Loading...
HomeMy WebLinkAbout25A - AMEND AGMT FOR HELPMATES STAFFINGREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 15, 2020 TITLE: APPROVE AMENDMENT TO AGREEMENT WITH HELPMATES STAFFING SERVICES TO ALLOCATE $60,000 OF CURRENT AGREEMENT FROM FY 2020-21 TO FY 2019-20 (GENERAL FUND AND NON -GENERAL FUND) CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1� Reading ❑ Ordinance on god Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO /s/ Kristine Ridge FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize the City Manager to execute an amendment to an agreement with Helpmates Staffing Services to allocate $60,000 of current agreement from FY 2020-21 to FY 2019-20 for temporary staffing services, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION On June 5, 2018, the City of Santa Ana entered into an agreement with Helpmates Staffing Services (Exhibit 1), to provide staffing services for the City's employment needs. The agreement was for an amount not to exceed $400,000 for each year of the three-year contract terms. The agreement became effective July 1, 2018 and expires June 30, 2021. There is an exercisable option for the City to extend the agreement in writing for an additional two years. Actual contract costs for FY 2019-20 were $460,000. The recommendation would shift $60,000 of contract allocation from FY 2020-21 to FY 2019-20, leaving $340,000 available for FY 2020-21. Staff expects the reduced authorization for FY 2020-21 will be sufficient, as there is an expected decrease in need for temporary staffing services due to COVID-19. Staff recommends that the City Council approve an amendment (Exhibit 2) to the agreement with Helpmates Staffing Services to allocate $60,000 from FY 2020-21 to FY 2019-20 to pay for additional services that were provided to the City from March 22 through June 28, 2020 that exceeded the amount of compensation allocated for FY 2019-20. The proposed amendment would allow the City to pay invoices that exceed the budgeted amount for the last fiscal year (FY 2019- 20). 25A-1 First Amendment to Agreement with Trust Temporary Services, Inc., dba Helpmates Staffing Services September 15, 2020 Page 2 FISCAL IMPACT Funds are budgeted and available in the following accounts for the specified year: Fiscal Accounting Fund Accounting Unit, Amount Year Unit -Account # Description Account Description FY 20-21 Various-62300 Various Contract Services — $60,000 Professional Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director— Finance and Management Services Agency Submitted By: Steven V. Pham, Executive Director — Human Resources Department Exhibits: 1. Agreement with Helpmates Staffing Services for Temporary Staffing Services 2. Amendment 25A-2 INSURANCE NOT ON FILE WORK MAYNET CLERK OF COUNCIL DATE: JUN 14 2018 AGREEMENT TO PROVIDE TEMPORARY STAFFING SERVICES A-2018-148 EXHIBIT THIS AGREEMENT is made and entered into this 5th day of June, 2018 by and between Trust Temporary Services, Inc., a California Corporation, dba Helpmates Staffing Services, ("Contractors"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On February 6, 2018, the City issued a Request for Proposal ("RFP") No. 18-009, by which it sought qualified contractors to provide temporary staffing services for the City's employment needs. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that Contractor is able and willing to provide the services described in the scope of work that was included in RFP No. 18-009 and attached as Exhibit A. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Exhibit A. Contractor's proposal dated February 26, 2018, is incorporated by reference as though fully set forth herein. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contract shall be paid only for services performed under this Agreement at the rates and charges identified in Exhibit B. Contractor is one of three Contractors selected to provide temporary staffing services. The total compensation for Contractor, as one of the selected contractors, shall not exceed $400,000 per year, including any extension periods as detailed in Section 3. b. Payment by City shall be made within 45 (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. Page 1 of 8 25A-3 3. TERM This Agreement shall commence on July 1, 2018, and continue for a three (3) year term with the option for the City to grant up to a two (2)-year renewal, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non- exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. Page 2 of 8 25A-4 7. INSURANCE Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Contractor has any employees, is required to be insured against liability for worker's compensation or to undertake self- insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: i. Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. ii. Certificates of insurance shall be fumished to the City upon execution of this Agreement and shall be approved by the City. iii. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. iv. Where the amounts or coverage provided by the certificates of insurance provides coverage greater than those listed by this Agreement, the amounts provided by the certificates of insurance shall be incorporated by reference into the Agreement. Page 3 of 8 25A-5 V. Contractor shall supply City with a fully executed additional insured endorsement. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements Page 4 of 8 25A-6 charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. in the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any Page 5 of 8 25A-7 terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. Page 6 of 8 25A-8 19. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 21. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Steven Pham, Executive Director, Human Resources City of Santa Ana 20 Civic Center Plaza (M-24) P.O. Box 1988 Santa Ana, California 92702 Fax:714-647-6930 Sonia R. Carvalho City Attorney City of Santa Ana 20 Civic Center Plaza (M-29) P.O. Box 1988 Santa Ana, California 92702 Fax: 714- 647-6515 Page 7 of 8 25A-9 To Consultant: Helpmates Staffing Services Attn: Kevin Willard 1200 Main Street, Ste. B Irvine, CA 92614 Fax:949-752-4900 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address, If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or Cityholidays shall be excluded. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney Laura A. Ro sini Senior Assistant City Attor )ED FOR P OVAL: Stephen Pham Executive Director, Human Resources CITY OF SANTA ANA Raul Godmez II o- City Manager HELPMATES STAFFING SERVICES: C /Rilla VP/Chief Revenue Officer Page 8 of 8 25A-10 EXHIBIT A SCOPE OF SERVICES 25A-11 Exhibit A Appendix ATTACHMENT 1: SCOPE OF WORK A. OVERVIEW The purpose of this Request for Proposals is to identify qualified Contractor(s) to provide professional temporary staffing services for the City of Santa Ana's employment needs. Temps will work under the City's 9/80 work schedule (Monday to Thursday 9 hour workdays, Friday 8 hour workday and closed every other Friday). The City expends approximately $300,000 annually for Temporary Staffing Services, although the requirements will fluctuate during the agreement period. Current Contracts/ Purchase Orders: In the event that one of the current firms is not selected during this RFP process, there would then be a phase -out period, allowing those existing employees to complete their assignment with the City through the existing contract or purchase order. B. SPECIFICATIONS Contractor shall provide a comprehensive catalog of clerical, office, accounting and other related administrative support service options to the City. The Contractor further agrees to; • Provide appropriate method to match the City's needs within the specified time frames. • Coordinate all schedule work dates with City at least one business day before the start of assignment. • Provide a detailed proposal and invoice, according to the specifications prescribed by the City department. The Contractor shall ensure the following prior to recommending any Temp for placement to the City: • Ensure that work authorization has been obtained and is current for individuals referred to the City for assignment via I-9 (employment eligibility verification) • Ensure that Live Scan fingerprinting and/ or background check have been processed, completed and passed (if requested by the City) • Ensure that temporary worker(s) recommended for an assignment