HomeMy WebLinkAbout25A - AGMT DMS FACILITY SERVICES FOR PARKSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 21, 2020
TITLE
APPROVE AN AGREEMENT WITH DMS
FACILITY SERVICES TO PROVIDE
LANDSCAPE MAINTENANCE SERVICES
AT CITY PARKS AND FACILITIES FOR AN
ANNUAL AMOUNT NOT TO EXCEED
$3,646,500 FOR THE PERIOD FEBRUARY
1, 2020 TO JANUARY 31, 2024 TO BE
FUNDED BY THE GENERAL FUND AND
PARKING METER FUND
{STRATEGIC PLAN NO. 6, 1B}
/s/Kristine Ri
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
❑
As Recommended
❑
As Amended
❑
Ordinance on 111 Reading
❑
Ordinance on 2ntl Reading
❑
Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
1�1��►1�1�1:3q:7
RECOMMENDED ACTION
Authorize the City Manager to execute an agreement with DMS Facility Services to provide
landscape maintenance services at city parks, Police Department PAAL, and other city parking lots
and sites for an annual amount not to exceed $3,646,500, which includes a 10% contingency, for
the period from February 1, 2020 to January 31, 2024 for a total agreement amount of $14,586,000,
to be funded by the General Fund and Parking Meter Fund, subject to non -substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
On October 7, 2019, the Parks, Recreation and Community Services Agency (PRCSA) issued a
Request for Proposal (RFP) for the four landscape maintenance districts, the Santa Ana Zoo at
Prentice Park, and the Civic Center. The City notified 215 companies (26 Santa Ana companies),
31 companies downloaded the documents (four Santa Ana companies), and three companies
submitted proposals (zero Santa Ana companies) to provide landscape maintenance services at city
parks and facilities (Districts 1, 2, 3, 4).
An evaluation committee consisting of three representatives from PRCSA Park Facilities Division
reviewed and rated the proposals. The proposals were evaluated according to the criteria listed in
the RFP, which includes firm/team experience, reference/relevant project experience, listing of
resources, manner for performing services/schedule and fee. The results of the RFP evaluation
were as follows:
25A-1
Agreement with DMS Facility Services to Provide Landscape Maintenance Services at City Parks
and Facilities
January 21, 2020
Page 2
DISTRICTS 1, 2, 3, 4
Rankin
DMS Facility Services
1
Mariposa Landscape, Inc.
2
Landscape West Management Services, Inc.
3
The City proposes to enter into a four-year agreement (Exhibit 1) with DMS Facility Services for
the landscape maintenance of Districts 1, 2, 3, and 4. The PRCSA attempts to have one company
per district, but due to the number of proposals received and pricing, PRCSA recommends that
having the top ranked company perform the services would be in the best interest of the City.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 - Community Facilities & Infrastructure,
Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy B
(equitably maintain existing streets and associated assets in a state of good repair so they are
clean, safe and aesthetically pleasing for all users).
FISCAL IMPACT
The FY 2019-20 budget contains new allocations in alignment with Measure X funding including
increased funding in the PRCSA for improving the scope of contract services for landscaping, trees,
lakes, ball diamonds, and custodial.
The landscape proposals are higher than anticipated. However, the PRCSA, Santa Ana Police
Department (SAPD), and the Finance and Management Services Agency (FMSA) have enough
funding for FY 2019-20 to cover the increased cost for the remainder of the fiscal year. Additional
funding for the PRCSA ($826,000), SAPID ($13,358) and FMSA ($28,800) is required to continue
the landscape maintenance agreement in FY 20-21 and beyond.
Funds are available in the following accounts for the specified fiscal year of the initial term:
Fiscal
Accounting
Fund
Accounting Unit, Account
Amount
Year
Unit -Account #
Description
Description
FY 19-20
01113250-62320
General Fund
PRCSA-Park Facilities,
$1,495,500
Maint. & Repair / Bldng. &
Ground
FY 19-20
01114403-62300
General Fund
Police Dept. -Building & Facility,
$6,000
Contract Services -Professional
FY 19-20
02710131-62300
Parking Fund
Finance -Parking Meter, Contract
$6,250
Services -Professional
FY 19-20
02710133-62300
Parking Fund
Finance -Downtown
$11,625
Enhancements, Contract
Services -Professional
Total FY 19-20
$1,519,375
25A-2
Agreement with DMS Facility Services to Provide Landscape Maintenance Services at City Parks
and Facilities
January 21, 2020
Page 3
Funds will be budgeted and made available in the following accounts for the specified years of the
remaining term:
Fiscal Year
Accounting
Fund
Accounting Unit, Account
Annual Amount
Unit -Account #
Description
Description
FY 20-21 to
01113250-62320
General
PRCSA-Park Facilities,
$3,589,200
22-23
Fund
Maint. & Repair / Bldng. &
Ground
FY 20-21 to
01114403-62300
General
Police Dept. -Building & Facility,
$14,400
22-23
Fund
Contract Services -Professional
FY 20-21 to
02710131-62300
Parking
Finance -Parking Meter,
$15,000
22-23
Fund
Contract Services -Professional
FY 20-21 to
02710133-62300
Parking
Finance -Downtown
$27,900
22-23
Fund
Enhancements, Contract
Services -Professional
Annual Total
$3,646,500
Fiscal Year
Accounting
Fund
Accounting Unit, Account
Amount
Unit -Account
Descriptio
Description
#
n
FY 23-24
01113250-
General
PRCSA-Park Facilities,
$2,093,700
62320
Fund
Maint. & Repair / Bldng. &
Ground
FY 23-24
01114403-
General
Police Dept -Building & Facility,
$8,400
62300
Fund
Contract Services -Professional
FY 23-24
02710131-
Parking
Finance -Parking Meter,
$8,750
62300
Fund
Contract Services -Professional
FY 23-24
02710133-
Parking
Finance -Downtown
$16,275
62300
Fund
Enhancements, Contract
Services -Professional
Total FY 23-24
$2,127,125
The total agreement amount for the four-year term is $14,586,000.
25A-3
Agreement with DMS Facility Services to Provide Landscape Maintenance Services at City Parks
and Facilities
January 21, 2020
Page 4
Lisa Rudloff
Executive Director
Parks, Recreation,
Services Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Downs, CPA
Executive Director
and Community Finance and Management Services Agency
David Valentin
Chief of Police
Santa Ana Police Department
Exhibit: 1. Agreement
25A-4
Exhibit 7
AGREEMENT FOR LANDSCAPE MAINTENANCE SERVICES
FOR CITY OF SANTA ANA PARKS
THIS AGREEMENT is made and entered into this 21st day of January, 2020 by and between
DMS Facility Services, LLC. a California Limited Liability Company ("Contractor"), and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and
laws of the State of California ("City").
RECITALS
A. On October 7, 2019 City issued a Request for Proposal ("RFP") for landscape maintenance
services for City parks (Districts 1-4), the Civic Center, and the Santa Ana Zoo. City also issued
Addendum No.I on October 25, 2019 (both the RFP and Addendum No. 1 are incorporated herein
by reference as though fully set forth below). Contractor submitted a proposal dated November 4,
2019 for landscape maintenance services for City parks (incorporated herein as though fiilly set
forth below). Contractor was selected as the most qualified proposal for landscape maintenance
services for City parks (Districts 1-4).
B. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable
in its field and that any services performed by Contractor under this Agreement will be performed
in compliance with such standards as may reasonably be expected from a professional firm in the
field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terns and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall perform landscape maintenance services for City parks (Districts 1-4) as set forth
in Exhibit A to this Agreement.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services the
rates and charges identified in Exhibit B. The total sum annual amount to be expended
under this Agreement shall not exceed three million five hundred ninety-nine thousand,
three hundred and ten dollars ($3,646,500) during the term of this Agreement. This annual
amount is comprised of (1) the base agreement amount of $3,315,000 and (2) a 10%
contingency of up to $331,500 for services as may be performed by Contractor at the sole
discretion of City. The total Agreement not to exceed amount shall be fourteen million,
five hundred and eighty-six thousand dollars ($14,586,000).
b. Payment by City shall be made within forty-five of days (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work that fails to meet the standards of performance set
forth in the Recitals, which may reasonably be expected by City.
#59444vl 25A-5
Exhibit 7
3. TERM
This Agreement shall commence on February 1, 2020 and terminate on January 31, 2024, unless
terminated earlier in accordance with Section 16, below.
4. PREVAILING WAGES
Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and
1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing
Wage Laws"), which require the payment of prevailing wage rates and the performance of other
requirements on "public works" and "maintenance" projects. Since the services being performed are
part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws,
and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such
Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials,
officers, employees and agents free and harmless from any claim or liability arising out of any failure or
alleged failure to comply with the Prevailing Wage Laws
5. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which Contractor performs the services which are the
subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in
a manner consistent with all applicable standards and regulations governing such services. Contractor shall
pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes
relating to employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse,
or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under
this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that
City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares
under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any
and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents
& Data which were provided to Contractor by the City. City shall not be limited in any way in its use of
the Documents and Data at any time, provided that any such use not within the purposes intended by this
Agreement shall be at City's sole risk.
7. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain and
shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial general
liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection
#5944vI 25A-6
1)
Exhibit 7
against claims arising from bodily and personal injury, including death resulting therefrom
and damage to property, resulting from any act or occurrence arising out of Contractor's
operations in the performance of this Agreement, including, without limitation, acts
involving vehicles. The insurance policy shall not have an exclusion for sexual
molestation. The amounts of insurance shall be not less than the following: single limit
coverage applying to bodily and personal injury, including death resulting therefrom, and
property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) be primary and not contributory
with respect to insurance or self-insurance programs maintained by the City; and (c)
contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single limit
of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor Code,
Contractor, if Contractor has any employees, is required to be insured against liability for
worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Contractor agrees to obtain and maintain
any employer's liability insurance with limits not less than $1,000,000 per accident.
d. If Contractor is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of not
less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Contractor pursuant
to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty
(30) days prior written notice to the City.
(iv) Contractor shall supply City with a fully executed additional insured
endorsement.
f. If Contractor fails or refuses to produce or maintain the insurance required by this section
or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to terminate
this Agreement. Such termination shall not affect Contractor's right to be paid for its time
and materials expended prior to notification of termination. Contractor waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to
approval of insurance by the City.
#5944v1 25A-7
Exhibit 7
8. INDEMNIFICATION
Contractor agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury,
including death, and claims for property damage, which may arise from the negligent operations of the
Contractor or its, subcontractors, agents, employees, or other persons acting on their behalf which relates
to the services described in section 1 of this Agreement; and (2) from any claim that personal injury,
damages, just compensation, restitution, judicial or equitable relief is due by reason of the terns of or
effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for
damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been
suffered, by reason of the events referred to in this Section or by reason of the terns of, or effects, arising
from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City, regarding any
action by a third party challenging the validity of this Agreement, or asserting that personal injury,
damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises
by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions
with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent
Contractor Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the
extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Contractor.
9. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed under this
Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred
under this Agreement and any services, expenditures, and disbursements charged to the City for a
minimum period of three (3) years, or for any longer period required by law, from the date of final payment
to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor
shall allow a representative of the City to examine, audit, and make transcripts or copies of such records
and any other documents created pursuant to this Agreement during regular business hours. Contractor
shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement
for a period of three (3) years from the date of final payment to Contractor under this Agreement.
10. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such information is
reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to exercise the
same degree of care it uses to protect its own information of like importance, but in no event less than
reasonable care. "Confidential Information" shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party by any subsidiary
and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources;
(b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful
possession of the Contractor an obligation of confidentiality; (d) is required to be disclosed by operation
of law; or (e) is independently developed by the Contractor without reference to information disclosed by
the City.
45944vl 25A-8
4
Exhibit 7
11. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct or indirect,
which would conflict in any manner with performance of services specified under this Agreement.
