HomeMy WebLinkAbout22F - APPROVE AMENDMENT FOR OFFICE FURNITUREREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 21, 2020
TITLE:
APPROVE A CONTRACT AMENDMENT
FOR OFFICE FURNITURE, INSTALLATION,
AND RELATED SERVICES FOR NEWHOPE
LIBRARY WITH THE ESTABLISHED CITY
VENDORS TO INCREASE THE
AGGREGATE AMOUNT BY $200,000, TO BE
FUNDED BY THE CANNABIS PUBLIC
BENEFIT FUND
{STRATEGIC PLAN NO. 5,61
/s/Kristine Ri
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑
As Recommended
❑
As Amended
❑
Ordinance on 1" Reading
❑
Ordinance on 2nd Reading
❑
Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
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Authorize the City Manager to execute a contract amendment for office furniture, installation and
related services for Newhope Library with the established City vendors to increase the aggregate
amount by $200,000 to be funded by the Cannabis Public Benefit Fund, subject to non -substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
The Newhope Branch Library is currently undergoing a transformation. As part of the project, the
following improvements are being made:
• Operating hours are increasing from 27 to 48 hours per week, open Monday through
Saturday
• Painting outside of the building; refresh landscaping
• Renovating the youth learning center area
• Repurposing the craft room storage to a useable space for youth and teen activities
• Providing consistent youth programming and events
In order to complete these spaces within the library, new equipment and furniture are needed. As
part of the Newhope Library revitalization project, this furniture purchase will allow the location to
provide additional facilities and programs to the City's youth population.
On December 3, 2019, the City Council awarded contracts to the following vendors for the purchase
of office furniture, installation and related services:
22F-1
Approve a Contract Amendment for Office Furniture for Newhope Library
January 21, 2020
Page 2
Vendor
Location
Culver -Newlin
Corona
GM Business Interiors
Riverside
Interior Office Solutions
Irvine
Pivot Interiors
Costa Mesa
Yamada Enterprises
Huntington Beach
The total aggregate amount between the five selected vendors was for an amount not to exceed
$1,213,740, which includes a 10 percent contingency. Of this amount, $100,000 was allocated to
the Library. The Library has since reviewed its furniture needs with Yamada Enterprises and the
cost for replacement furniture of the Newhope Library is approximately $300,000. Therefore, the
City is requesting to increase the aggregate contract authority by $200,000 for a total amount
allocated to the library of $300,000.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #5 - Community Health,
Livability, Engagement & Sustainability, Objective #6 (focus projects and programs on improving
the health and wellness of all residents).
FISCAL IMPACT
Funds are available for the increase in the following account for the specified fiscal year of the term:
Fiscal
Accounting Unit-
Fund
Accounting Unit,
Amount
Year
Account #
Description
Account Description
FY 19-20
01213020-63001
Cannabis
PRCSA-Youth Services,
$200,000
Fund
Miscellaneous Operating Expenses
Brian Sternberg
Library Services Director
Santa Ana Public Library
Lisa Rudloff
Executive Director
Parks, Recreation, and Community
Services Agency
U1»061=10-1"1101111101 111139901 DL0096111019
Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
22F-2