HomeMy WebLinkAbout20C - PO, AA, AND AMENDMENT FOR VEHICLESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 16, 2020
TITLE
AWARD A PURCHASE ORDER TO
NATIONAL AUTO FLEET GROUP IN THE
AMOUNT OF $236,215 FOR FIVE
CHEVROLET TAHOE 4X2 PPV POLICE
VEHICLES (SPEC. NO. 19-135), APPROVE
A CONTRACT AMENDMENT WITH LEHR
AUTO ELECTRIC IN THE AMOUNT OF
$75,000, AND APPROVE AN
APPROPRIATION ADJUSTMENT
RECOGNIZING $202,647 IN EQUITABLE
SHARING FUNDS FROM THE FEDERAL
DEPARTMENT OF TREASURY
(NON -GENERAL FUND)
/s/ Kristine Ri
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 111 Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
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RECOMMENDED ACTION
1. Authorize a one-time purchase and payment of purchase order to National Auto Fleet Group
for five Chevrolet Tahoe police vehicles for the Santa Ana Police Department for a total amount
not to exceed $236,215, subject to non -substantive changes approved by the City Manager
and City Attorney.
2. Amend the contract with Stommel Inc. dba Lehr Auto Electric to increase the contract amount
by $75,000, for police vehicle conversion equipment and installation services, for a new not to
exceed amount of $1,075,000, subject to non-susbtantive changes approved by the City
Manager and City Attorney.
3. Approve an appropriation adjustment recognizing $202,647 in Equitable Sharing — Treasury
revenue account (No. 16714002-various) and appropriate same to Equitable Sharing
expenditure account (No. 16714455-various).
DISCUSSION
The Santa Ana Police Department anticipates 39 police officers will complete the field training
program by June 30, 2021. To accommodate these new patrol officers, the Police Department will
need to increase the size of the Assigned Vehicle Program from 53 vehicles to 64. The Police
Department uses Ford Police Interceptor vehicles, similar to Explorers, as the standard vehicle in
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Chevrolet Tahoe Police Vehicle Purchase, Contract Amendment, and Appropriation Adjustment
June 16, 2020
Page 2
Field Operations. Under normal circumstances, Ford has a four -month lead time for the delivery
of these vehicles from receipt of order. However, because of the COVID-19 pandemic, Ford
temporarily closed their plant, which has further delayed production.
In an effort to provide an acceptable solution, Police Department staff contacted several
dealerships that provide police rated vehicles. National Auto Fleet Group has Chevrolet Tahoe
police vehicles in stock available for immediate purchase. The Tahoes are pursuit -rated and will
have Level 3 ballistic door panels, heavy duty, police -rated suspension, upgraded brakes and tires
for police applications, high -capacity air cleaner, and a high -output alternator. The Tahoes are an
acceptable complement to the Ford Police Interceptor vehicles and will be used by Patrol
Sergeants in the field.
Santa Ana Ordinance No. NS- 2312 authorizes the City to utilize purchase contracts from any
public agency utilizing a competitive bid process. Sourcewell (formerly National Joint Powers
Alliance), awarded a contract to National Auto Fleet Group (Contract No. 12716-NAF) for
procurement of Cars, Trucks, Vans, SUVs, & Other Vehicles as a result of open competitive
bidding on behalf of its members, which includes government agencies. Utilizing the contract
awarded to National Auto Fleet Group allows the City to make purchases through January 17,
2021, and is in accordance with the City' s existing Purchasing Guidelines.
In addition, the Public Works Fleet Division is requesting to amend the contract with Stommel Inc.
dba Lehr Auto Electric for police vehicle conversion equipment and installation services, adding
$75,000, for a new not to exceed amount of $1,075,000. The Fleet Maintenance Division staff
must outfit each of the proposed Tahoes with police -related equipment such as light bars, sirens,
weapon racks, security seating, push bumpers, etc. before releasing them to the Police
Department. The additional $75,000 will provide $15,000 per vehicle to complete these
installations.
Lastly, the appropriation adjustment will recognize and appropriate $202,647 in new unanticipated
revenues received as a result of the Police Department's participation in the Department of
Treasury's Asset Forfeiture Program. The goal of this program is to remove the tools of crime from
criminal organizations, deprive wrongdoers of the proceeds of their crimes, recover property that
may be used to compensate victims, and deter crime. One of the ancillary benefits of asset
forfeiture is the potential to share federal forfeiture proceeds with cooperating state and local law
enforcement agencies through equitable sharing. These funds must be used for law enforcement
purposes. As a result, $202,647 will be appropriated in the Police Department's Equitable Sharing
— Treasury account to fund the Tahoes and related equipment.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #1 - Community
Safety, Objective #5 (provide high quality Police and Fire/Emergency Medical Services response
within the City of Santa Ana).
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Chevrolet Tahoe Police Vehicle Purchase, Contract Amendment, and Appropriation Adjustment
June 16, 2020
Page 3
FISCAL IMPACT
Funds for the award of the contract to National Auto Fleet Group for the purchase of five Chevrolet
Tahoe police vehicles are available in the following Police Department account:
Fiscal Year
Fund/Account
Description
Amount
FY 2019-20
12814407 66400
Supplemental Law Enf. Account - SLESA
$97,917
FY 2019-20
16714455 66400
Equitable Sharing — Treasury
$138,298
Total
$236,215
Funds for the contract amendment with Lehr Auto Electric are available in the following Police
Department account:
Fiscal Year
Fund/Account
I Description
I Amount
FY 2019-20
12814407 62300
1 Supplemental Law Enf. Account - SLESA
$75,000
The appropriation adjustment will recognize $202,647 in Equitable Sharing revenue account (No.
16714002 - various) and appropriate the same to Equitable Sharing expenditure account (No.
16714455 - various) for FY 2019-20.
20C-3