HomeMy WebLinkAbout20B - AA AND AGMT FOR BYRNE GRANTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 15, 2020
TITLE:
APPROVE APPROPRIATION
ADJUSTMENT AND AGREEMENT
ACCEPTING $99,445.50 IN 2019 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE
GRANTFUNDS
(NON -GENERAL FUND)
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1� Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
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/s/ Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
1. Approve an appropriation adjustment accepting $99,445.50 in the Law Enforcement Grants
Revenue account (No. 1281400-52001) and appropriate same in the Byrne Justice
Assistance account (No. 12814409-63001).
2. Authorize the City Manager to execute an agreement (Award #2019-DJ-BX-0899) with the
Orange County Sheriff's Department for the period of September 15, 2020 through
September 30, 2022, accepting 2019 Edward Byrne Memorial Justice Assistance Grant
program funds in the amount of $99,445.50, subject to non -substantive changes approved
by the City Manager and City Attorney.
DISCUSSION
The Edward Byrne Memorial Justice Assistance Grant (JAG) program provides federal criminal
justice funding to state and local jurisdictions. JAG awards are based on a statutory formula that
equally weighs the City's share of violent crime and population according to statistics from the
Burea of Justice Statistics (BJS). JAG requires a single unit of county government to function as
the applicant/fiscal agent to apply for, receive, and administer the funds on behalf of the entire
County. A memorandum of understanding designated the County of Orange, Sheriff -Coroner
Department as the lead agency for this program that runs through September 30, 2022.
Funding in the amount of $110,495 has been allocated to the City of Santa Ana for the 2019 JAG
allocation. JAG also allows the fiscal agent for each county to use a portion of the award for costs
associated with administering the funds. The Orange County Sheriff's Department will retain
$11,049.50, 10 percent (10%) for administrative fees. The remainder of the funds in the amount
of $99,445.50 will be utilized by the Police Department to enhance officer safety by purchasing 28
protective vests for the SAPID SWAT unit. The protective vests used by SWAT have an expiration
date of approximately five years and the current inventory is in need of replacement.
20B-1
2019 Eward Byrne Memorial Justice Assistance Grant
September 15, 2020
Page 2
FISCAL IMPACT
The appropriation adjustment will recognize $99,445.50 in the Law Enforcement Grants Revenue
account (No. 12814002-52001) and appropriate same in the Byrne Justice Assistance account
(No. 12814409-63001) for the following fiscal years:
Fiscal Year
Accounting Unit-
Accounting Unit, Account
Amount
Account #
Description
FY 2020-21
12814409-63001
Byrne Justice Assistance
$99,445.50
Total
$99,445.50
Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director— Finance and Management
Services Agency
Submitted By: David Valentin, Chief of Police - Police Department
Exhibit: 1. Agreement with the Orange County Sherriff's Department
20B-2
Exhibit J
MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF ORANGE (SHERIFF) AND THE
CITY OF SANTA ANA TO DISTRIBUTE THE 2019 EDWARD BYRNE MEMORIAL FUND —JUSTICE
ASSISTANCE GRANT "JAG'
AWARD #2019-DJ-BX-0899 AWARD DATE 9/18/2019 ACCEPTANCE DATE: 7/14/2020
I. Participants
Participants hereto acknowledge the County of Orange as lead fiscal agent in charge of
programmatic oversight and administration of funds and compliance over all eligible
participant law enforcement agencies, hereinafter referred to individually as "Party" and
jointly as "the Parties."
IL Purpose
The purpose of this Memorandum of Understanding (MOU) is to support of the objectives of
the Office of Justice Programs, expressly those identified as Priority Purpose Areas (PPAs) for
the term of this award.
Ill. Program Overview and Description of Project(s)
The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and units
of local government, including tribes, to support a broad range of criminal justice related
activities based on their own state and local needs and conditions. Equipment purchases or
funded initiatives such as overtime, task forces, drug programs, information sharing, etc. will
be aimed at reducing crime and/or enhancing public/officer safety.
