Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
25B - AGMT FOR WORKFORCE TRAINING
REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 7, 2020 TITLE APPROVE AGREEMENTS WITH ORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER, CHARITABLE VENTURES OF ORANGE COUNTY DBA PROJECT KINSHIP, AND ORANGE COUNTY CONSERVATION CORPS TO PROVIDE WORKFORCE TRAINING TO YOUTH BETWEEN THE AGES OF 16 TO 24 WITH WORKFORCE INNOVATION AND OPPORTUNITY ACT FUNDS FOR FY 2020-2021 ($475,000) (NON -GENERAL FUND) /s/ Kristine CITY MANAGER CLERK OF COUNCIL USE ONLY: _••e• ❑ As Recommended ❑ As Amended ❑ Ordinance on 1 s' Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO 1�1��►1�1�1:3q:7 RECOMMENDED ACTION Authorize the City Manager to execute agreements with the Orange County Children's Therapeutic Arts Center, Charitable Ventures of Orange County dba Project Kinship, and Orange County Conservation Corps, to provide workforce training to youth ages 16 to 24 under the guidelines of the Workforce Innovation and Opportunity Act, for a one year period beginning July 7, 2020 through June 30, 2021, for an aggregate amount of $475,000 subject to non -substantive changes approved by the City Manager and City Attorney. Organization Contract Amount OC Children's Therapeutic Arts Center $200,000 Charitable of Ventures of Orange County dba Project Kinship $160,000 OC Conservation Corps $115,000 Total $475,000 DISCUSSION Under the authority of the Workforce Innovation & Opportunity Act (WIOA), the Santa Ana Workforce Development Board (WDB) and its Youth Council are required to procure and fund Youth Service Providers to provide WIOA services to local, low-income eligible, at -risk youth between the ages of 16 to 24 years old. The Santa Ana WDB authorized the release of a Request for Proposal (RFP) in November 2018 seeking organizations to provide WIOA youth services and to establish a list of qualified youth providers for a four-year procurement period of July 1, 2019 to June 30, 2023. Eight proposals 25B-1 Agreements with Youth Providers for FY 2020-2021 July 7, 2020 Page 2 were submitted requesting more than $1.3 million in funding. An RFP review committee, comprised of three members of the WDB - Youth Council reviewed and ranked the proposals from one to eight. This ranking valid for a four-year period and available to award WIOA funded youth contracts thru June 1. 2023. The three highest ranked proposals were awarded Youth WIOA contracts in Program Year 2019- 20 Orange County Therapeutic Arts Center, Charitable Ventures of Orange County dba Project Kinship and Orange County Conservation Corps. They have been providing WIOA workforce services and training for 60 at risk Santa Ana youth. Currently the three providers are satisfactorily fulfilling their contractual obligations. On May 14, 2020, the state released Information Notice WSIN 19-45 with tentative WIOA Formula Allocations for PY 2020-21 for the purpose of planning and budgeting. Santa Ana's youth allocation for PY 2020-21 is $828,120. Following the procurement and established ranking of proposals, staff recommends awarding contracts (Exhibit 1,2, and 3) as follows: Organization Services # of Youth Contract Served Amount Serve foster and youth with disabilities, provide occupational skills training in the areas of office OC Children's administration, childcare worker certification, career Therapeutic Arts Center technical training in partnership with Santa Ana 26 $200,000 College, paid work experience, employment preparation, tutoring, mentoring, counseling, civic engagement and supportive services Serve Probation Youth, provide training in customer service, forklift operator, guard card, and silk screening, Charitable of Ventures of job preparation, paid work experience, mentoring, Orange County counseling, civic engagement, internships, post- 20 $160,000 dba Project Kinship secondary education resources, prepare participants to enter training in the electrical and welding certificate programs, and supportive services Serve Probation Youth, provide alternative secondary education that leads to a high school diploma, offer OC Conservation Corps credential training in forklift operator, safe food 14 $115,000 handling, customer service, state guard card, provide job preparation, paid work experience, post -secondary education resources, and supportive services Total 60 $475,000 Under the regulations of WIOA, 80% of the youth enrolled for services are out -of -school youth and have multiple barriers to employment, 75% of the funds spent will be on out -of -school youth services, 20% of the funds are to be paid to the youth in a form of work experience activities and lastly, the providers agree to meet or exceed the WIOA Performance Measures. 25B-2 Agreements with Youth Providers for FY 2020-2021 July 7, 2020 Page 3 FISCAL IMPACT Funds for these agreements are anticipated to be available in the WIOA Youth, Payment to Subagent account (no. 12318750-69135) upon City Council's adoption of the fiscal year 2020-2021 budget and recognition of Youth funds in excess of budgeted revenues. Fiscal Year Accounting Unit Fund Description Accounting Unit, Amount on FY20-21 July - June 12318750-69135 Workforce Innovation & WDB Youth Council - $475,000 Opportunity Act (WIOA) Payment to Subagent Total Contract Amount $475,000 Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director— Finance and Management Services Agency Submitted By: Steven A. Mendoza, Executive Director — Community Development Agency Exhibits: 1. Agreement - OC Children's Therapeutic Arts Center 2. Agreement - Charitable Ventures of Orange County dba Project Kinship 3. Agreement - OC Conservation Corps 25B-3 AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS SUBAWARD AGREEMENT, made and entered into this 7th day of July, 2020, by and between the City of Santa Ana, a charter city and municipal corporation only organized and existing under the Constitution and laws of the State of California ("CITY") and Orange Countv Therapeutic Arts Center, a non-profit corporation identified by the assigned Data Universal Numbering System (DUNS) Number 014317940 ("SUBRECIPIENT"). 1_9Re] IIN:\113 A. CITY has been designated a Local Workforce Development Area (L)vVDA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number (FAIN) AA253421455A6. B. The State of California has created the LWDA to administer the Act programs operated by the State of California pursuant to the Act. C. As a LWDA, CITY is entitled to receive federal funds to establish programs to increase the employment, retention and earnings of Participants, and increase occupational skills attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ("said program"). D. SUBRECIPIENT is experienced in operating workforce development programs for at -risk youth that provide preparation for secondary and post -secondary education, occupational training, and employment skills for entry into the labor market. E. SUBRECIPIENT is willing to operate said program pursuant to the Act and California law. WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows: I. SUBRECIPIENT'S OBLIGATIONS A. SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR §200.3 3 1 (a)(1)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR §200.331(d) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein. SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter. 25B-4 Page 1 of 17 B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in accordance with the standards and requirements set forth in the Act. C. SUBRECIPIENT agrees to perform the services set forth herein in a professional, timely and diligent manner. D. SUBRECIPIENT shall provide wages and benefits to Participants in accordance with the standards and requirements of the Act, including Section 181 of the Act. E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act, including Section 181 of the Act. F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA", attached hereto as "Exhibit E" and incorporated herein as though fully set forth in 20 CFR 658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. G. As a condition of this award of financial assistance under the Act to SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance. agrees that no participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. I. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: 1. SUBRECIPIENT agrees to maintain such records and submit such reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of SUBRECIPIENT'S services or activities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statements. 25B-5 Page 2 of 17 2. SUBRECIPIENT agrees to forward to the Santa Ana WORK Center Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Opportunity Act Application form and supporting documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of participant; and the Workforce Innovation and Opportunity Act Follow -Up form within 15 days following 30, 60, 90,180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter information on the State of California's CalJobs database system as instructed and requested by the Santa Ana WORK Center Administration. 3. CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activities, performance, books, documents, papers, records of SUBRECIPIENT SUBRECIPIENTs, bookkeepers, accountants, employees and Participants related to this Agreement. Such agencies or representatives shall also schedule on -site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and Participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4. In the event SUBRECIPIENT does not make the above -referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. 5. All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. J. Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning Participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States Government or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs incurred and services rendered hereunder. K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement contract. Accounting records must be suppo-1-1 t Bch source documentation as invoices, bills, 75- Page 3 of 17 statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2 CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above -stated documents to the WDB Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenth (loth) day of the month following the month in which SUBRECIPIENT'S services are performed. Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues over costs or use such excess revenues as program income for additional training activities authorized under the Act. L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM. M. SUBRECIPIENT shall arrange independently for an audit that includes WIOA funds received from CITY, in accordance with the Act, 2 CFR 200.500. SUBRECIPIENT shall submit one original of each required audit report to CITY within thirty (30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant funds. N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any participant where costs of training are paid for by any other person or entity. O. SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR Part 200 of the U.S. Office of Management and Budget (OMB) and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P. SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, en r coopera ive agreement. SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit F," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement. Q. SUBRECIPIENT agrees to provide a drug -free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit G" attached hereto and incorporated herein by this reference. 25B-7 Page 4 of 17 R. SUBRECIPIENT, in accordance with the Child Support Compliance Act, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDD). S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A --Office of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations. T. SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment C'Exhibit H"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part 180). U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008. V. SUBRECIPIENT acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center". To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they are taking part in are part of the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity. CITY'S OBLIGATIONS A. On May 14, 2020, the CITY was awarded a Department of Labor Workforce Innovation and Opportunity Act youth grant of $828,120.00 for fiscal year 2020-2021. CITY agrees to pay to SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of the Act a sum not to exceed $200,000.00 for SUBRECIPIENT'S performance in accordance with the Budget attached hereto as "Exhibit D" and incorporated herein by reference, during the period of this Agreement. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided hereinabove. Page 5 of 17 B. Pursuant to 2 CFR §200.331(a)(4), the Indirect Cost Rate for the SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(b) Indirect (F&A) costs. C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase. D. CITY agrees to provide for on -site monitoring reviews of said program operation at least annually. In addition, monthly desk -top reviews of pertinent information will be conducted. E. CITY has the right to de -obligate the funds hereunder, and take such funding back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available funding. III. TERM OF AGREEMENT A. This Agreement shall commence on .July 7, 2020, and all duties arising under this Agreement shall have been performed by June 30, 20u. Lne term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow-up services for one (1) year after the Term, whether funded or not. B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following: 1. SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award; 2. Unless the CITY authorizes an extension, SUBRECIPIENT must liquidate all obligations incurred rider tile af-latedays a er the end date of the period of performance as specified in the terms and conditions of the Federal award; 3. SUBRECIPIENT must promptly refund any balances of unobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in other projects (See OMB Circular A-129 and 2 CFR §200.345); 4. SUBRECIPIENT must account for any real and personal property acquired with Federal funds or received from the Federal government in accordance with 2 CFR §§200.310-200.316 and 200.329; and, 25B-9 Page 6 of 17 5. The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports. IV. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. V. WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS A. SUBRECIPIENT shall use appropriate funds received from CITY to provide workers' compensation to all those hired by SUBRECIPIENT under this Agreement. B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer. VI. APPLICABLE GUIDELINES A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. B. SUBRECIPIENT also assures and certifies that: 1. SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are in education/training activities, or in unsubsidized employment during the 2°d quarter after exit; (b) Percent of Participants who are in education/training, or in unsubsidized employment during the 4' quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2"d quarter after exit; (d) Percent of Participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit; (e) Percent of Participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment and who are achieving measur l i11 f s; and, (f) effective in serving employers Page 7 of 17 SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal, State, and local law. 2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 83-354) and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, handicap or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3. SUBRECIPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement. 4. SUBRECIPIENT shall comply with the requirements that no program under the Act shall involve political activities. 5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the WIB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement. 6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program participant or any application for participation in such program because of race, creed, color, national origin, sex, political affiliation or beliefs. 7. SUBRECIPIENT shall maintain appropriate standards for health and safety in work and training situations. 8. SUBRECIPIENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit P' and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer/program" and that "auxiliary aids and services are available upon request to individuals with 10. Based on the population eligible to be served, or likely to be directly affected by the WIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. 11. SUBRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepare t grc4afd under this Agreement, will be disposed of Page 8 of 17 in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this Agreement, will be limited to use within the activities outlined in this agreement and will remain the property of the United States Government and/or CITY. Upon termination of this Agreement, SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 12. SUBRECIPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of performance of work under this Agreement, within seventy-four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT will transfer all pertinent information, specifications and right, title and interest to the designated agency. 14. INVENTIONS, PATENTS AND COPYRIGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rightsin the invention or discovery, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889). B. Copyright Policy. 1. Unless otherwise provided in the terms of the grant or agreement, when copyright - able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty -free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material. 2. The DOL reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a) The copyright in any work developed under any grant, sub -grant, or contract under a grant or subgrant; (b) Any right of copyright to whigli� ant subgrantee or a SUBRECIPIENT purchases 1 Page 9 of 17 ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR Part 97.34. C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement. 15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 1875(h)); Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA") regulations (40 CFR Part 35) as any may now exist or be hereafter amended. Under these laws and regulations, the SUBRECIPIENT assures that: (a) No facility to be utilized in the performance of the proposed grant has been listed on the EPA List of Violating Facilities; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (c) It will notify the CITY and the EPA about any known violation of the above laws and regulations. 16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF CONDUCT: a. General Assurance. Every reasonable course of action will be taken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. b. Employment of Former State or CITY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this_Agarm,____ent, will not ha assionedi to any part or phase of the- et' + to + Agreement for a period of not less than two (2) years following the termination of such employment. c. Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT. d. Conducting Business Involving Close Personal Friends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with 25B-13 Page 10 of 17 a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or a voting or non -voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retained. e. Avoidance of Conflict of Economic Interest. No executive or employee of SUBRECIPIENT elected official in the area, or voting or non -voting member of a WDB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents. i Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 7013. VII. HOLD HARMLESS A. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its employees or subcontractors. B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employees or subcontractors. VIII. 1. Commercial General Liability. SUBRECIPIENT agrees to obtain and keep in force during the term of this Agreement a policy of comprehensive commercial general liability insurance insuring the State of California, CITY, and SUBRECIPIENT against any liability for accident, injury or death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in any single accident or occurrence, with $2,000,000 in the aggregate coverage. Said policy of comprehensive general liability insurance shall be endorsed to provide to CITY and to the State of California, Employment Development Department, at least thirty (30) days written notice prior to cancellation; name CITY, its officers, agents, employees, and volunteers, and the State of California, its officers, employees, and volunteers as Additional Insured; and state that such coverage is primary to 25B-14 Page 11 of 17 any other coverage or self-insurance of the State of California and CITY (in substantially the form as Exhibit J , Additional Insured Endorsement, attached hereto). Governmental entities may substitute a certificate of self-insurance. 2. Automobile Liability Coverage. SUBRECIPIENT shall also obtain and maintain, during the effective period of this Agreement, broad form automobile liability coverage with at least $1,000,000 limit unless reduced by CITY, which applies to both owned/leased and non -owned automobiles used by SUBRECIPIENT employees or Participants in performance of this Agreement, or, in the event that CITY will not utilize such owned/leased automobiles but intends to require employees, Participants or other agents to utilize their own automobiles in the performance of this Agreement, SUBRECIPIENT shall secure and maintain on file from all such employees, Participants, or agents as self -certification of automobile insurance coverage. Governmental entities may substitute a certificate of self-insurance. 3. Workers' Compensation. If SUBRECIPIENT is an "employer", as set forth in California Labor Code Section 3300 et seq., or utilizes Participants as "employees," as set forth in California Labor Code Section 3350 et seq., SUBRECIPIENT shall obtain and keep in force during the term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by Participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of cancellation or modification. SUBRECIPIENT shall carry medical and accident insurance for those Participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to California Labor Code Section 3350, et seq. 4. Equipment Coverage. SUBRECIPIENT shall purchase a policy or policies of insurance covering loss or damage to any and all Equipment provided to or purchased by SUBRECIPIENT in accordance with this Agreement. Said insurance shall be in the amount of the full replacement value thereof, providing protection against the classification of fire, extended coverage, vandalism, malicious mischief, theft, and special extended perils. Governmental entities may substitute a certificate of self-insurance. 5. Youth Protection. To maintain a safe environment, funded youth providers that serve youth under the age of 18 will need to provide a Youth Protection Policy and proof of Sexual Abuse & Molestation insurance coverage of at least $2,000,000. Youth providers will be held responsible for conducting a background clearance (live -scan) for staff that have direct interaction with youth Participants that are under the age of 18. b Proof ofInsur .- ne- rfifieatesand-endorsements in pprovedby CITY prior to any work under this Agreement. SUBRECIPIENT understands that CITY will make no payments under this Agreement until the required certificates and endorsements have been approved by CITY. IX. CORPORATE STATUS All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CITY. 25B-15 Page 12 of 17 X. ASSIGNABILITY None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for SUBRECIPIENTs (2 CFR §200.317). No subcontract or assignment shall terminate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement. XI. LAWS GOVERNING THIS AGREEMENT In its performance under this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: 1. The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CFR 200 and 20 CFR. Parts 651 and 654 2. All applicable State statutes, regulations, policies, procedures and directives; 3. All applicable CITY policies, procedures and directives; 4. All applicable local ordinances and requirements, including use permits and licensing; 5. Court orders applicable to its operation; and, 6. The terms and conditions of this Agreement. If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement, if necessary. XII. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, elti-IM Urai ui in writing, - between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUBRECIPIENT. 25B-16 Page 13 of 17 XIII. FRAUD SUBRECIPIENT shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this Agreement. XIV. CONTINGENCY OF FUNDS SUBRECIPIENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY. If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incurred hereunder. Xv. TERMINATION A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any participant. B. In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance. XVI. Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and/or the State of California in accordance with the Act and all corresponding regulations and OMB circulars. Pending final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless the dispute involves a change order. 25B-17 Page 14 of 17 XVII. BREACH -SANCTIONS If, through any cause, SUBRECIPIENT violates any of the terms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in accordance the notice provision in Paragraph XVIII herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: CITY: City of Santa Ana Manager, WDB Administrative Office P.O. Box 1988 (M-76) Santa Ana, CA 92702 CLERK: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 SUBRECIPIENT: Orange County Therapeutic Art Center 2215 N. Broadway, S ffint -a IA-1 , A�^7 Phone: (714) 547-5468 Fax: (714)564-6990 XIX. MERGER This Agreement, together with the attachments hereto, expresses the total understanding of the parties. There are no oral understandings of the parties or terms and conditions other than as stated herein. 25B-18 Page 15 of 17 XX. VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. XXI. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. (Signatures on following page) 25B-19 Page 16 of 17 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above -written. ATTEST: Daisy Gomez Clerk of the Council APPROVED AS TO FORM: Sonia R. Carvalho City Attorne :r n 7I: By: ' R`� O. odge AsMstant City Attorney RECOMMENDED FOR APPROVAL: Steven A. Mendoza Executive Director Community Development Agency "CITY" By: Kristine Ridge City Manager "SUBRECIPIENT' By: 0�_e_ 4:�� Name: Dr. Ana Jimenez - Title: Executive Director Tax ID #: 33-0930891 25B-20 Page 17 of 17 Workforce Innovation & Opportunity Act Youth Program Provider Orange County Children's Therapeutic Art Center 2020-2021 26BT Zl 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal 1. Experience/Qualifications (1 page max): A. Agency description - The Orange County Children's Therapeutic Arts Center (OCCTAQ has been in operation for 20 years in the City of Santa Ana. Our agency has grown significantly throughout the years, and established strong community partnerships, such as the City of Santa Ana, the Santa Ana Unified School District, the Santa Ana College, the County of Orange, and others. OCCTAC has served over 20,000 youth since the year 2000, rising from 100 students in its first year to more than 6000 youth each year! OCCTAC prioritizes on serving at -risk youth, foster youth, high school dropout students, homeless youth and youth with disabilities. Our programs integrate youth with and without disabilities in a nurturing, community -based environment, which teaches respect, disability awareness, and full inclusion. B. List the facility address and major cross streets. OCCTAC is located at 2215 N Broadway, Santa Ana, CA. 92706. Our major cross streets are North Broadway and Buffalo. C. Indicate hours of operation for facility - OCCTAC is opened 6 days per week (Monday — Saturday), from 8:30am until 8:00 pm, but closed on Sundays. D. Briefly indicate what makes your facility youth friendly and suitable for the proposed program. OCCTAC is strategically located close to bus terminals for the convenience of the youth; and our facility is compliant with all ADA guidelines and regulations. Our facility, location, hours of operations, and wide variety of programs makes our facility youth friendly and suitable for the proposed WIOA program. E. Provide brief information on the following elements: 1. Average annual operating budget and sources of revenue - The average annual operating budget for the OCCTAC is approximately $1,200,000. OCCTAC's sources of revenue come from a variety of sources, including the Santa Ana Unified School District, the County of Orange, other grants, fee for service, private donations, public donations, and fundraising. 2. Brief description of staff - OCCTAC is staffed by highly qualified bilingual staff, including: credentialed teachers, artists, therapists, case managers, counselors, and others. The WIOA Program will be staffed by a full time Case Manager, a Job Developer, a Career Counselor, an Arts/Technology Mentor and a Literacy/Math Tutor. 3. Past experience with WIOA programs or other youth programs - OCCTAC has been serving the Santa Ana youth for 19 years; and we have operated WIOA programs since the year20051 Every year our Youth Employment program grows and demonstrates positive outcomes with the participants. We are very proud of our accomplishments throughout the years! 4. What kind of impact has your organization made on the youth community - OCCTAC has had a tremendous impact on the Santa Ana youth community. We are very proud of our accomplishments throughout the years. OCCTAC's innovative approach, which combines the arts, education, health and technology programs, provides youth a variety of programs they can engage in. Furthermore, our WIOA program participants always have successful outcomes. In 2017-18, our WIOA participants attained employment/entered education at a rate of 89 %, attained a credential at a rate of 89 % and attained Literacy and Numeracy gains a rate of 73%. These outcomes demonstrate the commitment and dedication of our wonderful WIOA program staff. 1 EXHIBIT A 25B-22 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal 2. Proposed Program: (1 page max) A. Provide an overview of the program's main objectives. The WIOA program at OCCTAC is an extension of our current educational services provided to older youth to empower and provide life -changing opportunities for all youth. OCCTAC has been working with WIOA participants since 2005. The program will continue to provide 13 out of 14 WIOA elements: educational services, job training, paid work experience, adult mentoring, literacy & math tutoring, career & educational counseling, occupational skills training and education, supportive services, certificate programs, leadership opportunities, comprehensive counseling, financial literacy, entrepreneurial skills training, labor market information, and activities to help youth prepare for post -secondary education and follow-up services. OCCTAC staff will refer participants to alternative secondary school services with College and Career Preparatory Academy (CCPA) or Santa Ana College School of Continuing Education. The program will take place primarily at our community -based center in Santa Ana. Participants will engage in a variety of educational and job training activities, including classroom and workshop instruction. All participants will be required to meet individually with key staff, participate in daily and weekly educational trainings, and weekly workshops. In addition, WIOA participants will also engage in weekly "hands-on" work experience and job training opportunities at our agency and other offsite job trainings in the community. Please see below Table 1 for an overview of the program timeline for the entire year. TABLE 1— Program Timeline from July 2020 — June 30, 2021 Program Timeline Program Activities & Training Month 1- 2 • Orientation of program and services with Case Manager Objectives: • Employability/Job Skills assessment with Case manager Program Overview, . Basic Skills/Academic levels assessment with Literacy and Numeracy tutor Assessments, . Career interest assessment and survey with Career Counselor Participant Goals . Determine Employment and Academic goals • Initiate bi-monthly meetings with Case Manager to discuss goals and service needs of participants Months 3-8 • Initiate paid work experience Objectives: . Initiate weekly Leadership/Job/Life skills workshops Educational Guidance, . Initiate weekly tutoring of Literacy and/or Numeracy skills Tutoring, Vocational Training, . Continue bi-monthly meetings with Case Manager to discuss progress Job Training, Workshops & . Continue monthly meetings with Career Counselor for academic guidance Work Experience . Continue monthly support group with other WIOA participants and staff Month 9-12 . Continue bi-monthly meetings with case manager to discuss program goals, Objectives: and for intense employability skills and job search training Employability/Job Skills . Continue tutoring, if necessary & Job Search . Continue monthly life skills training • Continue weekly workshops with WIOA participants and staff B. Please see below in sections 3 —17 a full description of the program. 25B-23 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal 3. Population (2 pages max): A. Describe the total number of youth that will be served by this grant. -The WIOA program at OCCTAC will serve a total of 20 WIOA participants. The program will serve 16 out of school youth (ages 16 — 24) and 4 in -school youth (ages 16 — 21) for a total of 20 youth. B. Describe the age range of the youth that will be served —The WIOA program will serve participants as young as 14 and as old as 24 years of age. C. Describe minimum requirements that youth need to have in order to be enrolled into your program. Aside from the basic WIOA requirements of being a Santa Ana Resident (16— 24 yrs.), and having a right to work documentation, our participants have to complete the following: 1) complete a background check, 2) obtain a negative TB test, and 3) attend a mandatory orientation session before completing the eligibility documentation. D. Special consideration for organizations that can serve the following youth populations: (80% of Out -of -School youth (required); 10% of youth with disabilities; 10% of foster/emancipated youth; 10% homeless youth and 10% of youth on probation). See below Table 2 for past Enrollment Numbers and percentages. Table 2- Percentages of Youth Population served at OCCTAC Youth Population 2015-16 2016-17 2017-18 2018-19 Out of School Youth 75% 75% 80% 82% Youth with Disabilities 25% 25% 50% 52% Foster Youth 15% 15% 5% 0% High School Dropouts 15% 30% 20% 9% Youth on Probation 5% 0% 0% 0% Homeless Youth 5% 5% 10% 4% As seen on Table 2 above, OCCTAC has exceeded the minimum percentage required by this grant in most youth populations/categories, except for foster youth and youth on probation. Therefore, this year we will expand our network and community partnerships to ensure the minimum of 10% for these target populations, and establish new partnerships. One new potential partner is Project Kinship, who serves youth on probation and is located in the same facility where OCCTAC is located! We have had some preliminary conversations on the possibility of getting referrals from them. Furthermore, OCCTAC's ED has scheduled a meeting in February with key staff at the County of Orange, Social Services to discuss the need for more foster youth referrals to our agency. See letter of support from the County, SS - Attachment C. E. Specify how the targeted youth populations (out -of -school, youth with disabilities, foster/emancipated, probation, homeless) will be recruited. OCCTAC has excellent community partnerships that will help us fulfill our enrollment goals and targeted youth populations. See below a summary of youth populations and partners. 25B-24 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal Youth with Disabilities: OCCTAC has had a strong partnership with the Santa Ana Unified School District, Transition Partnership Program (TPP) during the past 12 years, in order to serve youth with disabilities. As seen in Table 2, OCCTAC has exceeded the 10% minimum and last year served 50%of youth with disabilities! We are grateful to our key community partner SAUSD TPP program staff for all of their referrals and support! Foster/Emancipated Youth: OCCTAC will continue to collaborate with the County of Orange, Social Services, to continue to serve foster/emancipated youth. OCCTAC has been a partner with the County since 2007. We are looking forward to strengthening this partnership and serve more foster/emancipated youth in Orange County this year! Youth on Probation: As stated previously, OCCTAC has been in preliminary conversations with the ED at Project Kinship (Steven Kim) on the possibility of collaborating and getting referrals from their program for our WIOA program. Project Kinship recently moved their operations to the same building (2215 N. Broadway — second floor) where OCCTAC agency is located! The mission of Project Kinship is to provide support and training to lives impacted by incarceration, gangs, and violence through hope, healing, and transformation. 4. Homeless Youth: OCCTAC is very excited to collaborate this year with the WISEPIace, an organization that focuses primarily on serving homeless women (youth and adults). WISEPIace will continue to refer homeless youth to OCCTAC's Youth Employment Program, as well refer adults to the various Santa Ana College certificate programs available at OCCTAC. We are very excited about this new community partnership! In addition to our excellent community partnerships, OCCTAC will continue to conduct community outreach and special community events throughout the year to promote our programs and inform the youth in the Santa Ana community about this wonderful WIOA program. See Table 3 for more information. F. Include a Letter(s) of Support from organizations that have agreed to refer youth to your program as Attachment C. — See attached the following letters from our community partners: 1) Santa Ana Unified School District, TPP —Youth with Disabilities; 2) County of Orange, Social Services — Foster Youth; 3) WISEPIace — Homeless Youth; 4) Santa Ana College —All Referrals and Services. eyouur recru ._,_fitment pant at_will_fulfil!there q��i_ rement of enr�lline 100% of youth by the 2nd quarter of the program (December 31, 2020). In addition to referrals from our key community partners, we have established a timeline that will help us with our Community Outreach and Recruitment plan in the City of Santa Ana. Please see below Table 3 which summarizes our recruitment plan to ensure 100% of enrollment of youth by 2nd quarter. 25B-25 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal Table 3 — Community Recruitment Plan to ensure 100% enrollment of youth by 2nd quarter Plan May June July August September October Orientation Last Friday of the Last Friday of the Last Friday of the Last Friday of the Last Friday of the What is WIOA? month month Month Month Month All High All High School Target Foster, Target Foster, Target Foster, Community School Classes - targeting Homeless& Homeless& Homeless& Presentations Classes - Youth with Probation Youth Probation Youth Probation Youth in targeting disabilities in in the community in the the community Youth with SAUSD, TPP. (County, SS community (County, SS disabilities in Orangewood, (County, SS Orangewood, SAUSD, TPP. WisePlace). Orangewood, WisePlace). WisePlace). Summer Summer Attend all back to Provide Provide Community Community Fairs Community Fairs school events at Information at information at Outreach and Events- and Events - SAUSD and TPP OCCTAC & SAUSD big community Provide Flyers to Provide Flyers to partnership Open Houses & events, such as: all community all community community Parent/Teacher "Noche de agencies in Santa agencies in Santa events. Conferences altares"event & Ana Ana others Inform community Set appointments Set Set appointments Set appointments Youth partners that we with all youth appointments with all youth with all youth Referrals will start taking referred to with all youth referred to referred to referrals staring program as of July referred to program program July V. 1". program Contact Youth Contact all youth Set appointments Set Set appointments that where with youth with appointments with youth with interested in WIOA prior interest with youth with prior interest 2018-2019 year prior interest after full enrollment. 4. Assessment (1 page max): A. Youth Service Providers are required to use the Test for Adult Basic Education (TARE) assessment tool, but may use other assessment tools upon approval. - OCCTAC will continue to use TABE testing with all our WIOA participants. B. Describe how your program will conduct assessments for youth participants, elaborate assessment-toolson the type of intake—,allytarticipan will be given a TABE test to determine the participant's Educational Functional Level in Literacy and Numeracy. The TABE test will determine the needs of the participants in both academic areas. Additionally, they will aid in the facilitation of the weekly tutoring sessions. All WIOA participants will be assessed after 3 months of tutoring to see their progress in each academic/subject area. If the youth goes up by 2 grade levels or more, the youth can take the final Post Test assessment. All participants will continue with the tutoring sessions if they score under 9.1 level. 5 25B-26 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal C. Describe knowledge of the barriers that youth encounter — OCCTAC has served many youth with different barriers in life throughout our 19 years of community service! The majority of the barriers include youth with disabilities, youth with basic skills deficient, English language learners, low-income youth, homeless youth, youth in foster care or emancipated, pregnant or parenting youth, high school dropouts and other barriers. OCCTAC is very committed to serving all youth with these barriers. The following numbers represent the youth we served during the 2017-18 program year with different barriers. Out of the 20 youth served, 50 % had a disability,15 % were Parenting Teens, 20% were HS dropouts, 10 %were homeless youth and 55 %were foster youth. Currently, we are serving the following youth with the following barriers during the 2018 — 2019 program year: 52% have a disability, 17% are Parenting Teens, 9%are HS dropouts, 4%are homeless youth and are foster youth. D. Specify how your organization will address the barriers that youth encounter - OCCTAC WIOA staff is very dedicated and committed to all the youth that we enroll in our Youth Employment (WIOA) program at OCCTAC. We have offered this WIOA program for the past 14 years to the Santa Ana youth! Our staff is comprised of a hardworking group of individuals that are passionate about making a difference in the community, and are prepared to address all of the barriers that youth encounter. Our TEAM of dedicated staff guide and mentor the youth, and assist them during the entire program year. The team is comprised of a Case manager, a Literacy/Numeracy Tutor, a Career Counselor, a Job Developer and Work Experience mentors that help youth attain their educational and career goals. All of the youth are also required to attend monthly job skills/life skills workshops, focusing anywhere from employment attainment/retention, to how to improve and change their own personal lives, and the community in which they live. In addition, to aid in academic barriers that youth experience, all participants will be assigned to an Educational counselor who will provide direction and coaching on any academic aspect, such as scholarship writing and enrollment into an institution of their interest. This service is crucial for all youth participating in the program because it will allow them to learn about various academic paths, including vocational training, HS recovery programs and 4-year institutions, while narrowing down a career of interest and actually committing to a Furthermore, all participants will be provided with psychological counseling (if needed), and other important support services. OCCTA's environment is very nurturing, fun and supportive, and provides youth opportunities to maintain a high level of involvement in our programs. WIOA youth are supported emotionally throughout the entire year at OCCTAC, and are provided with a positive and welcoming environment that also encourages youth to partake on various leadership roles within the various programs and activities at our agency. These additional activities provide youth with an opportunity to gain self - a 25B-27 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal confidence, self-esteem and leadership skills. Our goal is to empower youth and provide a life changing opportunity through this WIOA program! S. Paid & Unpaid Work Experience: A. Describe in detail the paid and unpaid work experience opportunities that will be offered to the youth such as, Summer employment, Pre -apprenticeship programs, Internships or job shadowing, and On -the -Job training opportunities. Youth will engage in weekly "hands-on" work experience and job training opportunities at our agency and other community sites. The following tables (Tables 4, 5 & 6), demonstrate the variety of programs that we offer at OCCTAC and at offsite work experience locations. WIOA participants can choose from any of these programs/fields to fulfill their career goals and work experience. Please see below Table 4 for an overview of the various "hands-on" job - training programs, mentoring and work experience opportunities at OCCTAC. TABLE 4: Mentorine & Job Trainine Proerams at OCCTAC Area of Training Job Title Placement & Educational/Training Work Experience Curriculum Health Case Manager Intern OCCTAC, MECCA and SAC Curriculum & Case Community Sites *State Certificate Program Management Health/ Mental Mental Health (MH) OCCTAC, MECCA and County of Orange, Health Care Health (MH) Paraprofessional OMID sites Agency, MH Paraprofessional Certificate Child Care Child Care Worker Early Start & Pre -Kinder SAC Curriculum Worker State Arts Program at OCCTAC *State Certificate Program Certificate Office/Reception Executive/Administrative OCCTAC office SAC curriculum Customer Service Assistant & Community sites *State Certificate Program Computers Education Tutor / Instructional Learning Academy at OCCTAC & Host Curriculum Assistant OCCTAC & SAUSD After School Program Education Teaching Assistant Early Intervention/ First Five Early Childhood Early Start Program at curriculum, High Scope & OCCTAC "Hands on Training' Arts Education Teaching Assistant After -School Arts Program CA Performing Arts Standards at OCCTAC and Engage Curriculum and "Hands-on" Arts 360 at various SAUSD Training schools Technology Technology Assistant Computers/Media LAB at SAC, Digital Media Center Graphic Artist OCCTAC & Santa Ana OCCTAC curriculums & Audio Engineer Intern Business Owners "Hands-on" Photoshop, Film Production Intern St. Andrews Church Animation/ Illustration & Community Sites Graphic design training, Recording Technology Training Softwares, Pro -Tools & Sybellius 7 25B-28 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal Furthermore, WIOA youth will be encouraged to participate in additional programs that we have at our agency to give youth more opportunities and "hands-on" experience on a variety of fields (health, education, arts and technology), so they can gain as much work experience as possible. TABLE 5: Additional Job Training Programs for WIOA Youth mentored by NON-WIOA staff PROGRAM DESCRIPTION Days/Times Early Start Program The Early Start program is and early intervention program Mondays & Tuesdays that integrates very young children (6 months to 3 years of 8:30 am —11:30 am age) with and without special in a natural community Fridays environment with their parents. It aims at enhancing 8:30 am —10:30 am students' cognitive, language, motor and social development. Pre -Kinder Arts The Pre -Kinder Arts program is a bilingual school readiness Wednesdays & Program program that serves children ages 3- 4 years old. The Thursdays parents and children work together in a creative and 8:30 am —11:30 am nurturing environment by engaging in music, art, literacy, Fridays and parenting classes to prepare children for school. 10:30-12:30 pm After School Arts The ASA for Life program provides artistic training in the Monday— Friday Program fields of Music, Visual Arts, Dance, Musical Theatre, and 3:30 pm —8:00 pm Technology training to at -risk youth, and children with and Saturdays disabilities in the community. 9:00 am-4:00 pm Therapeutic Arts This program serves children and youth with disabilities of Monday— Friday Program all ages and special needs, including: learning disability, 3:30 pm — 8:00 pm health impairments, physical disability, developmental Saturdays disabilities and others. 9:00 am —4:00 pm Learning Academy & This program provides homework support and tutoring to Monday— Friday Tutoring Program students (ages 5 —16 yrs.) in Language Arts (reading and 4:00-8:00 pm writing), math, and other academic subjects. Saturdays 9:00am-5:00 pm OCCTAC This program provides outreach, prevention, referrals and Monday— Friday Family Wellness engagement with individuals at -risk of mental health 8:30 am —8:30 pm Program problems. Other support services include parenting, and weekends counseling, and support groups. Senior Socialization This program provides early intervention and socialization Monday —Saturdays Program activities to older adults at -risk of mental health problems. 8:00am—8:00pm Services are provided at OCCTAC and various Senior Centers in Santa Ana. B. Special consideration will be given to organizations that can prepare youth for targeted in -demand industries as identified in the OC Regional plan: OCCTAC's Youth employment program prepares youth in 2 targeted in -demand industries identified in the OC Regional plan: 1) Healthcare and 2) Technology. C. Special Consideration for organizations that offer job training/preparation in the industries of: Science, Technology, Engineering, the Arts and Math. OCCTAC offers job training and preparation in 3 of the industries mentioned above: 1) Technology, 2) the Arts and 3) Math. 25B-29 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal D. List some of the employers that will assist in the paid and unpaid work experience opportunities. Please see below Table 6 for offsite job trainings for our youth. TABLE 6: Mentoring & Job Training Programs OFF SITE PROGRAM DESCRIPTION DAYS/TIMES Santa Ana College CDC Childcare Worker/ Preschool Teacher Assistant: Intern is Monday — Friday responsible for assisting Preschool Teacher and conduct a variety of activities with children, including educational, arts & 8:00@m- 6:00pm recreational activities, developmental assessments and others. Santa Ana Senior Center Case Manager Assistant: Intern is responsible for assisting Monday -Saturday OCCTAC Case Manager at the Senior Center or Santa Ana Santa Ana Towers Towers, and conduct a variety of activities with seniors, 8:00am — 6:00pm including health related and recreational activities, case management, interviews & assessments and others. State Farm Insurance Administrative Assistant/Customer Service: Monday -Friday Intern is responsible for answering phone calls and directing them to their designated department. Intern is also 8:00am-5:00pm responsible for printing, organizing, and filing documents. Intern will be responsible for assisting clients with questions on insurance and providing an overview. Santa Ana Downtown Office/Reception/Customer Service: Intern is responsible for Monday -Saturday Businesses making calls to previous and interested clients and inform on merchandise. Intern is also responsible for answering phone (Days/Times vary) calls and providing assistance to clients and directing them to the necessary department. Intern will also work with clients in person and assist with any questions related to business and store merchandise. Santa Ana Downtown Administrative Assistant/ Social Media Intern: Monday -Friday Businesses Intern is responsible for computer literacy, updating social media, making phone calls to participants to update contact (Days/Times vary) information, and some fundraising. Intern is also responsible for clerical duties such as filing documents, answering phone calls and other tasks. Santa Ana Downtown Graphic Arts Intern/Marketing Intern & Administrative Monday- Saturday Businesses Assistant: Intern is responsible for assisting in the creation of logos and (Days/Times vary) flyers for marketing. Intern is also responsible for updating social media and some administrative duties such a filing, organizing, and data entry. E. Include Letters of Commitment from employers as Attachment D. Please see letters attached. F. Include a copy of the Work Experience policy as Attachment E. Please see attached OCCTAC's Work Experience Policy. 25B-30 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal 6. Alternative Secondary School Services 13 pates max): A. Describe in detail the alternative secondary school services or dropout recovery services that will be made available for youth. Youth will meet with the Educational Counselor at OCCTAC at least once a month to receive assistance as they decide to pursue their education. Youth and Counselor will meet and create monthly goals, which will lead to youth obtaining their diploma/GED. Counselor will provide youth with the various options available to them and will provide guidance along the way. The Counselor and youth will write down the path youth decides to take. Counselor will check in with youth periodically to ensure that youth is fulfilling all requirements. Prior to meeting with youth, the Educational Counselor will research the alternative secondary school services available near the youth. Counselor will gather information regarding requirements, costs, rules, schedules, entrance exams, etc. and provide to youth this information. In addition, the counselor will prove youth some examples of alternative secondary school services located in Santa Ana, provided below in Table 7. In summary, the Educational Counselor will meet with each WIOA youth to obtain a better understanding of the participants' needs. During this meeting, the Counselor will gather more information relevant to the youth's needs. Together, the Educational Counselor and youth will find the program that best suits the participant. Then, they will call and set up an appointment to meet with the representative of the program. The Counselor will attend this meeting with the youth to advocate for the participant's best option. After this meeting, the participant and the counselor will strategize on how to proceed further. During this period, the youth will also be supported with additional academic /educational services, such as tutoring, study skills, time management, financial literacy and other important life skills topics. Table 7: Alternative Secondary Schools located in Santa Ana Name Address Phone q Website Notes College and Career Preparatory Academy 1699 E. Wilshire Ave., Ste.605Santa Ana, 9270S 14) 796-8795 http://www.ocde.us/CC PA Pa es default.as x Community Day High School 804 N Fairview St. Santa Ana CA 92703 14) 796-9000 htti)://www.sausd.us/Page/ 12603 Independent Study Program 333 E. Walnut St. Santa Ana, CA 92701 14) 565-5400 http://www.sausd.us//`site/ APEX (online lasses) Default.as x?Pa elD=16692 Hillxiewlf Rd. Tustin, CA92782 hillviewhs School(Credit Recovery) Santa Ana College — School of Continuing Education 2900 W. Edinger Ave, Santa Ana, California 92704 14) 241-5720 https://www.sac.edu/Conti Adult High School Diploma Program nuin Education Pro rams P es Hi hSchool.as x Locations —Centennial Education Center & Santa na College 10 25B-31 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal B. Describe in detail the activities that will lead youth to attainment of secondary school diploma or equivalent. All Youth will be encouraged to continue their education, since this is such an important factor in their overall improvement and success in life. Youth will work closely with the Educational Counselor at OCCTAC on a one-on-one basis, and receive encouragement and guidance. All WIOA participants will be encouraged to attend college field trips throughout the year, and be exposed to different college campuses, as well as a wide variety of majors. By visiting the various colleges, youth will understand better the application process as well as all requirements needed. The WIOA program at OCCTAC will also assist all youth with academic skills and provide all youth with basic skills deficiency a Literacy/Numeracy Tutor to help them improve in the deficient areas. In addition, the Educational Counselor will keep in close communication with the Literacy/Numeracy Tutor, and ensure that every participant is receiving the assistance needed to pass his or her classes. Aside from tutoring, the Counselor will meet with youth during bi-weekly meetings and support youth in developing all the skills necessary to succeed. These meetings will focus on important topics, such as, time management, test -taking strategies, and study skills. Furthermore, the counselor will also map out a plan that will help youth work towards their academic/educational goals. Youth and Counselor will also set goals and will work together to achieve goals. During every meeting, Counselor will inquire about youth's progress. Counselor will also work closely with the Case Manger, the Career Counselor and the Tutor to ensure that youth is receiving all the necessary assistance needed to improve in their academic goals. C. Special consideration for organizations that offer dropout prevention or dropout recovery services. As mentioned previously, OCCTAC will continue to collaborate with the Santa Ana Unified School District, TPP, as well as with the Department of Pupil Support Services, headed by Heidi Cisneros. We will continue to work with key counselors like Patrick Yrarrazaval-Correa to enroll in our program targeted Santa Ana youth, and offer dropout prevention or recovery services. 7. Preparation for Postsecondary Education and Training (3 pages max): Note: WIOA only accepts certificates that are accredited by a State recognized educational entity or are recognized by employers. OCCTAC provides State recognized Certificate programs in partnership with the Santa Ana College. Therefore, any employer should recognize these certificate programs. We are extremely grateful for this wonderful partnership with the Santa Ana College. See letters of Support from the Santa Ana College in Attachments C and F. A. Special consideration for organizations that offer preparation for postsecondary education and training in high -demand industries. OCCTAC offers youth with and without disabilities preparation for postsecondary education. As state previously, OCCTAC partners with the Santa Ana College to offer youth a variety of career path options. Our WIOA team (Educational and Career Counselors, Case Manager and Lite racy/N u meracy Tutor) work together to assist all of the youth enrolled in this program. Because of the certificate programs provided at OCCTAC, youth apply to the following positions and receive minimum and above wages. For example, • Micro Center $12.00 + Benefits 11 25B-32 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal • Daikin AC $12.00 • Providence Speech $13.00 + Benefits B. Special consideration for organizations that collaborate or partner with postsecondary institutions to enroll youth in career pathways that lead to an in -demand occupation. OCCTAC partners with the Santa Ana College to enroll youth in career pathways of their choice. Also, we offer a variety of Santa Ana College courses at the OCCTAC facility, which is very convenient for our youth and other adults to enroll in a variety of college courses taught by SAC faculty at OCCTAC. Some of these courses include the following: Employability Skills, Business Classes, Health Education, Child Development, etc. In partnership with SAC, OCCTAC offers 2 State Certificate programs at our agency: 1) Child Worker State Certificate and the Office Clerk/Admin State Certificate), where they can earn a State Certificate in less than a year and the opportunity to find a job in one of these career pathways. C. Identify and/or develop a pathway for youth that can prepare them to obtain a career or occupation that provides livable wages? Please elaborate on the specific pathway(s). Developing a pathway for youth that can prepare them to obtain a career or occupation is a high priority for OCCTAC. Our WIOA team inspires and motivate our WIOA youth to continue to enhance their educational and career goals, whether they have a disability or not, our goal is for the youth to be more successful in life! Please see below a pathway that we have created at our agency to assist and lead our WIOA participants. Pathway for Post -Secondary Education Participants will; 1. Meet educational counselor and identify interest and possible careers. 2. Research Necessary education and courses to reach a particular career. —ZEE t� _ 3. Visit different campuses and apply to the ones they feel the most comfortable. 4. Take placement exams after being accepted to his or her school. 5. Research major and mino` r q rements for achievement T_ VI 6. Apply to programs that will provide additional services that youth will need while in post secondary education (FAFSA, BOG, DSPS, EOPS ect.) 7. Create educational plan'\ \ a d egistration to courses. 12 25B-33 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal D. Describe in detail how the program will prepare youth for postsecondary education and training. The WIOA case manager, career and educational counselors meet regularly with each WIOA youth to discuss job leads, employment opportunities and post -secondary education. The case manager and career counselor helps youth with employment, and the educational counselor helps youth with entering post -secondary education. The career counselor will assess all youth using ONET to learn about their career preference, interests and skills, and then match them with carriers of their choice. Youth will then be able to obtain assistance in researching different majors, vocational training and certificate programs that will allow them to enter into post -secondary education in their field of interest. The Educational Counselor will also provide assistance to youth in completing all necessary registration and financial aid, scholarships and any important forms to minimize any stress and anxiety on registration or financial burdens. E. How will your organization expose youth to the various post -secondary educational institutions (colleges, universities, vocational training schools, apprenticeships, etc.). All year round, the WIOA youth and staff attend field trips to the various colleges and universities so they can get motivated and encouraged to enroll in any of these institutions with the help of the case manager and the career and educational counselors at OCCTAC. F. Describe the certificates that youth will be able to earn while in your program or within 1 year after exit. As mentioned previously, OCCTAC has a very strong partnership with the Santa Ana College. Currently, we offer 2 State Certificate programs at OCCTAC and all of the courses are taught at OCCTAC's facility by the SAC faculty. Please see below (Table 8) for a brief description of these certificate programs. Table 8 - State Certificate Programs at OCCTAC in partnership with the Santa Ana College PROGRAM Brief DESCRIPTION Days/Times Office Clerk This program prepares students for an in-depth training in executive Monday — Friday State Certificate secretary/administrative assistant positions. The open-entry/open Program exit, competency -based format promotes success in a high Courses are employment occupational field. The program develops skills in offered various research, report and correspondence preparation, advanced days/times computer software applications, database management, interactive during the week presentations, customer service and telephone techniques, and other (morning, advanced office procedures. afternoon and • Keyboard 1 evenings) • Intro to Windows • Intro to Word • Intro to Excel • Employability Skills • Navigating the Internet Child Care Worker This program trains students in the field of early childhood and Monday - Friday State Certificate business development. Students learn how to start their own private Program business or work at a childcare facility, such as preschool, etc. Courses are Students learn business skills, early childhood care and development, offered various health information required for licensing, and skills necessary for days/times successful operation of a childcare business. during the week 13 25B-34 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal In order to earn their State Certificate and obtain a County of Orange (morning, license, students must take the following courses: afternoon and • Early Childhood Care and Development evenings) • Health Education for Childcare Providers • Employability Skills • How to Start a Small Business • Business Practices for Family Child Care Providers G. Include data and research that supports the industries or pathways listed above. According to 0 Net Online the following position and many other administration positions considered those with a bright outlook and rising opening. 43-4171.00 Receptionist and information clerks 43-6013.00 Medical Secretaries 43-3021.00 Billing and Positing Clerks According to 0 Net online the following position and many other in child worker are considered those with bright outlook and rising opening as well. 39-9011.00 Child care worker 25- 2011.00 Preschool Teachers, except special education. H. Include Letters of Intent from training agencies as Attachment F. Please see letters of Support/Intent from the Santa Ana College. In addition to our state certificate programs offered at OCCTAC in partnership with the Santa Ana College, OCCTAC is currently collaborating and with other community partners to incorporate 2 Health Certificate Programs to train our WIOA youth. 1) Mental Health Paraprofessional Certificate: In partnership with the County of Orange, Health Care Agency, OCCTAC staff is trained and certified to offer a "Mental Health Paraprofessional" Certificate. This training is currently being offered to Religious Leaders in the community all over Orange County, and funded by the County of Orange, Health Care Agency. We are researching the possibility of offering this certificate program to our WIOA youth, if they are interested in working in this field. 2) Medical Technology Certificate: In partnership with the California School of Health Sciences, OCCTAC is currently in discussions with the owners (past board members) to train our youth in short-term Medical Technology certificates. 8. Tutoring (1 page max): I. Note: Youth Service Providers are required to use the Test for Adult Basic Education (TARE) on ALL youth to assess their literacy and numeracy skills. Youth who score 8.9 and below are considered "basic skills deficient" and should receive tutoring or remedial training to improve their literacy/numeracy skills. OCCTAC currently uses and will continue to use TABE test and TABE testing materials with our WIOA participants to improve their literacy and numeracy skills. 14 25B-35 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal J. Describe in detail the tutoring resources that will be provided to youth. OCCTAC has demonstrated commitment in helping WIOA youth with and without disabilities improve their literacy and numeracy skills as evidenced every year with our participants! Every year at least 80% of all participants increase their literacy/numeracy skills! In summary, our WIOA Literacy and Numeracy tutors meet with each participant at least once a week upon the completion of the initial TABE assessment. Our agency's goal is that each youth increases by at least two Educational Functional Levels at time of post-test. OCCTAC tutors provide individualized tutoring sessions every week throughout the year to ensure that our youth will be able to increase both their literacy and numeracy skills to be successful in life. In the past, OCCTAC has been very successful in the attainment of these goals, and thus it will continue to assist all participants with and without disabilities achieve higher educational and academic goals to be successful in their educational and career goals. 