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Home My WebLink AboutSA - FULL PACKET 2020-02-04w DRAFT MINUTES OF THE SPECIAL MEETING OF THE SUCCESSOR AGENCY OF THE CITY OF ��GG ii■■ SANTA ANA, CALIFORNIA January 21, 2020 CITY OF SANTA ANA ACTING AS SUCCESSOR AGENCY MEETING - January 21, 2020 WTI Iarexelcl91:1:aJiFTWO]0all 4I11W7 Mayor Pulido called the Successor Agency meeting on January 22, 2020, at 12:11 a.m. COUNCILMEMBERS Present: Mayor Pulido Mayor Pro Tern Villegas Councilmember Iglesias Councilmember Penaloza Councilmember Solorio Councilmember Bacerra COUNCILMEMBERS Absent: Councilmember Sarmiento STAFF Present: PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 "Public Comments/Public Input' for description.) CONSENT CALENDAR MOT/ON: Approve staff recommendations on the following Consent Calendar items: Items 1 through 3. 1. SPECIAL MEETING MINUTES OF JANUARY 15, 2019 {STRATEGIC PLAN NO. 5, 1) 2. EXCUSED ABSENCES Councilmember Sarmiento was absent. 3. RECEIVE AND FILE THE QUARTERLY REPORT OF CONTRACTS ENTERED INTO BY THE CITY MANAGER (JANUARY 1, 2019 — DECEMBER 31, 2019) {STRATEGIC PLAN NO. 4, 1) DRAFT SUCCESSOR AGENCY MINUTES 1 JANUARY 21, 2020 SA-1-1 "END OF CONSENT CALENDAR" Motion to approve recommendation Approve staff recommendations on the following Consent Calendar items: Items 1 through 3. moved by Mayor Pro Tern Villegas seconded by Councilmember Bacerra. Mayor Pro Tern Villegas motioned to approve recommendation, seconded by Councilmember Bacerra. MOTION: Mayor Pro SECOND: Councilmember Bacerra Tern Villegas VOTE: AYES: Mayor Pulido, Mayor Pro Tern Villegas, Councilmember Iglesias, Councilmember Penaloza, Councilmember Solorio, Councilmember Bacerra (6) NOES: None (0) 1e1-1.1 fe11.F 1e1-19=I.IF 1.11b91►DO&CK6L14:11►197-1V None (0) Councilmember Sarmiento (1) 4. ADOPT A RESOLUTION APPROVING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE FOR THE PERIOD OF JULY 1, 2020 THROUGH JUNE 30, 2021 {STRATEGIC PLAN NO. 4, 11 Motion to approve recommendation Adopt a RESOLUTION 2020-001. A RESOLUTION OF THE SUCCESSOR AGENCY TO THE FORMER COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF SANTA ANA APPROVING THE RECOGNIZED OBLIGATION PAYMENT SCHEDULE 20-21 FOR THE PERIOD OF JULY 1, 2020 TO JUNE 30, 2021 PURSUANT TO HEALTH AND SAFETY CODE SECTION 34177 (0), AND PART 1.85 OF DIVISION 24 OF THE CALIFORNIA HEALTH AND SAFETY CODE ("DISSOLUTION ACT") moved by Mayor Pro Tern Villegas seconded by Councilmember Bacerra. Mayor Pro Tern Villegas motioned to approve recommendation, seconded by Councilmember Bacerra. DRAFT SUCCESSOR AGENCY MINUTES 2 JANUARY 21, 2020 SA-1-2 MOTION VOTE: COMMENTS Mayor Pro SECOND: Councilmember Bacerra Tern Villegas AYES: Mayor Pulido, Mayor Pro Tern Villegas, Councilmember Iglesias, Councilmember Penaloza, Councilmember Solorio, Councilmember Bacerra (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Councilmember Sarmiento (Councilmember Sarmiento) 5. CITY COUNCIL ACTING AS SUCCESSOR AGENCY COMMENTS - AT THIS TIME the City Council acting as Successor Agency may comment on non -agenda matters and ask questions of or give directions to staff. NO action may be taken on non -agenda items unless authorized by law. ADJOURNMENT Mayor Pulido adjourned the Successor Agency meeting at 12:11 a.m. Daisy Gomez Recording Secretary DRAFT SUCCESSOR AGENCY MINUTES 3 JANUARY 21, 2020 SA-1-3 REQUEST FOR SUCCESSOR AGENCY ACTION (D MEETING DATE: FEBRUARY 4, 2020 TITLE: ADOPT RESOLUTION ESTABLISHING CITY MANAGER'S CONTRACT AUTHORITY UP TO $50,000 FOR THE SUCCESSOR AGENCY {STRATEGIC PLAN NO. 5, 11 /s/Kristine CITY MANAGER CLERK OF THE COUNCIL USE ONLY: @1»CAID0W ❑ As Recommended ❑ As Amended ❑ Implementing Resolution ❑ Other CONTINUED TO 1�1��►U1�1:3q;7 RECOMMENDED ACTION Adopt a resolution establishing the authority of the City Manager to execute contracts in an amount not to exceed $50,000 for the Successor Agency, thus mirroring the 2019 approved limits of the City Manager. DISCUSSION On November 18, 1986, the former Community Redevelopment Agency of the City of Santa Ana granted its Executive Director the authority to execute agreements in an amount not to exceed $10,000, which matched the same authority given to the City Manager. In 2006, the residents voted to amend Section 421 of the City's Charter to increase the City Manager's authority to execute agreements up to $25,000 and to require the City Manager to submit quarterly reports on all such agreements to the City Council at a public meeting. This same increase in contract authority and reporting requirements was granted to the Executive Director of the former Community Redevelopment Agency through the approval of Resolution No. CRA 2008-006. On November 19, 2012, the Successor Agency Board adopted Successor Agency Resolution No. 2012-009 to authorize the City Manager to execute agreements on behalf of the City, acting as the Successor Agency, in the amount of $25,000. This