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Home My WebLink AboutSANTA FE BUILDING MAINTENANCEINSURANCE ON FILE WORK MAY PROCEED UNTIL INSURANCE EXPIRES �/Z--t/Zp21 CLERK OF COUNCIL DATE: O: �d (ii thbY YO FIRST AMENDMENT TO JANITORIAL SERVICES AGREEMENT gar r�l WITH SANTA FE BUILDING MAINTENANCE THIS FIRST AMENDMENT to the above -referenced agreement is entered into on April 21, 2020, by and between Santa Fe Building. Maintenance ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). r`i `" RECITALS A. The parties entered into Agreement No. A-2017-240, dated October 1, 2017, by which Consultant agreed to provide janitorial services to the Santa Ana Police Administration, Detention Facilities, and surrounding grounds ("Agreement"). The original term of the Agreement runs through September 30, 2020, with no extensions. The Agreement is current and in effect. B. The parties seek to expand the scope of services and the compensation to meet the increased need for services to address the City's efforts to combat the spread of COVID-19. The parties also seek to amend the term of the Agreement by use of an option to extend the term. The Parties therefore agree: 1. Section 1, Scope of Services, is amended to include the services as detailed in Exhibit A -I to this First Amendment. 2. Section 2, Compensation, is amended taincrease the not -to -exceed amount of the Agreement by $52,180.41, as detailed in Exhibit A-2 to this Agreement. 3. Section 2, Term, shall now read: The term of this Agreement shall be for a three (3) year period, commencing on October 1, 2017, and terminating on September 30, 2020. The term of this Agreement may be extended upon a writing executed by the City Manager and the City Attorney. 4. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. [signature page to follow] k31703v1 IN WiINESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. ATTEST Daisy Gomez Clerk of the Council APPROVED AS TO FORM Sonia R. Carvalho City Attorney j By: / Tamara Bog . Assistant City Attorney RECOMMENDED FOR APPROVAL David LPolice in uef c f ti31703v1 CITY OF SANTA ANA Kristine Ridg City Manager SANTA FE BUILDING MAINTENANCE ➢y' J-r;neo NVhO Title: Le'ltf Exhibit A-1 Revision to Janitorial Scope of Service Daily Contractor shall perform daily sanitizing of all doorknobs/handles, elevator buttons/panels, stair rails, conference tables, and other frequently touched surfaces in general employee and public areas, including public lobbies, hallways, and meeting rooms/areas. Multiple Times Daily Contractor shall perform daily sanitizing of public counters, general use counters, sink fixture handles, and soap dispensers daily at 7:00 a.m., 11:00 a.m. and 3:00 p.m. Public and general use counters include: 1. Report Room including keyboards and phones 2. Roll Call Room tables 3. Traffic Report Room 4. PD Lobby Counter (temporarily closed) 5. Jail Lobby — counter and six chairs (temporarily closed) 6. Jail Roll Call Room 7. Jail Release Counter 8. Jail Booking — six chairs 9. Jail Pre -Booking Counter 10,Evidence Counter 11.CDC Counter Cleaning shall be performed with a soft cloth and the cleaning solution shall be changed/applied frequently in order to provide a thorough disinfecting application. Cleaning solution used shall be Simple Green Clean Finish or Simple Green d Pro 5. (Simple Green All -Purpose IS NOT effective against CV-19.) If these disinfectants are unavailable, must use one of the products listed on the EPA's Registered Antimicrobial Products for Use Against Novel Coronavirus SARS-CoV-2, the cause of COVID-19 list One -Time Cleaning 1. All chairs in Jail lobby 2. Jail Control — Counters, pass -through slots 3. Jail Booking Chairs These additional services are in response to COVID 19. The City may discontinue these services with 10 days written notice. Exhibit A-2 Santa Fe BUILDING MAINTENANCE March 17, 2020 Attn: Robert Carroll / Police Administrative Budget Manager Police Department 60 Civic Center Plaza Santa Ana, CA 92701 RE: Quote for extra cleaning hours Dear Robert, We would like to thank you for allowing us to submit a quote to provide extra cleaning hours for the Santa Ana Police Department located at so Civic Center Plaza, Santa Ana, CA 9270 t. We know it takes considerable time and effort to provide any potential contractor the necessary information required to perform the services being requested. Upon reviewing the services requested, Santa Fe Building Maintenance provides the following quotes: Overtime Hours (Extend the hours of current employees to cover the hours $ 9,669.83 / Monthly Requested on "Revision to Janitorial Scope of Services" attachment. The normal cost for the requested services would have been of $ 6,448.15, if we could hire a regular employee to cover the hours requested. Unfortunately, due to the current state of things this is not possible currently. Therefore, the only way we can cover the revisions to the scope of services is to extend the hours of the current cleaning personnel. Should you have any questions regarding the information provided please contact Irineo Nuno, at (909) 606- 2756, via FAX (909) 606-6469, or via e-mail IrineoCa�santafebldmaint.com. Sincerely, _ -�—� /cam-----�� Irineo Nuno General Manager Attachment: Revision ro Jtmitorial Scope ofSmice Policy Number: Date Entered: 1/8/2009 ACC> ® CERTIFICATE OF LIABILITY INSURANCE 5/6/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER VICTORIA INSURANCE AGENCY CONTA T NAME: CHRIS VICTORIA P"D"E (714)744-4500 (714)744-2500 Chris D. Victoria EMAIL VICTORIAINSURANCE345@GMAIL.COM ADDRESS' 1740 West Katella Ave #H INSURERS AFFORDING COVERAGE NAICS Orange, CA 92867 INSURER A: TRUCK INSURANCE EXCHANGE 21709 INSURED SANTA FE BUILDING MAINTENANCE INSURER B: MID-CENTURY INSURANCE COMPANY 21687 GUADALUPE MEDINA INSURER C: 15644 PALOMINO DRIVE INSURER D: CHINO HILLS, CA 91709-5510 INEURERE: INSURER F: UIIVERAGES CFRTIFICATF NIIMRFR- DCIIICNXM M1mRco• THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. HER LTR I TYPEOFINSURANCE ADOL BUBB POLICY NUMBER POLICY EFF ND POLICY UP M I Y LIMITS A COMMERCIAL GENERAL LNBIUZTV cu1Ms-MADE ®accuR �/ /� 60366-65-69 3/29/2020 3/29/2021 EACH OCCURRENCE 1,000 000 E r UGE TO ED SES Me ocT me E 75,000 MED EXP (My ow omm E 5,000 PERSONAL SADV INJURY $1, 000, 000 GEHL AGGREGATE LIMIT APPLIES PER POLICY PjE"a LOC GENERAL AGGREGATE $2 r 000, 000 PRODUCTS-COMPIOP AGO $1,000,000 $ OTHER AUTOMOBRELIABILITY / COMBINED SINGLE LIMIT Ea acaderd III, 000, 000 ANY AUTO BODILY INJURY (Perwrson) S B ONHED SCHEDULED AUTOS ONLY AUTOS HIRED NON-OMED AUTOS ONLY AUTOS ONLY 604B6-94-07 1/01/2020 1/Ol/2 BODILY INJURY P avdem (Per ) S PER TY DAMA E Per amdenl $ S A UMBRELLA LIAR OCCUR EACH OCCURRENCE S AGGREGATE $2,000,000 EXCESS LIAR CLAIMS -MADE 60499-63-93 3/29/2020 3/29/2021 DED RETENTION S 101 000 $ WORKERS COMPENSATION PSKEUIDE 71 B AND EMPLOYERS'LWBILM YIN ANY PROPRUTORIPARTWR/ ECUTME OFFICERIMEMSER EXCLUDED'+ Y (Mendwory In NH) RIESCRI PIONcnibe OFF DESCRIPTION OF OPERATIONS Debw IA 0931-60-44 2/15/2019 ✓ 2/15/2020 / ! KI 1 ER E.L EACH ACCIDENT $1,000,000 EL DISEASE -EA EMPLOYEE S1, 000, 000 EL. DISEASE -POLICY LIMIT $ 1, OOO, OOO A EMPLOYEE DISHONESTY 60366-65-69 3/29/2020 3/29/2021 $100,000 DESCRIPTION OF OPERATIONS MOCATIONE I VENICLES IAC.OR0101, Addenwl Rem As Schedule. my be aeaclwd ifmo,. swoe le reQuimdl 30 DAY NOTICE OF CANCELLATION ✓ / RE: WESTEND SUBSTATION - 3750 W. MCFADDEN SUITE #1 SANTA ANA, CA 92704 1 CITY OF SANTA ANA, THEIR OFFICERS, AGENTS, EMPLOYEES, AND VOLUNTEERS ARE INCLUDED AS ADDITIONAL INSURED PURSUANT TO WRITTEN CONTRACT, AGREEMENRf%7R@Vf&CE IS PRIMARY NON-CONTRIBUTORY. RISK MANAGEMENT DIVISION ✓ aDULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 20 CIVIC CENTER PLAZA, 4TH FLOOR THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN E WITH THE POLICY PROVISIONS. SA14TA ANA, CA 92702 ANqiEAci yEdo AUTNORQED REPREEEMATNE �� CHRIS VICTORIA �� 9)1988-2015 ACORD CORPORATION. All riahts reserved- ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. POLICY NUMBER:60366-65-69 FARMERS INSURANCE ADDITIONAL INSURED -SCHEDULED PERSON OR ORGANIZATION This endorsement modifies Insurance provided under the following: BUSINESSOWNERS LIABILITY COVERAGE FORM BUSINESSOWNERS COMMON POLICY CONDITIONS j6840 2nd Edition With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. SCHEDULE Name Of Additional Insured Person(s) Or Organl=atlon(s): CITYOFSANTAANA 'SEEJ7105AMENDTOADDNLINS Location Of Covered Operatlon(s): 375o W MCFADDEN AVE SANTAANACA92704 Effective Date Of Endorsement: 05/05/20 If no entryappears above, Information required to complete this endorsement will be shown in the Declarations. The BUSINESSOWNERS LIABILITY COVERAGE FORM Is amended as follows: A. With respect to theadditional Insured described In Paragraph B. of thisendorsement, the following exclusions are added to Paragraph 1. Applicable To Business Liability Coverage under Section B. Exclusions: This Insurance does not apply to: 1. "Bodily injury" or "property damage" for which the additional Insured(s) Is obligated to pay damages by reason of the assumption of liability Ina contractor agreement. This exclusion does not apply to liability for damages that the additional insured(s) would have in the absence of the contractor agreement. 2. "Bodily injury" or"property damage"occurring after. a. Your ongoing operations at the location of covered operations other than service maintenance or repairs performed by you or on your behalf have been completed; or b. The portion of your ongoing operation out of which the "bodily Injury" or "property damage" arises has been put to Its Intended use by any person or organization. But in no eventshall this Insurance apply to "bodily Injury" or "property damage" arising out of your operations that were completed prior to the effective date of this endorsement. 3. "Bodily Injury" or "property damage" arising out of any act or omission of the additional insured(s) or any of Its "employees", agents or contractors other than you, except for general supervision by the additional insureds) of your ongoing operations performed for that additional Insured. 4. "Property damage' to: a. Property owned, used or occupied by orr�t4theadtVA"Dwo; b. Property in the care custody or control Cp<"AJ9R*rhtxTrE"W%ver which the additional insured(s) exercise physical control; or c. Any work Including materials, parts or equipmet Cwannection with such work which Is performed for the additional insured byyou. ANf{1E ACEVEdO J6840-ED209-18 Includescopyrighted material oflnsumneeServices Office, lrc,with Its permtssslon. Pagel oft 93.6a40 ra402ol B. Section C. Who Is An Insured is amended to Include as an Insured the person(s) or organization(s) shown In the Schedule, but only to the extent that the additional Insured(s) is held liable for "bodily Injury" or "property damage" caused in whole or in part by: 1. Your ongoing operations performed for such person or organization at the location designated above; 2. The acts or omissions of your subcontractors acting on 'your behalf on the scheduled project in the performance of your ongoing operations for the additional Insured(s) which start and are completed within the effective period of this endorsement; or 3. The acts oromissions of such additional Insured(s) In connection with itsgeneral supervision ofsuch operations. C. With respect to this endorsement, "wrap up policy" means an Owner or Contractor Controlled Insurance Program providing one or a series of policies designed to cover a specific construction project that insuresall of the persons and entities working on such project. The BUSINESSO WNERS COMMON POLICY CONDITIONS are amended as follows: A. With respect to the additional Insured described in Paragraph B. of this endorsement, Section H.Other Insurance is replaced by the following: H. Otherinsurance 1. Primary and Noncontributory Insurance The coverage provided to an additional insured under this endorsement shall be primary and noncontributory