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HomeMy WebLinkAboutUNITED STATES DEPARTMENT OF JUSTICE, OFFICE OF JUSTICE PROGRAMS BUREAU OF JUSTICE ASSISTANCE (BJA)A-2020-152 Department of Justice (DOI) wn oirice oriti tice Programs [bureau of Justice Assistance d -st- I. RECIP[BNT NAMD AND ADDRESS Onthidhri{ lip Codo} City orsaw Arm 20 Civic Cemer Smw Ana, CA 02701 4033 2u.DRANTEH IRSi'VrNDOR NO- vs6aao7as La GRAN 'I'HE DCNA. NO. USS I>3247 1, PROJECT TITLE BJA FY MSbrnnavims 5magency 5uppl¢mcnYnl Pauding PrVywl PAGE I OF 16 Grau( 4. AWARD NUMBER; 2020�VD.BH-094S) S.PROJRC'PPF.RIOD:FROM 01,20.2010 TO 01,312022 8UI30£TPRRLOMFROM 0If2012020 TO OU31r7022 6. AW'ARD DATE 05i2N2U26 t, ACTION #, SUPPLEMENT Aib'rYu3ER. � i tnitiai 00 tt, PREVIOUSAWARD AMOUNT $1 W.ANPOUNTOF'EHISAWARD SAM3: i L TOTAL AWARD Y WJ3d 12, SPEC:(AL CONOD IONS THE ABOVE URANT PROJECT IS APPROVED SUBJrUr TO 3Ucj I (:ONDI DONS Olt LIMITATIONS AS ARE SET FORTH ON TO IE.AFTAG:FLL() PAOF(St, m S'I'A'rtq'ORY AUTHORITY FOR GRANT This proJed a strppcned.1c, PYIgBJA -CESF1 PUN 1_. N. 116-136, Div_ B: ?E U,SXt, 330C1 16.039 � Cumwrinrs EmvrSanvy SupplomcnCal P'mldiug Prm3rom 15. M(E'CHOU OF PAY',v[r4N'T OPR3 BGFNCYAYPROVAL 1(.TYPEDNAMEAND 1'CIY,I'01 APPI(OVING OpPIC1AL Kmhurhrc T. Sullivan ftmciNl Deputy Asshilnoi Aliumey General 19, TYPED NAMIEAND FIT LE OF AUTHORIZED GRANTEE OFFICIAL Kriminc Ridbm City M anayer IT SIGNATURE OP APPROV[NG OFFICIAL 14, SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 119A. DATE AGENCY USE ONLY 20, ACCOUNTING CLASSMCATiON CODES 1 2L VVDUGM1971 FISCAL FUND SOD, DIV. YEAR CODE ACT, OFC, REG. SUB, POMS AMOUNT X R VI7 a0 o0 00 368135 ( m OJP FORNGtXHYA(REV. F97I PREVIOUS EDITIONS ARE OBSOLETH, GO FORAM 4000,2 (REV. 08) Department of hslice (DOJ) Office ofJushcePrograms AWARD CONTINUATION t Bureau ol'Justice Assistance SHEET Pace , OF tr, Grant I I PROJECT NUMBER 2020-VD-aX 0949 AWARD DATE W;2R20311 SPEChIL CONDITIONS I. Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. Limited Exceptions. In certain special circumstances, the U.S. Department of justice ("DO.") may determine that it wifl not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, arc (or will be during the period of performance) set out through the Office of Justice Programs ("Off') webpage entitled "Legal Notices: Special circumstances- as to particular award conditions" (cpsgovifundings Explores LegalNotices-AwardRcgls.hum), and incorporated by reference into the award. By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts. as if personally executed by the authorized recipient official, all assumneea or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance. Failure to comply with one or mure award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result in OJP taking appruptiate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, includine OJP, also may take other legal action as appropriate. Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission ofa material fact) may be die subject oferiminal prosecution (including under 18 U.S.C. 1001 andlor 1621, andwr 34 U.S.C. 10271-10_113). and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812l. Should any provision ofa requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award. DIP FORM 4000i2 (REV. J-as) Department of Justice (DOJ) a " Office OrkuliccPrograms I AWARD CONTINUATION Bureau of Justice Assistance SHEET _ PAGE 3 OF tR Grant PROIECTNUMBER 2030-VD-BC-0419 dWARD DA1'l:i O5'_R SPECLIL CO:VDLT/ONS 2. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and .Audit Requirements in 2 C.F,R. Part 200. as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2020 award from OJP. The Pan 200 Uniform Requirements were first adopted by DOJ on December 26. 20f4. rf this FY 2020 award supplements funds previously awarded by DIP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniforn Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2020 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"l, see the OJP website at htips:/1ojp.govifunding%Part2000nifolm'Requirements.htm. Record retention and access: Records pertinent to the award that the recipient (and any subrecipicnt ("subgrantee") it any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and anv subrecipient ("subgivntee") at any tier) must provide access, include performance measurement inf immtion, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333. In the event that an award -related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Pan 200 Unifomi Requirements, the recipient is to contact OJP promptly for clarification. 3. Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the O1P website (currently. the "DOJ Grunts Financial Guide" available at https:0ojp.gov/financialguidetDOJrindex.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grunts Financial Guide. 4. Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1. 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to DIP awards (that is, O1P grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code. Ef%etive as of September I, 2017. any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This ale of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements. O1P FORM 400ar2 (REV_4-99) Department of Justice (DOJ) ( Office of Justice Program ' Bureau of Justice Assistance AWARD CONTINUATION SHEET PAGE. + OF to Grant PROJECT KUMBER 2020.VD.BX-0949 AWARD DATE Ui:'-R2020 SPECIAL CO:VDfTJO.V'S S. Required training for Point of Concoct and all Financial Points of Contact Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully completed an "OJP financial management and grant administration training" by I'd days after the date of the recipient's acceptance of the award. Successful completion ot'such a training on or after January 1, 2018, will satisfy this condition. In the event that either the POC man FPOC for this award changes during the period of performance, the new POC or FPOC must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after -- ( I ) the date of OJP's approval of the "Chance Grantee Contact" GAN (in the case of a new POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of new FPOC). Successful completion of such a training on or after January I, 2018, will satisfy this condition. A list of 0dP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at Itttps://www.ojp.