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HomeMy WebLinkAbout25A - AGMT FOR ADMIN AND MONITORING OF FED GRANTREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 19, 2020 TITLE APPROVE AGREEMENT WITH MDG ASSOCIATES, INC. IN AN AMOUNT NOT TO EXCEED $215,116 TO ASSIST IN THE ADMINISTRATION AND MONITORING OF FEDERAL GRANT PROGRAMS (NON -GENERAL FUND) CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO /s/ Kristine Ridge FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize the City Manager to execute an agreement with MDG Associates, Inc. to assist in the administration and monitoring of the Community Development Block Grant, Emergency Solutions Grant, HOME Investment Partnership Program, and Workforce Innovation and Opportunity Act federal grant programs in an amount not to exceed $215,116 over a three-year period, beginning July 1, 2020 and expiring June 30, 2023, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The City of Santa Ana is an entitlement jurisdiction and receives annual allocations from the U.S. Department of Housing and Urban Development (HUD) and U.S. Department of Labor (DOL) for federal grant programs, including the Community Development Block Grant (CDBG), Emergency Solutions Grant (ESG), HOME Investment Partnership Program (HOME), and Workforce Innovation and Opportunity Act (WIOA). These federal funds generally must be used to benefit low and moderate income persons, aid in the prevention or elimination of slums or blight, meet an urgent need, and assist with our nation's public workforce system to help residents including youth and those with significant barriers to employment enter into high -quality jobs and careers. The purpose of grant monitoring is to ensure that the CDBG, HOME, ESG and WIOA funds are only used for authorized and eligible purposes, in compliance with federal statutes, regulations, and the terms and conditions of the sub -awards. The technical support services involves applying the consultant's knowledge of the Uniform Administrative Requirements, cost principles, and audit requirements for federal awards at 2 CFR 200 and various other grant -specific financial and technical support services. The administrative services includes administering one or more of the grant programs, when designated staff may be out of the office for an extended period of time on leave, in order to ensure the City does not fall out of compliance and eligibility for the renewal of program funding. 25A-1 Agreement with MDG Associates, Inc. to Assist with Federal Grant Programs Administration May 19, 2020 Page 2 General Background As an entitlement jurisdiction, the City receives allocations directly from HUD and from DOL through the California Employment Development Department. The City's Fiscal Year (FY) 2020- 2021 allocation is approximately $10,442,258. Below is an overview of the FY 2020-2021 budget: Community Development Block Grant CDBG $ 5,735,518 HOME Investment Partnerships Program HOME $ 1,818,699 Emergency Solutions Grant ESG $ 500,947 Workforce Innovation and Opportunity Act WIOA $ 2,387,094 TOTAL $10,442,258 HUD funds are used for a variety of projects and activities, such as affordable housing development, residential rehabilitation, down payment assistance, public and homeless services, and capital improvement projects. WIOA funds are used to help job seekers access employment, education, training, and support services to succeed in the labor market and to match employers with skilled workers they need to compete in the global economy. WIOA training funds are designed to serve dislocated workers, adults, and youth who are in need of training to enter or re-enter the labor market. Request for Proposals Process On March 13, 2020, staff issued a Request for Proposals (RFP) for on -call grant management services to assist with the administration and monitoring of the CDBG, HOME, ESG and WIOA Programs. To provide an opportunity for local vendors to submit bids, a Notice Inviting Bids was emailed to sixteen (16) prospective bidders via the City's web -based electronic bidding system, PlanetBids. On March 30, 2020, two (2) bids were received electronically through PlanetBids. The proposals were then reviewed, scored and ranked by a Review Panel made up of three staff from the Community Development Agency. The final Review Panel scores for the proposals received are identified below: Company Cumulative Score MDG Associates 105.3 Booth Management 73.6 MDG Associates, Inc. received the highest score and is being recommended by staff to best meet the needs of the CDBG, HOME, ESG and WIOA Programs. In addition to providing administrative and technical assistance to local agencies, MDG Associates, Inc. provides trainings across the country directly on behalf of HUD and DOL. As such, staff is recommending that MDG Associates, Inc. provide ongoing specialized technical assistance to staff as needed. This service includes, but is not limited to, maintaining financial and programmatic records and preparation for submission of compliance reports including the Consolidated Plan, Annual Action Plan, Consolidated Annual Performance and Evaluation Report, Section 3 compliance, minority- and women -owned businesses reporting, and other reports as needed to ensure the City's programs comply with all of the respective program regulations. STRATEGIC PLAN ALIGNMENT 25A-2 Agreement with MDG Associates, Inc. to Assist with Federal Grant Programs Administration May 19, 2020 Page 2 Approval of this item supports the City's efforts to meet Goal #4 - City Financial Stability, Objective #1 (maintain a stable, efficient and transparent financial environment). FISCAL IMPACT Upon adoption of each annual budget, funds will be available in the CDBG, HOME, ESG and WIOA programs' Contract Services -Professional accounts for expenditure as follows: Fiscal Year Grant Accounting Unit- Fund Description Accounting Unit, Amount Year Account # Account Description FY 2020-21 2020 13518780-62300 CDBG Administration Contract Services- $ 53,577 Professional FY 2020-21 2020 13018780-62300 HOME Program Contract Services- 4,520 Professional FY 2020-21 2020 13518785-62300 ESG Contract Services- 7 776 Professional FY 2020-21 2020 12318748-62300 WIOA, WDB Admin Contract Services- 53832 Professional Total for FY 20-21 $ 71,705 Fiscal Year Grant Accounting Unit- Fund Description Accounting Unit, Amount Year Account # Account Description FY 2021-22 2021 13518780-62300 CDBG Administration Contract Services- $ 53,577 Professional FY 2021-22 2021 13018780-62300 HOME Program Contract Services- 4,520 Professional FY 2021-22 2021 13518785-62300 ESG Contract Services- 7 776 Professional FY 2021-22 2021 12318748-62300 WIOA, WDB Admin Contract Services- 53832 Professional Total for FY 21-22 $ 71,705 Fiscal Year Grant Accounting Unit- Fund Description Accounting Unit, Amount Year Account # Account Description FY 2022-23 2022 13518780-62300 CDBG Administration Contract Services- $ 53,578 Professional FY 2022-23 2022 13018780-62300 HOME Program Contract Services- 4,520 Professional FY 2022-23 2022 13518785-62300 ESG Contract Services- 7 776 Professional FY 2022-23 2022 12318748-62300 WIOA, WDB Admin Contract Services- 53832 Professional Total for FY 22-23 $ 71,706 TOTAL 1 $215,116 Exhibit: 1. Agreement with MDG Associates, Inc. 25A-3 CONSULTANT AGREEMENT INCORPORATING COMMUNITY DEVELOPMENT BLOCK GRANT REQUIREMENTS THIS AGREEMENT, made and entered into this Is'day of July, 2020, by and between MDG Associates, Inc., a California corporation ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of grant monitoring and technical support services, as well as administrative services, for federal grant programs, including the Community Development Block Grant ("CDBG'), HOME Investment Partnership Program (HOME), Emergency Solutions Grant ("ESG"), and Workforce Innovation Opportunity Act ("WIOA"). B. The City, as an entitlement recipient and grantee of the United States Department of Housing and Urban Development ("HUD") CDBG Program, desires to enter this Agreement with the Consultant for the expenditure of CDBG funds in accordance with Title 24, Part 570 of Code of Federal Regulations 24 CFR 570.000, et seq. ("CDBG Regs"). C. Consultant represents that Consultant is not listed as debarred, is able and willing to provide such services to the City, and will comply with the CDBG Regs. D. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Pursuant to this Agreement, Consultant will provide select monitoring and technical support services, as well as administrative services, for the City of Santa Ana's CDBG, HOME, ESG, and WIOA Programs, as set forth in Exhibit A attached hereto and incorporated herein. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit A. For monitoring services, the total sum to be expended under this Agreement shall not exceed $38,372.00 1 25A-4 per year for the three-year term, for a total of $115,116.00 during the term of this Agreement. For administrative services, the total sum to be expended under this Agreement shall not exceed $30,000.00 per year for the three-year term, for a total of $90,000.00 during the term of this Agreement. The Agreement shall also include a contingency amount not to exceed $10,00.00. Overall, the total sum to be expended under this Agreement shall not exceed $215,116.00 during the term of this Agreement b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on July 1, 2020 and terminate on June 30, 2023, unless terminated earlier in accordance with Section 9, below. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. 4. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, agents, volunteers, and employees as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per 2 25A-5 occurrence. Consultant shall supply City with a fully executed additional insured endorsement upon execution of this Agreement and shall be approved in form by the City Attorney. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved in form by the City Attorney. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 6. INDEMNIFICATION Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the direct or indirect operations of the Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages, just 3 25A-6 compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. 7. CONSULTANT'S OBLIGATIONS A. No Conflict. To the best of Consultant's knowledge, Consultant's execution, delivery and performance of its obligations under this Agreement will not constitute a default or a breach under any contract, agreement or order to which Consultant is a party or by which it is bound. B. No Bankruptcy. Consultant is not the subject of any current or threatened bankruptcy proceeding. C. No Pending Legal Proceedings/Debarment. Consultant is not the subject of a current or threatened litigation that would or may materially affect Consultant's performance under this Agreement. Consultant further acknowledges that it is not on the list of debarred contractors. D. No Pending Investigation. Consultant is not aware that it is the subject of any current or threatened criminal or civil action investigation by any public agency, including without limitation a police agency or prosecuting authority, which would relate to affect performance of the Agreement or provision of services hereunder. E. Licensing. Consultant agrees to obtain and maintain all required licenses, registrations, accreditation and inspections from all agencies governing its operations. Consultant shall ensure that its staff shall also obtain and maintain all required licenses, registrations, accreditation and inspections from all agencies governing Consultant's operations hereunder. F. Audit Report Requirements. Consultant agrees that if Consultant expends Seven Hundred and Fifty Thousand Dollars ($750,000.00) or more in federal funds, Consultant shall have a single audit or program specific audit conducted by a certified public accountant in accordance with the standards as set forth and published by the United States Office of Management and Budget. Consultant shall provide City with a copy of said audit by October I of the year following the program year in which this Agreement is executed, if applicable. G. Record Keeping/Reporting. Consultant shall keep and maintain complete and adequate records and reports to assist City in meeting and maintaining its record keeping responsibilities under Title 24, Part 570 of Code of Federal Regulations 24 CFR 570.000, et seq. 4 25A-7 H. Access to Records. City and the United State Government and/or their representatives shall have access for purposes of monitoring, auditing, and examining Consultant's activities and performance, to books, documents and papers, and the right to examine records of Consultant's subcontractors, bookkeepers and accountants, employees and participants in regard to said program. City and the United States Government and/or their representatives shall also schedule on -site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and participants in said program and entering any premises or any site in which any of the services or activities funded hereunder are conducted or in which any of the records of Consultant are kept. Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. I. Location of Records/Required Length of Record Keeping. All accounting records, reports, and evidence pertaining to all costs, expenses and the funds received by Consultant and all documents related to this Agreement shall be maintained and kept available at Consultant's office or place of business for the duration of the Agreement and thereafter for five (5) years after completion of an audit in conformity with the CDBG Regulations. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which City or any other governmental agency takes exception, shall be retained beyond the four (4) years until complete resolution or disposition of such appeals, litigation claims, or exceptions. In the event Consultant does not make the above -referenced documents available within the City of Santa Ana, California, Consultant agrees to pay all necessary and reasonable expenses incurred by City in conducting any audit at the location where said records and books of account are maintained. J. Confidentiality. Without prejudice to any other provisions of this Agreement, Consultant shall, where applicable, maintain the confidential nature of information provided to it concerning participants in accordance with the requirements of federal and state law. However, Consultant shall submit to City and/or HUD or its representatives, all records requested, including audit, examinations, monitoring and verifications of reports submitted by Consultant, costs incurred and services rendered hereunder. K. Lobbying. Consultant certifies that it will comply with federal law (31 U.S.C. 1352) and regulations found at 24 CFR Part 87, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, Member of Congress, or an officer or employee of a Member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in 5 25A-8 connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit a "Disclosure Form to Report Lobbying," in accordance with its instructions. L. Financial Interest. Consultant agrees that except for the use of funds to pay salaries and other related administrative or personnel costs, no persons who exercise or have exercised any function with respect to activities assisted under the terms of this Agreement, or who are in a position to participate in a decision -making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from a City -assisted activity of Consultant, either for themselves or those with whom they have family or business ties, during their tenure or for one year thereafter. This prohibition applies to any person who is an agent, employee, consultant, officer, or elected or appointed official of City, or of any designated public agency, or the Consultant. M. Drug Free Workplace. Consultant certifies that it has established the following drug - free workplace policy: 1. The unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the workplace for any employee involved in a federally funded program. 2. As an employee working in conjunction with a federally funded program, the employees of Consultant will be required to: a) Abide by the terms above in statement 1. b) Notify appropriate officials of Consultant and City officials of any criminal drug statute conviction for a violation occurring in the workplace not later than five days after such conviction. 3. The City and the United State Department of Housing and Urban Development will be notified within ten days after receiving notice of any such violation. 4. Within 30 days of receiving such notice, appropriate personnel action will be taken against such employee, up to and including termination. Each such employee shall be required to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health, law enforcement, or other appropriate agency. N. Nondiscrimination. Consultant agrees that no person on the ground of race, age, color, national origin, disability, religion, sex or other protected class will be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds received pursuant to this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 25A-9 O. Conflict of Interest. Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. Further, any conflict or potential conflict of interest of any employee/officer of Consultant shall be fully disclosed in writing prior to the execution of this Agreement and said writing shall be attached and deemed fully incorporated as a part hereof. Notice shall be sent by Consultant to City regarding any changes or modifications to its board of directors and list of officers. P. Prohibition of Nepotism. Consultant agrees not to hire or permit the hiring of any person to fill a position funded through this Agreement if a member of that person's immediate family is employed in an administrative capacity by Consultant. For the purposes of this section, the term "immediate family" means spouse, child, mother, father, brother, sister, brother-in-law, sister-in-law, father-in-law, mother-in-law, son-in-law, daughter-in-law, aunt, uncle, niece, nephew, stepparent and stepchild. The term "administrative capacity" means having selection, hiring, supervisor or management responsibilities. 8. ASSIGNABILITY None of the duties of, or work to be performed by, Consultant under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of City. Consultant must submit all subcontracts and other agreements that relate to this Agreement to City. No subcontract or assignment shall terminate or alter the legal obligations of Consultant pursuant to this Agreement. 9. TERNIINATION A. This Agreement may be terminated on thirty (30) days' written notice by either party. In the event of such termination, Consultant shall only be entitled to reimbursement for approved expenses incurred to the effective date of termination. B. This Agreement may be suspended or terminated by City upon five (5) days' written notice for violation by Consultant of Federal Laws governing the use of Community Development Block Grant Funds. In the event of such suspension or termination, Consultant shall only be entitled to reimbursement for approved expenses incurred up to the effective date of suspension or termination. C. Pursuant to 24 CFR 85.43, in the event Consultant defaults by failing to fulfill all or any of its obligations hereunder, City may declare a default and termination of this Agreement by written notice to Consultant, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, City shall be relieved of further liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the 25A-10 mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by City in obtaining substitute performance. D. The grant of funds under this Agreement may be terminated for convenience in accordance with 24 CFR 85.44. 10. This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 11. VALIDUY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. 12. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, California 92702-1988 Facsimile (714) 647-6956 With courtesy copies to: Community Development Agency City of Santa Ana 20 Civic Center Plaza (M-25) P.O. Box 1988 Santa Ana, California 92702-1988 Facsimile (714) 647-6549 25A-11 City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Facsimile (714) 647-6515 To Consultant: MDG Associates, Inc. 10722 Arrow Route, Suite 822 Rancho Cucamonga, California 91730 Phone: (909) 476-9696 Facsimile: (909) 476-6086 13. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. c. No delay or omission by either party hereto to exercise any right or power accruing upon any noncompliance or default by the other party with respect to any of the terms of this Agreement shall impair any such right or power or be construed to be a waiver thereof. A waiver by either of the parties hereto of any of the covenants, conditions, or agreements to be performed by the other shall not be construed to be a waiver of any succeeding breach thereof or of any other covenant, condition or agreement herein contained. 25A-12 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: DAISY GOMEZ City Clerk APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: QrL R n Hodge Assistant City Attorney RECOMMENDED FOR APPROVAL: STEVEN A. MENDOZA Executive Director Community Development Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONSULTANT M B Tax tD# 10 25A-13 EXHIBIT A PROPOSAL 11 25A-14 M D G ASSOCIATES -INC. CITY OF SANTA ANA RFP # 20-046 PROPOSAL ON -CALL HUD DEPARTMENT AND WORKFORCE INNOVATION OPPORTUNITY ACT (WIOA) GRANT MANAGEMENT SERVICES CORPORATE HEADQUARTERS 10722 ARROW ROUTE, SUITE 822 RANCHO CUCAMONGA, CA 91730 TELEPHONE: 909/ 476-9696 FAX NO.: 909/ 476-6086 25A-15 MDG ASSOC I ATES•INC. March 27, 2020 City of Santa Ana Mr. David Flores, Community Development Analyst Community and Economic Development Department 20 Civic Center Plaza Santa Ana, CA 92701 Subject: Proposal to Provide On -Call Department of Housing and Urban Development(HUD) and Workforce Innovation Opportunity Act (WIOA) Grant Management Services Dear Mr. Flores: MDG Associates, Inc. (MDG) is pleased to submit its qualifications to provide and/or assist with the monitoring and on -call technical assistance of the City's Community Development Grant (CDBG), Emergency Shelter Grant (ESG), HOME Investment Partnerships (HOME) programs and Workforce Innovation Opportunity program. MDG, along with its affiliate LDM Associates, Inc. (LDM), have been providing high -quality services to municipal agencies, the U.S. Department of Housing and Urban Development (HUD) and private clients for over 29 years. MDG's emphasis and capabilities are in the grants management of HUD funded Community Planning and Development (CPD) Programs such as Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG) in addition to one-time entitlement grants such as the Neighborhood Stabilization Programs (NSP 1, 2 & 3) and the Homelessness Prevention and Rapid Rehousing Program (HPRP). The firm provides administration and/or implementation services for programs such as housing rehabilitation, commercial rehabilitation, first time homebuyer and labor compliance (both State and Federal). MDG is a registered California corporation and is a certified State of California Minority Business Enterprise (MBE). Our consulting team is comprised of highly qualified professional staff with expertise in all aspects of CDBG and HOME Program administration and implementation. Provided herewith, is the information requested in your Request for Proposals (RFP). You may contact me at the following address, telephone number or e-mail should you have any questions regarding this proposal: MDG Associates, Inc. 10722 Arrow Route, Suite 822 Rancho Cucamonga, CA 91730 (909) 476-9696 rmunoz&mde-ldm.com 10722 Arrow Route • Suite 822 • Rancho Cucatuon2SA t691730 (909) 476-9696 • Fax (909) 476-6086 If you have any questions regarding this matter, please do not hesitate to call me at your convenience. Respectfully President Enclosure: Proposal 10722 Arnow Route - Suite 822 - Rancho Cucam ali a 91730 (909) 476-9696 - Fax(909)476-6086 CITY OF SANTA ANA PROPOSAL MONITORING AND TECHNICAL SUPPORT SERVICES TABLE OF CONTENTS Section I. Description of Firm and Qualifications.............................................................,...,...,...,...,....................................................................... 1 Section II. Relevant Experience..................................................................3 Section III. Project Staff Qualifications 4 Section IV. Project Team Information and Organizational Chart.................................................................................... 