meet all essential job function and minimum qualification requirements for the various types of services • Ensure that typing speed is at least 30 wpm and Microsoft Office abilities have been tested and are met with positive results as required • Ensure that temporary worker is bilingual when this is requirement for assignment C. SPECIFICATIONS/ SCOPE OF SERVICES 1. The City department will call the Contractor for temporary services and provide the title and any special skills or experience required. Certain positions may require bilingual skills. Contractor shall provide temporary worker(s) as required and approved by City departments to work at the various City of Santa Ana department locations. City of Santa Ana RFP 18-009 Page 12 25A-12 2. The Contractor will compare job requirements with worker qualifications and will email resume and test results of Temps as requested. 3. The Contractor will follow up with the City within two (2) hours to report status of provide name(s) for City approval. a. If Contractor is unable to locate a qualified candidate within four (4) hours of the initial request, the City reserves the right to contact other temporary agencies for placement. 4. Once a candidate is selected, and the hourly pay rate has been agreed upon, Contractor shall provide City with a detailed proposal to include the specific job description, the hourly pay rate for the temporary worker, and the mark-up rate. The City will then sign the proposal in approval. All invoices must include the agreement number. 5. Contractor shall provide temporary workers who have the skills required for the assignment. 6. City reserves the right to end a Temp's assignment if work performed is substandard, attendance is poor, or for other business related reasons. Contractor shall remove any temporary worker from assignment at City's request, and at the time requested by City and provide replacement temporary worker if required by City. 7. Contractor shall be responsible for all decisions concerning matters of hiring, firing, discipline, payroll practices, employee benefits such as vacation, sick and other leave benefits. Temporary workers provided by the agency shall be considered employees of the agency and shall in no sense be considered employees of agents of the City. 8. Contractor shall be responsible for communication with temporary workers with respect to their duties as employees of the Contractor. 9. Contractor will provide City with testing resources for regular status positions as requested. These services shall be provided at the rates set forth in Proposal Pricing Sheet on Page 16. 10, Individual temporary workers are not permitted to work more than 960 hours in any fiscal year period (July 1— June 30). D. SERVICE CATEGORIES Please note the service categories listed in this document should not be construed as a detailed description of the tasks to be performed but rather a broad general outline. General Administrative Office Support Temporary administrative support is responsible for but not limited to: opening and routing mail, answering phones, providing customer service at public counters, drafting general correspondence, preparing minutes of meetings, may operate computer, and other administrative duties assigned. Executive/ Senior Administrative Office Support In addition to the tasks required of General Administrative Office Support, temporary executive / senior administrative office support performs highly responsible secretarial and routine administrative duties in City of Santa Ana RFP 18-009 Pa a 13 2A-13 the office of the City Manager, City Attorney or reports directly to an Executive team member with a higher level of professionalism and experience. Accounting and Financial Administrative Support Temporary accounting support is responsible for but not limited to reconciling accounting records, preparing accounting reports and budgets, reviewing and verifying payroll documents and compliance documents for completeness, correct pay rate and reasonableness, producing reported work hours summary reports, posting accounting entries, summarizing accounting records, accepting and processing invoice payments. Legal Secretary Support Temporary legal secretary support