HomeMy WebLinkAbout22A - AWARD CONTRACT TO ALHAMBRA FOUNDRYREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 18, 2020
TITLE:
AWARD BLANKET ORDER CONTRACT FOR
AN AMOUNT NOT TO EXCEED $369,000 TO
ALHAMBRA FOUNDRY CO., LTD. FOR
SEWER MANHOLE FRAMES AND COVERS
(SPECIFICATION NO. 19-143)
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1 st Reading
❑ Ordinance on 2i1 Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
C•Z 01111►11110BIDE
/s/Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award blanket order contract to Alhambra Foundry Co., LTD., for sewer manhole frames and
covers for a three-year period beginning February 19, 2020, and expiring January 31, 2023, with
provisions for two one-year renewals exercisable by the City Manager, in an annual amount not to
exceed $73,800, for a total amount not to exceed $369,000, subject to non -substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency Water Resources Division maintains the City's sanitary sewer system
consisting of approximately 390 miles of pipelines and 8,500 manhole covers. Approximately 160
manhole covers are replaced annually due to damage or wear and tear. The manhole covers are
purchased through the City's Central Stores warehouse for distribution to the Maintenance
Services Division. The Central Stores warehouse provides a one -stop shop for stock items, which
expedites services and improves response time. The contract for manhole covers and frames is
designed to provide quality products at significant savings based on quantity pricing.
Outreach Efforts
The Notice Inviting Bids was advertised on December 20, 2019, on the City's online bid
management and publication system. A total of 139 vendors, including six located in the City of
Santa Ana, were notified of the project. Fifteen vendors downloaded bidding documents and two
bids were received. with none from Santa Ana contractors.
Bid Results Summary
Two bids were received, opened on January 16, 2020, and evaluated. Bid results are as follows:
Rank Bidder
1 Alhambra Foundry Co., LTD
2 Neenah Foundry Company
Location Amount
Alhambra, CA $71,795.00
Neenah, WI $23,550.00
22A-1
Award Contracts for Sewer Manhole Frames and Covers
February 18, 2020
Page 2
The bid received from Alhambra Foundry Co., LTD. was lowest, responsive to specifications, and
met the City's requirements. Although Neenah Foundry Company appears to be the lowest bidder,
it is not able to meet the City's specifications for the majority of bid items.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 - Community
Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for
all City assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard.)
FISCAL IMPACT
Funding for the initial three-year term (FY 2019-20 through FY 2020-21) and two subsequent one-
year renewal periods will be budgeted and made available for expenditure in the accounts specified
below:
Fiscal Year
Accounting Unit-
Fund
Account Unit, Account Description
Amount
Account#
Description
FY2019-20
05617640-63001
Sewer
Sanitary Sewer Service,
$30,750
(Feb. -June)
Miscellaneous Operating Expenses
FY2020-21
05617640-63001
Sewer
Sanitary Sewer Service,
$73,800
(July -June)
Miscellaneous Operating Expenses
FY2021-22
05617640-63001
Sewer
Sanitary Sewer Service,
$73,800
(July -June)
Miscellaneous Operating Expenses
FY2022-23
05617640-63001
Sewer
Sanitary Sewer Service,
$43,050
(July -Jan)
Miscellaneous Operating Expenses
SUBTOTAL
$221,400
Renewal Options
FY2022-23
05617640-63001
Sewer
Sanitary Sewer Service,
$30,750
(Feb. -June)
Miscellaneous Operating Expenses
FY2023-24
05617640-63001
Sewer
Sanitary Sewer Service,
$73,800
(July -June)
Miscellaneous Operating Expenses
FY2024-25
05617640-63001
Sewer
Sanitary Sewer Service,
$43,050
(July -Jan)
Miscellaneous Operating Expenses
TOTAL
$369,000
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Award Contracts for Sewer Manhole Frames and Covers
February 18, 2020
Page 2
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Nabil Saba, PE Kathryn Downs, CPA
Acting Executive Director Executive Director
Public Works Agency Finance and Management Services Agency
KL/TC/GL
22A-3