7 Section V. References 9 Section VI. Scope of Work and Budget 10 Section VII. Schedule of Hourly Billing Rates 12 Resumes of Key Personnel 25A-18 SECTIONI. DESCRIPTION OF FIRM AND QUALIFICATIONS MDG Associates, Inc. (MDG) was established in 1991 and has undergone steady growth since its inception. MDG is a corporation registered in the State of California. MDG is a registered Minority Business Enterprise (MBE) and a Small Disadvantaged Business (SDB/DBE). In response to our clients' needs, MDG and its affiliate LDM Associates, Inc. (LDM) provide a wide variety of Community Development consulting services including, but not limited to. Grants Management; Project Management; Construction Management; Architectural Design; Urban Planning; and Labor Compliance Monitoring. MDG provides administrative and management services to cities that are seeking a consultant that can act as an extension of their staff and look after the best interest of the City. Grants Management: MDG currently provides day-to-day and on -call administration and implementation services for the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), Emergency Solutions Grant (ESG), Community Development Block Grant -Disaster Recovery (CDBG-DR), and Neighborhood Stabilization Programs (NSP). MDG has also managed other grants such as State grants, recovery grants, and Homeless Prevention and Rapid Rehousing (HPRP) grants. In addition, MDG implements activities funded under the aforementioned programs such as Residential Rehabilitation, Commercial Rehabilitation, First -Time Homebuyer, Economic Development, and Labor Compliance Monitoring and Enforcement Services. As HUD CPD program management consultants, our staff assists with the day-to-day administration of the programs, including the preparation of Five -Year Consolidated Plans, One -Year Action Plans and CAPERS as well as the monitoring of capital improvement projects for compliance with the Davis -Bacon Act requirements, and sub -recipients for compliance with applicable requirements. MDG staff maintains an excellent relationship with the local HUD offices as well as at the headquarters level (Washington D.C.). MDG staff currently provides technical assistance (TA) to grantees throughout the country on behalf of HUD Headquarters through the OneCPD and Community Compass Programs. The technical assistance is provided to states, counties, cities and other HUD -funded grantees in conjunction with the CDBG, HOME, and NSP programs as well as the IDIS and DRGR HUD reporting systems. MDG staff has been proving training at the national level on behalf of HUD Headquarters to grantees and HUD Staff. The training has been in the areas of "Basically CDBG,' Assessment of Fair Housing (AFH), Disaster Recovery Grant Reporting (DRGR), eCon Planning Suite, CPD Maps, and the Integrated Disbursement Information System (IDIS). Our staff also provides assistance to grantees through the HUD Resource Exchange Ask a Question (AAQ) resource in the areas of CDBG, HOME, and DRGR. MDG and its affiliate LDM are currently under direct contract with 30 cities and three (3) counties with funds from HUD totaling approximately $80.5 million for the day-to-day implementation of their CPD grants and/or programs. In addition, we provide services to other cities and counties on specific tasks such as IDIS input, project monitoring, federal labor standards (Davis -Bacon) compliance, monitoring CDBG/HOME and ESG grants, preparation of Section 108 Loan Guarantee applications to HU, preparation of Consolidated Plan/Action Plan, and the preparation of Consolidated Annual Performance and Evaluation Report (CAPER). Our staff is knowledgeable in a number of computer programs including all of the Microsoft Office software, Microsoft Project, Adobe programs and AutoCAD. Our staff is fully trained in the use of all required Federal, State and local online reporting databases, including but not limited to the Integrated 25A-19 Page 1112 Disbursement and Information System (IDIS), Disaster Recovery Grant Reporting System (DRGR), Homeless Management Information System (HMIS), Recovery Act Management and Performance System (RAMPS), Performance and Accountability for Grants in Energy System (PAGE), HERDS (Environmental Review Module), and FederalRep orting. gov. Housing Rehabilitation: MDG along with its affiliate LDM are currently under contract with 15 cities throughout Southern California for the management and implementation of their housing rehabilitation programs, including mobile homes. During the prior year, the firm processed and completed the rehabilitation of approximately 225 residential single-family dwellings and mobile homes. The funds utilized for the implementation of the rehabilitation programs included U.S. Department of Housing and Urban Development (HUD) funds such as CDBG and HOME funds as well as State of California Housing and Community Development (HCD) funds such as State HOME and Calflome funds. Through the years, MDG has developed systems for different types of programs including, but not limited to, emergency repair programs, rental rehabilitation programs, owner -occupied— single family rehabilitation program, and mobile home repair programs. Responsibilities under these programs typically include the overall administration of the program; reviewing applications for eligibility; preparing the environmental review record and clearances where required (California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA)); loan underwriting and loan document preparation for loan based programs; initial, progress and final inspections; responding to contractor questions during the bidding process; construction management and oversight; review and process contractor payment request; and preparing regulatory reports for HUD and HCD. Commercial Rehabilitation: During the past 15 years, our firm has been assisting cities in the day-to-day administration and implementation of their Commercial Rehabilitation Programs. During the past five (5) years, we have assisted eight (8) Cities with the rehabilitation of approximately 55 commercial buildings. In addition, we are in the process of setting up two (2) new programs for the Cities of Buena Park and Hesperia. The level of service requested by each City differs, however in most cases we provide the overall administration and implementation services. These include inspection, design services, project management and Davis -Bacon Compliance monitoring. Labor Compliance (Davis -Bacon Act): We are currently under contract to provide Labor Compliance services to 14 cities in Southern California. Our typical scope of work includes preparation and review of bid documents for compliance with Federal labor standards and requirements including Davis -Bacon and Related Acts, Section 3, and DOL regulations; attend pre -construction meeting and present information on Davis - Bacon and Section 3 requirements; review submitted bid documents for compliance; establish and maintain contractor and subcontractor labor files; conduct employee field interviews and document posting compliance; reconcile weekly certified payrollreports and supporting documentation; monitor contractors for Section 3 accomplishments; schedule labor compliance file reviews prior to release of retention funds; and address and resolve any underpayment or deficiency issues. Section 3: Our staff is experienced in the implementation of the Section 3 employment, contracting and training requirements. Currently, we monitor labor compliance activities on 15 projects with a combined construction value of over $12.5 million. Of these projects, ten (10) are Section 3-covered projects with contracts in excess of $100,000. 25A-20 Page 2 112 SECTION II. RELEVANT EXPERIENCE CDBG, HOME, ESG, CalHome Programs Administration and Implementation Experience MDG Associates, Inc. is comprised of individuals with a wide variety of expertise including the services specifically requested by the City. Currently, MDG has twenty-eight (28) staff members. Thirteen (13) of the 28 staff members are knowledgeable and experienced in the administration of HUD's CPD Programs. As grant management consultants, MDG assists with the overall administration of the programs, including CDBG, HOME, ESG, and the CalHome Programs in addition to projects funded under these Programs, as well as the monitoring of subrecipients and capital improvement projects for compliance with Davis -Bacon Act requirements. MDG and its affiliate LDM are currently under contract to administer or assist in the overall administration of CDBG, HOME and/or ESG Programs with the cities of Apple Valley, Azusa, Carson, Claremont, Commerce, Corona, Downey, Duarte, Fontana, Hawthorne, Hesperia, Irvine, La Canada Flintridge, La Habra, Monrovia, Newport Beach, Paramount, Palmdale, Rancho Cucamonga, Rialto, Temecula, Upland, Walnut and Whittier. Seventeen (17) of these cities are HUD entitlement cities and seven (7) are participating cities under the Los Angeles County Development Authority. In recent years, MDG has served the cities of Baldwin Park, Riverside and Santa Ana on specific tasks such as IDIS input, project monitoring, federal labor standards (Davis -Bacon) compliance monitoring, preparation of Consolidated Plan/Action Plan, and preparation of Consolidated Annual Performance and Evaluation Report(CAPER). In addition, MDG currently provides technical assistance to other entities who are providing technical assistance and capacity building for the Community Development Block Grant Disaster Recovery (CDBG-R) program nationwide. 