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Home My WebLink About55B - RESO FOR PAVEMENT MANAGEMENTREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 16, 2020 TITLE: ADOPT RESOLUTIONS CONCERNING THE STATUS AND UPDATE OF THE PAVEMENT MANAGEMENT PLAN AND LOCAL SIGNAL SYNCHRONIZATION PLAN IN ORDER TO MAINTAIN MEASURE M2 FUNDING ELIGIBILITY /s/ Kristine Ridge CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER 1. Adopt a resolution confirming the status and update of the Pavement Management Plan per Orange County Transportation Authority 2020-21 Measure M2 eligibility requirements. 2. Adopt a resolution confirming the status and update of the City's 2020 Local Signal Synchronization Plan to maintain eligibility for Measure M2 Program funding. DISCUSSION In November 1990, Orange County voters approved Measure M, a one-half cent sales tax increase for 20 years, to fund transportation projects in Orange County. Sixteen years later, in November 2006, the voters again approved the Renewal of Measure M, referred to as M2, for an additional thirty years. M2 became effective in April 2011, and the net revenues generated by M2 contribute to two types of grant funding: Local Fair Share (LFS) and Competitive. All Orange County cities are eligible for LFS funding which is distributed on a formula -based allocation determined by population, number of existing Master Plan of Arterial Highways centerline miles, and taxable sales. Under the competitive component of M2 funding, Cities must compete and demonstrate support of regional transportation to successfully qualify for grant monies. Fulfilling M2 eligibility requirements also allows the City to qualify for other regional competitive OC Go M2 grant funding opportunities. The Orange County Transportation Authority (OCTA) determines annual eligibility for M2 funds based upon specific criteria that cities must meet prior to June 30 of every year. In order to maintain M2 eligibility for Fiscal Year 2020-21 (FY 20-21), the City must update, and adopt via resolution, a Pavement Management Plan (PMP) biennially (Exhibit 1). The PMP is the City's strategic plan to manage the preservation, rehabilitation, and maintenance of paved roads by analyzing pavement life cycles, assessing overall system performance costs, and determining alternative strategies and necessary costs to improve paved roads (Exhibit 2). A copy of the PMP with a certification must be submitted to OCTA by June 29, 2020. 55B-1 Resolutions for Pavement Management Plan and Local Signal Synchronization Plan Updates June 16, 2020 Page 2 Additionally, the City must update and adopt via resolution the Local Signal Synchronization Plan (LSSP) every three years (Exhibit 3). The LSSP is a planning document that helps guide traffic signal synchronization and related capital investment (Exhibit 4). The purpose of traffic signal synchronization is to relieve congestion on the arterial roadway system during peak traffic demand and avoid formation of gridlock conditions. Measure M2 includes a robust Regional Traffic Signal Synchronization funding program to aid in regional signal synchronization. The City's 2020 update to LSSP is required to be consistent with OCTA's Regional Traffic Signal Synchronization Master Plan, and must be affirmed via resolution by June 20, 2020, to continue eligibility for Net Revenues as part of Measure M2. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy A (Develop a complete inventory of all assets to determine the scope of improvements needed to sustain the City's current infrastructure investment); Strategy B (Equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe and aesthetically pleasing for all users); Strategy F (Perform periodic measurements to monitor and update each asset's condition and ensure adequate funding for repair and/or replacement costs in future budgets); and Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment and Deferred Maintenance Plans). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT The recommended actions will maintain the City's eligibility to receive Measure M2 funds. Upon meeting OCTA eligibility requirements, the City of Santa Ana is anticipated to receive an estimated $4.2 million in LFS funds and over $13 million in M2 competitive funds for FY 2020-21. In the past, the City has received an average exceeding of $16 million in annual awarded revenue from M2 LFS and competitive fund program allocations combined. If the recommended action is not taken, the City will lose Measure M2 local fair share revenue and eligibility to apply for various future OCTA comprehensive funding programs. NS/EWG/JG/HG Exhibits: 1. Resolution — Pavement Management Plan 2. 2020 Pavement Management Plan — may be reviewed at https://www.santa-ana.orq/pw/street-pavement-condition-maps 3. Resolution — Local Signal Synchronization Plan 4. 