HomeMy WebLinkAbout22B - PO FOR FORD TRUCKREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 16, 2020
TITLE:
AWARD A PURCHASE ORDER IN THE
AMOUNT OF $31,690 TO FAIRWAY FORD
SALES, INC. FOR ONE FORD SUPER
DUTY F250 HD TRUCK
(SPECIFICATION NO. 20-072)
(NON -GENERAL FUND)
/s/ Kristine Ridge
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
F-ITUNTIETSAW91
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
rK•�►nutn�.ic.
FILE NUMBER
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to Fairway Ford Sales, Inc., for one
Ford Super Duty F250 HD Truck in the amount of $31,690, plus a contingency of $5,000, for a total
amount not to exceed $36,690, subject to non -substantive changes approved by the City Manager
and City Attorney.
DISCUSSION
The Public Works Agency, Fleet Services Division (Fleet Division) is responsible for the acquisition,
maintenance, repair, and replacement of vehicles, trucks, and maintenance equipment. The Public
Works Agency, Maintenance Services Division is in need of one full-size truck to add to the existing
fleet of work vehicles. These vehicles are utilized daily to move heavy equipment, tree trunks,
debris and rubbish removal. More recently, the vehicles have been crucial in responding to
homeless -related request for services to locations with challenging terrain. In addition, the vehicles
are vital when responding to the numerous service requests from the public and when deployed
as part of the City's response to storm and/or related flooding. Due to their heavy use and age,
over time the trucks become unreliable, constantly break down, and require costly repairs.
The Notice Inviting Bids was advertised on April 29, 2020, on the City's online bid management
and publication system. A summary of the bid invitation and bids received is as follows:
357 Vendors were notified
6 Santa Ana vendors were notified
9 Vendors downloaded the bid packet
3 Bids received
0 Bids received from Santa Ana vendors
Three bids were received and opened on May 13, 2020, and evaluated. The results are as follows:
22B-1
Award Purchase Order for Ford Super Duty F250 HD Truck
June 16, 2020
Page 2
Vendor Location Amount
Fairway Ford Sales, Inc. Placentia, CA $31,689.07
Penske Chevrolet Cerritos, CA $35,946.54
Transwest Truck Center LLC Fontana, CA $36,627.24
The bid submitted from Fairway Ford Sales, Inc., is responsive to the specifications and meets the
City's requirements. Santa Ana vendors/dealerships were contacted regarding why bids were not
submitted. The City has not received a response.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 - Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $36,690 are available for expenditure in FY 2019-20 as follows:
Fiscal Year
Accounting Unit-
Fund Description
Accounting Unit, Account
Amount
Account #
Description
Public Works-
FY 2019-20
06817640-66400
Sanitation Fund
Environmental Sanitation,
$36,690
Machinery & Equipment
Total:
$36,690
NS/TC/GPL
22B-2