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Home My WebLink About AGENDA_2020-07-07 City Council Meeting Agenda July 7, 2020 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor MPulido@santa-ana.org Vicente Sarmiento David Penaloza Councilmember – Ward 1 Councilmember - Ward 2 VSarmiento@santa-ana.org DPenaloza@santa-ana.org Jose Solorio Phil Bacerra Councilmember - Ward 3 Councilmember - Ward 4 JSolorio@santa-ana.org PBacerra@santa-ana.org Juan Villegas Nelida Mendoza Mayor Pro Tem - Ward 5 Councilmember - Ward 6 JVillegas@santa-ana.org NMendoza@santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Kristine Ridge Daisy Gomez City Attorney City Manager Clerk of the Council NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. \[Americans with Disabilities Act, Title II, 28 CFR 35.102\] BASIC CITY COUNCIL MEETING INFORMATION Agenda & Materials - The agenda titles provide the public with a list of items to be considered by the Council broken down into four categories: Presentations, Consent Calendar, Business Calendar and Public Hearings. Presentations are ceremonial. Consent Calendar are considered to be routine by the City Council and may be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) for a separate vote. Business Calendar and Public Hearing items are considered individually. Additional information of the various categories on the agenda is found on the “Understanding Your City Council Meeting Agenda” pamphlet at: http://www.ci.santa-ana.ca.us/coc/documents/understanding_council_agenda.pdf. The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. All staff reports and any non-confidential writings or documents provided to a majority of the City Council members regarding any item on this agenda are available for public inspection in the Clerk of the Council Office during regular business hours and posted on the City’s website the Friday before a Council meeting at: http://www.santa-ana.org/coc/granicus.asp Public Comments / Oral Communication - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the jurisdiction of the City. Public comments will be held during the beginning of the meeting for ALL comments on agenda and non-agenda items, except for public hearings. Comments for public hearings will take place after the hearing is opened. This is being done to respect the time constraints of residents who cannot stay late into the evening to comment on items that they feel strongly about. Individuals who would like to comment on an agenda item or make a general comment regarding a topic not in the meeting’s agenda may do so by filling out a comment card with staff prior to this time segment in the meeting and entering the Chamber when instructed. The public is advised that the general seating area within the Chamber will NOT be made available in order to maintain social distancing and reduce the possibility of COVID-19 transmission. Seating with social distancing will be available outside the Council Chamber for members of the public to await their turn to speak. All City employees and members of the public that attend public meetings MUST wear a mask or face covering and maintain a physical distance of 6 feet from persons who are not members of the same household when inside the Chamber. Individuals who do not want to wear a mask or face covering or attend in person are invited to provide their comments via email instead to ecomment@santa-ana.org. Additional safety measures, such as hand sanitizer and disinfecting wipes, will be made available. Members of the public who have tested positive for COVID-19, are displaying symptoms of the illness, or are immunocompromised and at a higher risk if exposed SHOULD NOT attend City Council meetings in person. If you are not sure if this applies to you, please refer to the Centers for Disease Control and Prevention’s website: www.cdc.gov/coronavirus. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE PRESIDING MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. The City of Santa Ana thanks residents for their ongoing patience and flexibility as we continue to balance safety and public participation. Written Communication – Correspondence regarding any item on the agenda may be faxed to (714) 647-6956 or emailed to eComment@santa-ana.org. Please submit by noon on the Monday before the City Council meeting day to allow sufficient time to upload to the website and circulate to the City Council for their consideration. Emails received after the deadline will be uploaded to the City’s website at the earliest possible opportunity. Translation Services - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish-to-English) in addition to those wishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio. Watch Meeting Live - - Visit the City’s website https://www.santa-ana.org/cc/city-meetings and select the active link for the City Council Meeting in English or Spanish Livestream - Time Warner Cable customers can watch on TV-Channel 3 - AT & T U-verse Cable customers can watch on TV-Channel 99 - Visit the City’s YouTube site at youtube.com/cityofsantaanavideos/live with closed captioning CITY VISION AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follow: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: • Integrity · • Honesty •·Responsibility·• Fairness·• Accountability·• Respect·• Efficiency CITY COUNCIL AGENDA 2 JULY 7, 2020 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING JULY 7, 2020 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS BACERRA, MENDOZA, PENALOZA, SARMIENTO, SOLORIO, AND VILLEGAS PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION RUPERT VEGA, POLICE CHAPLAIN CEREMONIAL PRESENTATIONS CEREMONIAL OATH OF OFFICE FOR COUNCILMEMBER NELIDA MENDOZA ADMINISTERED BY CONGRESSMAN LOU CORREA CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENTS Pursuant to Government Code Sec. 54954.3, members of the public may address either the City Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other related entities. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CITY COUNCIL AGENDA 3 JULY 7, 2020 CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar items: Items 13A through 55B. ADMINISTRATIVE MATTERS BOARDS / COMMISSIONS / COMMITTEES 13A. APPOINT VARIOUS BOARDS AND COMMISSIONS MEMBERS NOMINATED BY COUNCILMEMBER MENDOZA AS THE WARD 6 REPRESENTATIVES FOR A FULL TERM EXPIRING DECEMBER 13, 2020 - Clerk of the Council Office RECOMMENDED ACTION: Appoint. Name Board/Commission 1. Sandra Pena Sarmiento Historic Resources Commission 2. Tom Morrissey Planning Commission MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) – City Attorney’s Office 19B. EXCUSED ABSENCES – Clerk of the Council Office 19C. RECEIVE AND FILE PUBLIC WORKS AGENCY PROJECT STATUS AND CAPITAL IMPROVEMENT PROGRAM QUARTERLY REPORT FOR APRIL 2020 THROUGH JUNE 2020 – Public Works Agency The CIP Executive Summary Schedule is available on the City’s website at: https://www.santa-ana.org/pw/capital-improvement-program-schedule/ RECOMMENDED ACTION: Receive and file the Public Works Agency Project Status and Capital Improvement Program (CIP) Quarterly Report for April 2020 through June 2020. CITY COUNCIL AGENDA 4 JULY 7, 2020 19D. RECEIVE AND FILE DOG PARK UPDATE – Parks, Recreation and Community Services Agency RECOMMENDED ACTION: Receive and file Dog Park update report. 