9. Mentoring (1 page max): K. Specify how your organization will provide mentoring to youth. Our agency has wonderful staff that is dedicated to empowering and supporting our WIOA youth. Not only will our WIOA staff provide mentoring to youth, but all the other OCCTAC staff working in other programs at our agency and in the community, such as (After School Arts, Therapeutic Arts, Early Start & Pre -Kinder Arts, Learning Academy, Family Wellness Program, Senior Socialization Program etc.) Youth will have the opportunity to learn, interview, shadow and receive mentoring from excellent professionals in the fields of Education, Arts, Technology, Health, Psychology, Counseling, Early Childhood Development, Marketing, Business and others. In addition, the youth will gain hands on work experience in these fields, as well as the opportunity to gain insight from these professionals regarding the various career and educational paths that youth are interested in pursuing. L. Specify what types of support your organization will offer youth who are facing challenging obstacles such as family dysfunctions, mental health issues, homelessness, low self-esteem, probation, gang issues, parenting issues, etc. OCCTAC will continue to collaborate with OMID Mental Health Clinic, Pepperdine University, Graduate School of Education and Psychology, California State University, Fullerton and USC, School of Social Work. All 4 institutions refer counseling, psychology and marriage and family therapy interns to OCCTAC, and provide Psychological/ Mental Health Counseling to all our WIOA youth, if needed. Participants can enroll in individual counseling at OCCTAC or in the community. In addition to the psychological counseling provided to youth, all WIOA participants must attend mandatory life skills workshops and trainings on where to obtain additional information and resources in the community. Our Case Mangers will also guide the youth and refer them to these additional community resources and specialists, if needed. Finally, parenting youth will also be able to participate in any of the parenting classes offered at OCCTAC, to help them with parenting issues, educational support etc. and gain assistance in working through all of these challenges. 15 25B-36 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal M. Will your organization offer mental health services or referrals to mental health agencies, describe. YES. As stated above, OCCTAC has various community partnerships that can offer mental health services to our youth. Thus, our WIOA staff can make direct referrals to provide free mental health services and onsite counseling on a weekly basis for our WIOA youth. N. Describe how your organization will provide or refer youth to comprehensive guidance and counseling for drug and alcohol, etc. In partnership with the community services program, we are be able to provide youth with a workshop on drugs and alcohol, and also provide them information recourses, and referrals if needed. 10.Workshops: O. Provide information about the following workshops and how or when the workshops will be provided to youth in the program: - All participants will be required to attend Life Skills and Job Skills training that will encompass all of the following components. Youth will be asked to attend mandatory workshops to assist them in their overall achievement in this program, as well as their personal lives. Workshops will be weekly. Starting in September 2020 and ending in June 2021. OCCTAC Training Series: • Financial Literacy: This workshop series will allow WIOA participants to understand the importance of budgeting their money and savings. They will gain an insight on how to become finically stable now in order to further assist them with their career and educational goals. See attachments section for a sample. • Job Skills: This workshop series will allow youth to learn and create materials needed for employment purposes, with the ultimate goal of when completed, they are able to assemble an employment portfolio that can be presented at any job fair, interview, and new potential employer. See attachments section for a sample. • Life Skills: This workshop series will help our youth with day to day life skills information to assist them in making healthy and reasonable choices in their lives. See attachments section for a sample. 1. Financial Literacy/ Budget Management — These are one of the most basic and important workshop series that we offer at OCCTAC for several years! As mentioned above, WIOA participant will learn about financial literacy and budgeting, and these workshops will allow our youth to think not only about the present, but of their future. They will learn the basic of opening a checking and savings account, and how to plan for retirement and future expenses. 2. Entrepreneur Skills Training — This workshop will be the perfect opportunity for innovative young adults in Orange County to learn what it takes to be successful when launching their entrepreneurial ventures. They will learn how to do this via three key strategies: Business plan competition, Networking and collaboration. 3. Labor Market Information — This workshop will provide youth with valuable information for today's labor market, so that you can make an educated decision on which career path is best 16 25B-37 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal suited to their skills and abilities. 4. Family Planning — A representative from Planned Parenthood will provide our WIOA youth with information on birth control methods, family planning and free healthcare services. These workshops are intended to help assist youth with their future and current family stabilities. S. Worker's Rights/Labor Laws — Participants will be able to learn and understand their rights as an employee in California from things like mandatory break times and benefits. Participant will also be able to learn and understand how to ask and receive accommodations that must be provided to those who have same type of learning or physical disability. As well as questions that may not be asked in an interview or after becoming an employee. 6. Analytical Skills at the Workplace —AII WIOA youth will be provided with a task analysis and literacy analysis, skills assessments, job profiling, and pre -employment work skills. Each of these sills can provide a path to improve the participant's ability to perform basic job skills in the field or job they have or may have in the future. 7. Health Resources — Participants will be given resources from our community partners, including Planned Parenthood on how to be healthy and safe, and how to obtain medical services. Additionally, our MECCA coalition, Pepperdine University, USC, School of Social Work, and the County of Orange, Health Agency will provide WIOA participants with other health resources and mental health specialists, if needed. 8. Professional Communication/Public Speaking Skills —AII Youth will be asked to take a training that will allow them to learn the necessary skills for public speaking, including how to speak to employers and/or new offsite work placements and new potential employers. Also, youth will learn how to create and give oral presentations, as well as how to speak to people when networking for future connections. 9. Navigating the Workplace — Participants will learn how to deal with difficult workplace situations, and the importance of effective communication skills for positive professional relationships and conflict resolution. This will include learning about good and bad forms of communication, suggestions on positive and effective communication, and techniques on how to effectively respond to conflict situations. Participants will then have the opportunity to put their knowledge to the test by reviewing different workplace scenarios where they will change the outcome of the situation. 11.Civic Encasement and/or Leadership Development A. Can your organization offer a civic engagement opportunity or leadership development opportunity for WIOA youth and other youth in the community, if so, please describe. — Yes, every year we provide our WIOA youth many opportunities for civic engagement and/or leadership development. For example, All WIOA youth are asked to attend and participate in the youth council meetings, so they can share their personal experiences with the program and 17 25B-38 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal contribute ideas/information on how to better serve the youth in Santa Ana. Also, Youth attend other important community events representing OCCTAC and the Santa Ana community. Finally, they are also asked to do presentations to other youth in the community to inspire and share their experience with other youth in Santa Ana and contribute to a better future for our community! B. Indicate the number of youth that will participate in the civic engagement or leadership development opportunity — All WIOA youth are requested to engage in leadership development opportunities at OCCTAC and the community, through civic engagement and leadership opportunities throughout the year! 12. Supportive Services: A. Will your organization provide supportive services to youth such as gas cards, bus pass, childcare assistance, etc. If so, please describe. — Yes. All youth will be provided with supportive services during all phases of the WIOA program. Supportive services are available to those youth approved for the program that show limited resources to meet basic needs, and have expressed to our case manager or educational/career counselor the need for additional support services. WIOA Youth enrolled at OCCTAC are eligible for the following (as long as funds are available): 1. 30 day bus passes: Every month as long as they provide proof of a steady attendance to all WIOA activities and or accomplish employment or educational goals 2. ACCESS Coupon Books: Every other week as long as they provide proof of a steady attendance to all WIOA activities and or accomplish employment or educational goals 3. Gas Cards: Every month as long as they provide proof of a steady attendance to all WIOA activities and or need to accomplish employment or educational goals. As well as proof of their license. 4. Academic Supplies: All WIOA participants are eligible for academic supplies, such as: planners, USB drives and backpacks. For students who have entered post -secondary education we are able to purchase some, if not all, of their college course books. For those who have entered a credential program some if not all fees can be paid off. 5. Work Related: All participants are eligible for work related material when needed, to help obtain or keep employment such as portfolios, clothing etc. 6. Child/Dependent Care: Participants may receive assistance with childcare or dependent care through the provision of $50 payment to institution/childcare provider of their choice. This will enable them to participate in WIOA activities and/or accomplish employment or educational goals. B. Include the Supportive Service Policy as Attachment G. Please see attached OCCTAC Supportive Services Policy for more specific details. 13. Incentives (1 page max): A. Will your organization provide incentives to youth for accomplishing program benchmarks or personal goals, if so, please describe. — Yes, WIOA staff will be providing youth with incentives that will encourage them to accomplish their program benchmarks and personal goals, in order to move forward in employment and education. 18 25B-39 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal B. Include the Incentive Policy as attachment H. Please see Incentive Policy as attachment H. 14.Follow-Up Services (3 pages max): Youth Service Providers are required to provide follow-up services to youth participants 12 months after exit. Follow-up documentation will be required 30 days after exit, 60 days after exit, and 111, 2nd, 31, and 41h quarter after exit. Yes, OCCTAC staff will comply with all WIOA regulations and program requirements. Please see below Table 9 that delineates all follow-up services. A. Elaborate on the types of services that will be provided to youth during each quarter during the 12-month follow-up period. The following table describes the services that can be obtained and provided to youth during any part of their 12-monthfollow up period. Please see below Table 9 for follow-up services. TABLE 9 — Follow Uu Services Services Follow -Up Period 30 day 60 day 1" Quarter 2nd Quarter 3rd Quarter 41h Quarter Case Monthly Monthly Monthly Quarterly Quarterly Quarterly Management and as and as and as and as and as and As (Updates and needed needed needed needed needed needed Meetings) Educational Monthly Monthly Monthly As needed As needed As needed Counseling and as and as and as (Updates and needed needed needed Meetings) Employment As Needed As Needed As Needed As Needed As Needed As Services (Job Needed Development (Meetings) Credential Services As Needed As As As Needed As Needed As (Registration) Needed Needed Needed Supportive Service Asfunds Asfunds Asfunds Asfunds Asfunds Asfunds (Transportation) Allow Allow Allow Allow Allow Allow Supportive Services Asfunds Asfunds Asfunds Asfunds Asfunds Asfunds (School Materials) Allow Allow Allow Allow Allow Allow Referrals (Housing, As Needed As As As Needed As Needed As Needed Mental Health, Food Needed Needed Distributions, Health, Counseling, ot er B. Describe how your organization will provide case management, job retention services, mentoring, and ensure the participants attain their goals. — All participants are asked to meet with the case managers and the career/educational counselor at least once a month during the first quarter after exit, in order to ensure that youth accomplish and continue meeting their goals. Youth have the option of meeting with the job developer and case manager to gain additional skills and training if needed, and to obtain employment or retain employment after exit. Participants are also contacted via phone or/and e-mail during the 19 25B-40 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal 2nd, 3rd, and 4th quarters to get updates from youth on post -secondary education and employment. Furthermore, all Youth are encouraged to come in person to meet with the WIOA staff, attend meetings, and receive additional tutoring, training, and or any other services at OCCTAC, to ensure that youth keep a good GPA in school, and continue to move forward in their employment. C. Describe how your organization will ensure that youth meet the Performance Indicators during the follow-up period. —The following Table 10 indicates how often the WIOA staff will contact youth, and set up meetings/appointments to provide them with additional assistance, and support their goals to retain employment and stay in post -secondary education. TABLE 10 — Frequency of Follow up Services Services Follow Up Period 30 day 60 day 1" Quarter 2nd Quarter 31d Quarter 411 Quarter Follow Up Case Manager Monthly and Monthly and Monthly and As Needed As Needed As Needed Meetings as needed as needed as needed Follow Up Calls/Emails Monthly and Monthly and Monthly and Quarterly and Quarterly Quarterly as needed as needed as needed as needed and as and as needed needed Follow Up Job Developer As As Needed As Needed As Needed As Needed As Needed Meeting Needed Follow Up Educational Monthly and Monthly and Monthly and As Needed As Needed As Needed Counselor Meetings as needed as needed as needed Job development trainings As Needed As Needed As Needed As Needed As Needed As Needed (Resume, cover letter, applications, follow calls, Interview assistance etc.) Post Secondary Trainings No service at No service at No service at As Needed As Needed As Needed (Study Skills, FASFA, this time this time this time registration, transferring etc.) D. Describe if your organization will provide youth with incentives or supportive services during follow-up period to assist youth retention. Yes! OCCTAC will provide youth with both supportive services and incentives while in the process of completing their goals, and after accomplishing an important benchmark. The following table 11 explains when they are eligible to obtain supportive services and/or incentives. Please see Incentives Policy for details on how many incentives participants can earn for each category. TABLE 11— Support Services/Incentives for W10A participants during Follow-up: Incentives I Benchmarks Post Secondary Earning Accredited Job Search Obtaining Retaining Education credential Employment employment 30 day Buss pass, 30 day Buss Supportive ACCESS Coupons, pass or Gas Service Gas card —Academic card Supplies $2S for registering $25 for obtaining Education to fall or spring Post -secondary 25B-41 2020-21 Orange County Children`s Therapeutic Arts Center Youth Employment Program - WIOA Proposal classes credential. $50 for obtaining secondary school credential. $25 for $50 for $50 for every quarter Employment scheduling and obtaining they are employed as attending employment. funds allow Interview. Work related Portfolios, clothing and professional tools attire. E. How often will the youth be engaged or receive service during the follow-up period. — AII Youth will be asked to keep in contact with the WIOA team, and meet regularly with the case managers and the educational/career counselors during the entire follow-up period, especially during the V quarter. After the first quarter, participants will be asked to contact and speak with the case managers and counselors on a quarterly basis. However, youth are encouraged to engage as frequently as possible with the WIOA staff! Depending on the youth's needs, they are able to meet with any WIOA Staff as often as needed. In addition, all youth are given the opportunity to take any credential programs offered at our agency, Life Skills classes, counseling and any workshops/trainings offered during any of their follow up periods. This will provide our youth the opportunity to continue to be engaged in our center, on a weekly basis. 1S.WIOA Performance Indicators A. Include a flow chart or visual aid or brief explanation of how your organization will meet the following WIOA Performance Indicators: 1. How OCCTAC will meet the % of participants who are in education or training or unsubsidized employment during the 2nd quarter after exit. Month Employment "Education`' May Mock Interview Session — Start Research classes to register for Job Search Summer— Meet With Educational Counselor June Start Appling to different Register for summer classes — Meet positions — Meet with case with Educational Counselor manager July Apply to different positions and Research classes to register for Fall follow up calls — Meet with Case Session — Meet With Educational Hager August Set up Interviews and continue to Register for Fall Classes — Meet With send out Applications — Meet with Educational Counselor - incentives Case Manager— provide provided to youth who register for Incentives to those who set up classes interviews September Practice interview Skills and meet Register for 8 week courses — Meet with Case Manager —Incentives With Educational Counselor - provided to those who obtain incentives provided to youth who employment register for classes 21 25B-42 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal October Continue to meet with Case Classes in session Manager & job Developer as needed November Continue to meet with Case Research classes to register for Manager & job Developer as Intersession — Meet with educational needed counselor as needed December Provide Incentives to those who Research classes to register for have 3 consecutive months on the Spring — Meet with educational job counselor as needed 2. How OCCTAC will meet the %of participants who are in education or training or unsubsidized employment during the 41^ quarter after exit. Month Employment Education January Set appointments with Case Assist Youth in Registering to Spring Manager and Job Developer as Classes- incentive provided to youth Needed who register for classes February Set appointments with Case Assist youth in registering to 8 week Manager and Job Developer as courses - incentive provided to youth Needed who register for classes March Provide youth Incentives for Classes in Session having been employed for 3 consecutive months April Set appointments with Case Classes In Session Manager and Job Developer as Needed May Set appointments with Case Assist youth in researching possible Manager and Job Developer as summer registrations Needed June Provide youth Incentives for Assist youth in registering for having been employed for 3 summer classes consecutive months 3. Document the median earnings of participants in unsubsidized employment during the 2nd quarter after exit. During the second quarter after exit, all youth will be asked to fill out a follow-up form which contains information on wages, location of hire, and length of employment. The information on wages will be extracted from all currently employed youth to determine the median earnings of participants during the second 4. Percent of participants who obtain recognized postsecondary credential or Secondary diploma during participation or within 1 year after exit. At the beginning of the program, the Educational/Career Counselors and the Case Managers will enroll all of the participants in a recognized credential programs. Every month, the Counselors will check on the students' progress. Moreover, the Educational Counselor will build a relationship with the Postsecondary Credential Instructors, and receive a monthly progress report. The Counselors will then schedule 22 25B-43 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal a meeting with those students who have not advanced. For those students who did not complete a credential duringthe 11tyearofthe program, the Counselors will meet with the participants, and re -enroll in a credential program during the 1st quarter follow-up. The Counselor will once again check on the participant's progress, and encourage and support participants to complete credentials. When participants complete their credentials, they receive an incentive during the 2nd quarter of the follow up. During the 3rd quarter follow up, the Counselors will once again check on the participant's progress. The Counselors will meet with the participants bi-weekly, and make any scheduled changes that will benefit the participants. If participants complete a credential, they will receive an incentive during the 4th quarter follow up. S. Percent of participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment AND who are achieving measurable skills gains. Participants will meet with the educational counselor every month to discuss their educational goals. They will take an ONET assessment that will guide them in figuring out their strengths and weaknesses, as well as potential careers that fall in that category. Furthermore, meetings will be tailored to research majors and schools that contain the adequate resources to be successful. All participants will be enrolled in a credential program at the beginning of the program. The Counselor will meet with participants to receive monthly updates, and verify the participant's progress with the teacher. 6. Effectiveness in serving employers. WIOA Participants are eligible to continue to meet with the Case Manager and Job developer though out the year, and as necessary, to continue to gain employment training to improve their work ethics, and job skills to keep moving forward and improving at their current work sites. 16. Prior Outcomes A. If your organization was previously awarded a WIOA contract through the Santa Ana Workforce Investment Board, OC Workforce Investment Board or Anaheim Workforce Investment Board please disclose your organization's past performance outcomes for the past 1-2 years from each WIB if applicable: OCCTAC has been providing the WIOA program to Santa Ana youth for the past 14 years! Please see below our outcomes for the last 6 years. OCCTAC PERFORMANCE OUTCOMES (Santa Ana WIOA) Common Measures 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 Increased Literacy/ 74% 95% 100% 100% 89% 73% Numeracy Skills Entered Employment or 95% 73% 72% 75%? 80% 89% Post -Secondary Attained Credential/ 82% 67% 93% 100% 65% 89% Diploma/Certificate !'193 25B-44 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal 17.Fiscal Competency A. Describe the process used to capture and report fiscal data. All invoices or vendor statements will be initialed by the Executive Director prior to signing the check to pay that bill or invoice. After checks are printed and signed, the accountant shall mark "Paid" with the date of payment and check number utilized for payment. All disbursements shall be reviewed and approved by the Executive Director. A monthly review of all disbursements shall be conducted by the Accounting clerk and reviewed by the Executive Director and the Finance Committee for verification of accuracy, documentation and appropriate approval. The Executive Director shall be authorized to expend funds as approved by the Board of Directors under the organization's annual operating budget. B. Attach a copy of the organization's procurement policies and procedures as Attachment i. Please see attached OCCTAC's Procurement Policies and procedures. C. What systems are used to ensure fiscal accountability, appropriate expenditures, and planned costs. All requests for reimbursement shall be reviewed and approved by the Executive Director and Finance Committee. All reimbursements are subject to budgetary limitations as established in the organization's approved operating budget. No reimbursements are made without appropriate backup documentation. Please see details below of the accounting system used at OCCTAC: • Accounting Method: OCCTAC utilizes a modified accrual -based account methodology. • Cost Allocation Method: Costs are allocated using the Direct Cost Allocation Method (OBM Circular A-122). OCCTAC classifies each item to a specific program, department, site, grant or contract that it directly relates to. Indirect expenses like general administration and general expenses are allocated based on the allowable budgeted portion of each program with the remaining portion to the center's administrative category. OCCTAC shall produce financial reporting for each of the Center's program functions. In consolidation, these programs shall make up the overall financial position of OCCTAC. All transactions (Payments and cash receipts) that occur at the center shall be classified under identified categories and programs. When program funding is split between two or more sources, the cost allocation for this program shall conform to the budget allocations established in the program. • Budgets: Under the guidance of the Finance Committee and prior to the beginning of each fiscal year, the Executive Director prepares an Operational Budget, including Program Budgets. Tuition fees, Service fee rates, etc., shall be approved by the Board. Any gifts (monetary or otherwise) resulting from fund-raising activities, solicitations and acceptance of gifts or contributions that are presented with restrictions of use shall be approved by the Board of Directors and submitted to the finance committee to verify the appropriate method of accounting and reporting. • Receivables: Receivables shall be aged monthly and delinquent accounts shall be followed up for collection. Receivables from miscellaneous sources shall be reviewed periodically by the Treasurer and significant amounts shall be reported to the Board of Directors. All write-offs shall require approval from the Finance Committee prior to implementation. The Board shall review all write-offs from uncollectible accounts receivables. 24 25B-45 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal • Deposits and Receipt of Monies: Deposit of monies are made on a weekly basis, or whenever more than one thousand dollars (in either cash or check) has been received and recorded by the OCCTAC office. All items to be deposited are and shall be stamped "For Deposit Only" to the Account of OCCTAC with the appropriate bank account number. A deposit form for established OCCTAC accounts shall be completed with deposit slip details for cash or multiple checks. A copy of the deposit form, slip and all items to be deposited shall be made for accounting purposes and upon completion of the deposit attached to the deposit slip and turned into the accounting revenue in -box. To ensure appropriate financial controls, the individual making deposits shall not be the same person reconciling the OCCTAC account. All funds received shall be recorded in the accounting system and filed in the locked accounting file cabinet. • Disbursements: All disbursements are and shall be made by checks drawn on the established operating checking account for the OCCTAC. All disbursements shall utilize pre -numbered checks used in sequence. Any and all "voided" checks are and shall be mutilated and notes on the voided check stub. At no time shall disbursements be made to "bearer" or to "cash". All banking materials, records, blank checks, and deposit books are and shall be maintained in secure cabinets in the OCCTAC office under the supervision of the Executive Director and Accounting clerk. Only those individuals authorized to handle check stock as their part of their accounting duties for OCCTAC account shall have access to these banking materials. Disbursements are prepared from original invoices. Each disbursement shall require submission of a purchase request form and appropriate backup documentation. Invoices shall be date stamped upon receipt and marked "approved for payment." • Reconciliation of Accounts: All OCCTAC bank accounts are reconciled monthly. A monthly review of all accounts and financial reports are prepared by the Board Treasurer or designated Finance Committee Member. Files and Records: OCCTAC shall maintain hard copy files for all operational and business transactions that occur. Files shall be separated into the following categories: a) Accounting records, b) Grant documentation, c) Tax filings; Donors, d) Legal/Insurance/License /Permits, e) OCCTAC Programs, f) Personnel documents and files, g) Vendor and Client contracts and other documents. OCCTAC maintains electronic and hardcopy records of all accounting transactions and financial reporting. All electronic records are be copied and stored in a secure, off site location or in a web based file storage system, which is the server. All financial and accounting hardcopy files are stored in secure --lockable file cabinets. Requests for financial documentation get processed through the accounting staff i.e. copy of original document. Original financial documentation remains in the file/s cabinet at all times. D. Describe invoicing process and list qualifications of staff assigned to task. OCCTAC accounting clerk creates monthly WIOA invoices to submit to the City based on expenses incurred during the month. After the Coordinator and the Executive Director review and approve the program expenses, the Accounting clerk enters the data from the participants' stipends and/or time sheets, program staff as well as related expenses into the accounting system to generate an invoice. The invoice will be on the appropriate form provided by the WIOA Contract and submitted for reimbursement. 25 25B-46 2020-21 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal E. Describe how your organization's financial stability is not dependent on WIOA funds. The Orange County Children's Therapeutic Arts Center has a variety of funding sources, including: (1) contracts, (2) grants, (3) donations, (4) fee for service, and (5) fundraising. OCCTAC continues to maintain current contracts, as well as enter into new contracts with key community partners. Three years ago, OCCTAC started a new contract with the Santa Ana Unified School District and five years ago with MECCA and the County of Orange, Health Care Agency to provide prevention and family wellness programs. We anticipate a steady revenue increase, as we continue to grow each year with SAUSD and our MECCA and County partners. In addition, and as part of the OCCTAC's long-term sustainability plan, the Executive Director and our board of directors have agreed to continue to diversify OCCTAC's funding sources by focusing some more on (1) donor solicitation, and (2) fundraising, and (3) social enterprise ventures. F. Identify the percentage of budget that will go directly to youth (i.e.: work experience payments, direct training, supportive services, incentives, etc.) versus the percentage of overhead and administrative costs. 46% of budget will be directly spent on the youth in the form of work experience, stipends, salaries, direct training, support services, incentives, etc. for the year 2019- 2020. G. Submit most recent 2 years of audited financial statements as Attachment T & U with the Audited Financial Statement Form signed (Attachment S). Please see Financial Audit for year ending 2018. 18. Additional Attachments A. You may include additional documents such as flyers, brochures, training descriptions, and/or testimonials that support your proposal and/or further describe the program, as Attachment W. Please see additional attachments included. Attachments Include WIOA Youth Brochures, Youth Testimonials and other Youth Employment Program forms. 26 EXHIBIT A 25B-47 OMW 0:1,11111+h' cfixam's 2tiff mac AM cseta/ PROGIP"9 MWON Provide youth with tools needed to successfully oansidon into the workforce, further their eduction, and reach their true work potential. We do this by providing our participants with PAID work "penence and training111 OUR MODEL �r-•a 4'— WORK EXPERIENCE PLACEMENTS • Anal. Lamhg Academy, Early Suit& AherschoN Arts • Work wah children of different backgrounds erd abdldes • Pr.Adaaademicenrichment activities to demmtary students • Ilsic dwrmmen,streen dls& taken&& ages entry ed • Bsslc derlal dWa such ss Rlliy, ¢malls &data entry • Crate program b sxhur o and event fliers • Update aidfor data pogrom webalms, using sodd natwero • Assist wtth ryeclal projects in she community • &sslc photography and Ndeo productlon silly • Reviewing, or,AW, aid unpacking merchaMhe • Provide rustomers wish andiam os In finding needed meschm- dine VOCATIONAL TRAINING DigRaf arts • Studen4 will receive training for sareers In field • hda,Rdon in phow raped• ddeo production, and Pao- mslmp. • Sample projeac T-shirts, business cards wehane, pordollo. Education • Work wish children of dlRerent backgrouMs and abdiau. . MMscnpn to,working wish children ornrlous ages loco eduatloal utmg: • Early Start &P,": Smondhd-Syrc • Prepcatory Arts Add," dyrsa • Leammg Academy Syrat aCENTENNIAL EDUCATION CENTERFARTNERHIP GENERAL OFFICE CLERK • Skills In research, report and commp rvlence propmumn • Advancesrompum,vAwualmmAsela • Gain customer dernce and Weplwne technique; • Op. entry/Open edit (Caw roc schedule Informed.) CHILDCARE WORKER • Knowledge about the are& development of children • Sample mpia: body development, sodapvuon, group ore ACADEMICIEMPLOYMENT SERVICES • One -or -one educational advise • GWdarce on maws eocaaonal sdods & appenarend, • Asalmnre witb finanml Ad aM aAolarshl, • Referrals to assumes, resources • Creation ofaeaderm, ph. • Support wits approprha work-rchtad behallon • Arms,arce.6 lnmrneesy adios & appopaate dress acre • Guidance whh Resume, rover leners and shank you lenen • fob leads. references and Imes of recommendation • One-omone m1.6, aAAms In theory eM MaAeiman • Eligible youth cant,-- IipWIq deummined by Case Manager MENTORING • Youth will be worldng closdy with YEP sue, member for guidance and emotional support Other menmring opportsn .it. will be provided m throe youth who take advantage Of. • Leadership roles available during program pardap- don, • WIOA Ahamni dub, • Fundruisi offeides, • And more!I! BRIGHTER FUTUREM r •PAID work mpeNence AND Training •High Sd lDropout recovery •lob prq arawn and lab search assistance -Academic and career mumding •L®derzhip and Iae sW11, development •TutaMng serum and study sWlls paining •Supportive Serdca •Aduk menmrmg • 16-34 ynn of age • Right-to-avork documents • Santa Ana Resident . wean tie men an a nrtt <pmenrat.•rv• na,ir aad o and spouses of veterans. Come Take a Look At Your BRIGHTER Future at OCCTAC M CONTACT - Youth Employment Program Staff (714) 547-5468 WE ARE LOCATED AT; 2215 North Broadway Santa Ana, CA 92706 OC Children's Therapeutic Arts Center is an Equal Opportunity Employer t t h41 25B-49 `"'' , i o'mrg` y t. ' C&nwwn��'s./ZfYn+arpefLtic mm" Dffi. "maitam Proporcionar a los 16venes las hermmientas nece- sarias pan una tmnsici6n exhosa a la fuerm labo- nl , mejofar su educao6n y alcannr su vefvladero potential de mbajo . H esto a[Dfrecer a nuestrosyartwd co trs con entremmiento y exye iermia de bah jo P.AGADO. NUESMOMODELO ®�- M4Mi0MWfl Colocaciones de Entrenamiento de Trabajo ASISTENTE DE INmucc16N Y TUTOR • Enmu bckn iempmm y CaW& EedMso D,u,,u& Een6mels • Trabapr con estudhntes de difermte odgenes y habili&des. • proporcmmr acmddadu de ndqunlmlenmx aodemla a lox on dianto de pdmada ASISTENTE ADMINISTRATIVE Y RECEPTIONISTA • Soludora I., din.. ..I. Mvociss Y toms,mnsaj. • Taros odmind tMas bislos..mo arddwr infortmd6n, contesor mreos elesa6nims, y tnlemr dams on b csunn - ASSISTENTE DE DISERo GRAF= • Creanf y/ ccpogranuyvosund deeodoss • Acdniltry / o crorsidos web uendo W redo soddu • Ayudar can proy«esm espedaln on b mmmi&d • Reda,asgmiwydoembalye meranciu • h meoirnanl ca neceadmmas con b aelstnm en b W,ue& de • Asisdr on uanncdmo on efecsNo v de a6dim. mf t sue Entrenamiento Professional A PROGRAMAS DE ENTRENAMIENTO DE NIVEL BASICO DISENO GRAFICO • Estudia m recibirin entremmiento pan sus futuras [arms • Instruction en Phoomhop, fotognffa y videogra(ia • Proyectos en: Camism Tadetae de pmwmcion, .bsite, mmoles, y video. Educaci6n • Tabapr con ttudhntes de dderente adgeno y habili- &dt. V • Its eesatruAlantetd differentev edEes imkntnr aadfmlaa • 6ry RareyP K.-6... S ants • Prepanmry Am Academy: 6 arose • Leming Aaeemy s ad.+ RECONOODO POR EL ESTADO -EN COLLABORACI6N CON CENTENNIAL EDUCATION CENTER CERTIFICADOS DE ADMINISTRACION • Las habilidades en Is invesdgad6n, el informe y In preps. mi6n de correspondencb • ConodMenso m programs de compumdom • Adquidr el somicio al dience y Umlas telef6nias CUIDADO DE NOW • B conodmienm sabre el cuidado y detrrollo de los ninon m grupo Servicios de Empleo y Educaci6n SERVICIOS DE EDUCACION • Asemnmlen. educe. • Odenad6n sabre anent..sho y kformaddn robe pogo mar p.fnnmlom • Admen& con b aryda 6nanden y beox • Refeendaa s n.roa&b romunl&d • Cmd6n de pbn•adEmlro SERVICIOS DE EMPLEO • Apoyoalur mmporomlem. nekckna&. mn d.1no)o • Ayu& con Mrnim de encrevoa y mUdo de mje ade- vado • Omentddn n el cuMcular vine, arcs de prent- ddn y onto dao e agndecimimm • Conduce emplm, Referenda Y arts de recomen&tldn SERVI005 DE TUTORIA, METEMATICAS V LECTURA • se .Io de anorb mmulo en MB bedtd6n y Nauscid- con • Las Idvno degiNo sNo�legibllldad desermina& par Maneladan de axon Mentor • juven.d estri mbajando cesa con los miembros del personal de WIOA porn b odenad6n y apoya emocionaL Oms oponuni&des de uimncia serin propordomdos a aqudlos 16von. que se apro,.6. de: • Funcionu disponlbles dumnm Is parddpad6n an pro- g.., de lidernto • WIOA Club de grd.d., • aonddado de reou&d6n de fond. • Y NASIII UN FUTURO BRILLANTEM 25B-50 25B-51 ROC THERAPEUTIc ARTs 2215 N Broadway • Santa Ana, CA 92706. 714.547.5468 • Fax 714.564.9690 • www.occtac.org Program Year 2018-2019 Ana Pulido Good evening my name is Ana Pulido and I am a mother of 2 beautiful little girls. Before joining the Youth Employment Program, I was a stay at home mom and I felt like I didn't have many options in regards to my future because I didn't have anyone to take care of my daughters. I heard about the Youth Employment Program and decided to join because it offered the opportunity for me to return to school and it also helped me with childcare. As part of this program, I am currently working on obtaining my Childcare Workers Certificate. I am actually just one class away from being done. This program also helped me earn my CPR/First Aid Certificate. Most importantly, the Youth Employment Program has encouraged me to want to enroll back in to college. I plan on attending Santa Ana College next Fall 2020 where I hope to begin my journey in obtaining my teaching credential. As part of the Childcare Worker Certificate, I took a Child Development class at OCCTAC. This class taught me parenting skills which I have applied when raising my daughters. I recently applied to work with the Santa Ana Unified School District as an After School Provider and I am keeping my fingers crossed that I get the job. I hope to ultimately gain more experience working in a school setting. Currently, my long-term goal is to become an art teacher in either an elementary or high school setting. The Youth Employment Program is helping me achieve my goals by providing assistance with my professional development. This includes building my resume and improving my communication skills I thank nil the staff e'er net -my mentoring-me-but-also-helping me Ibecouic a better person and most importantly, a better mother. 25B-52 ' OC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org Program Year 2018-2019 Vanessa Pizano Hello my name is Vanessa Pizarro, I am currently a freshman at Santa Ana College. I am working on my AA in Animation. My passion for drawing began when I was six -years old. I began by drawing Disney characters such as Winnie the Pooh, who happens to be one of my all- time favorite Disney characters. Over the years, my art has been improving. In high school, for example, I began drawing pictures about mental health awareness, such as depression, bullying, Dr. Seuss activities. I had the opportunity to display my artwork at the Arts on the Lawn event at Santa Ana High School. I am currently struggling with depression at this moment. I started to notice this depression when I was six -years old, which is the same time I began drawing. Over the past 14 years, I have lost energy and interest in hanging out with my parents. When I entered high school, my depression had gotten worse, but when I was in art class it helped me to express my feelings through art. Art has allowed me to send a message to others who currently feel the same way as I do. I am now feeling a bit better and I have been getting help and support from my friends to go out more and spend time together to help me forget about my depression. I have learned that depression does not define me and I will not allow it to bring me down. Through my art, I hope to be able to help others who are dealing with mental health issues. Currently, I am working with OCCTAC's Early Start and Pre-K program where I set up everything before the class starts. I interact with children and I get to play with them. I also help during snack time and movie time. OCCTAC has helped me overcome my shyness. I am no longer afraid of interacting with others. Before joining OCCTAC, I use to be quiet and not ask question because I would feel embarrassed, but now I am more outgoing and I have learned that it is okay to be myself and to not be afraid to ask for help. In the future, I hope to graduate from a University after transferring from Santa Ana College. I hope to be able to reach my dream goal, shish-is-to-beseme tFBisney-Aniinatorerstory-writer.-R1isst importantly , Ihapeto-beabie to- live — a happy life because I know that all my hard work and support from friends and family will pay off soon. Talk about your experience attending the Youth @ Work 2019 Conference in Long Beach. 25B-53 1 0 • THERAPEUTic 2215 N Broadway • Santa Ana, CA 92706. 714.547.5468 • Fax 714.564.9690 • www.occtac.org Program Year 2018-2019 & 2019-2020 Olda I. Hernandez Good evening my name is Olda Irene Garcia Hernandez, I am mother of a 3-year old boy and his name is Uziel. I was an at-home mom before joining the Youth Employment Program and felt like I couldn't do much because finding a babysitter was expensive, so I stayed home and took care of my son. I then learned about the Youth Employment Program and thought this would be a great opportunity for me as it would allow me to return to school and it also provided free childcare for my son. I am currently working on obtaining my Child Care Worker Certificate and should be done by the end of December. As part of this certificate, I have taken classes with Dr. Ana in Child Development and Health Education, where I have learned how to be patient with my son, understand him better, and be a better mother. I have learned the importance of reading to him because it's important for his development. My son has speech difficulties and the Early Start Program at OCCTAC has helped him create more words and small sentences. My son is receiving speech therapy and I hope this will help me have a better communication with him and understand him better because he tends to get frustrated when I don't understand what he wants. Being in this program has encouraged me to set goals for myself and my son, and it has taught me how to work in a team. It has also helped me improve my communication and when I need help, they are always there for me. I have gained employability skills and I have learned more about myself, as well as the importance of setting boundaries. My future goal is to be able to open up my own daycare center because I want to be my own boss. This will ultimately allow me to spend more time with my son. 25B-54 bOC CHILDREN'S THERAPEUTIc ARTs 2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtoc.org Program Year2019-2020 Tanya Santana Good evening, my name is Tanya Santana. I am currently attending Santa Ana College where I am majoring in Child Development. I am participating in the Youth Employment Program at OCCTAC, where I am taking Office Clerk classes and gaining office work experience. In addition to that, I am working with the Early Start and Pre -Kinder Program as a teacher's assistant. I enjoy working with younger children and assisting the teacher with arts and craft activities as well as snack time. For my office work experience, I was given the opportunity to work with the front desk and help with answering calls, registering students to the various classes that OCCTAC offers, and making payments on the computer. The Youth Employment Program has helped me in so many ways, one being that I am gaining work experience in both a pre -kinder and office setting. As a first -generation student going into college, I didn't know a lot of things such as how to register for classes or apply for financial aid, but Jennifer, the Career Counselor, has helped me and answered all the questions I had. Elizabeth, my Case Manager, has also helped me a lot with tutoring, assisting me with working on papers for my English class, building a resume, and she has also provided guidance as I transition within the program and with whatever I need outside of OCCTAC. One short term goal of mine is to get my certificate in Child Development, and my long term goal is to become a teacher and work with younger children. 25B-55 YSPN MEMBER PERFORMANCE PLAN 2020-2021 Orange County Children's Therapeutic Art Center WIOA YOUTH POPULATION Youth Population Ages p of Youth to be Seared In -School 16-18 5 Out-of-School(75%minimum) 16-24 21 TOTAL NUMBER OF YOUTH TO BE SERVED 26 PROJECTED ENROLLMENTS & EXPENDITURES (NOTE: 100%OF YOUTH MUST BE ENROLLED BY 21,10 QUARTER-DECEMBER 31, 2020) Quarter p of Enrollments Estimated Expenditures per Quarter per Quarter In 12 $29, 966 2"d (100% Enrollment Required) 14 $56,601 3'd $56,601 4'" $56,832 TOTAL 26 $200,000 14 WIOA ELEMENTS PERFORMANCE MEASURES mark a "x" next to the elements provided in your (Projected Benchmarks subject to change program Baseline=BL ) x 1. Tutoring, study skills training, dropout prevention 1. % of Participants who are in education/training, strategies or in unsubsidized employment during the 2nd quarter after exit x 2. Alternative secondary school services or dropout recovery Benchmark: 66% x 3. Paid & unpaid work experience that have 2. % of Participants who are in education/training, academic and occupational components, which may or in unsubsidized employment during the 41h include: summer employment, pre -apprenticeship, quarter after exit internships & job -shadowing, or On -the -Job training Benchmark:64% (20% of funds must be used for this element) x 4.Occupational skills training —priority for 3. The median earnings of Participants in recognized credentials aligned with sectors in- unsubsidized employment during the 2nd quarter demand after exit Benchmark: BL* *Pending further State and Federal guidance. x S. Education offered concurrently with workforce 4. % of participants who, during the program, are preparation activities in education or training that leads to a recognized postsecondary credential or employment AND x 6. Leadership development -community service & peer centered activities who are achieving measurable skill gains Benchmark: BL* x 7. Supportive Services x 8. Adult mentorin ren dingfortheriYate and-Federalyaid x 9. Follow-up services for not less than 12 months S. %of Participants who obtain a recognized after exit (required) postsecondary credential or secondary diploma during participation OR within 1 year after exit x 10. Comprehensive guidance & counseling drug & alcohol, etc. Benchmark: 54% x 11. Financial literacy 6. Effectiveness in serving employers Benchmark: BL* x 22. Entrepreneurial skills training x 23. Labor marker information -career awareness and exploration *Pending further State and Federal guidance. x 24. Activities to help youth prepare for and transition to postsecondary education om'.3t". 25B-56 OC CHILDREN'S THERAPEUTic ARTS 2215 N Broadway - Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 - www.occtoc.ora Purpose: Work Experience Policy WIOA Program 2020 — 2021 To establish guidelines for the WEX youth's paid work experience placements while enrolled in OCCTAC's Youth Employment Program funded through Workforce Innovation and Opportunity Act (WIOA). Eligibility & Customer Profile: WEX youth participating in work experience must have unexpired right to work documents and qualify for the youth employment program by meeting the requirements as outlined in the Youth Program Eligibility and Application Policy. WEX youth will make a plan with case manager in order to assess the developmental needs and place youth in worksite that best fits the WEX youth's experience and interests. Depending on the program that they work for, WEX youth will be working with children age 6 months to adults 65+ if their worksite is OC Children's Therapeutic Art's Center. Customer profile will vary if WEX youth are placed off -site. General Information: Lunch and Breaks: WEX youth must take a %: hour unpaid break after no more than 5 hours of work. They are also entitled to a paid 10- minute rest period every 4 hours. Unable to attend worksite: WEX youth must notify the worksite supervisor and case manager a minimum of two hours before his/her shift begins if unable to report to work. W-2: To be available for all youths that participated in WEX by January 31 for the hours completed the year before. Youth are 1 Attachment C Revised: 05/21/2020 25B-57 114- M OC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac ora responsible for providing OCCTAC staff with the most up to date address so that their W-2 gets mailed out to the correct address. Worker's Compensation: WEX Youth are all covered under OCCTAC's insurance. If they are ever to become injured or hurt on the job they will call the insurance company and go to the provider covered by the insurance. Work Hours: On average WEX youth will work between 10-20 hours a week. Below are the maximum hours the WEX youth may complete based on California labor laws. WEX youth are not authorized to work overtime. Ages 14-15 Ages 16-17 Ages 18+ Work Hours • 7am-7pm from • 5am-10 pm when Any time Labor Day to June 1 there is school the • Not during school next day hours • 5am-12:30am when • 7am-9pm, from June there is no school 1 to Labor Day the next day Maximum hours 18 hours a week but not 40 hours a week, but 40 hours when school in over: not over: session • 3 hours a day on • 4 hours a day schooldays Monday -Thursday • 8 hours a day • 8 hours a day Saturday -Sunday Friday -Sunday and - and holidays holidays Maximum hours • 40 hours a week • 40 hours a week 40 hours when school not in • 8 hours a day • 8 hours a day session 2 Attachment C Revised:05/21/2020 25B-58 OC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 - Fax 714.564.9690 • www.occtac.ora Timecards and Sign in Sheets: Worksite will have a binder or designated location on -site where WEX youth will sign in and out. In order for the timesheets to be valid, youth must have the supervisor initial after every shift. Youth will then complete timesheets to the best of their knowledge and sign them. Signatures may be completed in -person or through a pre -approved electronic signature program. At the end of every month, youth must turn in sign -in sheets and signed timesheets to coordinator. If WEX youth is unable to collect sign in sheets, OCCTAC staff may retrieve the sign in sheets from worksite. Paycheck Information: WEX youth will be paid on the 25`h of every month. Duration and Length of WEX Activity: Based on the availability and needs of WEX youth, work experience should be a minimum of 6 weeks and not exceed 45 weeks or 900 hours unless approved by Program Manager. Staff of Santa Ana Workforce Development Board may approve WEX waivers of the 900-hour limitation policy. Waiver requests must be submitted in writing. Youth may not exceed the 900-hour limit prior to the date of waiver approval. Rate of Pay and Payment: During Stipend WEX youth will receive $125.00 for every 10 hours completed for the first 40 hours of work experience. Immediately after that, youth will be compensated at the current California minimum wage for every hour worked. 3 Attachment C Revised: 05/21/2020 25B-59 �- OC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 - www.occtac ora Worksite Review: Worksite review will occur two times during their WEX training. Worksite will be monitored for compliance of worksite agreement and safety standards. The purpose will be to ensure that WEX youth is receiving quality training while working in a safe and comfortable environment. OCCTAC staff member is to visit the worksite before training begins to meet with the WEX youth's supervisor and monitor the worksite. Staff is to do one visit halfway through training. If corrective action is required, worksite supervisor will be informed by OCCTAC staff of any inconsistencies in the worksites operations. A follow-up visit will be made within three to five working days after the findings have been identified, to review corrective action taken by worksite. Allowable Expenditures: WEX funds may be used to pay participant's wages and related benefits for work experience in the public, private, for -profit or non- profit sectors when the participant's objective assessment and individual service strategy indicate that work experience is appropriate. Allowable expenditures beyond wages may include the following: • Classroom training or the required academic education component directly related to the work experience. • Professional development training related to work experience. • Orientation sessions for WEX youth and employers. • Tutoring with OCCTAC tutor in order to improve skills or meet ISS Goals. • Meeting with supervisors or employers outside of scheduled work hours for planning, training, or evaluating progress. 4 Attachment C Revised:05/21/2020 25B-60 E� c b IM ►l� /,M-NN l 2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtoc.ora Worksite approval Procedures: Worksite approval procedures ensure that the worksite fits the WEX youth's developmental needs, is a safe environment for them to work in, and provides valuable training. OCCTAC staff will visit the worksite, and fill out a worksite safety report depending on the youth's age. They should also present the worksite supervisor with the worksite training agreement and contract outlining the training/ learning objectives for WEX youth. 1. The worksite location must be safe, appropriate to the WEX youth's age, ADA compliant and EEO compliant. 2. The on -site supervisor must agree to abide by the rules indicated in the worksite training agreement 3. The on -site supervisor must outline training objectives that coincide with the WEX youth's development and capabilities on the Training Plan. OCCTAC staff will evaluate the proposed Training Plan and suggest appropriate learning objectives when necessary. On -site supervisor must agree to any edits suggested by OCCTAC Staff. 4. Approved: Once the worksite complies by the three conditions stated above the worksite will be approved for paid WEX. S. Not Approved: If the worksite or the on -site supervisor do not comply to the following: safety, ADA and EEO compliance, worksite agreement and appropriate objectives; the worksite will not be approved for paid WEX. Agency Worksite Agreement Procedures: The worksite agreement procedures ensure that all worksites are evaluated equally and follow the same procedure. Once Staff deems the worksite safe the staff will meet with the supervisor to explain the different parts of the worksite agreement Attachment C 25B-61 Revised: 05/21/2020 OC CHILDREN'S i -I THERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 - Fax 714.564.9690 • www.occtac ora and complete the documents before the WEX youth's first day of training. Worksite training agreement includes: a) Letter from executive director introducing the objective of our Youth Employment Program funded by WIOA b) Worksite training agreement c) WEX youth responsibilities d) Training plan and worksite schedule. Staff Roles and Responsibilities: A. Complete Worksite safety report to best of knowledge and ensure that worksite is ADA and EEO compliant. B. Complete Agency Worksite Agreement with worksite supervisor. See Agency Worksite Agreement Procedures (page 5). C. Complete all parts of Worksite Approval Procedures (page 5) to ensure that the worksite is the best fit for WEX youth. D. Complete a minimum of three worksite reviews as outlined in Worksite review (page 4). E. Provide age appropriate work sites. F. Meet with worksite supervisors to evaluate WEX youth's work performance and distribute evaluations G. Meet with WEX youth to evaluate the worksite and make plan for developing job skills when necessary H. Assist with job placement at conclusion of WEX training. I. Educate WEX youth on health and safety and make safety plan in case of injury. WEX Youth Roles and Responsibilities: A. Be willing to commit to learning and working hard B. Be willing to follow work hours, instructions, work policies and rules 6 Attachment C Revised:05/21/2020 25B-62 --,.�- OC CHILDREN'S [`» _ THERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtoc.ora C. Keep accurate timesheets and submit timesheet to the OCCTAC Youth Employment Program office at the end of each month. D. Immediately report any work related incidents to both the worksite supervisor and the OCCTAC staff E. Communicate any inappropriate behavior of work related issues to OCCTAC staff F. The WEX youth agrees to call the worksite supervisor a minimum of two hours before his/her shift begins if unable to report to work. G. The WEX youth is required to stay in his/her assigned placement for a period of 2-3 months. After a period of three months, if the WEX youth chooses to continue at the worksite he/she may do so with the approval of the work site supervisor and OCCTAC staff. If participation is extended additional duties and opportunities to acquire new skills should be included, in order, to further enrich the WEX youth's experience at worksite. H. Abide by responsibilities outlined in the worksite training agreement. Worksite Supervisor Roles and Responsibilities: A. Be willing to train and mentor the WEX youth B. Be willing to complete quarterly evaluations of WEX youth performance. C. The worksite supervisor understands this to be an entry level position and the responsibilities assigned shall be entry level. D. Be willing to provide to OCCTAC staff and to the WEX youth a Job Description indicating WEX youth job responsibilities at worksite. E. Give WEX youth appropriate safety training for the worksite F. Give WEX youth timely breaks when appropriate as outlined in the worksite training agreement. 7 Attachment C Revised: 05/21/2020 25B-63 �OC CHILDREN'S r1THERAPEUTic ARTS 2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www,occtac.ora G. Abide by the work hours and responsibilities outlined by the worksite training agreement. If any changes are made first they must be approved by OCCTAC staff and stay within the hours outlined above in "general information" section (page 1). H. Be ADA compliant I. Adhere to the Equal Opportunity Grievance Procedures J. Observe California State and Federal Child Labor Laws 8 Attachment C Revised: 05/21/2020 25B-64 5 . CHILDREN'S io1si''THERAPEUTIc 2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtoc.org Supportive Services Policies and Procedures WIOA Program 2020— 2021 Purpose: To establish guidelines for the issuance of supportive services to participants who are identified in need of such services. Goal is to aid participants with their successful completion of their WIOA goals and OCCTAC's WIOA program. Procedures: Eligibility: Supportive services are available to those identified as approved WIOA participants; have limited resources to meet basic needs; and have expressed the need of additional support to OCCTAC's WIOA Program staff. Supportive services will be made available to participants while they are enrolled in all phases of the WIOA program. These services are contingent upon approval by the Program Coordinator and OCCTAC Director. Provision of supportive service is not an entitlement. Availability of Funds and Assessment of Need: The fiscal advisor or the accounting clerk and the Executive Director will verify the availability of funds and notify the Program Coordinator. Supportive services are delivered contingent upon availability of funds, the need of the participant and given on a first come, first serve basis. Initial assessment on need will be determined by the Case Manager and will be reviewed regularly. Logs of services will be kept on a regular basis and service(s) will also be case noted for documentation purposes. Transportation Assistance Guidelines: After identifying the need for transportation assistance and eliminating other resources, the case manager and the participant will develop a service plan an update progress in the case notes. Transportation assistance is defined as the provision of a gas card; bus pass or ACCESS coupon book. No replacement bus pass, gas card or ACCESS coupon book will be issued in the event the participant loses his/her bus pass, gas card or ACCESS coupon book. Attachment C Revised: 05/21/2020 25B-65 OC CHILDIZEN'S THERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtoc.org Fingerprinting —Live Scan and TB Test: Participants who work with children and are placed in an educational setting will be required to undergo Fingerprinting —Live Scan through the Department of Justice and show a cleared TB Test. This supportive service will be available for participants on a case -by -case basis and determined by the case manager. Work and School Related Materials: A participant may need to purchase books, fees, school supplies and/or other necessary materials to enable him/her to participate in activities leading to a credential. A participant may need to purchase work related equipment, attire, tools, or certification for the purpose of obtaining employment and to enable him/her to be successful in employment. Laptops and Technology: During this time where Covid-19 is impacting program services, if a need for technology such as a laptop, tablet, or wi-fi/hotspot is determined in order to complete a WIOA program goal, a participant may be eligible for this supportive service on a case -by -case basis. This service is contingent upon approval by the Program Coordinator and OCCTAC Director. (Follow micro purchase procedures outlined in WSD 17-08 when purchasing these items) Child/Dependent Care After identifying the need for assistance and eliminating other resources, the case manager and the participant will develop a service plan (ISS) and update progress in the case notes. Childcare assistance is defined as the provision of $75 payment to institution/daycare/childcare provider upon receiving an invoice. Participants may receive assistance with childcare or dependent care, which will enable them to participate in activities. Childcare will be limited to a maximum of $75.00 per month per child/dependent. Supportive service available to all youth that umulled In the program as pregnant P Other: Any other miscellaneous type expenses not mentioned above may be considered with proper authorization. The request must be fully documented and all receipts in proper order. Attachment C Revised: 05/21/2020 25B-66 OC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org Incentive Policy and Procedures WIOA Program 2020 — 2021 Purpose: To establish guidelines for providing incentives to participants who successfully commit, and complete goals establish during program participation. Goal is to aid enrolled youth with their successful completion of OCCTAC's WIOA program. Procedures: All incentives are available to those identified as approved WIOA participants. WIOA participants must provide documented proof of their eligibility for the listed incentives provided in this policy. Incentives will be provided in the form of a Target gift card. Delivery will be made in -person or to the WIOA participant's personal email if available and in cases where in -person delivery is shown to be difficult for the WIOA participant and staff. All incentives are based on availability of funding and are processed on a first come first serve basis. Logs of incentives will be kept on a regular basis and will also be case noted for documentation purposes. Summary of incentives: Current Every two Secondary School Subjects Completed $50 Secondary School Perfect Attendance $50 Credential: Current Enrolled Youth $100 Post -Secondary: Current Enrolled Youth $100 Basic Skills Deficient: Increase in EFL $30 Employment: Job Search $25 rEmptoymtrnt.