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HomeMy WebLinkAbout20C - AA AND AGMT FOR SARTC STUDYREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 18, 2020 TITLE: APPROVE AN APPROPRIATION ADJUSTMENT TO RECEIVE BAY AREA COUNCIL CALIFORNIA RESILIENCE GRANT FUNDING IN THE AMOUNT OF $176,807 AND AWARD AN AGREEMENT TO TRC ENGINEERS, INC. FOR SANTA ANA REGIONAL TRANSPORTATION CENTER (SARTC) MICROGRID FEASIBILITY STUDY IN THE AMOUNT OF $153,350 FOR A ONE YEAR TERM (NON -GENERAL FUND) CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 111 Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO /s/Kristine Ridge FILE NUMBER CITY MANAGER RECOMMENDED ACTION 1. Approve an appropriation adjustment recognizing $176,807 Bay Area Council California Resilience grant funds into the Energy Conservation Program, Grant -Other revenue account and appropriating the same amount into the California Resiliency Challenge, Contract Services - Professional and Internal Departments Personnel Charges expenditure accounts. 2. Authorize the City Manager to execute an agreement with TRC Engineers, Inc. in the amount of $153,350, for the term beginning August 18, 2020 through August 17, 2021, with provisions for a one-year extension exercisable by the City Manager and City Attorney, for a Microgrid Feasibility Study at the Santa Ana Regional Transportation Center, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION In December 2019, the Bay Area Council issued a request for proposals that focused on providing local government agencies with a grant funding opportunity, the "California Resilience Challenge", for resiliency -focused projects. The Bay Area Council sought proposals that illustrated a creative way to approach facility or regional resilience against extreme California conditions, such as drought, wildfire, extreme heat, and rising seas. Working in collaboration with TRC Companies, a proposal was developed to assess the feasibility of a microgrid for the Santa Ana Regional Transportation Center (SARTC). This proposal was awarded grant funding in the amount of $176,807, on May 29, 2020 (Exhibit 1), beating out more than 70 other proposals. SARTC is a critical regional facility responsible for facilitating much of Orange County's public transportation needs. This grant funding will be used to lay the groundwork for a microgrid feasibility study which will assess the viability for clean solar photovoltaic generation, battery energy storage, 20C-1 Appropriation Adjustment and Approval of Agreement for SARTC Microgrid Feasibility Study August 18, 2020 Page 2 and electric vehicle charging services at SARTC. When implemented, a microgrid allows a facility to continue operations even during electric utility service interruptions. Since 2008, the City has been part of an Energy Efficiency Partnership (Partnership) with Southern California Edison (SCE). The role of the Partnership is to institutionalize energy efficiency through educating the public and demonstrating energy efficiency in City facilities. A benefit of the Partnership is access to no -cost technical assistance through TRC Engineers, Inc. (TRC). As a result, TRC has assisted in developing the scope of work for at least 12 energy efficiency projects that have been completed in City facilities over the last ten years. Three of these projects involved lighting, heating, and air conditioning at SARTC. TRC has institutional knowledge of City facilities operations, energy usage, projects completed, and technical details. This grant opportunity came about as a result of the existing relationship that the City has had with TRC on energy projects. The grant award in the amount of $176,807 will fund the development of the complete feasibility study, consisting of reimbursement for staff time in the amount of $23,457 and $153,350 for the TRC scope of work (Exhibit 2). The Grant Installments and Reporting Agreement is attached (Exhibit 3). Staff recommends approval of the Appropriation Adjustment to recognize the grant award and approval of the agreement with TRC. FISCAL IMPACT The total Feasibility Study cost is $176,807, which includes $23,457 for staff costs and $153,350 for consultant costs. Approval of the appropriation adjustment will recognize $176,807of Bay Area Council California Resilience grant funds into the Energy Conservation Program, Grant -Other revenue account (No. 16217002-52040) and appropriate the same amount into the California Resilience Challenge, Contract Services -Professional and Internal Departments Personnel Charges expenditure accounts (No. 16217600-62300 and 16217600-65205). The funds will be available for expenditure in Fiscal Year 2020-21. Fiscal Year Accounting Unit - Fund Description Accounting Unit - Account Amount Account No. No. Description Energy California Resiliency FY 2020-21 16217600-62300 Conservation Challenge , Contract $153,350 Program Services -Professional Energy California Resiliency FY 2020-21 16217600-65205 Conservation Challenge, Internal Departments Personnel $23,457 Program Charges Total $176,807 Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director — Finance and Management Services Agency Submitted By: Nabil Saba, P.E., Executive Director — Public Works Agency Exhibits: 1. Grant Award 20Ci-2 Appropriation Adjustment and Approval of Agreement for SARTC Microgrid Feasibility Study August 18, 2020 Page 3 2. Agreement TRC Engineers, Inc. 3. Grant Installment and Reporting Agreement 20C-3 EXHIBIT 1 Rossi, Jonathan From: Adrian Covert <acovert@bayareacouncil.org> Sent: Friday, May 29, 2020 11:42 AM To: Anna Sciaruto; Julie Rowe; Kindig, Christy Cc: Buckley, Melissa; Rossi, Jonathan; Wilson, Katie P.; Mangalekar, Dhananjay Subject: Re: [EXTERNAL] FW: California Resilience Challenge Grant Updates Attachments: Grant Application CRC1, 5-4-20, CK Signed.docx; Installment -Reporting Agreement - CoSA.docx Christy and Team, I'm pleased to share with you that the City of Santa Ana's application for the California Resilience Challenge Grant 2020 Program has been approved! Please review, sign, and