performs a variety of complex and responsible legal secretarial and clerical work involving specialized legal terminology, documents and procedures. Processes legal papers and documents in accordance with established procedures and formats. Performs confidential secretarial and minor legal procedures for one or more attorneys, as assigned, including maintaining court and appointment calendars. Other Classifications as determined ■ City of Santa Ana RFP 18-009 Pa a 14 2A-14 EXHIBIT B COMPENSATION Fee Proposal including hourly rates if applicable 25A-15 Exhibit B Appendix ATTACHMENT 3: COST PROPOSAL FORM COST PROPOSAL FORM THE FOLLOWING PROPOSAL PRICING MUST BE BASED ON THE CITY'S WORK SCHEDULE AND DETAILED CRITERIA AS LISTED IN THE SCOPE OF SERVICES SECTION OF THIS REQUEST FOR PROPOSALS. ALL FEES AND EXPENSES MUST BE INCLUSIVE OF ALL APPLICABLE TAXES, LABOR, ETC. CITY OF SANTA PRICING ANA Hourly Pay Min Bill Rate Max Bill Rate Mark-up Overtime Bill Overtime CLASSIFICATION Rate Rate Mark-up Administrative Assistant $16-18 $ 22.24 $ 25.02 39 % $ 24-27 150 % Senior Administrative Assistant $ 24-28 $ 33.36 $ 38.92 39 % $ 36-42 150 Office Specialist $ 14-16 $ 19.46 $ 22.24 39 % $ 21-24 150 Accounting Assistant $ 18-22 $ 25.02 $ 30.58 39 % $ 27-33 150 Accountant $ 35-40 $ 48.65 $ 55.60 39 % $ 52.50-60 150 % Accounting Specialist $ 20-24 $ 27.80 $ 33.36 39 % $ 30-36 150 Legal Secretary $ 28-32 $ 38.92 $ 44.48 39 % $ 42-48 150 Provide markup percentage rate agency will utilize to negotiate prices for positions not listed above. 39 % DIRECT HIRE PLACEMENT PRICING *Direct Hire Fee (Please Explain Below_ 18% of Annual Salary' *Please explain briefly in detail your policy and pricing on the hiring of your temporary workers. . Please see our discounted Direct Hire Placement pricing Fee Schedule developed specifically for the City of Santa Ana, on Page 31, following this ATTACHMENT 3: COST PROPOSAL FORM City of Santa Ana RFP 18-009 2P A-16 PRICING LIVE SCAN / BACKGROUND CHECK $ 35,00 PRICING Additional fee for BILLINGUAL? $ o (no additional fee) Helpmates Staffing Services (Name of By���or (Signature of Offeror's Representative) Title: Regional Director, Orange County Date: 2/26/18 City of Santa Ana RPP 18-009 164-17 10 �Ze A� CERTIFICATE OF LIABILITY INSURANCE DATE/(MM/DD� THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Assurance Agency, Ltd 1750 E Golf Road Suite 1100 Schaumburg IL 60173 CONT CT Samantha Meccia PHONE IF 312-625-5957 A/c Na: 647 440-9126 noorsess, smeccia assurances enc .com INSUl AFFORDING COVERAGE NAIC# INSURER A: Zurich American Insurance Cc 16535 INSURED TRUSTEM-01 Trust Temporary Services, Inc, dba Helpmates Staff 1200 Main Street INSURER B: American Guarantee & Llab 26247 INSURER C: American Zurich Insurance Cc 40142 INSURER D: Columbia Casualty Co 31127 Suite A Irvine CA 92614 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 1246622476 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF MM/DD/YYYY) POLICY EXP (MMMDNYYYI LIMITS A X COMMERCIAL GENERAL LABILITY PRA969865506 4/1/2018 4/1/2019 EACH OCCURRENCE $1,0 mo X I CLAIMS -MADE OCCUR DAMAGETORE TED PREMISES Ee occunence $100,000 MED EXP (Any one person) $10,000 PERSONALBADVINJURY $1.000,000 GEN'L AGGREGATE LIMIT APPLES PER GENERALAGGREGATE $3,000.000 X POLICY JEC LOC PRODUCTS-COMP/OPAGG $2.000.000 $ OTHER: A A AUTOMOBILE LIABILITY BAP591335304 PRA969865506 4/1/2018 4/1/2018 4/1/2019 4112019 COMBINED SINGLE LIMIT Es accident $1,000.000 BODILY INJURY (Per person) $ AUTO OWNED SCHEDULEDAUTOS ONLY AUTOSBODILY JANY INJURY (Per accident) $ HIRED X NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE Per accident) $ B X UMBRELLA LIAB X OCCUR UMBM720206 4/1/2018 41IM019 EACH OCCURRENCE $5.000.000 AGGREGATE $5,000.Wo EXCESS LIAB CLAIMS -MADE DED I X I RETENTION$o $ C WORKERS COMPENSATION AND EMPLOYERS'LIABILITY YIN WC557130705 8/92017 8/92018 X STATUTE ERH E.L. EACH ACCIDENT $1,00000o ANYPROPRIETOWPARTNEWEXECUTIVE N] OFFICER/MEMBEREXCLUDED? NIA E.L. DISEASE -EA EMPLOYEE $1000,000 (Mandatory In NH) If yes, tlescrib. antler DESCRIPTION OF OPERATIONSbelow E.L. DISEASE -POLICY LIMIT $1000.000 A A D Crme(3rd Party) Professional Liability Cyber Liability PRA969865506 PRA969865506 596881085 4/12018 