The URL can be used to link to this page

Home My WebLink About25C - CIVIC CENTER LIGHTINGREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 1, 2020 TITLE: APPROVE AGREEMENT WITH IDS GROUP TO PREPARE LIGHTING SYSTEM DESIGN ALONG THE CIVIC CENTER AREA PERIMETER IN AN AMOUNT NOT TO EXCEED $186,000 FOR A THREE-YEAR TERM (NON -GENERAL FUND) CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1� Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO /s/ Kristine Ridge FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize the City Manager to execute an agreement with IDS Group to provide professional engineering services to design the lighting system along the perimeter of the Civic Center area, in the amount of $172,592 plus an eight percent contingency of $13,408, for a total amount not to exceed $186,000, for a three-year term beginning September 1, 2020 and expiring August 31, 2023, with an option for a one-year extension, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On February 25, 2020, the Public Works Agency issued Request for Proposals (RFP) 20-026 seeking lighting design for the perimeter of the Civic Center area bounded by West Civic Center Drive, North Broadway, West Santa Ana Boulevard, and North Flower Street, including Ross Street (Exhibit 1). The scope of work includes the preparation of plans and specifications, development of cost estimates, and an analysis to replace the existing lighting system with new energy efficient LED lights. This information will be used to prepare bid documents in the future. The RFP was advertised on the City's online bid management and publication system, with bids due on March 17, 2020. Forty-one consultants downloaded the project documents. Two proposals were received and evaluated by a selection committee. Based on criteria outlined in the RFP, the following summarizes the responding firms and their ranking: NAME OF FIRM RANKING IDS Group PBS Engineers, Inc. In accordance with the RFP, staff recommends awarding an agreement to IDS Group (Exhibit 2). Their proposal demonstrated a high degree of technical competence and experience performing 25C-1 Agreement with IDS Group for Civic Center lighting system design September 1, 2020 Page 2 similar services. The proposal contains a clear path toward achieving City goals and objectives as required by the RFP. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding in the amount of $186,000 is available in the City Council -approved Fiscal Year 2019-20 Capital Improvement Program (Project No. 20-2711). The funds will be carried forward from FY 2019-20 to FY 2020-21 for the estimated expenditure plan shown below: Fiscal Year Accounting Unit Fund Accounting Unit - Amount - Account No. Description Account No. Description Civic Center Civic Center Capital FY 2020-21 07413260-66220 Maintenance Project, Improvements $172,592 Other Than Building Civic Center Civic Center Capital FY 2021-22 07413260-66220 Maintenance Project, Improvements $13,408 Other Than Building TOTAL EXPENDITURES: $186,000 Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director— Finance and Management Services Agency Submitted By: Nabil Saba, P.E., Executive Director— Public Works Agency Lisa Rudloff, Executive Director— Parks, Recreation & Community Services Agency Exhibits: 1. Project Location 2. Agreement with IDS Group 25C-2 25C-3 EXHIBIT 2 AGREEMENT TO PROVIDE DESIGN SERVICES FOR CIVIC CENTER PERIMETER ELECTRICAL LIGHTING THIS AGREEMENT is made and entered into this 1st day of September, 2020 by and between IDS Group, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On February 25, 2020, the City issued Request for Proposal No. 20-026, by which it sought a qualified consultant to provide design services for the Civic Center perimeter electrical lighting. B. Consultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 20-026. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform the services described in the scope of work that was included in REP No. 20-026 and that is attached as Exhibit A, and as further delineated in Consultant's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services under this Agreement, the rates and charges identified in Exhibit C. The total sum to be expended under the term of this Agreement, including any extension periods, shall not exceed $186,000. This sum is comprised of (1) the base amount of $172,592 and (2) a contingency in the amount of $13,408 for additional services at the City's sole discretion. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 2 -4 3. TERM This Agreement shall commence on the date first written above and terminate on August 31, 2023, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for one 1-year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Ifthe services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 2` 8 INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by Consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. <t% f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended priorto notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by 2 -I law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714- 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Consultant: IDS Group, Inc. 1 Peters Canyon Road, Suite 130 Irvine, CA 92606 Attn: Said Hilmy, Principal A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERNIINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIA/HNATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Daisy Gomez Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By:_ W 7g,-f J n M. Funk Assistant City Attorney RECOMMENDED FOR APPROVAL Nabil Saba Executive Director Public Works Agency CITY OF SANTA ANA Kristine Ridge City Manager CONSULTANT Sri i%Ll/ f� Name: Said Hilmy Title: President 215v%.:=f1 EXHIBIT A Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR ELECTRICAL LIGHTING DESIGN SERVICES FOR CIVIC CENTER PERIMETER LIGHTING RFP NO.: 20-026 Introduction and BackEround: The existing lighting systems to be replaced by this project are approximately 50 years old with replacement parts that have become increasingly challenging to procure. Currently, the lights around the perimeter consists of various lighting fixtures ranging from "globe" to Double King to Edison street light attached to power poles. Furthermore, the current lighting system does not provide full light coverage on both sides of the streets. The City desires to install new energy efficient LED fixtures that will provide improved illumination as well as the Civic Center Super Block signature look. A layout of existing lights around the perimeter is included in Appendix 4. The City is accepting proposals from experienced sums to provide their professional engineering expertise with experience and deep understanding of modem day lighting for the civic center. The scope of work shall include the preparation of construction plans, specifications, and cost estimates (PS&E) with the following conditions, including, but not limited to: • Lights for the perimeter shall be analyzed on both sides of the street • All existing light pole fixtures shall be removed and filled or repaired to match adjacent surface, except for active power poles • Lights for the Civic Center Super Block shall be different from the rest of Santa Ana downtown light theme, which are currently Double King light standards. • Design for sustainability, needs, and budget. Consultant Responsibilities: The Consultant's responsibilities include the following: Task 1: Project Coordination The Consultant shall be fully responsible for the overall management and coordination for the project, which may include, but is not limited to project development team meetings, liaison with affected agencies, and utility companies. Prepare progress report and schedule, securing permits for all field studies and any other required permits from other agencies. Task 2: Preliminary Engineering Preliminary Engineering shall include Kick-off meeting with City Staff to discuss scope of work, project required tasks and objectives, potential elements and issues, and schedule. Preliminary Engineering will also include field work and subsequent meetings with City staff as required for preparation of site plans. City of 2Acqa12 20-026 Al-1 Project required tasks include, but may not be limited to: • Analyze the existing light inventory around the perimeter. • Identify the locations where all of the above ground equipment and light standards will be