25A-21 ; ,� SECTIONIII. PROJECT STAFF QUALIFICATIONS MANAGEMENTAND STAFFING The members of our consulting group proposed to provide monitoring and technical support services include Mr. Rudy Mufloz, President who will be overseeing the contract and will be the main contact and responsible for the oversight of the overall monitoring and technical support services with the assistance of Mr. Clint Whited, Vice -President of Grants Management; Mr. Chris Andrews, Director; and FrankPerez, Senior Associate. RudyMuna¢, President —Mr. Rudy Mufloz is the President and founder of MDG Associates, Inc. With more than 33 years of experience in the community development field, Mr. Mufloz' main focus is on assisting municipalities with all aspects of the administration and implementation of their HUD -funded CPD Programs. These include but are not limited to the Community Development Block Grant (CDBG), HOME Investment Partnership Act (HOME), Neighborhood Stabilization Program (NSP) and Community Development Block Grant— Disaster Recovery (CDBG-DR) programs. Mr. Mufloz works hand -in -hand with municipalities on the development of implementation strategies and tools that facilitate the management of their CPD programs, providing training for the HUD CPD Programs, and at times implementing the day-to-day functions of the programs. These functions include all phases of the program implementation from the initial development of Consolidated Plans and Action Plans for the various programs up to the programmatic and financial closeout of projects and grants. He assists grantees in developing HUD mandated Policies and Procedures for the overall management and oversight of the various CPD Programs as well as individual activities funded under these programs such as Housing Rehabilitation, Commercial Rehabilitation, andHomebuyer Programs. Mr. Mufloz is a Certified HOME Specialist and is a subcontractor to national Technical Assistance (TA) providers through HUD's OneCPD and Community Compass initiatives. Through the initiatives, he provides TA and training to municipalities throughout the U.S. in CDBG, HOME, NSP, and CDBG- Disaster Recovery Programs. He currently provides training at the national level in 'Basically CDBG", Assessment to Fair Housing (AFH), Integrated Disbursement and Information Systems (IDIS), and the Disaster Recovery Grant Reporting System (DRGR). He is a beta tester for HUD on the Disaster Recovery Grant Reporting system. Because of his fluency in Spanish, he has provided many of the aforementioned training in Spanish for the Commonwealth of Puerto Rico and its municipalities. In addition, he has provided training and TA through the initiatives in cross -cutting elements including Financial Management Systems (Uniform Administrative Systems), Davis -Bacon and Related Acts (DBRA), and Assessment of Fair Housing (AFH). Prior to his time with MDG, Mr. Mufloz worked for a number of municipalities in Southern California. Mr. Munoz received a Bachelor of Architecture (BArch) from California Polytechnic University in Pomona. Clint Whited, Vice -President - Mr. Clint Whited joined MDG Associates, Inc. in 2006 and currently serves as Vice -President of Grants Management. With more than 14 years of experience in the planning and implementation of federal grants including those offered by the U.S. Department of Housing and Urban Development — Office of Community Planning and Development, Mr. Whited assists municipalities with all aspects of Community Development Block Grant (CDBG), HOME Investment Partnership (HOME) and Emergency Solutions Grant (ESG) management. 25A-22 Page 4 112 Mr. Whited focuses on strategic community investment in affordable housing, development of infrastructure and coordinating the supportive services necessary to achieve local goals and to affirmatively further fair housing choice. His work in these areas includes 12 Consolidated Plans, eight (8) Analysis of Impediments to Fair Housing Choice, two (2) Assessments of Fair Housing (AFH) and numerous program policy and procedure documents to facilitate the implementation of the housing and community development projects resulting from these plans. He is currently responsible for the management and implementation of CPD programs for four (4) cities in Southern California. Mr. Whited is a Certified HOME Specialist (Regulations) and is a national technical assistance provider through HUD's OneCPD technical assistance initiative. Prior to joining MDG, Mr. Whited was a Contract Compliance Specialist for the Los Angeles County Community Development Commission — the second largest Urban County CDBG program in the nation. His responsibilities included contract development, monitoring the implementation of CDBG funded activities implemented by participating cities and non-profit organizations. His work with the Urban County included the development of labor standards policies and procedures covering the Davis -Bacon Act, Minority and Women's Business Enterprise and Section 3 of the Housing and Community Development Act. Mr. Whited received a Bachelor of Science in Public Policy and Management from the University of Southern California's School of Policy, Planning and Development, with an emphasis on organizational management and public -sector accounting. Chris Andrews, Director —Mr. Andrews currentlyserves as a director onthe Community Development and Disaster Recovery teams. Over the past ten years, Chris Andrews has supported hundreds of states and cities to design and implement housing and community development programs — primarily through HUD CPD Programs (CDBG, HOME, HOPWA and ESG). Chris has also designed national resources to support grantees more effectively use CDBG-DR resources and provided direct assistance to communities to effectively plan for and implement CDBG-DR resources. Prior to joining MDG Associates, Chris was the Practice Area Lead for The Cloudburst Group's Community Development team. In this role, Chris oversaw Cloudburst's portfolio of HUD -funded technical assistance projects. Activities ranged from developing guidebooks and training academies to direct technical assistance building the capacity of HUD grantees. Chris also managed Cloudburst's portfolio of direct contracts with states and local governments to develop and implement strategic plans, improve grantee compliance, and revise existing policies and procedures. Chris led Cloudburst's CDBG-DR and disaster response project teams and activities. His experience ranges from supporting states and regions develop rapid housing strategies immediately following a disaster event to developing and implementing CDBG-DR programs. Most recently, Chris has led HUD's technical assistance team to assist Puerto Rico launch its CDBG-DR program. A trained planner, Chris has assisted more than 50 grantees over the past 10 years to develop strategic plans, Consolidated Plans, and Analyses of Impediments to Fair Housing Choice. Chris is a national expert in the HUD eCon Planning Suite system and has trained more than 1,000 grantees on the Consolidated Plan process, including the intersection of the Consolidated Plan and IDIS. At MDG, Chris supports the team's community planning and administration and disaster recovery assignments with an emphasis in planning and program implementation. Chris also works closely with communities to support the day to day operations of their HUD CPD programs. He received a Bachelor of Arts in Economics with emphasis is Public Policy from Colby College, Waterville, ME and a Master of City Planningthe�Tiwersity of California, Berkley. LL�� Page 5112 Frank Perez, Senior Associate - Mr. Frank Perez joined MDG Associates, Inc. in 2011 and currently serves as a senior associate on the Housing and Community Development team. With more than nine (9) years of experience in the planning and implementation of federal grants including those offered by the U.S. Department of Housing and Urban Development — Office of Community Planning and Development (CPD), Mr. Perez assists municipalities with all aspects of Community Development Block Grant (CDBG) administration and implementation. Mr. Perez focuses on the day-to-day aspects of CPD program administration and compliance, including Consolidated Plan and Action Plan development and implementation, Integrated Disbursement and Information System (IDIS) functionality and management, labor standards enforcement, subrecipient management, monitoring, and capacity building, compliance with federal reporting requirements including the Consolidated Annual Performance and Evaluation Report (CAPER), and all other aspects of program administration, implementation and compliance. The resumes of the staff members are included in the Resumes of Key Personnel section of this document. 