411MO18 4/1/2018 V12019 W12019 4112O19 3,000,000 Umil $2MM ecc. /$4M agg Agg:$1.000.000 5,00 Ded. 25,000 Ded. DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) It is agreed that the following are added as Additional Insured, when required by written contract, on the General Liability with respect to operations performed by the Named Insured in connection with this project: THE CITY OF SANTA ANA, ITS OFFICERS , EMPLOYEES, AGENTS, AND REPRESENTATIVE City of Santa Ana 20 Civic Center Plaza Santa Ana CA 92701 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and tSg Aei;f ged marks of ACORD THIS CERTIFICATE SUPERSEDES PREVIOUSLY ISSUED CERTIFICATE 1 as POLICY NUMBER: PRA 9698655-06 COMMERCIAL GENERAL LIABILITY CG 20 10 0413 ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - scheduled person or organization This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s); Location(s) Of Covered Operations Any person or organization who you are required to add as an additional insured on this policy under a contract or agreement shall be an insured, but only with respect to that person's or organization's liability arising out of your operations as a "Staffing Service" or premises owned by or rented to you. Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II - Who Is An Insured is amended to B. With respect to the insurance afforded to these include as an additional insured the person(s) or additional insureds, the following additional organization(s) shown in the Schedule, but only exclusions apply: with respect to liability for "bodily injury", "property This insurance does not apply to "bodily injury" or damage" or "personal and advertising injury" "property damage" occurring after: caused, in whole or in part, by: 1. All work, including materials, parts or 1. Your acts or omissions; or equipment furnished in connection with such 2. The acts or omissions of those acting on your work, on the project (other than service, behalf; maintenance or repairs) to be performed by or in the performance of your ongoing operations for on behalf of the additional insured(s) at the the additional insured(s) at the location(s) location of the covered operations has been designated above. completed; or However: 2. That portion of "your work" out of which the 1. The insurance afforded to such additional injury or damage arises has been put to its insured only applies to the extent permitted by intended use by any person or organization law; and other than another contractor or subcontractor 2. If coverage provided to the additional insured engaged in performing operations for a is required by a contract or agreement, the principal as a part of the same project. insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. © Insurance Services Office, Inc., 2012 Page 1 of 2 Wolters Kluwer Financial services I Uniform Fo"STM 25A-19 C. With respect to the insurance afforded to these additional insureds, the following is added to Section III - Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2.Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. CG 2010 0413 © Insurance Services Office, Inc., 2012 25A-20 Page 2 of 2 Wolters Kluwer Financial services I Uniform FormsTM EXHIBIT 2 FIRST AMENDMENT TO AGREEMENT WITH HELPMATES STAFFING SERVICES THIS FIRST AMENDMENT to the above -referenced agreement is entered into on September 15, 2020, by and between Helpmates Staffing Services ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and Laws of the State of California ("City"). RECITALS A. The parties entered into Agreement No. A-2018-148, dated June 5, 2018, by which Consultant agreed to provide temporary staffing services for the City's employment needs ("Agreement"). B. Contractor was one of three Contractors selected to provide temporary staffing services. The compensation called for under the Agreement was for an amount not -to -exceed $400,000 per year for all three contractors. C. The parties now desire to amend the agreement to allocate $60,000 from FY 2020/2021 to FY 2019/2020 to pay Contractor 4 month of past invoices for the last fiscal year. Due to the current pandemic, City staff does not anticipate an increase in temporary staffing services for the current fiscal year. The