HomeMy WebLinkAbout22A - AMEND PO WITH WATERLING TECHREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 3, 2020
TITLE
AMEND PURCHASE ORDER WITH
WATERLINE TECHNOLOGIES FOR
WATER TREATMENT CHEMICALS TO
INCREASE THE AMOUNT BY $10,000
FOR THE PERIOD THROUGH APRIL 30,
2020 AND $50,000 FOR THE PERIOD
THROUGH APRIL 30, 2021 TO BE
FUNDED BY THE GENERAL FUND
(SPECIFICATION NO. 17-020)
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
❑
As Recommended
❑
As Amended
❑
Ordinance on 11' Reading
❑
Ordinance on 2ntl Reading
❑
Implementing Resolution
❑
Set Public Hearing For_
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FILE NUMBER
RECOMMENDED ACTION
Authorize the City Manager to execute a purchase order contract amendment to Waterline
Technologies for water treatment chemicals to increase the amount for the Parks, Recreation and
Community Services Agency by $10,000 for the period through April 30, 2020 and $50,000 for the
final renewal period through April 30, 2021 to be funded by the General Fund, subject to non -
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Parks, Recreation and Community Services Agency (PRCSA) requires chemicals such as
hydrochloric acid and sodium hypochlorite to disinfect public swimming pools and water fountains
in the City. On April 18, 2017, the City awarded a purchase order contract for these materials to
Waterline Technologies for one year with three, one-year renewal options.
During the summer of 2019, the PRCSA increased pool hours and therefore additional chemicals
were needed to ensure that the City's pools are clean and disinfected. Furthermore, on January
21, 2020, the City Council awarded an agreement to an aquatics operator for the management and
operation of the pool programs to increase the hours of service and extend the swimming season.
PRCSA anticipates a greater need for chemicals during the final period of the purchase order
contract. The City has already processed a change order for an additional $25,000 under the City
Manager's award authority, but City staff recommends an additional $10,000 to ensure proper pool
maintenance through the current term, which ends on April 30, 2020, and an additional $50,000
for the final period, which ends April 30, 2021.
22A-1
Purchase Order Contract Amendment to Waterline Technologies
March 3, 2020
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #6 - Community Facilities & Infrastructure,
Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy
C (invest resources and technology to extend the service life of existing infrastructure to protect
the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds are budgeted and available in the following account for the specified year for the remainder
of the current term:
Fiscal
Accounting
Fund
Accounting Unit, Account
Amount
Year
Unit -Account #
Description
Description
FY 19-20
01113250-
General Fund
PRCSA-Park Facilities,
$10,000
63200
Operating Materials & Supplies
Bldn . & Ground
Funds will be budgeted and made available in the following account for the specified year for the
renewal period:
Fiscal
Accounting
Fund
Accounting Unit, Account
Amount
Year
Unit -Account #
Description
Description
FY 20-21
01113250-
General Fund
PRCSA-Park Facilities,
$50,000
63200
Operating Materials & Supplies
Bldn . & Ground
Lisa Rudloff
Executive Director
Parks, Rec., and Comm. Services Agency
APPROVED AS TO FUNDS AND ACCOUNT:
Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
22A-2