19E. RECEIVE AND FILE A STATUS REPORT REGARDING THE COMPREHENSIVE UPDATE TO THE GENERAL PLAN – Planning and Building Agency RECOMMENDED ACTION: Receive and file the General Plan Status Update. BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A. AFFIRM SUBRECIPIENT AGREEMENTS FROM THE COUNTY OF ORANGE AND APPROVE APPROPRIATION ADJUSTMENTS RECOGNIZING CARES ACT FUNDS IN THE AMOUNT OF $904,200 FOR ECONOMIC SUPPORT TO SMALL BUSINESSES AND $2,936,473 FOR COVID-19 RELATED EXPENSE REIMBURSEMENTS (NON-GENERAL FUNDS) – Community Development Agency RECOMMENDED ACTION: 1. Affirm the subrecipient agreement executed by the City Manager from the County of Orange for Coronavirus Relief Funds for economic support to be provided by the City to small businesses during the period of March 1, 2020 through December 30, 2020 in an amount not to exceed $904,200. 2. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2021-005 - Recognizing CARES Act Coronavirus Relief Funds from the County of Orange for economic support to small businesses in connection with the COVID-19 public health emergency in the amount of $904,200 in revenue account and appropriating the same amount to expenditure account. 3. Affirm the subrecipient agreement executed by the City Manager from the County of Orange for Coronavirus Relief Funds for COVID-19 eligible expenditures during the period of March 1, 2020 through December 30, 2020 in an amount not to exceed $2,936,473. 4. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2020-210 - Recognizing CARES Act Coronavirus Relief Funds from the County of Orange for reimbursements to the City for expenses incurred during the COVID-19 public health emergency in the amount of CITY COUNCIL AGENDA 5 JULY 7, 2020 $2,936,476 in revenue account and appropriating the same amount to expenditure account. 20B. APPROVE APPROPRIATION ADJUSTMENT TO RECOGNIZE HOMELESS HOUSING, ASSISTANCE AND PREVENTION PROGRAM FUNDS IN THE AMOUNT OF $8,422,163 (NON-GENERAL FUND) – Community Development Agency RECOMMENDED ACTION: Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2021-004 - Recognizing $8,422,162.84 in funds from the State of California, Business, Consumer Services and Housing Agency in revenue account and appropriate the same amount to expenditure account to address homelessness in the City of Santa Ana. 20C. APPROVE AN APPROPRIATION ADJUSTMENT TO RECOGNIZE $544,000 IN GRANT REVENUE FROM THE STATE COASTAL CONSERVANCY FOR THE RENOVATION OF THE 17TH STREET TRIANGLE PARK AND REST STOP AND AMEND THE FISCAL YEAR 2020-2021 CAPITAL IMPROVEMENT PROGRAM – Parks, Recreation and Community Services Agency and Public Works Agency RECOMMENDED ACTION: 1. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2021-003 - Recognizing $544,000 in grant revenue from the State Coastal Conservancy and appropriate $544,000 into the corresponding expenditure accounts (Parks, Recreation and Community Services Agency Capital Grant Fund) for the Renovation of the 17th street Triangle Park and Rest Stop. 2. Approve an amendment to the Fiscal Year 2020-2021 Capital Improvement Program to include the 17th Street Triangle Park and Rest Stop Project. 20D. APPROVE AN APPROPRIATION ADJUSTMENT, AWARD A CONSTRUCTION CONTRACT TO LUCAS BUILDERS, INC. IN THE AMOUNT OF $1,399,208 FOR THE CITYWIDE SEWER MAIN IMPROVEMENTS PHASE II PROJECT WITH AN ESTIMATED TOTAL CONSTRUCTION DELIVERY COST OF $1,749,010 {PROJECT NO. 19-6426} (NON-GENERAL FUND) – Public Works Agency RECOMMENDED ACTION: 1. Award a construction contract to Lucas Builders, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $1,399,208, for construction of the Citywide Sewer Main Improvements Phase II Project, for the term beginning upon execution of the contract and ending upon project CITY COUNCIL AGENDA 6 JULY 7, 2020 completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney. 2. Approve an appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2021-006 - Recognizing $189,010 from prior year fund balance in the Sanitary Sewer Capital Fund, and appropriating the same amount to the Capital Recovery Charges, Improvements Other Than Buildings expenditure account. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $1,749,010, which includes $1,399,208 for the construction contract, $209,802 for contract administration, inspection and testing, and a $140,000 project contingency. SPECIFICATIONS – PURCHASE OF EQUIPMENT AND SERVICES 22A. AWARD A BLANKET ORDER CONTRACT TO LANDSCAPE WEST MANAGEMENT SERVICES, INC. FOR HOMELESS ENCAMPMENT AND DEBRIS REMOVAL SERVICES IN THE ANNUAL AMOUNT OF $500,000 FOR A TWO-YEAR TERM, WITH TWO TWO-YEAR RENEWAL OPTIONS (SPECIFICATION NO. 20-075) (GENERAL FUND) - Finance and Management Services Agency and Public Works Agency RECOMMENDED ACTION: Award a blanket order contract to Landscape West Management Services, Inc. for homeless encampment and debris removal services for a two-year period beginning July 7, 2020, and expiring July 6, 2022, with provisions for two, two-year renewal options exercisable by the City Manager, in an annual amount not to exceed $500,000 subject to non-substantive changes approved by the City Manager and City Attorney. PROJECTS/CHANGE ORDERS 23A. AWARD A CONSTRUCTION CONTRACT TO ALL AMERICAN ASPHALT IN THE AMOUNT OF $698,227 FOR THE FISCAL YEAR 2019-20 RESIDENTIAL STREET REPAIR PROJECT WITH AN ESTIMATED TOTAL DELIVERY COST OF $919,978 (PROJECT NO 20-7533) (NON-GENERAL FUND) – Public Works Agency and Community Development Agency RECOMMENDED ACTION: 1. Award a contract to All American Asphalt in the amount of $698,227 for construction of the Fiscal Year 2019-20 Residential Street Repair Program Project for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney. CITY COUNCIL AGENDA 7 JULY 7, 2020 2. Approve the Project Cost Analysis for a total estimated construction delivery cost of $919,978, which includes $698,227 for the construction contract; $34,000 for contract administration; $41,000 for construction engineering, inspection, and testing; and a $146,751 project contingency (approximately 21% of the construction contract). AGREEMENTS 25A. APPROVE VARIOUS CONTRACTUAL SERVICES AGREEMENTS FOR ONGOING OPERATIONS FOR FINANCE, CITY ATTORNEY’S OFFICE, HUMAN RESOURCES, PARKS, RECREATION & COMMUNITY SERVICES AGENCY, AND PUBLIC WORKS AGENCY AS AUTHORIZED IN THE BUDGET FOR FISCAL YEAR 2020-2021 (VARIOUS FUNDS) – City Attorney’s Office; Finance and Management Services Agency; Human Resources Department; Parks, Recreation and Community Services Agency; and Public Works Agency RECOMMENDED ACTION: 1. Carpenter Rothans & Dumont LLP. - Extend termination date from April 17, 2021 to June 30, 2021 for Police Defense Legal services (City Attoney’s Office) (Agreement No. A-2020-XXX). 2. Talley & Talley, APC. - Approve $250,000 from July 1, 2020 to June 30, 2021 for General Liability and Defense Legal services services (City Attoney’s Office) (Agreement No. A-2020-XXX). 3. Civic Collections, Inc. (“CCI”) - $150,000 paid to City per fiscal year from July 1, 2020 to June 30, 22 with a 1-year optional renewal for Dog licensing canvas and collection (Finance and Management Services Agency) (Agreement No. A-2020- XXX). 4. Reach Employee Assistance, Inc. (“Reach”) - Approve $31,932.00 annually, for a total of $95,796.00 from January 1, 2021 to December 31, 2023 for Employee assistance program (Human Resources Department) (Agreement No. A-2020- XXX). 5. Electro Construction, Corp. - Extend termination date from September 30, 2020 to December 31, 2020 for Lighting retrofit (LED) construction (Parks, Recreation and Community Services Agency) (Agreement No. A-2020-XXX). 