Parties therefore agree: 1. Section 2, Compensation, is amended to allocate $60,000 from FY 2020/2021 to FY 2019/2020. The total compensation for Contractor, as one of the selected contractors, shall not exceed the following: FY 2019/2020 = $460,000 FY 2020/2021 = $340,000 The parties acknowledge that Contractor provided additional services to the City from March 22, 2020 through March 27, 2020 that exceeded the amount of compensation allocated for FY 2019/2020 and that there is outstanding invoices in the amount of $60,000 ("Outstanding Compensation") for the services rendered as set forth in the Invoices identified in Exhibit B-1, attached hereto, and incorporated by reference to this Agreement. The Outstanding Compensation is included as part of the Compensation allocation identified in this Section. The compensation for the two (2) one (1) year renewal options shall remain as written in the Agreement. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for services performed under the Agreement at the rates and charges identified in Exhibit B. Contractor is one of three Contractors selected to provide temporary staffing services. Page 1 of 2 25A-21 2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and year first written above. Daisy Gomez Clerk of the Council APPROVED AS TO FORM Sonia R. Carvalho City Attorney By: Jose Montoya Deputy Ci}y Attorney FOR Executive DiAtor Human Resources Department V" Kristine Ridge City Manager CONSULTANT Rosalie Villa VP/Chief Revenue Officer Page 2 of 2 25A-22 EXHIBIT 13-1 25A-23 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,334.40 Due On 885487 1 13672544 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Corporate 13672544 Due On Receipt Description Type Units Rate Amount Wee kWorked: 03/22/2020 Phan, Ivy Reg 32.00 $41.70 $1,334.40 Total This WeekWorked: $1,334.40 Reg: 32 OT: 0 DT: 0 Total - This Invoice: $1,334.40 Page 1 of 1 25A-24 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $7,892.58 Due On 885488 1 13661721 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Santa Ana 13661721 Due On Receipt Description Type Units Rate Amount Wee kWorked: 03/22/2020 Araiza, Fatima Reg 32.00 $22.24 $711.68 Beckett, Denise L Reg 32.00 $44.48 $1,423.36 Flores, Dora D Reg 37.00 $25.02 $925.74 Salas, Diana M Reg 32.00 $25.02 $800.64 Sanchez, Lisset S Reg 32.00 $22.24 $711.68 Santamaria, Kevin O Reg 32.00 $43.79 $1,401.28 Serban, Ashley C Reg 32.00 $41.70 $1,334.40 Underwood, Carmelita D Reg 14.00 $41.70 $583.80 Total This WeekWorked: $7,8978 Reg: 243 OT: 0 DT: 0 Total - This Invoice: $7,892.58 Page 1 of 1 25A-25 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,668.00 Due On 885627 1 13672544 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Corporate 13672544 Due On Receipt Description Type Units Rate Amount Wee kWorked: 03/29/2020 Phan, Ivy Reg 40.00 $41.70 $1,668.00 Total This WeekWorked: $1,668.00 Reg: 40 OT: 0 DT: 0 Total - This Invoice: $1,668.00 Page 1 of 1 25A-26 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $5,312.30 Due On 885628 1 13661721 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Santa Ana 13661721 Due On Receipt Description Type Units Rate Amount Wee kWorked: 03/29/2020 Araiza, Fatima Beckett, Denise L Flores, Dora D Salas, Diana M Sanchez, Lisset S Serban, Ashley C Underwood, Carmelita D Reg Reg Reg Reg Reg Reg Reg 4.00 39.50 32.00 32.00 32.00 8.00 19.66 $22.24 $44.48 $25.02 $25.02 $22.24 $41.70 $41.70 $88.96 $1,756.96 $800.64 $800.64 $711.68 $333.60 $819.82 Total This WeekWorked: $5,3170 Reg: 167.16 OT: 0 DT: 0 Total - This Invoice: $5,312.30 Page 1 of 1 25A-27 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,334.40 Due On 885920 1 13672544 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Corporate 13672544 Due On Receipt Description Type Units Rate Amount Wee kWorked: 04/19/2020 Phan, Ivy Reg 32.00 $41.70 $1,334.40 Total This WeekWorked: $1,334.40 Reg: 32 OT: 0 DT: 0 Total - This Invoice: $1,334.40 Page 1 of 1 25A-28 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,601.28 Due On 885921 1 13661721 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Santa Ana 13661721 Due On Receipt Description Type Units Rate Amount Wee kWorked: 04/19/2020 Flores, Dora D Salas, Diana M