary adjustments at schools and 1 community events. 18. Conduct community bicycle rides promoting safe bicycling in the community with an 4 effort to reach bicyclists. 19. Hold quarterly meetings with countywide pedestrian and/or bicycle safety stakeholders to 4 collaborate on events, share best practices, and leverage resources. 20. Collaborate with law enforcement agencies to increase knowledge and awareness of 1 pedestrian and bicycle safety. 21. Conduct community action planning sessions with an effort to identify community 2 concerns and needs. 22. Conduct community stakeholder meetings to identify community experiences, needs, and 2 concerns 23. Conduct a community demonstration project of safe bicycle and pedestrian infrastructure 1 with an effort to reach individuals. 24. Host community Open House with an effort to reach youth, adults, and senior citizens. 1 3. METHOD OF PROCEDURE A. Phase 1— Program Preparation (1" Quarter of Grant Year) • Develop operational plans to implement the "best practice" strategies outlined in the objectives section. • All training needed to implement the program should be conducted this quarter. • All grant related purchases needed to implement the program should be made this quarter. Media Requirements • Issue a press release announcing the kick-off of the grant by November 15, but no earlier than October 1. If unable to meet the November 15 date, communicate reasons to your OTS Coordinator. The kick-off press releases and any related media advisories, alerts, and materials must be emailed for approval to the OTS Public Information Officer at pio(&,ots.ca.gov, and copied to your OTS Coordinator, 14 days prior to the issuance date of the release. B. Phase 2 — Program Operations (Throughout Grant Year) • Task 1: Pedestrian and Bicycle Safety Education Workshops and Classes to help support increased knowledge and understanding of safety. • Host four (4) bilingual English/Spanish presentations and four (4) bilingual English/Spanish interactive workshops to provide education to community members on safety for pedestrians and bicyclists. • Conduct three (3) Bicycling Basics Classes in the City of Santa Ana. At least one (1) of these classes will be taught in Spanish. • Conduct four (3) Wrench and Ride programs in the City of Santa Ana. At classes will be taught in English or Spanish, with Vietnamese as needed • Task 2: Active Transportation Champions Cohort: Plan and deliver meetings, trainings, and a community open house to cultivate a cohort of 10-20 residents who will identify and develop pedestrian and bicycle safety education, encouragement, and engagement activities to strengthen and advance the City's existing pedestrian and bicycle safety infrastructure improvements and non -infrastructure strategies. 8/21/2019 10:44:53 AM Page 5 of 17 • Conduct two (2) workshops on quantitative and/or qualitative data collection and collision data analysis • Organize one (1) community -led walking and biking assessment or collection of pedestrian/bicycle counts • Conduct two (2) action planning sessions • Host one (1) community open house • Conduct two (2) engagement meetings Task 3: Provide community encouragement activities to support increased use of walking and biking in the City of Santa Ana. • Conduct two (1) education and encouragement events in the City of Santa Ana, based on recommendations from the "Active Transportation Cohort." • Conduct four (4) family cycling education classes in the City of Santa Ana. At least two (2) of these classes will be available in Spanish. • Conduct five (2) iLuces Vivas! Events to help encourage and provide education for walking and riding safely at night. • Conduct two (2) Pedestrian and Bicycle Traffic Safety Fairs Media Requirements • Send all grant -related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (PIO) at pio .ots.ca.gov, with a copy to your OTS Coordinator. The following requirements are for grant -related activities and are different from those regarding any grant kick-off release or announcement. • If an OTS-supplied, template -based press release is used, there is no need for pre -approval, however, the OTS PIO and Coordinator should be copied when at the same time as the release is distributed to the press. • If an OTS-supplied template is not used, or is substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead-time would be 10 days prior to the release distribution date, but should be no less than 5 working days prior to the release distribution date. • Press releases reporting the immediate and time -valued results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS PIO and Coordinator when the release is distributed to the press. • Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre -publicity, but are encouraged to offer embargoed