-Obtdirilrig/Reta[ntng em y n Follow -Up Secondary School Credential: $50 Post -Secondary $25 Employment: Job Search $25 Employment: Obtaining/Retaining Employment $50 Attachment C Revised:05/21/2020 25B-67 OCCHILDREN'S ITHERAPEUTic ARTs 2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 - www.occtac.org Incentive descriptions: HS Dropouts: Individuals who are HS dropouts at time of enrollment will be encouraged to attain a HS diploma or GED. Those who enroll into an institution yielding to a HS diploma or GED will be eligible to receive a $50.00 Gift Card for every two (2) subjects they complete while enrolled in all phases of the WIOA program. Doing so will encourage these WIOA participants to commit to their educational goal and thus attain a secondary credential within a reasonable amount of time. Case Manager, Career Counselor and school representatives will communicate regularly to ensure that students enrolled into their institution commit to their schedule to complete missing credits on a timely manner. Youth in Secondary Education: Obtaining Credential: Any youth in secondary education that obtains their High School Diploma or GED during current year or follow up will receive a Gift Card incentive. This is to encourage youth for completing their educational goal of obtaining a credential for finishing their secondary education in a timely manner. Because this is a high demand credential by employers we want to use this incentive as a way to help them secure and achieve employment goals. For Current youth: Gift Card incentive will be $100 For Follow-up youth: Gift Card incentive will be $50. Must be completed before the last day of the 4rh quarter after Exit. Attendance: Youth in secondary education will receive a $50 Gift Card incentive for every month of perfect attendance up to a total of $150. This is to encourage school attendance and progress towards obtaining their HS Diploma. Basic Skills Deficient (BSD1 Youth: cipantsAhat-are identified —basic skilrs-deficient upon -enrollment will receive weekly tutoring in Math and/or Literacy (see Work Based Learning Policy). To encourage tutoring participation and motivation to improve their Literacy and Numeracy skills, youth will receive a $30 gift card per subject when they increase by at least one EFL (Educational Functioning Level). Limit to one gift card per subject. Attachment C Revised: 05/21/2020 25B-68 R NOC CHILDREN'S THERAPEUTic ARTS 2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 - Fax 714.564.9690 • www.occtac.org Employment for Currently Enrolled Youth: To motivate youth to complete their employment goals participants will receive an incentive when they meet at least one of the following goals and provide supporting documentation of completion: • Turn in application for a job and get an interview: $25 Gift Card incentive • Obtain employment: $50 Gift Card incentive • Employed for 3 consecutive months: $50 Gift Card incentive Employment for Youth in Follow -Up: • Turn in application for a job and get an interview: $25 Gift Card incentive • Obtain employment: $50 Gift Card incentive • For each quarter employed: $50 Gift Card incentive Post -Secondary Education for Currently Enrolled Youth: Participants are encouraged to complete their goals toward post -secondary education so that they may advance in their careers and increase their chances of earning higher hourly wages. Participants will be eligible for a $100 Gift Card incentive if they have achieved one of the following goals toward post -secondary education and provide supporting documentation of completion. • Obtaining a Credential such as: Associates Degree or Certificate • Registering for classes for spring or fall semester and FAFSA/Dream Act Application Post -Secondary Education for youth in Follow up: • Obtaining a Credential: $25 Gift Card incentive • Registering for Fall or Spring classes: $25 Gift Card incentive Attachment C Revised:05/21/2020 25B-69 Orange County Children's Therapeutic Arts Center Procurement Policy 2020-2021 Orange County Children's Therapeutic Arts Center (OCCTAC) has established this policy to guide its procurement of supplies, equipment, and services. The purpose of this policy is to insure that OCCTAC makes procurement decisions and payments in an open and fair manner and to document all purchases when appropriate. A. Code of Conduct No employee, officer, or agent of Orange County Children's Therapeutic Arts Center (OCCTAC) shall participate in the selection or in the award or administration of any procurement if a conflict of interest, real or apparent, would be involved. Such a conflict could arise if the employee, officer, or agent: any member of her/his immediate family; his/her partner; or an organization which employs or is about to employ any of the above has a financial or other interest in the firm selected for award. No officer, employee, or agent of OCCTAC shall solicit or accept gratuities, favors, or anything of monetary value form contactors, potential contractors, or parties to sub - agreements, except where the financial interest is not substantial or the gift is an unsolicited item of nominal intrinsic value. Any alleged violations of these standards of conduct shall be referred to the Executive Director. Where violations appear to have occurred, the offending employee, officer, or agent shall be subject to disciplinary action, including but not limited to: dismissal or transfer; when violations or infractions appear to be substantial in nature, the matter may be referred to appropriate officials for criminal investigation and possible prosecution. B. Procurement Procedures The officer, employee, or agent responsible for procurement of services, supplies, equipment or construction shall review all proposed procurement actions to avoid the purchase of unnecessary or duplicative items. All services and items will be purchased with consideration of these priorities: 1. Best price 2. Features and quality of the item service-needs3. Willingness to meet billing, delivery, and 4. Minority or Women -owned supplier Services and items less than $500: Comparisons of prices, quality, and features can be made by visit, telephone, or by consulting advertisements and catalogues. All purchases must be made within budget EXHIBIT C 25B-70 guidelines. Written authorization and sales receipt confirming payment mustbe kept on file. Service and items costing more than $500 (routine purchases): a. A designated staffinember shall identify two or three vendors who offer discount or competitively priced supplies. Staff shalI routinely " shop "those vendors, looking for the best overall price on each order --though not necessarily on an item -by -item basis. Once each year, the staff shall determine which two or three vendors in the area offer the most competitive prices. Written documentation of the research shall be maintained. b. Nothing intheparagraph above shall prevent stafffromtaking advantage oflower prices from other vendors whenever better prices are available. c. Whenpossible, staffshall attemptto negotiate discounts forlargervolume purchases, and should inquire about discounts for paying cash. d. Allpurchasesmustbemadewithinbudgetguidelines. Writtenauthorizationand sales receipt confirming payment must be kept on file. Service and items costing more than $500 (infrequent purchases)• a. A designated staff member shall obtain written quotes or advertisements from three vendors. Purchase decisions shall be made on the basis of the most advantageous purchase for OCCTAC, based on the above criteria. b. Nothing inthe paragraph above shall prevent stafffrom taking advantage of lower prices from other vendors whenever better prices are available. c. Whenpossible, staffshall attempttonegotiate discounts forlargervolume purchases, and should inquire about discounts for paying cash. d. All purchases must be made within budget guidelines. Written authorization and sales receipt confirming payment must be kept on file. Sole Source Procurement so The use of sole supplier is discouraged, and requires the written authorization ofthe Executive Director. Requests for sole source procurement must_inclu_dethe reason fort lack of competitive information and justification for the selection. C. Authorization a. StaffAuthorization: The Executive Directory may atherorhis discretion, giveone or more staff members purchase authority forpurchases. EXHIBIT C 25B-71 b. Funds for all purchases must appear inthe current board -approved budget. A Unauthorized Purchases Thepurchase ofsupplies forpersonal useisprohibited, as is anypurchase madewithout theapproval ofastaffinemberhaving purchase authority. Inadditionto being subjectto disciplinary action underthepersonnelpolicy and anyremedies available underthelaw, an unauthorized purchaser will be held personally liable for the cost of the unauthorized purchase. EXHIBI gB_72 #, t Orange County Children's Therapeutic ARTS Center 2215 North Broadway Santa Ana, CA. 92706 (714) 547 - 5468 www.occtac.org YOUTH PROTECTION POLICY These OCCTAC Youth Protection Policy Guidelines are designed to help protect our youth in a proactive manner against verbal and sexual abuse (hereinafter "abuse"). OCCTAC prohibits any form of harassment of applicants, visitors, organization members, employees and especially YOUTH. All persons, including youth are to be treated with courtesy, dignity and respect at all times. Sexual harassment is defined as unwanted sexual advances or visual, verbal or physical conduct of a sexual nature. The definition encompasses many forms of offensive behavior and includes gender -based harassment of a person of the same sex as the harasser. OCCTAC Staff and Volunteers must be able to identify abuse when they see it, know their responsibilities to report suspected abuse, and provide a quality of leadership that will ensure that no child becomes the victim of abuse through willful act while participating in OCCTAC. Definition of Abuse Abuse is defined as verbal and sexual abuse, sexual harassment, and inappropriate sexual verbalization. The OCCTAC program requires OCCTAC staff and volunteers to provide good supervision, maintain safe surroundings, and ensure a safe and secure environment that eliminate and prevents opportunities for abuse. Touching Youth. Employees and Volunteers need to be mindful that an affectionate ("harmless") gesture towards a child could be construed as inappropriate by the child or the child's parent. Complementing Youth. A supportive comment or words of encouragement serve as positive reinforcement from the OCCTAC Staff and Volunteers for the youth's accomplishments and good behavior are safer than those comments related to appearance. Rewarding Youth. Should an employee or volunteer wish to give a reward or token gift to a child, it should be something that is given to other children in the same circumstances. Otherwise, the child or the parent could misconstrue the gesture. Photos of Youth Members OCCTACT policy prohibits the posting on the Internet of photos of youth identified in any way, such a: by name, region, or club affiliation. The publication of photos of youth, identified or not, is permitted in OCCTAC and related publications whose distribution is limited primarily to OCCTAC staff. Interactions with Children/Youth An adult should NEVER be alone with a child or youth under any circumstances. EXHIBIT C 25B-73 M Orange County Children's Therapeutic ARTS Center 2215 North Broadway Santa Ana, CA. 92706 k t (714) 547 - 5468 www.occtoc.ora Reporting Suspected Sexual Abuse The primary reason for reporting sexual abuse is to protect the youth from further abuse. In addition to protecting the youth, reporting abuse can also provide help for the suspected abuser. Who must Report OCCTAC Employees and Volunteers shall assume the primary responsibility for reporting abuse as may arise within the Youth Programs. When to Report OCCTAC Staff and Volunteers are required to report abuse if s/he has knowledge of, or observes a youth who s/he knows or reasonably suspects has been the victim of abuse. Therefore, as soon as an employee or volunteer has knowledge of, or observes a child who s/he knows or reasonably suspects has been the victim of sexual abuse, that person must take a report to local child protective services or cognizant law enforcement authorities. No person may impede or inhibit the reporting duties. In addition, no person making such a report shall be subject to any sanction for making the report. Any person who violates the rights of an individual to report may be guilty of an infraction punishable by fine. Reyortin2Procedures All employees of OCCTAC are required by law to report any knowledge of child abuse that may be occurring to any student or child that attends our center. Any observed indications of child abuse that would lead you to suspect that there is child abuse present in the child's life, shall be reported immediately. OCCTAC will conduct yearly trainings for staff on child abuse identification procedures. Report Child Abuse to: Orange County Child Welfare Services Agency (OCCWS) 888 N. Main Street Santa Ana, CA (714)940-1000 (800)207-4464 EXHIBIT C 25B-74 EXHIBIT D BUDGET NARRATIVE Organization: Orange County Children's Therapeutic Arts Center Personnel $ 107,831.25 Program Coordinator & Case Manager —.75 FTE for 47 weeks: (Benefits Included) 30 hours a week for 47 weeks @ $21.00 per hour The Coordinator will work 30 hours a week for 47 weeks providing: recruitment & eligibility intake, assessment, documentation & case notes; identify barriers and goals; monitor progress & goals; meet regularly with individual WIA participants to train on employment and job skills; represent OCCTAC in provider network and youth council meetings; organize and attend OCCTAC — WIA Staff Meetings and document input; organize relative activities. Distribute WEX hours to youth and keep track of all paid hours and supportive service activities. Also, the coordinator will provide assistance to youth during follow-ups, and complete any related documentation. Job Developer/Case Manager—.88 FTE for 47 weeks (Benefits Included) 35 hours a week for 47 weeks @ $18.00 per hour The Job developer is responsible for creatingjob opportunities for clients by researching, identifying and soliciting commitments from possible sources of employment; and provide clients with soft skills and job search training. Job developer will also locate employment opportunities that fit each individual youth depending on barrier such as Disability, probation, or parenting youth. The Case manager portion of this position includes providing documentation & case notes; identify barriers and goals; monitor progress & goals; meeting regularly with individual WIA participants to train on employment and job skills; represent OCCTAC in provider network ad youth council meetings; organize and attend OCCTAC- WIA Staff meetings and document input; organize related activities, such as: workshops, mock interviews etc. Career Counselor —.63 FTE for 43 weeks: (Benefits Included) 25 hours a week for 43 weeks @ $18.00 per hour: The respective position will be responsible for providing educational and career training to all WIA participants; mentoring and assisting with related work experience placement; observing and monitoring participants with technical/artistic skills; documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular team meetings. Technology and Art Instructor —.20 FTE for 32 weeks: (Benefits Included) 8 Hours a week for 32 weeks @25.00 per hour: The respective position will be responsible for providing educational and career training to all WIA participants as it relates to the technology field and the Arts; mentoring and assisting participants with related work experience placements; observing and monitoring participants with technical skills; documenting progress throughout the program; meatmg-regularIT&-individually-with-WIA-participantsio#fahvon-relatedc-urricuhtm, and attending regular tem meetings. Literacy/Instructor — .25 FTE for 31 weeks: (Benefits Included) 10 hours a week for 32 weeks @$17.00 The respective position is responsible for assessing the literacy and basic skills of all WIA participants; teaching WIA participants learning and literacy strategies; monitoring & documenting literacy progress throughout the program; meeting regularly with WIA participants and attending regular team meeting. 25B-75 EXHIBIT D Numeracy Coach/Instructor — .25 FTE for 32 weeks: (Benefits Included) 10 hours a week for 32 weeks @$17.00 The respective position will be responsible for assessing the numeric and basic skills of all participants; teaching WIA participant's learning and mathematical problem solving strategies; monitor & documenting progress throughout the program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular team meetings. Rent $0 00 Utilities $0 00 Phones $0 00 Internet $0 00 Parking Fees S 50.00 Funds allocated for parking fees at CWA Conference, Trainings, and Campus visits. Security $ 0 00 Maintenance $0 00 Insurance $0 00 Equipment rental Fees $0 00 Accounting Services $0 00 Vehicle Lease $ 1,500.00 Funds Allocated for the rental of 2 buses for Field trips Office Expenses $2 300 00 Office Supplies: as needed for 1 year $960 Office supplies (copy paper, files, folders, pens, highlighters, paper clips etc.) will be purchased staff members though out the year in order to assist in administration work and resource as need by WIOA information or youth. Office Supplies as needed for workshops and meetings and classes for 1 year $400 Food: as needed for Field Trip and Conference: $640 2 field trips: 2 X $170 = $340 2 conference trainings $300 TABE Test Material $300 Purchase necessary TABE Test score sheets to asses' students before and after program session Legal Assistance $0 00 25B-76 EXHIBIT D Auditing Services $0 00 Staff Training $300 00 Staff Conferences $600 00 CWA conference registration fee for 1 or 2 case managers Staff Travel/Mileage $200 00 Mileage for WIA Staff as needed for 1 year $200 Mileage reimbursement will be made for WIA Staff for driving to WIA required events. Such as YSPN meetings, Staff trainings, driving youth to necessary events (fields trips, Youth council meetings, City Council Meetings, WEX placements, resource or referral appointments) Stipends and Wages for 26 Participants $ 56,230.00 Training Stipends (in school — out of school youth) — 26 participants Total stipends $ 6,000 After stipends completion: participants paid $13.00 per hour for Work based learning (5 -10 hours per week or as funds become available) Supportive Service $11 520 00 Bus Pass/Gas Voucher: As needed for 26 - participants $5,950.00 11 bus passes @65.55each for 6 months $4,350.00 4 gas cards @$50. Each month for 8 months $1,600.00 Funds are allocated for youth who are in need of transportation related support Work Related supplies: As needed for 26 participants $1,840.00 Work related and Skills building tools, book, portfolios. Items needed for job interviews, Employment opportunity, employment enhancement trainings and clothing, supplies. Academic Support: As needed for 26 — participants $1,678.00 Tuition Support for certificates or other related academic programs for 22 participants; books for related course work, tutoring supplies, and college field trips and other academic supplies. Fingerprinting/TB Test; as needed for 26 participants $552.00 22 fingerprinting @$16 each $352.00 and 10 TB test @$20 each $200.00 Funds allocated for Dept. of Justice Clearance & TB test for employment. Child Care Services $1,500.00 Childcare assistance is defined as the provision of $75 payment to institution/daycare/childcare provider upon receiving an invoice. 2 youth x $75 = $150 x 10 (months) _ $1,500.00 Program Incentives $2 000 00 High School Drop Outs $50 incentive for every two modules or classes completed leading to a High School Diploma 2 Youth x 5 (10 modules) = 10 x $50 = $ 500.00 25B-77 EXHIBIT D Education related Credential $100 incentive for obtaining a credential. 5 youth x $100 = $500 Basic Skills Deficient $30 incentive per subject when youth increase at least one EFL. 20 youth x $30 (one subject) _ $600 Employment $50 incentive when they meet at least one of the following goals and provide supporting documentation of completion: a. Turn in a job application and get and get an interview b. Obtain employment = $400 Youth Conferences $1 200 00 CWA conference registration fee for 2 currently enrolled youth Follow Up $5 000 00 Indirect Cost $11 268 75 10% de Minimis Program Documents: a. WIA Youth Sign in Sheet: Participants will log and track all activities and hours accumulated on a day by day basis and have supervisor sign to confirm time of arrival and departure to their activities. Activities can include Work Base Learning Hours, Class training, case management and education counseling meetings, Math/English tutoring session etc. b. WIA Youth Time Sheet: Participant will turn in a weekly time sheet with all hours accumulated throughout the weeks in activities attended. Youth will be asked to log their task in detail in order to provide proof of activities attended. Activities can include Work Base Learning Hours, Class training, case management and education counseling meetings, Math/English tutoring session and any other supplemental hours approved by supervisor. c. WIA Staff Time sheet: Staff will turn in a weekly time sheet with hours worked for meetings with WIA youth, WIA administration, teaching a WIA class or Workshop, or Tutoring and preparing for youth appointments, as well as any additional supplemental hours approved by WIA staff supervisor and administrator intended for WIA program purposes only, 48% of budget will be directly spent on youth in the form of paid work experience, stipends, certificates training, college tuition support and other support services. 25B-78 EXHIBIT D BUDGETFORM 2020-2021 Total W10A Cost Match/In Kind Personnel Salaries 1. Program Coordinator & Case Manager .75 FTE 47 weeks $21/hr. 30 hrs. per wk. $29,610.00 $29,610.00 Ext. Director $17,888.00 2. Job Developer & Case Manager.88 FTE 47 weeks $18/hr. 35 hrs. per wk. $29,610.00 $29,610.00 Acct. Clerk $8,320.00 3. Career Counselor.63 FTE 43 weeks$18/hrs. 25 hrs. per wk. $19,350.00 $19,350.00 Office Mgr. $7,488.00 4. Technology & Art Instructor.20 FTE 32 weeks $25/hr. 8 hrs. per wk. $6,400.00 $6,400.00 echnology Instructors & OCCTAC Staff $179,400 5. Literacy Coach .25 FTE 32 weeks $17/hr. 10 hrs. per wk. $5,440,00 $5,440.00 Exec. Admin/ Computer $69,000 6. Numeracy Coach .25 FTE 32 weeks $17/hr. 10 hrs. per wk. $5,440.00 $5,440.00 Child Dev. Certificate $128,000 Personnel Benefits 1. Program Coordinator $3,701.25 $3,701.25 2,236.00 2. Job Developer&Case Manager $3,701.25 $3,701.25 1,040.00 3. Career Counselor $2,418.75 $2,418.75 936.00 4. Technology & Arts Instructor $800.00 $800.00 22,437.50 5. Literacy Coach $680.00 $680.00 8,625.00 6. Numeracy Coach $680.00 $680.00 16,000.00 Total Personnel Salaries & Benefits $107,831.25 $107,831.25 461,470.50 _.Operating Expenses Rent $105,600 Utilities $12,880 Phones $16,100 Internet Fees See phone Parking Fees $50.00 $50.00 N/A Security N/A Maintenance $4,600 Insurance $8,900 Equipment rental fees N/A Accounting Services $38,606 Vehicle lease $1,500.00 $1,500.00 N/A Office expenses (consumables) $2,300.00 $2,300.00 2 $17, Legal Services N50 N/A Auditing Services $ ,000 Staff Training $300.00 $300.00 N/A Staff Conferences $600.00 $600.00 N/A Staff Travel/Mileage $200.00 $200.00 N/A Participant Wages $56,230.00 $56,230.00 N/A Supportive Services Participant Incentives $2,000.00 _ $2,000.00 N/A Youth Conferences $1,200.00 $1,200.00 N/A Indirect Cost $11,268.75 $11,268.75 18,697.27 Follow Up $5,000.00 $5,000.00 N/A Total Operating Expenses $92,168.75 $92,168.75 $231,633.27 GRAND TOTAL (Personnel + Operating) $200,000.00 1 $200,000.00 $693,103.77 25B-79 COMPLAINT HANDLING UNDER THE Workforce Innovation Opportunity Act Santa Ana Local Workforce Development Area Revised May 20, 2019 EXHIBIT E 25B-80 Table of Contents I. Information Regarding Compla A. Nondiscrimination and Equal Opportunity Compla 1. Policy Statement 3 2. Civil Rights 4 3. Nondiscrimination laws under WI 0 4. How to File Your Complaint 5 B. Criminal Compla II. General Procedures for Handling Non -Criminal Violations of the Act 6 III. Procedures for Handling Complaints at the LWDA Level 8 IV. Procedures for Handling Complaints at the State Level 12 V. Procedures for Handling Discrimination Complaints by Participants 15 VI. Procedures for Handling Disability Complaints by Participants 17 GLOSSARY OF WIOA 20 "u-0 wit Information Regarding Complaints A. Nondiscrimination and Equal Opportunity Complaints 1. Policy Statement In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtain productive employment. In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal opportunity and non-discrimination, as provided in State and Federal equal opportunity and non-discrimination laws including, but not limited to: • Title VI of the Civil Rights Act of 1964 • Title VII of the Civil Rights Act of 1964 • The Age Discrimination Act of 1975, as amended • Section 503 of the Rehabilitation Act of 1973 • Section 504 of the Rehabilitation Act of 1973 • Title IX of the Education Amendments of 1972 • Section 188 of the Workforce Innovation Opportunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connection with any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA. r -y Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non- discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal Opportunity Program. 2. Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disability, national origin, sex, age, political affiliation, or beliefs. This means that — for any of the characteristics listed above: • You may not be denied the opportunity to enroll in WIOA. • No benefits or services may be denied you for discriminatory reasons. • You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. • You must be provided an equal chance to use all facilities available in the program. • Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3. Nondiscrimination Laws under WIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1975 Prohibits arbitrary discrimination against persons' age 40-70. The Rehabilitation Act of 1973 � .N Prohibits discrimination based on disability. Title IX of the Education Amendments of 1972 Prohibits discrimination in any education or training program or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title VII of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency. White House Executive Order no 11246 as Amended by Executive Order No 11375 Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor Secretary's Order no 4-73 Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emergency Employment Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4. How to File Your Complaint a. Put your complaint in writing. b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened, where it happened and when it happened. d. Give the name and addresses of all persons who were present or who had anything to do with the matter. ...Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: 0.vLL1.0, Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave., NW Washington, D.C. 20210 Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission, the Equal Employment Opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or employment agency to punish you or any witness for attempting to present the facts in a case. YOUR CIVIL RIGHTS UNDER THE WORKFORCE INNOVATION OPPORTUNITY ACT Santa Ana Local Workforce Development Area 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 (714)565-2600 B. Criminal Complaints In accordance with the WIOA and the implementing code of Federal section 667.600.... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor." - II. General Procedures for Handling Non -Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non -criminal complaints arising from the operation of the Santa Ana LWDA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the WIOA complaint process (i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A. The following principles and rules apply to all complaints at all steps of the complaint procedures: All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity. 2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues. 3. Complainants shall have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process. 4. Upon enrollment into employment or training, participants shall be provided with a written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private -for -profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. � A "participant", within the meaning of these procedures, is an individual who receives employment -training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of employment of any employee who is not a Participant, as defined herein. If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has a right to request a review of the complaint by the Governor. 6. Complainants must initially file and exhaust LWDA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the LWDA grant recipient's procedures are not in compliance with the State's procedures. III. Procedures for Handling Complaints at the LWDA Level A. Receipt Complaints Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA administrative entities have the responsibility to conduct hearings and resolve complaints made by individuals about the administration of programs in the LWDA. "LWDA level" encompasses LWDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1. Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following information: a. Full name, telephone number, if any, and mailing address of the complainant; b. Full name, telephone number, and mailing address of the agency involved (respondent); c. Clear and concise statement of facts including dates constituting alleged violation; d. What provisions under the Act, regulations, grant or other agreements under the Act, are believed to have been violated; e. Remedy sought by the complainant; and If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step. 2. Informal Conference Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. d. If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3. Request for Hearing As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal - should also be submitted when appropriate. The request should be filled with: Jennifer Sommers Sr. Personnel Analyst — EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 I, O- .-.. b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint. 4. Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b. The date, time and place of hearing before an impartial hearing officer. c. A statement(s) of the alleged violation(s) d. Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries. B. Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer. 2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing. 3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. 4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof. Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 5. The party involved should have the right to be represented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case. 6. It is important that the hearing officer obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7. The practice in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state (or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8. The hearing officer should attempt to negotiate a resolution of the issue at anytime prior to the conclusion of the hearing. 9. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board. C. Issuance of Decision Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information: 1. The name of the parties involved. 2. A statement of the alleged violation and issues related to the alleged violation. 3. A statement of the facts. 4. The decision and the reasons for the decision. 5. A statement of corrective action, if any, to be taken. 6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a review of the decision by the State Review Panel. D. Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three- year period after the grant has been officially closed out. The Santa Ana LWDA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographer's notes and tape recordings may also be used. E. Establishment of Complaint Procedures In accordance with Section 683.600, each employing agency including private -for -profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include: Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employer's grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employer's grievance procedure shall be provided to each participant upon enrollment in employment training. 2. Written notice, at the time the grievance is filed, of the procedures under which the grievance will be processed. Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the filing of the grievance unless a present and long established grievance specifically provides other limits; and 4. Written notification of the participant's right to request a review of the employer's decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600. IV. Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires the Governor to establish a State Review process of complaints filed at the LWDA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LWDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record 3 a established at the LWDA level and shall issue a decision based on the information contained therein. Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A. Form and Filing of Complaint. 1. Request for State Review of LWDA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2. Filing of Requests for State Review The State Review Panel shall review all LWDA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information: a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other party c. A copy of the decision d. Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations e. A statement of the relief sought. 3. Complainant Responsibility It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief; WID, shall mail a copy of therequest for review to the other party and to the - LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B. Conduct of Hearings. 1. Request for Hearing at the State Level If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State's Review Panel for final determination. 2. Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following: Full name, address, and telephone number of the LWDA Name, address, and telephone number of the LWDA C. Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. d. A statement of basis for the request for hearing. 3. Evidentiary Hearing Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled. The hearing will be recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents relevant to the issue(s), and to be represented. The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C. State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Director's office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty (30) days of receipt of the request for State review. Decisions issued by this panel, under the authority of the Governor, are final. D. Issuance of State Review Decision. The State review will be limited to violations of the WIOA, implementing WIOA regulations or the grant agreement. This review shall be limited to the record established at the LWDA hearing. V. Procedures for Handling Discrimination Complaints by Participants. A. Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure under Section II (A). PROCEDURES FOR HANDLING NON -CRIMINAL COMPLAINTS No later than 180 days of alleged discrimination Within 10 days of receipt of unsatisfactory decision or 10 days from date LWDA decision should have been issued. Handling of complaints filed at LWDA level arising in connection with W10A programs operated by LWDAs o Informal Resolution Process o o o Unsatisfactory Decision or LWDA Decision not issued within 60 days Request for State Review I_ _ _ _ _ _ Governor's_ Decision issued by State Review Panel_ If no decision issued by State Review Panel Appeal to DOL 0 0 0 r 2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing. 3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4. Complainants must file their complaint directly with: Jennifer Sommers Sr. Personnel Analyst — EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714)647-5348 VI. Procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of disability will be filed and processed under the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973 at 29 Code of Federal Regulations Section 32. Complaints must exhaust the Santa Ana LWDA's informal resolution procedures before filing their complaint with OCR. 2. Complainants will be made aware of the 180 days requirement in which to file his/her complaint. A. Procedures at the LWDA Level 1. The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complaint. 2. An informal conference will be held with the parties concerned in an effort to resolve the issue(s). The complainant has the right to be present and may be represented during the conference. 3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than thirty (30) days after the filing of the complaint. B. Procedures at the State Level 1. The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWDA. 2. The Complainant must file his/her appeal as a request for review directly with the Chief WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision. 3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review. 4. After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governor), the complainant has the right to appeal his/her complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. e �� r (PROCEDURES FOR HANDLING COMPLAINTS ON BASES OF DISABILITY No later than 180 days Da f Filing of complaint on the basis of Disability with LWDA y 1 alleged discrimination I Informal Resolution I o If no resolution reached Request for Hearing Notice of Hearing Hearing Conducted I I Day145 Day LWDA Decision Unsatisfactory Decision or No Decision o o State Review Filed within 30 days of - - - - - - LWDA/State Governor's Decision Decision or 90 days from date of 60 Days initial filing of Appeal to Assistant Secretary Department of Labor complaints GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT — A law passed by Congress in 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT — An individual who applies to a subrecipient or contract for services provided under WIOA and who has not yet transitioned to the status of participant. ASSESSMENT — Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PARTY (CP) COMPLAINANT GRIEVANT OR AGGRIEVED PERSON — The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations and/or guidelines. DISCRIMINATION — In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIGIBLE NON -CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER — An employer subject to the provisions of the Civil Rights Act of 1964, as amended, including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL WITH A DISABILITY — Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment. INTAKE — Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs. JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX. Individual "joint complaints" are normally investigated by EEOC unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR. JURISDICTION — Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc. PARTICIPANT — Any applicant who has: (1) Been determined eligible for participation upon intake; and (2) Who is receiving subsidized employment, training or services (except post -termination services) funded under the Act, following intake, except for an individual who receives only outreach and/or intake and assessment services. 'TE 1 CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS GRANTS LOANS and COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying." in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subrecipient's shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure occurring on or before October 23, 1996, and of not less than $11,000 and not more than $110,000 for each such failure. ©0 Cl�.\�cev.i �c`...�'� JCL \ �L- �ett-• CO=k ACC Gan ctor Organization Program Title Signature mt-. A v\ r,- re-z. Name of Certifying Official Signature EXHIBIT F 25B-101 Certification Renarding Drug -Free Workplace Requirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act. CERTIFICATION A. The contractor certifies that it will provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug -free awareness program to inform employees about— (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will - (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; EXHIBIT G 25B-102 (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted - (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B. The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code) .the contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" form. 5- 1q-1010 Date Program Operator Signature EXHIBIT G 25B-103 DIVISION OF EMPLOYMENT SERVICES PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG -FREE WORKPLACE REQUIREMENTS Name: OC Children's Therapeutic Arts Center Name of Contractor: OCCTAC- Dr. Ana Jimenez-Hami E.D. Contractor Number: A-2020- Date: July 1, 2020 - June 30, 2021 The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site): OCCTAC 2215 North Broadway Santa Ana CA 92706 Address EXHIBIT G 25B-104 Certification Regarding Debarment Suspension Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were published as Part VII of the May 16, 1988, Federal Register (Pages 19160-19211). (Before completing certification, read instructions which are an integral part of certification) 1. The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; b. Have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal,.state or local) terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. OC Children's Therapeutic Arts Center (OCCTAC) Grantee/Contractor Organization Dr. Ana Jimenez-Hami Name and Title of Official Authorized to Certify On Behalf of the Grantee 5-19-2020 Date EXHIBIT H 25B-105 INSTRUCTION FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies, including suspension and/or debarment. 3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction", "debarment', "suspended", "ineligible", "lower tier covered transaction", "participant', "person", "primary covered transaction", "principle", "proposal", and "voluntarily excluded", as used in this cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6. The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will include the clause title "Certification Regarding Debarment, Suspension, Ineligible, or voluntarily excluded from the covered transaction unless it knows that the certification is erroneous. 7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8. Except fortransactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters actiorl-with_a-persor�-who-is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment. EXHIBIT H 25B-106 Assurances & Certifications Selected providers will be required to sign and submit "actual" assurances and certificates as required by the City of Santa Ana and the Workforce Development Board on all contracts. I recognize that I must give assurances for each item below. If I cannot, this proposal will be automatically rejected. Please initial each box. am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner of this agency or business to submit this proposal. We are not currently on any Federal, State of California, or local Debarment list. We will provide records to show that we are fiscally solvent, if needed. e have, or will have, all of the fiscal control and accounting procedures needed to ensure that WIOA funds will be used as required by law and contract. We have additional funding sources and will not be dependent on WIOA funds alone. We do or will meet the applicable Federal, State, and local compliance requirements. These include, but are not limited to: r- Records accurately reflect actual performance. J Maintain record confidentiality, as required. Reporting financial, participant, and performance data, as required. Comply with State and Federal fiscal and program activity audits. Complying with Federal and State non-discrimination provisions. Meeting requirements of Section 504 of the Rehabilitation Act of 1973. Meeting requirements of the American's with Disabilities Act of 1990. (submit completed survey) Meeting all applicable labor law, including Child Labor Law standards. Agree to provide a drug free workplace. Agree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability Coverage in the amount of $1,000,000.00 policy. Agree to provide all participants with Grievance Procedures. Agree to insure proposer's employees through Workers Compensation Insurance Sme uding part-time employees) Procurement policies and procedures are in place and meet federal guidelines. We will not: 'Place youth in a position that will displace a current employee. Use WIOA money to assist, promote, or deter union organizing. Muse funds to employ or train of persons in sectarian activities. JWse funds for youth in the construction, operation, or maintenance of any part of a facility to be used for sectarian instruction or religious worship. 4%*Use WIOA funds for activities that would interfere with or replace regular academic requirements for t _LL aL .L - ._ _ __ - ar Use WIOA funds to carry out programs funded under the School -to -Work Opportunities Act of 1994 .Aynless the program(s) are only for youth eligible to participate under WIOA. # Use WIOA money under this contract to purchase any equipment. I hereby assure that all of the above are true. Awo. .�1M eht 1 — �+ti L'Gk�i\ Jt SJ1fe c'i'V — 5 — V— 20Z Name Title Date EXHIBIT I 25B-107 POLICY NUMBER: 2019-09201 COMMERCIAL GENERAL LIABILITY CG 20 26 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Any person or organization that you are required to add as an additional insured on this policy. under a written contract or agreement currently in effect or becoming effective during the term of this Policy. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II —Who Is An Insured additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. In the performance of your ongoing operations; or 2. In connection with your premises owned by or rented to you. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. CG 20 26 04 13 ® ISO Properties, Inc., 2012 Page 1 of 1 25B-108 NONPROFITS INSURANCE � W ALLIANCE OF CALIFORNIA A Hand for rnsuranfe. A Heart for Nonprofits. POLICY NUMBER: 2019-09201 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED PRIMARY AND NON-CONTRIBUTORY ENDORSEMENT FOR PUBLIC ENTITIES This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART A. SECTION 11— WHO IS AN INSURED is amended to include: 4. Any public entity as an additional insured, and the officers, officials, employees, agents and/or volunteers of that public entity, as applicable, who may be named in the Schedule above, when you have agreed in a written contract or written agreement presently in effect or becoming effective during the term of this policy, that such public entity and/or its officers, officials, employees, agents and/or volunteers be added as an additional insured(s) on your policy, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: a. Your negligent acts or omissions; or b. The negligent acts or omissions of those acting on your behalf; in the performance of your ongoing operations. No such public entity or individual is an additional insured for liability arising out of the sole negligence by that public entity or its designated individuals. The additional insured status will not be afforded with respect to liability arising out of or related to your activities as a real estate manager for that person or organization. B. SECTION III — LIMITS OF INSURANCE is amended to include: 8. The limits of insurance applicable to the public entity and applicable individuals identified as an additional insured(s) pursuant to Provision A.4. above, are those specified in the written contract between you and that public entity, or the limits available under this policy, whichever are less. These limits are part of and not in addition to the limits of insurance under this policy. C. With respect to the insurance provided to the additional insured(s), Condition 4. Other Insurance of SECTION IV - COMMERCIAL GENERAL LIABILITY CONDITIONS is replaced by the following: 4. Otherinsurance a. Primary Insurance This insurance is primary if you have agreed in a written contractor written agreement: (1) That this insurance be primary. If other insurance is also primary, we will share with all that other insurance as described in c. below; or NIAC-E61 02 19 Page 1 of 2 25B-109 NONPROFITS INSURANCE � W ALLIANCE Of CALIFORNIA A Hoodfor Insurance. A Heart for Nonprofits. POLICY NUMBER: 2019-09201 (2) The coverage afforded by this insurance is primary and non-contributory with the additional insured(s)' own insurance. Paragraphs (1) and (2) do not apply to other insurance to which the additional insured(s) has been added as an additional insured or to other insurance described in paragraph b. below. b. Excess Insurance This insurance is excess over: 1. Any of the other insurance, whether primary, excess, contingent or on any other basis: (a) That is Fire, Extended Coverage, Builders Risk, Installation Risk or similar coverage for "your work'; (b) That is fire, lightning, or explosion insurance for premises rented to you or temporarily occupied by you with permission of the owner; (c) That is insurance purchased by you to cover your liability as a tenant for "property damage" to premises temporarily occupied by you with permission of the owner; or (d) If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to the extent not subject to Exclusion g. of SECTION I - COVERAGE A. BODILY INJURY AND PROPERTY DAMAGE. (a) Any other insurance available to an additional insured(s) under this Endorsement covering liability for damages which are subject to this endorsement and for which the additional insured(s) has been added as an additional insured by that other insurance. (1) When this insurance is excess, we will have no duty under Coverages A or B to defend the additional insured(s) against any "suit" if any other insurer has a duty to defend the additional insured(s) against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the additional insured(s)' rights against all those other insurers. (2) When this insurance is excess over other insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of: (a) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (b) The total of all deductible and self -insured amounts under all that other insurance. (3) We will share the remaining loss, if any, with any other insurance that is not described in this Excess Insurance provision and was not bought specifically to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Part. c. Methods of Sharing If all of the other insurance available to the additional insured(s) permits contribution by equal shares, we will follow this method also. Under this approach each insurer contributes equal amounts until it has paid its applicable limit of insurance or none of the loss remains, whichever comes first. If any other the other insurance available to the additional insured(s) does not permit contribution by equal shares, we will contribute by limits. Under this method, each insurer's share is based on the ratio of its applicable limit of insurance to the total applicable limits of insurance of all insurers. NIAC-E61 02 19 Page 2 of 2 25B-110 ``� Kam' CERTIFICATE OF LIABILITY INSURANCE DATEIMMDD Y) 05 osns/zozD THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endomement(s). PRODUCER co TAT Certfficate Issuance Team NAME: Comprehensive Insurance Services PHONE (949) 709-8800 FA% gq A/C No San AIC Nei) ( 9) 709-1668 26429 Rancho Parkway South E-ni jerem ADDRESS: my Suite 720 INSURER(S) AFFORDING COVERAGE NAIC0 Lake Forest CA 92630 INSURERA: Nonprofits Insurance Alliance of California 10023 INSURED INSURER B: State Compensation Insurance Fund 35076 Orange County Children's Therapeutic Arts Center INSURER C: 2215 N. Broadway INSURER 0: INSURER E: Santa Ana CA 92706 INSURERF: r.nVPRerrQ ...-..r,�,...�_.....-___ ... ............._. HCVIJIUN INUMtlGH: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. IN R AM Sm LTR X TYPE OF INSURANCE COMMERCIAL GENERAL LIABILITY CLAIMS -MADE 19 OCCUR INSD WVD POLICY NUMBER MM/ODIY1'YYY MMIDDY LIMITS EACH OCCURRENCE $ 1,000,000 PREMISES Ea occurrence $ 500,000 MED EXP(Anyone careen) $ 20,000 A Y 2019-09201 12/21/2019 12/21/2020 PERSONAL BADV INJURY $ 1,000,000 GENL AGGREGATE U MIT APPLIES PER: CT LOC POLICY EA.IL"ITY GENERALAGGREGATE $ 2,000.000 PRODUCTS-COMPIOPAGG 2,000,000 $$0 Deductible g A UTOMOBILRE ANYAUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED AIdOS ONLY X AUTOSONLY 2019-09201 12/21/2019 12/21/2020 COMBINED SINGLE LIMIT Ea attitlenl $ 1,000,000 BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ X PROPERTY DAAMGE PROPERaccant $ $0 Deductible g B UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE N/A 9255171-2019 06/05/2019 06/05/2020 EACHOCCURRENCE $ AGGREGATE $ DEO RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOWPARTNER/EXECUTIVE OFFICERWEMBER EXCLUDED? ❑ (Mandatory In NH) lives, descnbe under v STATUTE ER �PER $0 $0 Deductible E.L. EACH ACCIDENT $ 11000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 DESCRIPTION OF OPERATIONS below E.L. DISEASE -POLICY LIMIT $ 1,000,000 A Social Service Professional Liability Improper Sexual Conduct Liability 2019-09201 12/21/2019 12/21/2020 $1,000,000/1,000,000 $1,000.000/1,000.000 Aggregate/Occurr Aggregate/Occurr $0 Deductible DESCRIPTION OF OPERATIONS /LOCATIONS / VEHICLE S IACORD 401, Additional Remarks Schedule, may be attached If more space Is required) The City of Santa Ana, its officers, employees, agents, volunteers, and representatives are included as Additional Insured per attached endorsement -CG2026.-Withrespect toclaim arising -out of the operations -and uses -performed by prod behalf of the gamed insured, such insurance as is afforded by this policy is primary and is not additional to or contributing With any other insurance carried by or for the benefit of the additional insureds per attached endorsement NIAC E61. 30 day notice of cancellation with 10 day notice of cancellation for non-payment of premium per policy provision. eFanalcerc unl nvo _ City of Santa Ana, Risk Management 20 Civic Center Plaza 4th FI. Santa Ana CA 92702 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE 01988-2015 ACORD CORPORATION. All rights i ne AULIKD name angl�. e�l as€lis�tr4 marks of ACORD SUBRECIPIENT COMPLIANCE FORM Please complete this form, sign and submit to the Santa Ana Workforce Develllopme t n G CV%; k A VV v: S. Date July 1, 2020-June 30, 2021 Amount q $200,000 Dun and Bradstreet Data I #_ 7j � , �0 Universe Numberina SveFam Catalog of Federal Domestic Assistance (CFDA) The Catalog of Federal Domestic Assistance (CFDA) is a government -wide compendium of Federal programs, projects, services, and activities that provide assistance or benefits to the American public. It contains financial and nonfinancial assistance programs administered by departments and establishments of the Federal government. The primary purpose is to assist users in identifying programs that meet specific objectives (for more information refer to: www.cfda.gov) CFDA Title & Number: WIA Youth Activities #17.259 w mmai it you understand and agree with the above statement Monitoring Subrecipient will or may be monitored by officials from the City, State, or Federal entities. Monitoring may include the review of the subrecipient's use of Federal awards through reporting, site visits, regular contact, or other means to provide reasonable assurance that the Subrecipient administers Federal awards in compliance with laws, regulations, and the provisions of contracts or grant agreements and that performance goals are achieved. Initial if you understand and agree with the above Subrecipient's expending $750,000 or more in Federal awards during the fiscal year must have met the audit requirements of OMB Super Circular section 200.501 within 9 months of the end of the subrecipient's audit period (referto: httns://www.federalregister eov/documents/2013/12/26/2013 30465/uniform administrative -requirements -cost -principles -and -audit -requirements for federal awards ). Please provide documentation that demonstrates the most recent audit in compliance with the above mentioned OMB Circular. ❑ See Attached initial if you understand and agree with tl Chief Exeed'tive Officer Sidnature *ot Applicable 5-1q- 20Zo Date 25B-112 AMERICANS WITH DISABILITY ACT (ADA) AND EQUAL OPPORTUNITY (ED) LAW SURVEY Is there a minimum of 2 designated accessibility parking slots? Per Dept. of Rehab Sect. 504 YES NO❑ Are parking slot occupants able to reach the building's entrance for the disabled without having to go behind any other cars, or any other barriers (curb, sidewalks, etc.)? Per Dept. of Rehab. Sect. SO4 YES[�KNO❑ III. Is there a front door labeled with the international wheelchair a ess sign? Per Dept. of Rehab. Sect. 504 YES[Vl NO[—] IV. Is the labeled entrance's threshold not higher than % inch to ally or wheelchair access? Per Dept. of Rehab. Sect. 504 YESP NO❑ V. Is the door -handle to the labeled wheelchair entrance door, a lew handle (not a round doorknob)? Per Dept. of Rehab. Sect. 504 YES 1 NOR VI. If any services are available on second floor, does the building have an elevator? Per Dept. of Rehab. Section 504 YES❑ NO❑ NA[1-' VII. Does the classroom, working area, and break -room have enough room to maneuver a wheelchair and/or crutches? Per Dept. of Rehab. Sect. 504 YESE"'NO❑ Vlll. Does the provider catalog/employee manual, contain the orga tion's Grievance Policy? Per CFR Title 20, 29, 41 YESE NO❑ X. Is the Grievance Procedure and contact person made available in writing to the participant on or before the day of program participation? Per CFR Title 20,29,41 YESEl"NO❑ X. If serving Limited English individuals, is the grievance procedure d procedures available in their language? Per CFR Title 20,29,41 YES9 NO❑ XI. Is there at least one internationally labeled accessible restroom the individuals with disabilities? E Per Dept. of Rehab. Sect. 504 YES[NO❑ XII. Does the toilet stall for individuals with disabilities have bars onperth side of the wall? Per Dept. of Rehab. Sect. 504 YES ff NNO❑ XIII. Is there a telephone reasonably accessible to handicap individu Per Dept. of Rehab. Sect. 504 YES[V NO❑ XIV. Is there a water fountain reasonably accessible to disabled als? Per Dept. of Rehab. Seaind' du. 504 YE NO❑ 25B-113 Xv. Are auxiliary (supplementary) aides available when requested byAfie individual? Per CFR Title 20,29,41 YESET Youth Service Provider Information: V L CV, n MV\ S T-(\e'rr—e Print First La Name r S-- 1 °\- ?-oz .o Service Provider Signature \ ` ^ Date 2'2 - I S_ Business Address Cp (--i5yAn Business Phone Number All information is subject to validation by SAWDB staff upon approval of award. 25B-114 AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS SUBAWARD AGREEMENT, made and entered into this 7th day of July, 2020, by and between the City of Santa Ana, a charter city and municipal corporation auly organized and existing under the Constitution and laws of the State of California ("CITY") and Charitable Ventures of Orange County, dba Project Kinship, a non-profit corporation identified by the assigned Data Universal Numbering System (DUNS) Number 20-8756660 ("SUBRECIPIENT"). RECITALS: A. CITY has been designated a Local Workforce Development Area (LWDA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number (FAIN) AA253421455A6. B. The State of California has created the LWDA to administer the Act programs operated by the State of California pursuant to the Act. C. As a LWDA, CITY is entitled to receive federal funds to establish programs to increase the employment, retention and earnings of Participants, and increase occupational skills attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ("said program"). D. SUBRECIPIENT is experienced in operating workforce development programs for at -risk youth that provide preparation for secondary and post -secondary education, occupational training, and employment skills for entry into the labor market. E. SUBRECIPIENT is willing to operate said program pursuant to the Act and California law. WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows: I. SUBRECIPIENT'S OBLIGATIONS A. SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR §200.331(a)(1)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR §200.331(d) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein. SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter. 25B-115 B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in accordance with the standards and requirements set forth in the Act. C. SUBRECIPIENT agrees to perform the services set forth herein in a professional, timely and diligent manner. D. SUBRECIPIENT shall provide wages and benefits to Participants in accordance with the standards and requirements of the Act, including Section 181 of the Act. E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act, including Section 181 of the Act. F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA", attached hereto as "Exhibit E" and incorporated herein as though fully set forth in 20 CFR 658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. G. As a condition of this award of financial assistance under the Act to SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance. H. SUBRECIPIENT agrees that no participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. I. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: 1. SUBRECIPIENT agrees to maintain such records and submit such reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of SUBRECIPIENT'S services or activities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statements. 25B-116 2. SUBRECIPIENT agrees to forward to the Santa Ana WORK Center Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Opportunity Act Application form and supporting documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of participant; and the Workforce Innovation and Opportunity Act Follow -Up form within 15 days following 30, 60, 90,180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter information on the State of California's CalJobs database system as instructed and requested by the Santa Ana WORK Center Administration. 3. CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activities, performance, books, documents, papers, records of SUBRECIPIENT SUBRECIPIENTs, bookkeepers, accountants, employees and Participants related to this Agreement. Such agencies or representatives shall also schedule on -site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and Participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4. In the event SUBRECIPIENT does not make the above -referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. 5. All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. J. Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning Participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States Government or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs incurred and services rendered hereunder. K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail the amount of money already expended by S�IF hereunder, as this is a cash reimbursement contract. Accounting records must be sup y s c source documentation as invoices, bills, statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2 CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above -stated documents to the WDB Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenth (loth) day of the month following the month in which SUBRECIPIENT'S services are performed. Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues over costs or use such excess revenues as program income for additional training activities authorized under the Act. L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM. M. SUBRECIPIENT shall arrange independently for an audit that includes WIOA funds received from CITY, in accordance with the Act, 2 CFR 200.500. SUBRECIPIENT shall submit one original of each required audit report to CITY within thirty (30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant funds. N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any participant where costs of training are paid for by any other person or entity. O. SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR Part 200 of the U.S. Office of Management and Budget (OMB) and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P. SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit F," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement. Q. SUBRECIPIENT agrees to provide a drug -free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit G" attached hereto and incorporated herein by this reference. 25B-118 R. SUBRECIPIENT, in accordance with the Child Support Compliance Act, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDD). S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A —Office of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations. T. SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment ("Exhibit II"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part 180). U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008. V. SUBRECIPIENT acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center". To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they are taking part in are part of the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity. II. CITY'S OBLIGATIONS A. On May 14, 2020, the CITY was awarded a Department of Labor Workforce Innovation and Opportunity Act youth grant of $828,120.00 for fiscal year 2020-2021. CITY agrees to pay to SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of the Act a sum not to exceed $160,000.00 for SUBRECIPIENT'S performance in accordance with the Budget attached hereto as "Exhibit D" and incorporated herein by reference, during the period of this Agreement. Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided hereinabove. 25B-119 B. Pursuant to 2 CFR §200.331(a)(4), the Indirect Cost Rate for the SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(b) Indirect (F&A) costs. C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase. D. CITY agrees to provide for on -site monitoring reviews of said program operation at least annually. In addition, monthly desk -top reviews of pertinent information will be conducted. E. CITY has the right to de -obligate the funds hereunder, and take such funding back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available funding. III. TERM OF AGREEMENT A. This Agreement shall commence on July 7, 2020, and all duties arising under this Agreement shall have been performed by June 30, 2021. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow-up services for one (1) year after the Term, whether funded or not. B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following: 1. SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award; 2. Unless the CITY authorizes an extension, SUBRECIPIENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award; 3. SUBRECIPIENT must promptly refund any balances of unobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in other projects (See OMB Circular A-129 and 2 CFR §200.345); 4. SUBRECIPIENT must account for any real and personal property acquired with Federal funds or received from the Federal government in accordance with 2 CFR §§200.310-200.316 and 200.329; and, 25B-120 5. The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports. IV. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. V. WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS A. SUBRECIPIENT shall use appropriate funds received from CITY to provide workers' compensation to all those hired by SUBRECIPIENT under this Agreement. B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer. VI. APPLICABLE GUIDELINES A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and applicable regulations, and the U.S. Department of. Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. B. SUBRECIPIENT also assures and certifies that: 1. SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are in education/training activities, or in unsubsidized employment during the 2nd quarter after exit; (b) Percent of Participants who are in education/training, or in unsubsidized employment during the 4' quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2' quarter after exit; (d) Percent of Participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit; (e) Percent of Participants who, during the program, are in education or traii�t lqm� a recognized postsecondary credential or employment and who are achieving measu jj1¢ ill r and, (f) effective in serving employers. SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal, State, and local law. 2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 83-354) and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, handicap or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3. SUBRECIPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement. 4. SUBRECIPIENT shall comply with the requirements that no program under the Act shall involve political activities. 5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the WIB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement. 6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program participant or any application for participation in such program because of race, creed, color, national origin, sex, political affiliation or beliefs. 7. SUBRECIPIENT shall maintain appropriate standards for health and safety in work and training situations. 8. SUBRECIPIENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit I" and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer/program" and that "auxiliary aids and services are available upon request to individuals with disabilities." 10. Based on the population eligible to be served, or likely to be directly affected by the WIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. 11. SUBRECIPIEl�ceptify� t all property, finished or unfinished documents, data, studies and reports prepare O ch nder this Agreement, will be disposed of in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this Agreement, will be limited to use within the activities outlined in this agreement and will remain the property of the United States Government and/or CITY. Upon termination of this Agreement, SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 12. SUBRECIPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of performance of work under this Agreement, within seventy-four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT will transfer all pertinent information, specifications and right, title and interest to the designated agency. 14. INVENTIONS, PATENTS AND COPYRIGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rightsin the invention or discovery, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889). B. Copyright Policy. 1. Unless otherwise provided in the terms of the grant or agreement, when copyright - able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty -free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material. 2. The DOL reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a) The copyright in any work developed �nr� �s t, sub -grant, or contract under a grant or subgrant; (b) Any right of copyright to whrc gran ee, bgrantee or a SUBRECIPIENT purchases ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR Part 97.34. C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement. 15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 1875(h)]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA") regulations (40 CFR Part 35) as any may now exist or be hereafter amended. Under these laws and regulations, the SUBRECIPIENT assures that: (a) No facility to be utilized in the performance of the proposed grant has been listed on the EPA List of Violating Facilities; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (c) It will notify the CITY and the EPA about any known violation of the above laws and regulations. 16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF CONDUCT: a. General Assurance. Every reasonable course of action will betaken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. b. Em llooyment of Former State or CITY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment. c. Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT. d. Conducting Business Involving Close Personal Friends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise seTj� hat favorable treatment is being granted to friends and associates. When it is in the pu�est eMUBRECIPIENT to conduct business with a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or a voting or non -voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retained. e. Avoidance of Conflict of Economic Interest. No executive or employee of SUBRECIPIENT elected official in the area, or voting or non -voting member of a WDB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents. f. Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 7013. VII. HOLD HARMLESS A. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its employees or subcontractors. B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employees or subcontractors. VIII. INSURANCE 1. Commercial General Liability. SUBRECIPIENT agrees to obtain and keep in force during the term of this Agreement a policy of comprehensive commercial general liability insurance insuring the State of California, CITY, and SUBRECIPIENT against any liability for accident, injury or death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in any single accident or occurrence, with $2,000,000 in the aggregate coverage. Said policy of comprehensive general liability insurance shall be endorsed to provide to CITY and to the State of California, Employment Development Department, at least thirty (30) days written notice prior to cancellation; name CITY, its officers, agent �YV d volunteers, and the State of California, its officers, employees, and volunteers as Ad?i § ai Insure8; and state that such coverage is primary to any other coverage or self-insurance of the State of California and CITY (in substantially the form as Exhibit J , Additional Insured Endorsement, attached hereto). Governmental entities may substitute a certificate of self-insurance. 