Reg Reg 32.00 32.00 $25.02 $25.02 $800.64 $800.64 Total This WeekWorked: $1,601.28 Reg: 64 OT: 0 DT: 0 Total - This Invoice: $1,601.28 Page 1 of 1 25A-29 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,668.00 Due On 886017 1 13672544 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Corporate 13672544 Due On Receipt Description Type Units Rate Amount Wee kWorked: 04/26/2020 Phan, Ivy Reg 40.00 $41.70 $1,668.00 Total This WeekWorked: $1,668.00 Reg: 40 OT: 0 DT: 0 Total - This Invoice: $1,668.00 Page 1 of 1 25A-30 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,501.20 Due On 886018 1 13661721 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Santa Ana 13661721 Due On Receipt Description Type Units Rate Amount Wee kWorked: 04/26/2020 Flores, Dora D Salas, Diana M Reg Reg 28.00 32.00 $25.02 $25.02 $700.56 $800.64 Total This WeekWorked: $1,501.20 Reg: 60 OT: 0 DT: 0 Total - This Invoice: $1,501.20 Page 1 of 1 25A-31 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,542.90 Due On 886094 1 13672544 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Corporate 13672544 Due On Receipt Description Type Units Rate Amount Wee kWorked: 05/03/2020 Phan, Ivy Reg 37.00 $41.70 $1,542.90 Total This WeekWorked: $1,542.90 Reg: 37 OT: 0 DT: 0 Total - This Invoice: $1,542.90 Page 1 of 1 25A-32 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,957.12 Due On 886095 1 13661721 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Santa Ana 13661721 Due On Receipt Description Type Units Rate Amount Wee kWorked: 05/03/2020 Beckett, Denise L Flores, Dora D Salas, Diana M Reg Reg Reg 8.00 32.00 32.00 $44.48 $25.02 $25.02 $355.84 $800.64 $800.64 Total This WeekWorked: $1,957.12 Reg: 72 OT: 0 DT: 0 Total - This Invoice: $1,957.12 Page 1 of 1 25A-33 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,668.00 Due On 886186 1 13672544 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Corporate 13672544 Due On Receipt Description Type Units Rate Amount Wee kWorked: 05/10/2020 Phan, Ivy Reg 40.00 $41.70 $1,668.00 Total This WeekWorked: $1,668.00 Reg: 40 OT: 0 DT: 0 Total - This Invoice: $1,668.00 Page 1 of 1 25A-34 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $2,324.08 Due On 886187 1 13661721 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Santa Ana 13661721 Due On Receipt Description Type Units Rate Amount Wee kWorked: 05/10/2020 Beckett, Denise L Flores, Dora D Salas, Diana M Reg Reg Reg 14.00 36.00 32.00 $44.48 $25.02 $25.02 $622.72 $900.72 $800.64 Total This WeekWorked: $2,324.08 Reg: 82 OT: 0 DT: 0 Total - This Invoice: $2,324.08 Page 1 of 1 25A-35 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,542.90 Due On Receipt 1 05/17 886271 1 13672544 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Corporate 13672544 Due On Receipt Description Type Units Rate Amount Wee kWorked: 05/17/2020 Phan, Ivy Reg 37.00 $41.70 $1,542.90 Total This WeekWorked: $1,542.90 Reg: 37 OT: 0 DT: 0 Total - This Invoice: $1,542.90 Page 1 of 1 25A-36 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $2,224.00 Due On Receipt 1 05/17 886272 1 13661721 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Santa Ana 13661721 Due On Receipt Description Type Units Rate Amount Wee kWorked: 05/17/2020 Beckett, Denise L Flores, Dora D Salas, Diana M Reg Reg Reg 14.00 32.00 32.00 $44.48 $25.02 $25.02 $622.72 $800.64 $800.64 Total This WeekWorked: $2,224.00 Reg: 78 OT: 0 DT: 0 Total - This Invoice: $2,224.00 Page 1 of 1 25A-37 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,668.00 Due On 886346 1 13672544 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Corporate 13672544 Due On Receipt Description Type Units Rate Amount Wee kWorked: 05/24/2020 Phan, Ivy Reg 40.00 $41.70 $1,668.00 Total This WeekWorked: $1,668.00 Reg: 40 OT: 0 DT: 0 Total - This Invoice: $1,668.00 Page 1 of 1 25A-38 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $2,224.00 Due On 886347 1 13661721 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Santa Ana 13661721 Due On Receipt Description Type Units Rate Amount Wee kWorked: 05/24/2020 Beckett, Denise L Flores, Dora D Salas, Diana M Reg Reg Reg 14.00 32.00 32.00 $44.48 $25.02 $25.02 $622.72 $800.64 $800.64 Total This WeekWorked: $2,224.00 Reg: 78 