12. BACKGROUND CHECK REQUIREMENTS
Contractor shall not assign any employee, agent, subcontractor or volunteer to provide services
pursuant to this Agreement, if that employee, agent, subcontractor or volunteer is required to register as a
sex offender under California Penal Code Section 290 et seq, has a conviction for any crime of moral
turpitude, has a conviction for a violent felony as defined in California Penal Code Section 667.5(c), or
has a conviction for a serious felony as defined in California Penal Code Section 1192.7(c). Disqualifying
convictions include but are not limited to, violations of California Penal Code Sections 37, 128, 136.1 with
Section 186.22, 187, 190-190.4 and 192(a), 205, 206, 207-209.5, 211, 212, 212.5, 213, 214, 215, 218-219,
220, 236.1(b) or 236.1(c), 243.4, 261, 261.5, 273.5, 262, 264.1, 266, 266e, 266h, 266i, 266j, 267, 269, 272,
273a, 273ab, 273d, 285, 286, 288, 288a, 288.2, 288.3, 288.4, 288.5, 288.7, 289, 290, 311.1, 311.2, 311.3,
311.4, 311.10, 311.11, 314, 347(a), 368, 417(b), 451(a),518 with 186.22, 647.6, 653f(c), 664 and 187,
667.5(c), 18745,18750, or 18755,12022.53, 11418(b)(1) or (b)(2); Business and Professions Code Section
729. Failure to comply with this Section shall be grounds for immediate termination of this Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be
in writing and shall be deemed to be properly given if delivered in person or mailed by first class or
certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided
in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714- 647-6956
With courtesy copies to:
Executive Director
Parks, Recreation, and
Community Services Agency
City of Santa Ana
20 Civic Center Plaza (M-23)
P.O. Box 1988
Santa Ana, California 92702
#5944v1 25A-9
Exhibit 7
And City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
Fax 714-647-6515
To Contractor:
DMS Facility Services, LLC.
Attention: Fred Gonzalez, General Manager
1040 Arroyo Drive
South Pasadena, California 91030
Fax: (800) 443-8677
Email: frod.gonzalezLbdmsfacilityservices com
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by
fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time
set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth
above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays
shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Contractor
regarding the subject matter therein, and supersedes any and all other agreements, oral or written, between
the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument
signed by the City and by an authorized representative of Contractor. The parties agree that any terms or
conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms
and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement
acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been
made by any party, or anyone acting on behalf of any party, which are not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior
written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the
City's ability to have any of the services, which are the subject to this Agreement performed by City
personnel or by other consultants retained by City.
16, TERMINATION
Except as otherwise specified herein, this Agreement may be terminated by the City upon thirty
(30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City
shall pay Consultant compensation for all services performed by Contractor prior to receipt of such notice
#5944v1 25A-10
Exhibit 7
of tem7ination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver
to the City all work product completed as of such date, and in such case, such work product
shall be the property of the City unless prohibited by law, and Contractor consents to the
City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work that fails to meet the standard of perfonnance
specified in the Recitals of this Agreement.
17. NONDISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual
orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military
and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law,
in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment
related activities or any services provided under this Agreement. Contractor affirms that it is an equal
opportunity employer and shall comply with all applicable federal, state and local laws and regulations.
18. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined
and governed by the laws of the State of California. Both parties further agree that Orange County,
California, shall be the venue for any action or proceeding that maybe brought or arise out of, in connection
with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits,
approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by
the laws and regulations of the United States, the State of California, the City of Santa Ana and all other
governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain
or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for
termination of this Agreement.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fully, including reasonable costs and attorney's fees, for any
injuries or damages to City in the event that such authority or power is not, in fact, held by
the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth
in the body of this Agreement.
#5944v1 25A-11
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Daisy Gomez
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By: A KIi1�ll1YZ A
Laura A. Rossini
Senior Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Lisa Rudloff
Executive Director
Parks, Recreation, and Community Services Agency
CITY OF SANTA ANA
Kristine Ridge
City Manager
CONTRACTOR:
Fred Gonzalez
General Manag r
DMS Facility Services, LLC,
#5944v1 25A-12
Exhibit 7
EXHIBIT A
SCOPE OF SERVICES
#5944vl 25A-13
Exhibit 7
Appendix
ATTACHMENT
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
LANDSCAPE MAINTENANCE SERVICES
RFP NO.: 19-092
Description of Work
ROUTINE MAINTENANCE
The Contractor shall assign the appropriate number of staff at the appropriate skill level and rank
in their organization, to continuously improve the quality of Santa Ana Parks and Facilities. The
Contractor understands and agrees by entering into the agreement with the City of Santa Ana Park
Services Director's Representative shall be the sole source of interpreting the specifications and
the quality of work specified herein in writing and by the Santa Ana Park Services Quality
Maintenance Standards PowerPoint herewith. Should the Contractor fail to provide the City with
the level of service specified, the Director's Representative shall have the authority to direct the
Contractor to add additional staff, equipment or both to achieve the maintenance standards
specified herein.
Each morning at the start of the workday the Contractor's Supervisor or their designated
representative shall inspect each site and respond immediately to any malfunctions, vandalism,
hazardous conditions or otherwise abnormal conditions that are inconsistent with the quality
standards specified herein or threaten people and/or property by reporting the condition
immediately to the Director's Representative. Failure to inspect each site daily before 9:00am will
result in a $300 penalty per site.
A contract start-up period of three (3) months shall commence from the first day of the agreement
period. The Contractor shall perform the following tasks during this period: 1) shovel -cut all tree
rings (see 1.3.6 herein); 2) raise all trees (see 2.4.1.3 herein); and, 3) mulch all areas (see 2.1.1 &
2.2.1 herein).
The Contractor acknowledges each sites irrigation rotors/heads and lateral irrigation lines may
have deficiencies. The City agrees to pay the Contractor for the initial repair of each sites
rotors/heads and lateral irrigation lines. Following the initial agreement start-up repairs, the
Contractor shall assume responsibility for future repairs (see 93 herein).
Routine maintenance shall include but not be limited to the following services performed at the
Work Sites and per the City of Santa Ana Park Services Quality Maintenance Standards (reference
PowerPoint).
Turf Care and Services
The Contractor shall establish a "Turf Management Crew" dedicated to providing turf
management, improvement and maintenance services. In addition, the Contractor shall provide
City of Santa Ana RFP 19-092
1a5A214
Exhibit 7
extra staff to perform annual sport/priority turf renovation services. These extra staff shall not be
part of other dedicated crews, but, be extra to help perform periodic maintenance.
Turf Care — shall be differentiated by the two types of turf— "Casual Turf' and "Priority Turf'
(see areas indicated on the site maps). The Contractor shall maintain mowers that provide a
smooth, even out without ridges or depressions and without tearing of the leaf blades. Mowing
shall be performed at the speed the mowers manufacturer specifies to maximize quality of cut.
Mowing shall be performed with straight and flowing patterns approved by the Director's
Representative. All visible turf clippings shall be removed from the site the same day turf care
occurs pursuant to SAMC Chapter 16. Furthermore, the Contractor shall prevent turf clippings
from leaving the site into streets or any other adjacent properties. From time to time the Director's
Representative will direct the Contractor to change mowing patterns to minimize rutting and
compaction.
L l Casual Turf Mowing
All "casual" turf (non-sport/priority turf) shall be mowed every other week, mid -November
to mid -March of each year. "Casual" turf shall be mowed each week mid -March to mid -
November of each year. Each year the Director's Representative will select the dates in
mid -November and mid -March when the Contractor shall transition from every other week
mowing to once a week mowing. The Contractor shall use Kubota L5060 tractors equipped
with turf type tires and tractor powered Trimax ProCutS3-237 91" rotary mowers for the
large turf areas greater than 69" wide and Trimax ProCutS3-178 69"rotary detail mowers
for areas between trees and other park amenities. The Director's Representative shall
determine height of cut. String trimmers are not allowed for mowing turf. Any visible
clippings, on the turf or on hardscape shall be collected and disposed of pursuant to SAMC
Chapter 16.
1.2 Sport/Priority Turf Mowing
All "priority" turf shall be mowed once a week all year, The Contractor shall mow the
priority turf areas at 1/2". In order to achieve a quality cut at this height and not leave
clippings the Contractor will perform a first cut using a rotary mower with clipping
catching capability followed by using a Kubota L5060 tractor equipped with turf type tires
and tractor powered Trimax ProCutS3-237 91" rotary mower, an approved fairway or
greens mower for medium size areas and a walk behind Jacobsen Eclipse2 reel mower for
small areas. (See Attachment 6). Note that the Contractor shall perform quality sport turf
mowing and detailing to the Director's Representatives satisfaction regardless of the
equipment and methods the Contractor elects to use. The Director's Representative shall
direct the Contractor to mow the priority turf lower than 1/2", if necessary. Note that the
Ball Diamond Infield Maintenance Contractor shall be responsible for mowing turf
infields, including foul territory turd' areas, 36" beyond the skinned infield arc, and other
designated ball diamond turf areas. Infield maintenance shall not be a part of this
agreement.
1.3 Edging and Detailing
1.3.1 Edging/detailing shall be performed at the same time mowing occurs.
-v City of Santa Ana RFP 19-092
Page 13
25A-15
Exhibit 7
1.3.2 All edging/detailing shall be performed with the use of a McClain's edger or
approved substitute walk -behind or fixed blade stick edger. Contractor shall edge
all turf adjacent to all improved hard surfaces such as concrete, decomposed
granite, asphalted concrete paved areas, pavers, etc.
1.3.3 Edging/detailing may occur with string trimmers around upright site amenities that
are not immediately adjacent paved surfaces. The Contractor shall not detail turf
down to bare soil. The Contactor shall detail turf around amenities using a string
trimmer so the turf remains growing up to the amenity.
1.3.4 Chemical detailing of turf is not allowed without the Director's Representatives
approval. If chemical detailing is performed without the Director's Representatives
written approval, the Contractor shall incur a penalty up to $300 plus the cost to
repair the areas per the Director's Representatives direction.
1.3.5 The Contractor shall use the McClain's edger, or approved substitute, to edge
straight lines along fences, walls, valve boxes, d.g. or a.c. pathways, other flat
laying amenities or long flowing arcs. The Director's Representative has the
authority to require the Contractor to use string or rope lines to achieve straight or
flowing arc lines if the Contractor's staff fails to achieve this quality without this
method.
1.3.6 The Contractor shall detail around trees, along walls/fences and other amenities
first using a sharpened shovel cut to establish a concentric round circle around trees,
poles, etc. Once the initial detailed circle is established a string trimmer may be
used to maintain the circle. Should the circle begin to deform the Director's
Representative shall direct the Contractor to repeat the detail process. Shovel cut
detailing shall be repeated as often as necessary to maintain crisp evenly
round/straight lines. In the event that the circle becomes too great, the Director's
Representative shall direct the Contractor to sod the area around the tree at the
Contractor's expense to the size instructed by the Director's Representative.
1.3.7 The Contractor shall detail turf not greater than I" away from amenities walls or
fences. Detail lines shall be made straight and shall be maintained straight. The
Contractor shall, at his own cost, supply sandy loam top soil and an approved turf
sod to reduce any existing bare soil areas along walls/fences that are greater than
F.
1.4 Casual Turf Annual Renovation-Overseeding
1.4.1 Casual Turf shall be renovated-overseeded one-time per year April through May.
All seed quantities and type specified shall be verified by the Director's
Representative prior to any applications. The process for renovation-overseeding
shall be as follows:
1.4.1.1 Turf shall be flailed down to'/4". All turf clippings shall be removed.
1.4.1.2 Contractor shall flag/mark all irrigation and site amenities and shall avoid
hitting/damaging with the aeration equipment. Any damage caused to the
irrigation or other site amenities shall be repaired/replaced at the
Contractors expense.
City of Santa Ana RFP 19-092
�bA416
Exhibit 7
tAI.3 Contractor shall coordinate with the Irrigation Consultant to irrigate the
causal turf in order to allow greater penetration for aerator.
1.4.1.4 Turf shall be aerated using the Kubota L5060 tractor equipped with turf type
tires AerWay aeration equipment with AerWay Shattertkne tines.
Contractor shall make two -passes in different directions per the Director's
Representatives direction.
1.4.1.5 Contractor shall coordinate with the Irrigation Consultant to confirm all
irrigation has been tested and restored to original design specifications prior
to overseeding.
1.4.1.6 Once the Irrigation Consultant verifies the irrigation system is working
efficiently, the Contractor shall overseed the turf using Stover Seed
Company's AZ- I Kikuyugrass at a rate of 30 pounds per acre. During the
germination period, the Contractor shall assume responsibility for
programming the irrigation controller(s) to assure 100% germination of
seed.
1.4.1.6lrnmediately after overseeding the Contractor shall coordinate with the
Irrigation Consultant to program irrigation controllers to irrigate the seeded
areas. The irrigation programs shall be set to maximize germination of seed.
1.5 Sport/Priority Turf Renovation-Overseeding
L5.1 Overseeding shall be renovated-overseeded each year per the Sport/Priority Turf
Annual Schedule. All seed quantities and type specified shall be verified by the
Director's Representative prior to any applications. The process for renovation-
overseeding shall be as follows:
1.5.1.1 Contractor shall install a 6' high temporary construction fence around the
sport/priority turf areas prior to commencing renovation-overseeding work.
Note, the fence shall be installed on the perimeter of the sport/priority turf
to be renovated-overseeded in accordance with the park map depicting the
sport/priority turf areas.
1.5.2.2 Turf shall be mowed down to %a". All turf clippings shall be removed.
1.5.2.2 Turf shall be aerated using the Kubota L5060 tractor equipped with turf type
tires AerWay aeration equipment with AerWay Shattertine tines.