2. Automobile Liability Coverage. SUBRECIPIENT shall also obtain and maintain, during the effective period of this Agreement, broad form automobile liability coverage with at least $1,000,000 limit unless reduced by CITY, which applies to both owned/leased and non -owned automobiles used by SUBRECIPIENT employees or Participants in performance of this Agreement, or, in the event that CITY will not utilize such owned/leased automobiles but intends to require employees, Participants or other agents to utilize their own automobiles in the performance of this Agreement, SUBRECIPIENT shall secure and maintain on file from all such employees, Participants, or agents as self -certification of automobile insurance coverage. Governmental entities may substitute a certificate of self-insurance. 3. Workers' Compensation. If SUBRECIPIENT is an "employer", as set forth in California Labor Code Section 3300 et seq., or utilizes Participants as "employees," as set forth in California Labor Code Section 3350 et seq., SUBRECIPIENT shall obtain and keep in force during the term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by Participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of cancellation or modification. SUBRECIPIENT shall carry medical and accident insurance for those Participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to California Labor Code Section 3350, et seq. 4. Equipment Coverage. SUBRECIPIENT shall purchase a policy or policies of insurance covering loss or damage to any and all Equipment provided to or purchased by SUBRECIPIENT in accordance with this Agreement. Said insurance shall be in the amount of the full replacement value thereof, providing protection against the classification of fire, extended coverage, vandalism, malicious mischief, theft, and special extended perils. Governmental entities may substitute a certificate of self-insurance. 5. Youth Protection. To maintain a safe environment, funded youth providers that serve youth under the age of 18 will need to provide a Youth Protection Policy and proof of Sexual Abuse & Molestation insurance coverage of at least $2,000,000. Youth providers will be held responsible for conducting a background clearance (live -scan) for staff that have direct interaction with youth Participants that are under the age of 18. 6. Proof of Insurance. Certificates and endorsements must be submitted and approved by CITY prior to any work under this Agreement. SUBRECIPIENT understands that CITY will make no payments under this Agreement until the required certificates and endorsements have been approved by CITY. IX. CORPORATESTATUS All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be report2 e�a tto CITY. X. ASSIGNABILITY None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for SUBRECIPIENTs (2 CFR §200.317). No subcontract or assignment shall terminate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement. XI. LAWS GOVERNING THIS AGREEMENT In its performance under this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: 1. The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CFR 200 and 20 CFR. Parts 651 and 654 2. All applicable State statutes, regulations, policies, procedures and directives; 3. All applicable CITY policies, procedures and directives; 4. All applicable local ordinances and requirements, including use permits and licensing; 5. Court orders applicable to its operation; and, 6. The terms and conditions of this Agreement. If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement, if necessary. XII. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUBRECIPIENT. 25B-127 XIII. FRAUD SUBRECIPIENT shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this Agreement. XIV. CONTINGENCY OF FUNDS SUBRECIPIENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY. If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incurred hereunder. XV. TERMINATION A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any participant. B. In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance. XVI. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and/or the State of California in accordance with the Act and all corresponding regulations and OMB circulars. Pending final disposition of the appeal, SUBRECIPI"gall is'ri accordance with CITY's decision unless the dispute involves a change order. �` �J+ XVII. BREACH -SANCTIONS If, through any cause, SUBRECIPIENT violates any of the terms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in accordance the notice provision in Paragraph XVIII herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: CITY: City of Santa Ana Manager, WDB Administrative Office P.O. Box 1988 (M-76) Santa Ana, CA 92702 CLERK: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 SUBRECIPIENT: Charitable Ventures of Orange County, dba Project Kinship 2215 N. Broadway Suite #2, Santa Ana, CA 92706 Phone: (714) 941-8009 Fax: (714) 941-8015 XIX. MERGER This Agreement, together with the attachments hereto, expresses the total understanding of the parties. There are no oral understands- tk ��eties or terms and conditions other than as stated herein. 77 XX. VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. XXI. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. {Signatures on following page} 25B-130 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above -written. ATTEST: Daisy Gomez Clerk of the Council APPROVED AS TO FORM: Sonia R. Carvalho City Attorney 0 City Attorney RECOMMENDED FOR APPROVAL: Steven A. Mendoza Executive Director Community Development Agency "CITY" By: Kristine Ridge City Manager "SUBRECIPIENT" / BY: ` IIJJ�� I l Name: Ted Kim Title: Chief Operating Officer Tax ID #: 20-8756660 25B-131 Paee 17 of 17 Workforce Innovation & Opportunity Act Charitable Ventures of Orange County, dba Project Kinship 2020-2021 R p .uF Workforce Innovation and Opportunities Act(WIOA) _r,w^ Santa Ana Workforce Development Board: Youth Service Provider 1. Experience/Qualifications (1 page max) A. Briefly describe your organization. Project Kinship is a non-profit organization founded in 2014 and fiscally sponsored by Charitable Ventures of Orange County (CVOC). Project Kinship serves as a convener of community resources and advocate for the health, mental health, and wellbeing of the re-entry population. It promotes hope, encourages healthy decisions that lower recidivism, and offers rehabilitation services that promote healing. These goals are accomplished by providing access to supportive services; offering prevention, intervention, and treatment programming; and advocating for system solutions to flip the school -to -prison into the prison -to -career pipeline. B. List the facility address. Please Include major cross streets. It is located at 2215 N. Broadway #2 in Santa Ana (Cross Streets: Main and 17th Street). C.Indicate hours of operation for facility. Hours of operation are Monday through Friday 8:30-5:30PM. D. Briefly indicate what makes your facility youth friendly and suitable for the program. Project Kinship incorporates trauma -informed care into all programs to address the unique needs of those who have experienced violence in the home, neighborhoods, or correctional settings. This includes creating a trauma -informed office environment, intake rooms, and convening spaces to engage participants. Project Kinship also specializes in restorative justice programming to engage those at -risk for, involved in, or former members of gangs, and the formerly incarcerated. This leads to a neutral, safe place for all participants. E. Provide brief information on the following elements: 1. Average annual operating budget and sources of revenue The agency's annual operating budget is approximately $2 Million, including school district contracts, government grants, and foundation funding. Project Kinship is the lead Agency for the county's Proposition 47 re-entry services program and a new Special Populations provider for Orange County WIOA adult services; both will supplement the proposed services. 2. Brief description of staff There are 33 staff (6 administrative and 27 direct service/management) positions. 3. Past experience with WIOA programs or other youth programs Project Kinship has been a workforce development and educational services provider for three years through the WAGEES program and has had Restorative Practice Invention contracts with the Santa Ana Unified School District (six school sites) since 2014. It added Garden Grove Unified School District (one site) in 2017 and Brea Unified School District (three sites) in 2018. 4. What kind of impact has your organization made on the youth community? Project Kinship programs have specialized in serving youth participants since 2014, serving thousands of elementary school -aged to transitional -aged youth. Impacts include: increased educational success for in -school youth; re -enrollment for out -of -school youth; and preparation, obtainment, and retention of workforce development placements for all youth. pq,s' 2'C p�rLOD G.C'� un. mr,a„trey Workforce Innovation and Opportunities Act(WIOA) Santa Ana Workforce Development Board: Youth Service Provider Plan (ISP) and Individual Career Plan (ICP) goals. For example, Project Kinship works closely with OCDE's charter and alternative education school sites, such as ACCESS, College and Career Academy Charter School, and Learning for Life Charter School to re -enroll out -of -school youth. The agency also uses its Restorative Practice Interventionists (RPIs) that are assigned within the SAUSD school sites to support the drop -out prevention process for in -school youth. Project Kinship works closely with the Social Services Agency and Juvenile Courts to support participants would are currently or previously experienced out -of -home placements, family reunification cases, or other juvenile court interventions. This includes accompanying participants to court appointments, collaborating with assigned case workers, and providing workshops or trainings regarding parenting, relationship building, anger management, etc. The majority of Project Kinship's participants will be classified as homeless according to the McKinney Vento Act definition that states children and youth who "have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings; are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; are living in emergency or transitional shelters; are living in motels, hotels, trailer parks, or camping grounds due to the lack of alternative adequate accommodations; are sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason". SAUSD Family Liaison, who are assigned to work with McKinney Vento students also serve .asa great source of referral as Project Kinship prioritizes program spending toward Work Experience Wages, Supportive Services, and Incentives to increase participants' likelihood of success. In addition, staff carefully plan and research resources to meet participants' needs prior to initiating a warm hand-off linkage. This extra effort and the assessment of a participant's reason and readiness for referral creates a strong interagency relationship with the warm hand- off recipient agency. This process ensures that both agencies clearly understand each other's eligibility requirements, target population, and intake process to ensure a quick and smooth transition for participants. It also leads to reciprocal referrals to Project Kinship programs. Although all these referral sources are valuable, the greatest source of referrals is"word of mouth" from current participants and program alum. See the Participant Vignettes included in Section 18 for examples of how influential word-of-mouth referrals are at recruiting youth. F. Include a Letter(s) of Support from organizations that have agreed to refer youth to your program as Attachment C. See the Letter of Support from Taller San Jose and the College and Career Preparatory Academy Charter School who agree to refer youth to the proposed program in Attachment C. G. Describe your recruitment plan that will fulfill the requirement of enrolling 100% of youth by the 2nd quarter of the program (December 31, 2020). Project Kinship will recruit two In -School Youth and eight Out -of -School Youth in both Quarter 1 and Quarter 2 in order to fulfill 100% enrollment by December 31, 2020. 25B-134 Workforce Innovation and Opportunities Act(WIOA) "n 'ar.cmmry Santa Ana Workforce Development Board: Youth Service Provider 2. Proposed Program (1 page max) A. Provide an overview of the program"s main objectives. The proposed program will serve as a natural continuation of Project Kinship's workforce development and education programs, including Restorative Practices; job training and vocational support services; and case management services offered to transitional -aged youth with histories of gang and/or juvenile court involvement. The main objectives of -the Workforce Development Program are:1) career planning, work readiness skill building, training, and certifications; 2) job development, intensive case management, and peer mentoring; 31 education enrollment and retention; 4) civic opportunities and leadership development; and 5) incentives, training stipends, sliding scale wage programs, and other supportive services. Each of the aforementioned services will ensure in -school and out -of -school transitional -aged youth (16-24 years old) who live in Santa Ana have the opportunity to pursue their educational and career goals. Twenty participants will be served annually by activities in all 14 WIOA Elements. The proposed program will utilize two key staff to provide the outlined services. They are a (1.0 FTE) Case Manager and a (.25 FTE) Job Developer. Although the proposed program will have its own assigned personnel and intended outcomes, the team will be integrated with all other Project Kinship workforce development and education programs to leverage knowledge, expertise, resources, relationships, and innovative problem -solving. The proposed staff will be supported by a multidisciplinary team that includes: a Workforce Program Manager, Director of Operations, Bookkeeper, Operations Coordinator, and Controller, all of which will provide their services as in -kind to this grant budget. The Workforce Program Manager will provide direct supervision for the Case Manager and Job Developer and oversee budget expenditures, ordering, and asset tracking for support services. The Director of Operations will oversee all ordering, invoicing, and contract development. The Bookkeeper will produce all monthly invoices and the Operations Coordinator will conduct all procurement and purchasing for the program. The Controller will oversee all fiscal policies and processes; invoicing and accounting activities; and lead any financial audit activities. Project Kinship is an award -winning agency in the areas of gang intervention, re-entry services, restorative practices, and trauma -informed care, which is a strength -based approach that emphasizes physical, psychological, and emotional safety that creates an environment where participants rebuild a sense of control and empowerment. During recruitment and hiring of staff, Project Kinship prioritizes candidates who are highly qualified, culturally competent, and bilingual is preferred. Beyond sharing the same language, it is important that Project Kinship prioritizes staff competent in the unique culture needs of individuals who have been involved in gangs; have histories with generational incarceration, homelessness, teen parenting, and other risk factors; and have experienced mental health issues such as post -traumatic stress, depression, co-occurring substance abuse/mental health disorders, anger management, and suicidal orhomicidal ideation; abuse; and victimization. Project Kinship values "lived experience" when recruiting newstaff, meaning those who have been impacted by these riskfactors, as well asthosewho are passionate about working with the target population. Each of these values, principles, and standards of care will be incorporated into the proposed Workforce Development Program. 25B-135 PLZO aOT nu 'ae co,rtrt4 Workforce Innovation and Opportunities Act(WIOA) Santa Ana Workforce Development Board: Youth Service Provider 3. Population {2 pages max) A. Describe the total number of youth that will be served by this grant. The program will serve four In -school and 16 Out -of -School Youth {20 participants total). B. Describe the age range of the youth that will be served. In -school Youth will be 16-21 years old and Out -of -School Youth will be 16-24 Years old. C. Describe any minimum requirements that youth need to have in order to be enrolled into your program (aside from the WIOA Youth eligibility requirements). Project Kinship will utilize the WIOA Youth eligibility requirements. The only additional Project Kinship requirement is that participants cannot have a history of any sexual offenses. D. Special consideration for organizations that can serve the following youth populations: Project Kinship serves high -risk, hard -to -reach populations with histories of gang - involvement, substance abuse, homelessness, juvenile court involvement, and/or school failure, with the goal of preventing, intervening, and addressing the barriers that lead to these destructive cycles. Through the proposed program, Project Kinship will serve a minimum of 80% of Out -of -School youth; a minimum of 10% of foster/emancipated youth; at least 10% homeless youth; and more than 50% of the youth participants will be on probation or parole. The Santa Ana Police Department reports 3,194 documented gang members in the city, a third of which are in the 18-28-year-old age range, many of which will walk through Project Kinship's program doors. This target population has often experienced the devastating impacts of trauma, violence, family disruption, and high recidivism rates. Such challenges tend to create multiple barriers to workplace and educational success. These challenges also further propel cycles of intergenerational gang membership, incarceration, violence, and abuse. As a result, Project Kinship staff are recruited and trained to specialize in meeting these unique needs. E. Specify how the targeted youth populations (out -of -school, youth with disabilities, foster/emancipated, probation, homeless) will be recruited. Project Kinship staff have years of experience working with the targeted population and high levels of expertise in building relationships with partner agencies to support the needs of participants. This includes works closely with referral agencies such as: District Attorney's Office; Public Defender's Office; local police departments; Juvenile Court; Probation Department; Sheriffs Department; Orange County Department of Education {OCDE); local school districts; and multiple community- and faith -based organizations serving the targeted youth. These existing relationships and prior successes will be leveraged to support the outreach to and enrollment of participants throughout the City of Santa Ana. Project Kinship also works with Health Care Agency Crisis Evaluation and Guidance Unit {CEGU) Clinicians assigned within Juvenile Hall and probation officers assigned to the Probation Department's Great Escape Resource Center to identify transitional -aged youth that would be eligible for program enrollment. In addition to receiving referrals, the above partnerships facilitate warm hand-off linkages for part icipants.as they work toward their Individual Service 25B-136 pROIEC'j Workforce Innovation and Opportunities Act(WIOA) un nx COUnA Santa Ana Workforce Development Board: Youth Service Provider 4. Assessment (1 page max) A. Youth Service Providers are required to use the Test for Adult Basic Education (TABS) assessment tool, but may use other assessment tools upon approval. The proposed program will utilize the TABE tool with all participants to assess basic skills prior to enrollment (Pre) and monitor measurable gains each Quarter during enrollment(Post). B. Describe how your program will conduct assessments for youth participants, elaborate on the type of assessment tools or surveys that will be used. In addition to the TABS, all participants will complete a Work Readiness Survey pre - enrollment and post -discharge, as well as a "My Next Move" career exploration online assessment within two weeks of enrollment. The results of both of these assessments will be used to identify skills, interests, and level of work readiness to inform the development of the Individual Career Plan (ICP). All participants will complete the Insight tool, which is a criminogenic needs assessment to determine the level of risk for recidivism and identify needs and barriers that may affect program performance. This tool is completed within 30-days post - enrollment to inform the Individual Service Plan (ISP) goals and case management needs. C. Describe knowledge of the barriers that youth encounter. One of he unique needs of the target youth population is trauma -informed services and service delivery. Research published by the American Sociological Association shows a strong correlation between trauma exposure, posttraumatic stress disorder (PTSD), and a history of incarceration and school failure. If left unaddressed, trauma can evolve into maladaptive behaviors due to the traumatized brain being on constant high alert, particularly in the lower regions, where survival instincts originate. These can include violence, depression, self -harm, high -risk sexual behavior, substance abuse, and many other safety and mental health related concerns such as difficulty problem -solving, goal setting, and performing in school or at work. Other major barriers for the target youth include being former foster youth, current or past gang involvement, homelessness, and struggles with substance abuse. They also struggle with limited transportation, income, family support, life skills, or professional skills; felony or criminal records and visible tattoos; and few positive role models, mentors, or relationships. D. Specify how your organization will address the barriers that youth encounter. To address these barriers, Project Kinship incorporates trauma -informed care into all programming. Services arebased on relational bonds, trust, and mutualrespect. ProjectKinship specializes in strategies that engage hard to reach, underserved communities including: Restorative Practices; intensive case management; and peer navigation. Staff meet participants "where they are at" (mentally, emotionally, intellectually, and physically) including providing: evening and weekend meetings; phone and in -person interactions; and appointments offered in locations and attimes convenient to the participant. Project Kinship also offers a computer lab with scheduled and drop -in hours; volunteer tutors; onsite certification trainings; orientations for facilitators to prepare them for unique learning needs of youth; volunteers to help with expungements and charge reduction cases; prosocial activities; peer mentoring; mental health and substance- abuse counseling; and a gang neutral space for all activities. 25B-137 PRO) rc x Workforce Innovation and Opportunities Act(WIOA) nn or,nmxrr Santa Ana Workforce Development Board: Youth Service Provider 5. Paid & Unpaid Work Experience (3 pages max) A. Describe in detail the paid and unpaid work experience opportunities that will be offered to the youth such as: The proposed program will include Summer Employment, Internships, Job Shadowing, and On -the -Job Training opportunities. For Paid Employment, Project Kinship will research and build partnerships with felony -friendly employers and service providers. This includes educating employers on the benefits of hiring and the unique needs of youth who have experienced high levels of trauma. Project Kinship will collaborate with the fiscal sponsor Charitable Ventures of Orange County and sponsored projects to provide hands-on paid work experience (WEX) and job shadowing for participants in the areas of customer service, front office assistance, receptionist, health education and community engagement. Participants will also have the opportunity to be placed at Project Kinship to receive WEX in a trauma -informed setting and gain the necessary skills in areas of customer service, public speaking, administrative assistance, and general office training, front desk assistance, and receptionist. Also, participants will be eligible to receive WEX in the manufacturing and production of textiles, silk- screening, inventory, and conducting inventory and pricing of services and goods. Each participant will receive a stipend for attendance in WEX and training, refer to stipend policy. Throughout this process, the participant is being paid full wages and gaining valuable employment skills. The second form of paid employment is training stipends. These stipends will be issued by Project Kinship at the completion of a certificated training program, such as Silk Screening (60 hours) and Window Tinting (40 hours). Unpaid Work will include Internships, Job -Shadowing, and On -the -Job training opportunities. These placements may be with a potential employer or at the Project Kinship Office. Training areas include: office support, office maintenance, and customer service. Each paid and unpaid work experience opportunity will be recruited for by the Job Developer based on participants' results from the Work Readiness Survey, Insight Tool, and My Next Move career exploration online assessment, all of which identify skills, interests, and level of work readiness. Recruitment will also be informed by participants' Individual Career Plan (ICP) goals related to education, training, and job placements. ICP action items may include job searches, career exploration, and identifying felony -friendly worksites. The Insight Tool is an evidence -based criminogenic needs assessment that identifies barriers that may affect program performance such as learning disabilities, difficulties socializing or functioning in a professional work environment, mental health Issues, etc. This assessment will inform individual needs, strengths, and barriers regarding education, training, and employment. The results and personal interactions with participants will help ensure a good fit placement and identify any Supportive Services or case management needs that would support placement retention. The Individual Service Plan (ISP) and ICPs will include action steps, realistic goals, and major milestones to measure progress while the participant is actively engaged in the Workforce Development Program. The plans will be dynamic and reviewed on a periodic basis to assess for evolving needs of the participant. All changes will be documented in the participant's file, including the addition of new goals as initial goals are met. 25B-138 rarst>/x.Cry• Workforce Innovation and Opportunities Act{WIOA) nn P1C6VM+v Santa Ana Workforce Development Board: Youth Service Provider B. Special consideration will be given to organizations that can prepare youth for targeted in - demand industries as identified in the Orange County Regional Plan: Project Kinship offers an onsite training course and certification in Customer Service and Sales that serves as preparation for entry level positions in the hospitality/Entertainment industry, _Past participants have been successfully placed at restaurants in Downtown Disney, Howard Johnson hotels, Angels Stadium, Starbucks, and In-N-Out Burgers. The proposed program will also partner with Taller San Jose to provide access to vocational training programs in the Manufacturing, Inforrnation Technology, and Healthcare industries. See the Letter of Support included in Section C. C. Special Consideration for agencies offering job training/preparation in the industries of: The proposed program will work closely with Taller San Jose, Santa Ana College, and Orange Coast College to prepare participants to enter the Engineering industry, starting in the construction, electrical, and welding fields. Each of these institutions specialize in entry level training and foundational knowledge that will prepare participants for promotion and ongoing learning. Project Kinship will also prepare participants to enter the Arts Industry through its onsite Silk Screening Certificate program, which exposes youth to drawing and digital media production. The agency also partners with the Give a Beat music program, which introduces participants to music production and digital recording. D. Special Consideration for organizations that offer work experience related to certificated programs offered at the postsecondary institutions. The proposed program will offer certificated programs that are independent of postsecondary institutions and in preparation for postsecondary certificated programs. There are four certification programs that will be offered through Project Kinship that do not require postsecondary enrollment. They are the Customer Service and Sales Certificate issued by the National Retail Federation; Forklift Certification issued through Al Forklift; Guard Card issued by OC Firearms; and the Silk Screening Certification issued through ASPA. Youth are also prepared to enroll in the Hope Builders construction program through Taller San Jose. For postsecondary certificate programs, participants are introduced to the Electrical and Welding certificate programs offered at Orange Coast College. E. List employers that will assist in the paid and unpaid work experience opportunities. During the first 30 days following an award announcement, the Job Developer will begin to comply a list of and develop Memorandums of Understanding with employers that will assist in the paid and unpaid work experience opportunities. Since 2014, Project Kinship has led the charge in raising awareness and understanding about trauma, preventing mental illness from progressing, reducing risk factors, increasing protective factors, and preventing negative outcomes related to untreated mental illness, such as recidivism, school dropout, and unemployment. This includes researching felony -friendly employers; working with law enforcement, schools, and community partners to address 25B-139 p.78xv)r.C'jr q m Workforce Innovation and Opportunities Act(WIOA) -a Santa Ana Workforce Development Board: Youth Service Provider educational and behavioral needs for individual participants; and educating employers on training methods and viable problem -solving strategies to increase workplace success. F. Include Letters of Commitment from employers as Attachment D. There are not any current Letters of Commitments from employers to include in Attachment D. These letters will be secured following an award announcement. G. Include a copy of the Work Experience policy as Attachment E. See the Work Experience Policy for the proposed program in Attachment E. 25B-140 ptac�y r:c7t. Workforce Innovation and Opportunities Act(WIOA) Santa Ana Workforce Development Board: Youth Service Provider 6. Alternative Secondary School Services (3 pages max) A. Describe in detail the alternative secondary school services or dropout recovery services that will be made available for youth. The proposed program will refer out -of -school youth to a variety of different secondary school programs to complete their high school diploma. These include OCDE's Alternative Education Division (ACCESS), which has school sites throughout the county; the College and Career Academy Charter School, which has multiple satellite sites including adding a potential site atthe Project Kinship Office; the Learning for Life Charter School; and the Rancho Santiago Community College District's Continuing Education Program that serves participants who are aged -out of the other high school aged options. The school will serve youth up to 24 years old. Project Kinship has a contract with SAUSD to provide Restorative Practice Intervention services within six of the highest need school sites. Through this contract, Project Kinship assigns Restorative Practice Interventionists (RPis) at each site to support dropout prevention with youth at -risk for school suspension or expulsion. The RPls also serve as liaisons with the school administration for dropout recovery with participants who have stopped attending school and are ready to re -enroll. B. D scribe in detail the activities that will lead youth to attainment of secondary school diploma or equivalent. The proposed program will utilize a variety of activities to lead youth to attain their secondary school diploma or equivalent. The first is conducting evidence -based assessments and providing focused tutoring services. Prior to enrollment, participants will take a 20-minute TABE Placement Test to indicate what level of the TABE Test they will need (i.e. Easy, Medium, Difficult). Then they will take the Pre -Assessment TABE Test at that level. This test will take between 45 minutes to one hour to complete. Youth who score 8.9 and below will be considered "basic skills deficient", will be enrolled in the program, and will receive focused tutoring to improve the literacy and numeracy areas where they struggled most. Practice TABE tests will be conducted throughout enrollment and official Post -Assessments will be taken at least Quarterly. Tutoring will also include: individual and group -based homework assistance; access to a computer lab to complete assignments and conduct research; and peer support that encourages engagement and inspires participants that personal success is obtainable. All participants will meet with the Case Manager to complete the Insight tool, which is an evidence -based criminogenic needs assessment to determine the level of risk for recidivism. It is a paper and pencil tool that also identifies needs and barriers that may affect program performance such as learning disabilities, difficulties socializing or functioning in a professional work environment, mental health issues, etc. This assessment will be conducted within 30 days post -enrollment and used to inform ISP goals based on individual needs, strengths, and barriers regarding education and employment. It is also used to identifycase management needs. The ISP and Tutoring Plan will both include action steps, realistic goals, and major milestones to measure progress while the participant is actively participating in the Workforce Development Program. The plans will be dynamic and reviewed on a periodic 25B-141 ptravlr:c�, nit Workforce Innovation and Opportunities Act(WIOA) Santa Ana Workforce Development Board: Youth Service Provider basis to assess for evolving needs of the participant. All changes will be documented in the participant's file, including the addition of new goals as initial goals are met. These plans are individualized and informed by evidence -based assessments, which allows interventions to be highly focused and effective at producing measurable gains. Areas of strengths and barriers will be shared with stakeholders, such as teachers, counselors, tutors, employers, and peer mentors to create a wrap -around support network for the participant, all of which will increase their potential for obtaining their high school diploma or equivalent. C. Special consideration for agencies that offer dropout prevention or dropout recovery services. Since 2014, Project Kinship has been working closely with SAUSD to provide contracted Restorative Practice Intervention services. Project Kinship has staff current assigned to six of the highest need schools in the district, which includes Valley High School, Century High School, and REACH Academy Continuation School. Through this contract, RPIs are able to build relationships with school administration and students to support dropout prevention with those at -risk for school suspension or expulsion. These interventions include: one-on-one counseling; family mediation; aiding with transcript reviews; serving on School Climate Committees and Restorative Practice Taskforces; providing Supportive Services; facilitating six different curriculums ranging from a trauma -informed Arts and Healing course to Gang and Substance Use Invention; and serving as liaisons with the school administration for dropout recovery for participants ready to re -enroll. Research published bythe American Sociological Association shows a strong correlation between trauma exposure, posttraumatic stress disorder (PTSD), and history of incarceration and school failure'. If left unaddressed, trauma can evolve into maladaptive behaviors due to the traumatized brain being on constant high alert, particularly in the lower regions, where survival instincts originate. These can include violence, depression, self -harm, high -risk sexual behavior, substance abuse, and many other safety and mental health related concerns. Lower brain over -activity can inhibit a victim's ability to perform high cognitive functions. For example, those who are stressed may have difficulty problem -solving, goal setting, and performing in school or at work. Many who have been exposed to violence never receive help in recovering from the trauma caused by their life experiences. They often find it difficult to regain a sense of safety or heal their social and emotional wounds. Trauma and victimization during childhood can also undermine the developmental process related to learning, social emotional health, and behavior towards others. Trauma -exposed youth who become involved in high -risk behaviors for the purpose of self-protection can lead to long lasting, adverse consequences such as limited education, low skill levels, and employment challenges, all of which initiate a cycle of recidivism. By providing trauma -informed services, it supports the recovery process, especially for those who have difficulty verbalizing or processing their experienced trauma.. The Relationship.between Trauma, Arrest, and Incarceration History among Black Americans Findings from the National Survey of American Life. Lena J. Jaggi, Briana Mezuk, Daphne C. Watkins, James S, Jackson . 2016. 25B-142 ptzc�l�cx Workforce Innovation and Opportunities Act(WIOA) Santa Ana Workforce Development Board: Youth Service Provider In 2012, the Attorney General's Task Force on Children's Exposed to Violence reported that about two out of three children have been exposed to some type of violence. This rate is even higher within the target population, many of which have experienced multiple forms of victimization, referred to as poly -victimization. Those who have been poly -victimized show an increased risk for aggressive and destructive behavior, when compared to their counterparts who have not been poly -victimized, even when co trolling for age, gender, and ethnicity. The loss of a parent or child to incarceration strains family dynamics and challenges the maintenance of healthy family systems. Interrupted or unstable income and a high number of minimum wage-earning adults leads to multiple families with children living in overcrowded homes, apartments, garages, and shelters. Youth often spend more time in the streets where gang membership is encouraged for acceptance and protection. These unhealthy relationships can ultimately result in experiencing violence, incarceration, and a continuing cycle of community unrest. Within the correctional system, survival depends on using skills learned on the streets, including manipulation, intimidation, and victimization. Offenders return to the community with more sophisticated traumas and fewer coping skills to navigate the complex systems necessary for re-entry. For all of the above reasons, having staff who specialize in trauma -informed care, restorative practices, and are culturally competent in the obstacles faced by participants will allow service to be custom -designed to meet their unique needs, All of which will lead to dropout prevention, dropout recovery, and successful educational options. 25B-143 [--notalJ sl:-j Workforce Innovation and Opportunities Act (WIOA) nn v;avwrvry - Santa Ana Workforce Development Board: Youth Service Provider 7. Preparation for Postsecondary Education and Training (3 pages max) A. Special consideration for organizations that offer preparation for postsecondary education and training in in -demand industries. The purpose of the proposed program is to prepare participants for employment; increase employment rates of the formerly incarcerated; decrease their recidivism rates; increase their rate of attaining a high school diploma and industry -recognized credentials; and increase their rate of entering post -secondary education and training. To achieve these objectives, the Case Manager and Job Developer will offer certification courses that can be used in any job placement; individual and group training sessions to guide participants in resume building, submitting job applications, researching career paths; practicing interviewing skills, Driver's License test questions, and ESL conversation skills. Each of these work readiness skills will supplement postsecondary education as participants prepare for in -demand industries. The proposed program will also partner with the following local colleges to provide participants with adequate preparation for enrollment in postsecondary education programs: • Santa Ana College to provide FAFSA workshops, campus tours, enrollment assistance, and an academic counseling course for first generation college students • Orange Coast College to provide tours of their technology department, home to their electrical, welding, framing, construction, CNC machinery,.and woodworking programs • Santiago Canyon College to provide site tours of their agriculture department • Fullerton College to provide FAFSA workshops, campus tours, and enrollment assistance 8. Special consideration for organizations that collaborate or partner with postsecondary institutions to enroll youth in career pathways that lead to an in -demand occupation. The proposed program will partner with Taller San Jose's Hope Builders Program so that participants are able to prepare for and enroll in their paid construction program, which leads to various careers in the Engineering industry. Through this partnership, Project Kinship provides the case management, supportive services, and mentoring to participants to prepare them for success once enrolled in the Hope Builders Program. See the Letter of Support from Taller San Jose included in SectionC. Staff will also work closely with Orange Coast College to enroll participants in their electrical, welding, framing, construction, CNC machinery, and woodworking programs which lead to careers in Engineering and Manufacturing industries. C. How will your program make available and/or develop a career pathway for youth that can prepare them to obtain a career or occupation that provides livable wages? Please elaborate on the specific pathway(s). The Job Developer will work with participants on completing the My Next Move career exploration online assessment as part of their ICP. This assessment will gauge their career readiness, potential career pathways that match their skills and interests, as well as expose participants to careers in similar fields and the minimum qualifications for each. The Job Developer will also guide youth in research about the skills and education needed for entry level positions and advanced positions along the career pathway ladder." 25B-144 G. pmac�m i.c:Jf` Workforce Innovation and Opportunities Act (W IOA) Santa Ana Workforce Development Board: Youth Service Provider D. Describe how the program will prepare youth for postsecondary education and training. The proposed program will utilize workshops (see Section 10 and 18 for more details on types of workshops offered at Project Kinship); onsite tutoring; online research through the computer lab; work with school counselors on transcript reviews; and collaborate with family and guardians to engagement them in the enrollment process to support participants. E. How will your organization expose youth to the various postsecondary educational institutions (colleges, universities, vocational training schools, apprenticeships, etc.). To increase participants exposure to postsecondary educational institutions, the Workforce Development Program will offer campus site tours, reach out to department chairs or counselors to provide presentations on the vocational programs available, coordinate workplace fieldtrips with potential employers, and assist youth in conducting online research of different career pathways and educational programs to support skill building in that industry. F. Describe the certificates youth will be able to earn within I year after exit. In addition to earning a high school diploma, participants will be able to earn the following industry recognized certificates within one year after exit: • Customer Service and Sales Certificate issued bythe National Retail Federation. Training is conducted by Project Kinship trainers. Certificate is earned by online certification. • Guard Card issued through OC Firearms. Participants must complete a background check and online training to complete the process. • Forklift Certificate issued by Al Forklift. There is a Memorandum of Understanding in place between Project Kinship and Al Forklift for participants to partake in this training. • Silk Screening Certificate issued byASPAthrough an online certification process. Sixty hours of instruction and hands-on practice are conducted onsite at Project Kinship. Include data and research that supports the industries or pathways listed above. The following is industry data research for the pathways listed above: • Welding Wages & Employment Trends: Median wages (2017), employment (2016), and industry (2016) data collected from Welders, Cutters, Solderers, and Brazers indicate median wages are $19.35 hourly or $40,240 annual; with 405,000 employees and an average projected growth (2016-2026) of 5% to 9%, equating to 45,800 projected job openings (2016-2026) within the manufacturing and construction industries. • Customer Service Wages & Employment Trends: Median wages (2017) are $15.81 hourly or $32,890 annual; with 2,785,000 employees (2016),and an average projected growth (2016- 2026) of 5% to 9%, equating to 373,500 projected job openings (2016-2026) within the Finance and Insurance, as well as Administrative and Support Services industries. • Electrician Wages & Employment Trends: Median wages (2017) are $26.01 hourly or $54110 annual; with 667,000 employees (2016) and an average projected growth (2016- 2026) of 5% to 9%, equating to 82,000 projected job openings (2016-2026) within the Construction industry. H. Include Letters of Intent from training agencies as Attachment F. See the Letters of Intent from trftgjn4g located in Attachment F. Workforce Innovation and Opportunities Act (WIOA) pn, "ns COVN1Y Santa Ana Workforce Development Board: Youth Service Provider 8. Tutoring (1 page max) I. Describe in detail the tutoring resources that will be provided to youth through your program or in partnership with local resources. The proposed program will utilize the Test for Adult Basic Education (TABS) with all participants to assess their literacy and numeracy skills pre and post enrollment. Youth who score 8.9 or below will be considered "basic skills deficient" and eligible for enrollment. All participants will have a Tutoring Plan informed by their performance on the Pre - Assessment TABE taken priorto enrollment. Throughout the program, participants will receive focused tutoring to improve the literacy and numeracy skills. Areas where they exhibited the greatest deficiency will serve as the highest priority for tutoring activities. Volunteers from the University of California, Irvine come to the Project Kinship Office three times a week to provide tutoring with participants. During tutoring times, volunteers support participants with: one-on-one homework assistance; focused practice in TABE test areas of difficulty; computer lab tutorials; completing online documents such as job applications, resumes, and career -focused research; group collaboration with peers on homework or projects; and low -risk social activities to practice conversation and comprehension for English as a Second Language Learners, Project Kinship provides a designated space and time for tutoring and homework assistance for participants, something often not available to them at home. The program also offers drop in tutoring hours for those who are currently working, in school, parenting, or have other time commitment restraints. These flexible options, as well as the opportunity to take practice TARE test throughout the Quarter, allow participants to build their test taking confidence and basic literacy and numeracy skills. Each intervention will led to measurable gains when participants complete the official Post -Assessment (TABE retest) each Quarter. 25B-146 „n ns cugrr� Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 9. Mentoring (1 page max) J. Specify how your organization will provide mentoring to youth. Project Kinship specializes in building strong mentoring relationships with participants by utilizing professional mentors, as well as Peer Navigators with "lived experience”. Each participant benefits from one-on-one interactions with staff, case team meetings with multiple staff, peer -to -peer groups, and social events such as handball and softball tournaments that build social -emotional skills and positive friendships. Project Kinship also hosts multiple volunteers who work with participants in different capacities including tutoring, legal aid, and facilitating skill building and workplace readiness workshops. K. Specify what types of support your agency will offer youth facing: family dysfunction, mental health Issues, homelessness, low self-esteem, gang issues, parenting issues, etc. Project Kinship hosts weekly Restorative Circles to build a sense of community. These circles create a safe space to allow participants, staff, and other stake holders (i.e. family members, administration). These trauma -informed circles allow participants to assess environmental, family, and peer -related challenges that can be addressed and supported by the group. Workforce Development participants are encouraged to participate in the Restorative Circles and even serve as mentors to those who are newer to Project Kinship services. In addition to Restorative Circles, volunteers from the University of California, Irvine and the Law Center work with participants on expungement and reduction cases. Women's Transitional Living Center volunteers provide self-esteem workshops. Project Kinship has three staff certified to lead Parents on a Mission parenting classes for participants and their families. Workforce Development staff serve as court advocates by attending court appointments. Staff also accompany participants to OMV appointments; Social Services, Probation, and Parole case meetings; and provide system navigation for housing, school enrollment, and disability benefits. L. Will your organization offer mental health services or referrals to mental health agencies? Project Kinship does offer onsite mental health services, with a Clinician who has been providing counseling services for Workforce Development Program youth for the past three years. Participants from the proposed program in need of mild to moderate mental health support will be referred to the onsite Clinician. Any participants with chronic and severe mental health needs will be referred to a partner organization that is best suited to meet these needs. M. Describe how your organization will provide or refer youth to comprehensive guidance and/or counseling for drug and alcohol. Project Kinship has an onsite Certified Alcohol and Drug Counselor (CADC) who is able to provide substance use assessments, develop relapse prevention plans, facilitate drug and alcohol counseling, lead Alcohol Anonymous and Narcotics Anonymous groups, and conduct substance abuse prevention courses. Project Kinship Peer Navigators with "lived experience' in recovery also serve as mentors to participants with histories of substance use. Those with mild to moderate substance abuse needs will be referred to the onsite CADC. Those with chronic to severe or detox needs will be linked to residential treatment and/or detox facilities such as Stanton Detox, The Rock Center in the City of Anaheim, or Woodgien in the City of Fullerton. 25B-147 yptavlrvx. l Workforce Innovation and Opportunities Act (W IOA) Un -S'F COVN'1'1 Santa Ana Workforce Development Board: Youth Service Provider 10. Workshops (2 pages max) N. Provide information about the following workshops and how or when the workshops will be provided to youth in the program: Workshops will be presented in 1 .to 2-hour segments and made available to all program participants. The Case Manager will create an ISP with each participant and identify workshops from the monthly calendar of events that will enhance their individual skills and support their progression toward stated performance goals. The following are workshops that will be offered by Project Kinship for program participants: 1. Financial LiteracylBudget Management: Project Kinship will offer a series of workshops on personal financial management skills, including topics such as budgeting, banking, savings, credit, loans, identity theft, and vehicle purchase. 2. Entrepreneur Skills Training: This workshop will focus on the key elements of a business plan, including value proposition and innovation, market identification, competitive strategy, and financial value creation. Participants will gain insight on how to create their own business plan and how to prepare a pitch to potential investors. 3. Labor Market Information: In this interactive workshop, facilitators will demonstrate several online tools that will give participants up-to-date labor market information and data. These tools offer valuable insight into wage, industry, and hiring trends. Participants will also learn internet navigation and content consumption skills. 4. Family Planning: Participants will participate in varies workshops covering topics such as healthy relationships, setting boundaries, reproductive planning, Sexual Transmitted Infections prevention, birth control options, and parenting skills. 5. Worker's Rights/Labor Laws: Participants will learn about current labor law, worker's rights, the appropriate agencies to file complaints or grievances with, as well as worker's civil and constitutional rights. 6. Analytical Skills at the Workplace: Participants will learn basic analytical skills for the workplace such as problem -solving and communicating by focusing on the most critical information, involving the right people, and code -switching based on the audience. 7. Health Resources: Participants will learn of local resources that promote a healthier life style. Participants will also be able to enroll in Medi-Cal and the SNAP food program onsite at Project Kinship, as well as learn how to obtain low-cost health care coverage. 25B-148 pr�vix.c;'Y• Workforce Innovation and Opportunities Act (WIOA) UnT -'b CUVN1Y _^ Santa Ana Workforce Development Board: Youth Service Provider 8. Professional Communication Skills: Participants will learn to recognize unconscious communication habits and build skills that will help them succeed in every situation, from the breakroom to the boardroom. Participants will learn to identify, understand, and work with people's diverse communication styles. 9. Navigating the Workplace: Participants will gain insights on the employer's outlook that not only help them maintain employment, but also prepare them for promotion. This workshop will review workplace expectations, generational differences at work, and dealing with conflict in the workplace. 25B-149 pR4DDt..,C��"'g « A Workforce Innovation and Opportunities Act {W IOA) Santa Ana Workforce Development Board: Youth Service Provider 11. Civic Engagement or Leadership Development (2 pages max) A. Can your organization offer a civic engagement opportunity orleadership development opportunity for WIOA youth, if so, please describe? Through the proposed program, Workforce Development Program participants will have multiple opportunities to build their civic engagement and leadership skills. The first is attendance at the California Workforce Association (CWA) Conference. Program staff and participants will both participate in the annual conference as part of this grant. In addition to the CWA Conference, Project Kinship has hosted an Annual Public Safety and Re-entry Conference for private and public service providers since 2014. Participants include: leaders from SAUSD; Orange County (OC) Sheriffs Department; OC Probation Department; OC Health Care Agency; and the City of Santa Ana. During the conference, participants gain knowledge about best practices and how to help prevent the re-entry population from slipping through the gaps in the systems. The conference also offers a forum for identifying opportunities for partnership and alignment between entities that serve the formally incarcerated throughout the county and Southern California Region. Workshop themes include how to incorporate restorative justice -focused and trauma -informed practices into programming, as well as coordinating service delivery for hard to reach participants. Workforce Development Program participants will be invited to participate in the Annual Conference as. attendees, panelists, and support workers to build their civic engagement and leadership skills. In addition to the annual conference, Project Kinship offers multiple trainings during the year on Gang Intervention, Health and Wellness, Trauma -Informed Care, and Restorative Justice. Through these trainings, participants with 'lived experience" are trained on how to advocate for system change and share their testimonies to educate others on trauma and transformation. Finally, Project Kinship convenes the Capacity Building Network of Re-entry Provider Coalition, which engages the Orange County Chief of Probation, Presiding Juvenile Justice Judge, Chiefs of Police of several cities, and community leaders in strategic planning to address issues of community violence and challenges to re-entry. Participants are often invited to speak during site visits or meetings, which builds their public speaking and leadership skills. Project Kinship also hosts weekly Restorative Circles to support those who are in conflict, to build rapport with participants, and to build a sense of community. These circles create a safe space to allow participants, staff, and other stake holders to connect and establish a sense of kinship that results in accountability, healing, and transformation. It is a culturally sensitive approach that identifies core factors that lead to negative choices. Exploring these factors through a trauma -informed lens, it helps to assess environmental, family, and negative peer -related challenges that can be addressed by participants and supported by the group. Workforce Development Program participants are encouraged to participate in the Restorative Circles and even serve as mentors to those who are newer to Project Kinship services. Finally, Project Kinship partners with the University of California, Irvine (UCI) Law School and the University of Southern California (USC) School of Social Work to have staff and participants present to students enrolled in the District Attorney, Public Defender, and Social Work education programs. Through these partnerships, UCI students volunteer at the Project Kinship Office to provide legal clinics with participants to work toward record expungement and 25B-150 Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider charge reduction. These volunteers also serve as mentors to participants and engage them in policy campaigns aimed atjustice reform regarding legal loop holes. Each of these interactions build leadership skills, civic engagement, andprofessional networks for participants. B. Indicate the number of youth that will participate In the civic engagement or leadership development opportunity. Three participants will attend the California Workforce Association Annual Conference. All twenty participants will have the opportunity to participate in policy advocacy campaigns and presentations. Other leadership opportunities include attending the Annual Re-entry Conference hosted by Project Kinship, serving as program ambassadors to recruit and mentor new enrollees, and participating in leadership development workshops offered by Project Kinship and its community partners. 25B-151 Workforce Innovation and Opportunities Act (WIOA) on t.e.cmM'rp Santa Ana Workforce Development Board: Youth Service Provider 12. Supportive Services (1 page max) O. Will your organization provide supportive services to youth such as gas cards, bus pass, childcare assistance, etc.? If so, please describe. All program participants will be eligible to receive Supportive Services throughout their participation in the proposed program, including during follow-up. All Supportive services funding issued to participants will be directly connected to their individual ISP and ICP goals. Funding related to ISP goals may include: driver's education fees, college textbooks, gas cards, and bus passes. Supportive Service funding to meet ICP goals may include: professional clothing, uniforms, and trade tools (i.e. work boots for construction) necessary for employment success. All support will be linked to program outcome achievement and filed alongside supporting documentation in the participant's case file. Project Kinship believes is working with the "whole client", meaning unless root needs and causes are addressed, then reaching a target goal may not be sustainable outcome. To work with youth who have experienced trauma in their lives, it takes a specialized form of supportive services to break the cycle of recidivism. Project Kinship focuses its efforts on building strong support groups, providing pathways to education and employment, increasing work readiness, and removing the barriers to long-term success. The proposed program will allow participants to drive their ISP and ICP goals, with the guidance of Workforce Development Program staff. Project Kinship has three levels of intervention, which include universal, individual, and intensive. At the universal level, community and outreach services provide social and emotional support to individuals through education, case management, resource delivery, navigation, and community outreach. These services strengthen the support network within the community. At the individual level, all Project Kinship programs have components for identifying social and emotional risk factors experienced by participants and families that necessitate additional supports for success. These exchanges may include workshops focused on conflict resolution, trust building, accountability, relationship repair, and other social -emotional skill building to increase employability and workplace success. Finally, at the intensive level, Project Kinship uses a multidisciplinary team, range of services, and more intensive treatment approach. The Workforce Development Program will utilize all three of the above levels of intensive case management The Workforce Development Program will also provide wrap -around supportive services to remove barriers to participants' success, such as legal clinics, support and recovery groups, and opportunities to perform volunteer work to meet community service hours. Participants at all stages of program participation, including follow-up, are eligible to participate in and benefit from all of the aforementioned supportive services. P. Include the Supportive Service Policy as Attachment G. See the Supportive Service Policy for the proposed program in Attachment G. 25B-152 A Workforce Innovation and Opportunities Act (W IOA) -• W»' Santa Ana Workforce Development Board: Youth Service Provider 13. Incentives (1 page max) A. Will your organization provide incentives to youth for accomplishing program benchmarks or personal goals? If so, pleasedescribe. The proposed program will be utilizing incentives to acknowledge participants as they reach specific program benchmarks. These benchmarks include: 1) obtaining employment 2) retaining employment 3) enrolling in education 4) retaining education (i.e. enrolling in second semester; passing semester grades) 5) earning an industry recognized certification 6) obtaining a Driver's License 7) completing the 6-week Work Readiness curriculum 8) being discharged from Probation or Parole The purpose of the incentives is to encourage youth to participate in activities throughout program duration, including the 12-month post -exit follow -up period. Although benchmarks 6-8 are no directly related to employment and education, without achieving these benchmarks, participants will often struggle to obtain and retain employment and education or to sustain long-term progress in either area. They are also often a sign of readiness to change and a demonstration of the participant's level of commitment to their individual success. A large percentage of participants do not have a Driver's License or stable mailing address attime of enrollment. By supporting participants in achieving these fundamental benchmarks, it is an esteem boast as they work toward applying for jobs, enrolling in school, planning transportation to and from both, and feeling confident in their personal stability and professionalism to compete alongside their same age peers who may not have the same struggles to contend with. All incentives will be in the form of a $50 VISA gift card. Participants are eligible for and encouraged to earn multiple incentives. On average, participants will earn $250 in incentives throughout their participation. All incentives will be tied to training and education, work readiness skills, and/or occupational skills attainment goal as identified in their ISP and/or ICP. All incentives will be documented in the participant's case file and accompanied by supporting documentation of the achievement. B. Include the Incentive Policy as Attachment H. See the Incentive Policy for the proposed program in Attachment H. 25B-153 paresli;cy, Workforce Innovation and Opportunities Act (WIOA) ,.' Santa Ana Workforce Development Board: Youth Service Provider 14. Follow -Up Services (3 pages max) A. Elaborate on the types of services that will be provided to youth during each quarter during the 12-month follow-up period. Follow-up services will include all of the same services available to participants during enrollment with one exception, exited youth will not be eligible to receive paid wages or stipends. Exited youth will still be able to benefit from work readiness workshops; support services; incentives; job shadowing, internships, and training; intensive case management; and leadership opportunities throughout the 1st, 2nd, 3rd, and 4th Quarters after exit. • See Section 18-Additional Documents for a sample of the Workforce Activities Calendar for examples of Workforce Readiness Workshops. • Supportive Services include: transportation support (i.e. bus passes, gas cards); uniforms; work tools; professional clothing; and driver's educationfees. • Incentives can be earned at 8 specific program benchmarks like: obtaining employment; retaining employment; enrolling in education; retaining education; earning a credential; obtaining a Driver's License; completing a 6-week Work Readiness series; and being discharged from Probation or Parole . More details are found in Section 13. • Job Shadowing, Internships, and Training are opportunities for participants to continue to build their work readiness skills and employability. • Intensive Case Management will be conducted through weekly interactions with participants through the follow-up period, including in person appointments, phone contact, home visits, worksite visits, and year-round workshops. • Participants are encouraged to participate in Civic and Leadership Opportunities Including: conferences, participating in advocacy campaigns, and peer mentoring. B. Describe how your organization will provide case management, job retention services, mentoring, and ensure the participants attains their goals. The proposed program will utilize two key staff positions to ensure participants attain their goals throughout the program, especially during the follow-up period. The Case Manager will provide the intensive case management for all participants, including the monitoring of their ISP, conducting the TABE Assessments, supporting enrollment, and facilitating re - enrollment in education. Project Kinship follows a Socio-Ecological understanding of individuals within a community within society as a whole. It is understood that as needs are met, others arise, which makes ongoing follow-up essential to maintaining success. The Case Manager will collaborate on cases, advocate for, and continuously support the physical, mental, emotional, and social needs of participants throughout the program, including follow-up. Intensive case management services will help participants to understand the resources available and how to access them. The agency has a "no wrong door" approach, which allows participants to engage with staff through different programs within the agency and be seamlessly navigated into programs that fit their needs. Staff uses a multidisciplinary approach to increase the participant's support network and to foster positive relationships with advocates in the community. All participants are engaged in one-on-one sessions to develop their ISP and ICP. To ensure success, participants and staff set and review goals on an ongoing 25B-154 1 Y Workforce Innovation and Opportunities Act (WIOA) _ Santa Ana Workforce Development Board: Youth Service Provider basis. In addition, staff link and transition participants to needed services that are beyond Project Kinship's expertise or capacity to provide. In these cases, staff assist the participant in navigating through different systems such as: Probation, Parole, and the court system; severe and chronic mental health or psychotropic medication needs; medical needs; educational services and enrollment; housing placements; and employment placements. Staff work side by side with the participant to ensure needs are met. The Job Developer will provide all workforce development services for participants, including: updating ICPs with participants; conducting the Post -Exit Work Readiness Survey and readmitting the My Next Move career exploration assessment when necessary; facilitating work readiness workshops; coordinating with certification trainers; developing job shadowing and internship opportunities; and conducting work site visits. Both positions will request supportive services funds and issue incentives for benchmarks tied to participants' ISP and ICP goals. The Job Developer will work with service providers to provide training and insight on how to work with participants using a trauma -informed approach. Project Kinship has emerged as a beacon of hope for high -risk, gang- and justice -involved participants and their families. Over the years, agency staff have built partnerships with service providers and employers who are felony friendly and appropriate for youth with histories of justice system involvement. These partnerships lead to "warm handoffs" and transitional support to link participants with housing, leg I aid, and paid vocational skills training. Some of these referral agencies include: Taller San Jose Hope Builders Program for paid vocational training ■ Al Forklift and OC Firearms for specialized employment certification services • Orange County Public Defender's Office and LICI Law Center for legal aid services ■ OCDE-ACCESS; College and Career Preparatory Academy Charter School; Learning for Life Charter School; and Centennial Education Center for educational ,services Homeboy Industries in Los Angeles for tattoo rernovalservices Interactions will take place in person (in the office and/or in the field); by phone; or during case meetings/appointments on behalf of the participant to monitor progress toward ISP goals and ICP benchmarks. Throughout these interactions, staff and participants build a professional relationship, problem -solve, goal set/monitor, build self-sufficiency, and incorporate personalized support to obtain and retain their levels ofattainment. C. Describe how your organization will ensure that youth meet the Performance Indicators during the follow-up period. To maintain the relationship built between staff and participant during program enrollment, the Case Manager and/or Job Developer will increase the frequency of interaction with participants during the follow-up period. This increased interaction will be in the form of:. 