The URL can be used to link to this page

Home My WebLink About25L - AGMT AMENDMENT ARAMARKREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 21, 2020 TITLE APPROVE AN AGREEMENT AMENDMENT WITH ARAMARK CORRECTIONAL SERVICES IN THE AMOUNT OF $500,000 FOR INMATE FOOD AND COMMISSARY SERVICES {STRATEGIC PLAN NO 1, 3A} /s/Kristine CITY MANAGER CLERK OF COUNCIL USE ONLY: _••e• ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO I2I111a011111LTA 1:1g11 RECOMMENDED ACTION Authorize the City Manager to execute an amendment to an agreement with Aramark Correctional Services to provide inmate food and commissary services for the period of February 1, 2020 through June 30, 2020, for a total -not -to -exceed amount of $500,000 (including a $35,000 contingency), subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On October 6, 2016 the Police Department issued a Request for Proposals (RFP #16-128) for contracted food service and inmate commissary. The City Council awarded the agreement to Aramark on April 18, 2017. Aramark currently provides meal preparation for Santa Ana Jail inmates, operation of the Police Department cafeteria (Code 7), and operation of the inmate commissary program. Commissary services enable those in custody to purchase a variety of hygiene and food items. The Sana Ana Jail houses approximately 400 inmates per day. The Santa Ana Jail's current three-year agreement is for a total amount of $2,945,696 and expires on January 31, 2020. An RFP process is currently underway to identify the best market terms for inmate food and commissary services to result in a long-term agreement effective July 1, 2020. This amendment is necessary to provide continuity of service for inmate food, Code 7, and commissary operations upon the expiration of current agreement (Exhibit 1). Aramark Correctional Services has agreed to provide interim services identical to the agreement currently in place through June 30, 2020, with an adjustment of 5 percent to the current per -meal cost. This will increase the per meal cost from $ 2.38 per meal to $ 2.50 per meal. The $500,000 agreement amount includes a $35,000 contingency to cover increases in the Jail's average daily population, and additional food services as needed. The proposed agreement, upon execution, may be terminated without cause by either party upon ninety (90) days' written notice. Aramark has been responsive and accommodating in the servicing of the current agreement, and staff recommends approval of this interim agreement while the RFP process in completed. 25L-1 Agreement with Aramark Correctional Services January 21, 2020 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal # 1 - Community Safety, Objective 3 (promote fiscal accountability to ensure financial responsibility at all levels of the organization), Strategy 3A (continuously evaluate and assess fiscal aspect of service delivery to ensure that the Police Department provides programs and services efficiently and effectively). FISCAL IMPACT Funds are available in the Jail Operations Contract Services account (no. 01114475-62300) account for fiscal year 2019-20. APPROVED AS TO FUNDS AND ACCOUNTS: David Valentin Kathryn Downs, CPA Chief of Police Executive Director Santa Ana Police Department Finance & Management Services Agency Exhibit: 1. Second Amendment to Agreement with Aramark for inmate commissary and food services 25L-2 Exhibit 1 SECOND AMENDMENT 'I FOR THIS SECOND AMENDMENT to the above -referenced agreement is entered into on this 21" Day of January 2020, by and between ARAMARK Correctional Services, LLC, a Delaware Limited Liability Company ("ARAMARK"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The parties entered into an Agreement No. A-2017-077 dated February 1, 2017 ("Agreement"), by which ARAMARK agreed to provide inmate commissary and food services at the Santa Ana Detention Facility. The Agreement was approved by the City Council on April 18, 2017. The term of the Agreement is in effect until January 31, 2020. B. On November 21, 2017, the City and Aramark entered into a First Amendment to the Agreement (A-2017-333) in which the parties amended the Agreement to include additional funding regarding negotiated rates related to the transition of the Santa Ana City Jail ("Jail") from a Type II Housing Facility to a Temporary Holding Facility as of January 1, 2018. C. The parties now seek to further amend the Agreement to extend the term through the remainder of the City's current fiscal year and to include additional funding to support the negotiated rates and allow continuation of food services at the Santa Ana Detention Facility pursuant to Consumer Price Index (CPI) increases allowed for under the Agreement. The Parties therefore agree: Section 2, Compensation — A. Food Service — subsection a., is amended to increase the overall compensation by $500,000, which includes a contingency amount of $35,000 to pay for additional services per the sole direction of the City. The total not to exceed amount of the Agreement is $3,445,696. 2. Pursuant to Section 2, Compensation —A. Food Service —subsection c., the parties agree to the following rates for the City regarding the increase in rates: City of Santa Ana, California Effective February 1, 2020 until June 30, 2020 Average NUMBER OF PRICE MEALS Served" 1 99 $5.950 #22823vl Page 1 of 2 25L-3 3. Section 3, Term, is amended to extend the term of the Agreement through June 30, 2020. 4. Except as modified by this Second Amendment, all other terms and conditions of the Agreement and the First Amendment, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM SONIN-N A RCARVALHO City �r By: _ B[ GOSIAN Assistant City Attorney RECOMMENDED FOR APPROVAL DAVID VALENTIN Chief of Police CITY OF SANTA ANA KRISTINE RIDGE City Manager ARAMARK A By: MARK R. ADAMS /-13-302-0 Title: VP Finance, CFO Page 2 of 2 #22823v1 25L-4