installed. • Identify where all the underground utilities are located to eliminate field conflicts. • Make recommendations of light product options and their rough probable costs for City's consideration and selection. • Analyze the design options, so that City may be able to replace/install the lights in phases if necessary. • Coordinate with City and County of Orange to ensure lights are placed at the desire locations to better serve the Civic Center Super Block. • Coordinate with Southern California Edison on lights attached to power poles, power source, meter(s), etc. Task 3: Design Development (30% plans) Design development will involve the development of electrical system improvements for the Civic Center perimeter lighting as outlined in the preliminary engineering phase to address project required tasks and shall include preliminary electrical engineering plans and cost estimate. Electrical design tasks shall include, but may not be limited to: • Title Sheet (City provide template) • Electrical & Lighting plans • Photometric • Panel schedules • Single line diagrams • Details and notes • Structural Calculations and details for lighting pole base foundations as required • Preliminary Cost Estimation Task 4: Construction Documents (65%, 95%, and 100% plans) Construction Documents shall include finalizing Design Development plans, obtaining plan check approvals and securing permitting. This includes the provision of detailed engineering and construction drawings that will serve as the basis for both bid advertisement and construction. Consultant shall also provide updated cost estimate which shall reflect finalized plans, materials, systems, details of construction, and known or anticipated changes in the bidding market relative to the project. Project required tasks shall include, but may not be limited to: • Updated Cost Estimate shall be provided. Project phasing may need to be considered and Contract Documents may need to be structured accordingly pending available construction funding. • Review sets shall be provided in .pdf format. • Final plans shall be provided in Microstation CADD format and .pdf format. • Quantity calculations shall be provided for items that are applicable to this project, and prepare and provide cost estimates at milestone stages. • A list of contract pay items with the descriptions and estimated quantities shall be provided for inclusion in Bid Proposal and Defmition of Bid Items of City Boiler Plate. • All plan sheets and the title sheet of the specifications, calculations and reports shall be signed and stamped, including license number and expiration date, by the Consultant's City of �A14P�7 20-026 State of California Registered Professional Engineer in the field of Electrical Engineering responsible for the project. Coordinate plan check with the City of Santa Ana and other agencies including but not limited to City of Santa Ana Public Works Design and Parks Recreation & Community Services Division. Task 5: Bid Advertisement, Construction Administration, Record Drawings: Ifrequested, Consultant shall provide support during bid advertisement and construction, and provide record drawings as described below. Bid Advertisement: If requested, Consultant shall: • Respond to written Requests for Information (RFI) to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) working days. • Review addenda. • Attend pre -bid meeting. Construction Support: All construction support work shall be at the request ofand coordinated by the City of Santa Ana. As requested, Consultant shall: • Attend the pre -construction meeting. • Review and approve submittals, as requested. If requested, Consultant shall complete submittal reviews within 48 hours of receipt. • Provide periodic field reviews and bring to the attention of the City of Santa Ana any defects or deficiencies in the work by the construction contractor which the Consultant may observe. • Be available as requested by the City to resolve discrepancies in the contract documents. Consultant shall bring to the attention of the City any defects or deficiencies in the work by the construction contractor which the Consultant may observe. Consultant shall have no authority to issue instruction on behalf of the City, or to deputize another to do so. • Furnish, at the consultant's sole cost and expense, all necessary drawings for corrections and change orders required by errors and omissions of the Consultant. Electronic files for the change orders shall be submitted to the city for duplication and distribution. Record Drawings / As -Built Plans: • Upon completion of construction, the record drawings kept by the General Contractor shall be turned over to the Consultant for preparation of "as -built" plans. The Consultant shall incorporate all changes to the plans electronically with all necessary revision notations. Once plans have been updated, an electronic file shall be submitted to the City in Micro Station CADD and pdf formats of the final as -built drawings via CD, e-mail, or through an FTP site. City of a.JF4 20-026 Al-3 Fee Proposal: In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured to correspond to the above mentioned tasks as follows: Task 1: Project Coordination Task 2: Pre -Design Task 3: Design Development Task 4: Construction Documents Task 5: a) Bid Advertisement; b) Construction Support; c) Record Drawings Total Fee: Fee schedule for each task should include an hourly breakdown that corresponds to the task total for each project. General Requirements: • The Consultant has total responsibility for the accuracy and completeness of the plans and related designs, specifications and estimates prepared and shall check all such materials accordingly. The plans will be reviewed by the City for conformity with the requirements of the Agreement. Reviews by the city do NOT include detailed review or checking of design or the accuracy with which such designs are depicted on the plans. The responsibility for accuracy and completeness of such items remains solely that of Consultant. • Consultant or its subconsultants shall not incorporate in the design any materials or equipment of single or sole source origin without written approval of the City. • The plans, specifications, estimates, calculations, and other documents furnished under the Agreement shall be of a quality acceptable to the City and State. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, dated, and having the maker and checker identified. The minimum standard of appearance, organization and content of the drawings shall be that of similar types produced by the City Boiler Plate. The Consultant shall modify its work as necessary to meet the level of acceptability defined by the criteria above. The Consultant shall have a quality control plan in effect during the entire time work is being performed under the Agreement. The Quality control plan shall establish a process whereby plans are independently checked, corrected and back checked, and all job related correspondence and memoranda dated and received by affected persons and then bound in appropriate job files. City Responsibilities The City will be responsible for the following items: • Providing electronic topographic site plans as shown in Appendix, Attachment 4 • Furnishing electronic design file with City title block and title sheet (24" x 36") • Providing standard City boilerplate specification • Providing support with the coordination between City and County of Orange. • Acting as a liaison with the appropriate decision making bodies, as necessary • Providing standard invoice template City of a 4W 20-026 4C9A1-4 • Reviewing and commenting on the PS&E package within four (4) weeks of receipt of each completed milestone PS&E package Consultant is responsible to review any documents provided by the City. Payment and Invoicing: Selected Consultant shall invoice the City based on time and material according to the City's standard invoice template. Tasks and hours shall be clearly identified and all rates must match those included in the approved agreement. City shall retain ten percent (10%) of the invoice amount from each payment until the completed Project has been accepted by the City. The following are additional requirements: • All invoices must include the NTP issued by the City and signed by an authorized staff consultant. • The date of the invoice is the date submitted to the City after the review for format or edits. • Each invoice must