1) Worksite visits; Work Readiness Assessment Tool completed by employers; and Employee Satisfaction Survey completed by participants to monitor the success of unsubsidized employment placements. 2) Advocacy campaigns and relationship building with potential employers that lead to job shadowing, internships, and training opportunities for participants. 25B-155 rR0)L4QT Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 3) Offering onsite workforce development workshops and certificate programs for participants to increase their employability and work readiness skills. 4) Offering onsite tutoring that leads to measurable skill gains and education retention. 5) Providing incentives and supportive service funds to ensure youth success. 6) Providing leadership opportunities byincluding participants in conferences, policy campaigns, and peer mentoring relationships with newenrollees. Each of the above interactions will help exited participants remain engagement in services and connected to Project Kinship staff, volunteers, and new participants. D. Describe if your organization will provide youth with incentives or supportive services during follow-up to assist with youth retention. The proposed program will utilize both incentives and supportive services during the follow-up period to help participant continue to obtain and retain their levels of achievement. Participants will be eligible to earn any of the eight incentives listed in Section 13. All incentives will be tied to training and education, work readiness skills, and/or occupational skills attainment goal as identified in their ISP and/or ICP. They will be issued in $50 VISA gift cards. All incentives and supporting documentation will be included in the participant's casefile. Participants will also be eligible to receive supportive service funding during their follow-up period. These would include: bus passes, gas cards, and participant specific needs such as uniforms, tools, textbooks, driver's education classes, clothing, etc. On average, participants will receive $160 in supportive services during the follow-up period, as compared to an average of $350 per youth during program enrollment. E. How often will the youth be engaged or receive service during the follow-up period. Participants tend to require more frequent contact when they are in the follow-up period. For this reason, the Case Manager and/or Job Developer will increase the frequency of engagement with participants from twice a month during program enrollment to once a week during the follow-up period. This frequency of interaction helps participants feel connected and valued, all of which supports their personal success and confidence in serving as a mentor to others that are just beginning their individual journeys. 25B-156 Workforce Innovation and Opportunities Act (WIOA) nn lnr.coon„ aan Santa Ana Workforce Development Board: Youth Service Provider 15. WIOA Performance Indicators (3 pages max) A. Include a flow chart or visual aid or brief explanation of how your organization will meet the following WIOA Performance Indicators: The proposed program will follow the performance indicators percentages specified in the Request for Proposal in each of the following area. 1. Percent of participants who are in education ortraining or unsubsidized employment during the 2nd quarter after exit. Of the 20 participants that will be enrolled in the program, 66% will be in education or training or unsubsidized employment during the 2" Quarter after exit. This equates to a minimum of 14 participants. 2. Percent of participants who are in education ortraining or unsubsidized employment during the 4th quarter after exit. Of the 14 participants meeting Performance Indicator #1, 64%will remain in education or training or unsubsidized employment during the 4th Quarter after exit. This would equate to a minimum of 9 participants meeting Performance Indicator #2. 3. Document the median earnings of participants in unsubsidized employment during the 2nd quarter after exit. The proposed program will utilize the current California Minimum Wage of $12 per hour as the baseline for Performance Indicator #3. During the 2rd Quarter after exit, 50% of the participants who are in unsubsidized employment will be earning above minimum wage. 4. Percent of participants who obtain recognized postsecondary credentialorsecondary diploma during participation or within 1 year after exit. During participation and within one year after exit, 54% of participants will obtain a recognized postsecondary credential or secondary diploma. With a total of 20 participants enrolled in the program, 54% would equate to a minimum of 11 participants. In addition to a high school diploma, participants will be able to earn a Customer Service and Sales Certificate; Guard Card; Forklift Certificate; or Silk Screening Certificate to meet Performance Indicator #4 5. Percent of participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment AND who are achieving measurable skills gains. Of the participants who are in education or training during the program, 85% will achieve measurable skills gains. Skills gainswiil be measured utilizing theTABE assessment. All participants will complete the TABS assessment prior to enrollment and must score at or below the 8.9level. This will be considered the baseline or Pre -Assessment score. During the program, participants will retake the TARE for a Post -Assessment score. Performance Indicator #5 will show that 85%, or a minimum of 17 participants, will have a minimum of one -functioning -level improvement with comparing Pre.: and Post-AssessmentTABE scores. 25B-157 prc�la;c`,ry, Workforce Innovation and Opportunities Act WIOA Santa Ana Workforce Development Board: Youth Service Provider 6. Effectiveness in serving employers. The proposed program will utilize the Work Readiness Assessment Tool as a means of obtaining employer feedback on participant's effectiveness in the workplace. This assessment tool will be completed within the first two weeks of placement. For Performance Indicator #6, a minimum of 50% of employers will indicate that they are satisfied with the participant's performance as demonstrated in the Work Readiness Assessment Tool results. A copy of the tool can be found in Attachment J - Pertinent Work Experience Documents for review. 25B-158 M-L Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 16. Prior Outcomes (1 page max) A. If your organization was previously awarded a WIOA contract through the Santa Ana Workforce Development Board, OC Workforce Development Board or Anaheim Workforce Development Board, please disclose your organization's past performance outcomes for the past 1.2 years,from each WDB if applicable: Project Kinship has not been previously awarded a WIOA contract through the Santa Ana Workforce Development Board, OC Workforce Development Board, or Anaheim Workforce Development Board, therefore this section is not applicable to this proposal. 25B-159 prc»�!;cry. Workforce Innovation and Opportunities Act (WIOA) nn .c•r.covn'ry Santa Ana Workforce Development Board: Youth Service Provider 17. Fiscal Competency (1 page max) A. Describe the process used to capture and report fiscal data. Project Kinship is fiscally sponsored by Charitable Ventures of Orange County (CVOC). All expenditures are entered into Quick Books and reconciled by individual program budgets and approved line items. The CVOC Controller ensures accounting controls and internal monitoring processes comply with federally stipulated principles (GAAP). The Director of Operations ensures invoices are appropriately charged and fiscal reports are submitted within deadline. B. Attach a copy of the organization'sprocurement policies and procedures as Attachment I. See attached copy of the agency's Procurement and Purchasing Policy in Attachment I. C. What systems ensure fiscal accountability, appropriate expenditures, and planned costs. The Operations Coordinator is charged with procurement and purchasing. He conducts a three -bid research process prior to preparing a purchase order. Purchase orders are approved by the Workforce Program Manager, Director of Operations, and Controller prior to a purchase to ensure expenditures are aligned with the budget and participants' ISP or ICP goals. D. Describe invoicing process and list qualifications of staff assigned to task. The Workforce Program Manager, Operation Coordinator, Bookkeeper, Director of Operations, and Controller serve as a checks and balance system to ensure expenditures are allowable, aligned with the budget, and fiscally responsible. The Bookkeeper, who has over ten years of accounting experience, uses Quick Books to prepare the monthly invoices. The Controller, who is a CPA, works with the Director of Operations, who has over 15 years of contract monitoring experience, to ensure invoices are prepared to avoid any disallowed costs. E. Describe how your organization's financial stability is not dependent on WIOA funds. As the fiscal agent, CVOC monitors cash flow, accounts receivable, accounts payable, and payroll projections. Project Kinship has both reimbursement -based grants and full award - based grants. CVOC ensures that Project Kinship remains in healthy fiscal standing to cover for any delayed reimbursements. CVOC passes their independent audit without findings each year. F. Identify the percentage of budget that will go directly to youth versus the percentage of overhead and administrative costs. The proposed budget will include 10%for administrative costs {Indirect Rate); 45%for Personnel and Benefits (both the Case Manager and Job Developer provide direct service); 3% for Operational Expenses (office supplies, staff training, staff conferences, mileage); and 42% for wages, supportive services (enrolled and follow-up), incentives, and youth conferences. G. Submit most recent 2 years of audited financial statements as Attachment T & U with the Audited Financial Statement Form signed (Attachment S). See attached copy of the agency's last two ,years of financial audits and IRS Form 990. H. Please include 1 budget form and 1 budget narrative for PY2020-2021. See attached copy of the proposed budget and budget narrative for PY 2020-2021. 25B-160 M'11LWorkforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 18. Additional Attachments (no maximum) See additional documents, such astraining calendars and testimonials that support the proposed program in Attachment. 25B-161 YSPN MEMBER PERFORMANCE PLAN 2020-2021 Charitable Ventures dba Project Kinship WIOA YOUTH POPULATION Youth Population Ages # of Youth to be Served In -School 16-18 4 Out-of-School(75%minimum) 16-24 16 TOTAL NUMBER OF YOUTH TO BE SERVED 20 PROJECTED ENROLLMENTS & EXPENDITURES (NOTE:100%OF YOUTH MUST BE ENROLLED BY 2No QUARTER-DECEMBER 31, 2020) Quarter # of Enrollments Estimated Expenditures per Quarter per quarter 1't 10 $40,000.00 2nd (100% Enrollment Required) 10 $40,000.00 3rd 0 $40,000.00 4d' 0 $40,000.00 TOTAL 20 $160,000.00 14 WIOA ELEMENTS PERFORMANCE MEASURES mark a "x" next to the elements provided in your (Projected Benchmarks subject to change program Baseline=BL ) 1. Tutoring, study skills training, dropout prevention 1. %of Participants who are in education/training, strategies or in unsubsidized employment during the 2nd quarter after exit 2. Alternative secondary school services or dropout recovery Benchmark: 66% 3. Paid & unpaid work experience that have 2. % of Participants who are in education/training, academic and occupational components, which may or in unsubsidized employment during the 41h include: summer employment, pre -apprenticeship, quarter after exit internships & job -shadowing, or On -the -Job training Benchmark: 64% (20% of funds must be used for this element) 4. Occupational skills training —priority for 3. The median earnings of Participants in recognized credentials aligned with sectors in- unsubsidized employment during the 2"d quarter demand after exit Benchmark. BL* *Pending further State and Federal guidance. 5. Education offered concurrently with workforce 4. % of participants who, during the program, are preparation activities in education or training that leads to a recognized postsecondary credential or employment AND 6. Leadership development -community service & peer centered activities who are achieving measurable skill gains Benchmark: BL* 7. Supportive Services 8. Adult mentoring *Pending further State and Federal guidance. 9. Follow-up services for not less than 12 months S. % of Participants who obtain a recognized after exit (required) postsecondary credential or secondary diploma during participation OR within 1 year after exit 10. Comprehensive guidance & counseling drug & alcohol, etc. Benchmark:54% 11. Financial literacy 6. Effectiveness in serving employers Benchmark: BL* 12. Entrepreneurial skills training 13. Labor marker information -career awareness and exploration *Pending further State and Federal guidance. 14. Activities to help youth prepare for and transition to postsecondary education '• Ak STIPEND POLICY Santa Ana Workforce Innovation Opportunity Act PURPOSE: The Santa Ana Workforce Innovation Opportunity Act (SAWIOA) program allows for stipend payments when a participant's ISP indicates that they would benefit from an education or training program as part of their SAWIOA related activities. A stipend is defined as a regular small payment made to a SAWIOA participant during his/her enrollment to encourage and motivate them to reach specific goals and obtain positive goals and obtain positive outcomes. We, Project Kinship, will be offering out SAWIOA enrolled participants with program attendance stipends. The program attendance stipends will be issued to our enrolled participants for the successful completion of predetermined employment training, employment obtainment, and employment retention. This policy will give direction as to how the SAWIOA funding for stipends will be used. *According to the IRS publications: stipends are considered miscellaneous compensation and are taxable. I9.181014111J.1 All SAWIOA enrolled participants are eligible for stipends when it will assist the participant in reaching their training and employment goals. Stipends will be provided to help our participants to engage in approved SAWIOA activities and services. The maximum amount that our participants will receive as stipends will be $2,500.00 All stipends provided by our Case Managers will be procured using our stipend request form and as a check request. This form should be completed as a request according to the participant's need(s). The type of stipend service must be selected on the form and the reason for the need must be included. Stipends may only be paid for activities which begin and are completed after enrollment and prior to closure. ELIGIBILITY The following criteria must be used in establishing a stipend recipient: 1. Participant must be fully enrolled in the SAWIOA program. All referral and enrollment documents must be completed and entered into the CalJobs system prior to any stipends being issued. 1 25B-163 EXHIBIT C 2. Participant must be actively engaged in program activities agreed upon. 3. Meet or appropriately communicate with the case manager at least two times a month. 4. The participant is not an employee of the employer site. 5. The training, even though it includes the actual operation of the facilities of the employer, is essentially a training experience similar to a vocational school. 6. The participant is primarily the beneficiary of the experience. 7. Regular employees are not displaced, and the experience Is closely supervised/observed. 8. The "employer" that hosts the experience derives no immediate or significant advantage 9. The participant is not necessarily entitled to a job at the conclusion of the experience; and, 10. There is a mutual understanding between the participant and the host agency that the participant is not entitled to wages for this time because the activity is essentially a training experience. 11. Participates must have unexpired right to work documents and meet the requirements as outlined in the Youth Program Eligibility and Application Policy. 12. The case manager will assess the participant and place them in a worksite that best fits their experience and interests based on their developmental needs. 25B-164 'i na 'ae courvrL _ F4 � 1111 Guidelines Training Duration Stipend Details? Placement in Hands-on 12 weeks $475/131weekly Participant will receive a $475 job shadowing stipend check for attending (Can be completed via hands-on training Monday Zoom, Google or other through Friday. For unexcused video platforms) absence(s) from training, the participant will be deducted $47.50 per day. Project Kinship 1 week $125/Once Participant will receive a $125 Orientation stipend for completing one - (Can be completed via week orientation Zoom, Google or other video platforms) Attendance of Long- 10 weeks $475/Biweekly Participant will receive a $475 Term Vocational stipend check for attending Training program -approved vocational (10 weeks or more at 29 training Monday through hours per week or Friday. For unexcused more) absence(s) from training, the (Can be completed via participant will be deducted Zoom, Google or other $47.50 per day. video platforms) Attendance of Short- 10 weeks $250/Biweekly Participant will receive a $250 Term Vocational stipend check for attending Training program -approved vocational (10 weeks or less, 29 training Monday and hours per week or less) Wednesday or Tuesday and (Can be completed via Thursday. For unexcused Zoom, Google other absence(s) from training, the video platformss)) participant will be deducted $62.50 per day. 25B-165 Ak General Information: Zoom, Google or other video platforms will be utilized to provide on the job training and WEX when conditions don't allow for face to face interactions i.e. COVIDI9, government or local restrictions prohibit in person services. W-2: Available for all youths that participated in job training by January 31 for the hours completed the year before. Youths are responsible to update PROJECT KINSHIP staff on addresses so that their W-2 gets mailed out to the correct address. Worker's Compensation: Youth are covered under PROJECT KINSHIP's insurance. If they are ever injured or hurt at their training site they must call the insurance company at (800) 565-5694, New York Marine Insurance and go or be taken to the local urgent care or emergency room. Timecards and Sign -in Sheets: Training providers will have a binder on -site where youth will sign in and out. In order for the timesheets to be valid, the must have the training supervisor initial every day. Youth will complete timesheets on a daily basis. At the end of every pay -period, youth must sign and turn in sign -in sheets and signed timesheets to the Program Coordinator. If the youth is unable to collect sign -in sheets, PROJECT KINSHIP staff may retrieve the sign -in sheets from the worksite. Stipend Information: Youth will receive a biweekly stipend that adheres with Charitable Venture of Orange County (CVOC)/Project Kinship payroll dates. Training Hours: Training hours are between 9-40 hours a week based on the availability of fund and participants needs, Duration and Length of Training Activity: Based on the availability of fund and participants needs, Youth training can be a minimum of 8 weeks and must not exceed 12 weeks unless approved by Program Coordinator. Allowable Expenditures: 25B-166 �xa®IF'cZ7 pR1 1CCOODUNNTTYy Training funds may be used to pay the participant's a stipend and related benefits for training experience in the public, private, for -profit or non-profit sectors when the participant's objective assessment and individual service strategy indicate that training experience is appropriate. Training site approval Procedures: Training site approval procedures ensure that the training site fits the youth's developmental needs, is a safe environment for them to train in, and provides valuable experience. PROJECT KINSHIP staff will visit the training site, and fill out a training site safety report depending on the youth's age. They should also present the training site supervisor with the training agreement and contract to outline the training/ learning objectives for youth. 1. The training site location must be safe, appropriate to the youth's age, ADA compliant and EEO compliant. 2. The on -site supervisor must agree to abide by the rules indicated in the training site training agreement 3. The on -site supervisor must outline training objectives that coincide with the youth's development and capabilities on the Training Plan, PROJECT KINSHIP staff will evaluate the proposed Training Plan and suggest appropriate learning objectives when necessary. On -site supervisor must agree to.any edits suggested by PROJECT KINSHIP Staff. 4. Approved: Once the training site complies by the three conditions stated above the worksite will be approved for stipend training. 5. Not Approved: If the training site or the on -site supervisor do not comply to the following: safety, ADA and EEO compliance, training site agreement and appropriate objectives; the training site will not be approved for training. Agency Training Site Agreement Procedures: Once Staff deems the training site safe the staff will meet with the supervisor to explain the different parts of the training site agreement and complete the documents before the youth's first day of training. Training site training agreement includes: a) Letter from executive director introducing the objective of our Youth Employment Program funded by WIOA b) Training site training agreement c) WIOA youth responsibilities d) Training plan and training site schedule. Training site Review: 25B-167 AL Training site review will occur three times during training. The training site will be monitored for compliance and safety standards. The purpose will be to ensure that youth are receiving quality training in a safe and comfortable environment. PROJECT KINSHIP staff will visit the training site before training begins to meet with the youth's supervisor. Staff will do a minimum of one visit halfway through training and a final visit a week before training ends. If corrective action is required after 15t visit the training site supervisor will be informed by PROJECT KINSHIP staff of any inconsistencies in the training sites operations. A follow-up visit will be made within three to five working days after the findings have been identified to review corrective action taken by worksite. Staff Roles and Responsibilities: A. Complete Training site safety report to best of knowledge and ensure that training site is ADA and EEO compliant. B. Complete Agency Training Site Agreement with worksite supervisor. See Agency Training Site Agreement Procedures C. Complete all parts of Training Site Approval Procedures to ensure that the training site is the best fit for youth. D. Complete a minimum of three training site reviews as outlined in Training site review. E. Provide age -appropriate training sites. F. Meet with training site supervisors to evaluate youth's training and distribute evaluations G. Meet with youth to evaluate the training site and make a plan for developing job skills when necessary H. Assist with job placement at the conclusion of the training. I. Educate youth on health and safety and make a safety plan in case of injury. Youth Roles and Responsibilities: A. Be willing to commit to learning and working hard B. Be willing to follow training hours, instructions, policies, and rules C. Keep accurate timesheets and submit a timesheet to the PROJECT KINSHIP Youth Employment Program office at the end of each pay period. D. Immediately report any training -related incidents to both the training site supervisor and the PROJECT KINSHIP staff E. Communicate any inappropriate behavior of training -related issues to PROJECT KINSHIP staff F. The youth agrees to call the training site supervisor a minimum of two hours before his/her training begins if unable to attend training. G. The youth is required to stay in his/her assigned placement for a period of 2-3 months. After a period of three months, if the youth chooses to continue at the training site 25B-168 �.azOJECry� 'ti¢ wccourv'ry he/she may do so with the approval of the training site supervisor and PROJECT KINSHIP staff. If participation is extended additional duties and opportunities to acquire new skills should be included, in order, to further enrich the youth's experience at the worksite. H. Abide by the responsibilities outlined in the training site agreement. Training site Supervisor Roles and Responsibilities: A. Be willing to train and mentor the WIOA youth B. Be willing to complete monthly evaluations of youth performance. C. Be willing to provide to PROJECT KINSHIP staff and to the youth a Training Description indicating youth training objectives and responsibilities at the training site. D. Give youth appropriate safety training for the training site E. Give youth timely breaks when appropriate as outlined in the training site training agreement. F. Abide by the training hours and responsibilities outlined by the training agreement. If any changes are made first they must be approved by PROJECT KINSHIP staff and stay within the hours outlined above in the "general information" section (page 1). G. Be ADA compliant Adhere to the Equal Opportunity Grievance Procedures Observe California State and Federal Child Labor Laws 25B-169 EXHIBIT C Purpose: yaroTr�,c�� p� :pL COUP IYEWA Work Experience Policy Workforce Innovation Opportunity Act Program 2020 — 2021 To establish guidelines for the WIOA youth's paid work experience placements while enrolled in PROJECT KINSHIP's Youth Employment Program funded through the Workforce Innovation and Opportunity Act (WIOA). Eligibility & Customer Profile: WEX youth participating in work experience must have unexpired right to work documents and qualify for the youth employment program by meeting the requirements as outlined in the Youth Program Eligibility and Application Policy. Youth will make a plan with the case manager in order to assess the developmental needs and place youth in a worksite that best fits the youth's experience and interests. General Information: Lunch and Breaks: WEX youth must take a % hour unpaid break after no more than 5 hours of work. They are also entitled to a paid 10- minute rest period every 4 hours. W-2: To be available for all youths that participated in WEX by January 31 for the hours completed the year before. Youths are responsible to update PROJECT KINSHIP staff on addresses so that their W-2 gets mailed out to the correct address. Worker's Compensation: WEX Youth are all covered under PROJECT KINSHIP's insurance. If they are ever to become injured or hurt on the job they will call the insurance company and go to the provider covered by the insurance. 1 25B-1 70 EXHIBIT C RA Work Hours: On average youth will work between 9-29 hours a week. Below are the maximum hours the youth may complete. These numbers are more conservative than California labor laws for youth 17 and under because we do not authorize overtime for any WEX youth. _ Ages 16-17 Ayes 18+ Maximum hours 29 hours a week, but not over: 29 hours when school in . 4 hours a day Monday- Thursday session . 8 hours a day Friday -Sunday and holidays Timecards and Sign -in Sheets: Worksite will have a binder on -site where WEX youth will sign in and out. In order for the timesheets to be valid, youth must have the supervisor initial every shift. Youth will then complete timesheets accurately, daily and sign them. 25B-171 Ak At the end of every pay -period, youth must turn in sign -in sheets and signed timesheets to the Program Coordinator. If the youth is unable to collect sign -in sheets, PROJECT KINSHIP staff may retrieve the sign - in sheets from the worksite. Paycheck Information: Youth will be paid biweekly to correspond with Charitable Venture of Orange County (CVOC)/Project Kinship payroll dates. Duration and Length of WEX Activity: Based on the availability and needs of WEX youth work experience should be a minimum of 6 weeks and not exceed 12 weeks or 350 hours unless approved by Program Coordinator. The staff of Santa Ana Workforce Development Board may approve WEX waivers of the 350-hour limitation policy. Waiver requests must be submitted in writing. Youth may not exceed the 350-hour limit prior to the date of waiver approval. Rate of Pay and Payment: During WEX youth will receive $13.00 per hour up to 29 hours a week for up to 12 weeks of work experience. Youth will be compensated at minimum the California minimum wage for every hour worked. Time Frame California Minimum Wage January 1- December 31, 2020 $13.00/ Hour January 1- December 31, 2020 $14.00/ Hour 25B-172 A9L Worksite Review: Worksite review will occur three times during their WEX trainine. The Worksite will be monitored for compliance of worksite agreement and safety standards. The purpose will be to ensure that WEX youth is receiving quality training while working in a safe and comfortable environment. PROJECT KINSHIP staff member is to visit the worksite before training basins to meet with the WEX youth's supervisor. Staff is to do a minimum of one visit halfway through trainine and a final visit a week before training ends. If corrective action is required after 15t visit the worksite supervisor will be informed by PROJECT KINSHIP staff of any inconsistencies in the worksites operations. A follow-up visit will be made within three to five working days after the findings have been identified, to review corrective action taken by worksite. Allowable Expenditures: WEX funds may be used to pay participant's wages and related benefits for work experience in the public, private, for -profit or non- profit sectors when the participant's objective assessment and individual service strategy indicate that work experience is appropriate. Additional activities will be available to youth to receive additional training, mentoring, coaching and tutoring when identified to increase knowledge and successful completion of WIOA program. Allowable expenditures beyond wages may include the following: • Classroom training or the required academic education component directly related to the work experience. • Professional development training related to work experience • Orientation sessions for WEX youth and employers 25B-173 A)L • Tutoring with PROJECT KINSHIP tutor in order to improve skills or meet ISS Goals • Meeting with supervisors or employers outside of scheduled work hours for planning, training, or evaluating progress. Worksite approval Procedures: Worksite approval procedures ensure that the Worksite fits the WEX youth's developmental needs, is a safe environment for them to work in, and provides valuable training. PROJECT KINSHIP staff will visit the worksite, and fill out a worksite safety report depending on the youth's age. They should also present the worksite supervisor with the worksite training agreement and contract to outline the training/ learning objectives for WEX youth. 1.. The worksite location must be safe, appropriate to the WEX youth's age, ADA compliant and EEO compliant. 2. The on -site supervisor must agree to abide by the rules indicated in the worksite training agreement 3. The on -site supervisor must outline training objectives that coincide with the WEX youth's development and capabilities on the Training Plan. PROJECT KINSHIP staff will evaluate the proposed Training Plan and suggest appropriate learning objectives when necessary. On -site supervisor must agree to any edits suggested by PROJECT KINSHIP Staff. 4. Approved: Once the worksite complies by the three conditions stated above the worksite will be approved for paid WEX. 5. Not Approved: If the worksite or the on -site supervisor do not comply to the following: safety, ADA and EEO compliance, worksite agreement and appropriate objectives; the worksite will not be approved for paid WEX. Agency Worksite Agreement Procedures: 25B-174 AIL The worksite agreement procedures ensure that all worksites are evaluated equally and follow the same procedure. Once Staff deems the worksite safe the staff will meet with the supervisor to explain the different parts of the worksite agreement and complete the documents before the WEX youth's first day of training. Worksite training agreement includes: a) Letter from executive director introducing the objective of our Youth Employment Program funded by WIOA b) Worksite training agreement c) WEX youth responsibilities d) Training plan and worksite schedule. Staff Roles and Responsibilities: A. Complete Worksite safety report to best of knowledge and ensure that worksite is ADA and EEO compliant. B. Complete Agency Worksite Agreement with worksite supervisor. See Agency Worksite Agreement Procedures C. Complete all parts of Worksite Approval Procedures to ensure that the worksite is the best fit for WEX youth. D. Complete a minimum of three worksite reviews as outlined in Worksite review. E. Provide age -appropriate work sites. F. Meet with worksite supervisors to evaluate WEX youth's work performance and distribute evaluations G. Meet with WEX youth to evaluate the worksite and make a plan for developing job skills when necessary H. Assist with job placement at the conclusion of WEX training. I. Educate WEX youth on health and safety and make a safety plan in case of injury. WEX Youth Roles and Responsibilities: A. Be willing to commit to learning and working hard 25B-175 A)L B. Be willing to follow work hours, instructions, work policies and rules C. Keep accurate timesheets and submit a timesheet to the PROJECT KINSHIP Youth Employment Program office at the end of each pay period. D. Immediately report any work -related incidents to both the worksite supervisor and the PROJECT KINSHIP staff E. Communicate any inappropriate behavior of work -related issues to PROJECT KINSHIP staff F. The WEX youth agrees to call the worksite supervisor a minimum of two hours before his/her shift begins if unable to report to work. G. The WEX youth is required to stay in his/her assigned placement for a period of 2-3 months. After a period of three months, if the WEX youth chooses to continue at the worksite he/she may do so with the approval of the worksite supervisor and PROJECT KINSHIP staff. If participation is extended additional duties and opportunities to acquire new skills should be included, in order, to further enrich the WEX youth's experience at the worksite. H. Abide by the responsibilities outlined in the worksite training agreement. Worksite Supervisor Roles and Responsibilities: A. Be willing to train and mentor the WEX youth B. Be willing to complete monthly evaluations of WEX youth performance. C. The worksite supervisor understands this to be an entry-level position and the responsibilities assigned shall be entry-level. D. Be willing to provide to PROJECT KINSHIP staff and to the WEX youth a Job Description indicating WEX youth job responsibilities at the worksite. E. Give WEX youth appropriate safety training for the worksite 25B-176 Olt 1 'OL COUNTY L'SYI: 9014 F. Give WEX youth timely breaks when appropriate as outlined in the worksite training agreement. G. Abide by the work hours and responsibilities outlined by the worksite training agreement. If any changes are made first they must be approved by PROJECT KINSHIP staff and stay within the hours outlined above in the "general information" section (page 1). H. Be ADA compliant I. Adhere to the Equal Opportunity Grievance Procedures J. Observe California State and Federal Child Labor Laws 8 25B-1 77 EXHIBIT C ft SUPPORTIVE SERVICE POLICY Santa Ana WICIA PURPOSE: Project Kinship establishes this policy to provide guidance for issuing supportive services to participants of the Santa Ana Workforce Innovation Opportunity Act (SAWIOA) Program. This policy is designed to support participants in reaching their highest potential while actively engaged in the SAWIOA program and/or follow up services. SUPPORTIVE SERVICE POLICY Project Kinship will assist our SAWIOA work and job development program participants with supportive services based upon their needs outlined in their Initial Service Plan (ISP). The Case Manager will be responsible for tracking the distribution of supportive services for each participant. Supportive services should only be used to assist participants to achieve the most challenging goals. Project Kinship's supportive service form must be completed by the case managers to issue supportive service. The Program Coordinator must review and approve the request prior to the supportive service being issued. The Director of Operations, along with the Program Coordinator, is responsible for confirming that the supportive service amount is not exceeded. The maximum supportive service amount may not exceed $250 per participant. Project Kinship will leverage any exceeding amounts in our budget for incentives with our general funding as a match. Eligibility: • Participant must be fully enrolled in the SAWIOA program. Meaning all referral and enrollment documents must be completed and entered into the CalJobs system prior to any supportive services being issued. • Participant must be actively engaged in program activities agreed upon and meet or appropriately communicate with the case manager at least two times a month. • Provision of supportive services are is not an entitlement and it will be determined what supportive services are reasonably required for youth based on individual need, assessment results, and the Individual Service Plan (ISP) Availability of funds and assessment of need: 1 25B-1 78 EXHIBIT C pu�7t✓'c� (RA i�o®C'OUNTY ISN I--- W^IA • All Supportive Services not offered through Project Kinship are processed on a reimbursement basis. • Support services are delivered contingent upon availability of funds • Initial assessment of need will be determined by the Case Manager. The need for services will be recorded on the Individual Service Plan (ISP) and through on -going assessment. 1. Case Manager is responsible for determining if transportation is a significant barrier to participation in required program elements, and whether or not the youth were unable to obtain services through another program or agency. 2. Supportive services may be provided while a participant is SAWIOA, including when a participant is in follow up services. Supportive services must be determined based upon the individual and must include a review/assessment of the participant's need for supportive services to meet goals and clearly documented in the case file. Supportive service obligations and expenditures are to be tracked separately and are subject to the additional policies below. SUPPORT SERVICES PROCESSING 1. Case Manager is responsible for: a. Assessing and recording needed services on the ISP form. b. Informing participant of support service policy and the required documentation needed to justify services. c. Referring participant to other supportive services offered outside of PK's program. Describe the method for documenting need and the absence of such services through non-SAWIOA resources. d. Reviewing and approving most reasonable estimates. e. Keeping a log of all supportive services received by each participant with a running total value. f. Filing copies of receipts for supportive services (when applicable) in the participants' files. g. Collecting and reviewing all invoices/statements for accuracy. h. Submitting and Supportive Services Request Form for review and approvals. L All value cards shall be tracked with a Master Log. 1. The participant is responsible for: a. Obtaining services that are referred by Case Manager but not provided through PK. b. Turn in appropriate documentation. If a participant fails to turn in appropriate documentation, no supportive services will be provided. 25B-179 A)t c. Any lost/stolen/destroyed prepaid value cards request need to be submitted with an affidavit from the participant. 2. Program Manager is responsible for: a. Reviewing all Supportive Service Receipts before submittal to the finance department and ensures that no deduction is submitted for an initial issuance to a grant -funded participant. b. Program Manager will appoint a custodian who will keep the value cards in a secured storage place and keep a Master Log of all value cards. c. Program Manager will perform an inventory of value cards at least on a quarterly basis and/or take corrective actions to ensure the policy is followed. 3. Director of Operations is responsible for (when necessary and applicable): a. Reviewing and approving invoices/statements for payment. 4. Director of Operations is responsible for: a. Verifying the availability of funds and notifying the Case Manager and the Program Manager. b. Processing payment and use approved contractor policies. Supportive Services: TRANSPORTATION SERVICES: 1. Bus Passes a. One 30-day bus pass will be issued per month or one 1-day bus pass as needed. b. In the event the participant loses a bus pass, the participant will be charged for the cost of the replacement, except at the discretion of the Case Manager and approval from the Program Manager. c. Program Staff is responsible for issuing the bus pass and completing the information necessary on the bus pass log, the bus pass receipt form, and the voluntary deduction agreement form, if applicable. d. Copies of the bus pass receipt and Supportive Services Request Form (and voluntary deduction agreement, if applicable) will be kept in the participant file. 2. Gas Cards a. To receive a gas voucher, the following conditions must be met: The participant must have a current California State Driver's License, have valid insurance, and have the legal right to operate a vehicle involved. Copies will be placed in the participant file. b. Program Staff is responsible for informing the Program Coordinator the participant is eligible to receive gas cards. A gas card request form must be 25B-180 ft submitted with copies of California State Driver's License, insurance card, and vehicle registration for initial gas card issuance. c. One $50-dollar gas card will be issued per month. In the event the participant loses the gas card, the participant will not receive a replacement. Exceptions will be made at the discretion of the Program Manager. d. Participants must agree to provide receipts from the gas station as proof the gas card was utilized to pump gas. The receipts submitted must be dated the same month the gas card was provided. The receipts submitted must be dated the same month the gas card was provided and must total the exact amount of the gas card issued. e. Program Staff is responsible for issuing the gas card, making copies of the receipts to place in grant files and for completing the information necessary on the gas card log and the gas card receipt. f. Copies of the gas card receipt and Supportive Services Request Form will be kept in the participant file. Other: All supportive services under SAWIOA will be provided at the discretion of the Case Manager and/or Program Coordinator. Other supportive services in addition to the ones mentioned above will follow the same procedures when applicable. Supportive Services Matrix Supportive Services Maximum Amount Policy Auto Repairs $250.00 Three estimates required for any repair. A number of small repairs may be reimbursed if supported with written justification, but the cumulative cost may not exceed the maximum amount. College Books $200.00 Reimbursement for books that is essential to participant in completing college or vocational training courses. Courses must result in credential attainment or employment earnings gain. 25B-181 IP CT I Oft :OC COUNT, Clothing/Shoes/Uniform $200.00 Participant may request assistance with personal clothing/work clothing. DMV Printout $35.00 California driving recorded if needed during the documented job search as a condition of employment. DMV Written Exam Fee $35.00 California DMV written test if needed to advance in job search opportunities. Eye Exam/Glasses $100.00 The participant will be scheduled to receive only one eye exam/glasses during their program participation. Parking $100.00 One time only to coverthe cost of school parking as necessary. Tools $200.00 Participant may request assistance with the personal tool necessary for continued employment. Tattoo Removal $225.00 Participant may request assistance with tattoo removal. 3 sessions max at $75.00 each session. 25B-182 EXHIBIT C AL SUPPORTIVE SERVICE POLICY Santa Ana WIOA PURPOSE: Project Kinship establishes this policy to provide guidance for issuing supportive services to participants of the Santa Ana Workforce Innovation Opportunity Act (SAWIOA) Program. This policy is designed to support participants in reaching their highest potential while actively engaged in the SAWIOA program and/or follow up services. Follow Up services must be made available to all youth participants. All participants must be informed of Follow Up services at time of enrollment. Follow Up services are critical to help ensure participants have a successful employment and/or post -secondary education and training post program participation. SUPPORTIVE SERVICE POLICY Project Kinship will assist our SAWIOA work and job development program participants with supportive services based upon their needs outlined in their Initial Service Plan (ISP). The Case Manager will be responsible for tracking the distribution of supportive services for each participant. Supportive services should only be used to assist participants to achieve the most challenging goals. Project Kinship's supportive service form must be completed by the case managers to issue supportive service. The Program Coordinator must review and approve the request prior to the supportive service being issued. The Director of Operations, along with the Program Coordinator, is responsible for confirming that the supportive service amount is not exceeded. The maximum supportive service amount may not exceed $250 per participant. Project Kinship will leverage any exceeding amounts in our budget for incentives with our general funding as a match. 1 25B-1 83 EXHIBIT C pROJt:C'x� M'.L Eligibility: • Participant must be fully enrolled in the SAWIOA program. Meaning all referral and enrollment documents must be completed and entered into the CalJobs system prior to any supportive services being issued. • Participant must be actively engaged in program activities agreed upon and meet or appropriately communicate with the case manager at least two times a month. • Provision of supportive services are is not an entitlement and it will be determined what supportive services are reasonably required for youth based on individual need, assessment results, and the Individual Service Plan (ISP) Availability of funds and assessment of need: • All Supportive Services not offered through Project Kinship are processed on a reimbursement basis. • Support services are delivered contingent upon availability of funds • Initial assessment of need will be determined by the Case Manager. The need for services will be recorded on the Individual Service Plan (ISP) and through on -going assessment. 1. Case Manager is responsible for determining if transportation is a significant barrier to participation in required program elements, and whether or not the youth were unable to obtain services through another program or agency. 2. Supportive services may be provided while a participant is SAWIOA, including when a participant is in follow up services. Supportive services must be determined based upon the individual and must include a review/assessment of the participant's need for supportive services to meet goals and clearly documented in the case file. Supportive service obligations and expenditures are to be tracked separately and are subject to the additional policies below. ACTIVITIES Follow Up activities include contacting or attempting to contact a participant for the purpose of securing documentation for the case file in order to report a performance outcome. Performance data for every quarter after exit must be entered in CalJobs. Reasonable effort to contact the participant on separate occasions must be attempted: In -person, telephone, email, text, or by letter. Make reasonable effort to vary the time of day, day of week, and method contact before discontinuing Follow Up services. SERVICES Follow Up services should include more than contacts or attempted contacts for securing documentation in order to report a performance outcome. Follow Up should be recorded in 25B-184 pizolrc�g. M.L the Follow Up section of CalJobs, summarize in case notes, and an F code should be added. Follow Up services provide support and guidance to • facilitate sustained employment • advancement along a career or educational ladder • personal development The types of services provided, and the duration of services provided during Follow Up must be determined based on the needs of the individual and align with their (ISP). As a result, the type and intensity of follow-up services may differ for each participant. Follow Up services are required for a minimum of 12 months. Follow Up services must be completed for all quarters beginning with the first quarter after the closure date. Quarters include three months, grouped as follows: • January, February, March • April, May, June • July, August, September • October, November, December For example: if the participant's Last Date of Service was on August 30, their first Follow Up will be during October, November, or December. Follow Up activities and services can be discontinued if: • The participant declines to receive Follow Up Services; Or • The participant cannot be located after three contact attempts in a single Follow Up quarter; Or EXCLUSION If a participant meets one of the criteria listed below, they are excluded from performance and additional Follow Up services: A Institutionalized: the participant exits the program because he or she has become incarcerated in a correctional institution or has become a resident of an institution or facility providing 24-hour support such as a hospital or treatment center during the course of receiving services as a participant. B. Health/Medical: the participant exits the program because of medical treatment and that treatment is expected to last longer than 90 days and precludes entry into unsubsidized employment or continued participation in the program. C Deceased: the participant is deceased. 25B-185 ptYYF, 1 'ppA 'UE ='1:696 COUNgy D. Reserve forces called to active duty: the participant exits the program because the participant is a member of the National Guard or other reserve military unit of the armed forces and is called to active duty for at least 90 days. E. Foster care: the participant is in the foster care system as defined in 45 CFR1355.20(a), and exits the program because the participant has moved from the area as part of such a program or system (Youth Participants ONLY). YOUTH SPECIFIC SERVICES Follow Up services do not trigger performance or impact the participation period. Refer to F codes in the Services Chart. Youth Follow Up services may include: • Regular contact with a youth participant's employer, including assistance in addressing work -related problems that arise. • Supportive Services— follow the Support Service Policy • Adult mentoring • Financial Literacy Education • Services that provide labor market and employment information about in - demand industry sectors or occupations available In the local area, such as career awareness, career counseling, and career exploration services; and • Activities that help youth prepare for and transition to postsecondary education and training. • Counseling about the work place. SUPPORT SERVICES PROCESSING 1. Case Manager is responsible for: a. Assessing and recording needed services on the ISP form. b. Informing participant of support service policy and the required documentation needed to justify services. c. Referring participant to other supportive services offered outside of PK's program. Describe the method for documenting need and the absence of such services through non-SAWIOA resources. d. Reviewing and approving most reasonable estimates. e. Keeping a log of all supportive services received by each participant with a running total value. 25B-186 pHzol�cZ� ppl ILL'vCOUNT V _ W14 f. Filing copies of receipts for supportive services (when applicable) in the participants' files. g. Collecting and reviewing all invoices/statements for accuracy. h. Submitting and Supportive Services Request Form for review and approvals. I. All value cards shall be tracked with a Master Log. 1. The participant is responsible for: a. Obtaining services that are referred by Case Manager but not provided through PK. b. Turn in appropriate documentation. If a participant fails to turn in appropriate documentation, no supportive services will be provided. c. Any lost/stolen/destroyed prepaid value cards request need to be submitted with an affidavit from the participant. 2. Program Manager is responsible for: a. Reviewing all Supportive Service Receipts before submittal to the finance department and ensures that no deduction is submitted for an initial issuance to a grant -funded participant. b. Program Manager will appoint a custodian who will keep the value cards in a secured storage place and keep a Master Log of all value cards. c. Program Manager will perform an inventory of value cards at least on a quarterly basis and/or take corrective actions to ensure the policy is followed. 3. Director of Operations is responsible for (when necessary and applicable): a. Reviewing and approving invoices/statements for payment. 4. Director of Operations is responsible for: a. Verifying the availability of funds and notifying the Case Manager and the Program Manager. b. Processing payment and use approved contractor policies. Supportive Services: TRANSPORTATION SERVICES: 1. Bus Passes a. One 30-day bus pass will be issued per month or one 1-day bus pass as needed. b. In the event the participant loses a bus pass, the participant will be charged for the cost of the replacement, except at the discretion of the Case Manager and approval from the Program Manager. 25B-187 R Ak c. Program Staff is responsible for issuing the bus pass and completing the information necessary on the bus pass log, the bus pass receipt form, and the voluntary deduction agreement form, if applicable. d. Copies of the bus pass receipt and Supportive Services Request Form (and voluntary deduction agreement, if applicable) will be kept in the participant file. 2. Gas Cards a. To receive a gas voucher, the following conditions must be met: The participant must have a current California State Driver's License, have valid insurance, and have the legal right to operate a vehicle involved. Copies will be placed in the participant file. b. Program Staff is responsible for informing the Program Coordinator the participant is eligible to receive gas cards. A gas card request form must be submitted with copies of California State Driver's License, insurance card, and vehicle registration for initial gas card issuance. c. One $50-dollar gas card will be issued per month. In the event the participant loses the gas card, the participant will not receive a replacement. Exceptions will be made at the discretion of the Program Manager. d. Participants must agree to provide receipts from the gas station as proof the gas card was utilized to pump gas. The receipts submitted must be dated the same month the gas card was provided. The receipts submitted must be dated the same month the gas card was provided and must total the exact amount of the gas card issued. e. Program Staff is responsible for issuing the gas card, making copies of the receipts to place in grant files and for completing the information necessary on the gas card log and the gas card receipt. f. Copies of the gas card receipt and Supportive Services Request Form will be kept in the participant file. Other: All supportive services under SAWIOA will be provided at the discretion of the Case Manager and/or Program Coordinator. Other supportive services in addition to the ones mentioned above will follow the same procedures when applicable. Supportive Services Matrix Supportive Services Maximum Amount Policy Auto Repairs $250.00 Three estimates required for any repair. A number of small 25B-188 gaRO7EC jxY� 1 ,It OL ObLN'fl' repairs may be reimbursed if supported with written justification, but the cumulative cost may not exceed the maximum amount. College Books $200.00 Reimbursement for books that is essential to participant in completing college or vocational training courses. Courses must result in credential attainment or employment earnings gain. Clothing/Shoes/Uniform $200.00 Participant may request assistance with personal clothing/work clothing. DMV Printout $35.00 California driving recorded if needed during the documented job search as a condition of employment. DMV Written Exam Fee $35.00 California DMV written test if needed to advance in job search opportunities. Eye Exam/Glasses $100.00 The participant will be scheduled to receive only one eye exam/glasses during their program participation. Parking $100.00 One time only to cover the cost of school parking as necessary. Tools $200.00 Participant may request assistance with the personal tool necessary for continued employment. Tattoo Removal $225.00 Participant may request assistance with tattoo removal. 3 sessions max at $75.00 each session. 25B-189 EXHIBIT C Ait INCENTIVES POLICY WIOA Program 2020 -2021 PURPOSE: Project Kinship establishes this policy to provide guidance for issuing incentives to participants who successfully commit, and complete goals established during program participation. The goal is to aid enrolled youth with their successful completion of Project Kinship's WIOA program. PROCEDURES: All incentives are based on the availability of funding and processed on a first come first serve basis. Eligibility: Participants must be fully enrolled in the SAWIOA program. All referral and enrollment documents must be completed and entered into the CaIJOBS system prior to any incentives being issued. Participant must be actively engaged in program activities agreed upon and meet or appropriately communicate with the case manager at least two times a month. The participant will receive an incentive in the form of a gift card in the amounts listed in the chart below SUMMARY OF INCENTIVES: Milestone Amount Frequency Employment Acquisition $50 Gift Card Gift card for acquiring employment (minimum of 10 hours per week) Employment Retention $50 Gift Card Gift card for maintaining employment 90 days in follow-up Certification Acquisition $100 Gift Card Gift card for acquiring a nationally recognized certification. Completing Financial Literacy $50 Gift Card Gift card for successfully completing Packet Financial Literacy packet. Open a Bank Account $50 Gift Card Gift card for opening a new Bank Account. Discharge Probation or Parole $100 Gift Card Gift card for successfully discharging Probation or Parole. 1 25B-190 EXHIBIT C pizO7E�Z. M��L Education Enrollment $50 Gift Card Gift card for enrollment in post - education Education Attainment $50 Gift Card Gift card for completion of semester/quarter with passing grades Completion of Services and Maximum Amount of $10 per attendance and completion of Programming $150 per program year. the following services: (Can be completed via Zoom, Gift Card Totaled at the • Mental Health Services Google or other video end of every month • Substance Abuse (Clinical or platforms) Non-) • Group Mentoring • Mentoring 1 to 1 • Education and/ or Employment Preparation Acquisition of Driver's License $50 Gift Card Gift card for driver's license acquisition. The participant will provide proof of passing written and driving portions of the DMV test. Attendance of $25 Gift Card $25 gift card for attending each of the training/activities following: (Can be completed via per training/activity Zoom, Google or other video (Max of $350/per • DMV Written Exam Practice platforms) participant) Session • Resume Workshop • Interview Workshop • Life Skills Workshop • College Tour/Fair • Job Fair Attendance of pre -scheduled $25 Gift Card $25 gift card for attending a Post -TARE in-house assessment session test and ISP session with their case (Can be completed via Zoom, manager related to goal development Google or other video for at least one hour. Participants are platforms) only eligible to receive this stipend two times. 258-191 EXHIBIT ML INCENTIVE GUIDELINES Project Kinship will award our SAWIOA work and job development program participants with incentives based upon their success of the performance outcomes outlined in their Initial Service Plan (ISP). The Case Manager will be responsible for tracking the distribution of incentives for each participant. Incentives should only be used to motivate participants to achieve the most challenging goals. Project Kinship's incentive service form must be completed by the case managers to award incentives. The Case Manager must review and approve the request prior to the award of incentives. The Case Manager, along with the Program Coordinator, is responsible for confirming that the incentive amount is not exceeded. The maximum incentive award may not exceed $250.00 per participant. Project Kinship will leverage any exceeding amounts in our budget for incentives with our general funding as a match. Program Activities/Milestones Eligible for Incentives DOCUMENTATION USED TO VERIFY ATTAINMENT OF MEASURE: Sign -in Sheets, Agendas, Program Flyers, Certificates of Participation or Attendance, Certificates from completed training, etc. during his/her enrollment to encourage and motivate them to reach specific goals and obtain positive goals and obtain positive outcomes. 3 25B-192 EXHIBIT C r mo, •p Chadt�ibleVeitW es Policies and Procedures 5,� I- or000wwomv PROCUREMENT POLICY 7P : • 11IN11010 CVOC's goal for every purchasing transaction is to obtain the best value possible. Best value is determined by evaluating many factors (such as price, delivery capabilities, quality, past performance, training, financial stability, service capabilities, ease of ordering, payment, etc.) and selecting a vendor that offers the best combination of those factors. When bids are required by policy, they are to be conducted on an open and competitive basis and without favoritism, in orderto maximize the best value to the projects and CVOC. Interested suppliers will receive fair and Impartial consideration. CVOC's procurement policy is intended to be consistent with the Generally Accepted Accounting Principles. CVOC projects will ensure that each transaction is classified or defined as an allowable expenditure. For sponsored programs, certain purchases may be unallowable. AUTHORITY AND RESPONSIBILITY As stated above, CVOC maintains a procurement environment that delegates considerable decision - making authority to projects. These activities include: • Determining which products and services they need to run their programs. • Initiating requisitions to the existing active vendors. • Appropriately handle individual purchases less than $500. Employees involved in the purchasing process take full responsibility for understanding CVOC's policies and procedures regarding purchasing and vendor relations. Purchasing decisions are business decisions made on behalf of CVOC and therefore should be made with the utmost consideration for what is in the best interest of CVOC. Segregation of duties and responsibilities in the purchasing process provides proper controls. As the dollar value and complexity of a purchase increases, so does the level of authority and responsibility required to obligate CVOC for a purchase. An example of segregation of duties within a project is as follows: • Requester/end user: Determine what they need; Research vendors; Solicit prices; Analyze costs and assess other important factors (i.e. delivery, customer service, etc.); Select a vendor; Initiate a Purchase Order process through CVOC's financial system; Track documents and paperwork flow; and Ensure the proper receipt of ordered goods or services. • Approver (program director, etc.): Validate the legitimate business purpose of the transaction; Validate that adequate funding is available; Approve purchase orders; Ensure compliance with CVOC policy and applicable regulations; Monitor and reconcile purchase transactions using the financial system and associated financial statements and reports; Review and approve reimbursement requests and other special purchasing transactions; and Monitor budget. 1 EXHIBIT C 25B-193 Charitable Ventures «o rr,r Policies and Procedures :11i:1147 Ethical business standards shall govern all procurement transactions. Disciplinary action for those violating ethical business standards will be taken in accordance with applicable CVOC policy, up to and including the termination of employment. CVOC personnel shall not solicit a gift or accept a significant gift from any supplier or prospective supplier. A'significant gift' is defined as any item, service, favor, monies, credits, or discounts not available to others which could influence purchasing decisions. CVOC personnel may accept trivial items as a matter of courtesy, but may not solicit them. Acceptance of social invitations to occasional business meals, entertainment, and hospitality will be subject to prudent judgment as to whether the invitation places or appears to place the recipient under any obligation, the appropriateness of the occasion, frequency, and choice of facilities. Questions about the value of a gift or the appropriateness of an invitation should be referred to your supervisor to ensure compliance with CVOC's conflict of interest policy. CVOC values its suppliers and assumes that vendors, in turn, value CVOC's business. No token or display of appreciation is necessary or encouraged. All vendors are asked to comply with CVOC's standards by not offering incentives, gifts, or services to individual personnel. FiCcfM_ri IPWAIM141MA End users within projects typically do NOT have the authority to sign ANY contracts or agreements with outside parties in the name of CVOC or one of its projects. Contracts and agreements need to be signed by CVOC. Once the contract/agreement is reviewed and approved, it will be forwarded to the appropriate officer of CVOC for signature. PURCHASING PROCESS The purchase of goods and services from outside vendors is to begin with the initiation of a purchase order through CVOC's financial system or a paper form requesting a purchase order submitted to CVOC office (allow three working days for paper form). This shall occur at the time the product or service needs to be ordered, not when it is time to pay for the product or service. A fully approved and budget checked Requisition (quote/price comparison form) is then automatically sourced into a Purchase Order. The official Purchase Order is ready to be sent to the vendor. The system provides an appropriate audit trail since all transactions are captured in the system specific to each individual purchase, putting CVOC in the best position to pay for purchases in a timely manner. Starting with a Requisition ensures that an approved and official Purchase Order is issued. An official Purchase Order is the legal document that governs the transaction and properly protects the project and CVOC. Verbal purchases (without an approved purchase order) (i.e. phone orders) are not considered valid by CVOC, nor are purchase orders generated through internal project systems or means other than CVOC's accounting system. Projects that use these means to initiate purchases with outside vendors assume responsibility for such purchases at their own risk. 2 25B-194 CharitaNeVenture; ...m.. o ;wo.lr Policies and Procedures BID PROCESS CVOC requires three bids be solicited for all purchases of $25,000 or more. Projects must consider annual or total multi -year spending for products or services needed on a regular or repetitive basis to determine whether a bid needs to be performed. It is not determined by the average monthly spending for a particular product or service. To reiterate, just because the monthly spending on a particular product or service may be less than $25,000 does not exempt the Project from having to solicits bids. In addition, projects should generally plan to have established contracts re -bid at least every three to five years. Some contracts can be longer, primarily those that require a significant investment by the vendor. All bid openings are to be scheduled with CVOC. RECORD RETENTION Projects must maintain copies of all documentation related to purchases and shall be forwarded to the CVOC Finance Department. INVOICING/PAYMENT A purchase transaction is complete only after the goods/services have been received and the supplier has been paid. When a Purchase Order is issued, the project assumes responsibility to make sure the vendor is paid within an appropriate period of time. By issuing a Purchase Order through CVOC's accounting software in advance of the purchase, funds are properly encumbered and set -aside to pay these obligations. The encumbrance is not a contract, but ensures that the required funding is available. Accounts Payable pays invoices for CVOC. PAYMENT PROCESSING Vendors are instructed to send invoices directly to CVOC Accounts Payable for proper processing. This is the best way to ensure invoices are paid in a timely manner. Invoices will be entered by Accounts Payable. If after review of the invoice, the bill should not be entered/paid (due to a dispute with the vendor, etc.) the project shall notify Accounts Payable in a timely manner. In order to maintain a good payment record and to encourage the proper use of Purchase Orders, Accounts Payable will give the highest payment priority to original Invoices supported by properly issued and approved Purchase Orders, and confirmation of receipt of goods and services. PAYMENT TERMS AND PENALTIES CVOC's standard for payment of vendor invoices is within thirty (30) days after receipt of the invoice. REQUESTING NEW VENDORS if a vendor needs to be added, projects must ask the vendor to fill out a W-9. This process is administered by Accounts Payable, who will first verify whether the vendor already exists in the system and may also check several other sources (the Federal 'Do Not Use' list, US Treasury, etc.) before adding the new vendor. A signed W-9 form must be obtained from the vendor prior to payment to vendor. 