ONLY to any Insurance Issued directly to the additional Insured if: a. The Named Insured agreed In a written contract or written agreement to provide the additional Insured coverage on a primary and noncontributory basis; b. Such written contract or written agreement referenced In a. above was executed prior to the Issuance of this endorsement; c. The additional Insured designated herein has policy with an Other Insurance provision making that policy excess; and d. There is no "wrap up policy" In effect for the work performed at the location designated in the Schedule of this endorsement. 2. Excesslnsurance If there Is other valid and collectable insurance available to the additional Insured(s) as an additional insured under other policies covering the work performed at the location designated and described in the schedule of this endorsement, this insurance will be excess over those policies. This endorsement is part of your policy. It supersedes '1fiYd Is�ait i dtl aVd5 rary.ItisotherwisesubjecttoalIthe terms of the policy. By Risk MnNngEM r Ivlslo MA 2020 ANGIE ACEVEdo J6840-ED209-18 Includes copyrighted material of l nsurance Services OHfce, Inc, with its permission. Page 2of2 93.6840 I6saozoz POLICY NUMBER: 60366-65-69 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. FARMERS 17105 3rd Edition INSURANCE AMENDMENT OF ADDITIONAL INSURED This endorsement modifies Insurance provided under the: BUSINESSOWNERS COVERAGE FORM BUSINESSOWNERS LIABILITY COVERAGE FORM BUILDING AND PERSONAL PROPERTY COVERAGE FORM COMMERCIAL GENERAL LIABILITY COVERAGE FORM APARTMENT OWNERS LIABILITY COVERAGE FORM CONDOMINIUM LIABILITY COVERAGE FORM Name(s) Of Additional Insured Person(s) Or Organ lzatlon(s): CITY OF SANTAANA RISK MANAGEMENT DIVISION ITS OFFICERS, AGENTS, EMPLOYEES, AND VOLUNTEERS REVIEWED & APPROVED By RISC MANAGEMENT DIVISION MA`S 1�2020 ANC{IEEAACIE.VEdO J7105-ED305-18 InUudescopyrighted material of Insurance Servicesofce, Inc.,with its peisalon. Pages of 93.7105 rm710S301 The person or organization listed above is added to the Schedule of the following endorsement: Additional Insured -Controlling Interest Additional Insured - Co -Owner of Insured Premises Additional Insured - Designated Person or Organization Additional Insured - Engineers, Architects Or Surveyors Not Engaged By The Named Insured Additional Insured - Grantor Of franchise Additional Insured - Lessor of Leased Equipment Additional Insured - Managers or Lessors of Premises Additional Insured -Mortgagee, Assignee or Receiver Additional insured - Owners, Lessees Or Contractors Additional Insured - Owners or Other Interests from Whom Land Has Been Leased Additional Insured - Primary and Noncontributory X Additional insured- Scheduled Person Or Organization Additional Insured- State or Political Subdivisions Permits Additional Insured -State or Political Subdivisions Permits Relating to Premises Additional Insured -Vendors Waiver of Rights Recovery Other REVIEWED & APPROVED By Risk MANAGEMENT DIVISION MA 2020 ANGIE ACEVEdO This endorsement is part of your policy. It supersedes and controls anything to the contrary. It is otherwise subject to all the terms of the polity. J7105-ED305-18 Includes copyrighted material of insurance Servtoas Office, Inc., with ttsperittLWon. Page 2of2 93-7105 J7105302 Santa Fe BUILDING MAINTENANCE April 2, 2020 City of Santa Ana Police Department 60 Civic Center Plaza Santa Ana, CA, 92701 To whom it may concern, Santa Fe Building Maintenance does not use personal vehicles to provide services; furthermore Santa Fe Building Maintenance will utilize only company employees to perform work and will not use other professionals not part of the company under this contract. Should you have any questions regarding the information provided please contact Irineo Nuno, at (909) 606- 2756, via FAX (909) 606-6469, or via e-mail lrineo a santafebldmaint.com. Sincerely, Irineo Nuno General Manager REVIEWED & APPROVED By Risk MANAGEMENT DivisioN MA 2020 ANgiE AmEdo