Contractor shall make two -passes in different directions per the Director's
Representatives direction.
1.5.2.3 Turf shall then be verticut using the Kubota L5060 tractor equipped with
turf type tires and the Trilo VCU 200 Verticut implement. Following
verticutting all turf clippings shall be removed.
1.5.2.4 Contractor shall coordinate with the Irrigation Consultant to confirm all
irrigation has been tested and restored to original design specifications prior
to overseeding.
1.5.2.6 Once the Irrigation Consultant verities the irrigation system is working
efficiently, the Contractor shall overseed the turf using a) Stover Seed
Company's Grand Slam FS in the fall/winter at a rate of 350 pounds per
acre; and, b) Stover Seed Company's Pro Sportfreld Extreme in the
spring/summer at a rate of 65 pounds per acre. Contractor shall overseed
all turf using the Kubota L5060 tractor equipped with turf type tires and the
Tycrop TD-460 QuickPass top -dresser.
City of Santa Ana RFP 19-092
Page 15
25A-17
Exhibit 7
1.5.2.6 Immediately after overseeding the Contractor shall apply Y4" minus STA
approved compost topper from R&S Soils to all turf using the Kubota
L5060 tractor equipped with turf type tires and the Tycrop TD-460
QuickPass top -dresser. Topper material shall be applied at a rate of 35 cubic
yards per acre mixed with California Organic 7-1-2 Phyta Boost organic
fertilizer at a rate of 600 pounds per acre (35 c.y. top dress mix/600# 7-1-2
organic fertilizer).
1.5.2.7 Immediately following applying topper the Contractor shall coordinate with
the Irrigation Consultant to program irrigation controllers to irrigate the
seeded areas. The irrigation programs shall be set to maximize germination
of seed. Once the renovation process is complete, the Irrigation Consultant
shall retake control of the irrigation programming.
1.6 Overseeding Germination Guarantee
1.6.1 The Contractor shall guarantee 100% uniform germination within 10 weeks from
the time the first application of seed or will sod any thin or bare areas with "thick
cut" (thickest available cut) West Coast Turf Improved Kikuyu during warm season
and West Coast Turf Improved Kikuyu Sod that has been "cropped over" with
perennial rye grass. Renovation must be completed within three months of field
closure. The Director's Representative shall determine the quantity of thick cut sod
needed to achieve 100% coverage.
1.7 Replanting
1.7.1 Should turf begin to stress or die back for any reason, or become thin in appearance,
the Contractor shall immediately apply supplemental water to hydrate the affected
area(a). The Contractor shall also meet with the Irrigation Consultant and
coordniate the irrigation programming to germinate seed. The Contractor shall then
overseed these turf areas using Stovers Seed Company AZ1 Kikuyugrass
(spring/summer) or Stovers Grand Slam FS (fall/winter) seed at the manufacturer's
recommended rate and process. The Contractor shall use STA approved 1 /2" minus
compost seed topper at a rate of 35 cubic yards per acre pre mixed with California
Organic 6-1-2 Kickstart fertilizer at a rate of 600 pounds per acre.
1.7.2 Should the Contractor's seed germination effort fail within four (4) weeks of effort,
the Contractor shall install thick cut sod to those turf areas using West Coast Turf
Bandera Bermuda cropped over with perennial rye grass (fall/winter) and West
Coast Turf Bandera Bermuda (spring/summer).
1.7.3 The Contractor understands and accepts that at the beginning of the agreement there
may be existing turf areas that are thin or bare. The Contractor, by entering into
the agreement, shall routinely and at no extra cost to the City, repair thin or bare
turf areas by overseeding or sodding with approved seed or sod until a thick healthy
stand of turf is established.
1.7.4 The Contractor also understands and accepts that park areas are very heavily used,
including increased 'foot traffic, and other uses and, therefore, acknowledges that
he/she will immediately respond to thin or bare areas in turf without delay.
City of Santa Ana RFP 19-092
�NA618
Exhibit 7
Landscape Care and Services
The Contractor shall establish a "Landscape Detail and Plant Management Crew" dedicated to
providing groundcover, shrub, vine and tree area management, improvement and maintenance
services. fn addition, the Contractor shall provide extra staff to perform authorized extra work.
These extra staff shall not be part of other dedicated crews, but, be extra to help perform additional
improvement type work.
2.1 Groundcover Care and Services
2.1.1 Maintenance
I L 1.1 The Contractor shall set -vice ground cover/shrub beds on a continuous basis.
These areas shall be maintained within their intended bounds and cultivated
to 6" depth, edged and/or detailed to keep the beds looking manicured at all
times. Groundcovers shall not be allowed to grow into other groundcover
beds, shrubs, vines or on trees. All plant material shall be maintained in an
attractive and healthy condition.
2.1.1.2 Ground cover/shrubs shall not encroach into lawns, shrubs, adjacent
desirable bare areas, curbs, wall fixtures, furniture, beneath and/or into other
plants, etc. All sites shall be cleaned immediately following each
edging/detailing, including streets and other paved areas.
2.2.1 Replanting of Bare Areas
2.1.2.1 All bare areas in groundcover beds shall be replanted from flats once per
month at the Contractor's expense with like groundcover genus -species at
12" on center.
2.13 Mulching of Bare Areas
2.1.3.1 In all groundcover areas where bare soil is visible or where the groundcover
is thin, the Contractor shall apply US Composting Council STA tested and
approved compost mulch 3"- 4" minus by 2" thick minimum twice per year
(third week of January and July) and as necessary to maintain uniform and
complete coverage. Leaf litter and other organic materials other than mulch
shall be removed on a continuous basis.
2.1.3.2 All bare soil areas shall be cultivated to 6" deep on a weekly basis while
awaiting fresh mulch.
2.2 Shrub Care and Services
2.2.1 Maintenance
2.2.1.1 The Contractor shall service all shrubs on a continuous basis. Shrubs
encroaching into work areas, into site arnenities, such as but not limited to,
fencing, railing, etc. shall be pruned such that the plants remain in a healthy
growing condition. Plant growth shall also be maintained to prevent
City of Santa Ana RFP 19-b92
Page 17
2-19
Exhibit 7
overgrowth into passageways, walks, streets, view of signs or in any manner
deemed objectionable by the Director's Representative. Dead or damaged
limbs shall be removed so that no projections or stubs remain.
Pruning/trinuning shall be done by hand pruners, shears or loppers in a
mariner to permit plants to grow naturally in accordance with their normal
growth characteristics. `Box hedging" may be required on some shrubs, as
designated by the Director's Representative. "Box hedged" plants will be
required to have all five sides level and straight to the satisfaction of the
Director's Representative. In order to achieve straight and level lines of
shrubs the Contractor shall run string lines to assure straight pruning. Shear
hedging or severe pruning/trinniing of plants, unless authorized by the
Director's Representative, is not permitted. Topping of plants whose
natural growth stems from the base of the plant is not permitted. Should the
Contractor top, shear hedge or severely prune plants and disfigure or
damage the plants, the Contractor shall be responsible for replacing those
plants with like kind and size, subject to approval by the Director's
Representative. The Contractor maybe requested from tune to time to raise
the bottom of the shrubs for security reasons.
2.2.2 Mulching of Bare Areas
2.2.2.1 In all shrub areas where bare soil is visible the Contractor shall apply US
Composting Council STA tested and approved compost mulch 3"- 4" minus
by 2" thick minimum twice per year (third week of January and July) and
as necessary to maintain uniform and complete coverage. Leaf litter and
other organic materials other than mulch shall be removed on a continuous
basis.
2.2.2.2 All bare soil areas shall be cultivated to 6" deep on a weekly basis while
awaiting fresh mulch.
2.3 Vine Care and Services
2.3.1 Maintenance
2.3.1.1 Contractor shall trim the vine continuously and once it reaches the top of
the wall or at a specific height on the wall, as determined by the Director's
Representative, the Contractor shall not allow the vine to encroach above
the designated height. The Contractor shall also prune the vine back to the
wall to reduce the width and weight of the vine. The Contractor shall keep
vines off telephone poles, plant material or other non -wall surfaces at all
times.
2.3.2 Planting
2.3.2.1 The Contractor shall plant each year as a part of the base agreement (at
his/her expense) 200- 1 gallon Parthenocissus tricuspidata(Boston Ivy) vines
at 15' on center. The Contractor shall coordinate with Irrigation Consultant
to assure the new vines receive adequate irrigation. The Contractor will
bring to the Director's Representative immediately when any vine is
City of Santa Ana RFP 19-092
fGA820
Exhibit 7
vandalized or put under stress for any reason.
2.4 Tree Care and Services
2.4.1 Tree Maintenance
2.4.1.1 The Contractor shall perform all tree services per the City of Santa Ana Park
Services Tree Services Specifications (PSTSS) up to a height of l5'. All
pruning shall be 'Complete' per the PSTSS (see Attachment 5).
2.4.1.2 The Contractor shall perform continuous `Complete' tree pruning service
including but not limited to raising tree branches to a safe and functional
height for the type of activity beneath or around the tree (see Director's
Representative for appropriate heights per activity beneath or around trees).
In addition, the Contractor shall remove stubs, damaged, diseased or dead
branches from trees.
2.4.13 All trees up to the height of 15'shall be maintained to keep the natural
integrity and shapes of the trees. Pruning shall be accomplished in a manner
that will ensure that each individual tree is `Complete' pruned as set forth
in the PST'SS (see Attachment 5). In addition, the Director's Representative
may require the Contractor to remove or prevent encroachment of trees into
the public right of way where the tree blocks vision or is considered
undesirable. Low branches overhanging sidewalks shall be trimmed to a
height of nine (9) feet above finish grade. Young trees needing
pruning/trimming, training, and shaping to develop caliper and a strong
structural framework may have low branching laterals and or appropriate
sucker growth. Contractor shall remove hangers Linder 15" and fallen limbs
80lbs. or less.
2.4.1.4 All trees located in Sport/Priority Turf areas shall have 2" of STA approved
3"-4" compost mulch installed around the tree ring on a continuous basis.
2A.2 Palm, Cycad Giant Bird of Paradise Maintenance
2.4.2.1 All Palms/Cycads shall be pruned to 10:00 o'clock and 2:00 o'clock up to
a height of 20' high on a continuous basis. Palms/Cycads susceptible to
disease being transferred from pruning saws, shears or loppers (chain saws
or hand held saws/shears/loppers) shall be sterilized between the pruning of
each Palm or Cycad. Giant Bird of Paradise shall be have dead and
declining fronds and flowers removed on a continuous basis.
2.4.2.2 All Palms shall have fruit and seeds removed in October -November and
April -May of each year.
2.4.3 Annual Tree Evaluation/Inventory Report
2.4.3. l In November of each year the Contractor shall have an International Society
of Arborist TRAQ Certified Hazardous Tree Professional evaluate all
District trees and provide a written report using the Arbor Access Tree
Management software program. The report shall be by park site/species
tree/DBH and location in the park/site, The report shall list findings and
specific service recommendations and by priority of which trees need; 1)
City of Santa Ana REP 19-092
���921
Exhibit 7
immediate service; 2) service within six months; or 3) service within one
year; or, 4) service within two-four years. The report shall list the tree
specific service recommendations, if any, to assure the safety and optimum
health of the trees.
2A.4 Staking, Tying and Guying
2.4.4.1 All trees requiring staking shall be securely staked at all tines with stakes
and rubber cinch ties approved by the Director's Representative. Rubber
hoses and wire are not permitted ties. All stakes shall be set perpendicular
to prevailing winds unless designated otherwise by the Director's
Representative. Tree stakes shall also be set a consistent distance away
from the trunk of the tree (minimum six (6) inches) to reduce abrasion and
cell elongation. The tops of all tree stakes shall be removed approximately
three (3) inches above the highest tie to reduce abrasion of main or lateral
branches of the tree.
2.4.5 Hazardous Tree Reporting
2.4.5.1 In the event the Contractor detects any tree displaying roots heaving or
girdling (either by roots or a foreign material), leaning, broken or hanging
limbs, or if Contractor determines that potential safety hazard may exist
Contractor shall dispatch their International Society of Arborist TRAQ
Certified Hazardous Tree Professional immediately to evaluate the trees and
provide a written report listing findings and recormnendations. While
awaiting the ISA TRAQ Certified Hazardous Tree Professionals inspection
and report, the Contractor shall protect people and property by installing a
barrier around the tree to prevent people from entering the potentially
hazardous zone. After the barrier has been installed the Contractor shall
take time/date stamped photographs documenting they protected the site
and warned people not to enter the potentially hazardous site beneath or by
the tree.
2.4.6 Loss of Trees
2.4.6.1 The Contractor shall be responsible for the complete removal and
replacement of any and all trees lost due to the Contractor's failure to
identify and mitigate any issue that affects the safety and health of a tree(s).