include the NTP amount, NTP invoice to date, percent of NTP completed, percentage of the task completed, and the balance of NTP. (Note: invoice will be returned if percent of NTP completed is greater than percent of task completed) • Each invoice must include the balance of the Total Agreement amount Proposa Electrical Lighting Design Services for .. Civic Center Perimeter Lighting RFP No. 20-026 March 17, 2020 ..1 WWI J . eI I PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No.20-026 Contents Section 1: Statement of Qualifications a. Cover Letter b. Contract Agreement Statement........................................................................1 c. Firm and Team Experience...............................................................................1 IDS' In-house Capabilities..........................................................................................................1 Technical and Design Experience of Key Personnel.................................................................3 Su bco ns u Ita nts........................................................................................................................... 3 Key Personnel Resumes............................................................................................................3 ProjectTeam..............................................................................................................................3 OrganizationalChart..................................................................................................................4 StaffAvailability..........................................................................................................................4 d. Understanding of Need.....................................................................................5 ProjectUnderstanding................................................................................................................5 ProjectApproach........................................................................................................................6 Task 1: Project Coordination.......................................................................................................6 Task 2: Preliminary Engineering................................................................................................6 Task 3: Design Development (30% plans).................................................................................6 Task 4: Construction Documents (65%, 95%, and 100% plans)................................................7 Task 5: Bid Advertisement, Construction Administration, Record Drawings: ............................. 8 CityResponsibilities..................................................................................................................8 e. Relevant Experience.........................................................................................9 f. References.....................................................................................................13 Section 2: Scope of Services and Schedule......................................................14 Scope -of -Services and Project Schedule............................................................14 Section 3: Fee Proposal.....................................................................................15 Section 4: Certifications.....................................................................................16 AppendixA.........................................................................................................17 �A- IDS GROUP Page i 25C-18 Statement of Qualifications a. Cover Letter b. Contract Agreement Statement c. Firm and Team Experience d. Understanding of Need e. Relevant Project Experience f. References AA IDS GROUP -, IDS GROUP March 17. 2020 City of Santa Ana Mr. Kenny Nguyen, Project Manager Public Works Agency; M-36 20 Civic Center Plaza; Ross Annex Santa Ana, CA 92701 SUBJECT: Section 1: Statement of Qualifications a. Cover Letter Proposal for Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No. 20-026 Dear Mr. Nguyen and Members of the Selection Committee: IDS Group, Inc. (IDS) understands that the City of Santa Ana (City) is seeking a professional engineering firm to provide complete Plans, Specifications, and Cost Estimate (PS&E) for new street lights around the perimeter of Civic Center "Superblock" which is bound by Civic Center Drive, Broadway, Santa Ana Boulevard, and Flower Street. The City would like to replace the existing outdated lighting system with an energy efficient system that improves illumination as well as the overall look of the "Superblock". The following are highlights of our team strengths: • Since 1998, IDS has completed numerous engineering projects involving: streets, parks, walking/biking trails, libraries, fire stations, court facilities, baseball fields, parking lots, gymnasiums, and other public use facilities. • Each member of our team has considerable experience with the design and construction of recreation facilities. We are familiar with the procedures, standards, codes, and processes from first-hand experience both as prime design professionals and as sub consultants. • Our in-house infrastructure allows us to remain flexible when scheduling staff resources in the areas of electrical and civil engineering; as well as cost estimating to offer timely, efficient, and effective solutions to project challenges. On behalf of the IDS team, we look forward to working with the City, applying our technical experience, management principles, and problem -solving skills to provide you with quality and responsive services necessary to complete this contract within schedule and budget. IDS' Principal, Mr. Said Hilmy, PhD, SE, will contractually bind the firm regarding matters pertaining to this proposal and is authorized to bind the company and negotiate the contract on behalf of the organization. Our MEP Principal, Mr. Rob O'Neil, will be City's point -of -contact and can be contacted for all clarifications. Please do not hesitate to call Rob at 949.387-8500 ext. 425 or by email at rob.oneil@idsgi.com should you have any questions. Thank you for your consideration. Sincerely, IDS p, Inc. Robi b) O'Neil, PE MEP Principal i�Ph�, LEED AP Principal/ Contract Administrator 1 Peters Canyon Road, Suite 130, Irvine California 926 d_LQA9.387.8500 ♦ F: 949.387.0800 ♦ vwwv.idsgi.conn PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No.20-026 b. Contract Agreement Statement IDS Group hereby acknowledges that we have reviewed and take no exception to the terms and conditions, including insurance coverage, as set forth in RFP No. 20-026 1 Electrical Lighting Design Services for Civic Center Perimeter Lighting I Attachment 2. c. Firm and Team Experience Founded in 1998, IDS is a leading engineering and architectural consulting firm with an integrated offering of in-house electrical, mechanical, plumbing, structural, and civil engineering as well as architecture and cost estimating services. IDS incorporates sustainable, energy -efficient, and environmentally conscious designs as a significant component of each project. We are recognized for our use of water -efficient plant materials, recycled materials, and water -efficient irrigation systems. IDS is a member of the Green Building Council, on design teams for LEED-certified building projects, and employs numerous full-time LEED Accredited Professionals. Our experience has led us to develop a proven approach centered on an "assembly line" methodology with highly specialized professionals who are experts in their fields. IDS' In-house Capabilities Electrical Engineering: Our electrical engineering division has extensive experience in a wide variety of projects and in the preparation of engineering studies and analyses, reviewing plans, drawings, and specifications for new construction projects for electrical code compliance, conducting electrical power consumption studies and field investigations, and providing construction cost estimates, concept studies and reports, and post -construction support for electrical engineering projects. Mechanical I Plumbing Engineering: Our mechanical plumbing engineering division is comprised of professional engineers and designers who are experts in the fields of heating, ventilating, air conditioning, plumbing, piping, and fire protection. We have provided design services for HVAC, plumbing, and fire protection