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Home My WebLink About AGENDA_2020-06-16 IN AN EFFORT TO PROTECT PUBLIC HEALTH AND PREVENT THE SPREAD OF COVID-19 (CORONAVIRUS), THE CITY OF SANTA ANA DECLARED A LOCAL EMERGENCY. CITY COUNCIL WILL MEET VIA TELECONFERENCE. THERE WILL BE NO IN-PERSON PUBLIC MEETING LOCATION. TO WATCH THE MEETING: LIVE STREAM AT SANTA-ANA.ORG/CITY-MEETINGS AND YOUTUBE; CABLE CHANNEL 3 (SPECTRUM) OR CHANNEL 99 (AT&T U-verse). TO PROVIDE PUBLIC COMMENTS, SUBMIT VIA EMAIL TO ECOMMENT@SANTA-ANA.ORG BY 4:00 P.M. ON COUNCIL MEETING TUESDAY. TO PROVIDE A COMMENT DURING THE MEETING, CALL: (669) 900-9128, MEETING ID: 315 965 149#. DIAL *9 TO LET US KNOW THAT YOU WANT TO SPEAK AT THE TIME THE ITEM IS BEING DISCUSSED. City Council Meeting Agenda June 16, 2020 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM Miguel A. Pulido Mayor MPulido@santa-ana.org Vicente Sarmiento David Penaloza Councilmember – Ward 1 Councilmember - Ward 2 VSarmiento@santa-ana.org DPenaloza@santa-ana.org Jose Solorio Phil Bacerra Councilmember - Ward 3 Councilmember - Ward 4 JSolorio@santa-ana.org PBacerra@santa-ana.org Juan Villegas Nelida Mendoza Mayor Pro Tem - Ward 5 Councilmember - Ward 6 JVillegas@santa-ana.org NMendoza@santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Kristine Ridge Daisy Gomez City Attorney City Manager Clerk of the Council NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call 24 hours prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. \[Americans with Disabilities Act, Title II, 28 CFR 35.102\] BASIC CITY COUNCIL MEETING INFORMATION Agenda & Materials - The agenda titles provide the public with a list of items to be considered by the Council broken down into four categories: Presentations, Consent Calendar, Business Calendar and Public Hearings. Presentations are ceremonial. Consent Calendar are considered to be routine by the City Council and may be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) for a separate vote. Business Calendar and Public Hearing items are considered individually. Additional information of the various categories on the agenda is found on the “Understanding Your City Council Meeting Agenda” pamphlet. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. All staff reports and any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda are available for public inspection posted on the City’s website the Friday before a Council meeting at santa-ana.org/city-meetings. In accordance with California Governor’s Executive Order N-29-20 regarding the Brown Act and guidance from the California Department of Public Health on gatherings, please note the following changes: Public Comments - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the jurisdiction of the City. Comments will be accepted by EMAIL sent to ecomment@santa-ana.org and viewable on santa-ana.org/city- meetings. The deadline to submit your comment by email to ecomment@santa-ana.org is on the Council Meeting Tuesday by 4:00 p.m. Emails received after the deadline will be uploaded to the City’s website at the earliest possible opportunity. DURING THE MEETING: You may also call: (669) 900-9128, MEETING ID: 315 965 149# DIAL *9 to let us know that you want to speak at the time the item is being discussed. Clearly state your name for the record and your position in support of or opposition to the specific item. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE PRESIDING MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Watch Meeting Live - beginning at 5:45 p.m. or soon after closed session: - Visit the City’s website santa-ana.org/city-meetings and select the active link for the City Council Meeting in English or Spanish Livestream - Time Warner Cable customers can watch on TV-Channel 3 - AT & T U-verse Cable customers can watch on TV-Channel 99 - Visit the City’s YouTube site at youtube.com/cityofsantaanavideos/live with closed captioning Translation Services - Spanish audio can be viewed on santaana.granicus.com/MediaPlayer.php?publish_id=1. Los servicios de interpretación en español