6. Nila, Inc. dba Nila Sports - Extend termination date from September 30, 2020 to December 31, 2020 for Lighting retrofit (LED) construction (Parks, Recreation and Community Services Agency) (Agreement No. A-2020-XXX). 7. EEC Environmental - Approve $300,000 from July 7, 2020 to June 30, 2021 for Waste discharge requirements compliance services (Public Works Agency) (Agreement No. A-2020-XXX). CITY COUNCIL AGENDA 8 JULY 7, 2020 25B. APPROVE AGREEMENTS WITH ORANGE COUNTY CHILDREN’S THERAPEUTIC ARTS CENTER, CHARITABLE VENTURES OF ORANGE COUNTY DBA PROJECT KINSHIP, AND ORANGE COUNTY CONSERVATION CORPS TO PROVIDE WORKFORCE TRAINING TO YOUTH BETWEEN THE AGES OF 16 TO 24 WITH WORKFORCE INNOVATION AND OPPORTUNITY ACT FUNDS FOR FISCAL YEAR 2020-2021 ($475,000) (NON-GENERAL FUND) - Community Development Agency RECOMMENDED ACTION: Authorize the City Manager to execute agreements with the providers listed below, to provide workforce training to youth ages 16 to 24 under the guidelines of the Workforce Innovation and Opportunity Act, for a one year period beginning July 7, 2020 through June 30, 2021, for an aggregate amount of $475,000 subject to non-substantive changes approved by the City Manager and City Attorney: 1. OC Children's Therapeutic Arts Center – $200,000 (Agreement No. A-2020- XXX); 2. Charitable of Ventures of Orange County dba Project Kinship - $160,000 (Agreement No. A-2020-XXX) and 3. OC Conservation Corps - $115,000 (Agreement No. A-2020-XXX) 25C. APPROVE AN AGREEMENT WITH AMTECH ELEVATOR SERVICES TO PROVIDE ELEVATOR MAINTENANCE AND REPAIR SERVICES FOR A THREE-YEAR TERM IN AN AMOUNT NOT TO EXCEED $957,000 (GENERAL AND NON-GENERAL FUND) (SPECIFICATION NO. 20-068) – Public Works Agency, Parks, Recreation and Community Services Agency and Police Department RECOMMENDED ACTION: Authorize the City Manager to execute an agreement with AMTECH Elevator Services to provide elevator maintenance and repair services at various City facilities for a three-year period beginning July 7, 2020, and expiring on June 30, 2023, with provisions for two one-year extensions exercisable by the City Manager and the City Attorney, in the amount of $116,400 annually, with a contingency of $75,000, for a total annual cost of $191,400 and a total agreement amount not to exceed $957,000, including renewal options, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 25D. APPROVE AMENDMENT TO BASIC AGREEMENT WITH RESPECT TO NAME CHANGE, ASSIGNABILITY, AND NATIONAL AUTOMATED CLEARING HOUSE ASSOCIATION – Human Resources Department RECOMMENDED ACTION: Authorize the City Manager to execute an amendment to the BASIC agreement, subject to non-substantive changes approved CITY COUNCIL AGENDA 9 JULY 7, 2020 by the City Manager and City Attorney, with respect to name change, assignability, and National Automated Clearing House Association requirements (Agreement No. A-2020-XXX). 25E. APPROVE AGREEMENTS WITH WORKING WARDROBES, CHARITABLE VENTURES OF ORANGE COUNTY dba PROJECT KINSHIP AND THE CITY OF ANAHEIM TO PROVIDE WORKFORCE READINESS AND TRAINING FOR FISCAL YEAR 2020 TO 2022 ($2,300,000) (NON-GENERAL FUND) - Community Development Agency RECOMMENDED ACTION: Authorize the City Manager to execute agreements for an amount not to exceed $2,300,000 with the following organizations for a term commencing July 7, 2020 to March 31, 2022, subject to non-substantive changes approved by the City Manager and City Attorney: 1. Working Wardrobes - To provide workforce readiness, recruitment, intake, assessment, service planning, workshops, customer service training, case management, individual career planning, resume assistance, job development, retention, job club, communication techniques, supportive services, and job training for 105 unemployed