systems for countless public projects and facilities. These projects encompass new construction, retrofit, modernization, and expansions of facilities. Civil Engineering: IDS provides a wide array of expertise and experience in civil engineering, specializing in providing civil engineering design, planning and entitlement, surveying and mapping, construction survey, LEED, sustainable design, construction administration, and traffic engineering services to public agencies, owners, and developers of retail, commercial, office, industrial, institutional, and residential projects throughout the United States. v IDS GROUP Page 1 25C-21 PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No.20-026 Structural Engineering: Our structural engineering division is a recognized leader in the design, assessment, review, and retrofit of buildings and parking structures. The depth of our work includes the design of new buildings utilizing steel, concrete, masonry, and wood, the assessment and retrofit of numerous buildings of all sizes, the evaluation and repair of distressed structures, peer and plan review, constructability review, and forensic engineering. Our structural engineering services consist of the following: Structural and seismic assessment, Seismic risk mitigation and retrofit, Structural design services, Structural engineering evaluation and structural modifications. Architecture: IDS provides architecture design, planning, project management and renovation services to public and private clients throughout California. As a full -service architectural firm, IDS is experienced in all phases of architecture from pre -design though project closeout. In addition, our architectural services involve ADA compliance studies and design, building assessments, alterations, and modifications, accessibility studies, fire and life safety assessment and design, code review, space planning, remodeling, repair of damaged and deteriorated structures, and expansions and additions to existing facilities, and new design. Project experience of IDS staff encompasses a variety of building type. Cost Estimating: Our in-house cost estimator is experienced in supporting both new construction and complex renovation projects, and possess extensive knowledge of a variety of tenant improvement types. Utilizing the latest in cost control methods, IDS ensures clients' projects are well planned and expertly executed. In the delivery of its cost services, IDS provides reliable, accurate estimates while meeting its client's most critical deadlines. Design and Production Ability (CAD I BIM): IDS is at the forefront of computer aided design and data management, including Building Information Modeling (BIM). The scale and magnitude of many of our projects requires that we outfit our staff with state-of-the-art computer hardware and the best available software for performing the most advanced analysis and design. Our computer software library includes, but not limited to, the latest versions of architectural, structural, mechanical/plumbing, and electrical analysis and design programs. Dedication to Sustainable Engineering: IDS Group values the opportunity to remain at the forefront of "green technology." We combine sustainable, energy -efficient, and environmentally conscious designs as a significant component of each project. Our mission is to integrate energy -saving systems and equipment that will improve the building performance while ensuring occupancy comfort to reduce the consumption natural resources and reduce environmental degradation. IDS has been recognized by Energy Users News for excellence and innovation in energy and building management. AA I DS GROUP Page 2 25C-22 PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No.20-026 Technical and Design Experience of Key Personnel • Our proposed Associate/Principal-in-Charge is Rob O'Neil, PE, a Senior Principal with IDS Group bringing 30+ years of experience in the fields of commercial, municipal lighting and utility infrastructure. Mr. O'Neil will ensure the City's requirements for responsiveness and quality are consistently met throughout the duration of this project. • IDS' Project Manager, Michael Reed has extensive experience in a variety of lighting projects with a specialty niche in street and trail lighting. His experience includes the preparation of engineering studies, analyses, plan reviews, preparation of drawings and specifications for new construction projects; construction cost estimates; field investigations; concept studies; reports and post - construction support for electrical engineering projects incorporating sustainable building concepts. Other key team members include • Peter Gambino, PE, PLA, our Survey/Mapping Manager has a broad background in Civil Engineering, Land Surveying, and Public Works and currently serves as the IDS Manager of our mapping and survey department. In this capacity, he is responsible for managing the activities of field survey crews as well as the office production of topographic and subdivision maps, legal descriptions and plats. Peter has surveyed hundreds of project sites throughout his career including numerous Military Bases, Public Facilities, Hospitals, and other. Peter is also licensed as a Civil Engineer which gives him the unique ability to bridge the survey and engineering disciplines thus ensuring project success. • Jaime Rosenbach, MS, SE, IDS' Senior Structural Engineer, with more than 32 years of experience, has been involved in the design of newstructures, evaluation and retrofit of existing structures, remodel and modernization of existing buildings, and has conducted and reported numerous forensic seismic investigations. • IDS' Cost Estimator, Mr. Dakhil, BSCE, MSCE, has over 30 years of pre -construction, construction management, and estimating experience in a wide spectrum of projects ranging in values from $1 million to more than $250 million. Subconsultants All services can be performed in-house; therefore, IDS does not anticipated utilizing any subconsultants for this contract. Key Personnel Resumes Full resumes of key personnel proposed to work on this project are provided Attachment A of this proposal. Project Team Our seasoned group of professionals, listed on the organization chart located on the following page, has worked independently or teamed on projects with similar scopes of work. Our expertise and project team is well suited for this project and has proven success providing electrical lighting design services to the City of Santa Ana. AALI DS GROUP Page 3 25C-23 PROPOSAL Organizational Chart +_ � A © Rob O'Neil, PE If -, Staff Availability Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No.20-026 ®= Key Personnel IIIII'. Michael Reed Said Hilmy, PhD, SE, LEED AP The following is an estimate of the availability of our key personnel during the duration of this project. The percentages of key staff availability shown are projected based on anticipated workload. These percentages represent the average time available for a team member. Actual time may vary depending on the project specifics. Personnel Availability Personnel Availability Said Hilmy, PhD, SE, LEED AP 15% Ramin Arabpour 60% Rob O'Neil 30% Michael Reed 50% Hassan Assaf, PE, RCDD 40% Bob Kramer 50% Jaime Rosenbach, MS, SE 40% Peter Gambino, PE, PLS 35% Faisal Dakhil, BSCE, MSCE 40% �� I DS GROUP Page 4 25C-24 PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Li hting RFP No.20-026 d. Understanding of Need Project Understanding The City desires to replace the more than 50-year-old existing lighting system with a new energy efficient LED lighting system that will provide improved illumination as well as the Civic Center Super Block signature look. The City has maintained the existing system by replacing components to continue operation, however, replacement parts are becoming increasingly challenging to procure. Currently, the lights around the perimeter consists of various lighting fixtures ranging from "globe" to cobra head style Edison streetlights attached to power poles. Furthermore, the current lighting system does not provide full light coverage on both sides of the streets. Summary of the scope of work: • The new lighting system shall be located along the perimeter of the Civic Center Super Block (attached project scope map) to include an analysis for lighting on both sides of the street • All existing light pole fixtures shall be removed and filled or repaired to match