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Home My WebLink About20B - AA AND AGMT CA BOARD OF STATE AND CORRECTIONSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 18, 2020 CLERK OF COUNCIL USE ONLY: TITLE: APPROVED ❑ As Recommended APPROVE AN APPROPRIATION ElAmended ElO Orrdinance on 1" Reading ADJUSTMENT AND AGREEMENT ❑ Ordinance on 2ntl Reading ACCEPTING $22,950 IN STATE OF ❑ Implementing Resolution CALIFORNIA, BOARD OF STATE AND ❑ Set Public Hearing For COMMUNITY CORRECTIONS MENTAL HEALTH TRAINING GRANT (NON -GENERAL FUND) CONTINUED TO /s/Kristine Ridge FILE NUMBER CITY MANAGER RECOMMENDED ACTION 1. Approve an appropriation adjustment accepting $22,950 in the Police Special Revenue - General account (no. 02414002-57000) and appropriate same in the Police Special Revenue - General account (no. 02414400-various). 2. Authorize the City Manager and to execute an agreement (BSCC-0180-18-MH) with the State of California Board of State and Community Corrections (BSCC), for the period of May 1, 2019 through September 30, 2021, in an amount not to exceed $22,950, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The State of California Board of State and Community Corrections (BSCC) awarded grant funding to the Santa Ana Police Department for a statewide mental training initiative (Exhibit 1). The funding is distributed on a per capita basis to probation departments, sheriff's offices, and police departments for mental health -related training delivered to correctional staff from May 1, 2019 through September 30, 2021. With this training, the correctional staff at the City of Santa Ana Jail will better assist individuals suffering from a mental health crisis by using a safe and positive approach. At the conclusion of this training, Correctional staff will better understand mental health, mental illness, and substance abuse disorders so they can assess risks and apply the safest strategies for taking care of the individuals in custody and themselves. "GET SAFE" will conduct on -site training and will maintain all social distancing guidelines currently in place. "GET SAFE" is certified by California's Commission on Peace Officer Standards and Traning (POST) and Standard and Training for Corrections (STC). The "GET SAFE" curriculum is geared to effectively de-escalate tense situations and positively interact with persons with disabilities, mental illness, and substance abuse. Course information includes understanding persons with developmental disabilities, identifying features of developmental disabilities 20B-1 Board of State and Community Corrections Mental Health Grant August 18, 2020 Page 2 compared to mental illness and substance abuse, appropriate tactical responses to different populations, and persuasive techniques to gain compliance. FISCAL IMPACT The appropriation adjustment will recognize $22,950 in the Police Special Revenue - General account (no. 02414002-57000) and appropriate same in the Police Special Revenue - General account (no. 02414400-various) for the following fiscal year: Fiscal Year Accounting Unit- Accounting Unit, Account Amount Account # Description FY 2020-21 02414400-Various Police Special Revenue - General $22,950 Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director — Finance and Management Services Agency Submitted By: David Valentin, Chief of Police - Police Department Exhibit: 1. Agreement with the State of California Board of State and Community Corrections 20B-2 Exhibit 1 STATE OF CALIFORNIA- DEPARTMENT OF GENERAL SERVICES STANDARD AGREEMENT AGREEMENT NUMBER AMENDMENT NUMBER Purchase Authority Number STD 213A (Rev. 07/2019) ® CHECK HERE IF ADDITIONAL PAGES ARE ATTACHED BSCC-0180-18-MH 001 BSCC5227 1.This Agreement is entered into between the Contracting Agency and the Contractor named below: CONTRACTING AGENCY NAME BOARD OF STATE AND COMMUNITY CORRECTIONS CONTRACTOR NAME Santa Ana Police Department/Jail 2.The term of this Agreement is: START DATE MAY 1, 2019 THROUGH END DATE SEPTEMBER 30, 2021 3.The maximum amount of this Agreement after this Amendment is: $22,950.00 4. The parties mutually agree to this amendment as follows. All actions noted below are by this reference made a part of the Agreement and incorporated herein: This amendment adds one year to the term of the grant agreement. The new end date is September 30,2021 Exhibit A (Page 1) SOW: Item 2A -Project Summary and Administration -is amended to extend the original date one year. Exhibit A (Page 2) SOW: Item 4.4 Mental Health Related Training- amended to extend the original date one year. Exhibit A (Page 3) SOW: Item 4.4 Instructor Training for the STC Behavioral Health Unit -amended to extend the original date one year. Exhibit A: ( Page 3 & 4) SOW: Item 5.A.2 Progress Reports and Final Project Summary Progress Report Periods have been extended one year and now include 5 additional due dates in addition to the original due dates: (see attachment 1) Exhibit A: (Page 4) SOW Final Summary Report- Extended one year All other terms and conditions shall remain the same IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO. CONTRACTOR CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) Santa Ana Police Department/Jail CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP 62 Civic Center Plaza Santa Ana CA 92701 PRINTED NAME OF PERSON SIGNING TITLE David Valentin Chief of Police CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED CONTRACTING AGENCY CONTRACTING AGENCY NAME BOARD OF STATE AND COMMUNITY CORRECTIONS CONTRACTING AGENCY ADDRESS CITY STATE ZIP 2590 Venture Oaks Way, Ste 200 Sacramento CA I 95833 PRINTED NAME OF PERSON SIGNING TITLE Evonne Garner Deputy Director CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED r1- Santa Ana Police Department/Jail BSCC-0180-18-M H-001 Page 1 of 1 EXHIBIT A: SCOPE OF WORK 2. PROJECT SUMMARY AND ADMINISTRATION (page 1) A. This grant provides funds for a statewide mental health training initiative to provide critical training to corrections personnel. The funding is being distributed on a per capita basis to local sheriffs offices, police departments and probation agencies for mental health related training for Standards and Training for Corrections (STC) eligible staff from May 1, 2019 through September 30, 2021 4. PURPOSE AREAS AND GRANT PROVISIONS (page 2) Mental Health Related Training 4.The training must be completed within the grant award period of May 1, 2019 through September 30, 2021, Instructor Training for the STC Behavioral Health Unit (page 3) 4.All travel expenses incurred to attend the master training by agencies will be reimbursed by BSCC through this grant. The grantee must submit those travel expense claims to the BSCC within 120 days from completion of travel or before October 15, 2021 whichever date is sooner. 5. PROGRESS REPORTS AND FINAL PROGRESS SUMMARY (pages 3 &4) A. Grantee will submit two (2) types of quarterly progress reports as follows: 1. Mental health training progress report - This quarterly report provides information about how many staff were trained, the training that was provided, and how the funds were spent during the reporting period. This information will be provided in a format prescribed by BSCC. 2. Federal performance indicators —This quarterly report is filed through the federal reporting system, Performance Measuring Tool (PMT), administered by the Bureau of Justice Assistance. These reports shall be submitted according to the following schedule Progress Report Periods Due Date 1) May 1 through September 30, 2019 October 15, 2019 2) October 1 through December 31, 2019 January 15, 2020 3) January 1 through March 31, 2020 April 15, 2020 4) April 1 through June 30, 2020 July 15, 2020 5) July 1 through September 30, 2020 October 15, 2020 6) October 1 through December 31, 2020 January 15, 2021 7) January 1 through March 31, 2021 April 15, 2021 8) April 1 through June 30, 2021 July 15, 2021 9) July 1 through September 30, 2021 October 15, 2021 Grantee will submit a project close out summary report of the mental health training progress report. Final Summary Report Due November 30, 2021 ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney B/ T MARA BOGOSIAN Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: DAVID VALENTIN Chief of Police CITY OF SANTA ANA KRISTINE RIDGE City Manager r1- STATE OF CALIFORNIA STANDARD AGREEMENT STD 213 (Rev 03/2019) AGREEMENT NUMBER PURCHASING AUTHORITY NUMBER (if Applicable) 1. This Agreement is entered into between the Contracting Agency and the Contractor below: CONTRACTING AGENCY NAME Board of State and Community Corrections CONTRACTOR NAME Santa Ana Police Department/Jail 2. The term of this Agreement is: May 1, 2019 through September 30, 2020. 3. The maximum $ 22,950.00 of this Agreement is: Twenty -Two Thousand Nine Hundred Fifty Dollars and no/cents 4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a Dart of the Aqreement. Exhibit A: Scope of Work 6 pages Exhibit B: Budget Detail and Payment Provisions 3 pages Exhibit C: 'GTC 04/2017, General Terms and Conditions 0 pages Exhibit D: Special Terms and Conditions 5 pages Exhibit E: 2016 JAG Award Federal Conditions 12 pages `Items shown with an asterisk('), are hereby incorporated by reference and made part of this agreement as if attached hereto. These documents can be viewed at https://www.dqs.ca.aov/OLS/Resources IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO. CONTRACTOR CONTRACTOR NAME (if other than an individual, stale whether corporation, partnership, etc.) Santa Ana Police Department/Jail CONTRACTOR BUSINESS ADDRESS CRY STATE ZIP 62 Civic Center Plaza Santa Ana CA 92701 PRINTED NAME OF PERSON SIGNING TITLE David Valentin Chief of Police STATE OF CALIFORNIA CONTRACTING AGENCY NAME BOARD OF STATE AND COMMUNITY CORRECTIONS CONTRACTING AGENCY ADRESS CITY STATE ZIP 2590 Venture Oaks Way Suite #200 Sacramento CA 95833 PRINTED NAME OF PERSON SIGNING TITLE Evonne Garner Deputy Director CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED A-'!