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Home My WebLink AboutLANDSCAPE WEST MANAGEMENT SERVICES, INC.Aa MEMORANDUM Kristine Ridge To: City Manager Date: Nabil Saba, P.E. Executive Director From: Public Works Agency Subject: Homeless Services Agreement Amendments 29, 2020 In October 2019, the Public Works Agency coordinated the award of two emergency homeless service contracts of $250,000 each, to two contractors to supplement the Quality of Life Team's (QOLT) efforts in providing homeless encampment and debris clean up services. With these Contractors, QOLT operations have increased service levels by increasing coverage to seven days a week, during evenings, late -nights and weekends. These funds will be exhausted by the end of May 2020. As part of the Mid -Year Budget Update on February 18, 2020, the City Council approved $80,000 of additional General Funds for continued homeless contractor services that would ensure services through the end of the fiscal year. The funding will be allocated in the following manner to each contractor until funds are exhausted: • $35,000 to Landscape West Management Services; and • $45,000 to Sureteck Industrial & Commercial Services, Inc. The contract amendments attached to this memorandum are as follows: 1. First Amendment to Sureteck Agreement 2. Second Amendment to Landscape West Agreement We are requesting your administrative signature authority as the Director of Emergency Services in order to expedite the process and prevent disruption of homeless services. If the amendments are not approved administratively, a Request for Council Action is scheduled for City Council review on May 19, 2020. Additionally, staff has submitted a General Fund Supplemental Budget Request for $1 Million as part of the City's Fiscal Year 2020-21 Budget process to secure a multi -year homeless services contractor. Approval of this funding request will be required in order for the City to continue with the current homeless service level. A Request for Proposals is being prepared and will be released in May 2020 with an anticipated City Council hearing and start day in July 2020. Funding for the multi -year agreement would become available with the adoption of the City budget on July 21, 2020. Please indicate your approval or denial of the above request: Approved Denied ❑ Kristine Ridge City Manager �Az,;10 Date INSURANCE ON FILE WORK MAY PROCEED UNTIL INSURANCE EXPIRES CLERK OF COUNCk A-2020-095 DATE ✓� ypc�✓i} C!L 90 Xi "✓ SECOND AMENDMENT TO AGREEMENT TO PROVIDE RIGHT OF WAY AND MEDIAN LANDSCAPE MAINTENANCE SERVICES THIS SECOND AMENDMENT to the above -referenced agreement is entered into on May 5, 2020, by and between Landscape West Management Services, Inc. ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution j and laws of the State of California ("City"). RECITALS N A. The parties entered into Agreement No. A-2019-103, dated July 2, 2019, by which Contractor agreed to provide right-of-way and median landscape maintenance services for the Maintenance Services Division of the Public Works Agency ("Agreement"). B. On September 26, 2019, the parties entered into First Amendment No. N-2019-195 to increase the scope of services and the amount expended under the Agreement to cover debris removal services on an on -call basis in order to address the impacts of homelessness. C. The original term of the Agreement is for two years, and the Agreement remains in effect through June 30, 2021, with provision for extension. D. The parties now wish to further amend the Agreement to increase the amount to be expended under the Agreement. The Parties therefore agree: Section 2, Compensation, is amended to increase the not -to -exceed expenditure under the Agreement by`$35,000, from $1,020,000 to $1,055,000, for the one-year term ending on June 30, 2020. 2. Except as modified by this Second Amendment, and all prior amendments, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. ATTEST �Z C Daisy Gomez Clerk of the Council CITY OF SANTA ANA Kristine Ridge City Manager --signatures continued on next page -- Page 1 of 2 APPROVED AS TO FORM Sonia R. Carvalho City Attorney By 7A, -f. L JoYn M. Funk Assistant City Attorney RECOMMENDED FOR APPROVAL Nabilil Saba Executive Director Public Works Agency Page 2 of 2 CONTRACTOR Name: O i2 oe I Title: �rPS dp, i .41C'ORL71" '"""•"""� . CERTIFICATE OF LIABILITY INSURANCE DATR(MMI)DlYYYY) D313D/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANT: If the certl0cate holder is an ADDITIONAL INSURED, the policy(Ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the forms and condi0ons of the policy, certain policies may require an endorsement. A statement this certificate does not confer rl hts to the certificate holder in Oeu of such endorsement(-), on PRODUCER 10.642�i 00 Higqh Ground Insurance Services ACT C ristopher �� ordlll -_ PNONE 310.642.4600 Fnx 8400 AIC No,Ezll° (era No:310-642• 2377 Crenshaw Bivd, #304 Torrance, CA eD501 Christopher Cordil! .M . ecOr un a agenc es.com INSURE. AFFO DING COVE BE u INsuRERA:THE HARTPORp 11000 LIwasnu O np Inc. gW� Gata MM ttSS ue28obm Stree[' INSURE ,OAK RIVER INSURANCE COMPANY 34630 URERC: Anaelmrt, CA INSURER D IN URER Et COVERAGES eclankrcntc arnaancn. NSURERFI CLAIMS-MADE X I OCCUR I X I'L AGGREGATE LIMIT APPLIES PER: POLICY ❑ jaw D LOC 9THEF: OMOBILE LIABILITY ANYAUTO AU�pp1��O��SONLY 99 ApUpHN,OwU AUT09 ONLY X AUTONLYEDUNNLED❑❑ UMBRELLA LIAR. OCCUR INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD 2EMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER. DOCUMENT WITH RESPECT TO WHICH THIS 'AIN, THE. INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, CIES. LIMITS SHOWN MAY HAVE RFFFI RFnI Incn nv oo on, n, n,— X 0410112020 04/0112021. 10/11/2020 .RIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks 8411M , MPy be attached It more -Paco l-requUedl lays notice If cancelled. 10 days notice If cancelled for non-payment. ject: Right of Way and Median Landscape Maintenance Services RFP#19.019 REVIEWED & APPROVED By Risk MANAGEMENT DiViSION See Holder Notes attached for additional information -- City of Santa Ana Risk Management Division 20 Civic. Center Plaza Santa Ana, CA 92702 ACORD 26 (2016103) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTIIORD:Eb REPRESENTATIVE m 1965•2016 ACORD CORPORATION. All rights reserved.