return the attached grant Installment and Reporting Agreement, and sign the Grant Application that you previously submitted. My colleague Anna Sciaruto will follow up with you on details about participating in our June 19 virtual launch with all the grantees. Congratulations! Best, Adrian Adrian Covert I Vice President, Public Policy I BAYAREA COUNCIL 353 Sacramento Street, 10th Floor San Francisco, CA 94111 o: 415-946-8746 1 c: 415-519-9141 www.bayareacouncil.org/loin 20t-4 EXHIBIT 2 AGREEMENT TO PERFORM MICROGRID FEASIBILITY STUDY FOR THE SANTA ANA REGIONAL TRANSPORTATION CENTER THIS AGREEMENT is made and entered into this 18th day of August, 2020 by and between TRC Engineers, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain a qualified consultant to perform a microgrid feasibility study for the Santa Ana Regional Transportation Center, having obtained grant funding for such a project. B. Consultant represents that it is able and willing to provide such services to the City. C. In undertaking the performance of this Agreement, Consultant represents that it is luiowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform the services described in the scope of work that is attached as Exhibit A. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services under this Agreement, the rates and charges identified in Exhibit A. The total sum to be expended under the terrn of this Agreement, including any extension periods, shall not exceed $153,350. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on August 17, 2021, unless terminated earlier in accordance with Section 17, below. The term may be extended for one 1-year period upon a writing executed by the City Manager and City Attorney. l2U�5 4. PREVAILING WAGES Vl 1 "XIIV1111C1 Lauul L.VUG iJCULIVII 1 /LV, el Seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to filly comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exchsive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the snbconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, il' any, to obtain and maintain insurance as described below: P '6 I . Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from ally act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. a Worker's Compensation Insurance. in accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. I£ Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City, (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by Consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such tennination shall not affect Mt27 Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and 'hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for 'special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal inj ury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of,, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are, subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall mountain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all LUl► 8 work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714-647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 N'd� q To Consultant: TRC Lngincers, Inc. 17911 Von Karman Ave, Suite 400 Attn: Paul David, Vice President A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timetrarnes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of =1 1 this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact —held by the signatory or is wi idrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Daisy Gomez Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: 7V6. Min M. Funk Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager CONSULTANT Name: ^ uz— /Y1, J)Avc di Title: V(c Ey c 71 cry�1 l itof -i 2 EXHIBIT A 'i TIRC bow CALIFORNIA RESILIENCY CHALLENGE, TRC SCOPE ..AND BUDGET 1.1 Project Kickoff The City of Santa Ana will work with professional services provider, TRC, to deliver this scope of work. TRC will serve as the lead implementor of the work with support and oversight from the City of Santa Ana. Under this task, the City of Santa Ana will work with the CRC and Bay Area Council Foundation staff to communicate project scope, goals, and constraints. Under this task, the City will conduct the following kickoff activities: ♦ Schedule and conduct a project kickoff meeting, including determining the appropriate attendees, setting the agenda, and delivering kickoff notes and meeting minutes for CRC and the Bay Area Council Foundation staff ♦ Clarify project scope, goals, and constraints ♦ Define and establish use cases for each facility ♦ Identify the role of the facility in a resilience event, the critical loads needed in an outage, and any additional loads expected to provide critical or emergency services Task I Deliverables ♦ Kickoff meeting agenda ♦ Kickoff meeting minutes ♦ Final scope of work 2 Energy and Microgrid Resilience Analysis On behalf of the City, TRC will perform the site -specific energy analysis and microgrid resilience analysis. Under this task, the City and TRC will: ♦ Secure all relevant site information. TRC has previously collected and reviewed most relevant data for SARTC, including equipment inventories, building plans, and utility data. TRC will leverage their existing data for this effort, resulting in significant cost savings. Additional data collection efforts include review for specific electrical, IT infrastructure, structural, and critical loads not previously analyzed. ♦ Establish stakeholder consensus on definition of Tier 1 (critical), Tier 2 (priority), and Tier 3 (discretionary) loads, business value of resilience, and community value of resilience ♦ Conduct a site visit(s) to assess design constraints; load -shedding capabilities; and assessment of monitoring, communications, and control equipment required for the site ♦ Calculate Tier 1, Tier 2, and Tier 3 loads for the site ♦ Determine the renewable generation potential for the site 20C-14 1 1 TRC ♦ Identify viability and available area for energy storage for the site Determined ectrical-system-modil-ications-and- upgrades ♦ Review potential control technology