�.ovttraininglfmts.htm. AAII uainings that satisfy this condition include a session on grant fmad prevention and detection. The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipicnPs failure to comply also may lead OJP to impose additional appropriate conditions on this award. 6. Requirements related to "de, minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minions" indirect cost rate described in 2 C.F.R. 200.414(o, and that elects to use the "de minimis' indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. 7. Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of dtose other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient most promptly notify the DOJ awarding agency (011' or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency. must seek a budget -modification or change -of -project -scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. ON FO.Rbt 4000'2 (REV. 4-98) J ram` A /^ Dcpanment of'Justice(DOJ) is Office of Justice Pruer:nns Bureau of Justice Assistance AWARD CONTINUATION SHEET PAGE : or If, GrLrt PROJECTNUMBER 2e10-VD-DS-049 AWARD DATE 05'293010 SPEC[AL CONDITLO,NS S. Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regmdine the System for .Award Management (SAKI). currently accessible at http>:9www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also most comply with applicable restrictions on subawards ("subgrants") to first -tier subrecipienls (first -tier "subgrantees'), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SANI and to unique entity identifiers are posted on the OR web site at hops:9ojp.gov/funding/ExploreiS:AbLhnrr (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person (i.e., not to any business or non-profit organization that Ire or she may own or operate in his or her name), OJP FORM 40I101(RHV-4-i5) X� Department of Justice t DO11 Office orJustire1iu -mis- : - A:W'ARD CONTiNUAT[OV I `y Bureau o[Justice Assistance SHEET-�''PhGE x OF tr, '.. Grant PROJECCr Numout 2020-VD-BX-0949 AWARD DATE nips 1010 SPECIAL CONDITIONS 9. Employment eligibility verification for hiring underthe award I. The recipient (and any subrecipient at any tier) must -- A. Ensure that, as pan of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of R U.S.C. 1324u(a)(I ) and (2). B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this award of both-- (1) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. 1324a(a)(U and (2) that, generally speaking, make it unlawful, in the United States, to him (or recruit for employment) certain aliens. C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of & U.S.C. 1324a(a)(1) and (2). D. As part of the recordlieeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records ofall employment eligibility verifications pertinent to compliance with this award condition in accordance with Form 1-9 record retention requirements, as well as records of all pertinent notifications and tramings. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for die reasonable, necessary. and allocable costs (if any) of actions desi_med to ensure compliance with this condition. 4. Rules of construction A. Statiinvolved in the hiring process For purposes of this condition, persons "who are or will be involved in activities under this award" specitica lly includes (without limitation) any and all recipient (or any subrecipient) officials- or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds. B. Employment eligibility contn-r ian with E-Verify For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in. and use, E-Verify (www.e-veri fvguv), provided an appropriate person authorized to act on beliall'of die recipient (or subrecipient) uses E-Verity, (and follows the proper U-Verify procedures, including in the event of a "Tentative Nonconfumation" or a "Final Nonconfirrnation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds. C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariann Islands. D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or OJP FORM aOtNR tREV. 4-811i Department of Justice (DOJ) Officeoflusticeprograms+- - ANNARDCONTINGAT(ON Bureau of Justice Assistance SHEET Pact; 7 OF In Grant PROIFC'INUMBER 2020-VD-BY-0949 AWARD DATE 113:23,'020 _- SPFC LIL CONDITIONS any person or otter entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. E. Notting in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at any tier. or any person or outer entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1) and (2). Questions about E-Verity should be directed to DHS. For more information about E-Verify visit the E-Verity website (hitps-:!twxvw.e-verify.govi) or email E-Verify at E-Verifv udh&.gov. E-Verify employer agents can email E- Verify at E-VerifyFmpluyerAgent(i:_dhs.gov. Questions abort the meaning or scope of this condition should be directed to OR, before award acceptance. 10. Requirement to report actual or imminent breach of personally identifiable information (PIP The recipient (and any "subrecipient" at any tier) mtoa have written procedures in place to respond in the event of all actual or imminent "breach" (OhIB iM-17-12) if it (or a subrecipient) -- (I)creates. collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of"personally identifiable information (I'll)" (2 CFR 200.79) within the scope of an OJP grant -funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of P11 to an OR Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. 