adjacent surface, except for active power poles • Lighting for the Civic Center Super Block shall be a unique design, separate from the rest of Santa Ana downtown lighting theme, which are currently Double King Luminaire light standards. • The new lighting system shall be designed for energy efficiency, aesthetics, maintenance and budget. u IDS GROUP Page 5 25C-25 PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No.20-026 Project Approach Our mission at IDS is to deliver a quality project to our clients. To achieve this goal, a carefully thought out plan, in which both client and IDS agree on the project scope and an approach that will result in a successful project. The following is a step by step approach that was outlined in the City of Santa Ana's RFP and that IDS has implemented on many successful projects as well: Task 1: Project Coordination IDS shall be fully responsible forthe overall management and coordination forthe project, which may include, but is not limited to project development team meetings, liaison with affected agencies, and utility companies. IDS will prepare progress reports and schedules, secure permits for all field studies and any other required permits from applicable agencies. Task 2: Preliminary Engineering Streetlight along Santa Ana Boulevard — Typical style around perimeter Preliminary Engineering shall include Kick-off meeting with City Staff to discuss scope of work, project required tasks and objectives, potential elements and issues, and schedule. Preliminary Engineering will also include field work and subsequent meetings with City staff as required for preparation of site plans. Project required tasks include, but may not be limited to: • Analyze, survey and map the existing light inventory around the perimeter. • Identify and map the locations where all of the above ground equipment and light standards will be installed. • Identify where all the underground utilities are located within the project scope to eliminate field conflicts. • Make recommendations of light product options and their rough probable costs for City's consideration and selection. • Analyze the design options, so that City may be able to replace/install the lights in phases if necessary. • Coordinate with City and County of Orange to ensure lights are placed at the desire locations to better serve the Civic Center Super Block. Pedestrian scale lighting pole with streetlight pole along Broadway • Coordinate with Southern California Edison on lights attached to power poles, power source, meter(s), etc. Task 3: Design Development (30% plans) Design development will involve the development of electrical system improvements for the Civic Center perimeter lighting as outlined in the preliminary engineering phase to address project required tasks and shall include preliminary electrical engineering plans and cost estimate. AA IDS GROUP Page s 25C-26 PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No.20-026 Electrical design tasks shall include, but may not be limited to: • Title Sheet (City provide template) • Electrical & Lighting plans • Photometric studies — Lighting design shall be in compliance with City criteria stated in RFP of 3 FC (Max, Average or Min level to be determined at project kick off) with a 4:1 Average to Min Ratio • Panel schedules and preliminary load studies • Single line diagrams • Details and notes • Structural Calculations and details for lighting pole base foundations as required • Surveying, mapping and identifying existing underground utilities within project scope that may conflict with new installation. Coordinate with conflicting utility purveyors. • Preliminary Cost Estimation Historic Style Streetlight along Broadway Task 4: Construction Documents (65%, 95%, and 100% plans) Construction Documents shall include finalizing Design Development plans, obtaining plan check approvals and securing permitting. This includes the provision of detailed engineering and construction drawings that will serve as the basis for both bid advertisement and construction. Provide updated cost estimate which shall reflect finalized plans, materials, systems, details of construction, and known or anticipated changes in the bidding market relative to the project. Project required tasks shall include, but may not be limited to: • Updated Cost Estimate. Project phasing may need to be considered and Contract Documents may need to be structured accordingly pending available construction funding. • Review sets shall be provided in .pdf format. • Final plans shall be provided in Microstation CADD format and .pdf format. • Quantity calculations shall be provided for items that are applicable to this project. Prepare and provide cost estimates at milestone stages. • A list of contract pay items with the descriptions and estimated Cobra Head Style Streetlight along Civic Center quantities shall be provided for inclusion in Bid Proposal and Definition of Bid Items of City Boiler Plate. • All plan sheets and the title sheet of the specifications, calculations and reports shall be signed and stamped, including license number and expiration date, by the Consultant's State of California Registered Professional Engineer in the field of Electrical Engineering responsible for the project. • Coordinate plan check approvals with the City of Santa Ana and other agencies including but not limited to City of Santa Ana Public Works Design and Parks Recreation & Community Services Division. �� I DS GROUP Page 7 25C-27 PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No.20-026 Task 5: Bid Advertisement, Construction Administration, Record Drawings: If requested, IDS shall provide support during bid advertisement and construction, and provide record drawings as described below. Bid Advertisement: If requested, IDS shall: • Respond to written Requests for Information (RFI) to provide clarification or resolve discrepancies in the contract documents. Responses shall be completed within three (3) working days. • Review addenda. • Attend pre -bid meeting. Construction Support: All construction support work shall be at the request of and coordinated by the City of Santa Ana. As requested, IDS shall: • Attend the pre -construction meeting. • Review and approve submittals, as requested. If requested, IDS shall complete submittal reviews within 48 hours of receipt. • Provide periodic field reviews and bring to the attention of the City of Santa Ana any defects or deficiencies in the work by the construction contractor which the Consultant may observe. • Be available as requested by the City to resolve discrepancies in the contract documents. IDS shall bring to the attention of the City any defects or deficiencies in the work by the construction contractor which the Consultant may observe. IDS shall have no authority to issue instruction on behalf of the City, or to deputize another to do so. • Furnish, at IDS's sole cost and expense, all necessary drawings for corrections and change orders required by errors and omissions of IDS. Electronic files for the change orders shall be submitted to the city for duplication and distribution. Record Drawings / As -Built Plans: Upon completion of construction, the record drawings kept by the General Contractor shall be turned over to IDS for preparation of "as -built" plans. IDS shall incorporate all changes to the plans electronically with all necessary revision notations. Once plans have been updated, an electronic file shall be submitted to the City in MicroStation CADD and pdf formats of the final as -built drawings via CD, e-mail, or through an FTP site. City Responsibilities The City will be responsible for the following items: • Providing electronic topographic site plans as shown in Appendix, Attachment 4 of the RFP • Furnishing electronic design file with City title block and title sheet (24" x 36") • Providing standard City boilerplate specification • Providing support with the coordination between City and County of Orange. • Acting as a liaison with the appropriate decision making bodies, as necessary • Providing standard invoice template • Reviewing and commenting on the PS&E package within four (4) weeks of receipt of each completed milestone PS&E package �� I DS GROUP Page 8 25C-28 PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Li hting RFP No.20-026 e. Relevant Experience #1pedCp1_ 1_Um nanev ---------------- bW t." b" b bfY t.? bxb t a ti.— • __...............*0&L 1I.V AA3—tJES_ ].89 )19-I.W --I I ••••.. .