JAG funds can be used for state and local initiatives, technical assistance, training, personnel,
equipment, supplies, contractual support, and information systems for criminal justice,
including for any one or more of the following purpose areas: 1) law enforcement programs;
2) prosecution and court programs; 3) prevention and education programs; 4) corrections and
community corrections programs; 5) drug treatment and enforcement programs; 6) planning,
evaluation, and technology improvement programs; 7) crime victim and witness programs
(other than compensation); and 8) mental health programs and related law enforcement and
corrections programs, including behavioral programs and crisis intervention teams. The
County of Orange (Sheriff) will determine validity of each project included in the application
r1-
MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF ORANGE (SHERIFF) AND THE
CITY OF SANTA ANA TO DISTRIBUTE THE 2019 EDWARD BYRNE MEMORIAL FUND —JUSTICE
ASSISTANCE GRANT "JAG"
AWARD #2019-DJ-BX-0899 AWARD DATE 9/18/2019 ACCEPTANCE DATE: 7/14/2020
and subsequent awards. JAG funding will be used to support criminal justice initiatives that
fall under one or more of the allowable program areas above.
This award is subject to all administrative and financial requirements, including the timely
submission of all financial and programmatic reports, resolution of all interim audit findings,
and the maintenance of a minimum level of cash -on -hand. Should you not adhere to these
requirements, you will be in violation of the terms of this agreement and the award will be
subject to termination for cause or other administrative action as appropriate.
THE UNDERSIGNED PARTIES HERETO ACKNOWLEDGE THE RECEIPT OF FUNDS FROM THE DEPARTMENT
OF JUSTICE AND TRANSFER OF FUNDS FROM COUNTY TO MUNICIPAL GOVERNMENTS AS DETAILED IN
"ATTACHMENT 1: LOCAL AWARD ALLOCATION TABLE: ORANGE COUNTY, CA."
COUNTY OF ORANGE L-
A ORANGE COUNTY SHERIFF DON BARNES on behalf ofCOUNTY EXECUTIVE OFFICER, FRANK KIMUTHORIZED SIGN TORY
ORANGE COUNTY SHERIFF'S DEPARTMENT
FISCAL AGENT, GRANTS ADMINISTRATOR
SANTA ANA CITY
SANTA ANA POLICE DEPARTMENT
CITY MANAGER
AUTHO SANATORY
AUTHORIZED SIGNATORY
APPROVED A$ TO FOW-
OFiICE OF THE COUNTY COLWM
ORANGE. COUNTY, CAIJ�iORtGA
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20B-4
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Attachment A
JAG Jurisdictional Projects by Individual City BJA-2019-15141
Edward Byrne Memorial Justice Assistance Grant Program CFDA# 16.738
Grantee: Santa Ana Police Department proposes to use the 2019 Justice
Assistance Grant Program funding as follows:
PROJECT OVERVIEW
JAG funds will be utilized to support the purchase of SWAT Tactical Body Armor.
PROJECT GOALS
The goal for this project is to improve and enhance officer safety. This will be
accomplished by enhancing/replacing the current SWAT tactical body armor that is due
for replacement.
PROJECT STRATEGIES
The Santa Ana Police Department proposes to use the new equipment to improve
officer safety. The SWAT tactical body armor will enhance officer safety as the
proposed equipment is superior to the current tactical body armor used by officers. The
newer available technology is lighter, offers a higher ballistic rating, and has an
improved fastening design.
PROJECT IDENTIFIERS:
Body Armor-Tactial; Career Criminals; Counter Terrorism; Equipment — General;
Equipment — Tactical; Officer Safety; Officer Wellness;
BUDGET DETAIL AND NARRATIVE
Total estimated cost for the equipment is $103,814.81. The grant will cover $102,832.20
of this total cost.
Equipment Estimate
Qty.
Est. Cost Ea.
Subtotal
35
2,715
95,025.00
Tax
8,789.81
Total
103,814.81
Grant funds will be allocated to the Departments' Training materials and supplies line -
items, as follows:
Grant Contribution
SWAT - Tactical Body Armor
102,832.20
Training Division
102,832.20
Page 1 of 2
Attachment A
JAG Jurisdictional Projects by Individual City BJA-2019-15141
Edward Byrne Memorial Justice Assistance Grant Program CFDA# 16.738
TIMELINE AND/OR PROJECT PLAN
The Santa Ana Police Department intends to complete the purchase, and issue all
equipment within the first 12 months of the grant.
Please complete the following table and provide an original signed
document via mail.
City of: Santa Ana
Total Allocation: $114,258.00
Administrative Fee: $11,425.80
Funds Retained by Recipient (Subgrantee): $102,832.20
Signature of City�lllanager
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