� DEPARTMENT OF GENERAL SERVICES APPROVAL EXEMPTION (If Applicable) SCM Volume 14.06 rI- EXHIBIT A SCOPE OF WORK 1. GRANT AGREEMENT Santa Ana Police BSCC 0180-18-MH Page 1 of 6 This Grant Agreement is between the State of California Board of State and Community Corrections, hereafter referred to as BSCC and Santa Ana Police Department thereafter referred to as Grantee or Contractor. 2. PROJECT SUMMARY AND ADMINISTRATION A. This grant provides funds for a statewide mental health training initiative to provide critical training to corrections personnel. The funding is being distributed on a per capita basis to local sheriffs offices, police departments and probation agencies for mental health related training for Standards and Training for Corrections (STC) eligible staff from May 1, 2019 through September 30, 2020. B. This grant provides travel reimbursement for those agencies that will be sending one staff person to a tuition free master instructor training for the new Behavioral Health training that is included in the core training for Adult Corrections Officer, Juvenile Corrections Officer, and Probation Officer. C. Grantee agrees to administer the project in accordance with the terms of this Grant Agreement. 3. PROJECT OFFICIALS A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or in connection with the interpretation, performance, or payment for work performed under this Grant Agreement. B. The Grantee's project director shall be as follows: Project Director authorized to administer the project: Name: Jaime Manriquez Title: Address: 62 Civic Center Plaza Santa Ana, CA 92701 Phone: (714) 245-8123 Fax: Email: jmanriquez@santa-ana.org EXHIBIT A SCOPE OF WORK 7. AUDIT Santa Ana Police BSCC 0180-18-MH Page 5 of 6 Grantee must submit an audit of expenditures within no later than 9 months after the close of each fiscal year during the term of the award. Grantees may choose either a program - specific audit or a single federal audit. Federal guidelines allow grantees receiving $750,000 or more in federal funds in a fiscal year to use their federal justice assistance grant funds to pay for the cost of the audit. Grantees falling below the $750,000 threshold must use non-federal funds (i.e., match funds) to pay for audit costs. For purposes of this grant award, please check one of the boxes below to indicate the grantee's choice for meeting the audit requirement. In conformance with Federal Office of Management and Budget (OMB) CFR Part 200 — Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the California State Controller's Accounting Standards and Procedures, Chapter 23, Grant Accounting Index, the Grantee will submit a City/County Single Federal Audit Report as required by § 200.501 of Title 2 of the Code of Federal Regulations. The Audit Report must be submitted to the BSCC within the required timeframe of 30 days from the end of the grant period. NOTE: Should an extension be needed, please provide in advance of the deadline a written justification that indicates the reason(s) for the extension and the timeframe needed. OR ❑ In conformance with Federal Office of Management and Budget (OMB) CFR Part 200 — Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the California State Controller's Accounting Standards and Procedures Chapter 23, Grant Accounting Index, the grantee will provide a Program -Specific Final Audit Report to the BSCC within the required timeframe of 30 days from the end of the grant period. OR ❑ In conformance with Federal Office of Management and Budget (OMB) CFR Part 200 — Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, the non -governmental entity grantee does not expend $750,000 or more in total federal awards during the fiscal year and is therefore, exempt from Federal audit requirements for this grant contract period. However, the entity understands that it must keep and maintain the grant records and make them available for review or audit by appropriate officials of the Federal agency, pass -through agency (i.e., the Board of State and Community Corrections) and Governmental Accountability Office. Santa Ana Police BSCC 0180-18-MH Page 6 of 6 EXHIBIT A SCOPE OF WORK 8. DATA UNIVERSAL NUMBERS SYSTEM (DUNS) The Contractor/grantee (entity entering into contract with the BSCC) must maintain active registration of their Data Universal Numbers System (DUNS) number, used for this Grant Agreement, throughout the term of the contract. An active DUNS number is also required to remain in compliance with the Federal Funding Accountability and Transparency Act (FFATA), a reporting tool Federal prime awardee (i.e. prime contractors and prime grants recipients) use to capture and report sub -award and executive compensation. In the event the grantee does not have a Data Universal Number, they are required to obtain one by calling 866-705-5711 or apply online at www.dnb.com/ A DUNS number is usually received within 2 business days. Insert your Agency Duns Number: OFS15-32 q 7 ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City orney By: TAMARA BO SIAN Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: DAVID VALENTIN Chief of Police CITY OF SANTA ANA KRISTINE RIDGE City Manager 20B-10