11. All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient C" ub2rantec") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants adminish ative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on rile OJP web site at hitps:Pojp.-ov,'funding?Explore, SubawardAuthorizationJum (Award condition: All subawards ("subgrams") nhust have specific federal authorization), and are incorporated by reference here. 12. Specific post -award approval required to use a noncompetitive approach in any procurement contract that would exceed S250.000 The recipient, and any subrecipient (" subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use it noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, S250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OR considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted an the ON web site at https:!,'ojp.gov'funding! Explorc,'NoncompetitiveProeurmnenthnn (Awdtd eonclltion: Specific post -award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed S250 000)), and are incorporated by reference here. Olt' FORM aatXl21RF.V. 4-8%1 y - -- Department of Justice (DOJ) r'v j Office oPJustice Programs Bureau of Justice Assistance PRO113Cf NUMBER 2020-VD-EX 0949 AWARD CONTINUATION SHEET Grant . AWARD DATE 0512812020 SPECIAL CONDMON,S 13. Unreasonable restrictions on competition under the award; association with federal government PAGE a Or t5 SCOPE, This condition applies with respect to any procurement of property or services that is funded (it) whole or in part) by this award, whether by the recipient or by any subrecipient at any tier, and regardless of the dollar amount of the purchase or acquisition, the method of procurement, or the nature crony legal insumnent used. The provisions of this condition must be among those included in any subaward (at any tier). 1. No discrimination, in procurement transactions, against associates of the federal government Consistent with the (DOJ) Part 200 Uniform Requirements — including as set out at 2 C.P.R, 200.300 (requiring awards to be "manage[(i) and administer[edj in a mannor so as to entire that Federal hording is expended and associated programs are implemented in till accordance with U.S, statutory and public policy requirements") and 20C3 t9(a) (generally requiring "[all procurement transactions [o] no conducted in amanner providing hill and open competition" and forbidding practices "restrictive of competition," such as "ip]Iacing unreasonable requirements on firms in order for them to qualify to do business" and. taking "fa]ny arbitrary action in the procurement process") --no recipient (or subrecipient, at any tier) may (ha any procurement transaction) discriminate against any person or entity on the basis ofsneh person or entity's status as an "associate of the ltdcral gcvormnonf' (or on the basis ofsuch person or entity's status as a parent, affiliate, or subsidiary -'`such an associate), except as expressly set out in 2 C'.F.R, 200319(a) or as specifically authorized by USDO1. 2. Monitoring The recipient's monitoring responsibilities include monitoring orsubrecipientcompliance with this condition. 3. Allowable costs To tire extentthat such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed, to ousure, compliance with this condition. 4. Rules of construction A. The term "associate of the federal government" means any person or entity engaged or employed (in the pastor ar present) by or on behalf of the Federal government — as an employee, contractor or subcontractor (at any tier), grant recipient or-subrecipient (at any tier), agent, or otherwise -- in undertaking any work, project, creativity for or on behalf of (or inproviding goods or services to or on behalf of) the federal government, and includes any applicant for such employment or engagement, and any person or cntity committed by legal intru font to undertake any such work, project, or activity (or to provide such goads or services) in future. B. Nothing in this condition shell be understood to authorize or require may recipient, any subrecipient at may tier, or any person or other entity, to violate any rederai law, including any applicable civil rights or nondiscrimination law. OJP FORM 4002 (REV. 4.38) y Department of.lustice(DOJ) t Office ufJusticePrograms i AWARD CONTINUATION Bureau or Justice Assistance SHEET Pact=. n OF In Grant I PRUILCf NGFm[R 201_0-VD-nY-049 ------ AWARD O:\1'F. Oi'_Y ^t30 SPECf.IL CONDITIONS IJ. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ("subgranree') at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, snbrecipients (" subgrances'), or individuals defined (For purposes of this condition) as "employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at htpsriojp.gov. Ctmding!Explorc%ProlhibilcdConducl-Tmfficking.hhn (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OR authority to terminate award)), and are incorporated by reference here. 15. Determination orsuitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated-- in the application for the award (as approved by DO.Nor in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated kderul statute -- that a purpose of sonic or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under Ig years- of age. The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP web site at https:!Iojp.govdftinding/Explorcitnteract-ktiiiors.htm (Award condition: Determination (fsuitability, required. in advance, fur certain individuals who may interact with participating minors), and are incorporated by reference here. 16. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events The recipient, and any subrecipient ("subgmntee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and'or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DO] definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of"Posmwarl Requirement" in the "DOJ Grants Financial Guide"), 17. Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OR in the manner (including within the timeframes) specified by OR in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Perfamiance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. 19. MPTraining Guiding Principles Any training or training materials that the recipient -- or any subrecipient (" subgranlee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https:!ojp.govifindins ItnplementiTrainingPrinciplesForGrantees-Subgrantees.hhn. DIP FORM Jnaa11 i RF.V. 1-43) M n Department of Justice (DOJ) Office of Justice Programs t s,r Bureau of Justice Assistance PROJECT NUMBER 2020-VD-&X-0949 AWARD CONTINUATION SHEET Grant AWARD DAI'li: 0, N2&'2020 SPEc'L31, CONDITIOMS 19, Effect of failure to address audit issues PAGE In OF 16 The recipient understands and agrees that the DOJ awarding agency (OJP or OV W, as appropriate) may withhold award funds, or may impose other related requirements, ir(as determined by fire DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues Rom audits required by the Part 200 Uniform Requirements (or by the terns of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 20. Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) dining the period ol7performance for this award, if the recipient is designated as"high- risk" furpurposes of the DOJ high -risk grantee list. 21, Compliance with DOJ Wgudapons pertaining to civil rights and nondiscrimination-28 C.F-R. Put 42 The recipient, and any subreoipient ("subgramee") at any tier, must comply with all applicable requirements of 28 C.RR. Part 42, spoeifcally including any applicable requirements in Subpart E of 28 C.F.R. Par[42 that relate to an equal employment opportunity program. 22, Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R. Part 54 The recipient, n id any subrecipiem ("subgmntee") w any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis ot'sex in certain "education programs,' 23. Compliance with DOS regulations pertaining to civil rights and nondiscrimination-28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") many tier, must comply with all applicable requitVinuas of 28 C.F.R. Pan 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Currently, among other things, 28 C.E.R. Part 38 Includes rules that prohibit specific forms of discrimination on the basis of rellglory a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out rides and requirements that pertain to recipient and sumveipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith-basedor religious organizations. The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at httpsJhvww.ecfi.gov'egbbinfECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38.. under e,C)FR "current" dam.. OR FORM 4000@ (REV. 4-83) Department of Justice (DOJ) j E Office ol'JusticzPrograms AWARD CONiINUATION 3 Bureau of Justice Assistance _ SHEET PaaE a OF 16. Grant I. PROJECT NUMBER 2020VD-BX4FlJ9 ARS\RD DAM 05_39010 SPECLIL CONDfI'IONS 24. Restrictions on'9obbying" In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any submcipienl ("subgrantee") at any tier, either directly or indirectly, to support at oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level m'govemnient. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, N pay any peron to influence (or attempt to influence) it federal agency, a prfentber of Congress, or Congress (or an official or employee of any Of them) with respect to the awarding of a federal grant or cooperative agreement, subgmnt, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying env such award. See 31 U.S.C. t352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular we of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions. the recipient is to contact OJP for guidance, and may not proceed without the exprress prior written approval of OJP. 25. Compliance with general appropriations -law restrictions on the use of federal funds (FY 2020) The recipient. and any subrecipient ("subgrantee") at any tier, most comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions that may be set out in applicable appropriations acts are indicated a question arise as to whether a purticular rise of federal funds by a recipient (or a subrecipient) would or might fill within the scope of an appropriations -law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP, 26. Reporting potenti;d fraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ("subgrantees") at any tier, most promptly refer to the DOJ Office of the Inspector General DIG) any credible evidence that a principal. employee, agent, subrecipient, contraetmr, subcmnuactor, or other person has, in connection with funds tinder this award-- (t) submitted a claim that violates the False Claims Act, or (2) committed a criminal or civil violation of laws pertaining to fraud. conflict of interest, bribery. gratuity. or similar misconduct. Potential fraud, waste, abuse. or misconduct involving or relating to funds tinder this award should be reported to the OIG by--(1) online submission accessible via the OIG webpage at htJps:/lGig.jtutice.gov(hotline;mntaet-grunts.htm (select "Submit Report Online"); (2) nail directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division. ATTN: Grantee Reporting, 950 Pennsylvania Ave_, NW, Washington. DC 20530; andlor (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fox). Additional information is available front the DOJ OIG website at hups:/Iioig.justice.gov,liodine. Out FORM 4100;2 [REV, i-'rst X-� Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance F AWARD CONTINUATION SHEET - PAOE c OF to Grant PI cover NIJYIBF.R 2020-VD-BX-0949 AW;\RD DATE 6512913010 SPECIAL CO:VDINONS 3',. Restrictions and certifications regarding non -disclosure