se pueden ver en santaana.granicus.com/MediaPlayer.php?publish_id=1. CITY VISION, STRATEGIC PLAN AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follows: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Five-Year Strategic Plan - Full report available at: http://www.santa-ana.org/strategic-planning/: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: Integrity, Honesty, Responsibility, Fairness, Accountability, Respect, and Efficiency CITY COUNCIL AGENDA 2 JUNE 16, 2020 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING June 16, 2020 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS BACERRA, MENDOZA, PENALOZA, SARMIENTO, SOLORIO, AND VILLEGAS PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION BOB BARNETT, POLICE CHAPLAIN CEREMONIAL PRESENTATIONS PROCLAMATION presented by MAYOR PRO TEM VILLEGAS AND COUNCILMEMBER MENDOZA recognizing Santa Ana Solidarity. CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENTS In accordance with California Governor’s Executive Order N-29-20 regarding the Brown Act and guidance from the California Department of Public Health on gatherings, please note the following:  To provide public comments, submit via email to ecomment@santa-ana.org by 4:00 p.m. on Council meeting Tuesday.  To provide a comment during the meeting, call: (669) 900-9128, Meeting ID: 315 965 149#. Dial *9 to let us know that you want to speak at the time the item is being discussed. CITY COUNCIL AGENDA 3 JUNE 16, 2020 CONSENT CALENDAR PUBLIC COMMENTS – WILL BE MADE AVAILABLE TO COMMENT BY CALLING: (669) 900- 9128, MEETING ID: 315 965 149#. DIAL *9 TO LET US KNOW THAT YOU WANT TO SPEAK. RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar items: Items 10A through 55B. ADMINISTRATIVE MATTERS MINUTES 10A. MINUTES FROM THE SPECIAL AND REGULAR MEETING OF JUNE 2, 2020 – Clerk of the Council Office RECOMMENDED ACTION: Approved Minutes. BOARDS / COMMISSIONS / COMMITTEES 13A. APPOINT VARIOUS BOARDS AND COMMISSIONS MEMBERS NOMINATED BY COUNCILMEMBER MENDOZA AS THE WARD 6 REPRESENTATIVES FOR A FULL TERM EXPIRING DECEMBER 13, 2020 {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Appoint. Name Board/Commission 1. Frank Gutierrez Arts and Culture Commission 2. Sergio Escobar Board of Recreation and Parks 3. Roy Afusia Community Redevelopment and Housing Commission 4. Brian Germain Environmental and Transportation Advisory Committee 5. Tom Morrisey Historic Resources Commission 6. Denise Naranjo Personnel Board 7. Elizabeth Weber Planning Commission 8. Lori Karaguezian Santa Ana 2018 Measure X Citizen Oversight Committee 9. Dilan Oezkan Youth Commission, Regular 10. Jaquelyn Manguilar Youth Commission, Alternate 11. Natalia Pedraza Youth Commission, Associate 13B. APPOINT JACOB DE LEON NOMINATED BY COUNCILMEMBER BACERRA AS THE WARD 4 REPRESENTATIVE (ALTERNATE) TO THE YOUTH COMMISSION FOR A FULL-TERM EXPIRING DECEMBER 13, 2022 {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office CITY COUNCIL AGENDA 4 JUNE 16, 2020 RECOMMENDED ACTION: Appoint Jacob De Leon to the Youth Commission as an Alternate member representing Ward 4. MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) – City Attorney’s Office 19B. EXCUSED ABSENCES – Clerk of the Council Office 19C. RECEIVE AND FILE THE 2020 LEGISLATIVE PLATFORM AND 2019 LEGISLATIVE SCORECARD – City Manager’s Office RECOMMENDED ACTION: 1. Receive and file the 2020 Legislative Platform. 2. Receive and file the 2019 Legislative Scorecard. BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A. APPROVE TWO APPROPRIATION ADJUSTMENTS AND AWARD A CONSTRUCTION CONTRACT TO EXCEL PAVING COMPANY FOR THE BUSH STREET BICYCLE BOULEVARD, WATER, AND SEWER IMPROVEMENTS, IN THE AMOUNT OF $1,927,280, FOR A TOTAL ESTIMATED DELIVERY COST OF $2,522,280 (PROJECT NOS. 18-9002, 21-6442, 21-6443) (NON-GENERAL FUND) – Public Works and Community Development Agency RECOMMENDED ACTION: 1. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020-195 - Recognizing $1,278,080 in the Water Fund, Public Works Water Revenue, Prior Year Carry Forward account and appropriate the same amount to the Acquisition & Construction, Water Utility Capital Projects, Water Capital Project expenditure account. 2. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020-193 - Recognizing $124,200 from prior year fund balance in the Sanitary Sewer Capital Fund, and appropriate the same amount to the Capital Recovery Charges, Improvements Other than Buildings expenditure account. CITY COUNCIL AGENDA 5 JUNE 16, 2020 3. Approve an amendment to the Fiscal Year 2019-20 Capital Improvement Program to include $1,278,080 in construction funds for the Bush Street Water Improvements Project, and $124,200 in construction funds for the Bush Street Sewer Improvements Project. 4. Award a construction contract to Excel Paving Company, the lowest responsible bidder, in accordance with the base bid in the amount of $1,927,280, for construction of the Bush Street Bicycle Boulevard, Water, and Sewer Improvements, for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney. 5. Approve the Project Delivery Cost for a total estimated construction cost of $2,522,280, which includes $1,927,280 for the construction contract, $290,000 for contract administration, inspection and testing, and a $305,000 project contingency. 20B. APPROVE AN APPROPRIATION ADJUSTMENT OF $91,047 TO RE-ESTABLISH AN ESCROW ACCOUNT FOR THE BRISTOL STREET IMPROVEMENTS PROJECT (NON-GENERAL FUND) – Public Works Agency RECOMMENDED ACTION: Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020-192 - Recognizing $91,047 of escrow funds refunded to the City in the Select Street Construction Fund, Miscellaneous Revenues account and appropriate the same amount to the OCTA Bristol Street Corridor Improvements, Land expenditure account, to re-establish an escrow account for redevelopment of portions of the parcels of land at 400 and 421 South Bristol Street. 20C. AWARD A PURCHASE ORDER TO NATIONAL AUTO FLEET GROUP IN THE AMOUNT OF $236,215 FOR FIVE CHEVROLET TAHOE 4X2 PPV POLICE VEHICLES (SPECIFICATION NO. 19-135), APPROVE A CONTRACT AMENDMENT WITH LEHR AUTO ELECTRIC IN THE AMOUNT OF $75,000, AND APPROVE AN APPROPRIATION ADJUSTMENT RECOGNIZING $202,647 IN EQUITABLE SHARING FUNDS FROM THE FEDERAL DEPARTMENT OF TREASURY (NON-GENERAL FUND) – Public Works and Police Department RECOMMENDED ACTION: 1. Authorize a one-time purchase and payment of purchase order to National Fleet Group for five Chevrolet Tahoe police vehicles for the Santa Ana Police Department for a total amount not to exceed $236,215, subject to non- substantive changes approved by the City Manager and City Attorney. 2. Amend the contract with Stommel Inc. dba Lehr Auto Electric to increase the contract amount by $75,000, for police vehicle conversion equipment and CITY COUNCIL AGENDA 6 JUNE 16, 2020 installation services, for a new not to exceed amount of $1,075,000, subject to non-substantive changes approved by the City Manager and City Attorney. 3. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020-198 - Recognizing $202,647 in Equitable Sharing – Treasury revenue account and appropriate same to Equitable Sharing expenditure account. 20D. APPROPRIATION ADJUSTMENT ACCEPTING $194,720 IN 2019 DEPARTMENT OF JUSTICE OFFICE ON VIOLENCE AGAINST WOMEN GRANT FUNDS, AND MEMORANDUM OF UNDERSTANDING AMENDMENT WITH HUMAN OPTIONS, INC. (NON-GENERAL FUND) – Police Department RECOMMENDED ACTION: 1. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020-196 - Accepting $194,720 in the Department of Justice Grants account and appropriate same in the Office on Violence Against Women Improving Criminal Justice Response expenditure account. 2. Authorize the City Manager to execute an amendment to the Memorandum of Understanding with Human Options, Inc. to update the Department of Justice grant amount and to clarify the role of the Santa Ana Police Department, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES 22A. APPROVE A PURCHASE ORDER FOR MCCAIN, INC. IN AN AMOUNT NOT TO EXCEED $73,823 FOR TRAFFIC SIGNAL CONTROLLER CABINETS (SPECIFICATION NO. 20-069) (NON-GENERAL FUND) - Finance and Management Services Agency and Public Works Agency RECOMMENDED ACTION: Authorize a one-time purchase and payment of purchase order to McCain, Inc., for the purchase of nine traffic signal controller cabinets, in an amount not to exceed $73,823, subject to non-substantive changes approved by the City Manager and City Attorney. 