HomeMy WebLinkAbout22A - AWARD PO FOR BACKUP SERVER AND LOAD BALANCERREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 21, 2020
TITLE
AWARD A PURCHASE ORDER FOR AN
AMOUNT NOT TO EXCEED $50,890 TO
CPACINC.COM FOR BARRACUDA
BACKUP SERVER AND LOAD BALANCER
(INTERNAL SERVICE FUND)
(SPECIFICATION NO. 20-030)
CLERK OF COUNCIL USE ONLY:
_••e•
❑ As Recommended
❑ As Amended
❑ Ordinance on 1"Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
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/s/Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
1. Authorize a one-time purchase and payment of purchase order to CPACInc.com for
barracuda backup server, in an amount not to exceed $49,990, subject to non -substantive
changes approved by the City Manager and City Attorney.
2. Authorize a one-time purchase and payment of purchase order to CPACInc.com for
barracuda load balancer, for an amount not to exceed $900, subject to non -substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
The Information Technology (IT) Department provides support to both City Hall and the Santa Ana
Police Department (SAPD) data centers, which together house the largest concentration of
computer systems used to support City operations. More than 300 server class computers
operating in these data centers host business systems that all City agencies and departments
utilize. To ensure the integrity of these systems, the computer data must be protected from loss or
damage due to a disaster, equipment failure or inadvertent deletion or change.
Barracuda Backup is an all -in -one enterprise solution for on -premise and cloud data backup
protection. It eliminates the need to utilize complex pieces of hardware and software combining it
into a single appliance that is centrally managed. Barracuda backup will also automatically and
securely replicate our data to the cloud, thus eliminating the need for third party data management
services and offsite tape storage.
Highly demanding enterprise networks require full -featured application delivery controller that
optimizes application load balancing and performance while providing protection from an ever-
22A-1
Award Purchase Order for Barracuda Backup Server
April 7, 2020
Page 2
expanding list of intrusions and attacks. The Barracuda Load Balancer ADC is a Secure Application
Delivery Controller that enables Application Availability, Acceleration and Control, while providing
Application Security Capabilities.
The Notice Inviting Bids was advertised on February 19, 2020, on the City's online bid management
and publication system. A summary of the Invitation for Bids and bids received is as follows:
593 Vendors notified
6 Santa Ana vendors notified
18 Vendors downloaded the bid packet
8 Bids received
0 Bids received from Santa Ana vendors
The Purchasing Division advertised this project on the City's online bid management and
publication system, which directly notified 18 Santa Ana vendors. None of the Santa Ana vendors
submitted bid packets for consideration. The bid was opened on March 4, 2020, and evaluated
(Exhibit 1). The bid submitted from CPACInc.com is responsive to the specifications and meets the
City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment).
FISCAL IMPACT
Funds are available for expenditure in FY 2019-2020 in the Information Technology, Data Center,
Hardware Maintenance & Support Account (no.10920147-62307) for an amount not to exceed
$50,890.
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