agreements mid related matters No recipient or subrecipient ("ird grantee") Linder this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting I in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such inforttation. The foregoing is not intended, and shall not be understood by the agency staking this award, to contravene requirements applicable to Standard Form 312 (which relates to classitied information). Form 4113 (which relates to sensitive compartmented information). or any other form issued by a federal department or agency governing the nondisclosure of classified information. I. In accepting this award, the recipient -- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award finds, will pro%ide prompt written notification to the Federal agency making this award. and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. ?. If the recipient does or is authorized under this award to make sttbawards ("s'ubgr-ants"). procurement contracts, or both -- a. it represents that— (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"). procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements front employees or contractors that currently ILL ohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (1) it her made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation: and It. it certifies that, if it learns or is notified that any subrecipient, contmetur. or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting or waste, fraud, or abuse as described above, it will immediately stop anv further obligations of award hinds in or by that entity, will provide prompt written notification to [he federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. CUP Ff)Rbl alID@'_taEV. A -a%) ,e Department of Justice (DOJ) r i Office or Justice Programs s 1 Bureau ot'Justice Assistance S --------------- ___ .........._.__....... ..... ......-._.�......... ..-....... PROJECT NUMBS, s. 2020ND-SXA949 AWARD CONTINUATION SIli LEr T Grant AWARD OATF D3,:3i1020 SPAI'CUL CONDITIONS 28. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal: notice to employees) PAGE 13 OF 16 The recipient (and any subrec(pient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the cmployce;s disclosure of information related to gross mismanagement Ara Federal grain, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, hale, or regulation related to a federal gt'ant. The recipient also must Mail An its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DO.1 awarding agency (OJP or OV'W, as appropriate) for guidance. 29. Encouragement uPpolicies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgramees") to adopt and enforce policies harming employees from text messaging while driving any vehicle during the course of performing work Funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 30, Requirement to disclose whether recipient is designated "high risk" by a federal grin[ -making agency outside of DOJ If the recipient es designated "high risk" by a federal grant -making agency outside or DOJ, currently or at any time during the course orihe period of performance under this award, the recipient nmst disclose that fact and certain related intonation to OJP by email at OJP.ComplinnceReportimg(mojp.usdoj,gov. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the Following: L The Federal awarding agency that currently designates the recipient high risk, 2. The elate the recipient was designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone number, and entail address), and 4. The reasons for the high -risk status, as set out by the federal awarding agency: 31, Signing Authority This award must be signed by all authorized official of the applicant State, local, or tribal government, on bo lair or that applicant State, unit of local government, or Tribe, tmless the applicant designates in organizational unit to apply all its behalf. For example, if designated by a unit of local government, a.Police Department or sheriffs Office (or similar agency) may apply on behalf of the applicantjurisdiction, as long as the department, office, or agency is listed as the organizational unit ran the SF-424. In that case,the head of the designated organizational unit (.inch as a Police Chief or Sheriff) may sign the award. Documentation of the designation by the appropriate governing body must be retained by tile grant recipient. 32, The "Emergency Appropriations for Coronavints Health Response and Agency Operations" law (Public Law 116• Q6) includes definitions, reporting requirements, and cedain other provisions that apply (whether in whole or in part) to this award. In addition, consistent with the CESF Program's purposes, which involve preparing for, preventing, and responding to the coronavirus national emergency, OJP willprovide notice of any additional CESF program -specific grants aidministmtive requirements oil an award page. accessible at littps:/Jwww.ojp.gov(fuulinglexplorclCESF- progrun-specifle-conditlan, that is incorporated by reference Item. OUP URN 4000.2 (REV.4-89) _ - Department of Justice (DOJ) Office oflustice Programs - AWARD CONTI.\CATIOY Bureau ofdusticeAssistance SHGEi' PAGE 14 OF to Grant PROJECT NLAUER 2020VDBX4939 Aw ARD Dmrr 0518,20'-0 SPECL I L CONDITIONS 33. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and'or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to complete monitoring tasks. including documentation related to any subawards made tinder this award Further, the recipient agrees ro abide by reasonable deadlines set by BJA and OCFO for providing the requested documents. Failure to cooperate with BJA's'OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOI awards, including, but not limited to: withhuldings andor other restrictions on the recipient's access to grant hinds; referral to the Office of the Inspector General for audit review; designation of the recipient as a DOI High Risk grantee; or termination of an award(s). 34. FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first -tier subawards ("subgmnts') of 525,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients (first -tier "subgrantees") of award funds. The details of recipient obligations, which derive front the Federal Funding Accountability and Transparency Act of'006 (FFATA), are posted on the OJP web site at 1ops:55mjp.govifundJu, E.xplure'FFATA.hnn (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, including its reporting requirement, does not apply to-- (I I an award of less than 525,000, or (2) an award made to an individual who received do award as a natural person (i.e.. unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 35. Required monitoring of submvards The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any subaward. Among other things. the recipient is responsible for oversight of subrecipien t spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring ofsubawards under this award. 36. Use of program income Program income (as defined in the Part'00 Unitorm Requirements) must be used in accordance with the provisions of the pat 200 Uniform Requirements. program income earnings and expenditures both must be reported on the quarterly Federal Financial Report, SF 425. 37. Justice Information Sharing Recipients are encouraged to comply any information -sharing projects funded under this award with DOJ's Global Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) is encouraged to contemn to die Global Standards Package (GSP) and all constituent elements, where applicable, as described at: hops :''it.ojp.govi gsp_grantcondition, The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information. 38. Avoidance of duplication of networks To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity. OJP FORM lUOOR,REV, oast , . Department of Justce(DOJ) Office of Justice Programs b x Buren it of Juslice Assistance PROJECT NUMBER 20]0-VP-nX-0719- AWARD CONTINUATION SEIEET Grant AWARD DA rti 05f23121120 SPECIAL CONDUIONS 39, Compliance with National Environmental policy Act and related statutes PAOE IS OF tb Upon raquest, the recipient (and any subrecipient atnny tier) must assist BJA in complying witlh the Notional Environmental Policy Act('NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these award foods, either directly by the recipient or by a subrecipient. Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any ofthese purposes. If it is determined that any of the following activities will be funded by the award, the recipient agrees to contact BJA. "Pine recipient understands that this condition applies to new activities as set out below, whether or not they ate being specifically funded with these award Fiords. That is, as long as the activity is being conducted by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken in order to use these award lints, this condition must first be met. The activities covered by this condition are: a. New constnmtion; b, Minor renovation mremodeling urn property located in anenvironmentally or historically sensitive area, including properties located within a I00-year teed plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, [case, or any proposed use ora building or Facility that will either (a) result in a change in its basic. In use or (b) significantly change its size; d. Implementation of a Pew program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component ora funded activity and (b) traditionally used, forexample, in office, household, recreational, or education, environments; and e. Implementation of a program Pointing to clandestine methamplhetnmine laboratory operations, including the identification, seizure, or closure of clandestine methampltetamine laboratories. The recipient understands and agrees that complying with NF,PA may require the preparation of an Environmental Assessment and/ or an Environmental Impact Statement, as directed by BJA. The recipient further understands and agrees to the requirements for implementation of a Mitigation Plor, as detailed at haps:l 7 bia.govl Fundingt nepa.html, for programs relating to mathamphetnnme laboratory operations, Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its sabrecipients' existing programs or activities that will be funded by these award funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national on -program environmental assessment of that funded program or activity. 40. hstalrl ishment ofinterest-bearing accotml froward funds are being drawn down in advance, the recipient (or it subrecipient, with respect to a subaward) is required to establish au interest -bearing account dedicated specifically to this award. Recipients (and subrecipients) must maintain advance payments of Federal awmds in interest -hearing accounts, unless regulatory exclusions apply (2 C1.F.R. 200.305(b)(8)). The award funds, including any interest, nay not be used to pay debts or expenses incurred by other activities beyond the scope or the Cmonavinrs Emergency Supplemental Funding (CESF) program . The recipient also agrees to obligate the award fimba in the accouni(including any interest earned) during the period of performance for the award and expend within 90 days thereafter. Any unobligated or unexpended funds, including interest earnwd, must be returned to OJP at the little of closeout. 