25A-24 6 12 SECTION IV. PROJECT TEAM INFORMATION AND ORGANIZATIONAL CHART PROJECT TEAM INFORMATION As mentioned in the prior section, the members of the proposed consulting group include Mr. Rudy Munoz, President; Mr. Clint Whited, Vice -President of Grants Management; Mr. Chris Andrews, Director; and Frank Perez, Senior Associate. PROJECTTEAM RESPONSIBILITIES: Rudy Munoz, President Will be the main contact person for the City on all aspects of the contract and the lead consultant. Clint Whited, Vice President Will be the Project Manager for the HOME program monitoring and of Grants Management on -call technical assistance services. In addition, he will be assisting Mr. Andrews with the ESG program monitoring. Chris Andrews, Will be the Project Manager for the CDBG, ESG and WIOA Director programs monitoring and on -call technical assistance for all mentioned programs. In addition, he will assist Mr. Whited with the HOME monitoring and on -call technical assistance services. Frank Perez, Will be assisting Mr. Andrews with the CDBG and WIOA SeniorAssociate programs monitoring services and on -call technical assistance services. Note: Other staff member may assist on as needed basis. 25A-25 1 7 i 12 25A-26 SECTION V. REFERENCES HUD Entitlement Cities: City of Irvine -Mr. Steve Holtz. Housina and Real Estate Administrator Services Provided: CDBG/HOME CDBG-R/HPRP Program Administration and Technical Assistance; Redevelopment Consultation; CDBG, ESG and HOME funded Housing Rehabilitation Program Implementation; Analysis of Impediments to Fair Housing (AI); Consolidated Plan/Action Plan/CAPER preparation: Davis -Bacon and Section 3 Compliance. Date of Contract: 2001 to Present Phone Number: (949) 724-7452; email address: sholtz(g ci.irvine.ca.us Citvof Fontana —Valerie Gonzales. Housina Specialist Services Provided: CDBG/HOME/CDBG-R/NSP Program TA; Analysis of Impediments to Fair Housing (AI); Consolidated Plan/Action Plan/CAPER preparation; Davis-Bacon/Section 3 Compliance; Policies and Procedures for FTHB and Hosing Rehabilitation Programs Date of Contract: 2009 to Present Contact Person: Phone Number: (909) 350-6625; email address: vgonzalekfontana.org City of Paramount— Karina Lam Liu. Finance Director Services Provided: CDBG/CDBG-R/NSP/HOME Program Administration; Redevelopment Consultation; CDBG and HOME fanded Housing Rehabilitation and Commercial Rehabilitation Program Implementation; Homebuyer Assistance Program; Analysis of Impediments to Fair Housing (AI); Consolidated Plan/Action Plan/CAPER preparation; 5 Year Implementation Plan (Redevelopment); Davis - Bacon Compliance; and affordable housing monitoring. Dates of Contract: 2003 to Present Phone Number: (562) 220-2210; email address: Klam t(de ParamountCity.com City of Upland— Liz Chavez. Manaaer of Development Services Services Provided: CDBG Program Technical Assistance; CalHome and RDA funded Housing Rehabilitation Program Implementation (4 separate programs); RDA funded Commercial Rehabilitation Program Implementation; Calflome and RDA funded Homebuyer Assistance Program; Project/Construction Management; Davis -Bacon and Section 3 Compliance; Analysis of Impediments; Planning Services; Analysis ofImpediments to Fair Housing (AI); Consolidated Plan/Action Plan/CAPER preparation; affordable housing monitoring. Date of Contract: 2004 to Present Phone Number: (909) 931-4146; email address: lchavez(a,ci.uyland.ca.us 25A-27 Page 9 1 12 SECTIONVI. SCOPE OFWORKANDBUDGET SPECIFIC REQUESTED SCOPE OF WORK In the performance of the City's Community Development Block Grant, Emergency Solutions Grant, and Workforce Innovation Opportunity Act programs monitoring and technical support services as noted in the City's Request for Proposals, MDG will provide staffing and other resources required to perform the scope of work. Coordinate and finalize the monitoring visit directly with each sub -recipient by June 1, 2021, June 1, 2022 and June 1, 2023. The monitoring will include second quarter billings for fiscal year ending 22/23. • Monitoring Letter Send a monitoring letter to each subrecipient requesting an appointment and indicating required documentation to be reviewed at the onsite monitoring. • Hold an Entrance Conference Hold an entrance conference onsite with the subrecipient's appropriatefinancial and/or program staff immediately before the monitoring to ensure that all subrecipient staff have a clear understanding of the purpose, scope and schedule of the monitoring. • Review Financial and/or Program Documents Utilize applicable HUD Forms from CPD MonitoringHandbookfor Subrecipient Oversightfor CDBG, ESG, HOPWA and Workforce Innovation Opportunity or any otherforms that Consultant deems acceptable for monitoring standards. Proposed forms are to be submitted for review to the Cityforpreapproval by the Cityfor use. • Hold an Exit Conference Meet with key representatives of the subrecipient organization to: 1) present preliminary results of the monitoring visit; 2) provide an opportunity for the subrecipient to correct any misconceptions or misunderstandings; 3) secure additional information from subrecipient staff to clam or support their position; and 4) provide an opportunity for subrecipient staff to report on steps they are already taking to correct the matter. Draft Monitoring Letter for City's Review Draft a monitoring letter to subrecipientfor the City's review after the monitoring visit. Letter should include observations, concerns, findings, recommended actions and/or corrective actions. Follow -Up Follow-up on outstanding corrective actions and draft final monitoring close-out letter for the City's review. 25A-28 Page 10 1 12 BUDGET PROPOSAL MDG proposes to provide monitoring and technical support services for the City of Santa Ana's CD13G, ESG, and Workforce Innovation and Opportunity Act Programs on a time and material basis based on the Rate Schedule provided under Section VII. MDG proposes a not to exceed amount of $30,000 for Administration Technical Support Services and $38,372 for Monitoring Services totaling $68,372.00 per year for a period of three years. The following represents the Monitoring scope of work and estimated hours to complete: • Fin an cialmonitoring of up to six (6) Community Development Block Grant subrecipients providing fair housing and/or public services. Estimated hours for completion: 108 Hours (18 Hrs. per Subrecipient) 18 hrs. x $108 = $1,944 per subrecipient; $1,944 x 6 Subrecipients = Total $11,664* Program monitoring for up to six (6) Community Development Block Grant subrecipients providing fair housing and/or public services. Estimated hours for completion: 48 Hours (8 Hrs. per Subrecipient) 8 hrs. x $97.50 = $780 per subrecipient; $780 x 6 Subrecipients = Total $4,680* (`hours budgeted are based on conducting the financial andprogrammadc monitoring concurrently and ofthe same agencies) Financial monitoring of up to three (3) Emergency Solutions Grant subrecipients. Two subrecipients provide one activity and one subrecipient provides three activities (total five activities). Estimated hours for completion: 36 Hours (18 Hrs. per Subrecipient [2] with one activity) Estimated hours for completion: 36 Hours (36 Hrs. per Subrecipient [1] with three activities) 18 hrs. x $108 = $2,1,944 per subrecipient with one activity; $1,944 x 2 Subrecipients) = Total $3,888 36 hrs. x $108 = $3,888 per subrecipient with three activities; $3,888 x 1 Subrecipient with three activities = Total $3,888 Combined Total = $7,776* • Financial monitoring of up to three (3) Workforce Innovation and Opportunity Act sub- recipients providing youth services. Estimated hours for completion: 54 Hours (18 Hrs. per Subrecipient) 18 hrs. x $108 = $1,944 per subrecipient; $1,944 x 3 Subrecipients = Total $5,832* • Project monitoring of two (2) Community Development Block Grant capital improvement project and technical support to enhance project documents and reporting documents for compliance with all applicable regulations. Estimated hours for completion: 40 Hours (20 Hrs. per project) 20 hrs. x $97.50 = $1,950 per project; $1,950 x 2 projects = Total $3,900* • Financial monitoring of two (2) HOME projects. Estimated hours for completion: 20 Hours (20 Hrs. per project) 20 hrs. x $113 = $2,260 per project, $2,260 x 2 project = Total $4,520* The following represents the Technical Support Services scope of work: Administrative technical support services will be provided on as needed basis or as requested by City staff. NOTE: *Depending on the condition of the Subrecipient Agency files, it is possible that the monitoring of these programs can take substantially less time than the amount indicated. 