22B. AWARD A PURCHASE ORDER IN THE AMOUNT OF $31,690 TO FAIRWAY FORD SALES, INC. FOR ONE FORD SUPER DUTY F250 HD TRUCK (SPECIFICATION NO. 20-072) (NON-GENERAL FUND) - Finance and Management Services Agency and Public Works Agency RECOMMENDED ACTION: Authorize a one-time purchase and payment of purchase order to Fairway Ford Sales, Inc., for one Ford Super Duty F250 HD CITY COUNCIL AGENDA 7 JUNE 16, 2020 Truck in the amount of $31,690, plus a contingency of $5,000, for a total amount not to exceed $36,690, subject to non-substantive changes approved by the City Manager and City Attorney. 22C. AWARD BLANKET ORDER CONTRACTS TO ACME SUPPLY CO. LTD., AMERICAN TEXTILE SYSTEMS, AND VICTORY SUPPLY LLC FOR INMATE SUPPLIES IN AN ANNUAL AGGREGATE AMOUNT OF $90,000, AND A TOTAL NOT TO EXCEED AMOUNT OF $450,000 OVER THE FIVE-YEAR PERIOD (SPECIFICATION NO. 20-016) (GENERAL FUND) - Finance and Management Services Agency and Police Department RECOMMENDED ACTION: Award blanket order contracts for inmate supplies for a three-year period beginning July 1, 2020, and expiring June 30, 2023, with provisions for two one-year renewal options exercisable by the City Manager, in an annual aggregate amount of $90,000, and a total not to exceed amount of $450,000 over the five-year period, subject to non-substantive changes approved by the City Manager and City Attorney, to the following vendors: 1. Acme Supply Co., Inc., LTD - Uniforms 2. American Textile Systems - Linens 3. Victory Supply LLC - Undergarments, Shoes, and Personal Care Items 22D. INCREASE AGGREGATE AMOUNT WITH HCI SYSTEMS, INC. BY $39,320, FOR AN ANNUAL AMOUNT NOT TO EXCEED $64,320 FOR FIRE ALARM TESTING AND INSPECTION AT THE JAIL (SPECIFICATION NO. 20-086) (GENERAL FUND) - - Finance and Management Services Agency, Public Works Agency and Police Department RECOMMENDED ACTION: Increase the aggregate purchasing amount with HCI Systems, Inc. by $39,320, for an annual amount not to exceed $64,320, for a one-time payment of purchase order for fire alarm testing and inspection at the Police Department, subject to non-substantive changes approved by the City Manager and City Attorney. 22E. APPROVE A PURCHASE ORDER TO SOUTH COAST LIGHTING & DESIGN IN THE AMOUNT OF $133,427 FOR STREETLIGHT POLE PURCHASE (SPECIFICATION NO. 20-079) (GENERAL FUND) {STRATEGIC PLAN NO. 6, 1C} - Finance and Management Services Agency and Public Works Agency RECOMMENDED ACTION: Authorize a one-time purchase and payment of purchase order to South Coast Lighting & Design for eighteen streetlight poles in an amount not to exceed $133,427, subject to non-substantive changes approved by the City Manager and City Attorney. AGREEMENTS CITY COUNCIL AGENDA 8 JUNE 16, 2020 25A. APPROVE FOURTH AMENDMENT TO AGREEMENT WITH NEC CORPORATION OF AMERICA, INC. FOR TELEPHONE SYSTEM MAINTENANCE IN AN AMOUNT NOT TO EXCEED $79,497 (NON-GENERAL FUND) – Information Technology Department RECOMMENDED ACTION: Authorize the City Manager to execute a fourth amendment with NEC Corporation of America, Inc. to provide maintenance and support services for the City’s telephone system for a six-month period, from July 1, 2020 through December 31, 2020, for an amount not to exceed $79,497, which is composed of the sum of $72,270 for on-site labor and support services and a 10% contingency of $7,227, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 25B. APPROVE AN AGREEMENT WITH MEALS ON WHEELS ORANGE COUNTY FOR SENIOR MEALS PROGRAMS IN AN AMOUNT NOT TO EXCEED $90,290 (GENERAL FUND) – Parks, Recreation and Community Services Agency RECOMMENDED ACTION: Authorize the City Manager to execute an agreement with Meals on Wheels Orange County for Senior Meals Programs in an amount not to exceed $90,290 for the term beginning July 1, 2020 through