41. Expenditures requiring prior approval No funds tinder this award may be expended on individual items costing'S500,000 or more, or to purchase Unmanned Aerial Systems (UAS), Unmanned Airerati (UA), andlor Unmanned Aerial Vehicles (UAV) without prior written approval From BJA. Prior approval must be obtained post -award, througli the submission and approval of a Grant Adjuslnaent Notice (GAN) hough OJP's Grant Management System (GIviS). OUP FORM 40(02 {REV. J-aa) Department oriustice (DOJ) Oft -ice of Justice programs ,!.WARD CONTINUATION 40- Bureau ofJusT,ceAse[stanee SHEETPAGE I6OF m Grant PROJECTNUMBER 2020-VD-BS 094q AWARD DATE 012 SPEC']. IL C'OND171ONS 42. Authorization to obligate (federal) award (cards m reimburse certain project costs incurred on or at -ter January 20. '_020 The recipient may obligate (federal) award Funds only alter the recipient makes a valid acceptance of the award. Aso( the first day of the period of performance for the award (January _0, 2020). however, the recipient may choose to incur project costs using non-federal funds, but any such project costs are incurred at the recipient's risk until, at a minimum-- ([)the recipient makes a valid acceptance of the award and (2) all applicable withholding conditions are removed by OJP (via a Grant Adjustment Notice). (A withholding condition is a condition in the award document that precludes the recipient from obligating, expending, or drawing down all or a portion of the award funds until the condition is removed) Nothing in this condition shall be understood to authorize the recipient lot any subrecipient at any tier) to use award funds to "supplant" State or local fouls. 43. Use of finds- for DNA testing: upload or DNA profiles If award llands are used for DNA testing of evidentiary materials, any resulting eligible DNA prottles must be uploaded to the Combined DNA Index System ("CODIS," the DNA database operated by the CBE)by a government DNA laboratory with access to CODE. No profiles generated under this award may be entered or uploaded into mty non- governmental DNA database without prior express written approved from B.A. Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted Fur entry into COD IS. 44. Bodv armor- compliance with NU standards and other requirements Ballistic -resistant and stab -resistant body armor purchased with award funds maybe purchased at any threat level. make or model. From any distributor or manufacturer, as long as the body amror has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and is listed on the NO Compliant Body Armor Model List (httpsL/ nij.gov/topicsRechnoloevibody-artnori Pages.'compliant-ballistio-annur.aspx). In addition, ballistic. resistant and stab -resistant body armor purchased must be made in the United States and must be uniquely fitted as set forth in 34 U.S.C. 10202_(c)(1)(A). The latest NIJ standard information can be found here: hops:;' I nij.govl topics? technology: body -armor, pages'safety-inaiative.aspx. 0IP FORM 4000 2 (REV. 4-SS) X ��z Depa.rhneut,of,fustice (DOJ) Y j Office of Justice Programs Bureau o, jJustice Assistance W,,,hingom O.C. 20531 Memorandum To: Official Grant File From: Orbin Terry, NEPA Coordinator Subject: Categorical Exclusion for City of Santa Ana The Coronavhms Emergency Supplemental Funding (CCSF) Program allows eligible states, local units of government, and tribes to support a broad range of activities including preventing, preparing for, and responding to the coronavirus. Allrecipients of CESF funding must assist HJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a sub-gratdee or third party. BJA's expectation is that none of the following activities will be conducted whether under this federal award or a related third party action: (t) New construction (2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including property (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located widen a lflt)-year flood plain, a wetland, or habitat for an endangered species (3) A renovation that will change the basic prior use of a facility or significantly change its size (4) Research and technology whose anticipated and future application could be expected to have an effect on the environment (5) implementation of a program involving the use of chemicals (including the identification, seizure, or closure o'f clandestine methamptietamine laboratories) other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments. Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations. If, however, award funds are proposed to be used for any of the enumerated projects or activities above, grant recipients must contact their grant manager, and receive written approval prior to commencing that project or activity. Questions about this determination may be directed to your grant manager or Orbin Terry, Environmental Coordinator for BJA. I n- I -....... ... _ .... �y y a me (DOJ)Oakeot Lusucepagouus GRANT NANAGER'SMENIORANDUTH,PT.1: I � PROJECTSUtVII'VIARY � � Elureau oPJitstice Assistance Grant PRaIEc.T vUMB—ER PAGE 1 OF 1 ' �2020-VD-DX-0949 This pmjee is sgppo¢dunder P'Y20(BJ \LESF)PnN,I, No. 1lti-736 Un B °S D.S,L 336G I. STAFF CONTACT (Name & telephone ntunber) Linda Hill-Fmnkiin (202) 314-0712 So. TITLE OF THE PROGRAM BJA FY 20 Comna»ims Emergency Supplemental Funding Pmgi am 4. TITLE OF PROJECT BJA FY 20 Coro»nvires Bmgrgeney Supplernenial Funding Pmgiam 1 NAME. & ADDRESS OF ORANTPE City ofstium Ana 20 Clvio Center Santa Ana, CA 92701-4051i 2. PROJECT DIRECTOR (Noma, address R tolephnno numL,-r) Rosen Carroll Poll. Adnilnistmrive Budgcl Ivlanager 60 Civic Center Santa Ana, CA 92701-6040 (714) 245-8135 3b, POMS CODE (SEE INSTRUCTIONS ON REVERSE) 6. NAME & ADRESS OF SUBOR-ANTH 7. PROGRAM PERIOD R- BUDGET PERIOD FROM: 0111,2072020 TO: 01131r202 FROM: OU2012020 TO: 01f31,'2022 9. AMOUNT OF AbVARD { I.O. DATE OF ANARD $ 368,135 Ij 0SF2R2(Y14 11. SECOND Y'LARE BUDGET I 12. SECOND YE,3R'S BUDGET AMOUNT 1 T THIRD YEAR'S BUDGET PERIOD I 14. THIRD YEAR'S BUDC1ET AI IOUN'f I S. SUMMARY DESCRIPTION OF PROJECT (See Ins»»etion on reverse) I 'I' he Corsnavims Emergency SaPplementnl Funding (CESF)Program allows.Staws, U.S.Territories, the District of Columbia, units of local goyeromenl,and i falemlly meognised tribal gove»nnenas to mippena broad »mge oractivities to prevent, prepare for, and respond w the goronaiinus. Funded projects qr inirimives may include,btu arenotlimitedto,overtime,equipment hated tot edi enforcementandmedical Ixmlost mpactedaeyuipmdadhiring,supplies(oucheegloves, musks. si ns iate, l training, trmna expenses (particularly and dew related to the disvibnatmt ol'resources to the most impanel uraas), and addressing [lie medical needs of imnaras in state, Igmt, and tribal prismw• tails, and dergncinn centers. NCA.'NCF ! OJP FORM 400012 (REV. 4-89) A-2020-152 ATTEST: 2r.