HomeMy WebLinkAbout22C - COMMUNICATIONS SYSTEM EQUIPMENTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 21, 2020
TITLE:
AWARD A CONTRACT IN THE AMOUNT OF
$240,000 TO MOTOROLA SOLUTIONS, INC.
FOR MOTOROLA 800 MHZ
COMMUNICATIONS SYSTEM EQUIPMENT
(SPECIFICATION NO. 19-128)
{STRATEGIC PLAN NO. 1, 51
/s/Kristine Ri
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1"Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
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RECOMMENDED ACTION
Award a blanket order contract to Motorola Solutions, Inc, for Motorola 800 MHz communications
system equipment for a three-year period expiring January 20, 2022, in an amount not to exceed
$240,000, subject to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Santa Ana Police Department utilizes hand-held portable and mobile radios to communicate
with other field personnel, the Santa Ana Police Department (SAPD) Dispatch Center, and Orange
County agencies via the Orange County Communications System (county -wide dispatch center).
The 800 MHz Communications system has been in place since 1995 when County of Orange
completed a competitive bid process and entered into a contract with Motorola Solutions, Inc. to
provide the 800 MHz Countywide Coordinated Communications System (CCCS) integrated radio
communications system, which was designed, built, and installed by Motorola using proprietary
equipment and technology. This system allows all Police, Fire, Public Works, and Marine Safety
agencies in Orange County to share a common radio system, yet provides agencies with their own
dispatch and tactical channels. Radios are utilized for both emergent and non -emergent radio
traffic. Hand-held radios are a critical lifeline for sworn and professional field personnel, for sharing
rapidly changing information pertaining to calls for service and for relaying field personnel safety
messages.
This contract will allow the Police Department to purchase additional radios as police officers
complete training and new vehicles are placed into service over the next three-year period. During
the 2019-20 fiscal year, the Police Department intends to purchase seven mobile radios, two for
Field Operations vehicles, four for MET Team vehicles, and one spare for unanticipated needs.
22C-1
Award Contract for Motorola 800 MHZ Communications System Equipment
January 21, 2020
Page 2
This three-year contract in the amount of $240,000 will cover the period of January 21, 2019
through January 20, 2022.
Santa Ana Municipal Code Section 2-807 requires that contracts for City purchases be awarded
on the basis of obtaining maximum quality at minimum costs after a competitive process, but allows
for awards of purchases exempt from a bid process whenever it shall appear that there is only one
reasonable available source. The County established Agreement No. MA-060-15011560 with
Motorola Solutions, Inc. for 800 MHz CCS under their Sole Source Procurement Policy, providing
access to the existing radio communication system throughout Orange County to participating
public safety and public service organizations throughout the County. Motorola Solutions, Inc., the
manufacturer, extends discounted pricing under the County's agreement to all public agencies in
Orange County utilizing the 800 MHz Countywide Coordinated Communications System.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #1 — Community Safety,
Objective #5 (provide high quality Police and Fire/Emergency Medical Services response within
the City of Santa Ana).
FISCAL IMPACT
Funding for the first year of this contract is available in the FY 2019-20 accounts listed below.
Funding for FY 20-21 and FY 21-22 of the contact will be allocated during future budget years as
follows:
Fiscal
Account Unit —
Fund
Accounting Unit,
Amount
Year
Account #
Description
Account Description
2019-20
16614450 63001
US DOJ Asset
US DOJ Asset
$45,714
Forfeiture Fund
Forfeiture,
Miscellaneous
Operating Expense
2019-20
01114420 63001
General Fund
PD Field Operations
$22,857
2019-20
01114450 63001
General Fund
PD Central Distribution
$11,429
Center
2020-21
01114450 63001
General Fund
PD Central Distribution
$80,000
Center
2021-22
01114450 63001
General Fund
PD Central Distribution
$80,000
Center
Total
$240,000
22Ci-2
Award Contract for Motorola 800 MHZ Communications System Equipment
January 21, 2020
Page 3
David Valentin
Chief of Police
Santa Ana Police Department
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Downs, CPA
Executive Director
Finance and Management
Services Agency
22C-3