Failure to perform includes, but is not limited to, girdling trees with string
trimmers or tree ties, improper planting of new trees, improper
pruning/trimming techniques which disfigure or destroy the trees natural
integrity and shape, or failure to detect and prevent heatable diseases and
insect infestations. The Contractor shall replace the lost tree with a
specimen equal in value and size according the latest American Shade Tree
Conference guidelines for value determination that determines the value of
the trees lost.
2.4.6.2 All trees that exhibit the signs of disease or pests, or any other signs of
distress shall be inspected by an International Society of Arborist TRAQ
Certified Hazardous Tree Professional approved by the Director's
City of Santa Ana RFP 19-092
ZgX 22
Exhibit 7
Representative. Contractor shall provide an exact location and separate
evaluation/report for each tree in decline. Contractor shall neat any tree in
decline at no additional cost to City. Should the TRAQ Certified Hazardous
Tree Professional determine that the tree has or had a terminal disease that
the Contractor could not have treated or prevented, the Contractor shall not
be responsible to replace the tree. However, should the TRAQ Certified
Hazardous Tree Professional determine that the tree's unhealthy condition
or death could have been prevented had the Contractor treated the tree then
Contractor shall be responsible for the cost of treatment to restore the tree
to a healthy condition or replace the nee. The latest American Shade Tree
Conference guidelines for value determination will determine the value of
the trees lost.
2.4.6.3 By entering into agreement with the City the Contractor acknowledges that
they accept the condition of each tree and should a tree go into decline or
expire, the Contractor agrees to replace the tree with like species and size
or agree that the City shall withhold payment equal to the value of the tree.
2.5 Integrated Pest Management (IPM) Pest Control Services
2.5.1 Daily Inspection and Reporting
2.5.1.1 Agricultural pest control services shall be performed under a separate
agreement by a state licensed/certified agricultural pest control QAL
licensed company.
2.5.1.2 The Contractor shall, during the course of their daily site inspections, notify
the Director's Representative in writing and with time/date stamped
photographs of any pest issues they notice. The Contractor shall inspect on
a daily basis in all landscaped areas (turf, trees, shrubs, ground cover, and
annual color) for presence of weeds (any misplaced plant), disease, insect,
rodent infestation or any other pests. If any weeds or pests, such as but not
limited to, weeds in hardscape/groundeover-sluub beds or turf, disease,
insect, algae, birds, animals, such as rabbits, rats, squirrels, or rodent
infestation (rodents including rats, gophers, moles, voles, etc.) is
discovered, lie/she shall report their findings in their daily report to the
Director's Representative. The Director's Representative shall then report
the findings to the Agricultural Pest Control Contractor for follow-up.
2.6 Water Conservation and H•rigation System Management Services
2.6.1 General Responsibilities
2.6.1.1 Prirnary water conservation and irrigation system management services
shall be the responsibility of the City's Irrigation Consultant. However, the
Contractor shall, during their daily site inspection, take note and document
in their daily site inspection report any irrigation system issues including,
but not limited to, excessively wet areas, damaged or broken irrigation parts,
vandalism, etc.
City of Santa Ana RFP 19-092
21W23
Exhibit 7
2.6.2 Weekly Meetings
2.6.2.1 The Contractor shall meet with the Director's Representative and the
Irrigation Consultant each week to discuss maintenance schedules, best
management practices, etc. The purpose of the meeting shall be to discuss
maintenance and irrigation scheduling and to coordinate maintenance and
irrigation strategies which shall improve the health and aesthetics of the
parks plant material.
2.6.3 Irrigation System Maintenance & Repair
2.6.3.1 The Contractor shall make every effort to prevent damage to the irrigation
system during the course of their operations. The Contractor shall instruct
their staff to not hit or cut-off irrigation rotors or spray heads while
mowing/detailing, or in the course of performing any other tasks, and to
avoid driving over turf, groundeover-shrub areas which may damage
irrigation system parts. Should it be found the Contractor damaged a part
or portions of the irrigation system the Director's Representative may
withhold the cost of repairs from the Contractor's next monthly invoice.
2.6.3.2 The Contractor shall be responsible for the repair and replacement of all
irrigation parts, including but not limited to, irrigation rotors/heads, lateral
line and parts from the downstream side of the irrigation systems remote
control valves (RCV's) at no extra cost to the City. The Contractor shall
make repairs to the satisfaction of the Director's Representative. The
Contractor shall make repairs within 24 hours of being on notice of
deficiencies to the lateral lines and/or rotors/heads.
General Maintenance and Clean -Up Services
The Contractor shall establish a "Trash -Cleaning Crew" dedicated to performing landscape
custodial services including, but not limited to, clean-up of all site trash, and debris and foreign
materials, cleaning/washing-off site amenities, responding to issues involving inclement weather,
and preparing/cleaning-up sites before and after special events.
3.1 Daily Service
3.1.1 The Contractor shall completely clean and disinfect all site amenities, including but
not limited to: trash receptacles, walls, planters, barbecues/braziers, raised curbing,
public telephones, newspaper machines, cigarette urns, signage, enclosures, railing,
exterior of buildings, light standards, patios, tunnels, grandstand bleachers, ramps,
picnic area amenities and pavement, walkways and pedestrian paved areas free of
debris, slap tags, tape, string, nails, push pins, wire, spills, stains, etc. Monday
through Sunday.
3.1.2 The Contractor shall clean-up daily spills, stains, broken glass, twigs, leaves, rock,
gravel, sand, grit, metal, paper, chips, dog feces or any other debris.
3.1.3 The Contractor shall blow down all paved areas, including curbs and gutters, pick-
up trash/debris and to empty trash -clean the exteriors of receptacles daily.
City of Santa Ana RFP 19-092
19Kz 24
Exhibit 7
Vacuums, blowers, sweepers, shovels, high-pressure water hose/nozzles or other
approved equipment may be used to clean hardscape areas. Debris shall not be
blown or swept onto adjacent planters, streets or property. All debris must be
thoroughly cleaned and picked up/removed from the site.
3.1.4 The Contractor shall properly and safely pick-up used hypodermic needles and
insert them into an approved sharps container. The City shall provide the sharps
containers to the Contractor. Once the sharps containers are considered full, the
Contractor shall deliver the sharps containers to the City's Central Stores, located
in the City Yard, The City's Central Stores will manage the final disposition of the
hypodermic needles.
3.1.5 During rain storms the Contractor shall continuously check and clear drain inlets to
prevent flooding.
3.1.6 Following severe inclement weather, special events or other high -impact events the
Contractor shall dispatch extra staff and resources to clean-up park sites within 48
hours
3.1.7 The Contractor shall unplugged, clean, sanitized and polish drinking fountains
daily. The Contractor shall use approved germicidal cleaners and products to assure
that drinking fountains are cleaned and polished. The Contractor shall remove all
mineral build-up, algae, stains, etc. using appropriate mechanical or manual means
as necessary. Should the drinking fountain be so clogged that dismantling the
fountain is required, the Contractor shall notify the Director's Representative who
will dispatch City staff to make repairs.
3.2 Weekly Service
3.2.1 The Contractor shall hire a sub -contractor specializing in roadway/parking lot
cleaning/sweeping services to perform weekly roadway and parking lot
cleaning/sweeping services. The sub -contractor shall use a well maintained and
operating TYMCO Model 210h Regenerative Air Sweeper or equal to sweep park
roadways and parking lots.
3.2.2 Cleaning/sweeping services shall take place between the hours of 11:OOpm and
S:OOam each week.
3.2.3 Cleaning/sweeping services shall compliment the Contractors daily
cleaning/blowing services leaving the roadways/parking lots thoroughly clean and
free of all debris, including fine materials, regardless of the condition of the
pavement.
3.3 Monthly Service
3.3.1 The Contractor shall service BBQ's one-time per month by using a stiff -bristle wire
brush to scrape clean rust and debris from the exterior of BBQ's followed by
painting the exterior of BBA's and their pedestal post RustolCrm Flame Resistant
Flat Black paint.
City of Santa Ana RFP 19-092
2POtA-25
Exhibit 7
3.4 Six -Month Service
3.4.1 Each January and July of each year the Contractor shall change out old flags and
replace them with fresh new all-weather flags provided by the City. The Contractor
shall follow all flag etiquette regarding the proper care, storage, delivery and
replacement of our American, City and any other flags. The Contractor shall
deliver to the Director's Representative the old flags properly folded and care for.
The Director's Representative shall then turn the old flags over to the City's Central
Stores who will properly dispose of the old flags.
4 Playground/Tot-Lot Area Services
The Contractor shall establish a "Playground/Tot-Lot Service Crew" to perform playground/tot-
lot, exercise station services specified herein.
4.1 Daily Maintenance
4.1.1 The playground/tot-lots/exercise equipment, sand and/or wood chip areas shall
have all visible trash and debris, including but not limited to, paper, cigarette butts,
nails, screws, etc. removed and be blown free of debris, sand/wood chips on play
equipment, rubberized fall areas and surrounding concrete areas daily. Any
sand/wood chips that accumulate on the rubberized surface shall be reused.
Sand/wood chips and debris on the playground equipment shall be removed.
4.2 Weekly Maintenance
4.2.1 The Contractor shall loosen compacted sand/wood chip areas, re -grade sand/wood
chips areas to level condition (eliminating ruts, depressions, build up areas, etc.)
and sift/clean the sand/wood chips to assure that debris and any other foreign
objects are removed.
4.2.2 The Contractor shall sift the sand on a weekly basis using specialized equipment
that will remove debris from the sand to a depth of 8".
4.2.3 The Contractor shall remove any weeds or other plant material weekly.
4.2.4 The Contractor shall remove exposed filter fiber weekly.
4.2.5 The Contractor shall clean equipment by removing dirt, dust, stains, or other
undesirable foreign materials/conditions.
4.3 Annual Maintenance
4.3.1 The Contractor shall eliminate berms (including pre-existing berms) in the turf
surrounding, or in the vicinity of, playground/tot-lots by sod cutting/removing
existing turf berms a minimum of three rows wide of sod, leveling to the appropriate
grade, re -sodding with 1-1/2" thick cut West Coast Sod AZ-1 Kikuyugrass sod and
rolling the sod with a 1.5 ton asphalt roller used for sod compaction.
City of Santa Ana RFP 19-092
LUA426
Exhibit 7
4.3.2 The Contractor shall bring in extra staff to perform annual maintenance to not
disrupt the routine maintenance staff.
4A Playground Safety Inspections
4AJ The City shall be responsible for all playground safety inspections and the repairs
of any equipment.
Sport Facility Management and Maintenance Services
The Contractor shall establish a "Sport Facility Maintenance Crew" to specifically perform
specified sport facility/court/field/turf management and maintenance,
Sport facilities/fields are all areas where sports are played and practiced. They include the field of
play, sideline/dugout areas, batting cages, pitcher's bull pens, etc. They are areas where coaches,
players and others associated with playing or practice the sport gather.
Sport facilities maintenance areas include, but are not limited to, sport courts, grandstands, areas
around concession stands, fence lines, and score boxes.
5.1 Daily Sport Facility Maintenance
5.1.1 The Contractor shall service all sport facilities by picking -up trash and debris,
blowing/cleaning all areas and amenities, and washing -off areas to remove brick
dust and/or other stains from all hadscape and amenities. In addition, the
Contractor shall remove debris such as stmflower seeds or peanut shells so all areas,
including beneath and on bleachers, backstops, pavement and landscape areas, are
100% free and clean. All debris mentioned above shall be collected and disposed
of. Blowing debris into turf or adjacent areas is not acceptable.
5.1.2 The Contractor shall clean/wash sport facility infra-structure/corrts where leaves
and other debris collect, including, but not limited to, between chain link fence
backstops and back -boards, between windscreens and fencing, etc.
5.1.3 The Contractor shall continuously replace all basketball and tennis court nets once
they become torn, frayed or vandalized. Nets shall be provided to the Contractor by
the Director's Representative.
5.2 Daily Sport Field Maintenance
5.2.1 Each day the Contractor's Sport Facility Maintenance Crew shall walk the sport
turf and fill-in divots and depressions and all uneven areas with Simplot USGA
mix, mixed with Stovers seed at the manufacturers recominended rate: a) Stover
Seed Company's Grand Slam FS in the fall winter; and, b) Stover Seed Company's
Pro Sportfreld Extreme in the spring/summer.
5.2.2 Areas of the field where turf has been worn away due to play or practice shall be
raked, dragged and leveled each day to provide a level and safe playing surface.
City of Santa Ana RFP 19-092
20A!�7
Exhibit 7
'The Contractor shall add approved topsoil to areas as necessary to keep the areas
level and safe. Areas where soil meets turf shall be maintained to prevent build-up
area in the turf. The Contractor may use brooms, high-pressure water or any other
best management practices to prevent uneven areas where soil meets turf. In cases
when significant erosion of sport turf as occurred the Sport Facility Maintenance
Crew will be required to use ride -on equipment and leveling implements to make
the field level and safe.
