HomeMy WebLinkAbout22E - AMEND PO WITH LA TRUCK CENTERSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 21, 2020
TITLE:
AMEND PURCHASE ORDER WITH
LOS ANGELES TRUCK CENTERS, LLC,
FOR TWO COMPRESSED NATURAL GAS
DUMP TRUCKS IN THE AMOUNT OF
$458,827
(SPEC. NO. 18-070)
{STRATEGIC PLAN NO. 6,21
/s/Kristine Ridge
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2i1 Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Amend the contract with Los Angeles Truck Centers, LLC, for the procurement of two additional
compressed natural gas dump trucks in the amount of $448,827, plus a contingency of $10,000,
for a total amount not to exceed $458,827, subject to non -substantive changes approved by the
City Manager and City Attorney.
DISCUSSION
The Public Works Agency, Fleet Services Division (Fleet Division) is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Public
Works Agency, Maintenance Services Division is in need of two new dump trucks (vehicles) to
replace the existing aging fleet of work trucks. The vehicles are utilized daily to move heavy
equipment, tree trunks, debris and rubbish removal. The vehicles have also been crucial in
responding to homeless related request for services to locations with challenging terrain, including
the Santiago Creek and railroads. In addition, the vehicles are vital when deployed as part of the
City's emergency response to storms, heavy winds, and/or related flooding. Due to their heavy
use and age, the trucks on hand are now unreliable, constantly breaking down, and require costly
repairs.
The existing vehicles are 2002 models and have reached the end of their useful lifecycle. The
vehicles exceed the City's Fleet Services Division's recommended Equipment Lifecycle
Guidelines, earning a "terrible" rating, based on industry standards from the Municipal Equipment
Maintenance Association, the National Association of Fleet Administrators, and the American
Public Works Association. Furthermore, the equipment will not comply with the State of California
Air Resources Board Portable Equipment Registration Program in 2021. The new equipment will
be fueled with compressed natural gas (CNG), which not only meets State requirements, but will
also reduce greenhouse gas emissions and lower fuel consumption, resulting in reduced costs and
better air quality.
22E-1
Contract Amendment for two Compressed Natural Gas Dump Trucks
January 21, 2020
Page 2
On November 20, 2018, the City Council awarded a purchase order to Los Angeles Truck Centers,
LLC, for the purchase of two compressed natural gas dump trucks. Four Santa Ana vendors were
notified in the original Invitation for Bid and 12 vendors downloaded the bid packet. Ultimately, the
City only received one bid. Los Angeles Truck Centers, LLC, has agreed to honor the same pricing
for two additional compressed natural gas dump trucks with the same specifications. The purchase
price of $448,827 for both trucks represents the best value to the City. To allow for unanticipated
commodity surcharges due to the volatility of the existing metals market, a $10,000 contingency
has been included in the award amount.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $458,827 are available in the FY 2019-20 Public Works Agency
Environment/Sanitation account (No. 06817640-66400) as follows:
Fiscal Year
Accounting Unit-
Fund Description
Accounting Unit,
Amount
Account #
Account Description
Public Works-
FY 2019-20
06817640-66400
Sanitation Fund
Environment/Sanitation,
$458,827
Machinery & Equipment
Total:
$458,227
APPROVED AS TO FUNDS AND ACCOUNTS:
Nabil Saba, PE Kathryn Downs, CPA
Interim Executive Director Executive Director
Public Works Agency Finance and Management Services Agency
N S/TC/GL/S M
22E-2