25A-29 P a g e 11 1 12 SECTION VII. SCHEDULE OF HOURLY BILLING RATES MDG proposes to bill for the monitoring and technical support services based on the scope of work and additional information as identified in our proposal on a time and material basis based on the following Schedule of Hourly Billing Rates per hour. MDG is proposing to have three (3) staff members provide the services. Rates will remain the same for the entire term of the agreement. Any other services that are not a part of the scope of work would be billed at our normal rates listed below: SCHEDULEOF HOURLYBILLING RATES Rates effective as of July 1, 2020 STAFF PERSON HOURLY RATE President/Senior Vice President $118.00/11r. Vice President $113.00/11r. Director $108.00/11r. Manager $102.50/Hr. Senior Associate $ 97.50/Hr. Associate $ 87.5041r. Senior Project Assistant $ 72.00/11r. Project Assistant $ 67.00/11r. Secretary $ 46.5041r. Note: If MDG staff is requested by the City to attend a meeting not considered a part of this Proposal or on a day in which a consultant is not scheduled to be on site, the City shall be billed for the time it takes to drive to and from the City and its corporate office. REIMBURSABLE ITEMS: Project Supplies — at Cost Plus 10% Surcharge (If applicable) Prints/Reproductions - at Cost plus 10% surcharge (If applicable) Postage — at Cost plus 10% surcharge (If applicable) 25A-30 Page 12 1 12 RESUMES OF KEY PERSONNEL M D G ASSOCIATES • INC. 25A-31 Rudy E. Munoz President PROFESSIONAL EXPERIENCE: MDG Associates, Inc. - Rancho Cucamonga, CA President: 1991-Present Founder of MDG Associates, Inc., a community development consulting firm that provides services to municipal agencies. Focus on assisting municipal agencies with all aspects of the administration and implementation of HUD funded CPD Programs. These include, but are not limited to the Community Development Block Grant (CDBG), HOME Investment Partnership Act (HOME), Neighborhood Stabilization Program (NSP) and Community Developmet Block Grant — Disaster Recovery (CDBG-DR) programs. Works hand -in -hand with municipalities on the development of implementation strategies and tools that facilitate the management of their CPD programs; provides training for the HUD CPD Programs; if requested provides day-to-day implementation functions of the programs. This includes the development of Consolidated Plans and Action Plans for various programs through programmatic and financial closeout of projects and grants. Assists grantees in developing HUD mandated Policies and Procedures for the management and oversight of various CPD Programs as well as implementation of individual activities such as Housing Rehabilitation, Commercial Rehabilitation, and Homebuyer Programs. Works as a subcontractor to several national Technical Assistance (TA) providers through HUD's Community Compass initiatives. Through the initiative, provides TA and staff capacity buildding to municipalities throughout the U.S. in the CDBG, HOME, NSP (1, 2, and 3) and CDBG-DR Provides in class training and TA in two of HUDs reporting systems; the Integrated Disbursement and Information Systems (IDIS), and the Disaster Recovery Grant Reporting System (DRGR). Assists HUD Headquarters as a beta tester for the updates to the Disaster Recovery Grant Reporting system. Provides training and TA in federal cross -cutting elements inlcuding Financial Management Systems (Uniform Administrative Systems), Davis -Bacon and Related Acts (DBRA), and Assessment of Fair Housing (AFH). Has provided many of the aforementioned training in Spanish for the Commonwealth of Puerto Rico and its municipalities. Cityof Huntington Park —Assistant Director of Comm. Development/Redevelopment Assisted the Director of Community Development in the administration of the department. Directly responsible for the day-to-day administration and management of municipal staff on the CDBG and HOME programs, current and advanced planning functions and code enforcement activities. Acted as Secretary to the City's Planning Commission. City of Montclair —Associate Planner Assisted in the day-to-day planning functions including, but not limited to, California Environmental Quality Act (CEQA) review, Design Review, Subdivisions, Annexations, and Development proposals. Responsible for reviewing and processing Zone Changes, Variances, Conditional Use Permits, and other entitlements. ■ MDCM—L& INC. ■ ■ MDCM-L& INC. ■ Rudy E. Munoz Pa. 2 Booth -Good Architects - Project Assistant Under the direction of the Project Architect, assisted in the design development, and preparation of design development and construction drawings for a variety of building types including single-family residential, multi -family residential and commercial developments. EDUCATION: Bachelor of Architecture (5-Year Degree) California State Polytechnic University, Pomona AFFILIATIONS/ REGISTRATIONS: ICBO - International Conference of Building Officials NAHRO- National Association of Housing and Redevelopment Officials AIA - Prior Associate member of the American Institute of Architects Licensed California General Contractor — California License No.681042 ICBO — Earthquake Retrofit of Wood Frame Homes Certification Certified HOME Program Regulations, HUD (Technical Assistance Provider) Clint D. Whited Vice President PROFESSIONAL EXPERIENCE MDG Associates, Inc. — Vice -President of Grants Management Responsible for the preparation of Five -Year Consolidated Plans, Assessment of Fair Housing (AFH), Analysis of Impediments to Fair Housing Choice (AI), Annual Action Plans and Consolidated Annual Performance and Evaluation Reports in connection with U.S. Department of Housing and Urban Development (HUD) programs including but not limited to the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), Neighborhood Stabilization Program (NSP) and Emergency Solutions Grant(ESG). Serves as the lead consultant with assigned clients and is responsible to coordinate the work of assigned consultants to ensure work flow efficiency and quality. Provides technical assistance to clients including cities, counties, and housing developers to enhance client capacity to administer federal and state grant programs. Areas of specialization include compliance monitoring (prevailing wage/labor standards, affordable housing, grant programs, subrecipients), audit preparation, CDBG and HOME technical assistance, policy and procedure development and the implementation of housing programs including all phases of acquisition, rehabilitation and/or development, resale oriental. As a HOME Program Certified Specialist, provides technical assistance to HUD grantees through the HUD OneCPD Technical Assistance program on all phases of program planning, grants management, program design, implementation, monitoring and reporting. Provides technical assistance to grantees as a reviewer for HUDs CDBG and HOME program Ask a Question (AAQ) teams. L.A. County Community Development Commission, Monterey Park, CA Contract Compliance Officer Program Management: 2001-2006 Developed and implemented comprehensive online construction contract compliance guidelines for Davis -Bacon and Section 3. Provided training and technical assistance to subrecipient agencies on contract and labor compliance. Monitored and provided contract compliance oversight to 63 contracts worth approximately $49.3 million. Developed and reviewed interagency agreements, RFPs and bid documents. Prepared comprehensive procurement guidelines for external agencies. Participated in Commission -wide strategic planning process for internal policy and procedure development. =1111107_T11IWki Bachelor of Science— Public Policy and Management University of Southern California, Los Angeles AFFILIATIONS/ REGISTRATIONS: Certified HOME Program Regulations, HUD (Technical Assistance Provider) ■ MDCZ5&T3 INC. ■ Chris Andrews Director PROFESSIONAL EXPERIENCE: MDG Associates, Inc. —Director, 2020 —Current Since joining MDG, Chris has supported the team's grants management and disaster recovery assignments with an emphasis in planning and program implementation. Chris is a team leader on CPD Programs as well as Disaster Recovery assignments for MDG. He works as a subcontractor to several national Technical Assistance (TA) providers through HUD's Community Compass