June 30, 2021, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 25C. APPROVE COOPERATIVE AGREEMENT WITH THE STATE OF CALIFORNIA FOR IMPLEMENTATION OF TRAFFIC SIGNAL SYNCHRONIZATION ON MAIN STREET (PROJECT NO. 19-6949) (NON-GENERAL FUND) – Public Works Agency RECOMMENDED ACTION: Authorize the City Manager to execute a cooperative agreement (12-790) with the State of California (Caltrans) identifying each agency’s roles and responsibilities, including a project-sponsored payment of $7,500 to Caltrans for the cost to implement traffic signal synchronization and improvements at three Caltrans intersections along Main Street, for the term beginning upon execution of the agreement and ending upon project completion subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 25D. APPROVE AMENDMENT TO THE AGREEMENT WITH ECONOMICS, INC., FOR SOLID WASTE CONSULTANT SERVICES IN AN AMOUNT NOT TO EXCEED $64,964 (NON-GENERAL FUND) – Public Works Agency RECOMMENDED ACTION: Authorize the City Manager to amend the agreement with EcoNomics, Inc., by exercising the one-year extension to extend the term from June 30, 2020 to June 30, 2021; expanding the scope of work for Solid Waste Consulting Services to include additional services that address legislative mandates; and increasing the total compensation by $49,970, plus a 20% contingency of $14,994, for a total increase of $64,964, and a total agreement amount CITY COUNCIL AGENDA 9 JUNE 16, 2020 not to exceed $89,964, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 25E. APPROVE AGREEMENT WITH LINEAR SYSTEMS FOR ANNUAL MAINTENANCE AND SUPPORT OF POLICE DIGITAL IMAGING SYSTEM IN THE AMOUNT OF $77,304.19 (GENERAL FUND) – Police Department RECOMMENDED ACTION: Authorize the City Manager to execute a three-year agreement with Linear Systems for the maintenance and support of the Police Department’s Digital Imaging Management System (DIMS), for the period of July 1, 2020 through June 30, 2023, in an amount not to exceed $77,304.19, subject to non- substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 25F. APPROVE SECOND AMENDMENT TO THE SANTA ANA POLICE OFFICERS ASSOCIATION MEMORANDUM OF UNDERSTANDING (MOU) – Human ResourcesDepartment RECOMMENDED ACTION: Authorize the City Manager to execute an amendment to the Memorandum of Understanding (MOU) with the Santa Ana Police Officers Association (POA) to defer the salary increase scheduled for July 1, 2020, extend the length of the existing contract and make a one-time additional City contribution to the Retiree Health fund (Agreement No. A-2020-XXX). MISCELLANEOUS - BUDGET 29A. AWARD A PURCHASE ORDER IN THE AMOUNT OF $311,111.23 TO TOLAR MANUFACTURING FOR BUS STOP TRASH CONTAINERS AND BENCHES (GENERAL FUND) – Public Works Agency RECOMMENDED ACTION: Authorize a one-time purchase and payment of purchase order to Tolar Manufacturing for 134 bus benches and 155 trash containers in an amount not to exceed $311,111.23, subject to non-substantive changes approved by the City Manager and City Attorney. RESOLUTIONS - CONSENT 55A. ADOPT A RESOLUTION ESTABLISHING THE APPROPRIATION LIMIT OF THE CITY OF SANTA ANA FOR FISCAL YEAR 2020-21, AS REQUIRED BY STATE LAW – Finance and Management Services Agency RECOMMENDED ACTION: Adopt a resolution. RESOLUTION NO. 2020-XXX - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING THE APPROPRIATION LIMIT OF THE CITY OF SANTA ANA FOR FISCAL YEAR 2020-2021 CITY COUNCIL AGENDA 10 JUNE 16, 2020 55B. ADOPT RESOLUTIONS CONCERNING THE STATUS AND UPDATE OF THE PAVEMENT MANAGEMENT PLAN AND LOCAL SIGNAL SYNCHRONIZATION PLAN IN ORDER TO MAINTAIN MEASURE M2 FUNDING ELIGIBILITY – Public Works Agency RECOMMENDED ACTION: Adopt resolutions. 1. RESOLUTION NO. 2020-XXX - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE STATUS AND UPDATE OF THE PAVEMENT MANAGEMENT PLAN FOR THE MEASURE M2 PROGRAM 2. RESOLUTION NO. 2020-XXX - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CONCERNING THE STATUS AND UPDATE OF THE LOCAL SIGNAL SYNCHRONIZATION PLAN FOR THE MEASURE M (M2) PROGRAM **END OF CONSENT CALENDAR** BUSINESS CALENDAR RESOLUTIONS - BUSINESS PUBLIC COMMENTS – WILL BE MADE AVAILABLE TO COMMENT BY CALLING: (669) 900- 9128, MEETING ID: 315 965 149#. DIAL *9 TO LET US KNOW THAT YOU WANT TO SPEAK. 