5.3 Quarterly Aeration
5.3.1 Turf shall be aerated every three (3)
equipped with turf type tires AerWay
Contractor shall make two -passes in
Representatives direction.
5.4 Annual Topdressing
months using the Kubota L5060 tractor
aeration equipment with AerWay tines.
different directions per the Director's
5.4.1 Turf shall be topdressed using Simplot SP Pro 1 USGA mix at 50 tons per acre.
The Contractor shall use the Kubota L5060 tractor equipped with turf type tires and
the Tycrop TD-460 QuickPass top -dresser to topdress the turf.
Specialized Maintenance
6.1 Civic Center
6.1.1 The Contractor shall be required to clean trash and large debris in parking lots in
the Civic Center. The work shall be performed in the early morning hours or at a
time of day that will not disturb residents. If the work is to be performed during
the day, the contractor shall develop a strategy to close off parking lots to prevent
people from parking so he/she may clean the entire parking lot.
6.1.2 All signage, drinking fountains, concrete pads, trash receptacles, site furniture,
bollards, concrete or asphalt areas with stains around trash receptacles, security
lights, park benches, walls, and the pavement beneath them and other Civic Center
amenities shall be cleaned daily,
6.1.3 The contractor shall rake, hand remove, or vacuum leaves that are not absorbed by
planting. This shall be done as often as required to maintain a neat appearance.
6.1 A After heavy windstorms or other inclement weather that impacts sites under this
agreement, the Contractor shall bring in extra staff to clean all Civic Center areas
within twenty four hours (24hrs.) at no cost to the City. Debris (80 lbs. or less),
such as but not limited to, litter, fallen branches, trash, limbs, branches, soil erosion,
etc., shall be removed from the worksites.
6.1.5 Drain inlets shall be checked and if necessary cleaned once per day to avoid
flooding of areas during inclement weather.
6.1.6 The Plaza of the Flags shall have flags displayed at all times. The Contractor shall
City of Santa Ana RFP 19-092
2��42628
Exhibit 7
visually inspect the flag every day to assure it is in good condition. Should, in the
opinion of the Director's Representative, the flag is not be in good condition (faded,
discolored, torn and/or having holes) the Contractor shall irnnediately request from
the Director's Representative a new flag. Contractor shall raise the new flag
immediately upon receipt from the Director's Representative. The Contractor shall
replace the flags twice a year (January, July) with flags provided by the City.
6.1.7 Japanese Garden Pagoda shall be cleaned daily.
6.2 Centemual Park
6.2.1 The parking lot south of Rancho Santiago College is a part of the agreement site.
6.2..2 The unimproved planting area east of Rancho Santiago College is a part of the
agreement site.
6.2.3 The irrigated area outside of Dan Young Soccer Complex to the west is a part of
the agreement site.
6.2.4 The planting island north of the parking structure is a part of the agreement site
6.2.5 The Contractor shall hose off daily from pedestrian hardscape areas bird droppings.
6.3 Santa Ana Zoo at Prentice Park
6.3.1 California Natives and Drought Tolerant Shrubs
Selectively prune and trim all native plants during appropriate seasons to ensure
pedestrian paths, walkways and sidewalks are not impeded or as necessary based
on best horticultural practices. (i.e. Romneya coulteri pruned to 6" in late summer
or fall, Salvia clevelandii pruned in fall, Zauschenria sp, established plants cut
back hard in winter after flowering, Tecoma stans seed pods removed to
encourage flowering)
6.3.2 Bamboo - Dead, old, small, leaning or misshapen calms shall be removed
annually. Cuts shall be made as close to the ground as possible and straight
across so there are no dangerous, sharp points sticking out of the ground. Care
shall be taken to avoid damaging newly emerging culms. The Director's
Representative will provide additional direction on which clumps may be topped
to increase the screening effect or "legged -up" for aesthetics. Giant timber
bamboo shall be maintained with a minimum of 12" distance from building
foundations.
6.3.3 Epiphytic Specimen Plants - Epiphytic plants (Platycerium sp., Bromeliads,
Anthurium sp., Tillandsia sp., Laelia sp., etc.) without dedicated irrigation shall be
hand -watered every two to three weeks during the cooler winter months and a
minimum of once per week throughout the rest of the year, or otherwise dry and
hot periods. Platycerium shall be fully drenched including the fronds. The
Contractor shall advise the Director's Representative of any specimens causing
damage to structures or trees.
City of Santa Ana RFP 19-092
2W29
Exhibit 7
6.3.4 Ornamental Grasses - All Cortaderia selloanca (pampas grass) specimens smaller
than four feet in diameter shall be removed immediately and disposed to control
invasiveness. Warm -season grasses shall be cut to the ground in fall or winter
consistent with best horticultural practices. Ornamental grasses shall be cut
within 6" with a flat top and not mounded. Large clumps (5+ seasons) only
exhibiting growth around the edges of the clump shall be dug up, divided, and
replanted. Thysanolaena maxima specimens shall be minimally pruned to
maintain form and tidiness.
6.3.5 Tree Establishment — "Treegator" Slow Release Watering Bags shall be provided
for newly planted trees, Gator Bags shall be filled weekly for the first two
growing seasons.
6.3.6 Electric Equipment - The Contractor shall use electric powered equipment in the
course of providing service at the Zoo. Gas powered equipment is not allowed,
unless prior written approval is granted by the Director's Representative.
6.3.7 Animal Enclosures& Animal and Human Safety - The Contractor's workers must
not enter animal enclosures without prior approval from the Zoo Manager or their
representative. Workers must not touch or feed any of the Zoo's animals. In the
event of an escaped dangerous animal, the workers will be asked to stop work
immediately and evacuate the zoo. Annually, the Contractor shall provide their
employees working in and around animal exhibits with basic training on zoonotic
disease prevention and common-sense sanitary measures. The Contractor shall
meet with the Zoo Manager or their representative for relevant information before
commencing work.
6.3.8 Gutter Maintenance - The Contractor shall pay attention to clearance of gutters
within the Farm area to prevent blockage and the growth of weeds.
6.3.9 Zoo Closure Days - The Zoo is closed to the public on Thanksgiving Day,
Christmas Day (December 25), and New Year's Day (January 1). The Zoo is
open all other holidays. The Zoo may be closed to the public during severe
inclement weather. Closure days are subject to change by the Zoo Manager.
6.3.10 Rock Mulch Groundcover - Cactus and succulent beds are to be mulched with
Dos Rios Pebbles 3/8" by Southwest Boulder and Stone or equivalent type to
match existing as approved by Director's Representative. Pebble mulch shall be
maintained at a l" depth and kept off adjacent walkways.
6.3.11 Tree Edging No Mow Turf - Trees maintained with natural no -mow lawns (i.e.
Carex sp.) shall not have shovel cuts around trees.
6.1.12 General Maintenance - Daily Maintenance - All trash and debris (branches, glass,
metal, paper, etc.) on the ground or in trash receptacles shall be removed from all
worksites, landscaped and paved areas each day Monday through Sunday before
10:00 a.m., when the zoo opens to the public. All organic debris (twigs, leaves,
fruit, sand, gravel, rock, wood clips) on the pathways shall be removed from
City of Santa Ana RFP 19-092
2vOi���30
Exhibit 7
paved areas each Monday and Friday before 10:00 a.m., when the zoo opens to
the public. Asphalt and concrete pathways shall be maintained with the use of a
commercial ride -on or walk -behind sweeper/scrubber unit. Decomposed granite
pathways shall be maintained through raking to limit particulate pollution in
animal habitats due to leaf blowers (blowers shall not be used on decomposed
granite walls areas).
6.1.14 Washing Landscape Material - To maintain plant health, May through October,
all plant material shall be hosed down with a strong spray of water for the
removal of accumulated dust and cobwebs.
6.3.15 Inspection of Perimeter Fence - Daily the Contractor shall inspect the integrity of
the chain link perimeter fence for breaches and advise the Zoo Manager or
Director's Representative of issues.
6.3.16 Trinuning and Weed Removal within Exhibits - Monthly the Contractor shall
blow -off leaf litter accumulating on animal exhibit roofs, netting, cages, etc
including, but not limited to, Colors of the Amazon Bird Aviary. Monthly the
Contractor shall inspect plant material in the animal exhibits for damage to the
netting and trim plants pushing through animal exhibit roofs, netting, cages, etc.
to prevent damage. Contractor shall perform weed removal in the Anteater and
Amazon's Edge exhibits each spring.
6.3.17 Pressure Washing - The Contractor shall perform daily pressure washing of paved
areas, site furniture, drinking fountains, etc. in the cafe eating area
6.3.18 Resetting Seating — The Contractor shall, Monday through Sunday, before
10:00am each morning, reset all tables and chairs in the Zoo.
6.3.19 Blowing -Off Exhibits — The Contractor shall blow-off/clean animal exhibit roofs,
netting, cages, etc. on a routine basis. Prior to performance, the Contractor shall
coordinate with an Animal Care staff person.
6.3.20 Storm Drain Maintenance — The Contractor shall continuously maintain the Zoo's
storm/area chains, including the filter fiber by keeping them clean and free of
debris. The Contractor as necessary shall change the storm/area drains filter fiber,
which shall be provided by the Zoo.
6.4 Vacant Lots — The Contractor shall perform daily blowing -off, trash and debris removal
at the following properties:
6.4.1 Standard & McFadden
6.4.2 Raitt & Myrtle
6.4.3 625 S. Cypress
Work Not Scheduled
City of Santa Ana RFP 19-092
PA-
3131
Exhibit 7
7.1 The Director's Representative may delete a portion of the specification or the entire work
site from contractual maintenance during a construction period or for any reason. The
deletion of this portion of work will be reflected as a reduction in the monthly payment to
the Contractor. The amount of reduction will be based on the percentage of area involved
(on a square -foot basis) and will be determined by the City.
City Inspection
8.1 The Director's Representative shall regularly inspect the parks, playgrounds and fields and
all other City property subject to this Agreement. If said inspection results in discovery of
work that is not performed in the manner, and to the professional degree set forth in the
Specifications, The Contractor agrees that the City shall; 1) withhold from Contractor's
next monthly payment, the City's actual or estimated cost of performing the work; or, 2)
hire a contractor or City staff to perform the work not performed and then withhold from
the Contractor's next monthly payment the City's actual cost for performing the work to
bring the property into conformance with the specifications. Additionally, City shall
impose liquidated damages of up to $300.00 per inspection, per park, per item specified
herein not performed, per day not meeting the specifications during any such inspection.
8.2 Furthermore, it is not the Director's Representatives responsibility to inform the Contractor
when work specified in the specifications was not performed or that deficiencies exist. It
is the Director's Representatives responsibility to inspect the properties to verify that work
was performed to the specified level of quality and time frame followed by reporting that
the work was performed satisfactorily or not. It is the Contractor's responsibility to provide
adequate supervision and staffing to visit each site daily and prepare schedules for the
appropriate level of staff, equipment and materials to perform all aspects specified in this
agreement. Should the Director's Representative create PowerPoint punch lists, essentially
performing the Contractor's Supervisor's responsibilities/duties of determine what work
needs to be performed in accordance with the agreement specifications, the City shall
deduct $300 per Power Point punch list from the Contractor's monthly invoice.
City of Santa Ana RFP 19-092
2.%*'A232
Exhibit 7
Contractor Responsibilities:
1.0 GENERAL CONDITIONS
1.1 Definitions-
1.1.1 "Director's Representative" shall mean the Executive Director of Pas, Recreation
rk
and Community Services designated representative(s).
1.1.2 `SAPRF" shall mean Santa Ana Park and Recreation Facilities.
1.13 "Pruning" shall mean the practice of removing lateral shrub or tree branches and
may also be referred to as "trimming."
1.1.4 "Weed" shall mean any undesirable or misplaced plant.
1.1.5 "Hardscape" shall mean any resilient surface other than tied' or planting beds, such
as but not limited to curbs, gutters, sidewalks, decomposed pathways, asphalt
pavement, mow strips, bollards, signs, grandstands, benches, picnic tables, drinking
fountains, BBQ's, fencing, railing, tire stops, etc.
1.2 Scheduling of Work -The Contractor shall provide landscape/grounds maintenance
between the hours of 6:00 a.m. and 6:00 p.m., Monday through Sunday. The schedule may
be modified only with the Director's Representative consent. Landscape/grounds
maintenance that generates excess noise cannot begin before 8:00 a.m.