and communication equipment Task 2 Deliverables ♦ Working document outlining the result of the site visit and initial calculations needed for conceptual design and economic analysis 1.3 Conceptual Design and Economic Analysis TRC, on behalf of Santa Ana, will develop the site -specific conceptual designs; the engineering staff that conducted the site visits will lead this development. TRC will produce conceptual designs and will review the drawings and any solar PV simulation results with the City of Santa Ana to determine the need for additional scenarios. TRC will produce summary reports for the site. TRC will conduct the following activities under this task: ♦ Perform value of resilience (VOR) calculation for inclusion in financial analysis. VOR will inform the decision -making process for deploying a solar -driven microgrid through concrete $/kWh resilience values ♦ Optimize system design for the site based on critical load consumption projections, production modeling, and operational assumptions ♦ Produce conceptual solar and storage design options for the site ♦ Refine system sizing and equipment locations for the site with the City of Santa Ana and other stakeholders ♦ Perform economic modeling of the overall project with multiple financing scenarios including cash, grants, leases, bonds, incentive programs (e.g., SGIP), and power purchase agreements as applicable. This will include sensitivity and probability projections. Task 3 Deliverables ♦ Site visit to present and review findings ♦ In -person or conference call presentation with the City of Santa Ana including draft conceptual design and initial economic analysis 1.4 Microgrid Feasibility Report Under this task, TRC will develop a microgrid feasibility report based on the technical and economic analysis that will occur under Tasks 2 and 3. The report will include recommendations for the City of Santa Ana for the development and deployment of the SARTC resilient transportation hub microgrid project. Task 4 Deliverables: Microgrid Feasibility Report that will include analysis results and recommendations 20C-15 1.5 City Council Presentation Fallowing the-develapmeut- fthe-feasibility report, TRC-mll- upparttlre ty vi Santa Ana in developing a presentation for the Santa Ana City Council. The presentation will review the analysis and results of the feasibility study. Task 5 Deliverables ♦ Final summary of the Microgrid Feasibility Report (inclusive of any changes that result from TRC's recommendations to the City) ♦ Development of a PowerPoint presentation for City staff to use at the City Council meeting 20C-16 31TRC Job Title/Role Vice President $291 Associate Vice President $239 Director of Engineering $222 Assistant Program Manager $160 Technician 1 $96 Technician III $116 Project Engineer 1 $116 Project Engineer III $143 Senior Engineer $170 TRC Staff Rates by Title Task # Total Labor Budget Total Travel Budget Structural Consultant Budget TRC Grand Total Budget $153,350 TRC Budget per Task (see Section 1 for tasks) 20C-17 EXHIBIT 3 CALIFORNIA RESILIENCE CHALLENGE Grant Installments and Reporting Agreement Grants from the California Resilience Challenge shall be disbursed in installments determined by the Resilience Challenge. All grantees of the California Resilience Challenge 2020 Grant Program are required to complete and submit to the Challenge a Final Grant Report. Certain grantees may also be required to complete and submit an Interim Grant Report. All grant reports must adhere to the following guidelines and to the terms of the Request for Proposals and the Grantee's Proposal Worksheet submitted to the Challenge. Grantee City of Santa Ana Total Grant Amount $176,807 Number of Installments 2 Date of First Installment 8/31/20 First Installment Amount $88,403.40 Interim Grant Report Due 1/15/21 Date of Second Installment 1/15/21 Second Installment Amount $88,403.50 Final Grant Report Due 8/13/21 Interim Grant Report • Format: Microsoft Word; 12-point Times New Roman font. May include attachments for pictures, budgets, etc. Key Personnel (Names, titles, and contact information for grant manager(s) and other key personnel) P 415.946.5746 353 Sacramento Street, 10th Floor 20C-18 F 415.981.6408 San Francisco California 94111 • Executive Summary (500 words): Summarize milestones, accomplishments, successes, setbacks, and obstacles that have occurred within the current reporting period. • Completed Outcomes: Summarize by task all deliverables or outcomes completed during this reporting period. • Interim Findings: If applicable, what interim findings or success stories can you produce as a result of your work during this reporting period? • Financial Update: Provide a brief narrative explaining the grant's financial expenditures for this period that includes cash and/or in -kind items. Do you anticipate major modifications to the grants budget or workplace for the remainder of the grant? Final Grant Report Format • Format: Microsoft Word; 12-point Times New Roman font. May include attachments for pictures, budgets, etc. • Cover Page • Acknowledgement page which recognizes that the project and report were produced with funding from the California Resilience Challenge. • Executive Summary (500 words) • Table of Contents • Key Personnel (Names, titles, and contact information for grant manager(s) and other key personnel) • Problem Statement (200 words): A description of the problem your project is seeking to address and any other necessary contextual information • Project Description (200 words): A description of the project methods and desired outcomes • Project Results: • Actual outcomes • Barriers encountered • External Factors • Participating Stakeholders 20C-19 Lessons for other communities considering similar projects • Next steps (additional planning, implementation, etc.) • Bibliography and appendices (if applicable) Kristine Ridge Grantee Name (Print) Grantee Signature Date Julie Rowe Bay Area Council Foundation signature APPROVED AS TO FORM T_--- IohA M. Psmk• Assistant City Aumwy 07/23/2020 Date 20Ci-20