55C. ADOPT A RESOLUTION AUTHORIZING THE PLANNING DIVISION TO PREPARE AND PROVIDE NOTICE TO THE AIRPORT LAND USE COMMISSION IN ACCORDANCE WITH PUBLIC UTILITIES CODE SECTION 21676(b) FOR A PROPOSED MIXED-USE DEVELOPMENT PROJECT LOCATED AT 2300, 2310 AND 2320 SOUTH RED HILL AVENUE – Planning and Building Agency RECOMMENDED ACTION: Adopt a resolution. RESOLUTION NO. 2020-XXX - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE PLANNING DIVISION TO INITIATE THE PREPARATION AND DRAFTING OF FINDINGS AND DETERMINATION OVERRULING THE ORANGE COUNTY AIRPORT LAND USE COMMISSION’S DETERMINATION OF INCONSISTENCY ASSOCIATED WITH A PROPOSED MIXED-USE DEVELOPMENT PROJECT LOCATED AT CITY COUNCIL AGENDA 11 JUNE 16, 2020 2300, 2310 AND 2320 SOUTH REDHILL AND TO PROVIDE NOTICE IN ACCORDANCE WITH SECTION 21676(B) OF THE PUBLIC UTILITIES CODE TO THE ORANGE COUNTY LAND USE COMMISSION AND THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION’S DIVISION OF AERONAUTICS AT LEAST 45 DAYS PRIOR TO THE SCHEDULED PUBLIC HEARING DATE FOR THE PROPOSED PROJECT AND PROPOSED OVERRULING ACTION BY THE CITY COUNCIL ADMINISTRATIVE MATTERS – BUSINESS PUBLIC COMMENTS – WILL BE MADE AVAILABLE TO COMMENT BY CALLING: (669) 900- 9128, MEETING ID: 315 965 149#. DIAL *9 TO LET US KNOW THAT YOU WANT TO SPEAK. 60A. SELECT AND APPOINT REPRESENTATIVE(S) TO THE ORANGE COUNTY SANITATION DISTRICT – Clerk of the Council Office RECOMMENDED ACTION: Nominate and appoint a representative(s) to serve on the Orange County Sanitation District Board. PUBLIC COMMENTS – WILL BE MADE AVAILABLE TO COMMENT BY CALLING: (669) 900- 9128, MEETING ID: 315 965 149#. DIAL *9 TO LET US KNOW THAT YOU WANT TO SPEAK. 60B. CONSIDER OPTIONS RELATED TO SOLID WASTE COMPLIANCE WITH STATE MANDATES (NON-GENERAL FUND) – Public Works Agency RECOMMENDED ACTION: Options for City Council considerations: A. Adopt a resolution increasing the City curbside cart refuse rates by $1.90, effective July 1, 2020, and by $1.50, effective July 1, 2021. RESOLUTION NO. 2020-XXX - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADJUSTING RATES FOR RESIDENTIAL/CURBSIDE REFUSE COLLECTION SERVICE PROVIDED BY THE CITY OF SANTA ANA OR B. Approve an amendment to the Waste Management agreement for collection and handling of solid wastes to extend the agreement from June 30, 2021 to June 30, 2022, to maintain the expanded timeline for the Solid Waste Request for Proposals, and remove the requirement for composting of green waste, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). OR C. Approve neither Option A, nor Option B. If no action is taken, the Waste Management agreement for collection and handling of solid wastes will expire CITY COUNCIL AGENDA 12 JUNE 16, 2020 on June 30, 2021, allowing only twelve months for completion of the Solid Waste Request for Proposals process, the purchase and deployment of equipment, and program implementation effective July 1, 2021. REPORTS PUBLIC COMMENTS – WILL BE MADE AVAILABLE TO COMMENT BY CALLING: (669) 900- 9128, MEETING ID: 315 965 149#. DIAL *9 TO LET US KNOW THAT YOU WANT TO SPEAK. 65A. REVIEW PROPOSED CHARTER AMENDMENTS FROM THE AD HOC CHARTER REVIEW COMMITTEE AND PROVIDE DIRECTION TO STAFF – City Manager’s Office; Clerk of the Council Office and City Attorney’s Office Continued from the June 2, 2020 City Council meeting by a vote of 5-2 (Villegas and Pulido dissented). RECOMMENDED ACTION: Review the proposed Charter amendments from the Ad Hoc Charter Review Committee and provide direction to staff. PUBLIC COMMENTS – WILL BE MADE AVAILABLE TO COMMENT BY CALLING: (669) 900- 9128, MEETING ID: 315 965 149#. DIAL *9 TO LET US KNOW THAT YOU WANT TO SPEAK. 