HomeMy WebLinkAbout23A - AMEND CONTRACT WITH G.J GENTRY FOR SEWER IMPROVEMENTSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 21, 2020
TITLE:
AMEND THE CONSTRUCTION CONTRACT
WITH G.J. GENTRY GENERAL
ENGINEERING, INC., BY $150,000, FOR A
NEW CONTRACT DELIVERY TOTAL OF
$1,779,500 TO CONSTRUCT THE CITYWIDE
SEWER MAIN IMPROVEMENTS PROJECT
(PROJECT NO. 17-6437)
{STRATEGIC PLAN NOS. 6, 1B & 1C}
:LERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
/s/Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Approve an increase of $150,000 to the G.J. Gentry General Engineering, Inc. construction
contract to cover costs related to unforeseen conditions encountered during construction.
DISCUSSION
On August 20, 2019, the City Council awarded a contract to G.J. Gentry General Engineering, Inc.
in the amount of $1,269,090 for construction of the city-wide Sewer Main Improvements Project
(Exhibit 1). The City Council also authorized a total estimated project delivery cost of $1,629,500,
which included the contract base amount, administration, inspection, testing and $170,046
contingency. This project was included in the City's Council -approved Fiscal Year 2016-17 Capital
Improvement Program and is currently under construction.
During the replacement of the sewer main and laterals on Pomona Street, the contractor
encountered elevation conflicts at nineteen properties, which required the sewer lateral to be
placed further back into the private properties. The additional work was not part of the original
scope, but was necessary to complete this phase of the project. These unforeseen issues have
depleted the construction contingency. Staff is requesting an additional $150,000 to ensure the
project is completed without interruption (Exhibit 2).
The table below summarizes the originally authorized expenditures, the requested additional
funding, and the new total funding:
EXPENDITURE CATEGORY
ORIGINAL
AMOUNT
ADDED
AMOUNT
NEW TOTAL
Construction Contract
$1,269,090
$150,000
$1,419,090
Construction Administration
$89,900
$89,900
and Testing
$100,464
$100,464
-Inspection
Contingencies
$170,046
$170,046
TOTAL:
$1,629,500
$150,000
$1,779,500
23A-1
Amend the Construction Contract with G.J. Gentry General Engineering, Inc., for the
Citywide Sewer Main Improvements Project
January 21, 2020
Page 2
As shown in the table above, requested funding is to cover construction costs only. Construction
administration and testing/inspection costs are not increasing.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy B (equitably maintain existing streets and associated assets in a state of good
repair so they are clean, safe, and aesthetically pleasing for all users); Strategy C (invest resources
and technology to extend the service life of existing infrastructure to protect the City's investment
and support a high quality of life standard).
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended action is exempt
from further review. Categorical Exemption Environmental Review No. ER-2018-30 was filed for
the project.
FISCAL IMPACT
As indicated in the Cost Analysis (Exhibit 2), the revised construction delivery cost estimate for the
project is $1,779,500. The added funding will be provided from the Sanitary Sewer Capital fund.
The following table summarizes the funds budgeted for expenditure to deliver construction of this
project:
Accounting Unit—
Accounting Unit -
Fiscal Year
Account No.
Fund Description
Account No.
Amount
Project No.
Description
PREVIOUSLY APPROVED PROJECT FUNDING
FY 19-20
05417647-66220
Sanitary Sewer
Capital Recovery
Aug. — June
(Proj. 17-6437)
Capital
Charges, Improvement
$1,629,500
Other Than Building
TOTAL PREVIOUS PROJECT FUNDING:
$1,629,500
Accounting Unit—
Accounting Unit -
Fiscal Year
Account No.
Fund Description
Account No.
Amount
(Project No.)
Description
RECOMMENDED ACTION
FY 19-20
05417647-66220
Sanitary Sewer
Capital Recovery
Nov. — June
(Proj. 17-6437)
Capital
Charges, Improvements
$150,000
Other Than Building
NEW TOTAL FUNDING:
$1,779,500
23A-2
Amend the Construction Contract with G.J. Gentry General Engineering, Inc., for the
Citywide Sewer Main Improvements Project
January 21, 2020
Page 3
Nabil Saba, PE
Interim Executive Director
Public Works Agency
NS/TC/MO/AF
Exhibits: 1. Location Map
2. Cost Analysis
APPROVED AS TO FUNDS & ACCOUNTS:
Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
23A-3
Exhibit 1
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23A-4
COST ANALYSIS
CONSTRUCTION OF THE PROJECT NO. 17-6437: CITYWIDE SEWER MAIN
IMPROVEMENTS
Construction Contract
$
1,269,089.84
Contract Administration
$
89,900.00
Inspection and Testing
$
100,464.16
Contingencies
$
170,046.00
Additional Contingencies (This Action)
$
150,000.00
TOTAL ESTIMATED CONSTRUCTION COSTS
$
1,779,500.00
EXHIBIT 2
23A-5