people with barriers to employment - $550,000 (Agreement No. A-2020-XXX); 2. Charitable of Ventures of Orange County dba Project Kinship - To provide career planning, work readiness skill-building, training, and certifications; job development, intensive case management, and peer mentoring; education enrollment and retention; civic opportunities and leadership development, and incentives, training stipends, paid work experience, and other supportive services for 95 unemployed people with barriers to employment - $850,000 (Agreement No. A-2020-XXX) and 3. City of Anaheim – Workforce Connection - To provide occupational skills training in high growth industries, work based training, job preparation, paid work experience, assessment, career planning, job development, mentoring, counseling, job retention and supportive services, for 90 unemployed people with barriers to employment - $900,000 (Agreement No. A-2020-XXX) 25F. APPROVE AN AGREEMENT WITH URBAN FUTURES, INC. FOR A TOTAL AMOUNT NOT TO EXCEED $155,000 TO PROVIDE FINANCIAL ADVISORY AND DISSEMINATION AGENT SERVICES (GENERAL FUND AND NON- GENERAL FUND) – Finance and Management Services Agency RECOMMENDED ACTION: Authorize the City Manager to execute an agreement with Urban Futures, Inc. for financial advisory and dissemination agent services beginning July 7, 2020 through June 30, 2023, with provisions for a three- year professional services agreement and with two one-year renewal options, in an amount of $31,000.00 per year for a total amount not to exceed $155,000 for the CITY COUNCIL AGENDA 10 JULY 7, 2020 period July 1, 2023 through June 30, 2025, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 25G. APPROVE SECOND AMENDMENT TO THE SANTA ANA POLICE OFFICERS ASSOCIATION MEMORANDUM OF UNDERSTANDING (GENERAL FUND AND NON-GENERAL FUND) – Human Resources Department RECOMMENDED ACTION: Authorize the City Manager to execute an amendment to the Memorandum of Understanding (MOU) with the Santa Ana Police Officers Association (POA) to defer the salary increase scheduled for July 1, 2020, extend the length of the existing contract and make a one-time additional City contribution to the Retiree Health fund (Agreement No. A-2020-XXX). MISCELLANEOUS - BUDGET 29A. APPROVE RENEWAL FOR JOINT POWERS AUTHORITY AGREEMENT BETWEEN THE CITY OF SANTA ANA AND INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY (ICRMA) AND APPROVE ASSOCIATED INSURANCE PREMIUMS AND CORRESPONDING AGREEMENT FOR A TOTAL AMOUNT NOT TO EXCEED $4,853,000 (NON-GENERAL FUND) – Human Resources Department RECOMMENDED ACTION: 1. Authorize the City Manager to approve the agreement between the City of Santa Ana and Arthur J. Gallagher, broker of record, from July 1, 2020 to June 30, 2021 for insurance brokerage services, subject to non-substantive changes approved by the City Manager and City Attorney (Agreement No. A-2020-XXX). 2. Authorize the City Manager to approve payment of insurance premiums to Independent Cities Risk Management Authority (ICRMA) for excess liability and workers’ compensation for protection of City’s assets. a. Approve the City’s continued participation in ICRMA’s Excess Liability Program from July 1, 2020 to June 30, 2021 at an estimated premium not to exceed $1,680,000. b. Approve the City’s continued participation in ICRMA’s Excess Workers’ Compensation Program from July 1, 2020 to June 30, 2021 at an estimated premium not to exceed $386,000. c. Approve the City’s continued participation in the ICRMA’s Auto Physical Damage Program from July 1, 2020 to June 30, 2021 at an estimated premium cost not to exceed $79,000. d. Approve the City’s continued participation in the ICRMA’s Property and Equipment Program from July 1, 2020 to June 30, 2021 at an estimated premium cost not to exceed $455,000. e. Approve the City’s continued participation in ICRMA’s Crime Program from July 1, 2020 to June 30, 2021 at an estimated premium not to exceed $12,000. CITY COUNCIL AGENDA 11 JULY 7, 2020 f. Approve the City’s continued participation in ICRMA’s Cyber Program from July 1, 2020 to June 30, 2021 at an estimated premium not to exceed $31,000. 