1.3 The Contractor shall establish schedules of "routine work" to be followed in the
performance of this contract. In addition to the Contractor submitting the Monthly Park
Maintenance Inspector's hlspection Schedule and other required monthly reports, the
Contractor shall submit weekly schedules listing the work tasks, crew performing the task,
and the projected hours to complete the task. The schedules shall be emailed to Director's
Representative by Thursday at 4:00pm for the upcoming week. Any changes in scheduling
shall be reported in writing 48 hours before the proposed change and must be approved by
the Director's Representative. The schedule shall include days of the week and what
person/crew will be performing specific work in accordance with the specification.
1.2 Local Office - The Contractor shall maintain a physical office within the 714 area code
(local office). The local office shall be open Monday through Friday 8:00 a.m. to 5:00 p.m,
with a company representative present at all times. Answering services or mobile
telephones will not be considered a local office.
1.3 Emergency Response — The Contractor shall have an emergency "Stand-by" staff person
assigned to respond to urgent calls after hours. The Contractor shall have the capability to
answer calls immediately and respond to after-hours service within one (1) hour from the
time the call is made.
1.4 Extra Work or Outside the Scope of Work -Damage or malfunction to site amenities, plant
material or irrigation system equipment by any of the following may be considered outside
the scope of this Agreement unless otherwise specified herein:
-Acts of God
-Civil Disorder
-Vehicle Collision (excluding Contractor and its employees and subs)
-Excavation or Re -surfacing of the Street
-Power Failures
City of Santa Ana RFP 19-092
2 6X23 3
Exhibit 7
-Underground Wiring Damage
-Extra Work Requested by the Director's Representative
Contractor will not be considered responsible for replacement. Contractor must prove to
the satisfaction of Director's Representative that one of the above occurred in order to be
excused from performing under the Agreement.
Extra Work or Outside the Scope of Work -Damage (a.k.a. Extra Work) shall be
compensated:
i Labor- 2 5 % above prevailing wage
ii Materials- 15% above retail contractors cost
ii Equip Rent-15% above contractor's cost
All Extra Work or Outside the Scope of Work -Damage work shall be performed by
Contractor's staff other than the routine maintenance staff assigned to the contract. Any
staff routine maintenance Contractor's staff discovered performing Scope of Work -
Damage work shall not be charged as Extra Work.
2.0 UNIFORMS AND VEHICLES IDENTIFICATION
2.1 The Contractor shall provide to all field personnel a standard uniform including but not
limited to uniform company hats, collared work shirts, pants, jackets, cold weather vests
and ANSI approved safety shoes. All cmiforms will be marked by patch, silk screen or
embroidery with the company name and logo or other form of identification.
2.2 All equipment shall be clearly identified on both sides and rear of the vehicles as belonging
to the Contractor, well maintained, in excellent working condition, be clean in appearance
and without extensive visible damage, dirt graffiti etc. In addition, all vehicles shall have
the company's name, contractor's license number and contact information clearly
identified on both sides and the rear of the vehicle.
2.3 The Director's Representative reserves the right to direct the Contractor to remove an
employee or piece of equipment for not meeting high maintenance and appearance
standards.
3.0 SAFETY REQUIREMENTS
3.1 All work performed under this contract shall be completed with maximum safety as the
priority above all other requirements. The Contractor shall be incompliance with his/her
companies City approved Illness and Injury Prevention Program and all Federal, State and
Local OSHA requirements, laws and regulations.
3.2 All work performed under this contract shall be performed in strict compliance with all
federal, state and local safety laws, regulations or other authoritative mandates that protect
workers and the general public, including but not limited to, excavation/trenching/shoring
blood borne pathogens, hazardous waste identification and transport and pesticide use and
reporting.
City of Santa Ana RFP 19-092
2VNZ34
Exhibit 7
3.3 In the event unsafe work is observed by City staff or otherwise reported, the Director's
Representative may at his discretion order the Contractor to stop performing and pay all
costs and or damages resulting from the delay.
3.4 The Contractor shall perform all safety training required by OSHA, CalOSHA and any and
all authoritative government entities having authority over required safety training.
3.5 In addition, the Contractor shall submit to the Director's Representative each year upon
renewal of the agreement his/her updated Illness and Injury Prevention Plan which shall
include the annual OSHA safety training schedule and update OSHA safety training
records and employee safety training certificates. All OSHA Training shall be performed
by a certified OSHA Trainer.
4.0 SAFETY NOTIFICATION
4.1 If Contractor identifies a potential safety issue, Contractor shall:
4.1.1 Notify the public that potentially unsafe conditions exist by installing yellow
"Caution Tape" and "A" frame barricades or equal substitute around the condition.
4.1.2 Notify the Director's Representative of the condition first by phone and then in
writing (e-mail is acceptable) including digital photographs of the potential safety
concern. Once the Contractor has notified the City and the public of the condition,
as specified above, Contractor shall have no further responsibility regarding the
condition.
5.0 UNDERGROUND ALERT SYSTEMS
5.1 Underground Alert Systems (telephone number 1-800-422-4133) must be notified 48-
hours ur advance prior to any excavation work.
6.0 PROPERTY DAMAGE
6.1 Any damage to private property caused by Contractor shall be immediately reported to the
property owner. Contractors shall pay for any damage caused to private property in
performing this agreement.
7.0 ACCESS TO PRIVATE PROPERTY
7.1 Prior to any work involving private property, the Contractor shall notify the City of the
proposed work and obtain all necessary permits and/or consent required from City and/or
property owner
8.0 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS
8.1 The Contractor shall protect City and/or private property adjacent to work areas including
sprinkler systems, drain pipes, lawns, brick work, plantings, masonry work, fences, walls,
sidewalks, street paving, etc., located on either public or private property. Contractor shall,
at its expense, replace any property that is removed or damaged, other than property pre -
City of Santa Ana RFP 19-092
Page 33
25-A-35
Exhibit 7
approved for removal. Contractor shall abide by the City's "Policy for Driving on Park
Property' (See Attachment 4).
9.0 TRAFFIC CONTROL
9.1 The Contractor will not interrupt traffic flow on City streets without obtaining a no -fee
permit from the City. Prior to performing maintenance activities where Contractor
employees work immediately adjacent City vehicular lanes or any other situation covered
under the California MUTCD, the Contractor shall implement no -fee permitted City
approved traffic safety plans to protect the health and welfare of its employees and the
general public prior to commencement of the agreement.
10.0 MONTHLY REPORTS
10.1 Prior to the first of each month the Contractor shall submit to the Director's Representative
for approval:
10.1.1 The Excel Park Maintenance Inspector's Inspection Schedule including a detailed
annual, monthly, weekly and daily work schedules consistent with task frequencies
in Exhibit A;
10.1.2 A copy of certified payroll sent to the Department of Industrial Relations on the
required format/forms of employees assigned to the contract areas;
10.1.3 An updated organizational chart, or equal, listing the names, titles, schedules and
number of Full -Time Equivalent (FTE'e) assignments of all persons working in the
contract areas;
10.1.4 Invoices and packing slips of name, type and quantities of commodities purchased;
10.1.5 Green Waste recycling report including tonnage and name/location of the green
waste recycling plant.
The information contained in the above referenced documents shall be updated with any
new information as changes occur. The Director's Representative shall be immediately
notified of any changes to the above information.
Failure to submit a report by the first of each month shall result in a fine of $100.00 per
day for each report submitted late.
11.0 WATER CONSERVATION & PROGRAMMING OF CONTROLLERS
11.1 The City shall be responsible for programming irrigation controllers and conserving water.
The Contractor shall be responsible for all repairs to lateral lines, rotors/heads/fittings.
12.0 SPECIFICATIONS INTERPRETATION
12.1 The intent of these specifications is known by the City of Santa Ana and SAPRF. Any
questions relating to the interpretation of these specifications must be addressed, in writing,
prior to the start of work. The Contractor agrees that interpretations of this contract after
the start of work are at the sole discretion of the Director's Representative, and the
Contractor shall abide by all such interpretations
13.0 PROTECTION OF EXISTING FACILITIES AND STRUCTURES
City of Santa Ana RFP 19-092
fW36
Exhibit 7
13.1 The Contractor shall exercise due care in protecting from damage all existing facilities,
structures, and utilities, both above surface and underground on the City's property. Any
damage to City, Santa Ana Park and Recreation Facilities (SAPRF), or private property
caused by the Contractor's neglect shall be corrected and paid for by the Contractor at no
cost to the City of Santa Ana or SAPRF. The City of Santa Ana and/or Director's
Representative shall make the determination of fault. The Director's Representative
reserves the right to issue a Stop Work Notice if the Contractor does not promptly repair
any damage, within twenty-four (24) hours of the damage incurred.
13.2 If the Directors Representative requests or directs the Contractor to perform work in a given
area, it will be the Contractor's responsibility to verify and locate any underground systems
(i.e, utility lines) and take responsibility for taking reasonable precaution when working in
these areas.
13.3 Contractor shall call Underground Alert (800) 422-4133) at least two working days prior
to digging for line locations. Any damage or problems shall be reported immediately to
the Director's Representative and the City of Santa Ana. If the Contractor discovers
something unexpected or a unique problem occurs, he should stop work and immediately
contact an authorized Director's Representative for a timely resolution of the problem.
14.0 SUBSTITUTIONS
14.1 Whenever a specific type of material is specified, no substitutions shall be allowed without
written consent of the SAPRF representative.
15.0 CERTIFICATION & APPLICATION OF MATERIALS
15.1 All materials shall be delivered on the site in original containers. Materials shall be subject
to inspection by the Director's Representative. The Director's Representative will not
approve materials not meeting the SAPRF standards, and Contractor shall return any such
non -satisfactory items at his/her cost.
15.2 No materials shall be applied prior to the Director's Representative verifying the specified
quantities of materials. Furthermore, should the Contactor apply materials before the
Director's Representative verifies correct materials and quantities, the Contractor shall not
receive credit for the applied materials. The Contractor shall then reorder and deliver the
materials, thereby not receiving credit for the applied materials.
16.0 CONTRACTOR NEGLECT
16.1 Any damage to the City of Santa Ana, SAPRF, or private property, which has been
determined to be due to the Contractor's neglect, shall be corrected at no additional cost to
the City of Santa Ana or the SAPRF.
17.0 CONSTRUCTION EQUIPMENT
17.1 The Contractor shall take all necessary precautions for safe operation of his equipment and
the protection of the public from injury and damage from such equipment.
City of Santa Agana RFP 19-092
26c.16 —37
Exhibit 7
18.0 SOUND CONTROL REQUIREMENTS
18.1 The Contractor shall comply with all local sound control and noise level rules, regulations
and ordinances that apply to any work performed pursuant to the Contract. Each internal
combustion engine used for any purpose on the job or related to the job shall be equipped
with a muffler of a type recommended by the manufacturer of such equipment. No internal
combustion engine shall be operated on the project without said muffler. Full
compensation for conforming to the requirements of this section shall be considered as
included in the prices paid for the various contract items of work involved and no additional
compensation will be allowed therefore. Sounds, such as loud music, that are not related
to the project, shall be kept at levels so as to not disturb the general public.
19.0 INQUIRIES AND COMPLAINTS
19.1 The Contractor shall maintain an office at some fixed place and shall maintain a telephone
thereat, listed in the telephone directory in his own name or in the firm name by which he
is most commonly known. Furthermore, the Contractor shall, at all times, have some
responsible person(s), employed by the Contractor, to take the necessary action regarding
all inquiries and complaints that may be received from the City of Santa Ana, Director's
Representative, and/or private citizens during normal working hours.
Whenever immediate action is required to prevent impending injury, death or property
damage to the facilities being maintained, the Director's Representative may, after
reasonable attempt to notify the Contractor cause such action to be taken by the SAPRF
work force. All costs of any such action shall be charged against the Contractor, or the
Director's ,Representative may deduct such cost from any amount due to Contractor.
All complaints shall be abated as soon as possible after notification, to the satisfaction of
the City of Santa Ana and/or Director's Representative. If any complaint is not abated
within a reasonable time, the Director's Representative shall be notified immediately of the
reason for not abating the complaint followed by a written report to the Director's
Representative within five (5) days. If the complaints are not abated within the time
specified or to the satisfaction of the Director's Representative, the Director's
Representative may correct the specific complaint and the total cost incurred by the SAPRF
will be deducted and forfeit from the payments owing to the Contractor from the SAPRF.
Such cost shall include all SAPRF staff time required to resolve the problem and
appropriate overhead charges
20.0 NOTIFICATION OF LOCATIONS OF WORK
20.1 The Contractor shall notify the Director's Representative when the contractor's crews will
be working within the SAPRR Said notifications will be made on a daily basis by
telephone, cell phone, fax, or by weekly written schedules which specify the entire weeks
work locations.