initiatives. Chris serves as a lead consultant for HUD funded CPD programs with assigned clients and is responsible for coordinating the work of assigned MDG staff to ensure work -flow efficiency and quality. Provides technical assistance to clients to enhance client capacity to administer CPD programs as well as disaster recovery grant programs. Areas of specialization include compliance monitoring, audit preparation, policy and procedure development. Chris Andrews serves as the Director of MDG's Disaster Recovery division. During his tenure at MDG, he has been responsible for the management of Disaster Recovery assignments for MDG where his experience and proven track record of working with grantees, HUD CPD staff at the national and local level, as a HUD subcontractor is utilized in providing clients with effective solutions that produce desirable outcomes. Works as a subcontractor to several national Technical Assistance (TA) providers through HUD's Community Compass initiatives. Through the initiative, provides technical assistance to HUD grantees on implementation, monitoring and reporting. Columbia University — Earth Institute; Disaster Housing SME, 2019 Chris was the lead author of two curricula series funded by FEMA to train disaster housing professionals and stakeholders to leverage disaster housing and supportive housing services. The first curricula focused on program elements and best practices related to rapid rehabilitation programs such as the Sheltering and Temporary Essential Power (STEP) and the Multi -Family Lease and Repair (MLR) programs. The second curricula provided guidance on the application of the Disaster Case Management program. Each curriculum used a range of adult learning principles to maximize participant engagement and retention. The Cloudburst Group, Practice Area Lead, 2017 - 2019 As the Practice Area Lead, Chris oversaw Cloudburst's portfolio of housing and community development TA assignments and contracts. Chris worked closely with staff, clients and partners to ensure that Cloudburst projects were completed within schedule and scope. Programmatically, Chris worked with states and cities across the country to design, implement and evaluate housing investment strategies. He developed resources, delivered trainings and provided direct support to grantees on CDBG program elements and cross -cutting rules and regulations including the Consolidated Plan, fair housing, URA, environmental reviews and reporting and recordkeeping. Chris also oversaw Cloudburst's disaster technical assistance portfolio. He provided direct support to communities to develop housing strategies and programs to support vulnerable populations and worked with communities across the country to design and implement mitigation elements into existing HUD CPD programs. Chris led HUD's technical assistance team in Puerto Rico for CDBG-DR, supporting the launch and early implementation of the Commonwealth's programs. 0 MDG "OLM(AAJ2 Nc. 0 ■ MDGa25*J3sIINC. ■ Chris Andrews Director The Cloudburst Group, Senior Planner, 2014 - 2017 Chris launched Cloudburst's state and local portfolio to provide planning and compliance assistance to states and cities across the country. Chris managed more than 10 teams to incorporate data -driven, market -based research into housing and community development planning. Chris worked closely with cities across country to conduct detailed needs assessments of existing HUD CPD programs and provide recommendations and support on how to alter existing programs to more effectively meet the community's needs. Chris collaborated with HUD on ways to better integrate disaster resiliency and fair housing into the Consolidated Plan process. Independent Consultant, 2012 - 2014 As an independent consultant, Chris worked closely with federal, local and nonprofit clients. Chris developed H UD's guidebook for the HUD Environmental Review Online System (HEROS) and supporting documentation. Chris worked closely with six communities to develop strategic housing investment strategies and supported the San Francisco Foundation to develop a financial implementation toolkit for transit -oriented development advocates to assess the development feasibility of project sites throughout the region. The Cloudburst Group, Analyst, 2009 - 2012 Chris provided project support to CDBG, HOME and NSP TA assignments. Chris assisted in developing policy and procedure manuals for more than 10 grantees and worked closely with grantee staff to adapt tools and resources to the grantee's programs. Chris served as lead data analyst in the development of Puerto Rico and St. Louis's housing strategies. US Peace Corps (Senegal, Small Business Advisor, 2007-2009 Chris worked as a teacher and business counselor at a girl's vocational school. He supported two groups of recent graduates through providing access to a revolving loan fund and consultation as they launched and operated small businesses. Chris also served as the Regional Volunteer Lead, in which he was responsible for overseeing volunteer grant proposals and updating and implementing the Peace Corps Kaolack Regional Strategy. EDUCATION: Master of City Planning, 2014 UC Berkeley, Berkeley, CA Certificate in Real Estate Development, 2014 UC Berkeley, Berkeley, CA BachelorofArts— Economics: Public Policy, 2007 Colby College, Waterville, ME COMPUTER SKILLS MS Office applications (Word, Outlook, Excel, PowerPoint), Adobe Creative Suite, ArcGIS, HUD Integrated Disbursement and Information System (IDIS) 0 MDG (AAJ2 NC. ■ Frank Perez SeniorAssociate PROFESSIONAL EXPERIENCE: MDG Associates, Inc. — Rancho Cucamonga, CA Senior Associate: 2011 -Present Provides Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Solutions Grant (ESG) consulting services to U.S. Department of Housing and Urban Development (HUD) grantees. Assists clients in the design and implementation of NOFA processes, development of Annual Action Plans, preparation of environmental reviews, preparation of written agreements, review of performance reports, approval of payment requests, Integrated Disbursement and Information System (IDIS) data entry and management, and preparation of the Consolidated Annual Performance and Evaluation Report. Areas of specialization include subrecipient management, program monitoring and nonprofit capacity building. Responsible for Davis -Bacon and Related Acts (DBRA) prevailing wage compliance and monitoring, including bid document preparation, HUD-11 Employee Field Interviews, review of certified payroll reports, identification and resolution of labor standards violations, MBE/WBE and Section 3 compliance. Assists in the monitoring of CDBG and HOME funded projects for compliance with HUD regulations. Conducts subrecipient programmatic and financial monitoring of CDBG funded projects to determine compliance with HUD regulations. Also responsible for reviewing applications for participation in rehabilitation programs to verify compliance with CDBG and HOME program requirements. Accurate Background, Customer Service Manager Managed customer service call center for pre -employment background check organization. Ensured all aspects of a client's background check met federal reporting guidelines, contained accurate information, and ensured all technical questions were address regarding a client's background check Ensured all productivity accomplishments were recorded monthly, quarterly, and yearly. Specialized in the implementation of I-9 (E-Verify) program platform for the organizations customer service center, ensuring that all clients had a digital platform to enter and view requests, ask questions through a chat session, and provide technical assistance about their accounts. Account manager for customer service requests for the organizations largest client, Starbucks. Target Corporation, Executive Team Leader Plan, organize, and supervise sales -floor, logistics, and guest services teams in various store locations throughout Orange County. Implemented best practices, monitored team productivity, report generation and statistical review, performance management to ensure efficiency and productivity levels were meeting company standards. Relevant Student Course Work Econometrics, Labor Economics and Business Finance, Business Accounting, Financial Investment, Business Decisions, Economic Development, and Money and Banking. Computer Skills: Microsoft Office (Word, Excel, Outlook, and Power Point, Adobe) Bilingual: English/Spanish EDUCATION: Bachelor in Business Economics & Administrative Studies University of California, Riverside 0 MDGA'AA NC. ■