3. Approval payment of insurance premiums to Arthur J. Gallagher, Broker, for coverages of City’s assets. a. Approve the City’s General Liability Buffer Program from July 1, 2020 to June 30, 2021 at an estimated premium cost not to exceed $786,000. b. Approve the City’s Workers’ Compensation Buffer Program from July 1, 2020 to June 30, 2021 at an estimated premium not to exceed $194,000. c. Approve the City’s Earth Movement & Flood and Difference in Coverage Program from July 1, 2020 to June 30, 2021 at an estimated premium not to exceed $844,000. Coverage includes significant enhancement of past coverage. d. Approve the City’s Terrorism Insurance Program from July 1, 2020 to June 30, 2021 at an estimated premium not to exceed $13,000. e. Approve the City’s Underground Storage Tank Program from July 1, 2020 to June 30, 2021 at an estimated premium not to exceed $8,000. 4. Approve the City’s obligation to pay the State of California Department of Industrial Relations (DIR) fee for the Workers’ Compensation Program from July 1, 2020 to June 30, 2021 at an estimated assessment not to exceed $365,000. RESOLUTIONS - CONSENT 55A. ADOPT A RESOLUTION TO TEMPORARILY EXPAND GUIDELINES ALLOW FOOD VENDING VEHICLES TO USE PRIVATE PROPERTIES AND CERTAIN CITY PARKING LOTS FOR VENDING ACTIVITIES AND SUSPENDING THE REQUIREMENT FOR A LAND USE CERTIFICATE (GENERAL FUND) – Planning and Building Agency and Community Development Agency RECOMMENDED ACTION: Adopt a resolution. Resolution No. 2020-XXX- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TEMPORARILY ALLOWING FOOD VENDING VEHICLES TO USE PRIVATE PROPERTIES AND CERTAIN CITY OWNED PARKING LOTS FOR VENDING ACTIVITIES AND SUSPENDING THE REQUIREMENT OF A LAND USE CERTIFICATE 55B. ADOPT A RESOLUTION CALLING FOR AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 3, 2020 AND REQUESTING THAT THE BOARD OF SUPERVISORS OF THE COUNTY OF ORANGE CONSOLIDATE THE GENERAL MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION ($430,000) (GENERAL FUND) – Clerk of the Council Office RECOMMENDED ACTION: Adopt resolutions. CITY COUNCIL AGENDA 12 JULY 7, 2020 1. Resolution No. 2020-XXX- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA CALLING FOR AND GIVING NOTICE OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN THE CITY OF SANTA ANA ON NOVEMBER 3, 2020 TO ELECT CERTAIN MUNICIPAL OFFICERS AND REQUESTING THE BOARD OF SUPERVISORS OF ORANGE COUNTY CONSOLIDATE THE CITY’S GENERAL MUNICIPAL ELECTION WITH THE STATEWIDE GENERAL ELECTION 2. Resolution No. 2020-XXX- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ESTABLISHING A SYSTEM FOR CANDIDATES WHOSE STATEMENTS ARE SUBMITTED TO THE ELECTORATE IN THE 2020 GENERAL MUNICIPAL ELECTION TO BE HELD ON NOVEMBER 3, 2020 TO PAY THE PRO RATA SHARE OF THE COST OF INCLUSION OF THEIR STATEMENT IN VOTER PAMPHLETS AND/OR ELECTRONIC COPY **END OF CONSENT CALENDAR** BUSINESS CALENDAR REPORTS 65A. DISCUSS PROPOSED PILOT PARK HOST SERVICES PROGRAM AT THORNTON PARK AND PROVIDE DIRECTION TO STAFF – Parks, Recreation and Community Services Agency RECOMMENDED ACTION: Discussion and direction regarding a proposed Pilot Park Host Services Program at Thornton Park. 65B. CONSIDER OPTIONS RELATED TO THE RECOMMENDATIONS PROPOSED BY THE HISTORIC RESOURCES COMMISSION – Planning and Building Agency RECOMMENDED ACTION: 1. Authorize staff to develop policies for establishing neighborhoods that will be identified as Historically Sensitive Areas (HAS). 