21.0 WORKFORCE
City of Santa Ana RFP 19-092
20A!�8
Exhibit 7
21.1 The Director's Representative may evaluate each of the Contractor's staff and if he/she
finds that a Contractors employee or sub -contractor's employee is not performing to the
satisfaction ofthe Director's Representative, the Director's Representative shall require the
Contractor to remove the employee from work sites at his or her discretion within 24 hours
of written notice.
22.0 MATERIALS
22.1 The Director's Representative shall approve or reject all materials delivered to the work
site. In addition, the Contractor shall not apply any materials until the Director's
Representative inspects the materials to confirm they are correct per specifications. Note
that the Director's Representative may stay at the work site to confirm that all materials
are applied correctly and in the quantities specified. Materials applied by the Contractor
prior to the Director's Representative inspecting the materials shall be considered not
applied. Therefore, the Contractor shall not be given credit towards the quantity of the
specified material required to be applied by the specification. The Contractor shall then be
required to deliver the specified quantity of material to the work site and, following the
Director's Representatives approval, apply the materials in the presence of the Director's
Representative:
Prior to the application or use of any materials the Contractor shall submit to the Director's
Representative a minimum 48 hours before delivery to the work site a list of all materials
and/or chemicals that may be used pursuant to the terms of this Agreement. The list shall
include the name of the product, the products specifications, and the quantity of materials,
prescribed method of use/application, Material Safety Data Sheets and chemical analysis
where applicable, recommended usage and any other manufacturer's data that may be
pertinent. The list must be submitted before any materials/chemicals are used pursuant to
this Agreement.
22.1.1 The materials and chemicals utilized in furtherance of this Agreement shall comply
with the following standards:
All fertilizers shall be complete, furnishing the required percentage of nitrogen,
phosphoric acid and potash to keep turf, trees, shrubs and other plants in a healthy
and vigorous growing condition.
Pesticides including but not limited to: Insecticides, fungicides, herbicides,
algaecides, aviacides, and rodenticides shall be of the best quality obtainable and
available on the market, properly labeled with guaranteed analysis, and brought to
the job site in the manufacturer's original container.
Materials shall as specified herein, matching those existing at the work site, or as
specified by the Director's Representative.
22.1.2 All materials delivered to the site shall be accompanied by a packing slip or other
form from the vendor indicating the specific commodity delivered and the quantity.
23.0 TRASH DISPOSAL AND RECYCLING
23.1 All organic waste (including leaves, grass clippings, brush, branches, and tree parts)
resulting from work performed under this contract shall be disposed of pursuant to the
City of Santa Ana RFP 19-092
2SA-39
Exhibit 7
requirements of the Santa Ana Municipal Code (SAMC) Chapter 16. Organic waste cannot
be taken to a landfill. Every month, the Contractor shall submit receipts from licensed
composters/green waste recycling facilities, to the Director listing the tons of organic waste
recycled and the names and addresses of the composting or processing companies.
23.2 As an alternative, the City may allow Contractor to dispose of green waste and trash in bins
provided by the City. The City will determine the amount of green waste and trash allowed
to be dumped in these bins based on historical amounts. Any additional disposal fees must
be paid by Contractor. At no time will the contractor be allowed to dispose of trash or
green waste that was not collected as part of this contract. If the City finds that the
contractor is disposing of trash from other contracts, the City will discontinue this service
for the contractor and the contractor will be required to pay for their own trash service.
24.0 PREVAILING WAGE DETERMINATION
General prevailing wage determination made by the Director of Industrial Relations pursuant to
California Labor Code Part 7, Chapter 1, Article 2, Sections 1770, 1773 and 1773.1 is:
CRAFT: ## LANDSCAPE MAINTENANCE LABORER
DETERMINATION: SC-LML-2019-1
ISSUE DATE: February 22, 2019
EXPIRATION DATE OF DETERMINATION: March 31, 2019* Effective until superseded by a
new termination issued by the Director of Industrial Relations,
City Responsibilities
1.0 CITY -DIRECTOR'S AUTHORITY
The Director's Representative is the only person authorized to direct changes in any of the
requirements under the Agreement and, not withstanding any provisions contained elsewhere in
the Agreement, and said authority remains solely in the Director's Representative. In the event
that the Contractor effects any such changes at the direction of any person other than the Director's
Representative, the changes will be considered to have been made without authority and solely at
the risk of the Contractor. In addition, the Director's Representative shall have the authority to
accept/reject materials, workmanship and to make changes in work or schedule, when the City
determines that no extra costs are involved. The Director's Representative shall also have the
authority to suspend portions of the specifications and withhold the cost of the suspended portion
of the agreement at his/her discretion.
The intent of these specifications is known by the City of Santa Ana. Any questions relating to
the interpretation of these specifications must be addressed, in writing, prior to the start of work.
When the performance of the work or completion per schedule is determined to be sub -standard
or not on schedule, the Director's Representative may recommend that all or a portion of payment
be withheld. In addition, the Director's Representative shall have the option to hire another
qualified contractor to perform any portion of the work specified and withhold payment in the
City of Santa Ana RFP 19-092
38
2P0A 40
Exhibit 7
amount of the cost to hire the qualified contractor. Payment to be withheld shall be deducted from
the next or subsequent monthly payment due, or if the amount is insufficient to cover payment, the
Contractor shall be liable for said deficiency and will be billed accordingly.
The Director's Representative shall decide all questions, which may arise as to the interpretation
of the quality of work, manner of performance, completion per schedule, acceptable fulfillment of
the Agreement by the Contractor, interpretation of the specifications, and compensation, including
completion of work by alternate sources.
City of Santa Ana RFP 19-092
Pa e 39
25�-41
Exhibit 7
FIFT f ff.
0 N a0 AO
CAMPESINO PARK &MWI r4OIW7WAM
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown2SAtLAMndary line of the site map
Exhibit 7
25A-43
Exhibit 7
m
r
y
a
a
v
0
X
X
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-44
Exhibit 7
4
For sites ad)acenC to streets, maintenance shall include the area up Co where the contests
SANEtc''gu¢er meets the asphalt street even if nut shown within the boundary line of the site map
CITY O SANTAANA
# MEMORY LANE{SANTA ANA RIVER
PARK SITE
r No Priority Turf
�tf n
EiYlM"- .
25A-45
Exhibit 7
MI
For sites adjacent
Rutter meets the
street, even if not shown within the
Aere the conc.
line of the site
25A-46
Rosita Park
Sport/Priority Turf Area
IContract Area
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-47
Exhibit 7
® Z For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-48
Exhibit I
Mn
;U
M
z
M
----------
� `]| � ;�
ZFor sites ad)acent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-49
Exhibit 7
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-50
Exhibit 7
I
WIM OV640r
t,
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-51
Exhibit 7
a
WIN
= QONnV=ARFA
BIRCH PARK VMPriority Turf
- For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-52
Exhibit 7
Xit1 r 4r lr
io
IM
0
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-53
Exhibit 7
25A-54
Exhibit 7
i d �cf
}d.
ij dJ
.f3S a3
in
da
,..
•
4.r
j�v`zr.."F}
t
t �3
rY
``
l=d � �,.✓
rY
A,
f
For sites adjacent to streets, maintenance
shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-55
Exhibit 7
Wn
N
2
m
X
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-56
Exhibit 7
I
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-57
Exhibit 7
25A-58
Exhibit 7
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-59
Exhibit 7
44t wall
a-nwall
s4 wall
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
if
25A-60
Exhibit 7
®4
s >�
X
X
O "
z
X
OR
01
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map _
25A-61
Exhibit 7
MAHTt-C- OPT.
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if n28X-6u in the boundary line of the site map
Exhibit 7
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even ifr� AgA3ithin the boundary line of the site map
Exhibit 7
O
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even ieAQ,"ithin the boundary line of the site map
Exhibit 1
A �
a s,
Y, ~
3
� r
A w
i'�;_W F
o CONTRA ,•rAM N
2nd Street Promenade
25A-65
4th Street
Exhibit 1
0 CONTRACT AREA
N
25A-66
Exhibit 1
25A-67
Exhibit 1
25A-68
Exhibit 7
602 N. Garfield -Garfield Parking Lot
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-69
Exhibit 7
Garfield Community Center
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-70
Exhibit 7
25A-71
Exhibit 7
Cn
�a
c
'
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-72
Exhibit 7
Santa Ana Stadium
All Priority Turf
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-73
Exhibit 7
Willard Playground
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-74
Exhibit 7
k 0
d
4 ;o
s
U I
MNAnouR PGVD.
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of th site map
..........
25A-75
For, sitesadjacentto streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-77
Exhibit 7
T�
I
6 P I N a@ ,l A is,
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site ma
25A-78
Exhibit 7
25A-79
Exhibit 7
X
m-f�`�
M5 7A91�Y"' w No Priority turf y—{
Witter L9 dw asphaltstrect, own if nt thewo-i'n ]in Ilno of Wo sl[e map I
Pacific Electric Park
%ol"fFIAAM
-
25A-80
25A-80
Exhibit 7
�rwa"
rsrr a�ae�q�
o p qp
SANDPOINTE PARK', & PASEOS
3700 Birch Se.
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not show>},w' A tJoundary line of the site map
Exhibit 7
0
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-82
Exhibit 7
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even JIV,&hc&&jwithin the boundary line of the site map
Exhibit 7
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
Cr)
z
a 0
M
r
m
n
E
W
I
®M
2 N
D
25A-84
Exhibit 7
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-85
C0 ,' � r ,Wrl,
p 1 i—d914
its, a Z
Q
CO _ ir .. i1n 11r g
� r
s i
Exhibit 7
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
', is ....... ..
i,
i e t
I
TV, F-
vJ
6 Ul
LU
3 :3 W
I
InNIAV inNMR-) I.4V3
0
�5A-88
Exhibit 7
25A-89
Exhibit 7
v,
w
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-90
Exhibit 7
# $ ,
& }�
\ � �
2�
.• � �
\�
i\
§ \
For sites adjacent m streets, maintenance shall include the area up to wherer concrete
gutter meets the asphalt street,even mom shown within the boundary line of the site map
25A- 1
Exhibit 7
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-92
e4 e ;. b .,
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-93
Exhibit 7
25A-94
Exhibit 7
25A-95
Exhibit 7
25A-96
Exhibit 7
25A-97
Exhibit I
W WarnetAve
Oranp Coi in
on
e
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-98
Exhibit 7
erome Bike Trail
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-99
Exhibit 7
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-100
Exhibit 7
i �i
12
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-101
Exhibit 7
/ \
4 } Z
< /
¥ . \
\ � \
\
�
X
�>d
cz
2»�
§
j
For sites adjacent m streets, maintenancesha:include the ,gmwhere the concrete
gutter meets asphaltthe street, even i l vd nr boundary 6,4r map
Exhibit 7
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary litre of the site map
25A-103
Exhibit 7
For sites adjacent to streets, maintenance shall include the area up to where the concrete
gutter meets the asphalt street, even if not shown within the boundary line of the site map
25A-104
Exhibit 7
EXHIBIT B
FEE/RATES SCHEDULE
#5944vl 25A-105
1 !1
Exhibit 7
)5e510,7 d 11I C)(4
APPEND
ATTACHMENT 3.5: FEE SCkICIDCTI,JE
CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR
a.,Atvts3t;APP; MAINTENANCE SERVICES: DISTRICT I
RFP NO.! I9-092
Pricing for each site and each taste should be as accurate as possible. Based on funding availability, the City may
amend and/or remove a site nr n i.g, trnm at,,. ....,,_,. _>........ ....... .. ..
...---- -. -..•
-..,. �
• ,•v • ...... � ., ur,cvure
nctn for other
sites amator tasks.
Playground/
District 1
Turicare
Landscape
Cleaning
Tot Lot/
Sports Areas
and Service
Care and
Care and
Euerclse Area
Care and
Annual Total
Full -Time
Service
samics
Care and
service
Equivalents
Service
Park$
Acreage*
Cesar Chavez/Campesino
7
$2,000.00
51,304.fl0
$1,000.00
$900.00
$4,500.00
$119,200,00
9
Edna
2
$2,000.00
$2,000.00
$1xii,00
$S(XLo0
N/A
572,0olloo
9
El Salvador
9
$2,000.00
$31200.00
$1,600.00
$1,000,00
$5,000,00
$153,600.DD
-
9
Memory Lane
0.60
N/A
$750.00
$500.00
$400AD
N/A
$19,800.00
9
Riverview
_
a
$2,000A0
$1,000.00
$1,000.00
$500.00
$4,SDD.pD
$iflg,000.00
9
Roder
a
$z000.00
$2,Oo(LOb
$1,000,00
$1,000.0o
$5,000.00
$132,000,00
9
Other
Atreag®"
17-^ St. & Santa Ana River
Triangle
Mao
N/A
$650,00
$ E)=
N/A
N/A
$14,400,00
9
Fairview Triangle
0,73
N/A
$650.00
$530.00
N/A
N/A
$14,400,00
9
centers/Facilttles
Acreage-
Newhope Library
0,56
N/A
$ 900.00
$800,00
N/A
N/A .