65B. APPROVE A TWO YEAR OPERATIONAL AGREEMENT WITH EIGHT ONE- YEAR RENEWAL OPTIONS WITH ILLUMINATION FOUNDATION TO OPERATE A YEAR ROUND HOMELESS NAVIGATION CENTER AND RECUPERATIVE CARE FACILITY AT 1815 CARNEGIE AVENUE IN AN AMOUNT NOT TO EXCEED $38,099,351 AND AUTHORIZE THE CITY MANAGER TO EXECUTE FUTURE FUNDING RELATED AGREEMENTS (NON- GENERAL FUND) – Community Development Agency RECOMMENDED ACTION: 1. Authorize the City Manager to execute a two-year Operator Agreement, with eight, one-year renewal options, with Illumination Foundation to operate a Year- Round Homeless Navigation Center and Recuperative Care Facility at 1815 Carnegie Avenue in Santa Ana, for $4,000,000 in one-time costs for tenant improvements and structural work, $591,289 for one-time start-up costs, and $3,155,367 for on-going operational costs per year with an annual CPI adjustment of 1.5%, for a total not-to-exceed amount of $38,099,351 over ten years, including Guaranty of Lease for fifteen years, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. 2020- XXX). 2. Authorize the City Manager to execute any/all future agreements required by County, State or Federal Agencies for the use of HEAP, HHAP, PLHA, ESG, HHAP COVID-19, ESG-CV, ESG CV 2, CDBG-CV and any/all other homeless- related funds available. CITY COUNCIL AGENDA 13 JUNE 16, 2020 3. Determine that this action is categorically exempt from CEQA pursuant to California Environmental Quality Act (CEQA) Guidelines Sections 15301 (categorical exemption for existing facilities), 15303 (categorical exemption for new construction or conversion of small structures), 15304 (categorical exemption for minor alterations to land), and 15332 (categorical exemption for in-fill development projects). PUBLIC HEARINGS PUBLIC COMMENTS – WILL BE MADE AVAILABLE TO COMMENT BY CALLING: (669) 900- 9128, MEETING ID: 315 965 149#. DIAL *9 TO LET US KNOW THAT YOU WANT TO SPEAK. 75A-1. PUBLIC HEARING - TO CONSIDER ORDINANCE NS-XXXX TO ADOPT THE FISCAL YEAR 2020-21 BUDGET, RESOLUTION NO. 2020-XXX TO APPROVE CHANGES TO THE CITY’S BASIC CLASSIFICATION AND COMPENSATION PLAN, ADOPT THE FIVE-YEAR STRATEGIC PLAN AND THE SEVEN-YEAR CAPITAL IMPROVEMENT PLAN – Finance and Management Services Agency Legal Notice published in the Orange County Reporter on June 5, 2020 and June 12, 2020. RECOMMENDED ACTION: 1. Place ordinance on first reading and authorize publication of title. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2020 2. Adopt a resolution. RESOLUTION NO. 2020-XXX – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NO. 2015-026 TO EFFECT CERTAIN CHANGES TO THE CITY’S BASIC CLASSIFICATION AND COMPENSATION PLAN. 3. Adopt the City of Santa Ana FY 2020-21 to FY 2024-25 Strategic Plan. 4. Adopt the Seven-Year Capital Improvement Program (CIP) beginning FY20-21 through FY26-27, as required by the Orange County Transportation Authority (OCTA) for Measure M2 eligibility. PUBLIC COMMENTS – WILL BE MADE AVAILABLE TO COMMENT BY CALLING: (669) 900- 9128, MEETING ID: 315 965 149#. DIAL *9 TO LET US KNOW THAT YOU WANT TO SPEAK. CITY COUNCIL AGENDA 14 JUNE 16, 2020 75A-2. ADOPT A RESOLUTION ESTABLISHING A UNIFORM SCHEDULE OF MISCELLANEOUS FEES FOR FISCAL YEAR 2020-2021 – Finance and Management Services Agency RECOMMENDED ACTION: Adopt a resolution. RESOLUTION NO. 2020-XXX - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A UNIFORM SCHEDULE OF MISCELLANEOUS FEES FOR FISCAL YEAR 2020-2021 PUBLIC COMMENTS – WILL BE MADE AVAILABLE TO COMMENT BY CALLING: (669) 900- 9128, MEETING ID: 315 965 149#. DIAL *9 TO LET US KNOW THAT YOU WANT TO SPEAK. 75A-3. APPROVE PRE-PAYMENT FOR THE CITY’S CONTRIBUTION TO BOTH THE MISCELLANEOUS AND SAFETY EMPLOYEE PENSION UNFUNDED LIABILITY FOR FY 2020-21 FOR A TOTAL AMOUNT NOT TO EXCEED $47,964,199 (GENERAL FUND AND NON-GENERAL FUND) – Finance and Management Services Agency RECOMMENDED ACTION: 1. Approve a $22,612,766 pre-payment for the City’s annual Unfunded Actuarial Liability to California Public Employees Retirement System (CalPERS) – Miscellaneous Plan for Fiscal Year 2020-21, to save $778,061. 2. Approve a $25,351,433 pre-payment for the City’s annual Unfunded Actuarial Liability to California Public Employees Retirement System (CalPERS) – Safety Plan for Fiscal Year 2020-21, to save $872,293. PUBLIC COMMENTS – WILL BE MADE AVAILABLE TO COMMENT BY CALLING: (669) 900- 9128, MEETING ID: 315 965 149#. DIAL *9 TO LET US KNOW THAT YOU WANT TO SPEAK. 