3 25B-195 1. CharltabieVentums o r Policies and Procedures SHIP TO LOCATIONS Projects are expected to select the appropriate 'ship to' address. Only a pre -established location can be selected by requester. PREPAID AND PARTIAL PAYMENT PURCHASE ORDERS The use of pre -paid 'check -enclosed' purchase orders is discouraged and requires advance authorization by CVOC. Such payments in advance, for receipt of goods places the project and CVOC at risk of loss if these goods are not received as ordered, or in an unsatisfactory condition. However, occasionally a vendor refuses to accept a CVOC Purchase Order without full or partial payment in advance. In order for a pre -payment to be considered, purchase order must be accompanied by documentation explaining the reason for pre -payment. The dollar amounts must be correct and include any handling or shipping charges. Documentation verifying the prices, such as a quote from the vendor, price list, vendor order form, or pro -forma invoice, must be provided. This documentation must also include evidence of the vendor's demand for pre -payment. INCORRECT OR DAMAGED SHIPMENTS If a shipment is received with incorrect or damaged goods, the packing material, packing slip, and/or shipping ticket should be saved. These may be needed if the items have to be returned or exchanged with the vendor. Adhere to the following to ensure incorrect shipments are handled appropriately: The project shall notify the vendor immediately in writing so that appropriate action may be taken such as issuing credit or providing a replacement. If the order has to be shipped.back to the vendor, it should be packed in the original cartons and the vendors process for return should be followed. The project should also accurately record this activity (i.e. number of items received, number of items returned, comments, etc.). 4_i1W Credits may occur due to the receipt of defective merchandise, returned goods, discounts, or incorrect invoice payments. Unlike invoices, the application of credits is not simply a matter of verifying the facts on the memo and confirming that the subject goods or services have been rejected. Specific business and accounting questions may need to be resolved with the vendor before the credit is applied. Improperly applied credits are difficult to correct. If a project believes it is entitled to a credit from a vendor or receives a credit memo that is deemed to be valid, the project should contact Accounts Payable for assistance. All credit memos shall be sent to Accounts Payable for processing. DIRECT BILLING, HOUSE ACCOUNTS, CREDIT CARDS CVOC projects are not authorized to establish direct billing accounts, house accounts, or credit cards with any vendor in the name of CVOC. Projects are not authorized to accept offers for credit cards, charge accounts, or house accounts from vendors who increasingly send such advertisements to projects. Only authorized CVOC personnel may negotiate/set up credit agreements with vendors. Such requests should be routed to CVOC, who in limited instances will authorize projects to arrange direct billing with a vendor. 4 25B-196 $ r i imcy. CharltableVenturn •M a �.�o,, Policies and Procedures __ CAPITAL EQUIPMENT/ASSET TRACKING Capital Equipment/Asset is defined as property having a useful life of one year or more and a minimum acquisition cost of $2,500.00 per unit. Capital Assets must be inventoried and controlled in accordance with CVOC policy. Merchandise may be disposed of only in accordance with CVOC policy. When a Capital Asset becomes obsolete, proper notification must reach CVOC so the asset can be removed from the log and the tag number retired. The accounting department must be aware of capital asset retirements in order to remove the asset from the depreciation schedule and make the appropriate journal entries to the accounting general ledger. Proper notification should include the capital asset tracking number, a description of the asset and any proceeds gained from the sale of the asset If it is sold. The sales of the asset can only be done with CVOC's approval. An asset tag will be assigned to each capital asset by CVOC. CVOC accounting department will maintain a master list of all fixed assets and the exact location of the asset. Each time an employee moves a capital asset to a different location orjob site, the movement should be noted on the capital asset log. CVOC may track capital assets through site visits looking for damages, theft and other issues that could impair their functionality. Most of capital assets come with a manufacturer's warranty. All capital assets should be registered with the manufacturer and any employee using the asset should be given the manufacturer requirements for maintaining warranty compliance. Warranty information on all capital assets should be stored in a central location so it's easy to access in case you need warranty work. EXHIBIT C 25B-197 EXHIBIT C Please insert Youth Protection Policy (if serving minors). See attached Youth Protection Policy for Charitable Ventures of Orange County, fiscal sponsor of Project Kinship. 25B-198 Oym '. Policies and Procedures _.I_ o,.."T _ Charitable Ventures �. alUxM'fumv PARTICIPANT PROTECTION POLICY To maintain a safe environment for participants of all ages, Project Kinship abides by the following participant protection policies: • All Project Kinship staff/volunteers must submit to dive Scan f hgerprintireg and clear a Federal Bureau of Investigations background check. Any individuals who have a history of sexual offenses, crimes against children, or any other incidents that would pose a risk to participants will not be permitted on agency premises or allowed to engage with participants. All Project Kinship staff/volunteers are mandated reporters and required by law to report any disclosed incidents of abuse, suicidal/homicidal ideation, and/or Tarasoff related threats to the proper authorities. Failure to report is subject to immediate dismissal and criminal prosecution when appropriate. • All Project Kinship staff/volunteers are encouraged to maintain clear and consistent communication boundaries with participants. Project Kinship staff/volunteers are discouraged from carrying on conversations with participants via text message as context and affect can be easily misconstrued. Physical touch, such as direct hugs, rubbing, or sitting in close proximity that necessitates touch, is highly discouraged as it may be unwelcomed or mistaken in nature by the recipient. Initiating any behavior that can be classified as filrting or sexual in nature with participants Is strictly prohibited. Failure to redirect participants who are initiating such behavior is also prohibited, Failure to report ongoing exchanges, as a witness to or recipient of, may result in dismissal from the agency and appropriate legal consequences. • Project Kinship staff/volunteers are prohibited from being in a room or closed space alone with a participant, unless there are clear visual sight lines and/or others present within audible proximity to the interaction. • Project Kinship staff/volunteers are required to observe gender -specific staff -to - participant matching during transportation, it is prohibited for a female staff to transport a male participant without being accompanied by a male staff/volunteer and vice versa. Volunteers are prohibited from transporting participants at any time. • Project Kinship staff/volunteers are prohibited from engaging in any personal relationship with participants outside of work -related hours. This includes the exchange of personal cell phone numbers, befriending/accepting friend requests from participants on personal social media accounts, exchanging personal gifts, or meeting up with participants during non -work -related events. Project Kinship staff/volunteers are highly encouraged to set their personal social media account settings to "private". • Physical relationships between Project Kinship staffjvolunteers and participants is strictly prohibited. Any incidents will be subject to immediate dismissal and criminal prosecution when appropriate. 25B-199 EXHIBIT D Organization: Charitable Ventures of Orange County, fiscal sponsor of Project Kinship Please elaborate on the appropriate line item budget narrative how the program will fulfill at least 20% of funds will be used for work experience. 1. Personnel Salaries: • Case Manager (1.0 FTE) will be responsible for maintaining a caseload of 20 participants during all stages of Santa Ana WIB participation; maintaining participant files; developing Individual Service Plans with participants; monitoring participant progress; working with the Project Kinship Operations team to secure support service supplies, stipends, incentives, and wage contributions; serving as the agency representative to the Youth Service Provider Network. Salary is calculated as $25.00 per hour x 2,080 hours per year = $52,000. • Job Developer (.25 FTE) will be responsible for conducting testing with participants (i.e. TABS, career assessments); developing Individual Career Plans with participants; developing partnerships with employers; conducting workplace site visits; coordinating with facilitators for training series; collecting work experience documents; providing career coaching and work readiness workshops; and researching industry needs. Salary is calculated as $20.00 per hour x 2,080 hours per year x 25%= $10,400. • Total for Personnel Salaries is $62,400. Personnel Benefits: • Benefits include: medical, vision, and dental insurance; Worker's Compensation; and other Human Resources administrative support services. They are calculated at 15% of annual salary. • Case Manager (1.0 FTE) salary is $52,000 x 15% benefits = $7,800. Job Developer (.25 FTE) salary is $10,400 x 15% benefits = $1,560. • Total for Personnel Benefits is $9,360. 3. Rent: N/A to this proposed budget. 4. Utilities: N/A to this proposed budget. 5. Phones: N/A to this proposed budget. 6. Internet: N/A to this proposed budget. 7. Parking Fees: N/A to this proposed budget. 8. Security: N/A to this proposed budget. 9. Maintenance: N/A to this proposed budget. 25B-200 10. Insurance: N/A to this proposed budget. 11. Equipment Rental fees: N/A to this proposed budget. 12. Accounting Services: N/A to this proposed budget. 13. Vehicle Lease: N/A to this proposed budget. 14. Office Expenses (Consumables): • Office expenses include: TABE tests; case file folders; copy paper; workshop materials; and other office supplies needed for program operation. Cost is calculated at $55.50 per participant x 20 participants = $1,110. 15. Legal Services: N/A to this proposed budget. 16. Auditing Services: N/A to this proposed budget. 17. Indirect Cost: • Indirect costs cover: accounting, contract development, liability coverage, and administrative services. It is calculated at 10% of the total grant award = $16,000. 18. Staff Training: • Staff training includes fees for staff to become certified in the "Another Way ... Choosing to Change" curriculum by Licensed Clinical Social Worker and Retired Probation Officer Supervisor, Nada Yorke. Cost of training is $450 per staff x 2 staff = $900. • Staff training also includes fees for staff to become a trainer certified by the National Retail Federation to train and certify participants as Customer Service and Sales Certificate completers. Cost of trainer course is $120 per staff x 1 staff = $120. • Total staff training cost is $1,020. 19. Staff Conferences: • Staff conferences includes fees for staff to attend the California Workforce Association Annual Conference. Registration fees are calculated at $600 per staff x 2 staff = $1,200. • Staff conference costs also include cost of per diem $40 per staff x 2 staff x 3 days = $240 and rental of a van to transport staff and participants to and from the conference calculated at $50 per day x 3 days = $150. • Total staff training cost is $1,590. 20. Staff Travel/Mileage: • Project Kinship uses $.58 as its per mile reimbursement rate. Staff mileage is calculated at an average of $60 per month for the Case Manager (1.0 FTE) and $25 per month for the Job Developer (.25 FTE) x 12 months = $1,020. 21. Participant Work Experience Wages: • Work experience wages are calculated at $500 stipend x 4 participants completing a 7- week Silk Screening Training course (60 hours instruction/hands-on practice) _ $2,000. 25B-201 • Work experience wages also include $250 stipend x 2 participants completing a 1-week Window Tinting Training course (40 hours instruction/hands-on practice) = $500. • Work experience wages also includes a sliding scale wage incentive program with employers. Participants will be hired by employers. Project Kinship will pay a portion of the wages to the employer on a sliding scale until the employer is paying the full hourly wage of the participant. Sliding scale will be based on participants being paid $12 per hour. During the first 160 hours, Project Kinship will pay $8 per hour and the employer will pay $4 per hour. During the next 240 hours, Project Kinship will pay $6 per hour and employer will pay $6 per hour. During the next 120 hours, Project Kinship will pay $4 per hour and the employer will pay $8 per hour. After the completion of 520 hours, the employer will be paying the full wage of the participant. Wages are calculated at $3,200 per participant x 15 participants = $48,000. • Total participant work experience cost is $50,500. 22. Supportive Services: • Supportive services include: bus passes ($4.50 one way; $45 for a 30-day youth bus pass; $65 for a 30-day adult bus pass); gas cards ($5 value for single trips or $50 value for 30-day use); as well as the purchase of participant specific needs such as uniforms, tools, textbooks, driver's education classes, clothing, etc. of various costs. • Supportive services are calculated at an average of $350 per participant x 20 participants = $7,000. 23. Participant Incentives: • Participant Incentives can be earned in the form of a $50 Visa Gift Card for completing various program outcomes including: obtaining employment; retaining employment; enrolling in education; retaining education (i.e. enrolling in second semester of college; obtaining passing grades); obtaining a Driver's License; completing the 6-week Work Readiness curriculum; earning an industry recognized certification; and/or being discharged from Probation or Parole. • Participant Incentives are calculated at an average of $250 per participant x 20 participants = $5,000. 24. Youth Conference: • Youth conference costs include registration for participants to attend the California Workforce Association Annual Conference. Registration costs are $400 per participant x 3 participants = $1,200. • Youth conference costs also include per diem $40 per participant x 3 participants x 3 days = $360 as well as the cost of participating in other leadership opportunities, such as a policy advocacy workshops, the Project Kinship Annual Re-entry Conference, etc. estimated at a total of $240. • Total youth conference cost is $1,800. 25. Pertinent Forms to track Work Experience: • Project Kinship will be utilizing the following pertinent documents/forms to track work experience compensation for participants/employers involved in the sliding scale wage program: signed Memorandum of Understanding with employers; signed participant timesheets; participant evaluation form (completed by employer during first two weeks 25B-202 of employment); and employer evaluation form (completed by participant during first two weeks of employment). • Project Kinship will be utilizing the following pertinent documents/forms to track participont incentives: sign -in sheets from workshop series; copies of industry recognized certifications and/or high school diploma; copies of Driver's License; copy of education enrollment class schedule; copy of semester grades; copies of pay stubs; and Probation or Parole discharge letters. • See copies/examples of pertinent forms in Attachment J. 26. Subcontracting client services/activities: N/A to this proposed budget EXHIBIT D 25B-203 BudgetForm yY 1 Case Manager (1.0 FTE) Administrative Cost (Not to Exceed 105Q }.NA _��^� Total Program Cost $52,000.00 Total WIA Cost $52,000.00 Match/In Kind 2Job Developer(0.25 FTE) $10,400.00 $10,400.00 3 4 5 r 1 Case Manager (1.0 FTE) $7,800.00 �" $7,800.00 � u�ew�. �a,Td+!%a".,tars�tic 2Job Developer(0.25 FTE) $1,560.001 $1,560.00 3 4 5 Total Personnel Salaries & Benefits $0.00 $71,760.00 $71,760.00 $0.00 0 e 8�in ExPfP Rent Utilities Phones EaF Internet Fees Parking Fees Security Maintenance Insurance Equipment rental fees* Equipment rental fees* Vehicle lease* Office expenses (consumables) $1,110.00 $1,110.00 Accounting Services Legal Services Auditing Services Indirect Cost* $16,000.00 $16,000.00 $16,000.00 Staff Training $1,020.00 $1,020.00 Staff Conferences $1,590.00 $1,590.00 Staff Travel/Mileage $1,020.00 $1,020.00 Participant Wages* $50,500.00 $50,500.00 Supportive Services* $7,000.00 $7,000.00 Participant Incentives* $5,000.00 $5,000.00 Youth Conferences $1,800.00 $1,800.00 Youh Follow up Services 1 $3,200.001 $3,200.00 Total Operating Expenses $16,000.00 $88,240.00 $88,240.00 $0.00 GRAND TOTAL (Personnel+operating) $16,000.00 $160,000.00 $160,000.00 $0.00 25B-204 EXHIBIT D Budget Form Budget Form Instructions for YSPINI Membership All costs related to the program activities described In the proposal must be included on the Budget Form, A budget narrative must be attached on a separate sheet of paper for all line items marked with an * asterisk. Personnel Salaries: List each individual position dedicated to this project. List title, percentage of full time equivalent (FTE) or the amount of time to be charged to this project. Benefits: List each individual position dedicated to this project. List title, percentage of full time equivalent (FTE) or the amount of time to be charged to this project. OPERATING EXPENSES Rent or User Fee: Provide percent of office space that will be charged to this project. Describe how percentage was determined. Equipment Rental Fee (equipment may not be purchased): List items that will be used for this project. Provide percent of rental fee that will be charged to this project. Describe how percentage was determined. Vehicle Lease (vehicles may not be purchased): Provide list of vehicles dedicated for this project. Describe vehicle use and percentage of use that will be charged to this project. Describe how percentage was Indirect Cost: Provide indirect cost rate plan. Participant Wages: Describe costs directly related to individual participants such as paid training and/or work experience. Include number of youth, hourly wage, benefits and bonuses. Include length of activity. Support Services: Attach policies and procedures for supportive services. Policy must include spending limits. Participant Incentives: Indicate the type of payment, rate of payment and describe what youth must achieve to receive the incentive. Other: This item may include fieldtrips and youth stipends. All items must listed and include cost details. States, local governments and non-profit institutions who receive $500,000 or more in federal funds in a fiscal year shall meet the audit requirements of the OMB Circular A-133, "Audits of States, and Local 25B-205 EXHIBIT D COMPLAINT HANDLING UNDER THE Santa Ana Local Workforce Development Area Revised May 20, 2019 Table of Contents I. Information Regarding Complaints 3 A. Nondiscrimination and Equal Opportunity Complaints 3 1. Policy Statement 3 2. Civil Rights 4 3. Nondiscrimination laws under WIOA 4 4. How to File Your Complaint 5 B. Criminal Complaints 6 Il. General Procedures for Handling Non -Criminal Violations of the Act 6 III. Procedures for Handling Complaints at the LWDA Level 8 IV. Procedures for Handling Complaints at the State Level 12 V. Procedures for Handling Discrimination Complaints by Participants 15 VI. Procedures for Handling Disability Complaints by Participants 17 GLOSSARY OF WIOA TE 25B-207 EXHIBIT E Information Regarding Complaints A. Nondiscrimination and Equal Opportunity Complaints 1. Policy Statement In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtain productive employment. In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal opportunity and non-discrimination, as provided in State and Federal equal opportunity and non-discrimination laws including, but not limited to: • Title VI of the Civil Rights Act of 1964 • Title VI of the Civil Rights Act of 1964 • The Age Discrimination Act of 1975, as amended • Section 503 of the Rehabilitation Act of 1973 • Section 504 of the Rehabilitation Act of 1973 • Title IX of the Education Amendments of 1972 • Section 188 of the Workforce Innovation Opportunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connection with any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted - permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA. 25R-208 EXHIBIT E Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non- discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal Opportunity Program. 2. Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disability, national origin, sex, age, political affiliation, or beliefs. This means that — for any of the characteristics listed above: • You may not be denied the opportunity to enroll in WIOA. • No benefits or services may be denied you for discriminatory reasons. • You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. • You must be provided an equal chance to use all facilities available in the program. • Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3. Nondiscrimination Laws under WIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1975 Prohibits arbitrary discrimination against persons' age 40-70. The Rehabilitation Act of 1973 25B-209 EXHIBIT E Prohibits discrimination based on disability. Title IX of the Education Amendments of 1972 Prohibits discrimination in any education or training program or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title VII of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency. White House Executive Order no. 11246 as Amended by Executive Order No. 11375 Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor Secretary's Order no. 4-73 Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emergency Employment Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4. How to File Your Complaint a. Put your complaint in writing. b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened, where it happened and when it happened. d. Give the name and addresses of all persons who were present or who had anything to do with the matter. ...Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: 2513-210 EXHIBIT E Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave., NW Washington, D.C. 20210 Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission, the Equal Employment Opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or employment agency to punish you or any witness for attempting to present the facts in a case. YOUR CIVIL,RIGHTS UNDER THE WORKFORCE INNOVATION OPPORTUNITY ACT Santa Ana Local Workforce Development Area 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 (714)565-2600 B. Criminal Complaints In accordance with the WIOA and the implementing code of Federal section 667.600.... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor." II. General Procedures for Handling Non -Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub 25B-211 EXHIBIT E recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non -criminal complaints arising from the operation of the Santa Ana LWDA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the WIOA complaint process (i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A. The following principles and rules apply to all complaints at all steps of the complaint procedures: All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity. 2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues. 3. Complainants shall have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process. 4. Upon enrollment into employment or training, participants shall be provided with a written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private -for -profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. 25P-212 EXHIBIT E A "participant", within the meaning of these procedures, is an individual who receives employment -training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of employment of any employee who is not a participant, as defined herein. 5. If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has a right to request a review of the complaint by the Governor. 6. Complainants must initially file and exhaust LWDA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the LWDA grant recipient's procedures are not in compliance with the State's procedures. III. Procedures for Handling Complaints at the LWDA Level A. Receipt Complaints Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA administrative entities have the responsibility to conduct hearings and resolve complaints made by individuals about the administration of programs in the LWDA. "LWDA level" encompasses LWDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1. Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following information: a. Full name, telephone number, if any, and mailing address of the complainant; b. Full name, telephone number, and mailing address of the agency involved (respondent); c. Clear and concise statement of facts including dates constituting alleged violation; d. What provisions under the Act, regulations, grant or other agreements under the Act, are believed to have been violated; 255-213 EXHIBIT E e. Remedy sought by the complainant; and If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step. 2. Informal Conference Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. d. If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3. Request for Hearing a. As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with: Jennifer Sommers Sr. Personnel Analyst — EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714)647-5348 25B-214 EXHIBIT E b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint. 4. Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: a. The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b. The date, time and place of hearing before an impartial hearing officer. c. A statement(s) of the alleged violation(s) Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries. B. Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. 1. The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer. 2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing. 3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. 25F?b-215 EXHIBIT E 4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof. Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 5. The party involved should have the right to be represented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case. 6. It is important that the hearing officer obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7. The practice in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state (or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior to the conclusion of the hearing. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board. C. Issuance of Decision Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information: 1. The name of the parties involved. 2. A statement of the alleged violation and issues related to the alleged violation. 3. A statement of the facts. 4. The decision and the reasons for the decision. 5. A statement of corrective action, if any, to be taken. 6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a review of the decision by the State Review Panel. 255k-216 EXHIBIT E D. Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three- year period after the grant has been officially closed out. The Santa Ana LWDA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographer's notes and tape recordings may also be used. E. Establishment of Complaint Procedures In accordance with Section 683.600, each employing agency including private -for -profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include: Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employer's grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employer's grievance procedure shall be provided to each participant upon enrollment in employment training. 2. Written notice, at the time the grievance is filed, of the procedures under which the grievance will be processed. 3. Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the filing of the grievance unless a present and long established grievance specifically provides other limits; and 4. Written notification of the participant's right to request a review of the employer's decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600. IV. Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires the Governor to establish a State Review process of complaints filed at the LWDA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LWDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record 25B-217 EXHIBIT E established at the LWDA level and shall issue a decision based on the information contained therein. Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A. Form and Filing of Complaint. 1. Request for State Review of LWDA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2. Filing of Requests for State Review The State Review Panel shall review all LWDA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information: a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other party c. A copy of the decision d. Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations e. A statement of the relief sought. 3. Complainant Responsibility It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B. Conduct of Hearings. 1. Request for Hearing at the State Level 2513-218 EXHIBIT E If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State's Review Panel for final determination. 2. Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following: a. Full name, address, and telephone number of the LWDA b. Name, address, and telephone number of the LWDA C. Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. A statement of basis for the request for hearing. 3. Evidentiary Hearing Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled. The hearing will be recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents relevant to the issue(s), and to be represented. The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C. State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Director's office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty (30) days of receipt of the request for State review. 256r-219 EXHIBIT E Decisions issued by this panel, under the authority of the Governor, are final. D. Issuance of State Review Decision. The State review will be limited to violations of the WIOA, implementing WIOA regulations or the grant agreement. This review shall be limited to the record established at the LWDA hearing. V. Procedures for Handling Discrimination Complaints by Participants. A. Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. 1. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure under Section II (A). 25D-220 EXHIBIT E PROCEDURES FOR HANDLING NON -CRIMINAL COMPLAINTS No later than 180 days of alleged discrimination Within 1D days of receipt of u nsatisfactory decision or 10 days from date LWDA decision should have been issued. Handling of complaints filed at LWDA level arising in connection with WIOA programs operated by LWDAs Informal Resolution Process Unsatisfactory Decision or LWDA Decision not issued within 60 days Request for State Review w 0 0 0 Governor's Decision issued by State Review Panel If no decision issued by State Review Panel Appeal to DOL 2513-221 EXHIBIT E 2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing. 3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4. Complainants must file their complaint directly with: Jennifer Sommers Sr. Personnel Analyst — EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 VI. Procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of disability will be filed and processed under the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973 at 29 Code of Federal Regulations Section 32. 1. Complaints must exhaust the Santa Ana LWDA's informal resolution procedures before filing their complaint with OCR. 2. Complainants will be made aware of the 180 days requirement in which to file his/her complaint. A. Procedures at the LWDA Level The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complaint. 2. An informal conference will be held with the parties concerned in an effort to resolve the issue(s). The complainant has the right to be present and may be represented during the conference. 3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than thirty (30) days after the filing of the complaint. B. Procedures at the State Level The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWDA. 25B-222 EXHIBIT E 2. The Complainant must file his/her appeal as a request for review directly with the Chief WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision. 3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review. 4. After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governor), the complainant has the right to appeal his/her complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. 25B-223 EXHIBIT E (PROCEDURES FOR HANDLING COMPLAINTS ON BASES OF DISABILITY No later than sso days of Filing of complaint on the basis of Disability with LWDA alleged Day 1 discrimination I Informal Resolution I o If no resolution reached I Request for Hearing I Notice of Hearing Hearing Conducted I I Day145 Day LWDA Decision Unsatisfactory Decision or No Decision Filed within 30 State Review days of LWDA/State Governor's Decision Decision or 90 days from date of 60 Days initial filing of Appeal to Assistant Secretary Department of Labor complaints 25p-224 EXHIBIT E GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT — A law passed by Congress in 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT — An individual who applies to a subrecipient or contract for services provided under WIOA and who has not yet transitioned to the status of participant. ASSESSMENT — Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. v1 inIN2111� rrirc 1 r Il.rl UUIVR-LAIIVAIV I UKILVAN I UK AGGRIEVED PERSON — The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations and/or guidelines. DISCRIMINATION — In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIGIBLE NON -CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER — An employer subject to the provisions of the Civil Rights Act of 1964, as amended, including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL WITH A DISABILITY — Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment. INTAKE — Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs. JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX. Individual "joint complaints" are normally investigated by EEOC unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice 'joint complaints" are normally investigated by OCR. 259-225 EXHIBIT E JURISDICTION — Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc. PARTICIPANT — Any applicant who has: (1) Been determined eligible for participation upon intake; and (2) Who is receiving subsidized employment, training or services (except post -termination services) funded under the Act, following intake, except for an individual who receives only outreach and/or intake and assessment services. 24f3-226 EXHIBIT E CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS GRANTS LOANS and COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying." in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subrecipient's shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure occurring on or before October 23, 1996, and of not less than $11,000 and not more than $110,000 for each such failure. CVOC. dba Proiect Kinship WIOA Youth Program Grantee/Contractor Organization Program Title 1l `--- Signature Ted Kim Name of Certifying Official Signature C� • Certification Regarding Drug -Free Workplace Reguirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act. CERTIFICATION A. The contractor certifies that it will provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug -free awareness program to inform employees about — (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will - (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. 25�� 2�8 (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted - (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B. The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code) .the contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" form. 5-22-2020- Date Program Operator Signature EXHIBIT G 25B-229 DIVISION OF EMPLOYMENT SERVICES PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG -FREE WORKPLACE REQUIREMENTS Name: Ted Kim Name of Contractor: Charitable Ventures of Orange County / Project Kinship Contractor Number: A-2020- Date: July 1, 2020 - June 30 2021 The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site): 2215 N. Broadway #2, Santa Ana, CA 92706 Address EXHIBIT G 25B-230 Certification Regarding Debarment, Suspension Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification Is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were published as Part VII of the May 16, 1988, Federal Register (Pages 19160-19211). (Before completing certification, read instructions which are an integral part of certification) 1. The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; b. Have not within a three-year period preceding this proposal been convicted or had a civil Judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more Public transactions (federal, state or local) terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Charitable Ventures of Orange County, dba Project Kinship Grantee/Contractor Organization Ted Kim Name and Title of Official Authorized to Certify On Behalf of the Grantee 05/22/2020 Date -' INSTRUCTION FOR CERTIFICATION I. By signing and submitting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies, including suspension and/or debarment. 3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction", "debarment", "suspended", "ineligible", "lower tier covered transaction", "participant", "person", "primary covered transaction", "principle", "proposal", and "voluntarily excluded", as used in this cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6. The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will include the clause title "Certification Regarding Debarment, Suspension, Ineligible, or voluntarily excluded from the covered transaction unless it knows that the certification is erroneous. 7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, Including suspension and/or debarment. Assurances & Certifications Selected providers will be required to sign and submit "actual" assurances and certificates as required by the City of Santa Ana and the Workforce Development Board on all contracts. I recognize that I must give assurances for each item below. If I cannot, this proposal will be automatically rejected. Please initial each box. IR I am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner of this agency or business to submit this proposal. .fin} We are not currently on any Federal, State of California, or local Debarment list. >D We will provide records to show that we are fiscally solvent, if needed. 40 We have, or will have, all of the fiscal control and accounting procedures needed to ensure that WIOA funds will be used as required by law and contract. ,® We have additional funding sources and will not be dependent on WIOA funds alone. We do or will meet the applicable Federal, State, and local compliance requirements. These include, but are not limited to: Records accurately reflect actual performance. Maintain record confidentiality, as required. ® Reporting financial, participant, and performance data, as required. Comply with State and Federal fiscal and program activity audits. ® Complying with Federal and State non-discrimination provisions. ® Meeting requirements of Section 504 of the Rehabilitation Act of 1973. Meeting requirements of the American's with Disabilities Act of 1990. (submit completed survey) 49 Meeting all applicable labor law, including Child Labor Law standards. Agree to provide a drug free workplace. Agree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability Coverage in the amount of $1,000,000.00 policy. ® Agree to provide all participants with Grievance Procedures. Agree to insure proposer's employees through Workers Compensation Insurance (including part-time employees) Procurement policies and procedures are in place and meet federal guidelines. We will not: ® Place a youth in a position that will displace a current employee. Use WIOA money to assist, promote, or deter union organizing. Use funds to employ or train of persons in sectarian activities. Use funds for youth in the construction, operation, or maintenance of any part of a facility to be used for sectarian instruction or religious worship. Use WIOA funds for activities that would interfere with or replace regular academic requirements for eligible youth who are not dropouts. Use WIOA funds to carry out programs funded under the School -to -Work Opportunities Act of 1994 unless the program(s) are only for youth eligible to participate under WIOA. Use WIOA money under this contract to purchase any equipment. I hereby assure that all of the above are true. Name Ted Kim coo 5-22-2020 Title Date 259 1 --8113 ADDITIONAL INSURED ENDORSEMENT Insurance Company Philadelphia Indemnity Insurance Company This endorsement modifies such insurance as is offered by the provisions of Policy Number: PHPK1990984 relating to the following: 1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; it officers, employees, agents and representative are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect the additional insureds, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective 07/15/2019 this endorsement form part of Policy #PHPK1990984 Issued to (Name Insured) Charitable Ventures of Orange County Countersigned by RadWga 33anueeaa EXHIBIT J 25B-234 AMERICANS WITH DISABILITY ACT (ADA) AND EQUAL OPPORTUNITY (EO) LAW SURVEY I. Is there a minimum of 2 designated accessibility parking slots? Per Dept. of Rehab Sect. 504 YES® NO❑ II. Are parking slot occupants able to reach the building's entrance for the disabled without having to go behind any other cars, or any other barriers (curb, sidewalks, etc.)? Per Dept. of Rehab. Sect. 504 YES® NO❑ Ill. Is there a front door labeled with the international wheelchair access sign? Per Dept. of Rehab. Sect. 504 YES® NO❑ IV. Is the labeled entrance's threshold not higher than % inch to allow for wheelchair access? Per Dept. of Rehab. Sect. 504 YES® NO❑ V. Is the door -handle to the labeled wheelchair entrance door, a lever handle (not a round doorknob)? Per Dept. of Rehab. Sect. 504 YES® NO❑ VI. If any services are available on second floor, does the building have an elevator? Per Dept. of Rehab. Section 504 YES❑ NO® NA❑ VII. Does the classroom, working area, and break -room have enough room to maneuver a wheelchair and/or crutches? Per Dept. of Rehab. Sect. 504 YES® NO❑ VIII. Does the provider catalog/employee manual, contain the organization's Grievance Policy? Per CFR Title 20, 29, 41 YES® NO❑ IX. Is the Grievance Procedure and contact person made available in writing to the participant on or before the first day of program participation? Per CFR Title 20,29,41 YES® NO❑ X. If serving Limited English individuals, is the grievance procedure and procedures available in their language? Per CFR Title20,29,41 YES® NO❑ XI. Is there at least one internationally labeled accessible restroom for the individuals with disabilities? Per Dept. of Rehab. Sect. 504 YES® NO❑ XII. Does the toilet stall for individuals with disabilities have bars on each side of the wall? Per Dept. of Rehab. Sect. 504 YES® NO❑ XIII. Is there a telephone reasonably accessible to handicap individuals? Per Dept. of Rehab. Sect. 504 YES® NO❑ XIV. Is there a water fountain reasonably accessible to disabled individuals? Per Dept. of Rehab. Sect. 504 YES® NO❑ 25B-235 Xv. Are auxiliary (supplementary) aides available when requested by the individual? Per CFR Title 20,29,41 YES® NO❑ Youth Service Provider Information: Ted Kim Print First & LastNamee 5/22/2020 Service Provider Signature Date 2215 N. Broadway Ave Santa Ana CA 92706 Business Address (714)619-4008 Business Phone Number All information is subject to validation by SAWDB staff upon approval of award. 25B-236 SUBRECIPIENT COMPLIANCE FORM Instructions: Please complete this form, sien and submit to tha Santa Ann wnMnrra no„oi n e . a,.,.., Subrecipient Charitable Ventures of Orange County dba Project Kinship Agreement Date July 1, 2019-June 30, 2020 Agreement Amount $160,000.00 Dun and Bradstreet Data #022084889 Universe Numbering System Catalog of Federal Domestic Assistance (CFDA) The Catalog of Federal Domestic Assistance (CFDA) is a government -wide compendium of Federal programs, projects, services, and activities that provide assistance or benefits to the American public. It contains financial and nonfinancial assistance programs administered by departments and establishments of the Federal government. The primary purpose is to assist users in identifying programs that meet specific objectives (for more information refer to: www.cfda,gov) CFDA Title & Number: WIA Youth Activities #17.259 1<41 initial if you understand and agree with the above statement Monitoring Subrecipient will or may be monitored by officials from the City, State, or Federal entities. Monitoring may include the review of the subrecipient's use of Federal awards through reporting, site visits, regular contact, or other means to provide reasonable assurance that the Subrecipient administers Federal awards in compliance with laws, regulations, and the provisions of contracts or grant agreements and that performance goals are achieved. —initial if you understand and agree with the above statement Audits Subrecipient's expending $750,000 or more in Federal awards during the fiscal year must have met the audit requirements of OMB Super Circular section 200.501 within 9 months of the end of the subrecipient's audit period (refer to: https://www.federal=ister aov/documents/2013/"12/26/"2013-30465/uniform administrative -requirements -cost -principles -and -audit -requirements -for -federal awards ). Please provide documentation that demonstrates the most recent audit in compliance with the above mentioned OMB Circular. ❑ See Attached it,Not Applicable initial if understand you and agree with the above statement 0. - 1 5-22-2020 Chief Executive Officer Signature Date 25B-237 AC`t�RC►� YI CERTIFICATE OF LIABILITY INSURANCE OAT---- - 2-0 07/10 118 THIS CERTIFICATE IS ISSUED A5 A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE BELOW, POLICIES THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the CO -Moe holder is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION 19 WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s), PRODUCER Dickerson Insurance Services, License #OM29112 _Ng°Lni7 Rodrigo _Banualos.___ 1918 Riverside Drive yn��ot 1 '�'A.Ws.EXfll.l328)r9502374------- .._.IPAL� xo L----------_..... Los Angeles CA 90039 A,.,. dt 1323)662.7209 _.....�...,—,. INSURER($AFPOROINBCOVERAGE �— INsuasw A: Phllatlephia Indemnit Iv nsura I[�ce Company_.,_._.__ _NAICa__ 21044 -- ---- ____ _ INsuREo~ '� Charitable Ventures of Orange County INSURER B: New York Marine and General Insurance Com en — p, y_ 76808 _ 4641 MacArthur Blvd., Suite Si INsuREac:_ -- - Newport, CA 92660 COVERAGES CFGTICICATC all laaot•n. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT THE INSURKLVISION ED NAMES ABOVE FOR THE POLICY PERIOD OR CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES OTHER DOCUMENT WITH RESPECT TO WHICH THIS DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, 4TR TRI TYPE OF INSURANCE POLICY NUMBER PoD EFf �___.,__..�_�___...._._. _. _._ MMND EXP GENERAL LIABILITY LIMITS X COMMERdAL GENERAL LIABILITY I Y F. EACHOCCURRENCE S1000000 -OAKTIGi ETG'RENTED-- —''----+-------- PRpMI$ESj€e S(¢' CLAIMe-MADE OCCUR xcuRence .. ,.WI -- MEDEXP(Anyalapewn) $5000 .__.___.___. PHPK1990984 07/15/2019 07115/2020 pERSONAL3ApV INJURY $ 1,00_.0000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERALAGGREGATE $ 2,00Q,000 X POLICY PRO' LOC PRODUCTS-COMPIOPAGG - 3 AUTOMOBILE UAOIUTY 1 L L 1—L Y AUTO aaccitlenl BODILY INJURY (Per parson) S A TO5 PHPK19909E4 0]/15/2019 0]/151202QBRELLAACESSLIA BODILY INJURY(Per aWdem) sebAUTD 1ALLOWNED PHU6678897 07/15/2019 07/15/2020 EACH DCCURRENCEMADE X AGGREGATE s4,000,000D - WORKERSCOMPENSATION $ AND EMPLOYERS' LIABILITY YIN ANY XECUTIVE X �Y IAj U• OTH- B OFf CEWeMERREXCLUDED'I ❑Y N/A WC201900019924 o75 zQ19 Q]5rzn2aE.L EACH_ACCIDENT g9 QQo {MandalanIn NH) Ilyea, descn4e under E4. 015EA5E•EA EMPLOYE . _ _.._.._.._.__�__.__ E.L. DISEASE -POLICY LIMIT _ s 1 00O 00a _. 1,_. _,-_.._.__._........ $ 1,000,QOO FI �` DESCRIPTION OF OPERATIONS LOCATION51 VEHICLES (Attach ACORp lei, Additional RemarW Schadule, h more apace Is requlrad) '�--- The City of Santa Ana, its officers, employees, agents and representatives are included as additional insured as respects to the subject to policy terms and conditions. operations of the policy holder CERTIFICATE HOLDER ,..,,...,... _._.. City of Santa Ana 20 Civic Center Plaza Santa Ana CA 02701 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS, Banuelos ACORD 25 (2010/05) The ACORD name and 1tR1�Bea}�d��narks of ACORD AGREEMENT UNDER THE WORKFORCE INNOVATION AND OPPORTUNITY ACT THIS SUBAWARD AGREEMENT, made and entered into this 7th day of July, 2020, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY") and Orange County Conservation Corps, a non-profit corporation identified by the assigned Data Universal Numbering System (DUNS) Number 835566431 ("SUBRECIPIENT"). RECITALS: A. CITY has been designated a Local Workforce Development Area (LWDA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number. (FAIN) AA253421455A6. B. The State of California has created the LWDA to administer the Act programs operated by the State of California pursuant to the Act. C. As a LWDA, CITY is entitled to receive federal funds to establish programs to increase the employment, retention and earnings of Participants, and increase occupational skills attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ("said program"). D. SUBRECIPIENT is experienced in operating workforce development programs for at -risk youth that provide preparation for secondary and post -secondary education, occupational training, and employment skills for entry into the labor market. E. SUBRECIPIENT is willing to operate said program pursuant to the Act and California law. WHEREFORE, for and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terns and conditions hereof, the parties hereto do hereby agree as follows: I. SUBRECIPIENT'S OBLIGATIONS A. SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR §200.331(a)(1)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CFR §200.331(d) and 2 CFR §200.328, both attached hereto and by this reference incorporated herein. SUBRECIPIENT'S failure to provide said services may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter. 25B-239 Page 1 of 17 B. SUBRECIPIENT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in accordance with the standards and requirements set forth in the Act. C. SUBRECIPIENT agrees to perform the services set forth herein in a professional, timely and diligent manner. D. SUBRECIPIENT shall provide wages and benefits to Participants in accordance with the standards and requirements of the Act, including Section 181 of the Act. E. SUBRECIPIENT shall adhere to the Labor Standards described in the Act, including Section 181 of the Act. F. SUBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WIOA", attached hereto as "Exhibit E" and incorporated herein as though fully set forth in 20 CFR 658.411. SUBRECIPIENT shall advise Participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. G. As a condition of this award of financial assistance under the Act to SUBRECIPIENT from CITY, SUBRECIPIENT assures, with respect to operation of all programs or activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry out such programs or activities, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for Women Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of this assurance. H. SUBRECIPIENT agrees that no participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. I. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: 1. SUBRECIPIENT agrees to maintain such records and submit such reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of SUBRECIPIENT'S services or activities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statements. 25B-240 Page 2 of 17 2. SUBRECIPIENT agrees to forward to the Santa Ana WORK Center Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701 completed Workforce Innovation and Opportunity Act Application form and supporting documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce Innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of participant; and the Workforce Innovation and Opportunity Act Follow -Up form within 15 days following 30, 60, 90,180, 270, and 360 days of exit. SUBRECIPIENT agrees to enter information on the State of California's CalJobs database system as instructed and requested by the Santa Ana WORK Center Administration. 3. CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activities, performance, books, documents, papers, records of SUBRECIPIENT SUBRECIPIENTs, bookkeepers, accountants, employees and Participants related to this Agreement. Such agencies or representatives shall also schedule on -site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and Participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECIPIENT are kept (2 CFR §200.330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4. In the event SUBRECIPIENT does not make the above -referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. 5. All accounting records and evidence pertaining to all costs of SUBRECIPIENT and all documents related to this Agreement shall be kept available at the location where SUBRECIPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, litigation, claims, or exceptions. J. Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning Participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and/or the United States Government or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by SUBRECIPIENT, costs incurred and services rendered hereunder. K. SUBRECIPIENT agrees to complete a monthly Invoice form showing in detail the amount of money already expended by SUBRECIPIENT hereunder, as this is a cash reimbursement contract. Accounting records must be supported by such source documentation as invoices, bills, 25B-241 Page 3 of 17 statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2 CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above -stated documents to the WDB Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenth (loth) day of the month following the month in which SUBRECIPIENT'S services are performed. Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRECIPIENT's funds and cancel this Agreement by giving SUBRECIPIENT ten (10) days written notice thereof. SUBRECIPIENT shall either return to the CITY excess revenues over costs or use such excess revenues as program income for additional training activities authorized under the Act. L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SUBRECIPIENT'S own expense, supplies and other costs of said PROGRAM. M. SUBRECIPIENT shall arrange independently for an audit that includes WIOA funds received from CITY, in accordance with the Act, 2 CFR 200.500. SUBRECIPIENT shall submit one original of each required audit report to CITY within thirty (30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant funds. N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any participant where costs of training are paid for by any other person or entity. O. SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR Part 200 of the U.S. Office of Management and Budget (OMB) and all other applicable federal statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P. SUBRECIPIENT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of any federal contract, the making of any federal grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit F," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said signed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement. Q. SUBRECIPIENT agrees to provide a drug -free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit G" attached hereto and incorporated herein by this reference. 2 5 B-242 Page 4 of 17 R. SUBRECIPIENT, in accordance with the Child Support Compliance Act, recognizes and acknowledges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to: disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDD). S. SUBRECIPIENT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A —Office of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations. T. SUBRECIPIENT agrees to remain in compliance with the Certification Regarding Debarment ("Exhibit H"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part 180). U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008. V. SUBRECIPIENT acknowledges that the official name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center". To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they are taking part in are part of the "America's Job Center". SUBRECIPIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advertisements, reports and other documents describing projects or programs funded in whole or in part with WIOA funds. When the America's Job Center logo is used, SUBRECIPIENT may accompany it with the following statement, "The (Program Name) is a proud partner of the America's Job Center network". SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity. II. CITY'S OBLIGATIONS A. On 1uAY 14, 2020, the CITY was awarded a Department of Labor Workforce Innovation and Opportunity Act youth grant of $828,120.00 for fiscal year 2020-2021. CITY agrees to pay to SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of the Act a sum not to exceed $115,000.00 for SUBRECIPIENT'S performance in accordance with the Budget attached hereto as "Exhibit D" and incorporated herein by reference, during the period of this Agreement, Said sum shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided hereinabove. 25B"243 Page 5 of 17 B. Pursuant to 2 CFR §200.331(a)(4), the Indirect Cost Rate for the SUBRECIPIENT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a de minimis indirect cost rate as defined in 2 CFR §200.414(b) Indirect (F&A) costs. C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increase. D. CITY agrees to provide for on -site monitoring reviews of said program operation at least annually. In addition, monthly desk -top reviews of pertinent information will be conducted. E. CITY has the right to de -obligate the funds hereunder, and take such funding back from SUBRECIPIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIPIENT; or (c) decrease in available funding. III. TERM OF AGREEMENT A. This Agreement shall commence on July 7, 2020, and all duties arising under this Agreement shall have been performed by June 30, 2021. The Term of this Agreement may be extended by a writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow-up services for one (1) year after the Term, whether funded or not. B. SUBRECIPIENT agrees to comply with the closeout procedures detailed in 2 CFR §200.343, including the following: 1. SUBRECIPIENT must submit, no later than ninety (90) calendar days after the end date of the period of performance, all financial, performance, and other reports as required by the terms and conditions of the Federal award; 2. Unless the CITY authorizes an extension, SUBRECIPIENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award; 3. SUBRECIPIENT must promptly refund any balances of unobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in other projects (See OMB Circular A-129 and 2 CFR §200.345); 4. SUBRECIPIENT must account for any real and personal property acquired with Federal funds or received from the Federal government in accordance with 2 CFR §§200.310-200.316 and 200.329; and, 25B-244 Page 6 of 17 5. The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports. IV. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. V. WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS A. SUBRECIPIENT shall use appropriate funds received from CITY to provide workers' compensation to all those hired by SUBRECIPIENT under this Agreement. B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and SUBRECIPIENT maintains itself as an Equal Opportunity employer. VI. APPLICABLE GUIDELINES A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act, and applicable regulations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. B. SUBRECIPIENT also assures and certifies that: 1. SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are in education/training activities, or in unsubsidized employment during the 2"a quarter after exit; (b) Percent of Participants who are in education/training, or in unsubsidized employment during the 4' quarter after exit; (c) the median earnings of Participants in unsubsidized employment during the 2"d n1narter after exit; (d) Percent of Participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit; (e) Percent of Participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains; and, (f) effective in serving employers. 25B-245 Page, oft, SUBRECIPIENT agrees to implement and shall meet any additional performance indicators that may be subsequently required by the Workforce Innovation and Opportunity Act or by any other Federal, State, and local law. 2. SUBRECIPIENT shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 83-354) and in accordance with Title VII of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, handicap or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3. SUBRECIPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement. 4. SUBRECIPIENT shall comply with the requirements that no program under the Act shall involve political activities. 5. RECORD INSPECTION. SUBRECIPIENT shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the WIB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement. 6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program participant or any application for participation in such program because of race, creed, color, national origin, sex, political affiliation or beliefs. 7. SUBRECIPIENT shall maintain appropriate standards for health and safety in work and training situations. 8. SUBRECIPIENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit I" and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public of its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer/program" and that "auxiliary aids and services are available upon request to individuals with disabilities." 10. Based on the population eligible to be served, or likely to be directly affected by the WIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECIPIENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English. 11. SUBRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchased wider this Agreement, will be disposed of 25B-246 Page 8 of 17 in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this Agreement, will be limited to use within the activities outlined in this agreement and will remain the property of the United States Government and/or CITY. Upon termination of this Agreement, SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 12. SUBRECIPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of performance of work under this Agreement, within seventy-four (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT will transfer all pertinent information, specifications and right, title and interest to the designated agency. 14. INVENTIONS, PATENTS AND COPYRIGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CITY. The CITY shall report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery. The DOL and its representative shall determine how the rightsin the invention or discovery, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889). B. Copyright Policy. 1. Unless otherwise provided in the terms of the grant or agreement, when copyright - able material is developed in the course of or under a DOL Grant or agreement, the author and the CITY which developed the work is free to copyright material or to permit others to do so. The SUBRECIPIENT and the Workforce Development Board (WDB) shall have a royalty -free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material. 2. The DOL reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a) The copyright in any work developed under any grant, sub -grant, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgrantee or a SUBRECIPIENT purchases 25B"247 Page 9 of 17 ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR Part 97.34. C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered imder this Agreement. 15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds $100,000, SUBRECIPIENT must comply with Section 306 of the Clean Air Act [(42 USC 1875(h)]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA") regulations (40 CFR Part 35) as any may now exist or be hereafter amended. Under these laws and regulations, the SUBRECIPIENT assures that: (a) No facility to be utilized in the performance of the proposed grant has been listed on the EPA List of Violating Facilities; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (c) It will notify the CITY and the EPA about any known violation of the above laws and regulations. 16. SUBRECIPIENT agrees to adhere to the following STANDARDS OF CONDUCT: a. General Assurance. Every reasonable course of action will be taken by SUBRECIPIENT in order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIENT, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. b. Employment of Former State or CITY Employees. SUBRECIPIENT will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment. c. Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT. d. Conducting Business Involving Close Personal Friends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence that can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with 25B"248 Page 10 of 17 a friend or associate of an executive or employee of SUBRECIPIENT, an elected official in the area or a voting or non -voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retained. e. Avoidance of Conflict of Economic Interest. No executive or employee of SUBRECIPIENT elected official in the area, or voting or non -voting member of a WDB, will solicit or accept money or any other consideration from a third person, for the performance of an act reimbursed in whole or part by SUBRECIPIENT or CITY. Supplies, materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision of services or vote on any matter which would provide direct financial benefit to that member or any business or organization which the member directly represents. f. Salary and Bonus Limitations. All Subrecipients of WIOA program funds are required to comply with federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 7013. VII. HOLD HARMLESS A. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of the negligent acts, errors or omission of SUBRECIPIENT, its employees or subcontractors. B. SUBRECIPIENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its employees or subcontractors. VIII. INSURANCE 1. Commercial General Liability. SUBRECIPIENT agrees to obtain and keep in force during the tern of this Agreement a policy of comprehensive commercial general liability insurance insuring the State of California, CITY, and SUBRECIPIENT against any liability for accident, injury or death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in any single accident or occurrence, with $2,000,000 in the aggregate coverage. Said policy of comprehensive general liability insurance shall be endorsed to provide to CITY and to the State of California, Employment Development Department, at least thirty (30) days written notice prior to cancellation; name CITY, its officers, agents, employees, and volunteers, and the State of California, its officers, employees, and volunteers as Additional Insured; and state that such coverage is primary to 25B-249 Page 11 of 17 any other coverage or self-insurance of the State of California and CITY (in substantially the form as Exhibit J , Additional Insured Endorsement, attached hereto). Governmental entities may substitute a certificate of self-insurance. 2. Automobile Liability Coverage. SUBRECIPIENT shall also obtain and maintain, during the effective period of this Agreement, broad form automobile liability coverage with at least $1,000,000 limit unless reduced by CITY, which applies to both owned/leased and non -owned automobiles used by SUBRECIPIENT employees or Participants in performance of this Agreement, or, in the event that CITY will not utilize such owned/leased automobiles but intends to require employees, Participants or other agents to utilize their own automobiles in the performance of this Agreement, SUBRECIPIENT shall secure and maintain on file from all such employees, Participants, or agents as self -certification of automobile insurance coverage. Governmental entities may substitute a certificate of self-insurance. 3. Workers' Compensation. If SUBRECIPIENT is an "employer", as set forth in California Labor Code Section 3300 et seq., or utilizes Participants as "employees," as set forth in California Labor Code Section 3350 et seq., SUBRECIPIENT shall obtain and keep in force during the term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by Participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of cancellation or modification. SUBRECIPIENT shall carry medical and accident insurance for those Participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to California Labor Code Section 3350, et seq. 4. Equipment Coverage. SUBRECIPIENT shall purchase a policy or policies of insurance covering loss or damage to any and all Equipment provided to or purchased by SUBRECIPIENT in accordance with this Agreement. Said insurance shall be in the amount of the full replacement value thereof, providing protection against the classification of fire, extended coverage, vandalism, malicious mischief, theft, and special extended perils. Governmental entities may substitute a certificate of self-insurance. 5. Youth Protection. To maintain a safe environment, funded youth providers that serve youth under the age of 18 will need to provide a Youth Protection Policy and proof of Sexual Abuse & Molestation insurance coverage of at least $2,000,000. Youth providers will be held responsible for conducting a background clearance (live -scan) for staff that have direct interaction with youth Participants that are under the age of 1 S. 6. Proof of Insurance. Certificates and endorsements must be submitted and approved by CITY prior to any work under this Agreement. SUBRECIPIENT understands that CITY will make no payments under this Agreement until the required certificates and endorsements have been approved by CITY. IX. CORPORATESTATUS All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported immediately to CITY. 25B-250 Page 12 of 17 X. ASSIGNABILITY None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for SUBRECIPIENTs (2 CFR §200.317). No subcontract or assignment shall terminate or alter the legal obligations of SUBRECIPIENT pursuant to this Agreement. XI. LAWS GOVERNING THIS AGREEMENT In its performance under this Agreement, SUBRECIPIENT shall fully comply with the requirements of the following, whether or not otherwise referred to in this Agreement: 1. The Act and all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 CFR 200 and 20 CFR. Parts 651 and 654 2. All applicable State statutes, regulations, policies, procedures and directives; 3. All applicable CITY policies, procedures and directives; 4. All applicable local ordinances and requirements, including use permits and licensing; 5. Court orders applicable to its operation; and, 6. The terms and conditions of this Agreement. If any of the foregoing is enacted, amended, or revised, SUBRECIPIENT will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement, if necessary. XII. EXCLUSIVITY AND AMENDMENT OF AGREEMENT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and SUBRECIPIENT. 25B-251 Page 13 of 17 XIII. FRAUD SUBRECIPIENT shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this Agreement. XIV. CONTINGENCY OF FUNDS SUBRECIPIENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from the State of California to CITY. If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or reimbursement of costs incurred hereunder. XV. TERMINATION A. This Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not terminate this Agreement if undue hardship will result to any participant. B. In the event SUBRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CITY may declare a default and termination of this Agreement by written notice to SUBRECIPIENT, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the mailing or service of the notice of termination, and except for reimbursement of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance. XVI. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and/or the State of California in accordance with the Act and all corresponding regulations and OMB circulars. Pending final disposition of the appeal, SUBRECIPIENT shall act in accordance with CITY's decision unless the dispute involves a change order. 25B-252 Page 14 of 17 XVII. BREACH -SANCTIONS If, through any cause, SUBRECIPIENT violates any of the terms and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBRECIPIENT pursuant to this Agreement, or if SUBRECIPIENT reports inaccurately or if any Audit Report makes disallowances, SUBRECIPIENT shall promptly remedy its acts or omissions and/or repay CITY all amounts due CITY as a result of SUBRECIPIENT's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such time as SUBRECIPIENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice SUBRECIPIENT has failed to repay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in accordance the notice provision in Paragraph XVIII herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: CITY: City of Santa Ana Manager, WDB Administrative Office P.O. Box 1988 (M-76) Santa Ana, CA 92702 CLERK: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Telefacsimile (714) 647-6956 SUBRECIPIENT: Orange County Conservation Corps 1853 N. Raymond Ave., Anaheim, CA 92801 Phone: (714) 956-6222 Fax: (714)888-0059 XIX. MERGER This Agreement, together with the attachments hereto, expresses the total understanding of the parties. There are no oral Understandings of the narties or terms and conditions other than as stated herein. _. 25B-253 Page 15 of 17 XX. VALIDITY The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. XXI. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hereinbelow has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. (Signatures on following page) 25B-254 Page 16 of 17 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above -written. ATTEST: Daisy Gomez Clerk of the Council APPROVED AS TO FORM: Sonia R. Carvalho City Attorney %.7 By: Ryaji O. -lodge Assistant City Attorney FOR APPROVAL: Steven A. Mendoza Executive Director Community Development Agency "CITY" By: Kristine Ridge City Manager "SUBRECIPIENT" BY Na Tit Tax ID #: 33.0563781 Page 17 of 17 25B-255 Workforce Innovation & Opportunity Act Youth Program Provider Orange County Conservation Corps 2020-2021 EXHIBIT A 25B-256 1. Experience/Qualifications (1 page max) Located in Anaheim, California, the Orange County Conservation Corps (OCCC) was founded in 1993 as a part of the Anaheim anti -gang task force, and serves at -risk youth ages 18-25 years old throughout Orange County, California. OCCC is a 501 (c) (3) and currently has a team of 11 board members, and 30 full time staff members. Many of OCCC staff are graduates of our program, and continued to give back through leadership and mentor roles. The OCCC mission is: "To serve young, at -risk adults through employment, training and educational programs that build sel&sufciency and benefit the community through conservation driven projects. " OCCC headquarters is open 7-5pm Monday through Thursday and 8-12pm Friday and located off Raymond and Orangethorpe at: 1853 North Raymond Ave., Anaheim CA 92801, with several major public transportation access points, public parking, and bike locks. OCCC also offers Corpsmember pick-up points throughout Santa Ana, Anaheim, Buena Park and surrounding areas as needed. Facilities decor highlight youth success and youth, entering facilities are greeted by Corpsmembers in professional training positions, within a state-of-the-art conservation building. Operational facilities and educational programs are located less than 1 mile away at 1548 East Walnut Ave., Fullerton CA 92831, in collaboration with the Orange County Department of Education, College and Career Preparatory Academy (CCPA). CCPA offers high school diploma programs, STEM training coursework, and education services, with 5 full time staff members on site. CCPA school hours are: Monday through Friday from 9-6pm. OCCC actively administers the Santa Ana WIOA Youth Programs contract. For the past 14 years OCCC has met and/or exceeded all contract measures, and actively meets all current contract obligations from 2018-19 and follow-up services from 2017-18 Youth. OCCC staff continues to deliver services to a majority of out of school youth through WIOA contracts year over year, in a long-standing record of service excellence and contract management. Further, OCCC provided youth employment services through the Orange County Workforce Development Board for 6 years, serving over 700 youth, and meeting and/or exceeding full contract expectations. OCCC currently provides contract services for the Orange County Development Board WIOA National Dislocated Worker Grant, WIA National Emergency Grants (NEG), serving 62 youth with employment and skills training. OCCC operates an annual budget of $4,311,204 with major funding provided from the State of California, Anaheim, Santa Ana and OC WIOA, North Orange County Public Safety Task Force, fees for service contracts, and various grants to OCCC. In our 26rh year of operation, OCCC provides pathways to skill development resources, employment, training, and educational services to Orange County's hardest -to -reach and neediest segment of our young adult population. In these 26 years, OCCC has provided paidjob training program support to over 9,000 opportunity youth and their families by instilling a strong work ethic, developing an individual's self-worth, while providing the necessary experience and job skills to ensure that our young adults become successful candidates in the workforce. No other organization in Orange County provides as many hours of paid work experienceup to 29 hours a week at a minimum of $13.00 per hour. Last year OCCC paid over 84,000 hours to our Corpsmembers and over 600,000 hours during the past 5 years. EXHIBIT A 25B-257 2. Proposed Program (1 page max) Due to COVID-19, OCCC is following the guidelines of the CDC. Please refer to attached OCCC COVID-19 Policies and Procedures which are subject to change. Youth will enroll in. the Grange County Conservation Corps' program for services inthe following (5) types of measurable skill gaits: educational skill advancement, occupational skill training, high school diploma services, individualized paidjob training, and post -secondary educational achievement. Each youth enrolled will develop an individual service strategy (ISS) in direct coordination with an OCCC Program Specialist. The timeline of services will consist of up to 12 months' direct service. Each participant: will also be eligible for 12-months post exit follow tip services. Youth services are designed to overcome significant barriers not otherwise met within the traditional community assessment of needs. OCCC has extensive history serving youth participants with severe barriers. Services include but are not limited to: recruitment, screening, assessment and linkages, case management, iSS, orientation, enrollment, paidjob training, certifications, competitive employment, educational services, supportive set -vices, skill attainment, and service provisions with individualized target outcomes for each participant Corpsmembers approach the program in 4-phases ofleadership development. Uponsuccessful completion of comprehensive service goals, youth experience trransformational personal growth, pose -secondary educational gains, and increased wages through competitive employment. To assist Corpsmembers in overcoming the barriers and complete the WIGA program successfully, the OCCC Case Manager will identify community partnerships and resources which are available and can provide appropriate service to the participant, i.e. Anaheim Mousing Authority, Project Kinship (Conviction Sentence Reduction), Volunteers of America, Department of Child Support Services, OC 1-lead Start (Child Care), Drug and Alcohol treatment programs, community health care services, Wells Fargo Outreach Team (Financial Literacy), Anaheim Workforce Center, CalWORKS, DMV, etc). Support services are critical to help ensure Corpsmembers are able to obtain and maintain employment post -Corp. These include bus passes, gas cards, housing assistance, childcare assistance and more. The OCCC program design is comprehensive and coordinates services for at -risk youth through extensive network of community partners who provide services as in -kind support. • Program Specialist will be responsible for coordinating outside support setvices with local agencies and community partners • Meetings with collaborating agencies will be scheduled monthly to review and coordinate support services with partnering agencies • Semi-monthly Program Department meetings will include community partner presentations The OCCC's Program Specialist, in coordination with the WIGA participant, are mentors to our youth. Program Specialist will develop the youth's 1SS inclusive of assessment results, work readiness evaluation, ONET and counseling and guidance for personal needs and potential barriers to success. Case managers will review Individual Educational Plans (IEP), help in requesting previous transcripts from high schools, and conduct work readiness pre and post-tests. Corpsmembers receive extensive training in "Green" technologies and projects that address critical state needs, including natural resources and land management, energy and climate programs, emergency response and disaster relief, recycling and land diversion programs, and active transportation development. 25B-258 3. Population (2 pages max) Due to COVID-19, OCCC Isfollowing the guidelines of the CDC. Please refer to attached OCCC COVID-19 Policies and Procedures which are subject to change. 87% of youth served at OCCC identify as Hispanic or Latin American (93% identify as a minority). 85% of youth served qualify for free and reduced lunch, living at or below the Housing and Urban Development (HUD) Federal Poverty Level. Nearly all youth identify as being at risk of becoming homeless and/or experienced homeless. This trend continues to rise, as in 2017-18, 15% of youth entering OCCC programs identified as homeless. Nearly all youth entering programs live with a disability or a significant barrier As part of this program, 14 youth will be enrolled by December 31, 2020. Our program is directed to serve youth ages 18-25. The youth served are primarily high school dropouts (out -of - school youth), who are or have been homeless and/or runaways, have been in foster care, parenting or pregnant youth, who could have mental or physical challenges, who are court involved, on probation, on informal probation, and who have incarcerated parents. Aside from the WIOA Youth eligibility requirements, youth do not need any additional requirements. Depending on a youth's barrier(s), OCCC may help our youth obtain high school diploma or a copy of their diploma, a letter from the foster care system, a birth certificate of their child or children, or a letter from one's health provider stating one's health condition. Otherwise, OCCC does not require any additional documents for enrollment aside from the WIOA Youth eligibility requirements. OCCC has successfully recruited youth into the Santa Ana WIOA program for the past 14 years. We recently completed 100% enrollment for the 2019-2020 program. OCCC uses a 15-point approach to recruit youth. OCCC program specialists are actively -engaged with our community 40 hours a week. Further, OCCC uses several tools specifically targeted to "opportunity" youth, with a priority for out of school youth. The 15-point approach is as follows: 1. Collaboration with the Santa Ana WORK center, and other Orange County one -stop centers. OCCC posts flyers at these locations, and works directly with Evelyn Lenz to send out the OCCC recruitment flyer throughout her network of organizations. 2. OCCC is active at job fairs throughout the year, include job fairs specifically targeted to youth through partnerships with Social Services, OCREP, Orangewood, and work centers. 3. Onsite recruitments with our Family Resource Centers. 4. Social media: Facebook, Twitter, Instagram recruitment postings and engagement. 5. Craigslist and various other career website job postings. 6. Collaboration with the Department of Education, as part of the Career and College Preparatory Academy, in posting OCCC job recruitments throughout the 22 locations, on the Department of Education website, and at the OCCC high school campus. Department of Education teachers and staff also help OCCC in enrolling students in both educational and workforce training programs. 7. Outreach to previous high school dropouts and youth that stopped the enrollment process to re-engage in services and follow-up care. 25B-259 8. Recruitment partnerships throughout our network of various non -profits organizations, and for -profit organizations, as we are always hiring youth. 9. Presentations directly to Youth Guidance Center (YGC), Social Services Agency (SSA), and Health Care Agency (HCA), as well as follow up services with case managers, probation officers, and staff to ensure successful linkage and collaboration of care. 10. Outreach to local high school administrative departments and counselors to successfully transition traditional high school students who are becoming dropouts into a continuing educational program such as the on -site charter school, (CCPA) at OCCC. 11.00CC recruitment flyer. We send it out to all of our community partners to let everyone know we are hiring youth 18-25, immediately. 12. We reserve booths at local Swap meets, flea markets and other local business events to recruit youth. 13. Collaboration with the OCREP in the annual job fair, employment committee, and other ways to establish working partnerships with the community to provide recruitment. 14. Street signs, walk-ins, word of mouth, and siblings of Corpsmembers. 15. Customer Service and follow-up services. Customer service is a major part of our recruitment efforts. We so often work with youth who have experienced significant trauma, experience stigmas, who have been treated poorly by previous employers within the completive employment market. Anxiety to a new place is often a major barrier. OCCC wants each person engaged with OCCC to feel comfortable, welcomed and excited to be joining OCCC. Therefore, we take every extra effort in making each person entering our facility feel valued. Customer services includes offering a drink and snacks by intake counselors, taking time to explain the process, and to listen to the applicant's experience. Our front desk staff including Corpsmembers in professional training positions, as we understand youth often can relate better and feel more comfortable with youth their own age. We do not leave anything to chance. If a young person can enroll in the program, qualifies and is an ideal candidate, there is always going to be significant barrier(s) due to their low-income situation. Not only do we encourage follow-up calls, but we also call to check in on youth enrollment status. Our goal is to meet that need by going above and beyond. To meet that person's needs in taking this step forward. This customer service looks different for everyone entering our building, but the idea is that we will meet each person where they are in their personal and professional development. These 15-points to recruitment have successfully allowed OCCC to continue to meet each program's enrollment needs. OCCC successfully complete the past 14 years of enrollment with the Santa Ana WiOA program by developing this model. The OCCC team meets quarterly to further develop this model, as to always seek to expand our services throughout the community. This approach will continue to be the model for enrolling all 14 youth into the Santa Ana WIOA program by the December 31 sO, 2020 deadline. Included in Attachment C is our letter of support from Lorri Guy, Program Manager for the North Orange County Continuing Education (NOCE) Workability Program. NOCE collaborates in the care of youth to provide referrals to the OCCC programs. Further, Valerie Brauks, Orange County Director of Community Services with the Children's Bureau offers an additional letter of support in referring youth to OCCC programs. 25B-260 4. Assessment (1 page max) Due to COVID-19, OCCC is following the guidelines of the CDC. Please refer to attached OCCC COVID-19 Policies and Procedures which are subject to change. OCCC programs explicitly meet the needs of youth with significant barriers including low- income barriers, gang involvement, drug use, and domestic violence. Once a Santa Ana resident youth (or homeless youth) enters facilities, the screening, assessment and linkages process takes place with full-time Santa Ana WIOA Program Specialist Mr. Darin Garcia as follows: 1. Prospective participant completes and submits the OCCC application. The Program Specialist determines eligibility for the Santa Ana WIOA Youth Program. 2. Topics discussed during the assessment process are as follows: eligibility requirements for program services; what each youth expects upon arrival; an overview of the program mission; expected results/outcomes (employment, obtaining credentials, higher education attainment) and a description of both the youth's and case managers' responsibilities. 3. During the assessment process, the Program Specialist has the opportunity to discuss important issues in detail and identify youth's individual goals. Program Specialist conducts an interview using an OCCC 5-page questionnaire (attached in W-additional attachments section of RFP) to assesses over 50-points upon entry into programs. 4. Once the youth is deemed eligible to be enrolled in the WIOA youth program, registration in CalJobs and selective services is verified. If youth is not enrolled in CalJobs or selective services, Program Specialist assists in registration as necessary. The youth completes an Individual Service Strategy (ISS); which allows the youth to identify their interests and goals, skills and abilities and personal characteristics. Youth then administered the Test for Adult Basic Education (TABS) pre -test in literacy and numeracy skills. According to the 2012 Anaheim Youth Services Assessment the term "at risk" is widely used when referring to youth who may be at risk of `lifelong disadvantage". The assessment found "youth are at risk due to a number of challenges that: have the potential to keel) there from achieving success in their lives. The top 'four riskoutcomes identified through this assessment process, including poverty, gang activity, school dropout, and drug use". OCCC recruits and serves to these barriers. OCCC is the type of program needed to help youth overcome these barriers. OCCC hires homeless youth; OCCC lures youth living in deep poverty; OCCC is felony -friendly. OCCC provides a safe haven from gang activity and gang -pressure. OCCC supports youth living with severe mental health, disabilities, addiction(s) and abuse, duo] diagnosis, and other conditions; OCCC graduates youth who have dropped out of traditional K- 12 educational tracks. OCCC rename barriers as potential strengths, building one's resistance, OCCC supports youth seeking to escape domestic violence. While OCCC'recruittnent efforts target all youth of Santa Ana, the majority of youth entering programs continue to live in Santa Ana's lowest income, soeio-economically restricted neighborboods, with active gang recruitment, and drug abuse. OCCC recruits and serves youth with the most significant barriers, meeting or exceeding the out -of -school recruitment numbers every year over the past 13 years for the Santa Ana WIOA. Youth Program. 25B-261 OCCC staff provide exceptional customer service to complete the assessment and follow lip tasks. Staff go above and beyond. Supportive services are provided, as needed. Staff transport and pick up youth, as needed. Youth gain trust of OCCC. 5. Paid & Unpaid Work Experience (3 pages max) Due to COVID-19, OCCC is following the guidelines of the CDC. Please refer to attached OCCC COVID-19 Policies and Procedures which are subject to change. Corpsmembers may remain at the Orange County Conservation Corps for up to two years to "earn... learn... and serve". This gives them the time necessary to develop the skills to enter the workforce. OCCC's program provides an opportunity for participants to earn a living through paid work experience, learn job skills and further their education, while they serve the public by completing conservation projects and services. Corpsmembers who determine to work at OCCC work 29 hours per week, Monday through Thursday, and receive additional training, workshops, mentoring, supportive services and case management upon returning to the campus at 2:30pm. As one of 14 local and state certified conservation corps in California, OCCC belongs to a State association of local conservation corps designated to provide services to our at -risk young adults. The year-round paid job -training work of Corpsmembers help mitigate changing climate impacts through fire fuel reduction, flood protection, water quality, reforestation, habitat restoration, wetlands protection/reparation, wildlife and native species protection, homeless encampment cleanups, bottle/can, tire, E-waste, and oil recycling. All activities support reduction of Green House Gas and a lower -carbon footprint. Many underrepresented young people in Orange County have little to no access to outdoor experiences. This is especially pervasive in the urban areas we serve, among communities of color and poverty. The mission at OCCC is to preserve and protect the environment, as well as provide paid job skills training and career technical education opportunities for young men and women who come from some of the state's most disenfranchised communities or experience homelessness. Corpsmembers participate in programs and projects that address critical state needs, including natural resources and land management, energy and climate programs, emergency response and disaster relief, recycling and land diversion programs, and active transportation development. As part of youth training, Participants have the option to be placed at Work Experience Site (W EX) and On -the -job -training locations through various multi -year partnerships with OCCC. Our community placement partnership sites including the following sites: Aerofit, Pathways Group, Heavy Equipment College of California, Associated General Contractors of America — Apprenticeship (AGC), Working Wardrobes Thrift shop, PA Commercial Construction, Heritage Museum, Boys & Girls Club of Brea, Yorba Linda & Placentia, Anaheim Independencia FRC, Community Action Partnership, Monkey Business, Walgreen's — (Santa Ana, Anaheim sites), CVS — (Santa Ana, Anaheim sites), Moxie Glam, Smart & Final, G.O.A.L.S., Costco, Dad's Matter Children's Bureau, Crush Studios, Friendly Center, Anaheim Library, Goodwill Industries, Mesa Cold Storage, Orangethorpe Elementary School, and the Southwest Carpentry Union, as measured by the worksite manager. W EX sites, offered year round, also lead to the opportunity for direct hire employment following the completion of the paid job training 25B-262 experience Today, several sites continue to employ previous Corpsmembers in WEX who are now Job Coaches, Managers, Drivers, IT Specialist, Administration Assistants, FIR Clerks, Warehouse staff, and more within that company. Youth training at WEX sites complete a site agreement, orientation specifically detailing policies, and transitional assistance into competitive employment. OCCC WEX sites offer paid job training in opportunities that include in -demand industries identified in the Orange County Regional Plan including Manufacturing (Aerotec site), Information Technology (Goodwill Industries), Healthcare (Children's Bureau ), and Flospitality/entertainment (Manlot). We collaborate with the Marriott International serving all of Orange County, in collaboration. with Ms. Karen Kretschmer, Human Resources Market Manager- Orange County to provide WEX training sites and direct hire within all of the hotels and offices throughout Orange County. Youth receive training in customer service, front desk operations, hospitality, and stewardship. Youth then have an opportunity to gain competitive employment fallowing their training with the Martiot, as well as the Voyage Global Leadership program, including exposure to specialized Graining of several functions with our global hotel network. Marriott Hotels includes Four Points, Fairfield, Residence hm., Towneplace Suites, and Courtyard. Corpsmembers also have an opportunity to join paid and volunteer disaster response assignments, as needed throughout the County and State. Each year certain community needs arise. Currently, Corpsmembers are completing projects in recently burned areas of north Orange County devastated by several wildfires. These projects help remove debris and fine fuel, clear and restore habitat, and require significant teamwork and coordination with the County staff, City staff, Crew Supervisors, fellow Corpsmembers and community members. Other projects include building emergency sand bags, removing fire fuel from dangerous areas, and cleaning up homeless camps from the Sauna Ana Riverbed. Letters of support from the City of Garden Grove's Public Works Facility Vlanagcr Roll Meislalm highlighting the efforts of thepaid job -training program youth completed. Further Michael J.'Byrne, Senior Management Analyst from the City of Iivine's Solid Waste and Recycle Program has provided additionalsupport of the OCCC crews and paid job-trairng program. Numerous Corpsmembers have gone on to work for City and County Public positions related to environmental efforts, public works, and conservation technologies. OCCC through our on -site partnership with the Orange County Department of Education, College and Career Preparatory Academy (CCPA) provide STEM training directly to Corpsmembers. Corpsmembers work in teams or "crews" to develop healthy teamwork skills, healthy communication skills, all apart of the STEM Workplace Skills found to be needed by Orange County companies and entrepreneurs (OCSTEM, 2019). Corpsmembers are required to participate in STEM workshop opportunities to prepare students for college readiness, including Common Core life shrills, healthy communication skills, and to have the ability to solve problems. CCPA teachers recently completed the following STEM training courses in 2018: (1) two day training on the new California Social Science Framework and how the adopted social Science curriculum coincides with the new framework. (2) half -day training on the adopted English Language Arts curriculum and its online components. (3) staff were trained in the remedial reading program, MAX Scholar, to meet the needs of our students to improve literacy 25B-263 skills. (4) three day training on computer use in education. CCPA Principle Dave Conner provided a letter of support highlighting the partnership with OCCC and CCPA. Each of the 14 OSY completing programs at OCCC, in collaboration with CCPA, is required to meet one-on-one with a CCPA instructor to improve skills, with an emphasis on STEM based practices and training. Each OSY receives a laptop computer to complete coursework, workshops and STEM based skills. CCPA staff enroll OSY students near completion of their high school diploma in community college, with an emphasis "Increase staff and student utilization of technology in instruction and learning as demonstrated by teachers and students incorporating 21st Century skills of collaboration, communication, problem -solving, creativity, and character development into assignments" —Dave Conner, CCPA Principle, Orange County Department of Education, Division of Alternative Education. OCCC recognizes another major hurdle to competitive employment in Orange County is a driver's license, as nearly 80% of youth entering programs do not have a driver's license. This challenge is especially pervasive for at -risk youth living in low-income neighborhoods. OCCC is currently developing a 3-year plan to develop urban forestry and arboriculture career development in partnership with West Coast Arborists, Orange County Department of Education and the Disneyland Resorts. The project involves tree planting and monitoring within disadvantaged or severely disadvantaged communities, reduction of Greenhouse gas, career development and driver's education. If the grant is awarded through Proposition 68, OCCC plans to provide onsite driver's education to all youth needing a driver's license the OCCC campus. OCCC offers multiple on -site collaborations with postsecondary institutions, directed at post- secondary educational certifications. OCCC collaborated with the North Orange County Regional Consortium for Adult Education (NOCRC), School of Continuing Education, to bring multiple certification programs to the OCCC campus. These courses included basic computer skills certification (Microsoft Word, Excel, Outlook, PowerPoint), Early Childhood classwork, IT Certification and other courses. NOCRC provide an on -site teacher, and cohorts of 12-20 youth completed certification coursework. OCCC also collaborated with Pomona Fairplex and the Water training program to provide on -site Water Technician and Water Distribution California State Certification. OCCC hired an state certified instructor to train cohorts of students to pass the Water Distribution 1 (D1) and 2 (132) level testing requirements, as well as the Water Technician I (Tl) and 2 (T2) level certification. The program was also supported by the Orange County Community Foundation, These efforts led to 21 youth participating in the program, youth gaining meaningful employment within the water treatment industry, Field site visits were also taken to various major water treatment facilities throughout the region. OCCC offers multiple on -site collaborations with pre -apprenticeship programs. Associated General Contractors of America— Apprenticeship (AGC) completed on -site presentations, workshops, recruitments, and information session at OCCC. Several Corpsmembers have gone on to complete Journeyman apprenticeships with AGC. OCCC and CCPA have also collaborated with Local 441 International Brotherhood of Electrical Workers, with the most recent recruitment taking place at the OCCC campus on 1/31/2019 at 3:30pm to all active Corpsmembers (flyer attached to Attachment W). On -site training for Corpsmembers in the conservation paid job training also receive hand tool training skills certification, 4-phase leadership development, workshops, financial literacy, 25B-264 incentives for multiple achievements, food and snacks, hydration flasks, uniforms, boots and safety training skills. Youth receive extensive training in orientation, as part of their on -boarding to the program. Staff meet Corpsmembers at the start of their first shift to provide additional support, answer any questions, assist with the time clock, and assist in the assignment of one's Project Supervisor. Santa Ana City Council Member Jose Solorio provided a letter of support of OCCC. 6. Alternative Secondary School Services (3 pages max) Due to COVID-19, OCCC is fallowing the guidelines of the CDC. Please refer to attached OCCC COVID-19 Policies and Procedures which are subject to change. The College and Career Preparatory Academy (CCPA) is an affiliate Charter School to the Orange County Department of Education/Alternative, Community, and Correctional Education Schools and Services (ACCESS). CCPA provides an educational program for those 18-25 years of age that have not yet completed a high school diploma. This program serves the targeted population with an independent -study model of instruction that provides the flexibility and support to work and participate in career training programs. CCPA supports its students in a way that focuses on one of the legislative intents in the Charter Schools Act, which is to "increase learning opportunities for all pupils." Through collaboration with a variety of partners, CCPA's ability to meet the needs of its diverse population is strengthened. The most important partnerships are those formulated between teachers, students, parents, mentors and the community. The dynamics among these groups are critical to the planning, implementing and design of CCPA. Agency and community partners are vital to the academic and personal progress, and meaningful learning experiences for CCPA students. These partnerships provide guest speakers, mentors, field trips, career fairs, job shadowing, project -based learning experiences, internships and community service opportunities. CCPA partners with seven agencies through their federally funded workforce programs. Since its inception, it has impacted the lives of more than 600 young adults by giving them the opportunity to complete their high school graduation requirements, developing an Individualized Education Career Service Plan (IECSP), to connecting them with Workforce Innovation and Opportunity Act (WIOA) partners and the Orange County Conservation Corps, who assist them in career exploration and guidance, opportunities for skills training in high demand industries, and leading to a good job along a career pathway or postsecondary education. CCPA opened its doors in the fall of 2018 at the OCCC educational campus, sub -leasing the facility. The majority of our students reside in the cities of Anaheim and Santa Ana. The school's ethnicity breakdown consists of 79 percent Hispanic or Latino, 13 percent white, 2 percent African -American, 2 percent Asian, 4 percent multi -ethnic, and gender mix is equal. Sixty-seven percent of our students range in age from 18-20 years old, but also 17 percent of our students are age 23 and 25, The percentage of students classified as English learners is 38 percent, as low income is 92 percent. 25B-265 CCPA teachers have received significant training within STEM and OC STEM, and Common Core. CCPA provides workshops, one-on-one weekly mentoring, and drop -in study times. OCCC students receive a personal laptop rental provided by CCPA. Youth can complete coursework at the campus, with WIFI capacity, or take their laptop computer with them to complete coursework at home or throughout the community. CCPA on -site staff includes Principle Dave Conner, who assists day-to-day operations, retention services, and dropout recovery. CCPA and OCCC collaborate to coordinate services in dropout recovery. Staff consistently weekly case management meetings, specifically targeting "hotspots" to provide appropriate interventions in reconnecting youth to services. Hotspots are considered someone at risk of falling out of services, experience crisis, or other immediate needs. CCPA and OCCC staff have received significant training in provided support to youth in crisis. OCCC staff have the ability to go to the OSY to provided interventions. OCCC staff also call youth, providing mentoring services and counseling support to problem solve issues, provide referrals to address specific needs, as well as provided supportive services to address further barriers. OCCC staff provide pick up points at various locations throughout Santa Ana, Anaheim and Buena Park to help with transportation barriers. OCCC staff link parenting youth to various childcare providers including Orange County Head Start. OCCC supports mental health issues with directly linking youth to the Health Care Agency Behavioral Health Services for intakes and assessments. OCCC refers youth to several domestic violence shelters and hotlines to support young men and woman, provide psychoeducation regarding the "Cycle of Violence" and the negative effects of violence in the household on early childhood development. Program Specialist for OCCC's Anaheim WBD Grant are led by Ms. Veronica Yepez. Ms. Yepez own life experiences include domestic violence, low-income housing and now she possess the skills to help mentor, guide, and counsel youth to succeed in completing program outcomes. Ms. Yepez recently was honored as a guest speaker at the Ruth House of Hope and shared her own survival story from domestic violence. Ms. Yepez has served youth at OCCC for 8 years. Ms. Yepez also has a Bachelor's of Science in Accounting. She is a talented and passionate role model for the young adults, especially those experiencing "hotspots". Ms. Yepez has years of experience in dealing with crisis situations. OCCC and CCPA provide quarterly back to school celebration events, as all the past students are given specific information needed to continue their educational goals. Staff BBQ and often hold icebreaker activities, complete tours and do everything in our power to re-engage youth in educational and employment programs. OCCC Program Manager Susan Soria often collaborates with local organizations, as she recently was able to get the radio station 97.1 to host a back to school event, which was featured on their radio station, and the campus held a friendly staff vs. Corpsmembers basketball game. OCCC holds Youth Advisory monthly meetings to address improvement of services, increased participation of youth in programs, and innovation within the OCCC. Dropout recovery is also addressed in these advisory meetings, in which OCCC youth present ways to better improve retention services. OCCC have raised funds to host a "prom" night, which Working Wardrobes was able to collaborate in donating dresses for the ladies, and suits for the men. The event provided retention services, providing a lot of excitement for the youth who dropped out of school and were never able to attend their own prom. The event was ultimately a success, and featured in the Orange County Register. 25B-266 The Corps job readiness and workforce preparedness training incorporates the SCANS Foundation Skills and the development of effective personal qualities: Basic Skills: Corpsmembers will become competent in reading, writing, mathematics, speaking and listening. Thinking Skills: Corpsmembers will develop the ability to think creatively, to learn, to reason, to make decisions and to solve programs. Personal Qualities and Leadership Skills: Corpsrnembers will develop individual responsibility, self-esteem, self -management, self-control, stress management, sociability and integrity through OCCC participation. OCCC collaborates with the local Universities and Colleges to provide internship opportunities. Internships include students completing social work hours, organization development, and counseling psychology. Interns have worked with students in the areas of personal, social - emotional counseling, group therapy, and crisis intervention. Interns also work on connecting youth with connecting students with services, as needed. CCPA hosts an annual Governance Council Network Conference, which CCPA Principle Dave Conners hosts more than 60 community business leaders, school site administrators, community college outreach specialist and community leaders to gather in developing education, career preparation, workforce training, employment and STEM based -best practices. OCDE partner agencies are encouraged to network with employers to gain a better understand of what our community needs are today, CCPA youth are referred for services through this consortium. CCPA and OCCC high school specialize in disability services, including when a student has an IEP. Special accommodations include one on one tutoring and support. OCCC also In the past 5 years, OCCC has graduated nearly 450 youth with a California high school diploma. 25B-267 7. Preparation for Postsecondary Education and Training (3 pages max) Due to COVID-19, OCCC is following the guidelines of the CDC. Please refer to attached OCCC COVID-19 Policies and Procedures which are subject to change. OCCC provides integrated services to "at -risk" or "Opportunity Youth". "Opportunity Youth - sometimes referred to as "disconnected youth" - are defined as people between the ages of 16 and 24 who are neither in school nor working. As of 2015, there are approximately 5.8 million young Americans [1 in 6 youth) who meet the definition of Opportunity Youth" (Bridgeland and Milano, 2012), Further, Substance Abuse and Mental Health Services Administration (SAMHHA) found adults under age 24 are the fastest growing segment of people experiencing homelessness, and may be at greater risk of homelessness than any other age group. In 2014, 34% of people experiencing homelessness were under age 24, according to Housing and Urban Development (HUD, 2012) report. SAMSHA further reports Opportunity Youth are "failing to build an economic foundation for adult independence". In these 25 years, OCCC has provided paidjob training program support to over 8,500 Corpsmembers by instilling a strong work ethic, developing an individual's self-worth, while providing the necessary experience and job skills to ensure that our young adults become successful candidates in the workforce. Corpsmembers receive an education, learn professional job skills, take critical steps forward to become an employed and self-sufficient adult; an asset within their families, as asset within their community, an asset for all of California. The Santa Ana WIOA Participant will have the opportunity to earn several certificates of completion and/or accomplishments such as: California high school diploma/GED, Americorps Educational Award(s), Forklift, Chainsaw, Red Cross CPR/First Aid, Safe Serve Food Handlers, California State Guard Card, OSI-IA-10 hour (emphasized for Construction), and other job training readiness certifications. Each certification is individualized to advance each Participants progress towards their IEP and ISSP overall goals. The OCCC organizational put -pose is to empower young adults to become self-sufficient members of their community. The Corps accomplishes this by offering activities and organized instruction targeted toward the educational, professional, and personal development of youth. Some of the common and additional measures to be utilized to evaluate the success of this program will be as follows: Participants who are unemployed and out of school will become enrolled at the Corps and will successfully complete the OCCC paid work experience assignment, as treasured by the Corps Crew Supervisor's work ledger. The work of OCCC's Corpsmembers help mitigate changing climate impacts through fire fuel reduction, flood protection, water quality, reforestation, habitat restoration, wetlands protection/reparation, wildlife and native species protection, homeless encampment cleanups, bottle/can, tire, E-waste, and oil recycling. All activities support reduction of Green House Gas and a lower -carbon footprint. Participants enrolled in the CCPA school will earn their high school diploma and will successfully co -enroll in post -secondary education as they get close to graduation, as measured by classroom instructors teaching records 25B-268 • Participants will successfully acquire "soft" and "hard" occupational skills training needed to complete their assigned work projects (i.e. disaster response, habitat restoration, construction, recycling, conservationprojects, trail building), as measured by the WIOA Program Specialist and the Corps Crew Supervisor's evaluation records. • Participants will successfirlly improve their basic skills and improve at least two grade levels on a standardized test, as measured by TA$E tests and instructor records, • Participants will successfully participate in multiple work and educational leadership experiences, as measured by a list of guest speakers, workshops, field trips, instructor's daily planning, and youth's portfolio. • Participants will successfully apply for and received scholarships for post -secondary instruction, as measured by scholarship awards, post -secondary enrollment. • Participants will successfully demonstrate leadership skills through various crew -based, peer to peer based, and team -based activities, as measured by Crew Supervisor and Program Specialist evaluation notes. • Participants will successfully complete college preparation/tnancial aid/ apprenticeship training, College enrollment workshops, as measured by Program Specialist evaluation notes. Post -secondary educational opportunities/activities which will be offered to WIOA participants also include: • Earning credits towards and completing their high school diploma • Earning scholarships for post -secondary opportunities • Remediation of basic skills and individual tutoring in academic subjects needed • Accompanying youth to make personal introduction and/or visits to individual offices/departments, community colleges, trade schools, universities • Completing financial aid packages, waivers, grants • On -site Social Workers to work with students in the areas of personal, social -emotional counseling which is greatly needed at our school site. As we approach each OSY personal and professional development from a strength's based individual assessment, OCCC must be able to meet each person where they are in their development. Therefore, we have built an extensive network of partnerships within the Orange County post -secondary educational community, as mentioned in previous sections. Our years of experience have found that there are hundreds of career pathways that lead to a livable wage. We are often working with high school dropouts, and significant amount of time is taken to complete one's high school diploma and graduate. As we get close to graduation, our goal at OCCC is to provide co -concurring enrollment at the community college level. Our team helps with every step along the way to enroll a person in college, including taking tours and completing documents at the campus. FAFSA often requires parent taxes, or a waiver, which OCCC staff assist OSY in completing the entire process. Then our goal is to graduate high school, enroll in the counseling course at the local community college, pick a career pathway, and begin taking general education classes, earn credits, and find one's personal passion. Follow up services we continue to support youth in completing our first classes, enrolling in additional eoursework, and helping with additional resources, crisis interventions, supportive services, ongoing emotional mentoring, as well as other follow up services. OCCC have worked in collaboration with the Santa Ana, Fullerton, Cypress, Golden West, Rancho Santiago, and other Community Colleges to support youth in the enrollment of the 25B-269 community college process. We also help youth understand all the specialized training at the community colleges including programs like the Nursing programs, HVAC, Auto -mechanical, and so many other programs, as these are career pathways to a livable wage in Orange County. Another critical tool used at our campus is the benefit of an education. These numbers are highlighted at the campus: "College graduates, on average, earned 56% more than high school grads in 2015, according to data compiled by the Economic Policy Institute. That was up from 51% in 1999 and is the largest such gap in EPI's figures dating to 1973. Since the Great Recession ended in 2009, college -educated workers have captured most of the new jobs and enjoyed pay gains. Non -college grads, by contrast, have faced dwindling job opportunities and an overall 3% decline in income, EPI's data shows." The OCCC Leadership and Development Team focuses on further skills acquisition. Each youth completes 4-phases of their development, ranked according to leadership components: work readiness, certifications, high school diploma, attendance rate, disciplinary write-ups, S.M.A.R.T. goal attainment, leadership activities engaged in at OCCC, and performance reviews. Each phase is represented by a belt, orange, green, silver and black. Team sports, including basketball and soccer tournaments, all-star games, staff vs. student games, and games against local area Conservation Corps are included in this, "phases process." Youth are encouraged to participate in team activities to bring out the best in their social, emotional, and physical wellness. Annual picnics, holiday party meals, family Christmas and Thanksgiving meals allow for Corpsmember appreciation events, recognition for achievement, and phase advancement. The Laguna Canyon Foundation's Executive Director Hallie Jones has provided a letter of Intent to continue support including educational training for Corpsmembers in conservation, environmental stewardship, and habitat restoration. OCCC and The Laguna Canyon Foundation complete several extensive training programs a year for youth in programs, followed by hands on training in habitat restoration, trail restoration, and natural science (erosion, water science, native vs non-native). Josh Volp, Director of Operations, has served OCCC for 19 years, in those years, Josh has nearly seen it all. "Crews" of Corpsmembers are assigned to individual Crew Supervisors, and many of the Crew Supervisors were once Corpsmembers. Josh rewards strong work ethic, and often hires Corpsmembers who show strong leadership, initiative, and drive. Josh takes pride in a job done right, which is the culture within OCCC. Project Supervisors, who have graduated from the OCCC program and gained competitive employment at OCCC, often provided additional support and training to Corpsmembers because they have lived experience. They provide peer to peer services that allow more compassion, understanding, empathy, and ability to overcome barriers. Nearly all of the Program Supervisors are previous Corpsmembers. This level of peer to peer is a pillar and driving force in the recovery model in supporting people with disabilities, as nearly all Corpsmembers entering programs live with a disability. 25B-270 8. Tutoring (1 page max) Due to COVID-19, OCCC is following the guidelines of the CDC. Please refer to attached OCCC COVID-19 Policies and Procedures which are subject to change. Santa Ana OSY will receive tutoring from The College and Career Preparatory Academy (CCPA) on a weekly basis one hour per week with a CCPA teacher. OSY and CCPA will review the weeks progress in coursework, answer questions, explain topics, provide feedback on test scores and results, teach STEM based fundamentals of Common Core, develop a safe and trusting relationship, and ultimately lead to completion of each course. Tutoring will improve TABE literacy and numeracy skills from pre to post test. CCPA facilities also have the ability to provide additional support in tutoring through use of software programs. At times, these programs are able to meet certain grade level numeracy development goals. For example the computer lab has a mathematics program that provide visual queues rather than word problems to develop basic 4- 5`" grade numeracy skills. Further, when accommodations are needed due to Individualized Educational Plans (IEP), CCPA teachers are able to accommodate those needs based on the specific plans in the IEP. Program Specialist will also provide tutoring services for OSY considered below "basic skills deficient'. One-on-one tutoring is available at both the campus and OCCC headquarters in a private room, conference room, or at the computer labs, based on the OSY preference. Program Specialist also have the ability to tutor youth off -site at a location more preferable to the youth. 25B-271 9. Mentoring (1 page max) Due to COVID-19, OCCC is following the guidelines of the CDC. Please refer to attached OCCC COVID-19 Policies and Procedures which are subject to change. OCCC has provided mentoring services for 25 years. OCCC Program Specialist, OCCC Project Supervisors, all CCYS staff, and OCCC administrative staff have all taken on mentorship roles. OCCC has built a strong network of community partnerships to address challenges, crisis, and barriers each youth face. OCCC case managers and staff have helped the most difficult cases, the most challenging, heartbreaking, and tenacious participants at OCCC. We approach each case individually, understanding that life's struggles will happen while in the program, yet challenge our youth to give us their best. At OCCC we hold each participant accountable. We seek, and expect the absolute best out of our youth. We challenge our youth to take pride in the work they complete. Homelessness is a significant burden to our youth. We often recognize one's strength of resilience to build on their self-esteem if they are completing a program while living on the streets. It is an incredible accomplishment. To address this need, in 2018 we started partnering with Citynet, in collaboration with the City of Anaheim, Mercy House, and the Health Care Agency to link our homeless youth to services. Through the Orange County 211 referral system, a VSPDAT can be completed and we can link them to additional support in the community. We have successfully linked youth to supported housing programs, as well as transitional and emergency housing programs. We rely on the Fullerton and Santa Ana Armory in the cold seasons for emergency shelter. We also refer to shelters, as a few more have opened in the past 6 months. We have had housing programs present at all staff meetings as well. Mental health issues and homelessness are often tied closely together, Our staff have received mental health first aid training, and continue to support youth in connecting to the Health Care Agency for mental health services. The health care agency and probation departments also provide referrals to youth in recovery services, as OCCC is willing to support youth with multiple barriers. OCCC staff have taken and sat with youth through initial intakes at the mental health clinics, as there can often he significant stigma attached to the initial meeting with a mental health professional. We also bring mental health providers onsite to present and help. OCCC partners with the Department of Child Support Services to assist young met) and women with custody issues, child support issues, and other significant barriers facing a young adult. Substance abuse is a major coping strategy among at risk youth. In the past we have hostel AA meetings onsite, referred directly to Drug and Alcohol treatment programs, NA mcetings, and Co-occurring support with the health care Agency. Often times youth are in significant denial, not understanding the; risk they are in if they continue to use. We provide psychoeducation using our own lived experiences, as well as the leadership of our youthwho are in recovery. OCCC Corpsmember of the Year in 2017 entered the program homeless and drinking daily. Through his recovery, he was often able to speak directly to our youth in crisis about his own recovery. Because youth spend 6.9 hours a day in a healthy program, they often become their own mentors and friends. At times they will also reach out to staff to alert when someone may be at risk, and Further interventions are provided by OCCC staff. 25B-272 Domestic violence and gang violence is another. major barrier. We've created a safe haven from that life-style. We offer it large network of community resources. We challenge youth to change. 1O.Workshops (2 pages max) Due to COV/D-19, OCCC is following the guidelines of the CDC. Please refer to attached OCCC COVID-19 Policies and Procedures which are subject to change. Wells Fargo Representative Joey Hernandez provides intensive financial literacy through our multi, year partnership. Welts Fargo outreach team offers multiple topic -specific workshops (establishing credit, buying your first car, opening a banking account, starting your own business, interest rates, overdraft fees). We offer a financial incentive for opening a bank account, often inviting several local banks to the campus to bell) teach youth the benefits of a bank account. As we understand at -risk youth are extremely vulnerable to financial predators, over the years we have established a deep trust in our financial partnerships to ensure youth receive concrete information from trusted people in 'financial literacy, and that we have a working relationship for our youth. Workshops are provided on a monthly and at times quarterly basis, depending on Wells Fargo availability. OCCC teaches the Corps to Career workshop series, including workshops on owning your own business. If there is one thing that is clear, youth are extremely resourceful. Many young adults know how to run their own business, yet lack some or the fundamental skills needed to maintain a healthy business over the years. The Corps to Career workshop on Entrepreneur skill training focuses on the "soft" and "hard" skills needed to be your own boss. Corps to Career workshops cycle through a gamut of topics throughout the series before restarting again. OCCC reiterates the fundamental point that education leads to increased wages. This point starts at orientation, and continues throughout one's time at OCCC in various Corps to Career workshops. Orange County's livable wage is increasingly going higher and higher into the mid 20's, and therefore information regarding labor markets that pay well above the livable wage, especially the markets within the high demand industries Construction, health care, IT, hospitaity/entertaimuent) are emphasized. Apprenticeship workshops are also given on a quarterly basis. parenting classes, family planning, as well as longterm financial planning, are a part of the ongoing partnership with Dad's Matter with the Children's Bureau. These workshops and services are available on an on -going basis. OCCC also has a 6-series parenting class with Working Wardrobes, which ends with a fashion show in which all of the women get to attend, dress tip, get their hair done, and be a part of a special event with the community. This class addresses safe sex, safe relationships, family planning ,elf -esteem, and personal self-worth. Worker's Rights/Labor Laws are completed in OCCC program orientation, completed every two weeks, for multiple hours per session, including a. post-test and copies of one's rights, the laws, signed for both Corpsmenbers and the organization, OCCC also often has guest workshops with. various agencies which touch on these topics including Goodwill of Orange County Human Services presentation 'from Rhonda Garcia. Rhonda often presents an FIR perspective as well as an employer's rights perspective to teach youth how to approach interactions with Human Resources. 25B-273 OCCC also facilitates monthly guest speakers to present on various topics including health, wellness, careers, colleges, and much more. For example, Planned Parenthood is scheduled for February to present to the entire; youth body regarding health resources. In the past Human Options has completed domestic violence presentations to the entire youth, which have created intense reactions from ouryouth who have experience sexual assaults, domestic violence assault, as well as challenged the culture of abuse within some low-income communities. These workshops often feature healthy options including creating a safety plan, getting help and getting out of an abusive relationship. These workshops are presented on a quarterly rotation, as the organization is available to present. The Corps to Career workshop series goes into significant depth about personal and professional development. Topics covered include attitude, safety, communication, initiative, cooperation, appearance, work quality vs. quantity, attendance, personal accountability, work ethic, work readiness, leadership skills, disability awareness, volunteering in the community, responsibility, career pathways, certifications, post -secondary education, civic engagement, comrvuuity, Throughout all of these workshops, analytical skills at the workplace are presented at various topics. 'Youth are also encouraged to participate in volunteer opportunities throughout various OCCC partnerships to further their development, and achieve leadership skills as part of the Corps to Career model. OCCC also host guest: speakers who have significant barriers tied disabilities, to provide a common ground of resilience and hope. To show that people in very tough situations call overcome anything, achieve anything they set forth in accomplishing, and motivate our young adults to become leaders of tomorrow. 25B-274 11. Civic Engagement or Leadership Development (2 pages max) Due to COVID-19, OCCC is following the guidelines of the CDC. Please refer to attached OCCC COVID-19 Policies and Procedures which are subject to change. The OCCC Leadership and Development Team focuses on further skills acquisition of each Corpsmember in the program. Every Corpsmember starts with an orange belt at Orientation. Each youth completes 4-phases of their development, ranked according to leadership components: work readiness, certifications, high school diploma, attendance rate, disciplinary write-ups, S.M.A.RT, goal attainment, leadership activities engaged in at OCCC, and performance reviews. Each phase is represented by a belt, orange, green, silver and black, with black belt representing the highest level of personal and professional development. Social events, team sports, family events and participation including basketball and soccer tournaments, all-star games, staff vs. student games, and triviagamin are included in this, "phases process." Youth are encouraged to participate in team activities to bring out the best in their social, emotional, and physical wellness. Annual picnics, holiday party meals, family Christmas and Thanksgiving meths allow for Corpsmember appreciation events, recognition for achievement, and phase advancement. Each phase of leadership and development takes on now challenges. Program Specialist, CCPA teaching staff, Project Managers and Leadership and Development Program Manager all work - together to support a youth's development through his time at the Corps. The second phase, "Green belt" includes 30 days of perfect attendance, which is also an incentive goal, a good work and performance evaluation, and personal growth & development, as determined by staff' engaged with the Corpsmem.ben The green belt also requires completion of workshops, leddenbip development with your program specialist, and work readiness components. The third phase of the program, the "silver belt" includes an additional 30 days of perfect attendance, good wort: and performance evaluation, personal growth and development (physical, mental, educational), completion of a State Recognized Certification, multiple Corps to Career workshops leading to the development of a personal portfolio, and additional career and post- secondary workshops. Additional financial literacy gains, and additional leadership development are also required. 'rho final belt, the "Black" belt requires an additional 30 days of perfect attendance, good work and performance evaluation, personal growth and development (physical, mental, educational), completion of one's personal portfolio and additional competitive employment workshops to prepare for interviews and competitive employment. All youth participate in the leadership and development. OCCC also participates ill Civic engagement. On election day, and leading up to election day, special efforts are made to educate youth on the civic duties one possess as an adult, informing youth on local and national voting rights, where to vote, as well as allowing television time to follow the day's election news. All Corpsmembers participate in these election days. Another civic engagement OCCC creates is flying a group of 2-4 Corpsmembers to Sacramento to meet with the other 14 Conservation Corps and tour the State Capital, meet with legislators, compete in educational activities, often meet with the Governor and other legislative leaders and policy advisors shaping California, and allow for dialogue between Corpsmetmber and one's representative. 25B-275 12. Supportive Services (1 page max) O. Will your organization provide supportive services to youth such as gas cards, bus pass, childcare assistance, etc.? If so, please describe. Due to COVID-19, OCCC is following the guidelines of the CDC. Please refer to attached OCCC COVID-19 Policies and Procedures which are subject to change. OCCC provides supportive services to youth, including gas cards, monthly bus passes, housing support, childcare assistance. Supportive Services comply with W.I.A. Regulations: 663.805: support service may only be provided to individuals who are: participating in core, intensive or training services; unable to obtain supportive services through any other programs provided such services; when they are necessary to enable individuals to participate in the WIA program. Supportive services are available to youth throughout the 12-months in program, as well as the 12-months in follow up after exit. OCCC has provided supportive services and has extensive history in providing this service with care, accountability, and accuracy. At times very special cases will arise, in which the Supportive Services processing procedure will be followed, as with all supportive services (Please see attachment O). 