•••••• b.1a b.a] 1.a3 1_ta 1.Ts 1.W %,% bw b.ae b.5i bAT b ^AIDSGRoup e............... Ax^ SL t9 h . %b �at—t8 �m--tt tuu �. _._.......-.____ b00 b-)3 b.6d bw b15 b,M $" bla b. _.............— b75 'hm +073 b7t be3 IiW bse baa ttn $N ban 'h b.as Sat base. 'OR SU bs5 b.az 091 b.sa b. risrdaiemwn seieet whane pe b.w t.w $kaa b.]r b.3a b$a 'DOS i.av AM *ia$ i. $1c$ � tQ5 +,,,e t VICTORVILLE OLD TOWN STREET LIGHTING DESIGN I Victorville, CA IDS was retained as the electrical engineer and lighting designer to provide design solutions to completely upgrade Victorville's Old Town antiquated and inadequately illuminated lighting system. The project would focus on enhancing the overall downtown theme, improve safety and provide a system that is energy efficient, cost effective and that would be easily maintained. Several street lighting design options were presented to the City. The final design included only two options: 1) Provide all decorative poles and luminaires; 2) Provide combination cobra head style and decorative to reduce initial costs. Banner arms and themed medallions integrated at key lighting poles were considered along with pedestrian scale poles and luminaires to provide a safer and more pleasant nighttime feel. Our lighting designers prepared multiple photometric studies with options for single side, double side, staggered and opposite spacing all presented with point by point analysis and 3D graphics. IDS assisted the City engineering staff at a City Council town hall meeting presenting best options. JOHN WAYNE AIRPORT, LANDSIDE EXTERIOR LIGHTING ENHANCEMENTS I Santa Ana, CA JWA experienced deteriorating light poles for the landside arrival and departure roadway and pedestrian lighting area, which required structural and LED illumination improvements. IDS coordinated all efforts for improved lighting specifications to comply with Illumination Engineering Society's 'Outdoor Lighting for Airport Environments #IES RP-37-15 as applicable for the project scope of work under JWA and FAA approvals and direction. Project Relevance 0 Lighting design 0 Perimeter lighting 0 Electrical Engineering 0 Civil Engineering 0 Structural Engineering 0 Cost Estimation Client Contact: Mr. Brian Gengler, City Engineer City of Victorville 949.252.6098 been eler aavictorvi lle.ca.eov Dates of Performance 01/2019 — 09/2019 Project Relevance 0 Lighting design 0 Perimeter lighting 0 Electrical Engineering 0 Civil Engineering 0 Structural Engineering 0 Cost Estimation Client Contact: Mr. Kory Harm, Project Manager John Wayne Airport 949.252.6098 Khariri@ocair.com Dates of Performance: 08/2017 — 8/2019 �� I DS GROUP Page 9 25C-29 PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Li hting RFP No.20-026 Y ;t 3t 1 1 4 \ U 6 - . �I l AR£EI'lL'CPIXAY I i1 Landside lighting improvements included 120 new LED light poles and light fixtures for entire perimeter roadway system for arrival and departure pedestrian entrances and exits; new light poles and light fixture for taxi and shuttle service areas; disconnect and remove existing So California Edison meter pedestal; new conduit, conductors, circuit, and lighting controls for roadway lighting; structural anchoring and foundations for all new light poles. CITY OF SANTA ANA, ELECTRICAL LIGHTING DESIGN FOR 3 PARKS I Santa Ana, CA IDS provided engineering design services for plans, specifications and cost estimating (PS&E) for the new electrical and security lighting systems Pacific Electric Bike Trail, Saddleback View Park, and Morrison Park. IDS conducted site visits, utility location and coordination with Southern California Edison. Construction documents were submitted at 85% and 100% along with updated cost estimates which reflected finalized plans, materials, systems, details of construction, and any known or anticipated changes to the project. IDS provided construction administration support which included responses to Request for Information, periodic field reviews, and drawings for corrections and change orders. Upon completion of construction, IDS prepared the "as -built' plans incorporating all changes to the plans electronically with all necessary revision notations. Project Relevance 0 Lighting design 0 Perimeter lighting 0 Electrical Engineering 0 Civil Engineering 0 Structural Engineering 0 Cost Estimation Client Contact: Mr. Kenny Nguyen, Sr. Civil Engineer City of Santa Ana 714.647.5632 kneuven cDsanta-ana.ore Dates of Performance: 1/2019 — 9/2019 AALI DS GROUP 25C-30 Page 10 PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Li hting RFP No.20-026 i r CITY OF SANTA CLARITA - VISTA CANYON STREET LIGHTING I Santa Clarita, CA Project Relevance 0 Lighting design 0 Perimeter lighting 0 Electrical Engineering 0 Civil Engineering 0 Structural Engineering 0 Cost Estimation Client Contact: DeeDee Arens, Project Manager BJ Palmer & Associates, Inc. 661-294-1400 darensraD bi-Dal mer.com Dates of Performance 12/2016 — 6/2015 Project scope consisted of approximately 1 % miles of municipal roadway for a new subdivision within the City of Santa Clarita. IDS Electrical Engineers provided design and construction documents that included photometric analysis, lighting fixture and pole specifications in compliance with City of Santa Clarita standards and specifications, coordination with Edison for meter pedestal point of connection Project Relevance 0 Lighting design 0 Perimeter lighting 0 Electrical Engineering 0 Civil Engineering 0 Structural Engineering 0 Cost Estimation Client Contact: Dave Kinder, Assistant Project Manager BJ Palmer &Associates, Inc. 951-699-510 DKi nder(@ bi-Dalmer.com Dates of Performance 4/2016 — 3/2015 CITY OF DOWNEY - CENTERPOINTE TRACT #73340 LS-3 STREET LIGHTING I Downey, CA IDS Electrical Engineers were retained to provide design and construction documents for the street lighting upgrade project along the south side of Paramount Boulevard including new street lighting on 5th Street and Parrot Avenue. All new lighting fixtures utilized the latest technology LED light source. Scope included lighting photometric study, coordination with City standards and specifications and liaison with SCE for electrical meter pedestal point of connection. AALI DS GROUP 25C-31 Page 11 PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Li hting `-' RFP No. 20-026 CITY OF PALMDALE - PACIFIC CREEKSIDE TRACT 54058, PACIFIC SAGE II TRACT 46755 & 60162 1 Palmdale, CA IDS Electrical Engineers were retained by Pacific Communities Builders to provide electrical engineering and design construction documents for three Project Relevance 0 Lighting design subdivision tracts in the city of Palmdale. Design scope included photometric p Perimeter lighting analysis that incorporated IES illumination standards for roadway illumination, 0 Electrical Engineering electrical circuiting, load calculations and coordination with SCE for electrical 0 Civil Engineering meter pedestal point of connections. 0 Structural Engineering 0 Cost Estimation Client Contact: Corinna Ocampo, PE, LEED®AP, I Director of Engineering Pacific Communities Builder, Inc. ______ 949.660.8988x172 Corinna@pcbinc.com Dates of Performance: a 8/2019-11/2019 e: 0 N a aA x,Y �\Y`1 * SAT! AAA �I :.W! RII•S} ],®! 11li! 4 1.000 p x e ?.%•Y T•WO Y IIII A! f TIIL 1 }pp 9F F.YI i 4 ❑p a aaaaaa/ as s -- — a" 4 16 1_ awu ��w Syr rrw-_."'