75B. PUBLIC HEARING – ADOPT A RESOLUTION FOR A MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING AND REPORTING PROGRAM FOR THE FAIRVIEW BRIDGE REPLACEMENT AND STREET IMPROVEMENTS FROM 9TH STREET TO 16TH STREET (PROJECT NO. 15-6827) (NON-GENERAL FUND) – Public Works Agency Legal Notice published in the Orange County Reporter on June 5, 2020 and notices mailed on said date. RECOMMENDED ACTION: 1. Adopt a resolution. RESOLUTION NO. 2020-XXX - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING THE MITIGATED NEGATIVE CITY COUNCIL AGENDA 15 JUNE 16, 2020 DECLARATION AND MITIGATION MONITORING AND REPORTING PROGRAM FOR THE FAIRVIEW BRIDGE REPLACEMENT AND STREET IMPROVEMENTS (9TH STREET TO 16TH STREET) PROJECT 2. Approve the Fairview Bridge Replacement and Street Improvements from 9th Street to 16th Street Project. COUNCIL AGENDA ITEMS Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items on the City Council Agenda to be considered by the City Council. Only action available to City Council is to provide direction to City Manager. PUBLIC COMMENTS – WILL BE MADE AVAILABLE TO COMMENT BY CALLING: (669) 900- 9128, MEETING ID: 315 965 149#. DIAL *9 TO LET US KNOW THAT YOU WANT TO SPEAK. 85A. DISCUSS AND CONSIDER DIRECTING THE CITY MANAGER TO DIRECT STAFF TO RESEARCH THE CREATION OF A POLICE OVERSIGHT COMMISSION BY ORDINANCE AND PRESENT FINDINGS TO THE CITY COUNCIL WITHIN 90 DAYS – Councilmembers Bacerra, Penaloza and Sarmiento PUBLIC COMMENTS – WILL BE MADE AVAILABLE TO COMMENT BY CALLING: (669) 900- 9128, MEETING ID: 315 965 149#. DIAL *9 TO LET US KNOW THAT YOU WANT TO SPEAK. 85B. DISCUSS AND CONSIDER DIRECTING THE CITY MANAGER TO PROVIDE $1.5 MILLION TO SANTA ANA UNIFIED SCHOOL DISTRICT TO FUND 2020 SUMMER AND FALL PROGRAMS (E.G., ETHNIC STUDIES AND THE NON- VIOLENCE MOVEMENT, INTERACTIVE STEAM ONLINE EDUCATION, STUDENT LEADERSHIP AND PUBLIC SPEAKING, OPEN-AIR ARTS PROGRAMS, AND TECHNOLOGY ACCESS PROGRAMS), AS WELL AS BRING BACK FOR COUNCIL CONSIDERATION WITHIN 45 DAYS FINAL RECOMMENDATIONS FROM OUR YOUTH COMMISSION TO ALLOCATE ANOTHER $1.5 MILLION OR MORE OF THIS FISCAL YEAR’S ALLOCATION FROM THE YOUTH FUND. WHEN FEASIBLE, FUNDED PROGRAMS SHOULD BE MADE AVAILABLE CITYWIDE FOR ALL YOUTH IN OUR CITY – Councilmembers Mendoza, Solorio and Villegas PUBLIC COMMENTS – WILL BE MADE AVAILABLE TO COMMENT BY CALLING: (669) 900- 9128, MEETING ID: 315 965 149#. DIAL *9 TO LET US KNOW THAT YOU WANT TO SPEAK. 85C. DISCUSS AND CONSIDER DIRECTING THE CITY MANAGER TO DIRECT STAFF AS APPROPRIATE, TO PROVIDE PUBLIC EDUCATION, FINE-BASED ENFORCEMENT AND PREVENTION SERVICES RELATED TO THE USE OF ILLEGAL FIREWORKS THROUGH REMAINDER OF JUNE AND JULY THIS YEAR – Councilmember Solorio COMMENTS CITY COUNCIL AGENDA 16 JUNE 16, 2020 PUBLIC COMMENTS - NON-AGENDA ITEMS WILL BE MADE AVAILABLE TO COMMENT BY CALLING: (669) 900-9128, MEETING ID: 315 965 149#. DIAL *9 TO LET US KNOW THAT YOU WANT TO SPEAK. 90A. CITY MANAGER’S COMMENTS 90B. CITY COUNCILMEMBER COMMENTS ADJOURNMENT - The next meeting of the City Council is scheduled for Tuesday, July 7, 2020 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. FUTURE AGENDA ITEMS 1. Disposition and Development Agreement (DDA) for the Third and Broadway Development Project 2. General Plan Update IN AN EFFORT TO PROTECT PUBLIC HEALTH AND PREVENT THE SPREAD OF COVID-19 (CORONAVIRUS), THE CITY OF SANTA ANA DECLARED A LOCAL EMERGENCY. CITY COUNCIL WILL MEET VIA TELECONFERENCE. THERE WILL BE NO IN-PERSON PUBLIC MEETING LOCATION. TO WATCH THE MEETING: LIVE STREAM AT SANTA-ANA.ORG/CITY-MEETINGS AND YOUTUBE; CABLE CHANNEL 3 (SPECTRUM) OR CHANNEL 99 (AT&T U-verse). TO PROVIDE PUBLIC COMMENTS, SUBMIT VIA EMAIL TO ECOMMENT@SANTA-ANA.ORG BY 4:00 P.M. ON COUNCIL MEETING TUESDAY. TO PROVIDE A COMMENT DURING THE MEETING, CALL: (669) 900-9128, MEETING ID: 315 965 149#. DIAL *9 TO LET US KNOW THAT YOU WANT TO SPEAK AT THE TIME THE ITEM IS BEING DISCUSSED. CITY COUNCIL AGENDA 17 JUNE 16, 2020