2. Approve a heightened administrative review process for buildings within a Historically Sensitive Area (HAS). CITY COUNCIL AGENDA 13 JULY 7, 2020 3. Authorize staff to prepare amendments to the Santa Ana Municipal Code that will allow the Historic Resources Commission the ability to impose conditions of approval on historic applications and increase the frequency of meetings. 4. Authorize staff to complete a comprehensive update to the Single-Family, Multiple Family and Historic Structures Chapters of the Citywide Design Guidelines. 5. Authorize staff to prepare a Citywide Tree Preservation and Protection Ordinance. 65C. REVIEW PROPOSED CHARTER AMENDMENTS AND PROVIDE DIRECTION TO STAFF– City Manager’s Office, City Clerk’s Office and City Attorney’s Office RECOMMENDED ACTION: 1. Concur with the Ad Hoc Charter Review Committee regarding the proposed Charter amendments 1 through 10 and 12 through 18; or Review the proposed Charter amendments 1 through 10 and 12 through 18 and direct staff to prepare revised proposed Charter amendments 1 through 17 as discussed; and 2. Review proposed Charter amendment topics 11 and 19 through 22 and direct staff to prepare Charter amendments as discussed; and 3. Direct City Attorney and Clerk of the Council to prepare necessary documents and return to the City Council at the July 21, 2020 City Council meeting to place any proposed Charter amendments on the ballot for November 3, 2020 General Election. ORDINANCES/SECOND READING In the event a Councilmember recorded an “abstention” before consideration of the following ordinance(s) on first reading, such abstention will also be reflected in the minutes for second reading. 65D. ADOPT ORDINANCE NO. NS-XXXX - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1, 2020 – Finance and Management Services Agency Placed on first reading at the June 16, 2020 City Council meeting and approved by a vote of 5-2 (Penaloza and Sarmiento dissented). Published in the Orange County Reporter on June 26, 2020. RECOMMENDED ACTION: Place ordinance on second reading and adopt. CITY COUNCIL AGENDA 14 JULY 7, 2020 COUNCIL AGENDA ITEMS Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items on the City Council Agenda to be considered by the City Council. Only action available to City Council is to provide direction to City Manager. 85A. DISCUSS AND CONSIDER DIRECTING CITY MANAGER TO DIRECT STAFF TO ENACT AN EXECUTIVE ORDER THAT WILL SUPPORT THE STATE OF CALIFORNIA’S FACE MASK REQUIREMENT DUE TO COVID-19 - Councilmember Penaloza 85B. DISCUSS AND CONSIDER DIRECTING CITY MANAGER TO PREPARE AN ENFORCEABLE EXECUTIVE ORDER, RESOLUTION, OR ORDINANCE REQUIRING BUSINESSES THAT PROVIDE SERVICES OR SALES OF RETAIL GOODS AND/OR FOOD AND/OR BANKING SERVICES TO PROVIDE HAND SANITIZER THAT IS AVAILABLE IN PUBLICLY-ACCESSIBLE AREAS FOR USE BY CUSTOMERS AND EMPLOYEES – Councilmember Bacerra 85C. DISCUSS AND CONSIDER DIRECTING THE CITY MANAGER TO DIRECT STAFF TO REPORT TO COUNCIL AT THE JULY 21 COUNCIL MEETING ON PLAN TO STOP STREET RACING ACTIVITIES IN SOUTH SANTA ANA, PRIMARILY ALONG SUNFLOWER, MACARTHUR, ALTON, SEGERSTROM, BEAR, GREENVILLE, AND RAITT BY ENFORCEMENT AND PHYSICAL IMPROVEMENTS THAT LIMIT MAXIMUM SPEEDS ON THE LISTED STREETS – Councilmember Bacerra HOUSING AUTHORITY MEETING (Blue Agenda) COMMENTS 90A. CITY MANAGER’S COMMENTS 90B. CITY COUNCILMEMBER COMMENTS ADJOURNMENT - The next meeting of the City Council is scheduled for Tuesday, July 21, 2020 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. FUTURE AGENDA ITEMS 1. Disposition and Development Agreement (DDA) for the Third and Broadway Development Project CITY COUNCIL AGENDA 15 JULY 7, 2020