25B-276 13. Incentives (1 page max) A. Will your organization provide incentives to youth for accomplishing program benchmarks or personal goals? If so, please describe. B. Include the Incentive Policy as Attachment H. Due to COVID-19, OCCC is following the guidelines of the CDC. Please refer to attached OCCC COVID-19 Policies and Procedures which are subject to change. OCCC provides incentive to youth for accomplishing program benchmarks or personal goals. Nine total incentives are offered to youth in programs. The following incentives are offered: Perfect Attendance for entire month $50 Driver License Incentive $50 State Recognized Credential/Certification $50 Placement in Employment $50 Open a Bank Account $50 (limit one account) Parole/Probation Discharge $50 Completion of Work Readiness Curriculum/Career Exploration/ Corps to Career $50 Post -Secondary Education $50 Education Program Incentive $100 Any specific rules for each incentive are included behind attachment H. 25B-277 14. Follow -Up Services (3 pages max) Due to COVID-19, OCCC is following the guidelines of the CDC. Please refer to attached OCCC COVID-19 Policies and Procedures which are subject to change. Each participant will be eligible for 12-months post exit follow up services, Follow up services include but are not limited to: Leadership Development, Regular contact with participant's employer addressing work related problems, work related peer support groups, tracking progress of youth in employment and training, supportive service activities, assistance in securing better paying jobs, career development and further education, and adult mentoring. Follow tip services will be captured by Program Specialist at four time intervals: 90 days into follow up (1"quarter), 130 days into follow, up (2"" quarter), 270 days into follow Lip (3"t quarter) and 360 days into follow up (4"' quarter). Employer names, job title, wages per hour and hours per week will be tracked throughout all 4 quarters of follow up services by the Program Specialist Additional comments regarding participant progress will be provided in the file workshect, and documented in individual case notes. Case notes will be captured throughout participants time in the program, as well as follow up services. Incentives, supportive services will be provided during follow up services, Program Specialist will continue to maintain excellent rapport with each participant in follow tip services, to continue to be Ethic to trackand maintain engagement in the program through the 12 months of follow up services as well as, to update and complete their Individual Service plan goals. Program. Specialist will mentor participants to continue each individual goal attainment. Program Specialist will provided regularly scheduled follow up appointments with the participant to monitor progess. As a workforce Innovations and Opportunity Act service provider, the OCCC for nearly a decade, has successfully partnered with the Workforce Investment Boards of Orange County, Anaheim and Santa Ana. We have developed comprehensive metrics within individual case management to meet and exceed the strict guidelines and expectations of these reentry contracts. We will use these same metrics and internal reviews to conduct our project evaluation and provide measurable outcomes for this project. Youth will continue to be stimulated to attend job retention workshops, career advancement and training opportunities, guest speaker presentations, peer support groups, individual follow up meetings on a monthly, if not more frequent, time period. If a participant were to still need to obtain performance goals, Program Specialist will continue to provide excellent customer services, maintain a working relationship, and continue to mentor and motivate youth to exceed the goals set forth within the ISS. 25B-278 15.WI0A Performance Indicators (3 pages max) Due to COVID-19, OCCC Is following the guidelines of the CDC. Please refer to attached OCCC COVID-19 Policies and Procedures which are subject to change. OCCC has a rigorous 15-point recruitment plan to meet the (14) youth enrolled by December 31 ", 2020. Once a Santa Ana resident youth (or homeless youth) enters facilities, the screening, assessment and linkages process takes place with Mr. Garcia as follows: 1. Prospective participant completes and submits the Orange County Conservation Corps online application or walk in application. 2. The Intake/pre-screening process begins. The Program Specialist determines eligibility for the Santa Ana WIOA Youth Program. 3. Topics discussed during the intake process are as follows: eligibility requirements for program services; what each youth expects upon arrival; an overview of the program mission; expected results/outcomes (employment, obtaining credentials, higher education attainment) and a description of both the youth's and case managers' responsibilities. 4. During the intake process, the Program Specialist has the opportunity to discuss important issues in detail and identify the youth's goals. Program Specialist conducts an interview using a questionnaire. 5. Once the youth is deemed eligible to be enrolled in the WIOA youth program, registration in CalJobs and selective services is verified. If youth is not enrolled in CalJobs or selective services Program Specialist assists in registration as necessary. 6. Program Specialist will then go over eligibility checklist and determine what documents the youth should bring to the next appointment to process enrollment e.g. parenting youth (children's birth certificate or social security card), disability (IEP/504 plan form), emancipated or foster youth letter, pregnancy (doctors note), homeless (individual statement, written statement from shelter or social service agency and applicant statement as a last resort), substance abuse (a letter from a drug or alcohol rehabilitation program) and offender (self - certification, applicant statement, court documents). 7. Program Specialist provides the youth an orientation information sheet and list of skills and job duties. S. If youth is a High School drop -out, the Program Specialist assists youth in requesting unofficial transcripts, 9. Program Specialist meets with youth to process enrollment. The following forms are provided to the youth to be signed and completed: Eligibility Checklist, WIOA application, pre - application, program overview form, Equal opportunity form, grievance form, Information release authorization form, program overview form and high poverty index area determination using Census Tracts) , selective service print-out, right to work documents (ID, SSC, Birth Cert, and or/passport), proof of income (if applicable), applicant statement (if applicable), objective assessment (TABE Test), other eligibility Does. 10. The youth completes an Individual Service Strategy (ISS); which allows the youth to identify their interests and goals, skills and abilities and personal characteristics. The youth completes an objective assessment (TABE test) of literacy and numeracy skills and the ONET, Work Readiness pre -test. 11. Once completed, the Program Specialist provides the eligibility forms to the City of Santa Ana for approval. 25B-279 16. Prior Outcomes (1 page max) For the past 13 years OCCC has met and/or exceeded all contract measures, and actively meets all current contract obligations from 2017-I8 and follow-up services from 2016-17 Youth. OCCC staff and services continue to deliver to most disenfranchised youth through the WIOA contracts year over year, in a long standing track record of excellence and full -contract delivery. A Substantial Track Record with Anaheim Workforce Development Board (WDB): OCCC has an outstanding track record in meeting contract deliverables. OCCC currently administers the 2017-18 and 2016-17 WDB Workforce Innovations & Opportunity Act (WIOA) Youth Programs. OCCC was awarded 42 youth slots in 2017-18, and is in follow-up services with 50 youth completing services within the 2016-17 WIOA Youth contract. OCCC has served the Anaheim WDB WIOA Youth Programs grant going on 8 years. OCCC has exceeded and/or met expectations of the RFP all 8 years. In these 8 years serving Anaheim WDB, OCCC has served 324 youth through our partnership. Note: Santa Ana 2017-18 certificates have 11 pending results. 25B-280 17. Fiscal Competency (1 page max) OCCC has dedicated accounting software MIP500, timekeeping software NovaTime3000, and payroll systems M3 to manage our fiscal responsibility. With multiple revenue streams, (federal, state, and local), the OCCC utilizes fund accounting to allocate, capture, and report fiscal data. Fund accounting allows expenses to be tracked and allocated to individual funding sources using a specific fund account and project code(s) for that fund account. OCCC currently administers several other California State, local, private and Federal contracts. Contracts include intensive disaster response projects, State recycling projects, County restoration and trail building assignments, and much more. All finances have been overseen by Tony Huynh for the past 16 years as Chief Financial Officer (CFO). Tony has his Master's degree of Business Administration (MBA), with an emphasis in Finance from Pepperdine University and all WIOA services are directly reported under California's reporting guidelines. Tony has been in financial management within Non-profit organizations for over 20 years and at the OCCC currently operates an annual budget of $4.6 million dollars. In 25 years of operating, OCCC has outstanding ethical business standing with Federal, State, County, and City records, with no issues to report. OCCC, having completed over 20 combined years of contractually comparable services to this proposal, and has the technical experience to fully deliver on another year of services. EXH'2SB-2 Q 1 YSPN MEMBER PERFORMANCE PLAN 2020-2021 OrangeCount_v Conservation Corps WIOA YOUTH POPULATION Youth Population Ages # of Youth to be Served In -School` 16-18 0 Out-of-School(75%minimum) '- 16-24 115,000 TOTAL NUMBER OF YOUTH TO BE SERVED'' PROJECTED ENROLLMENTS & EXPENDITURES (NOTE: 100%OF YOUTH MUST BE ENROLLED BY 2Na QUARTER-DECEMBER 31, 2020) Quarter # of Enrollments Estimated Expenditures per Quarter per Quarter 1`t 5 $23,000.00 2"d (100%Enrollment Required) 9 $23,000.00 3m $32,200.00 4th $36,800.00 TOTAL $115,000.00 ��I�III I�IIR 14 WIOA ELEMENTS I�IIIII PERFORMANCE MEASURES mark a "x" next to the elements provided in your (Projected Benchmarks subjectto change program Baseline=BL ) X 1. Tutoring, study skills training, dropout prevention 1. % of Participants who are in education/training, strategies or in unsubsidized employment during the 2nd quarter after exit X 2. Alternative secondary school services or dropout recovery Benchmark: 66% X 3. Paid & unpaid work experience that have 2. % of Participants who are in education/training, academic and occupational components, which may or in unsubsidized employment during the 4th include: summer employment, pre -apprenticeship, quarter after exit internships & job -shadowing, or On -the -Job training Benchmark: 64% (20% of funds must be used for this element) X 4. Occupational skills training —priority for 3. The median earnings of Participants in recognized credentials aligned with sectors In- unsubsidized employment during the 2nd quarter demand after exit Benchmark: BL* *Pending further State and Federal guidance. X 5. Education offered concurrently with workforce 4. % of participants who, during the program, are preparation activities in education or training that leads to a recognized postsecondary credential or employment AND X 6. Leadership development -community service & peer centered activities who are achieving measurable skill gains Benchmark: BL* X 7. Supportive Services X 8. Adult mentoring *Pending further State and Federal guidance. X 9. Follow-up services for not less than 12 months S. % of Participants who obtain a recognized after exit (required) postsecondary credential or secondary diploma during participation OR within 1 year after exit X 10. Comprehensive guidance & counseling drug & alcohol, etc. Benchmark: 54% X 11. Financial literacy 6. Effectiveness in serving employers Benchmark: BL* X 12. Entrepreneurial skills training X 13. Labor marker information -career awareness and exploration *Pending further State and Federal guidance. X 14. Activities to help youth prepare for and transition to postsecondary education EXHIBIT B 25B-282 ORANGE COUNTY CONSERVATION CORPS 'k�,t Earn. -Learn. -Serve-, Tools to Green the Future( Purpose: toll free: (888) 641-CARP (2677) www.hlreyouth,arg Orange County Conservation Corps Paid Work Experience Policy To establish guidelines for the paid youth work experience of any grant program governed by WIOA regulations or alternative funding and to provide youth with meaningful work experience in order to assure the successful completion of our program. Eligibility: • An individual must be WIOA eligible and enroll with Orange County Conservation Corps (OCCC) or eligible for our general enrollment. • An individual must have legal right to work in the United States and be able to furnish proof upon enrollment in the program • As it is with all WIOA services and our general enrollment, provision of services is not an entitlement. Placements: • All participants will start at the current state of California minimum wage and will be provided paid sick leave. • All participants may be work up to 29 hours per week. • All participants enrolled under the WIOA will have the opportunity to work at a minimum 6 weeks and not exceed 45 weeks or a maximum of 900 hours. Exception will be made on a case by case basis. • All other participants enrolled in our general program will have up to one year to complete the program. Extension may be requested. • All placements will be made based on the individual interest and plans developed with Case Manager/Program Specialist to support the youth in the career exploration and achievement of their goals. Placements will be available on OCCC crews and worksite partner organizations. Roles and Responsibilities: Case Manager/Program Specialist is responsible for: • Assessing and keeping record of youth's work experience needs and placements. • Inform participant of the OCCC policies and formal procedures. • In collaboration with the Placement and Recruitment Specialist and other staff, refer youth to placements. EXHIBIT C 25B-283 ORANGE COUNTY CONSERVATION CORPS • Providing counseling and guidance. • Monitoring worksite compliance of labor laws and compliance with job description duties. Participant is responsible for: • Providing necessary documentation to asses eligibility and maintain legal right to work throughout duration of the program involvement. • Follow OCCC;s procedures and protocols • Respect and cooperate with supervisor and fellow co-workers. • Perform the very best of his/her abilities. • Report and incidents or accidents to the supervisor and/or Case manager/Program Specialist. Placement and Recruitment Specialist is responsible for: • Managing relationships with worksite representatives. • Ensure all proper MOUs and in place and all policies are followed. • Monitor activates of youth at worksites. EXHIBIT C 25B-284 -CORPORANGE COUNTY toll free; (888) 641 CONSERVATION CORPS if lc?rth ram znd av tia� j ar4aEielrr rCit Tools to Green the Future! WIOA Supportive Purpose: To establish guidelines for the issuance of supportive services to youth enrolled in a WIOA funded program and are actively engaged in WIOA Title I activities and/or post -exit follow up services. Procedures: ELIGIBILITY: 1. To request and receive support services, a participant must be actively enrolled in one (1) or more of the fourteen (14) required program elements, including during follow-up services. 2. Supportive services will be approved upon verification of enrollment and participation in required program elements, when it is necessary for youth to participate in required program elements, and when the youth is unable to obtain supportive services though any other program or agency. 3. Provision of support services is not an entitlement and it will be determined what supportive services are reasonably required for youth based on individual need, assessment results, and the Individual Service Plan (ISP). AVAILABILITY OF FUNDS AND ASSESSMENT OF NEED: 1. All Support Services not offered through OCCC are processed on a reimbursement basis. 2. Support services are delivered contingent upon availability of funds. 3. Initial assessment of need will be determined by the Program Specialist. The need for services will be recorded on the Individual Service Plan (ISP) and through on -going assessment. 4. Program Specialist is responsible for determining if transportation is a significant barrier to participation in required program elements, and whether or not the youth were unable to obtain services through another program or agency. 5. Supportive services may be provided while a participant is enrolled in one or more of the 14 elements, including when a participant has exited the program and is eligible for follow up services. Supportive services must be determined based upon the individual and must include a review/assessment of the participant's need for supportive services to meet goals and clearly documented in the case file. Supportive service obligations and expenditures are to be tracked separately and are subject to the additional policies below. EXHIBIT C 25B-285 ORANGE COUNTY CONSERVATION CORPS SUPPORT SERVICES PROCESSING 1. Program Specialist is responsible for: a. Assessing and recording needed services on the ISP form. b. Informing participant of support service policy and the required documentation needed to justify services. c. Referring participant to other supportive services offered outside of OCCC's program. Describe the method for documenting need and the absence of such services through non-WIOA resources. d. Reviewing and approving most reasonable estimates. e. Keeping a log of all supportive services received by each participant with a running total value. f. Filing copies of receipts for supportive services (when applicable) in the participants' files. g. Collecting and reviewing all invoices/statements for accuracy. h. All value cards shall be tracked with a Master Log. 1. Participant is responsible for: a. Obtaining services that are referred by Program Specialist but not provided through OCCC. b. Turn in appropriate documentation. If a participant fails to turn in appropriate documentation, no supportive services will be provided. c. Any lost/stolen/destroyed prepaid value cards requests need to be submitted with an affidavit from the participant. 2. Program Manager is responsible for: a. Reviewing all Supportive Service Receipts before submittal to the finance department and ensures that no deduction is submitted for an initial issuance to a grant funded participant. b. Program Manager will appoint a custodian who will keep the value cards in a secured storage place and keep a Master Log of all value cards. c. Program Manager will perform inventory of value cards at least on quarterly basis and/or make corrective actions to ensure the policy is followed. 3. Chief Executive Officer is responsible for (when necessary and applicable): a. Reviewing and approving invoices/statements for payment. 4. Fiscal Officer is responsible for: a. Verifying the availability of funds and notifying the Program Specialist and the Program Manager. b. Processing payment and use approved contractor policies. 25B-286 ORANGE COUNTY CONSERVATION CORPS Supportive Services: TRANSPORTATION SERVICES: 1. Bus Passes a. One 30-day bus pass will be issued per month. b. In the event the participant loses a bus pass, the participant will be charged for the cost of the replacement, except at the discretion of the Case Manager and approval from the Program Manager. c. Program Staff are responsible for issuing the bus pass and completing the information necessary on the bus pass log, the bus pass receipt form, and the voluntary deduction agreement form, if applicable. d. Copies of the bus pass receipt and Supportive Services Request Form(and voluntary deduction agreement, if applicable) will be kept in the participant file. 2. Gas Cards a. One gas card will be issued per month. In the event the participant loses the gas card, the participant will not receive a replacement. Exceptions will be made at the discretion of the management. Other: All supportive services under WIOA Supportive Services will be provided at the discretion of the Programs Manager and/or other Executive Staff. Other supportive services in additional to the ones mentioned above will follow the same procedures when applicable. EXHIBIT C 25B-287 ORANGE COUNTY CONSERVATION CORPS Earn.Aearn...Serve... Tools to Green the Future! Incentive Policy Effective July 1, 2019 toll free: (888) 641-CORP (2877) Purpose: Incentivize youth for attainment of performance indicators and/or key benchmarks toward those outcomes (including but not limited to attainment of employment skills and goals, mastering competency levels, participating in unpaid career exploration activities, etc.). Encourage youth to participate in activities throughout program duration, including post -exit follow up for up to 12-month and/or based on contractual/agreement for obligations/deliverables. Procedures: An incentive is a payment to a participant for the successful achievement of established and measureable goals as a result of program participation. The incentive must be linked to an achievement and must be tied to training and/or education, work readiness skills, and/or occupational skills attainment goal as identified in the Individual Service Plan (ISP) or Incentive Listing. Such achievements must be documented in the participant's file as the basis for an incentive payment. All incentives are awarded in the form of a prepaid card. Incentives may be awarded for, but are not limited to, the following goal accomplishments as a result of program participation: • Attainment of degree or recognized certificate • Placement in employment or education • Significant accomplishment — reference ISP or Incentive Listing OCCC Youth Incentive plan ensures the following: a. All incentive payments must be relevant to the results of the objective assessment of each participant's ISP. b. All incentive details must be specified in the participant's Incentives Log, including the amount that was provided, the funding source used and the participant's acknowledgement of receipt. c. Participant records (ISP/Case Notes/Incentive Log) and financial records pertaining to incentive payments must be made available for review by local, state, and federal monitors and must meet financial management standards including tracking of actual expenditures against budgeted amounts and support for accounting records to EXHIBIT C 25B-288 ORANGE COUNTY CONSERVATION CORPS ensure proper charging of costs. Incentive Services Processing Program Specialist is responsible for: a. Informing participant of incentive services policy and the required documentation needed to justify services. b. Assessing and recording incentive documentation. C. Keeping a log of all incentives services received by each participant with a running total value. d. Filing copies of proof of attainments of goals for incentive services (when applicable) in the participants' files. e. Collecting and reviewing all documentation for accuracy. f. Submitting the Incentive Request Form for review and approvals. 2. Participant is responsible for: a. Securing proof of incentive attainment to receive an incentive. Finance/Other Staff is responsible for: a. Ensuring a strategic process of establishing incentive plans for the youth participants to support best utilization of incentives based on budget constraints. b. Reviewing and approving all Incentive Requests before submittal to the finance department. 4. Fiscal Officer is responsible for: a. Verifying the availability of funds and notifying the Program Specialist and staff. b. Processing payment/billing. Other: All incentives are optional and are not required. All incentives will be provided at the discretion of the Program Staff and/or other Executive Staff. 2 gg-28%7 ORANGE COUNTY CONSERVATION CORPS �4. Earn. -Learn. -Serve... Tools to Green the Future! Orange County Conservation Corps Procurement Policy Effective 7.1.2016 toll free: (888) 641-CORP (2677) www,hireyouth.org The OCCC will maintain, follow, and enforce procurement procedures to efficiently purchase the equipment, supplies and prepaid cards needed to carry out the daily operations of the OCCC, ensure the OCCC is financially secure, operates within approved budget while maintaining a balanced budget. A. Code of Conduct No employee, officer, or agent of OCCC shall participate in the selection or in the award or administration of any procurement if a conflict of interest, real or apparent, would be involved. Such a conflict could arise if the employee, officer, or agent; any member of his/her immediate family; his/her partner; or an organization which employs or is about to employ any of the above has a financial or other interest in the firm selected for award. No officer, employee, or agent of OCCC shall solicit or accept gratuities, favors, or anything of monetary values from contractors, potential contractors, or parties to sub -agreements, except where the financial interest is not substantial or the gift is an unsolicited item of nominal intrinsic value. Any alleged violations of these standards of conduct shall be referred to the Chief Executive Officer. Where violations appear to have occurred, the offending employee, officer or agent shall be subject to disciplinary action, including but not limited to: dismissal or transfer; when violations or infractions appear to be substantial in nature, the matter may be referred to appropriate officials for criminal investigation and possible prosecution. B. Procurement Procedures The officer, employee or agent responsible for procurement of services, supplies, equipment, prepaid cards or construction shall review all proposed procurement actions to avoid the purchase of unnecessary or duplicative items. All services and items will be purchased with consideration of these priorities: 1. Best value 2. Cash -on -hand status 3. Features and quality of the item 4. Willingness to meet billing, delivery, and service needs. 5. Minority or Woman -owned supplier. 6. Ability of vendor to support the Mission of the OCCC. EXHIBIT C 25B-290 ORANGE COUNTY CONSERVATION CORPS Services and items less than $500: Comparisons of prices, quality, and features can be made by visit, telephone, or by consulting advertisements and catalogues (including the Internet). All purchases must be made within budget guidelines. Written authorization (purchase request approval) and sales receipt confirming payment must be kept on file. Services and items (including prepaid cards) costing less than $500 (routine purchases): a) A designated staff member shall identify two or three vendors who offer discount or competitively priced supplies. Staff shall routinely "shop" those vendors, looking for the best overall price on each order — though not necessarily on an item -by -item basis. Recommended once each year, the staff shall determine which two or three vendors in the area offer the most competitive prices. b) Nothing in the paragraph above shall prevent staff from taking advantage of lower prices from other vendors whenever better prices are available. c) When possible, staff shall attempt to negotiate discounts for large volume purchases, and should inquire about discounts for paying cash. d) All purchases must be made within budget guidelines. Written authorization and sales receipt confirming payment must be kept on file. Services and items (including prepaid cards) costing more than $500 (infrequent purchases): a) A designated staff member shall obtain written quotes, interviewing, screening or advertisements from three vendors whenever possible. Notation of the process should be documented. Purchase decisions shall be made on the basis of the most advantageous purchase for OCCC, based on the above priorities. b) Nothing in the paragraph above shall prevent staff from taking advantage of lower prices from other vendors whenever better prices are available. c) When possible, staff shall attempt to negotiate discounts for large volume purchases, and should inquire about discounts for paying cash. d) All purchases must be made within budget guidelines. Written authorization and sales receipt confirming payment must be kept on file. Sole Source Procurement The use of a sole source supplier is discouraged, and requires authorization of the Chief Financial Officer or Chief Executive Officer. Requests for sole source procurement must include the reason for the lack of competitive information and justification for the selection. C. Authorization a) Staff Authorization: The Chief Executive Officer may, at his or her discretion, give one or more staff members purchase authority for purchases. b) Funds for all purchases must appear in the current board -approved budget. D. Unauthorized Purchases 25B-291 ORANGE COUNTY CONSERVATION CORPS The purchase of supplies for personal use is prohibited, as in any purchase made without the approval of a staff member having purchase authority. In addition to being subject to disciplinary action under the personnel policy and any remedies available under the law, an unauthorized purchaser will be held personally liable for the cost of the unauthorized purchase. EXHIBIT C 25B-292 Orange County Conservation Corps Santa Ana Workforce Investment Board - The Youth Service Provider Network Request for Proposal PY 202012021 ORANGE COUNTY CONSERVATION CORPS BUDGET NARRATIVE Administrative Staff — .02 FTE — $4,200 or 3.6% of budget Administrative staff consists of a small percentage of the Chief Financial Officer to perform various administrative functions including; general & financial management, payroll, accounts payable and office coordination. Administrative Staff Taxes and Benefits - $363 or 0.32% of budget Taxes and benefits include state unemployment at 6.2% of first $7,000 earned, 7.65% FICA and workers compensation. Program Staff —1.18 FTE — $55,165 or 47.97% of budget Program staff consists of 3 individuals of which 1 Program Specialist will be exclusively dedicated to ensure the programmatic success of the grant which includes recruit, enroll youths and overall case management. Other programs staff will be involved to provide overall support, leadership, management, coordination, daily supervision, training engagement and mentorship of enrolled youths. WIOA Program Specialist — 76% FTE: fully responsible for the success of grant Operations Manager— 2% FTE: projects management and acquisition Crew Supervisor I — 40% FTE: project supervision and mentorship Program Staff Taxes and Benefits — $11,301 or 9.83% of budget These include taxes and fringe benefits associated with each staff and their corresponding percentage of time spent on fulfilling all programmatic aspect of the grant. 6.2% for State Unemployment Insurance for first $7,000 earned, 7.65% for FICA and an allocated % of respective health benefits including retirement contribution cost for each associated staff. Participant Wages, Taxes and Benefits — $34,870 or 30.32% of budget Wages are paid directly to participants who earn a minimum of $13.00/$14.00 per hour and are scheduled to work up to 29 hours per week while enrolled in our program. Taxes and workers compensations are directly associated with participants wages and are paid by the Corps. 14 participants @6.1 weeks with 29 hours per week average @$13 per hour and @$14 per hour effective January 1, 2021, NOT including any additional leveraged wages by OCCC. Additional costs include taxes and workers compensation. Support Services — $6,300 or 5.48 % of budget Supportive Services mainly include uniforms, bus passes and gas cards. Other supportive service may include hotel voucher, car repair, tattoo removal, dress for success, material and EXHIBIT D 25B-293 Orange County Conservation Corps Santa Ana Workforce Investment Board - The Youth Service Provider Network Request for Proposal PY 202012021 supply for certification training and any other related costs in helping the participants to successfully complete the program. Incentives — $2,800 or 2.43% budget Incentives are costs associated with prepaid cards given directly to the participants for successfully completing or accomplishing certain required or encouraged milestones. These include obtaining certification, earning a high school diploma and other milestones. Budget Summary Overall, 96% of the budget is budgeted toward programmatic expenses where most of the fund budgeted is directly benefiting the participants in forms of wages, benefits, incentives and supportive services. In addition to the budget, the Corps will also be leveraging approximately up to $114,286 of various costs associated with operating the program. Follow-up Services — Follow-up services for prior year participants (PY19/20) using current budgeted amount in supportive services. Tracking OCCC uses finger biometric to track all participant hours in additional to daily field sign -in sheet. Time cards are generated bi-weekly and are signed off by participants with the corresponding supervisor. Various labor distribution reports are used to track participant hours and earnings. Incentives and supportive services are requested through an applicable form with proper approval before they are delivered. Incentives and supportive services report can be generated at will from our tracking databases. Subcontracting — OCCC does not subcontract any obligations or duties in this proposal. EXHIBIT D 25B-294 EXHIBIT D Workforce�-__- Sant outh Council __-_-_- - '- '_--�/_-_---�-_----- -_ +-� -- |VVorhfuno�|nnovoton&Qpgo¢undvAc� | | �-'--- '--------�-- `— Program Year %U20/3O%1 ! �-'-=-'---�-----�------� �'-- f--'-- ! � -- � ----/� - � � BQdrietFor[M \ Orange County Conservation Corps Administrative Program Total WOA Match/in Kind ra, PA ON Rent - Occupancy Related* 2,797 Utilities Phones Internet fees Parking fees Security Maintenance Insurance Equipment rental fees* Vehicle lease charges (vehicles may not be purchased) Office expenses (consurnables) 564 Accounting Services Project Expenses 25,000 Indirect costs (attach indirect cost rate plan*) Finance Charges 1,020 Staff training Profit (for profits only) Other (fist)* Project Transportation 43196 Charter School 2,098 Follow-up Services (22) (staff time +fol up svcs) 114,286 ��U�-������ ��U� EXHIBIT D Subtotal Admln Staff �4,200 _._Employer -as 321 Workers .42 Benefits Subtotal Admin Staff TaxesslSenefits 363 Total Administrative Expenses 4,583 Project Manager ii 2%11 21000 Upemsor I 'Specialist —Newton :TBD i� 40A— 1 5600 wi(mprogracn -- - !D. Garcia - 7 --- 37,566 Subtotal Program Staff Employer Taxes WorkerNCompensation - ---- Benefits 5,088 Subtotal Program Staff TaxeVSenefits + --- Program Expenses Project Transportation (vehicle, Insurance, fuel, repair & maint) -StaffTraining Occupancy Related (ranta, utiftles; repair & maInt) Subtotal Program Expenses Total Program -Expenses 66,466 Corp -a -ember (CM) Expenses T Average Total hrsl NIOA Witlioerids of CMs - Hourly - Rafe Cm Amount QMS (29 hrlwk x 11 wks) 14 $13 to $14 2,477 30,151 Carry-overs 0 CMS Total Hours/Paid Work Experience 2,477 Employer '- — -- Wo rke rs Com p a ns at! o n - ------- — ----- 2,307 4412 CM Stipend Total Supportive rms/bus passes gas cards/books/tuitlon/others! _jL ... -------- -- CM incentives Bonus r 14 14 14 $ $ 450_j - 6,300 200 2,BOD Subtotal Cms Expenses L- J 43,970 Follow-up Services Prior Year (22) (staff time + sup wc) Total with Follow-up Services --- — $ 116,000 OCCC Match OCCC Staff .5sarles & Wages 46,160 Taxes & Benefits 8,941 OCCC Match,- Participant Wages,&Benefits 2QWD OCIDE Charts r School - ---------- --- 2,098 6CCCExlpenses 37,086 Total OCCC Cash & In tonal $ 114,2861 25B-296 EXHIBIT D Santa Ana Workforce lnvestmet BoardYouth Council _ OCCC Workforce lnnovatlon&Opportunity Aci-I Matching Program Year202012021 WIOA OCCC i Staff Salmm�rresB Wakes IW OA% Dugct In-klntl i Chief Executlse Officer K Sandoni 0%. Chief Financial Officer THuynh 3% 4,200 _ Accounts Payable N Knees 0% - 1,260 Payroll8peclalist S Conde, 0% 1,740 IT Manager P StOnge 0/i - 2,000 _ 1 Director of Operations 1 Volp 0%j Project Manager J Nowton 2%� 2,000 2,M I _ SuperesorI _. TBD _. 40W 15,600 9,750I Superusarll ... TBD _. 0/' _. 3,900 Programs Manager S Sotla- 0/ .__3,600 _... ... Program Spl t V. Yapez Oh - 1,200 WIA Programm 6Speacialist .... D. Garcia 70% 38,000 12,000 ' ...Recruiter E. Vasquez.... _ 0% - 2,20M ,Sub -total Ste% Salaries 4 Wages ',$ 691800I$ 46,180 Sutrbtel SG%Benefits $ 11,866 $ 8,941 I Total Staff Wages and Benefits _ , I$ 71,488 ',$ 66,101 WIOAAmcunt WIOA WIOA OCCC f Operating Exoenms: Budget 2.0% ' portion 2.9% In4elntl Note Adminlstratlon 34,500 1,005,_, - 1.,005� Staff training/staff an aboard meetings _Occupancy 554, 000` 2,797 Rent/utilities/phones/bulidout/occupaELcy a[ed Flnancinglbenking/payroll Charges 35, 000 1,0201 . - Bank/=O /payroll prowssarfee Maiketing/Memberop 27,WD 787 - - ,11020 787I Corps membership and outreach camp algIII Office Expenses 19,000 5341 - _ 5541 Office supplies Pmfeeslonal SeMces 25,W0 72$ - 728 CPA AudIVHWLegal/ConsultantcontmctedserNces Protect Expenses, 1B2,000 25,060 - - 25,000 Cms toots/safety supplies/unlforms(prolecf direct related Trancportadon(Fual,insumnts ment)_ 144,000 4,196 0°/ - 4, 196 Vefleas e/purchases, ve h aho,caflori fuel, ins, ment Travel &Conference 121500 1,000 MAI- _ Staff mileage and misce llaneeus travels/conferences OCDE Charter School 72,000 2,099 - .1,000 2,098 Staff mileage and miscellaneoustraveis/Conferences OCCC Padleipent. Wages &Benefits.. 20,000 20,000., ( - 20,0W Other leveraged participants working hours &.benefits Total Operating Expanses $ 1,033,000 $ 69,184 - $ - $ 69,184 Tolz/ OCCC Match (Cash & In/Ontl) ',. $ 114,286 25B-297 COMPLAINT HANDLING UNDER THE Workforce Innovation Opportunity Act Santa Ana Local Workforce Development Area Revised May 20, 2019 EXHIBIT E 25B-298 Table of Contents Information Regarding Complaints 3 A. Nondiscrimination and Equal Opportunity Complaints 3 1. Policy Statement 3 2. Civil Rights 4 3. Nondiscrimination laws under WIOA 4 4. How to File Your Complaint 5 B. Criminal Complaints 6 II. General Procedures for Handling Non -Criminal Violations of the Act 6 III. Procedures for Handling Complaints at the LWDA Level g IV. Procedures for Handling Complaints at the State Level 12 V. Procedures for Handling Discrimination Complaints by Participants 15 VI. Procedures for Handling Disability Complaints by Participants 17 GLOSSARY OF WIOA TERMS 2 Information Regarding Complaints A. Nondiscrimination and Equal Opportunity Complaints 1. Policy Statement In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtain productive employment. In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal opportunity and non-discrimination, as provided in State and Federal equal opportunity and non-discrimination laws including, but not limited to: • Title VI of the Civil Rights Act of 1964 • Title VII of the Civil Rights Act of 1964 • The Age Discrimination Act of 1975, as amended • Section 503 of the Rehabilitation Act of 1973 • Section 504 of the Rehabilitation Act of 1973 • Title IX of the Education Amendments of 1972 • Section 188 of the Workforce Innovation Opportunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connection with any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA. Administration responsibility for this Equal Opportunity/Affirmative Action (EO/AA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non- discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal Opportunity Program. 2. Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disability, national origin, sex, age, political affiliation, or beliefs. This means that — for any of the characteristics listed above • You may not be denied the opportunity to enroll in WIOA. • No benefits or services may be denied you for discriminatory reasons. • You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. • You must be provided an equal chance to use all facilities available in the program. • Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3. Nondiscrimination Laws under WIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1975 Prohibits arbitrary discrimination against persons' age 40-70. The Rehabilitation Act of 1973 2M1-'Sd1 Prohibits discrimination based on disability. Title IX of the Education Amendments of 1972 Prohibits discrimination in any education or training program or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title VII of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency. White House Executive Order no. 11246 as Amended by Executive Order No. 11375 Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor Secretary's Order no. 4-73 Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emergency Employment Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4. How to File Your Complaint a. Put your complaint in writing. b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened, where it happened and when it happened. d. Give the name and addresses of all persons who were present or who had anything to do with the matter. ...Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: 25b-W2 Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave., NW Washington, D.C. 20210 Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission, the Equal Employment Opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or employment agency to punish you or any witness for attempting to present the facts in a case. YOUR CIVIL RIGHTS UNDER THE WORKFORCE INNOVATION OPPORTUNITY ACT Santa Ana Local Workforce Development Area 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 (714)565-2600 B. Criminal Complaints In accordance with the WIOA and the implementing code of Federal section 667.600.... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor." II. General Procedures for Handling Non -Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub �� 23 recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non -criminal complaints arising from the operation of the Santa Ana LWDA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the WIOA complaint process (i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A. The following principles and rules apply to all complaints at all steps of the complaint procedures: All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity. All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues. 3. Complainants shall have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process. 4. Upon enrollment into employment or training, participants shall be provided with a written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private -for -profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. 2�TY64 A "participant", within the meaning of these procedures, is an individual who receives employment -training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of employment of any employee who is not a participant, as defined herein. 5. If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has a right to request a review of the complaint by the Governor. 6. Complainants must initially file and exhaust LWDA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the LWDA grant recipient's procedures are not in compliance with the State's procedures. III. Procedures for Handling Complaints at the LWDA Level A. Receipt Complaints Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA administrative entities have the responsibility to conduct hearings and resolve complaints made by individuals about the administration of programs in the LWDA. "LWDA level" encompasses LWDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1. Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following information: a. Full name, telephone number, if any, and mailing address of the complainant; b. Full name, telephone number, and mailing address of the agency involved (respondent); c. Clear and concise statement of facts including dates constituting alleged violation; d. What provisions under the Act, regulations, grant or other agreements under the Act, are believed to have been violated; 2B165 e. Remedy sought by the complainant; and f. If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step. 2. Informal Conference Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. d. If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3. Request for Hearing a. As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with: Jennifer Sommers Sr. Personnel Analyst — EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714)647-5348 2 -966 b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint. 4. Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: a. The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b. The date, time and place of hearing before an impartial hearing officer. c. A statement(s) of the alleged violation(s) d. Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries. B. Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. 1. The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer. 2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing. 3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. 4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof. Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. The party involved should have the right to be represented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case. 6. It is important that the hearing officer obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7. The practice in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state (or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior to the conclusion of the hearing. 9. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board. C. Issuance of Decision Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information: 1. The name of the parties involved. 2. A statement of the alleged violation and issues related to the alleged violation. 3. A statement of the facts. 4. The decision and the reasons for the decision. 5. A statement of corrective action, if any, to be taken. 6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a review of the decision by the State Review Panel. 11 2B'168 D. Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three- year period after the grant has been officially closed out. The Santa Ana LWDA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographer's notes and tape recordings may also be used. E. Establishment of Complaint Procedures In accordance with Section 683.600, each employing agency including private -for -profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include: Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employer's grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employer's grievance procedure shall be provided to each participant upon enrollment in employment training. 2. Written notice, at the time the grievance is filed, of the procedures under which the grievance will be processed. 3. Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the filing of the grievance unless a present and long established grievance specifically provides other limits; and 4. Written notification of the participant's right to request a review of the employer's decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600. IV. Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires the Governor to establish a State Review process of complaints filed at the LWDA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LWDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record 12 2B'J69 established at the LWDA level and shall issue a decision based on the information contained therein. Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A. Form and Filing of Complaint. 1. Request for State Review of LWDA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2. Filing of Requests for State Review The State Review Panel shall review all LWDA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information: a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other party c. A copy of the decision d. Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations e. A statement of the relief sought. 3. Complainant Responsibility It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B. Conduct of Hearings. 1. Request for Hearing at the State Level 13 WI- CIL, If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State's Review Panel for final determination. 2. Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following: a. Full name, address, and telephone number of the LWDA b. Name, address, and telephone number of the LWDA C. Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. d. A statement of basis for the request for hearing. 3. Evidentiary Hearing Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled. The hearing will be recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents relevant to the issue(s), and to be represented. The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C. State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Director's office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty (30) days of receipt of the request for State review. 14 Decisions issued by this panel, under the authority of the Governor, are final. D. Issuance of State Review Decision. The State review will be limited to violations of the WIOA, implementing WIOA regulations or the grant agreement. This review shall be limited to the record established at the LWDA hearing. V. Procedures for Handling Discrimination Complaints by Participants. A. Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. 1. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure under Section II (A). 15 2��31ff 2 PROCEDURES FOR HANDLING NON -CRIMINAL COMPLAINTS No later than 180 days of alleged discrimination Within 10 days of receipt of unsatisfactory decision or 10 days from date LWDA decision should have been issued. Handling of complaints filed at LWDA level arising in connection with W10A programs operated by LWDAs Informal Resolution Process Unsatisfactory Decision or LWDA Decision not issued within 60 days Request for State Review w 0 0 Governor's Decision issued by State Review Panel If no decision issued by State Review Panel Appeal to DOL 16 2 g1f3 2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing. 3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4. Complainants must file their complaint directly with: Jennifer Sommers Sr. Personnel Analyst — EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714)647-5348 VI. Procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of disability will be filed and processed under the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973 at 29 Code of Federal Regulations Section 32. 1. Complaints must exhaust the Santa Ana LWDA's informal resolution procedures before filing their complaint with OCR. 2. Complainants will be made aware of the 180 days requirement in which to file his/her complaint. A. Procedures at the LWDA Level The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complaint. 2. An informal conference will be held with the parties concerned in an effort to resolve the issue(s). The complainant has the right to be present and may be represented during the conference. 3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than thirty (30) days after the filing of the complaint. B. Procedures at the State Level 1. The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWDA. v 2. The Complainant must file his/her appeal as a request for review directly with the Chief WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision. The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review. 4. After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governor), the complainant has the right to appeal his/her complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. 18 9 ."I M PROCEDURES FOR HANDLING COMPLAINTS ON BASES OF DISABILITY No later than 180 days of alleged discrimination Filed within 30 days of LWDA/State Decision or 90 days from date of initial filing of complaints Filing of complaint on the basis of Disability with LWDA Informal Resolution o o If no resolution reached o Request for Hearing Notice of Hearing Hearing Conducted LWDA Decision Unsatisfactory Decision or No Decision o State Review Governor's Decision Appeal to Assistant Secretary Department of Labor 19 2bb-%; IV Day 1 Day/45 Day 60 Days GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT — A law passed by Congress in 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT — An individual who applies to a subrecipient or contract for services provided under WIOA and who has not yet transitioned to the status of participant. ASSESSMENT — Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PARTY (CP), COMPLAINANT, GRIEVANT, OR AGGRIEVED PERSON — The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations and/or guidelines. DISCRIMINATION — In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIGIBLE NON -CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and: parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER — An employer subject to the provisions of the Civil Rights Act of 1964, as amended, including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL WITH A DISABILITY — Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment. INTAKE — Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs. JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX. Individual "joint complaints" are normally investigated by EEOC unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR. 20 2 1B317 JURISDICTION — Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc. PARTICIPANT — Any applicant who has: (1) Been determined and (2) Who is receiving subsidized employment, training services) funded under the Act, following intake, except for an and/or intake and assessment services. 21 2B54f 8 eligible for participation upon intake; or services (except post -termination individual who receives only outreach CERTIFICATION REGARDING LOBBYING The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LILL, "Disclosure Form to Report Lobbying." in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subrecipient's shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure occurring on or before October 23, 1996, and of not less than $11,000 and not more than $110,000 for each such failure. 6"ra�nteC�� =rac�qrjqftar� Program Title Name o fgCwei n 9Official EXHIBIT F 25B-319 �'• - •.. . 6 ORMMMUIMHERM` •� The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act. CERTIFICATION A. The contractor certifies that it will provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug -free awareness program to inform employees about — (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will - (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; EXHIBIT G 25B-320 (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted - (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B. The contractor shall insert in the space provided an the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the grant funds (including street address, city, county, state, and zip code) .the contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of Performance" form. Date )r&m 0 0 Pra ito r Sig a; -Ur EXHIBIT G 25B-321 �MYXI 10A A U W149:8 N 51011 kq Name: Name of Contractor: -----O-ra ie County Conservation Corps Contractor Number: A-2020- Date: The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site): 1 PqLN. Raymond Ave Anaheim CA92801 Address EXHIBIT G 25B-322 Certification Re ardin Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98,510, Participants' Responsibilities. The regulations were published as Part VII of the May 16, 1988, Federal Register (Pages 19160-19211). (Before completing certification, read instructions which are an integral part of certification) 1. The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; b. Have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state or local) terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. f �i Grantee/pontractor Organ kation Name nd Titlef Official Autl sized d¢ Certify OnBeh fofifieGrantee � a'z! Dar EXHIBIT H 25B-323 INSTRUCTION FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective recipient of Federal assistance funds is providing the certification as set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies, Including suspension and/or debarment. 3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous whom submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction", "debarment", "suspended", "ineligible", "lower tier covered transaction", "participant", "person", "primary covered transaction", "principle", "proposal", and "voluntarily excluded", as used in this cause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6. The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will include the clause title "Certification Regarding Debarment, Suspension, Ineligible, or voluntarily excluded from the covered transaction unless it knows that the certification is erroneous. 7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 8. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment. EXHIBIT H 25B-324 Assurances & Certifications Selected providers will be required to sign and submit "actual" assurances and certificates as required by the City of Santa Ana and the Workforce Development Board on all contracts. I recognize that I must give assurances for each item below. If I cannot, this proposal will be automatically rejected. Please initial each box. [I am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner of this agency or business to submit this proposal. We are not currently on any Federal, State of California, or local Debarment list. We will provide records to show that we are fiscally solvent, if needed. [ We have, or will have, all of the fiscal control and accounting procedures needed to ensure that WIOA funds will be used as required by law and contract. [[ We have additional funding sources and will not be dependent on WIOA funds alone. We do or will meet the applicable Federal, State, and local compliance requirements. These include, but are not limited to: Ei,T Records accurately reflect actual performance. Maintain record confidentiality, as required. ® Reporting financial, participant, and performance data, as required, ® Comply with State and Federal fiscal and program activity audits. ® Complying with Federal and State non-discrimination provisions, Meeting requirements of Section 504 of the Rehabilitation Act of 1973. ® Meeting requirements of the American's with Disabilities Act of 1990. (submit completed survey) ® Meeting all applicable labor law, including Child Labor Law standards. [ Agree to provide a drug free workplace. ® Agree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability Coverage in the amount of $1,000,000.00 policy. Agree to provide all participants with Grievance Procedures. ® Agree to insure proposer's employees through Workers Compensation Insurance (including part-time employees) Procurement policies and procedures are in place and meet federal guidelines. We will not; Place a youth in a position that will displace a current employee. ® Use WIOA money to assist, promote, or deter union organizing. ® Use funds to employ or train of persons in sectarian activities. ® Use funds for youth in the construction, operation, or maintenance of any part of a facility to be used for sectarian instruction or religious worship. [ Use WIOA funds for activities that would interfere with or replace regular academic requirements for eligible youth who are not dropouts. ® Use WIOA funds to carry out programs funded under the School -to -Work Opportunities Act of 1994 unless the program(s) are only for youth eligible to participate under WIOA. ® Use WIOA money under this contract to purchase any equipment. assure that all of the above are true. EXHIBIT I 25B-325 Policy Number: PAC 515468015 Named Insured: Orange County Conservation Corps Effective Date: 10/01/2019 CG 20 26 (Ed. 04 13) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Schedule Name of Additional Insured Person(s) or Organization(s): City of Santa Ana Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. SECTION II - WHO IS AN INSURED is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury," "property damage" or "personal and advertising injury" caused, in whole or in part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. in the performance of your ongoing operations; or 2. in connection with your premises owned by or rented to you. However: 1. the insurance afforded to such additional insured only applies to the extent permitted by law; and 2. if coverage provided to the Additional Insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these Additional Insureds, the following is added to SECTION III - LIMITS OF INSURANCE: If coverage provided to the Additional Insured is required by a contract or agreement, the most we will pay on behalf of the Additional Insured is the amount of insurance: 1. required by the contract or agreement; or EXHIBIT J Copyright, ISO Properties Inc., 2012 CG 20 26 (Ed. 04/13) •6ib�CY•� Y�ir�6 2. available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. EXHIBIT J Copyright, ISO PlQpertigsylnc., 2012 CG 20 26 (Ed. 04/13) ����7 EXHIBIT J ' 'c ,ff CERTIFICATE OF LIABILITY INSURANCE �-"� DATE 23120 f/YYV) 2/23/2020 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Arthur J. Gallagher & Co. Insurance Brokers of CA., Inc. 505 N Brand Blvd, Suite 600 Glendale CA 91203 CONTACT Annie Lee PHONE Fax 818.539.8601 Alc rvo:618.539.8701 EDoaless: Annie Lee@ajq.com INSURER B AFFORDING COVERAGE NAIC # INSURER A: Great American Alliance Insurance Company 26832 Lice se#: 0726293 INSURED ORANCOU-19 Orange County Conservation Corps 1853 N. Raymond Ave. INSURER B : Great American Insurance Company of NY 22136 INSURER C: Navigators Insurance Company 42307 INSURER D : Anaheim, CA 92801 INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: 824139259 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUER VAID POLICYNUMBER POLICY EFF MMIDDIYYYY POLICY EXP MMiD [YYYY'l LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE F OCCUR Y PAC 515468015 10/l/2019 10/1/2020 EACH OCCURRENCE $1,000,000 A A E PREMISESS EEa a occurrence) $1,000,000 MED EXP (Any one person) $20,000 PERSONAL &ADV INJURY $1,000,000 AGGREGATE LIMIT APPLIES PER: PRO- POLICY PRO- ❑OC JECT GENERAL AGGREGATE $3,000,000 GEN'L X PRODUCTS - COMP/OP AGG $3,000,000 $ OTHER: B AUTOMOBILE LIABILITY CAP 099124906 10/1/2019 10/1/2020 COMINED LIMIT $1,000,000 X ANYAUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ X HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE Per accident $ X comp$500 X cell$500 $ A X UMBRELLA LIAB X OCCUR UMB 560379515 10/1/2019 10/1/2020 EACH OCCURRENCE $4,000,000 EXCESS LIAB CLAIMB-MADE AGGREGATE $4,000,000 DED X1 RETENTION$ in non $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y/N ANYPROPRIETOR/PARTNERIEXECUTIVE OFFICER/MEMBER EXCLUDED? N/A I PER OTH- STATUTE ER E, L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ (Mandatory In NH) If yes, describe under E.L. DISEASE -POLICY LIMIT $ DESCRIPTION OF OPERATIONS bo. C Di'ea.rs&Officers NY19DOLV03181NV 10/1/2019 10/1/2020 Per Claim $2,000,000 ,71 Aggregate $2,000,000 DESCRIPTION OF OPERATIONS LOCATIONS VEHICLES (AC ORD 101, Additional Remarks Schedule, may be attached if more space Is ran ulred) Policy, Abuse and molestation Policy #: PAC 5154680 15 Carrier :Great American Alliance Insurance Company Policy Term: 10/0112019-10/01/2020 Per Claim:$1,000,000 ,Aggregate:$3,000,000 Policy: Professional Liability Policy#: PAC 5154680 15 See Attached... City of Santa Ana Risk Management Division, 4th Floor 20 Civic Center Plaza Santa Ana CA 92702 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REI RQfEt4 1;a All rights reserved_ ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 25B-328 EXHIBIT 7J AGENCY Arthur J, Gallagher & Co. POLICY NUMBER CARRIER AGENCY CUSTOMER ID: ORANCOU-19 LOC #: ADDITIONAL REMARKS SCHEDULE Page 1 of 1 NAMEDINSURED Orange County Conservation Corps 1853 N. Raymond Ave. Anaheim, CA 92801 NAIC CODE EFFECTIVE DATE: ADDITIONAL REMARKS THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILITY INSURANCE Carrier :Great American Alliance Insurance Company POlicyy Term: 10/01 /2019 -10/01 /2020 Per Claim:$1,000,000 ,Aggregate:$3,000,000 The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; its officers, employees, agents, volunteers and representatives are named as named additional insured with respect to the operations of the named insured. Workers Compensation coverage is evidence only. Written notice shall be provided at least ten (10) days in advance of cancellation for non-payment of premium and thirty (30) days In advance for any other cancellation or policy change. ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved I ne Acorcu name and logo are registered marks of ACORD 25B-329 Instructions: Please complete this form, sign and submit to the Santa Ana Workforce Development Board. Subrecipient_ Orange County Conservation Corps Agreement Date July 1, 2020-June 30, 2021 Agreement Amount $115,000 Dun and Bradstreet Data # 835566431 Universe Numbering System Catalog of Federal Domestic Assistance (CFDA) The Catalog of Federal Domestic Assistance (CFDA) is a government -wide compendium of Federal programs, projects, services, and activities that provide assistance or benefits to the American public. It contains financial and nonfinancial assistance programs administered by departments and establishments of the Federal government. The primary purpose is to assist users in identifying programs that meet specific objectives (for more information refer to: www.cfda.gov) CFDA Title & Number: WIA Youth Activities #17.259 initial if you understand and agree with the above statement onitoring rIIng - ------._._ ..... M Subrecipient will or may be monitored by officials from the City, State, or Federal entities. Monitoring may include the review of the subrecipient's use of Federal awards through reporting, site visits, regular contact, or other means to provide reasonable assurance that the Subrecipient administers Federal awards in compliance with laws, regulations, and the provisions of contracts or grant agreements and that performance goals are achieved. initial if ou understand and agree with the above statement y A its _ Subrecipient's expending $750,000 or more in Federal awards during the fiscal year must have met the audit requirements of OMB Super Circular section 200.501 within 9 months of the end of the subrecipient's audit period (refer to: ht�t at. www.federaIre_gister,goyldacuments 2053 12 26 033 0465im�iformF aclmirGisirative-reguitements-rost-principles-and audit -requirements for fedora€ -awards.). Please provide documentation that demonstrates the most recent audit in compliance with the above mentioned OMB Circular. ❑ See Attached ❑Not Applicable §ief nitial if you understand and agree with the above statement 2t 4 a _. 'x cub e Officer S r to 25B-330 AMERICANS WITH DISABILITY ACT (ADA) AND EQUAL OPPORTUNITY (EO) LAW SURVEY 11 Is there a minimum of 2 designated accessibility parking slots? Per Dept. of Rehab Sect, 504 YES® NOD II. Are parking slot occupants able to reach the building's entrance for the disabled without having to go behind any other cars, or any other barriers (curb, sidewalks, etc.)? Per Dept. of Rehab. Sect. 504 YES® NO[:] III. Is there a front door labeled with the international wheelchair access sign? Per Dept. of Rehab. Sect. 504 YES® NC[:] IV. Is the labeled entrance's threshold not higher than Y, inch to allow for wheelchair access? Per Dept. of Rehab. Sect. 504 YES® NO❑ V, Is the door -handle to the labeled wheelchair entrance door, a lever handle (not a round doorknob)? Per Dept. of Rehab. Sect. 504 YES® NO[:] VI„ If any services are available on second floor, does the building have an elevator? Per Dept. of Rehab. Section 504 YES❑ NOD NA® VIh Does the classroom, working area, and break -room have enough room to maneuver a wheelchair and/or crutches? Per Dept. of Rehab. Sect. 504 YES® NO[:] Vill. Does the provider catalog/employee manual, contain the organization's Grievance Policy? Per CFR Title 20, 29, 41 YES® NO❑ IX. Is the Grievance procedure and contact person made available in writing to the participant on or before the first day of program participation? Per CFR Title20,29,41 YES® NOD X. If serving Limited English individuals, is the grievance procedure and procedures available in their language? Per CFR Title 20,29,41 YES® NC[:] XL Is there at least one internationally labeled accessible restroom for the individuals with disabilities? Per Dept. of Rehab. Sect, 504 YES® NO[:] XII. Does the toilet stall for individuals with disabilities have bars on each side of the wall? Per Dept. of Rehab. Sect. 504 YES® NO❑ XIIE Is there a telephone reasonably accessible to handicap individuals? Per Dept. of Rehab. Sect. 504 YES® NOD XIV, Is there a water fountain reasonably accessible to disabled individuals? Per Dept. of Rehab. Sect, 504 YES® NO[:] 25B-331 W Are auxiliary (supplementary) aides available when requested by the individual? Per CFR Title 20,29,41 YESN NOD Youth Service Provider Information: Kathar n 0, Muni Print First 6 t Servi et Signature D e 1853 N Raymond Ave Anaheim CA 92801 Business Address 71G4-111-111, Business Phone Number All information is subject to validation by SAWDB staff upon approval of award. 25B-332