HomeMy WebLinkAbout22C - AWARD CONTRACTS FOR ELECTRICAL SUPPLIESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 21, 2020
TITLE:
AWARD BLANKET ORDER CONTRACTS
TO GRAYBAR ELECTRIC COMPANY,
INC. AND B&K ELECTRIC WHOLESALE
FOR ELECTRICAL SUPPLIES, TOTAL
AGGREGATE AMOUNT NOT TO EXCEED
$500,000
(SPECIFICATION NO. 20-017)
(NON -GENERAL FUND)
/s/Kristine Ridge
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award blanket order contracts to Graybar Electric Company, Inc. and B&K Electric Wholesale for
electrical supplies for a two-year period beginning April 21, 2020, and expiring April 20, 2022, with
provisions for three, one-year renewal options exercisable by the City Manager, in an annual
aggregate amount not to exceed $100,000, for a total aggregate amount not to exceed $500,000,
subject to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency — Water Resources Division operates and maintains seven Metropolitan
Water District connections, 21 groundwater wells, seven pump stations, and four pressure -
regulating stations. These water facilities require operational electric motors and controls to
maintain a smooth running system capable of meeting the community's water demands. Water
Production staff provides routine maintenance and repair of the facility's electric systems, including
the replacement of miscellaneous electrical components. To ensure the Water Production team
has access to the necessary electrical materials, supplies and software support, staff recommends
awarding an aggregate contract to Graybar Electric Company, Inc. and B&K Electric Wholesale.
A Notice Inviting Bids for electrical supplies and materials was advertised on February 11, 2020,
on the City's online bid management and publication system. A summary of the Invitation for Bids
and bids received is as follows:
345
Vendors notified
17
Santa Ana vendors notified
15
Vendors downloaded the bid packet
2
Bids received
0
Bids received from a Santa Ana vendor
Two bids were received and evaluated on March 3. 2020. The bid results are as follows:
22C-1
Award Blanket Order Contracts for Electrical Supplies
April 21, 2020
Page 2
Rank
Bidder
Location
Amount
1
Gra bar Electric Co
Anaheim
$69,510.51
2
B&K Electric Wholesale
Buena Park
$76,562.20
Both bids are responsive to specifications and meet the City's requirements. The aggregate annual
amount of $100,000 is based on staffs projection for the upcoming annual expenditures. Awarding
blanket order contracts to both bidders in this aggregate amount provides staff with availability to
a wider selection of miscellaneous electrical supplies.
Outreach Efforts
The Purchasing Division advertised this project on the City's online bid management and
publication system, which directly notified 17 Santa Ana vendors. No Santa Ana vendors
downloaded nor submitted a bid packet for consideration.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's effort to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funding for the initial two-year term and the three subsequent one-year renewal periods will be
budgeted and made available in the accounts specified below:
Accounting
Fund
Accounting Unit — Account
Fiscal Year
Unit—
Description
No.
Amount
Account No.
Descri tion
Two -Year Agreement
FY 2019-20
Water Utility Water Production
$25,000
(April —June)
06017640-63001
Water
& Supply, Miscellaneous
Operating Expenses
FY 2020-21
Water Utility Water Production
$100,000
(July — June)
06017640-63001
Water
& Supply, Miscellaneous
Operating Expenses
FY 2 0
021-22
Water Utility Water Production
$75,000
(July April)
06017640-63001
Water
& Supply, Miscellaneous
Operating Expenses
O tional 3 One -Year Extensions
Water Utility Water Production
$25,000
FY 2021-22
06017640-63001
Water
& Supply, Miscellaneous
(Apr — June)
Operating Expenses
22Ci-2
Award Blanket Order Contracts for Electrical Supplies
April 21, 2020
Page 3
Accounting
Fund
Accounting Unit — Account
Fiscal Year
Unit—
Description
No.
Amount
Account No.
Description
Water Utility Water Production
$100,000
FY 2022-23
06017640-63001
Water
& Supply, Miscellaneous
(July — June)
Operating Expenses
FY 2023-24
Water Utility Water Production
$100,000
(July — June)
06017640-63001
Water
& Supply, Miscellaneous
Operating Expenses
FY 2024-25
Water Utility Water Production
$75,000
(July — April)
06017640-63001
Water
& Supply, Miscellaneous
Operating Expenses
1069N71.11ZIV
22C-3