media coverage and to report the results. • Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Email the OTS PIO at pionn,ots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant -related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event. • Submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS PIO at pio 0wots.ca.gov and copy your OTS Coordinator for approval 14 days prior to the production or duplication. • Space permitting, include the OTS logo, on grant -funded print materials; consult your OTS Coordinator for specifics and format -appropriate logos. • Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for consultation when deviation from any of the above requirements might be contemplated. C. Phase 3 — Data Collection & Reporting (Throughout Grant Year) • Invoice Claims (due January 30, April 30, July 30, and October 30) • Quarterly Performance Reports (due January 30, April 30, July 30, and October 30) • Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant -funded items, and significant media activities. Include status of grant -funded personnel, status of contracts, challenges, or special accomplishments. • Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities. 8/21/2019 10:44:53 AM Page 6 of 17 • Collect, analyze and report statistical data relating to the grant goals and objectives. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. 5. ADMINISTRATIVE SUPPORT This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion. 8/21/2019 10:44:53 AM Page 7 of 17 State of California — Office of Traffic Safety GRANT AGREEMENT Schedule B GRANT NUMBER PS20034 FUND NUMBER CATALOG NUMBER FUND DESCRIPTION TOTAL AMOUNT (CFDA 402PS-20 20.600 State and Community Highway $100,000.00 Safety COST CATEGORY CFDA TOTAL COST TO GRANT A. PERSONNEL COSTS Positions and Salaries Full -Time $0.00 Overtime $0.00 Part -Time $0.00 Category Sub -Total $0.00 B. TRAVEL EXPENSES $0.00 $0.00 Category Sub -Total $0.00 C. CONTRACTUAL SERVICES Pedestrian and Bicycle Education- $100,000 20.600 $0.00 Task la: Pedestrian and Bicycle Safety Workshops 20.600 $19,000.00 Task lb: Bici Basics 20.600 $12,300.00 Task lc: Wrench and Ride Pro am 20.600 $13,800.00 Task 2b: Data Analysis Workshops 20.600 $3,600.00 Task 2c: Walking and Biking Assessment 20.600 $2,000.00 Task 2d: Action Planning Sessions 20.600 $3,200.00 Task 2e: Community Open House 20.600 $2,100.00 Task 2f: Stakeholder Engagement Meetings 20.600 $3,400.00 Task 3a: Education and Encouragement Event 20.600 $11,000.00 Task 3b: Family Cycling Education Classes 20.600 $12,000.00 Task 3c:•Luces Vivas!Events 20.600 $4,600.00 Task 3d: Traffic Safety Fairs 20.600 $4,800.00 Bicycle Helmets 20.600 $6,020.00 Bicycle Safety Equipment 20.600 $2,180.00 Category Sub -Total $100,000.00 D. EQUIPMENT $0.00 Category Sub -Total $0.00 E. OTHER DIRECT COSTS $0.00 Category Sub -Total $0.00 F. INDIRECT COSTS $0.00 Category Sub -Total $0.00 8/21/2019 10:44:53 AM Page 8 of 17 GRAN r TO rAL $100,000.00 8/21/2019 10:44:53 AM Page 9 of 17 State of California — Office of Traffic Safety GRANT AGREEMENT Schedule B-I GRANT NUMBER PS20034 BUDGET NARRATIVE PERSONNEL COSTS QUANTITY TRAVEL EXPENSES CONTRACTUAL SERVICES Pedestrian and Bicycle Education- $100,000 -Consultant to conduct pedestrian and bicycle events and 0 presentations customized for a targeted population. Task la: Pedestrian and Bicycle Safety Workshops - Presentations and interactive workshops that will 4 educate residents on bicycle and pedestrian safety strategies, including nationally recognized best practices and emerging successes from localities across California. 4 Workshops x $4,750 ea= $19,000 Task lb: Bici Basics - Bicycling Basics classes are geared towards new riders to teach basic skills and 3 build confidence in riding a bicycle. All classes will be taught by trained League Cycling Instructors (LCIs). 3 classes x $4,100 ea-- $12,300 Task lc: Wrench and Ride Program - Wrench and Ride is a nine -week program, hosted at The Bicycle Tree, in which participants learn about bicycle anatomy, bike safety, and maintenance. 3 3 Wrench and Ride Programs x $4,600 ea.= $13,800 Task 2b: Data Analysis Workshops - Data workshops provide quantitative and/or qualitative data 2 collection and collision data analysis for walking and biking. These sessions will help build understanding of community members of the needs that exist and safety concerns. 2 workshops x $1,800 ea-- $3,600 Task 2c: Walking and Biking Assessment - Community -led walking and biking assessments will 1 outline potential challenges and opportunities to increase walking and biking. Pedestrian/bicycle counts to support the need for projects may also be included in the assessment. I assessment x $2,000= $2,000 Task 2d: Action Planning Sessions - Action planning sessions allow participants to identify 2 infrastructure and non -infrastructure solutions to address their pedestrian and bicycle safety concerns and plan for the implementation of the project. 