$20,400.00
2
Annual Total
$120,000.00
$149,400.00
$102,000.00
$90,400.00
$22g,000.00
,.
Full -Time Soofwitents
3
2
t
1
2
*Acreage IrtfDririOC(bp
i5 an e5tim t0 pPOvided
—by the C,,jCy. The Contractor is resnOhSible for obtainina
setnnl
ammnne
mturmanon.
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I
have examined the Scope of Services and am familiar with the scope of work locations, I am familiar with all the existing
conditions And limitation that may impact work requests, I undetstand and agree that I am responsible for reporting any
errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal,
Proposal Item Price - Provide costs for landscape maintenance. Fee must be inclusive of all costs, including but not limited
to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. The proposer warrants that
the prices, terms and conditioned quoted will be valid for a period of 120 days from the date the proposal is due, in order to
allow time to award an agreement,
Name of Authorized Agent
Sigha,u,. of Auti.
City of Santa Ana RFP 19.092
Page 54
r5-
25A-106
Exhibit 7
k
aft e(' �
APPENDiX ---�
ATTACHMENT 3-5: FEE SCHEDULE
CITY OF SANTA ANA RE, QUEST FOR PROPOSALS FOR
LANUNCAPE MAINTENANCE SERVICES: DISTRICT 2 (PAGE I OF 2)
RFP NO.:19-092
Pricing for each site and each task should be as accurate as possible, Based on funding nvallability, the City may
amend and/or remove a site or A tnslr tram the sennn atwarlr nN..... U....-AI--.....r...
District 2
Turf Care
and Care
landscape
Care and
Service
Cleaning
Care and
Service
Playgrounrll
Tat tot/
Exercise
Area Care
and Service
Sports
Areas Cara
and Service
Annual
Total
tull-Time
Equivalents
p-A
#'�"+3.'iA
Qg
"k4%e�
1.7
�131`;� X
$SM00
ty�
'21
$ 1%00
:.3 y
$200,00
$100.00
$2,000.00
t
Angels Community
35,520:00
10
Birch
2.4
$1,000,00
535.00
555.00
N/A
N/A
$25,080.00
10
Cabrillo
7:3
$17 oo
$1,35tl.0Q
$400.09
500,00
9.00
6.200.00
10
Che a's
0.4
$100A0
$100A0
$100.00
1Q9.00
250.00
$7,8g0A0 -
10
Eldridge
1.2
$1, 000,00 _
lulmoo
$200.00
NIA
NIA
$24;000.00.
10
Flakier
1.5
$S0D.tl0 _
$460A0
$400:60
400.00
N/A ...
$24,009,0D -
S.0
French
0.2
ASD;00
$100.00
100.00
N/A
NA
$4,200,00
ID
Garfield
01
i0q,00
50.00
$100,00
$50.00
N A
3,69 q
10. .
Mabury
5.5
1,800.00
$1200.00
I $40Q.00
NIA
NIA
t46,806.00
10
Mariposa
0.5
$100100
$100,00
1$100.00
slooloo
250.00
$7,00040
10
Morrison
5.9
.1,500;00
S1,000,0D
4➢0.90
2
U, 6
$2,500xti
677200.0➢
- To
portola
9.1
SUG0,00
$ 950.0t)
600,.
$3,500:00
oo'o
Saddleback vlew
0.9
800A0
$400. 00
$15000
5150.00
NIA
18;000.00.10
Santiago (includibike trail
26.0:
$5p00A0
$2.500.00
_ 2000.00
$80➢:00
$8,500.00
$245,600;00
10
016,1101
2ndStfrom 6roadwa to Sycamore
Miias:
0.1
NIA
, S
$15➢.➢0
$150.00
NIA
N/A
3,600.00
10
4i115f. from Ross to French
0.5
N/A
$1N=
$175.00
NIA
.NIA.
$3,300;00
10
P.lek _
NE canter of 3rd5t, and Bush St.
A4ka _:
q.8. _-
� m
� m
N/A -
$7tlQA0
NIA
:NIA.
$i$,SOQAO
10
312 N:-Bush Streat
GA
NIA.
$150,00
NIA
NIA
$3,000.00
1:0
602: N, Garfield Street
012-..
N/A
$100:00
NIA
'NIA
$2 40000
xQ
fcelitersaci ia'av
9 C8ntaC
a ea e'
f
, A0
...Q
f €
t0
Garfialdcommuna-Center
0:2
N/A
$1g0,00
F$75.00
.NIA
NA
$2,400:g0
10
Plate Cale Guatro
0:2 -
N.A
150.00
.NIA
N/A
$3,000:00
10:
Sarah Mae Downie Herb Garden
0A
$80.00
$100.00
N A.
N A
$3,060.00
10
Santa Ana Stadium
6A
500.00
$S,SOO.tlO
:NIA
$1,000.00
$72,000.00
10
Willard plat round
02
NIA
10tl.00
150.90
NIA
$4,200.00
1tl
--
AnrivaiTatal$211,080.00
E
$160,020.00-
;00
$37,80q.tl0
$258,500.04
$797,160,00
co,
Pug•Tima Equivalents
- 11
3
2
:Z.
1
2
10
A ----Round on Amounts to $11)"`***
*Aeroage and Linear Miles Information is an estimate provided by the City, The Contractor is responsible for obtaining
actual acreage information,
initials Date
25A-107
Exhibit 7
a n P/ a I C xve �-
LANDSCAPE MAINTENANCE SERVICES: DISTRICT 3
RFP NO.:19-092
Pricing for each site and each task should be as accurate as possible. Based on funding availability, the City may
amend and/or remove a site or a funk cram the berme nf.0, .:et ..a +r e e : e ., ,..,..._
--..
ova vH.G.
111. uquw[
lntlnB.
Playground/
"-
Turf Care
Caree
Landscape
Care and
Cleaning
Care and
Tot Lot/
Exercise
Sports Areas
Care and
nnua
Al
Full -Time
and aTurf
Service
Service
Area Care
Service
Total
Equivalents
and Service
Sumo Koral
11.0
$2,000,0R
$1,200.00
$300.00
$500.00
$5,000,00
$108,000.00
12
Delhi
10.4
$2,500,00
51,000.00
$60q.tl0
$404.00
$4500.00
,
$108,040.00
12
Lillie King
9.6
$2,000.00
$1,300.00
$1,200.00
$IIOp.00
$3,500,00
A051600.00
12
Madison
610
$1,200.00
$1,200.00
_
$800.00
$700.00
$2,100.OQ
$72,000A0
12
Memorial
15.5
$2,600,00
$3,500,00
$2,000.00
$900,00
$6,000.00
$156,000,00
12
Pacific 6iectric.
1.4
$200A9
Wool!)
$250,00
$150.00
$300.00
$14,900.00
12
Sandpoinfo(in cluding passes)
7,7
$1,500A4
$1,800.00
$1,000.00
$S00.tl0
$a,000.00
$81,6g0.00
it
Segerstrom
1.2
$550.00
$A04A0
$200,OR
NIA
NIA.
$13,8R0,00
12
>¢ r a 86� ., fig.
•l
r
Flower Trail(Flowet/Warnorta
Flower/Sunflower)
115
$1,900,00
$1,100,00
$509.00
N/A
N/A
$34,800A0
12
PE Trail(Chostnut/Maple to
Y
Alton Bristol
$:5
$g,gkR,00
$2;040AR
$1,S00:00
$460.00
NIA
$82,80000
12
.
_
300 S. Main street
0.4
N/A
$400.00
$325A0
NIA
N/A
$8,700A0
12
12
10225, Main street
0.1
NiA
$375.00
$350,00
NIA I
N/A
$0.700.00
.12
Roosevelt/Walker Comm. Center
1;3
N/A
$500,00
$600,00
$40MOtl
$800.00
$27,600.00
12
IUnufeS Cu a t
l ree e
5#andard and McFadden
N/A
N A
$750,00M.
�N A
NIA
$9,po0:0R
2
62SS Cypress
N/A
N/A
8750.00--
NIA
NJA
$B4OOR.00
AnnuatTatal .
$202,200.00
$156,900:00
$13s,So0:00
$57,000.0Q
$290,400,00
$8a4,000.00
FuB-Time 6qulualents
8
2
3
2
2
12
-,+V M1w GIArv111W41A43 tU,lAU'""'-'-' ---
*Acreage information is an estimate provided by the City. The Contractor is responsible for obtaining actual acreage
Information,
Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I
have examined the Scope of Services and am familiar with the scope of work locations, I ant familiar with all the existh#g
conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any
errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal,
Proposal Item Price - Provide costs for landscape maintenance. Fee must be inclusive of all costs, including but not limited
to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage, and fuel. The proposer warrants that
the prices, terms and conditioned quoted will be valid for a period of 120 days from the date the proposal is due, in order to
allow time to award an agreement.
d Leo �• re
Printed Name/Signature of A' ;ed Agt Title
25A-108
Exhibit 7
._ ATTAC IMENT 3-5: FEE SCHEDULE
CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR
LANDSCAPE MAINTENANCE SERVICES: DISTRICT 4 (PAGE I OF 2)
RFP NO.: I9.092
Pricing for each site and each task should be as accurate as possible, Based an funding availability, the City may
amend and/or remove a site or a task from the scd a of work vitl ff
e tout o eetin ricm
for other
sates and/or
tasks.
Playground
District
Turf Care
Landscape
Care and
Cleaning
Cara and
/Totlot/
Exercise
Spurts
Areas Care
Annual
Full -Time
and Service
Service
Service
Aroa Cara
and Service
Total
Equivalents
and Service
Parks
Acreage
Adams
7
$ 2,500.00
$1,00p.00
$1,000.00
2,500.00
$ 90,00940
14
Centennial
87
$4,000.00
$5,000 00
$3,000.00
$2,000.00
$a,700.00
$248,400.00
14
Friendship
p,1
N/A
$ g00.00
$ 800.00
S 30b.00
N/A
$18A4p.00
14
Heritage
a
2,SOO 00
r,000,tl0
$ 700.00
$ 800,00
$3,000.00
$96,000.00
14
lemma
14
$ 2,D0o.00
$ Lsoo.o0
$1, moo
$ 50000
$ 4,000.00
$109,200.00
14
Santa Anita
5
$ 2,000.00
$ 800.00
$ 80tl.00
$ 400.00
$ 2,300.00
$ 78,000ni)
14
Thornton
35
S4,000A0
$3,400,00
$2,500.00
$ 800.00
$ S,R00,00
$188,400,00
14
windeor
12
$2,000.00
ll o'40
$2,000.00
500.00
$3,000.00
$102,000.00
14
Trails and walkways
linear Miles
Bear Street iSegertrom Ave. to
MacArthur 01vd,)
0.44
$ 385.00
$ 450.g0
$ 4#5.40
NjA
NfA
$15,240A0
5
Greenville Street (North of Nali
Ave, to So arstr0rn Ave,
03B
$ 350,04
$ 350.00
S 500.00
N/A
N/A
$ 14,400.00
5
laromatManto Vista Aue to
McFadden Ave)
0.25
N/A
$ SWAp
$ 600.00
N/A
N/A
$13,200.00
S
MacArthur0lvtI (Santa Ana
RNer TraO t0 MacArthur Blvd)
p,06
N/A
$ 504,00
$- SO4A0
N/A
N/A
$ 12,000,00
s
Bain Street(Segartrdm Ave. to
Alton Ave,
0.25
$200.00
$ 600.0Q
$ 300.00
NIA
N/A
$ 13,200,00
5
Other
Acreage
McFadden Triangle
0,94
NIA
$ 950.00
S 850,00
N/A
N/A
$ 21,640,00
S
Sc Andrew Pl./St. Gertrude Pl.
0.1010.08
N/A
$ 700,00
400.0
NIA
NIA
$ 13,200,00
5
Centers/Faciitlas
Acreage
`C+tV'yaad-
»-
S-•3r808:8@
$•.2i>i1Q0:80
....N/A•,
"'PifA
S^99�fiQ. r
5
Santa Ana PAAL Center
0152
N/A
700.00
$ 5 040
N/A
NIA
$ 14,400.00
5
Unused Pro ar
Acrea a
Raltt and Myrtle
N/A
N/A
1,0 -.00
NA
WA
S
Annual Total
$281,220.00 $ 256,200.00 $ 231,420,00 $ 69,600.00
$ 320,400 00
Fuli•Tima Equivatents
*.**'R d if *04*
/,rJ,§'4,24
oun o mounts to$10
*Acreage and Linear Miles information is an estimate provided by the City. The Contractor is responsible for obtaining
actual acreageinfonnation.
Initials Dat,
City of Santa Ana RFV 19•Q92
Page 58
25A-109