HomeMy WebLinkAbout22D - FIRE ALARM TESTINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 16, 2020
CLERK OF COUNCIL USE ONLY:
TITLE:
APPROVED
❑ As Recommended
INCREASE AGGREGATE AMOUNT
ElAmended
❑ OOrrdinance on 1s' Reading
WITH HCI SYSTEMS, INC. BY $39,320, FOR
❑ Ordinance on 2nd Reading
AN ANNUAL AMOUNT NOT TO EXCEED
❑ Implementing Resolution
$64,320 FOR FIRE ALARM TESTING AND
❑ Set Public Hearing For_
INSPECTION AT THE JAIL
(SPECIFICATION NO. 20-086)
(GENERAL FUND)
CONTINUED TO
/s/ Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Increase the aggregate purchasing amount with HCI Systems, Inc. by $39,320, for an annual
amount not to exceed $64,320, for a one-time payment of purchase order for fire alarm testing and
inspection at the Police Department, subject to non -substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
The Santa Ana Police Department and Jail Holding facilities contains fire and life safety systems to
protect individuals from fire emergencies, in accordance with Orange County Fire Authority and
NFPA standards. The systems require routine inspections and testing to ensure optimum readiness
since the facilities are 24/7 operations and house detainees. The inspections and testing exercises
are conducted semi-annually. The equipment inspected consists of a fire pump, fire hydrants, fire
connections points, post indicator valves (PIV), pull stations, tamper alarms, main alarm panels,
smoke detectors, duct detectors, fire risers, fire hoses, fire sprinklers, fire phones, fire doors,
audible and visual devices and water flows. Each visit is quite complex, typically involving five to
six inspectors over a three-day period.
Quotes were solicited through the purchasing process and the lowest quote was selected as a
reliable vendor. The $39,320 requested includes $18,475 for testing, $6,525 for corrections after
testing, $4,320 be included for an annual sprinkler inspection completed in November 2019, and a
$10,000 contingency for unanticipated work to the fire systems. The current aggregate amount of
$25,000 combined with the requested amount for $39,320 is over the City Manager's $50,000
signing limit, and therefore requires City Council approval.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Goal # 1 - Community Safety,
Objective # 5 (provide high quality Police and Fire/Emergency Medical Services response within
the City of Santa Ana).
22D-1
Contract Amendment with HCI Systems, Inc.
June 16, 2020
Page 2
FISCAL IMPACT
Funds in the amount of $39,320 are available and will be budgeted in future fiscal years as follows:
Fiscal Year
Accounting Unit -
Account#
Accounting Unit, Account Description
Amount
FY 2019-20
01114403 62300
Building and Facility — Contract Services
$9,320
FY 2020-21
01114403 62300
Building and Facility — Contract Services
$30,000
Total
$39,320
22D-2