2 sessions x $1600 ea= $3,200 Task 2e: Community Open House - Community open house events allow community members to I share/present knowledge and experience gleaned from participation in walking and bicycling safety events. Presentations will be made to fellow residents and city staff. 1 open house x $2,100= $2,100 Task 2f: Stakeholder Engagement Meetings - Stakeholder meetings will engage community members 2 and key city stakeholders responsible for traffic safety improvements where participants will share their active transportation experiences, concerns, and needs. 2 meetings x $1,700 ea= $3,400 Task 3a: Education and Encouragement Event - Pop-up demonstrations of active transportation project 1 or program will demonstrate what a permanent project or improvement could look like in real-time and provide safety education and encouragement of walking and biking. 1 event x $11,000 ea-- $11,000 Task 3b: Family Cycling Education Classes - The class merges the traditional Traffic Skills curriculum 4 developed by the League of American Bicyclists with the basic skills taught to youth in a bike rodeo. Riders will learn the rules of the road for entering traffic at intersections and riding in the street. 4 classes x $3,000 ea= $12,000 Task 3c: iLuces Vivas! Events - iLuces Vivas! is an education and night light distribution program 2 intended to provide education and encouragement for riding bikes and walking in Santa Ana safely at night. 8/21/2019 10:44:53 AM Page 10 of 17 2 events x $2,300 ea-- $4,600 Task 3d: Traffic Safety Fairs - Traffic Safety Fair events teach students how to interact with the 2 roadway and traffic. The class instruction on using the different intersection devices, bicycling in the roadway, bicycle safety inspections, and helmet fit. The course uses a combination of simulation and hands-on training to teach the student how to make safe decisions while walking or riding within the roadway. 2 Safety Fairs x $2,400 ea= $4,800 Bicycle Helmets - Helmets to be distributed during bicycle rodeos and other bicycle safety related 602 events. Bicycle Safety Equipment - Safety equipment such as bicycle headlights/taillights, reflectors, and 1 reflective arm and leg bands to be distributed during bicycle rodeos and other bicycle safety related events. Additional items may purchased upon OTS approval. EQUIPMENT OTHER DIRECT COSTS INDIRECT COSTS STATEMENTS/DISCLAIMERS There will be no program income generated from this grant. 8/21/2019 10:44:53 AM Page 11 of 17 State of California — Office of Traffic Safety GRANT AGREEMENT Exhibit A GRANT NUMBER PS20034 CERTIFICATIONS AND ASSURANCES HIGHWAY SAFETY GRANTS (23 U.S.C. CHAPTER 4 AND SEC. 1906, PUB. L. 109-59, AS AMENDED) Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency officials to civil or criminal penalties and/or place the State in a high -risk grantee status in accordance with 49 CFR §18.12. The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following: • 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended • 49 CFR Part 18—Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments • 23 CFR Part 1300—Uniform Procedures for State Highway Safety Grant Programs NONDISCRIMINATION (applies to subrecipients as well as States) The State highway safety agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 star. 252), (prohibits discrimination on the basis of race, color, national origin) and 49 CFR part 21; • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); • Federal -Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title D{ of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age); • The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally -funded or not); • Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38; 8/21/2019 10:44:53 AM Page 12 of 17 • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low - Income Populations (prevents discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); and • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to programs (70 FR 74087-74100). The State highway safety agency — Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color, national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the program is Federally -assisted; • Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors, subcontractors, and consultants receiving Federal financial assistance under this program will comply with all requirements of the Non -Discrimination Authorities identified in this Assurance; • Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts, documents, information, facilities, and staff, and to cooperate and comply with any program or compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority; • Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising under these Non -Discrimination Authorities and this Assurance; • Agrees to insert in all contracts and funding agreements with other State or private entities the following clause: "During the performance of this contract/funding agreement, the contractor/funding recipient agrees — a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time; b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non- discrimination law or regulation, as set forth in appendix B of 49 CFR part 21 and herein; c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office, US DOT or NHTSA; d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding agreement, the State highway safety agency will have the right to impose such con tract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and e. To insert this clause, including paragraphs (a) through (e), in every subcontract and sub agreement and in every solicitation for a subcontract or sub -agreement, that receives Federal funds under this program. 8/21/2019 10:44:53 AM Page 13 of 17 POLITICAL ACTIVITY (HATCH ACT) (applies to subrecipients as well as States) The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING (applies to subrecipients as well as States) Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, 'Disclosure Form to Report Lobbying," in accordance with its instructions; 3. The undersigned shall require that the language of this certification be included in the award documents for all sub -award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. RESTRICTION ON STATE LOBBYING (applies to subrecipients as well as States) None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies to subrecipients as well as States) Instructions for Primary Tier Participant Certification (States) 1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 8/21/2019 10:44:53 AM Page 14 of 17 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment. 4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (httns://www.saui..=ov/). 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency may terminate the transaction for cause or default. Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Tier Covered Transactions (1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; 8/21/2019 10:44:53 AM Page 15 of 17 (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. (2) Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal. Instructions for Lower Tier Participant Certification 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion— Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (httos://www.sam.gov/). 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8/21/2019 10:44:53 AM Page 16 of 17 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-- Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. BUY AMERICA ACT (applies to subrecipients as well as States) The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States) The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. LAW ENFORCEMENT AGENCIES All subrecipient law enforcement agencies shall comply with California law regarding profiling. Penal Code section 13519.4, subdivision (e), defines "racial profiling" as the "practice of detaining a suspect based on a broad set of criteria which casts suspicion on an entire class of people without any individualized suspicion of the particular person being stopped." Then, subdivision (f) of that section goes on to provide, "A law enforcement officer shall not engage in racial profiling." Page 17 of 17 8/21/2019 10:44:53 AM REQUEST FOR APPROPRIATION ADJUSTMENT - os P��y Appropriation Adjustment NO: gyp Dater Noremher 10. ?Olq Council Action Date Department: Public Norks Approved: Yes No TYPE OF ADJUSTMENT I Clerkv the count' Transfer of Funds (No Council Action Required) EDTransfer of Funds (Council Action Required) OTS-Biccle Safety PWA emm: OTS-P1YA Traffic Safely Grants T. Amount Accoun[in Unil- Account# - Description Amount Arwoamin Unit-Account#-Descri tion 50,000 I6517002 R001 P.��rul Grani.mdir�n IW,000 16517611 69011 anpr OIAIa`Io llldg 20,900 165176I 1 6W 11 Itsmvc Amirondainn = law Jen - Total 100.000 Total 100000 JUSTIFICATION FOR REQUEST: I Reuoplize OBice of'I raffic Safety Pedestrian and Bicycle Safely -root funds in the amount ofS1 W.OW I'm Pedestrian and Bicycle Safety 1 ""ram in 2.ftnrl shi r with Smlla Ana Active Streets and C.' untia Walks. (RFCA 11'19FI97 Head �yN�V<AIV Accounting w / APPROVED: Date Dat Crty onager PREPARATION: and a conVol number vrill be assigned. Upon approval Submit original wim department head signature to Finance/Accounting M-17, from the Assistant Director of Finance and the City Manager, a photocopy of the signed odginal v,11 be forwarded to the department.