-v..._ /��� 1 rr � � U DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City An ey By: TA A B + SIAN Assistant City Attorney RECOMMENDED FOR APPROVAL: ;VALENTIN Chief of Police Exhibit 1 _..•,t`�'v Department of Jos tic l (D0J) ' Ounce of Justice Programs Office of the Assistant Attorney General n5wvldrramn, AC 20531 May 28, 2020 Ms. Kristine Ridge City of Santa Ana 20 Civic Centel - Santa .Ana, CA 92701-4058 Dear Ms. Ridge Onbehalf of Attorney General William P. Barr, it is my pleasure to inform you that the office Of Justice-Pfograms (OJP), U-S Department of Justice (DOJ), has approved the application by City of Santa Ana far nil award under thy OJP funding opportunity entitled "BJA FY 20 Curonavinas Emergency Supplemental Funding Program" The approved award amount is $368,135. These finds are for the project entitled BJA F'Y 20 Coronavirus Emergency Supplemental Funding Program. The awarci document, including award conditions, is enclosed. The entire document is to be reviewed carefully before any decision to acceptthe award. Also, the w6page entitled "Legal Notices: Special ch eumsamcos as to particular award conditions" (ojp,-,Ovlfti"din&fFxplorc/Lega[Notices-A.Nvarc[Ratlts.Iiiiii) is to be consulted prior to an acceptance. Through that "Legal Notices" webpage, OJP sets out -- by funding Opportunity -- certain special circumstances that may or will affect the applicability of one or more award requirements, Any such legal notice pertaining to award requirements that is posted through that webpage is incorporated by reference into the award, Please note that awn rd requirements include not only award conditions, but also compliance with assurances. and certiticntions that relate, to conduct during the period of performance for the award. Because these requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e,g., specific restrictions on use of funds), it is vital that all key staff' know the award requirements, and receive the award conditions and the assurances and certifications, as well as the application as approved by OJP. (Information on all pertinent award requirements also must be provided to any subreciphaa ofthe award.) Should City of Santa Ana accept the award and then fail to comply with an award requirement, 00J will pursue appropriate remedies for nun -compliance, which may include tcmrination of the awnrd and/or a requirement to repay award fads. Please direct questions regarding this award as follows: - For program questions, contact Linda Hill-Finaklin, Pro rrmn Manager at (202) 314-071.2; and - For financial questions, contact the Customer Service Center ofOJP's Office of the Cinef'Finaneial Officer at (800) 45M786, or at ask.ocfo@tscioj.gov. We took forward to working with you. Sincerely; ( 1 Katharine T. Sullivan Principal Deputy Assistant Attorney General Encl. r Department of Justice (DOJ) Office of Justice Progams Qjjlce q/'Civil Rights Washington, PC 20531 May 29, 2020 Nis, Kristine Ridge City orSanta Arm 20 Civic Center Santa Ana, CA 92701-4053 Dear Ms. Ridge: Congratulations on your recent award. The Office For Civil Rights (OCR), Office of Justice Programs (ON). U.S. Department of Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal flumcial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OV W) are not engaged in discrimination prohibited by law. Several federal civil rights laws, such as Tithe VI of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972, require recipients of federal tinaneial assistance to give assumnocs that they will comply with those laws. In addition to those civil rights laws, many grant program statutes contain nondiscrimination provisions that require compliance with them as a condition of receivingfederal financial assistance, Fare complete review of these civil rights laws and nondiscrimination requirements, in connection with. DIP and other DOJ awards, see https://oj p.gov/funding/Explore/LegaiOverview/Civi I RiglitsRegttirements.bttp Under tire delegation of authority, the OCR investigates allegations of da'scrimination against recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to evaluate whether recipients of financial assistance four the Department are providing services in a ❑mr- discrininutory nommor to their service population or have employment practices that meet equal -opportunity standards, Iryou are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Actor the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice system, there are two additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (ESOPs); and (2) submitting findings of discrimination to OCR. For additional infiarnation regarding the ESOP mquimmeut, see 28 CFR Part42, subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. y§ 42,204(o), .205(c)(5). Please submit information about any adverse finding to die OCR at the above address. We at the OCR are available to help you and your organization meet the civil rights requirements that are associated with O.fP and other DOJ grant funding. If you would like the OCR. to assist you in fidYilting your organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance, please do not hesitate to let us know. Sincerely, -- Michael L. Alston Director cc: Grant Manager Financial Analyst