�'.s L ��aw moww ayg,�r ~ :wbl t •xa•L. •aYn Ll9liT9iNmMDTw?7MECETAL 1 m 12 1 AALI DS GROUP 25C-32 Page 12 PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No.20-026 f. References City of Victorville, Victorville Old Town Street Lighting Design I Victorville, CA IDS provided electrical engineering and lighting design to upgrade Victorville's Old Town antiquated and inadequately illuminated lighting system Mr. Brian Gengler, City Engineer 949.252.6098 • bgengler(cDvictorville.ca.gov John Wayne Airport, Landside Exterior Lighting Enhancements I Santa Ana, CA IDS provided engineering services for the Landside lighting improvements included 120 new LED light poles and light fixtures for entire perimeter roadway system for arrival and departure pedestrian entrances and exits; new light poles and light fixture for taxi and shuttle service area. Mr. Kory Hariri, Project Manager 949.252.6098 • Khariri(cDocair.com City of Santa Clarita — Vista Canyon Street Lighting I Santa Clarita, CA Project scope consisted of approximately 1 % miles of municipal roadway for a new subdivision within the City of Santa Clarita. IDS Electrical Engineers provided design and construction documents that included photometric analysis, lighting fixture and pole specifications in compliance with City of Santa Clarita standards and specifications, coordination with Edison for meter pedestal point of connection DeeDee Arens, Project Manager 661-294-1400 • darens(cDbi-palmer.com City of Downey — Centerpointe Tract #73340 LS-3 Street Lighting I Downey, CA IDS provided design and construction documents for the street lighting upgrade project along the south side of Paramount Boulevard including newstreet lighting on 5th Street and Parrot Avenue. Scope included lighting photometric study, coordination with City standards and specifications and liaison with SCE for electrical meter pedestal point of connection. Dave Kinder, Assistant Project Manager 951-699-8100 • DKinder(cDbi-palmer.com AALI DS GROUP 25C-33 Page 13 Scope of Services and Schedule A* IDS GROUP PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Li hting RFP No.20-026 Section 2: Scope of Services and Schedule Scope -of -Services and Project Schedule IDS Group City of Santa Ana Civic Center Perimeter Lighting Project Schedule Task Start End Duration Project Award 5/5/2020 1 Day Task 1: Project Coordination 5/11/2020 Task 2: Preliminary Engineering NTP & Project Kick Off 5/11/2020 5/11/2020 1 Day Field Reviews 5/13/2020 5/27/2020 2 Weeks Preliminary Analysis 5/11/2020 6/12/2020 4 Weeks PS&E City Review 6/15/2020 7/13/2020 4 Weeks Task 3: Design Development (30%) 7/13/2020 8/10/2020 4 Weeks PS&E City Review 8/10/2020 9/7/2020 4 Weeks Task 4: Construction Docs (65%, 95% &100%) Plan Development 9/7/2020 9/25/2020 3 Weeks PS&E City Review 9/28/2020 10/26/2020 4 Weeks Plan Check 11/2/2020 11/27/2020 4 Weeks Plan Check Response/Corrections 11/30/2020 12/4/2020 1 Week Prepare 100%Final Documents 12/7/2020 12/11/2020 1 Week Task 5: Bid Ad, Construction Admin, Record Drwgs Bid Advertisement 1/4/2021 1/18/2021 2 Weeks Construction Administration 1/25/2021 7/2/2021 6 Months Record Drawings 7/5/2021 7/19/2021 2 Weeks Project Schedule Summary: Design Duration 7 Months Construction Duration 6 Months Notes: All dates are approximate and are subject to City Award, NTP and PS&E start and review dates ,A IDS GROUP 25C-35 Page 14 Fee Proposal AA IDS GROUP PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No.20-026 Section 3: Fee Proposal Per the RFP instructions, IDS has enclosed our Fee Proposal under separate sealed envelope. IDS GROUP 25C-37 Page 15 Certifications AA IDS GROUP PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No.20-026 Section 4: Certifications The following forms are included in this submittal following this cover sheet: • Attachment 3-1: Non -Collusion Affidavit • Attachment 3-2: Non -Lobbying Certification • Attachment 3-3: Non -Discrimination Certification , IDS GROUP 25^-39 Page 16 Appendix ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Non -collusion Affidavit. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California County of Orange IDS Group, Inc. Subscribed and sworn to (or affirmed) before me on this 13th day of March 202Q by Sarah Scolari proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. Notary Public Signature SARAH M. SCOLARI Notary Public-Cal'rfomia Orange County_ Commission k 2221167 ~ My Comm. Expires Dec 5, 2021 Notary Public Seal City of Santa Ana RFP Page A3-1 25C-40 Appendix ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION CERTIFICATIONS The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: l . No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure of Lobbying Activities". This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly. Firm IDS Group, Inc. Signed and Printed Name: Said Hilmy, PhD, PE, SE, LEED AP Title President Date March 17, 2020 City of Santa Ana RFP Page A3-2 25C-41 Appendix ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION CERTIFICATIONS The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City of Santa Ana RFP Page A3-3 25C-42 by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Slats. 1939, and as amended, No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed:? ' r Title: Said Hilmy, PhD, PE, SE, LEED AP Firm: President Date: March 17, 2020 City of Santa Ana RFP Page A3-4 25C-43 Appendix A AA IDS GROUP PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No.20-026 Appendix A Key personnel resumes are following this cover page. A IDS GROUP 25C-4 5 APPENDIX PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No.20-026 Rob O'Neil, PE Principal -in -Charge Mr. O'Neil has over 30 years of Electrical Engineering experience in commercial, municipal lighting and utility infrastructure projects. His expertise encompasses conceptual planning through final design. He has managed design projects throughout California, Arizona, Nevada, Texas and the Province of Ontario, Canada. His responsibilities have included the supervision of technical staff and management of the production of construction plans, specifications, cost estimates, schedules and bid contracts for Commercial, Industrial and Municipal Roadway illumination projects. His experience in street lighting design includes photometric analysis, electrical engineering and circuiting design and coordination with power utility companies from conceptual design to final construction project close out. Education • BSEE, Santa Barbara College • Humber College, Ontario, Canada Professional Credentials • Professional Electrical Engineer, California (E18557) and Arizona (50904) • Illuminating Engineering Society of North America (IESNA) Selected Project Experience • City of Victorville, Old Town Street Lighting Design • City of Santa Ana, Park and Bike Trail Lighting Design • John Wayne Airport, Exterior Lighting Enhancements • City of Santa Clarita —Vista Canyon Street Lighting • City of Palmdale Street Lighting • City of Downey Street Lighting • Old Town Temecula Street Lighting • Santa Monica Boulevard Street Lighting Upgrade, Santa Monica, CA • Oshawa City Street Lighting — Oshawa, Ontario, Canada • Amtrak Train Stations Lighting Design — Various Sites throughout the US " IDS GROUP 25r-4 C APPENDIX r) PROPOSAL J Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No.20-026 Michael Reed Project Manager Mr. Reed has 28 years of electrical engineering experience in municipal, street t • IT , lighting, park/recreation, community centers, and commercial projects. He is versed in all California Title 24 lighting design requirements. Mr. Reed has provided electrical engineering services encompassing both design and field work for thousands of projects of which hundreds were directly for municipalities. Education • Bachelor of Arts - Computer Science — Baltimore, MD • Cad Design — Fullerton, CA Professional Affiliations • International Dark -Sky Association (IDA) • Illuminating Engineering Society of North America (IESNA) Selected Project Experience • Victorville Old Town Street Lighting Design • John Wayne Airport, Landside Exterior Lighting Enhancements • City of Santa Ana, Park and Bike Trail Lighting Design • City of Santa Clarita —Vista Canyon Street Lighting • City of Palmdale Street Lighting • City of Downey Street Lighting • Peters Canyon Trail Lighting Improvement Project - CIP 341303, City of Irvine, CA • San Diego Creek Bike Trail Lighting Improvements: San Diego Creek to Culver, CIP 341302, City of Irvine, CA • San Diego Creek Bike Trail Lighting Improvements: Spectrum to 1-405 CIP 341501, City of Irvine, CA • San Diego Creek Bike Trail Lighting Improvements: 1-405 to Culver CIP 322920, City of Irvine, CA • PE Greenbelt Trail, Long Beach, CA • 20th Street and Cloverfield Boulevard Street Improvements, Santa Monica, CA • Bellis, Boisseranc and San Antonio Parks Sports Lighting Replacement, Buena Park, CA • Firestone Boulevard Median Improvements, Southgate, CA • Katella Avenue Street Improvement, Anaheim, CA • Seal Beach Boulevard Median Lighting, Seal Beach, CA A IDS GROUP 25C-4 7 APPENDIX PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No.20-026 Peter Gambino, PE, PLS, QSD Associate Principal, Survey/Mapping Mr. Gambino has a broad background in Civil Engineering, Land Surveying, and Public Works and site development and is responsible for managing the design and production of Civil Improvement Plans. Mr. Gambino provides technical guidance and mentoring to production staff to better provide clientele with civil engineering solutions that are innovative, cost effective, timely, and