2020 Local Signal Synchronization Plan — may be reviewed at https://www.santa-ana.orq/pw/traffic-management-center 55B-2 jmf 5/13/20 EXHIBIT 1 RESOLUTION NO. 2020-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE STATUS AND UPDATE OF THE PAVEMENT MANAGEMENT PLAN FOR THE MEASURE M2 PROGRAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTAANAAS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The City of Santa Ana is required to meet eligibility requirements and submit eligibility verification packages to the Orange County Transportation Authority ("OCTA") in order to remain eligible to receive Measure M2 funds. B. On a biennial basis, the City of Santa Ana is required to adopt and update a Pavement Management Plan ("PMP"), using the required format, regarding the status of road pavement conditions and implementation of the PMP. C. The City of Santa Ana is required to provide a plan that manages the preservation, rehabilitation, and maintenance of paved roads by analyzing pavement life cycles, assessing overall system performance costs, and determining alternative strategies and costs necessary to improve paved roads. Section 2. The City Council hereby declares that the PMP is in conformance with the PMP Submittal Template provided in the Countywide Pavement Management Plan Guidelines. Section 3. The City of Santa Ana hereby adopts a PMP and has provided an updated PMP report, using the required format, to OCTA. Section 4. The City Council authorizes the Executive Director of the Public Works Agency, the City Engineer, or his or her designee to sign the PMP certification form. Section 5. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. Resolution No. 2020-XXX Page 1 of 2 55B-3 jmf 5/13/20 ADOPTED this day of 12020. Miguel A. Pulido Mayor APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: itg? ^ '�" -f-�& ohn M. Funk Assistant City Attorney AYES: Councilmembers: NOES: Councilmembers: ABSTAIN: Councilmembers: CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Daisy Gomez, Clerk of the Council, do hereby certify the attached Resolution No. 2020- to be the original resolution adopted by the City Council of the City of Santa Ana on 12020. Date: Clerk of the Council City of Santa Ana Resolution No. 2020-XXX Page 2 of 2 55B-4 Wcn:11111lia 2020 Pavement Management Plan — may be reviewed at https://www.santa-ana.org/pw/street-pavement-condition- maps 55B-5 jmf 5/8/20 EXHIBIT 3 RESOLUTION NO. 2020-XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE STATUS AND UPDATE OF THE LOCAL SIGNAL SYNCHRONIZATION PLAN FOR THE MEASURE M (M2) PROGRAM WHEREAS, the Orange County Transportation Authority has developed the Regional Traffic Signal Synchronization Master Plan to identify traffic signal synchronization street routes and traffic signals within and across jurisdictional boundaries, and defines the means of implementing the Regional Traffic Signal Synchronization Program; and WHEREAS, the Regional Traffic Signal Synchronization Program requires that local agencies adopt a Local Signal Synchronization Plan consistent with the Regional Traffic Signal Synchronization Master Plan as a key component of local agencies' efforts to synchronizing traffic signals across local agencies' boundaries; and WHEREAS, the Local Signal Synchronization Plan must be updated by June 30, 2020 to continue to be eligible to receive Net Revenues as part of Measure M2. NOW, THEREFORE, BE IT RESOLVED by the City Council for the City Santa Ana as follows: Section 1. The City adopts and maintains a Local Signal Synchronization Plan which includes goals that are consistent with those outlined as part of the Regional Signal Synchronization Master Plan, including signal synchronization across jurisdictions. Section 2. The Local Signal Synchronization Plan identifies traffic signal synchronization street routes, including all elements of the Regional Signal Synchronization Network located within the City. Section 3. The Local Signal Synchronization Plan includes the traffic signal inventory for all traffic signal synchronization street routes. Section 4. The Local Signal Synchronization Plan includes a three-year plan showing capital, operations, and maintenance of signal synchronization along the traffic signal synchronization street routes and traffic signals. Section 5. The Local Signal Synchronization Plan includes an update on the status and performance of traffic signal synchronization activities. Resolution No. 2020-XXX Page 1 of 3 55B-6 jmf 5/8/20 Section 6. The Local Signal Synchronization Plan includes a discussion on the review and revision, as may be necessary, on the timing of traffic signals on the traffic signal synchronization street routes. Section 7. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this day of 12020. APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: 7. -f�L ohn M. Funk Assistant City Attorney /G\'/X�OTOWM, I ,, 074 F, NOES: Councilmembers /G11.16-11 U110 Z.1iM, I1LaiilT4 F, NOT PRESENT: Councilmembers Miguel A. Pulido Mayor Resolution No. 2020-XXX Page 2 of 3 55B-7 jmf 5/8/20 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Daisy Gomez, Clerk of the Council, do hereby certify the attached Resolution No. 2020- to be the original resolution adopted by the City Council of the City of Santa Ana on .2020. Date: Clerk of the Council City of Santa Ana Resolution No. 2020-XXX Page 3 of 3 55B-8 WAGII:IMA] 2020 Local Signal Synchronization Plan — may be reviewed at https://www.santa-ana.org/pw/traffic-management-center 55B-9