HomeMy WebLinkAbout4 - HA RESO CONTRACT AUTHORITY INCREASE_2020-02-04REQUEST FOR HOUSING
AUTHORITY ACTION
MEETING DATE;
FEBRUARY 4, 2020
TITLE:
ADOPT RESOLUTION ESTABLISHING
EXECUTIVE DIRECTOR'S CONTRACT
AUTHORITY UP TO $50,000 FOR THE
HOUSING AUTHORITY
(STRATEGIC PLAN NO. 5, 1)
� IV �__
EXECUTIVE DIRECTOR
RECOMMENDED ACTIONS
RECORDING SECRETARY USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
CONTINUED TO
Adopt a resolution establishing the authority of the Executive Director to execute contracts in an
amount not to exceed $50,000, thus mirroring the 2019 approved limits of the City Manager.
DISCUSSION
On March 6, 1989, the Housing Authority of the City of Santa Ana granted its Executive Director
the authority to execute agreements in an amount not to exceed $10,000, which matched the
same authority given to the City Manager. In 2006, the residents voted to amend Section 421 of
the City's Charter to increase the City Manager's authority to execute agreements up to $25,000
and to require the City Manager to submit quarterly reports on all such agreements to the City
Council at a public meeting. This same increase in contract authority and reporting requirements
was granted to the Executive Director of the Housing Authority through the approval of Resolution
No. HA 2008-002.
On March 19, 2019, City Council adopted Ordinance No. NS-2963 to amend certain sections of
the Santa Ana Municipal Code relating to the City Manager's authority to bind the City to non-
public works contracts and increased the amount up to $50,000. In order to maintain consistency
throughout City/Housing Authority operations and to alleviate the need to expend administrative
resources to prepare agenda staff reports for multiple agreements exceeding $25,000 but under
$50,000, staff recommends increasing the Executive Director's authority up to the same $50,000
as the City Manager. The Executive Director shall be required to continue to provide a report each
quarter on the contracts executed.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal # 5 - Community Health, Livability,
Engagement & Sustainability, Objective # 1 (Establish a comprehensive community engagement
initiative to expand access to information and create opportunities for stakeholders to play an
active role in discussing public policy and setting priorities).
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Resolution — Executive Director Contract Authority
February 4, 2020
Page 2
FISCAL IMPACT
There is no fiscal impact associated with this action.
Sus n Gorospe
Principal Management Analyst
Community Development Agency
Exhibit: 1. Resolution
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EXHIBIT 1
RESOLUTION NO. 2020-XX
A RESOLUTION OF THE HOUSING AUTHORITY OF THE
CITY OF SANTAANA ESTABLISHING AUTHORITY OF THE
EXECUTIVE DIRECTOR TO EXECUTE CONTRACTS IN AN
AMOUNT NOT TO EXCEED $50,000
BE IT RESOLVED BY THE MEMBERS OF THE HOUSING AUTHORITY OF THE
CITY OF SANTA ANA, AS FOLLOWS:
Section 1 . The Housing Authority of the City of Santa Ana conclusively finds,
determines and declares as follows:
A. In order to implement its obligations under state and federal law and pursuant
to Resolution No. 89-5 dated March 6, 1989, the Housing Authority of the City
of Santa Ana (hereinafter referred to as the "Authority") granted its Executive
Director the authority to execute agreements in an amount not to exceed
$10,000. This was the same authority the City Council of the City of Santa Ana
granted its City Manager.
B. In November of 2006, the residents of the City of Santa Ana voted to amend
Section 421 of the City's Charter to increase the City Manager's authority to
execute agreements, and further provide that the City Manager must submit
quarterly reports to the City Council at a public meeting reporting on all such
agreements.
C. On March 19, 2019, the City Council of the City of Santa Ana adopted
Ordinance No. NS-2963 increasing the City Manager's authority for non-public
works contracts in an amount not to exceed $50,000, after determining that
doing so will free staff time from the administrative burden of bringing numerous
contracts to the City Council for approval and allow staff to devote time to the
efficient and timely delivery of services to the public.
D. Regardless of the contract amount, all contracts must comply with the City's
Purchasing Policies & Procedures designed to ensure fair and competitive
procurement practices.
E. It is appropriate for the Board of Directors of the Authority to grant the
Authority's Executive Director similar authority, also subject to the limitation that
the Executive Director submit quarterly reports to the Board of Directors at a
public meeting reporting on all such agreements.
Section2. The Executive Director of the Authority is hereby authorized to bind
the Authority on contracts for an amount not to exceed $50,000 in a single agreement.
Resolution No. 2020-XX
Page 1 of 3
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EXHIBIT 1
Section 3. At least quarterly, the Executive Director shall place on the Authority
Board agenda for information, a report of contract let by the Executive Director pursuant
to authority granted hereby. That report shall include the identities of contractors and
amounts of each contract.
Section 4. This Resolution shall take effect immediately upon its adoption by
the Authority Board, and the Recording Secretary for the Authority shall attest to and
certify the vote adopting this Resolution.
ADOPTED this day of
APPROVED AS TO FORM:
Sonia R. j�rval,ho, General Counsel
By:�l
Rya
Assi
1. Ho`d`ge
nt Counsel
AYES:
NOES:
ABSTAIN:
NOT PRESENT
Boardmembers:
Boardmembers:
Boardmembers:
Boardmembers:
2020.
Miguel A. Pulido
Chair
Resolution No. 2020-XX
Page 2 of 3
HE
EXHIBIT 1
CERTIFICATION OF ATTESTATION AND ORIGINALITY
I, DAISY GOMEZ, Secretary to the Housing Authority, do hereby attest to and certify the
attached Resolution No. 2020-XX to be the original resolution adopted by the Housing
Authority of the City of Santa Ana on 12020.
Date:
Daisy Gomez
Recording Secretary
City of Santa Ana
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Resolution No. 2020-XX
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