consistent with the client's project schedule and budgets. Also, Mr. Gambino has a tremendous amount of experience working with private developers and is familiar with the discretionary entitlement processes of governmental agencies throughout Southern California. He has a thorough understanding of the Subdivision Map Act, The Land Surveyor's Act, California Planning and Zoning Laws, the California Environmental Quality Act (CEQA), and current Storm Water Pollution treatment requirements as dictated by the Regional Board. Education • Bachelor of Science, Civil Engineering, California State University, Long Beach, 1991 Professional Credentials • Professional Civil Engineer: California (#C55577) • Professional Land Surveyor: California (PLS #7687) • Qualified SWPPP Developer (QSD) Professional Affiliations • California Land Surveyor's Association (CLSA) • Orange County Chapter CLSA • American Public Works Association, (APWA) Selected Project Experience • Pipeline, Ramona, and Riverside Drive ADA Access Ramp, Chino, CA. • Off -Site Improvements, Martin Luther King, Jr. Community Hospital, (MLK) County of Los Angeles, Los Angeles, CA • Commonwealth Avenue and Alley at Lawrence, Fullerton, CA • Hotel Way, City of Anaheim, Convention Center, Anaheim, CA • San Diego Creek Bike Trail Lighting Improvements: Spectrum to 1-405 CIP 341501, Irvine, CA • San Diego Creek Bike Trail Lighting Improvements: 1-405 to Culver CIP 322920, City of Irvine, CA • Peters Canyon Bike Trail Lighting Improvements, Irvine, CA • ADA Path of Travel Compliance ARTIC/Angels Stadium/Douglas Dr., Anaheim, CA A -NU`J'UROUP 25C-4 8 APPENDIX PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No.20-026 Jaime Rosenbach, MS, SE Senior Structural Engineer With over 32 years' experience in the field of structural design, Mr. Rosenbach has been involved in the design of new structures, evaluation and retrofit of existing structures, remodel and modernization of existing buildings, and has conducted and reported numerous forensic seismic investigations. Jaime has extensive field experience having provided construction administration services as well as Code Compliance review services and plan check services for numerous projects. Education • Master of Science, Structural Engineering, Pomona, CA Professional Credentials • Professional Structural Engineer: California (#S-5186) • Professional Civil Engineer: California (#C-42855) Relevant Project Experience • Post -earthquake evaluation and repair design for three parking structures at Saint Joseph's Hospital Medical center, Burbank, CA • Provide Structural Engineering design for a six story (Design Built) parking structure for the Department of the Navy- Naval Base San Diego — P405 Bachelor Enlisted Quarters — Building 3662 Parking Garage • Parking Garage Structural Evaluation and proposed repair for California Bank at 3rd and Figueroa, Los Angeles, CA • Seritage Growth Properties, Temecula Sears SMEP Assessment, Temecula, CA — 130,000 SF assessment of existing Sears big box store. • Seritage Growth Properties, San Bruno Sears SMEP Assessment, San Bruno, CA — 253,000 SF assessment of existing Sears big box store. • Seritage Growth Properties, San Jose Sears SMEP Assessment, San Jose, CA - — 258,000 SF assessment of existing Sears big box store. • Chase Bank, Evaluation, Repair, and System Upgrades 90 Chase and former Washington Mutual Locations • US Department of Labor, Los Angeles Job Corps Center • Los Angeles Southwest College Cox Building upgrade • MWD Santa Ana Bridge Crossing Retrofit • LA Habra Unified School District — Bond O • Applied Medical Seismic Upgrade, Rancho Santa Margarita • LA County Office of Education, CA - Head Start Grantee Office Santa Fe — Post Earthquake review " IDS GROUP 25r-4 A APPENDIX PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No.20-026 Faisal Dakhil, BSCE, MSCE Cost Estimator Mr. Dakhil has over 30 years of pre -construction, construction management, and estimating experience in a wide spectrum of projects ranging in values from $1 million to more than $250 million. As Senior PM and Chief Estimator of major construction companies, Faisal has accumulated a long track record of successful jobs coming in under budget and on -time, resulting in substantial savings for the clients. Education • Master of Science, Civil Engineering, University of Southern California, Los Angeles, CA • Bachelor of Science, Civil Engineering, University of Southern California, Los Angeles, CA Building Evaluation Projects: Rialto Birdsall Park Restroom & City of Rialto Rialto, Ca 3/15/2018 260K Building Evaluation: Concession Building Public ADA Deficiencies and Works Repair Rialto Fergusson Park Restroom City of Rialto Rialto, Ca 3/15/2018 240K Building Evaluation: Building Public ADA Deficiencies and Works Repair Rialto Fergusson Park Snack Bar City of Rialto Rialto, Ca 3/15/2018 100K Building Evaluation: & Restroom Building 2 Public ADA Deficiencies and Works Repair Rialto Flores Park Restroom City of Rialto Rialto, Ca 3/15/2018 170K Building Evaluation: Public ADA Deficiencies and Works Repair Rialto Jerry Eaves Park City of Rialto Rialto, Ca 3/15/2018 258K Building Evaluation: Restroom & Snack Bar Building 1 Public ADA Deficiencies and Works Repair Rialto Jerry Eaves Park City of Rialto Rialto, Ca 3/15/2018 79K Building Evaluation: Restroom Building 2 Public ADA Deficiencies and Works Repair Rialto City Park Restroom City of Rialto Rialto, Ca 3/15/2018 142K Building Evaluation: Building & Concession Bart Public ADA Deficiencies and Works Repair Rialto City Park Restroom, City of Rialto Rialto, Ca 3/15/2018 360 Building Evaluation: Concession Kitchen and Press Public ADA Deficiencies and Box Bar Building 2 Works Repair Rialto Anderson Park Parking City of Rialto Rialto, Ca In Progress In Building Evaluation: and Path of Travel Walkways Public Progre ADA Deficiencies and Works ss Parking lot and Walkways Repair AA IDS GROUP 25C-50 APPENDIX am n PL J June 15, 2020 EXHIBIT C -- IDS GROUP City of Santa Ana Mr. Kenny Nguyen Public Works Agency; M-36 20 Civic Center Plaza; Ross Annex Santa Ana, CA 92701 SUBJECT: Fee Proposal Fee Proposal for Electrical Lighting Design Services for Civic Center Perimeter Lighting — RFP No. 20-026 Dear Mr. Nguyen and Members of the Selection Committee: IDS Group (IDS) is pleased to submit our Not to Exceed Cost Proposal to complement our technical proposal to provide complete Plans, Specifications, and Cost Estimate (PS&E) for new street lights around the perimeter of Civic Center "Superblock". The City would like to replace the existing outdated lighting system with an energy efficient system that improves illumination as well as the overall look of the "Superblock". Task 1— Project Coordination $22 790 Task 2 — Preliminary Engineering $73,832 Task 3 — Design Development (30%) $39,196 Task 4 — Construction Docs (65%, 95%, 100%) $36,774 Total $172,592 Task 5 — Bid Ad, Construction Admin, Record Dwgs (Not in Scope at this time; to be negotiated at a later time) The fee schedule has been broken down by Task as identified in the RFP No. 20-026. Please feel free to contact Rob O'Neil, if you have any questions or concerns relating to our Fee Proposal. MEP Principal 1 Peters Canyon Road, Suite 130, Irvine California 9226tT: 4 387.8500 ♦ F: 949.387.0800 ♦ www.idsgi.com t y g 9 v C �w �v m m o m x g 2 m w a 3 A Am m N o a s y o A A N A n - A m _ L1 0 0 o� F Z A L�1 A o 0 0 0 0 ? D � c Z o o � o y j N i 3 z a a � 0 0 0 3 3 = o C y 0 0 o m - < m A m A n m A C y A 0 00 =s 0 �s Apo O 3 N 3.S vo 25C-53 FEE PROPOSAL Electrical Lighting Design Services for Civic Center Perimeter Lighting RFP No. 20-026 IDS Group, Inc. 2020 Rate Sheet Principal $190 Associate Principal $178 Senior Project Manager I Associate $168 Project Manager $157 Senior Architect or Engineer $146 Senior Cost Estimator $135 Project Architect or Engineer $135 Designer Architect or Engineer $120 Engineering Designer - BIM $105 Two Man Survey Crew $250 Architectural Job Captain I Designer $100 CAD Drafting Engineer I Architect $90 Office Administration $55 Expenses such as, but not limited to, plan check fees, permits, inspections, testing services, title company fees, special delivery charges, plotting/ presentation boards, maps, aerial photographs, and reprographics/ illustrations that may be required for community or other stakeholder presentation, shall be billed to the owner at Consultant's direct cost plus 5%. &- IDS GROUP Page 3 25C-54