allowed the Successor Agency to continue to wind down the affairs of the former redevelopment agency more efficiently. On March 19, 2019, City Council adopted Ordinance No. NS-2963 to amend certain sections of the Santa Ana Municipal Code relating to the City Manager's authority to bind the City to non-public works contracts and increased the amount up to $50,000. In order to maintain consistency throughout City/Successor Agency operations and to alleviate the need to expend administrative resources to prepare agenda staff reports for multiple agreements exceeding $25,000 but under $50,000, staff recommends increasing the City Manager's authority up to the same $50,000 cap as City agreements. The City Manager shall be required to continue to provide a report each quarter on the contracts executed. SA-3-1 Resolution — City Manager Contract Authority February 4, 2020 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal # 5 - Community Health, Livability, Engagement & Sustainability, Objective # 1 (establish a comprehensive community engagement initiative to expand access to information and create opportunities for stakeholders to play an active role in discussing public policy and setting priorities). FISCAL IMPACT There is no fiscal impact associated with this action. Steven A. Mendoza Executive Director Community Development Agency Exhibit: 1. Resolution SA-3-2 SUCCESSOR AGENCY RESOLUTION NO. 2020-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACTING AS SUCCESSOR AGENCY TO THE FORMER COMMUNITY REDEVELOPMENT AGENCY ESTABLISHING AUTHORITY OF THE CITY MANAGER TO EXECUTE SUCESSOR AGENCY CONTRACTS IN AN AMOUNT NOT TO EXCEED $50,000 BE IT RESOLVED BY THE MEMBERS OF THE SUCCESSOR AGENCY OF THE CITY OF SANTA ANA. AS FOLLOWS: Section 1. The City Council of the City of Santa Ana, acting as the Successor Agency, conclusively finds, determinesand declares as follows: A. On January 9, 2012, pursuant to Section 34173 of the California Health & Safety Code, the City of Santa Ana ("City") elected to serve as the Successor Agency for the former Community Redevelopment Agency ("Agency") of the City of Santa Ana. B. The City will perform its functions as the Successor Agency under the Dissolution Act to administer the enforceable obligations of the Agency and otherwise unwind the Agency's affairs. In order to unwind the Agency's affairs, the Successor Agency will need to have contract authority similar to that of the City. C. In November of 2006, the residents of the City of Santa Ana voted to amend Section 421 of the City's Charter to increase the City Manager's authority to execute agreements, and further provide that the City Manager must submit quarterly reports to the City Council at a public meeting reporting on all such agreements. D. On March 19, 2019, the City Council of the City of Santa Ana adopted Ordinance No. NS-2963 increasing the City Manager's authority for non-public works contracts in an amount not to exceed $50,000, after determining that doing so will free staff time from the administrative burden of bringing numerous contracts to the City Council for approval and allow staff to devote time to the efficient and timely delivery of services to the public. E. Regardless of the contract amount, all contracts must comply with the City's Purchasing Policies & Procedures designed to ensure fair and competitive procurement practices. F. At this time, it is appropriate for the City, acting as the Successor Agency, to be granted the same contract authority for consistency. Resolution No. 2020-XX SA-3-3 Page 1 of 3 Section 2. The City Manager is hereby authorized to bind the City, acting as the Successor Agency to the former Community Redevelopment Agency, on contracts for an amount not to exceed $50,000 in a single agreement. Section 3. At least quarterly, the City Manager shall place on the Successor Agency to the former Community Redevelopment Agency's agenda for information, a report of contract let by the City Manager pursuant to authority granted hereby. That report shall include the identities of contractors and amounts of each contract. Section 4. This Resolution shall take effect immediately upon its adoption by the City Council, acting as the Successor Agency, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this day of APPROVED AS TO FORM: Sonia R.f&rvalho, City Attorney rjm mw&& AYES: Councilmembers: NOES: Councilmembers: ABSTAIN: Councilmembers: NOT PRESENT: Councilmembers: 2020. Miguel A. Pulido Mayor Resolution No. 2020-XX Page 2 of 3 SA-3-4 ONImII:3Ia1 CERTIFICATION OF ATTESTATION AND ORIGINALITY I, DAISY GOMEZ, Clerk of the Council do hereby attest to and certify the attached Resolution No. 2020-XX to be the original resolution adopted by the City Council acting as the Successor Agency to the former Community Redevelopment Agency on .2020. Date: Daisy Gomez Recording Secretary City of Santa Ana Resolution No. 2020-XX SA-3-5 Page 3 of 3