OT: 0 DT: 0 Total - This Invoice: $2,224.00 Page 1 of 1 25A-39 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,209.30 Due On 886426 1 13672544 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Corporate 13672544 Due On Receipt Description Type Units Rate Amount Wee kWorked: 05/31/2020 Phan, Ivy Reg 29.00 $41.70 $1,209.30 Total This WeekWorked: $1,209.30 Reg: 29 OT: 0 DT: 0 Total - This Invoice: $1,209.30 Page 1 of 1 25A-40 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,804.92 Due On 886427 1 13661721 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Santa Ana 13661721 Due On Receipt Description Type Units Rate Amount Wee kWorked: 05/31/2020 Araiza, Fatima Araiza, Fatima Beckett, Denise L Flores, Dora D Salas, Diana M Reg OT Reg Reg Reg 14.50 0.50 14.00 16.00 16.00 $25.02 $37.53 $44.48 $25.02 $25.02 $362.79 $18.77 $622.72 $400.32 $400.32 Total This WeekWorked: $1,804.92 Reg: 60.5 OT: 0.5 DT: 0 Total - This Invoice: $1,804.92 Page 1 of 1 25A-41 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,668.00 Due On 886505 1 13672544 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Corporate 13672544 Due On Receipt Description Type Units Rate Amount Wee kWorked: 06/07/2020 Phan, Ivy Reg 40.00 $41.70 $1,668.00 Total This WeekWorked: $1,668.00 Reg: 40 OT: 0 DT: 0 Total - This Invoice: $1,668.00 Page 1 of 1 25A-42 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $2,111.41 Due On 886506 1 13661721 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Santa Ana 13661721 Due On Receipt Description Type Units Rate Amount Wee kWorked: 06/07/2020 Araiza, Fatima Beckett, Denise L Flores, Dora D Salas, Diana M Reg Reg Reg Reg 40.00 14.00 10.00 9.50 $25.02 $44.48 $25.02 $25.02 $1,000.80 $622.72 $250.20 $237.69 Total This WeekWorked: $2,111.41 Reg: 73.5OT: 0 DT:O Total -This Invoice: $2,111.41 Page 1 of 1 25A-43 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,542.90 Due On 886581 1 13672544 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Corporate 13672544 Due On Receipt Description Type Units Rate Amount Wee kWorked: 0611412020 Phan, Ivy Reg 37.00 $41.70 $1,542.90 Total This WeekWorked: $1,542.90 Reg: 37 OT: 0 DT: 0 Total - This Invoice: $1,542.90 Page 1 of 1 25A-44 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,886.23 Due On 886582 1 13661721 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Santa Ana 13661721 Due On Receipt Description Type Units Rate Amount Wee kWorked: 0611412020 Araiza, Fatima Beckett, Denise L Flores, Dora D Salas, Diana M Reg Reg Reg Reg 32.00 14.00 8.00 10.50 $25.02 $44.48 $25.02 $25.02 $800.64 $622.72 $200.16 $262.71 Total This WeekWorked: $1,886.23 Reg: 64.5 OT: 0 DT: 0 Total - This Invoice: $1,886.23 Page 1 of 1 25A-45 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,668.00 Due On 886655 1 13672544 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Corporate 13672544 Due On Receipt Description Type Units Rate Amount Wee kWorked: 06/21/2020 Phan, Ivy Reg 40.00 $41.70 $1,668.00 Total This WeekWorked: $1,668.00 Reg: 40 OT: 0 DT: 0 Total - This Invoice: $1,668.00 Page 1 of 1 25A-46 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $2,324.08 Due On 886656 1 13661721 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Santa Ana 13661721 Due On Receipt Description Type Units Rate Amount Wee kWorked: 06/21/2020 Araiza, Fatima Beckett, Denise L Flores, Dora D Salas, Diana M Reg Reg Reg Reg 40.00 14.00 10.00 18.00 $25.02 $44.48 $25.02 $25.02 $1,000.80 $622.72 $250.20 $450.36 Total This WeekWorked: $2,324.08 Reg: 82 OT: 0 DT: 0 Total - This Invoice: $2,324.08 Page 1 of 1 25A-47 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,542.90 Due On 886730 1 13672544 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Corporate 13672544 Due On Receipt Description Type Units Rate Amount Wee kWorked: 06/28/2020 Phan, Ivy Reg 37.00 $41.70 $1,542.90 Total This WeekWorked: $1,542.90 Reg: 37 OT: 0 DT: 0 Total - This Invoice: $1,542.90 Page 1 of 1 25A-48 Helpmates® Staffing Services City Of Santa Ana Attn To: Cindi Sangenito 20 CIVIC CENTER PLAZA M-24 Santa Ana, CA 92702 A reminder to our customers: Any charge not disputed within 15 days from the date of this invoice is deemed to be correct. Helpmates charges a minimum of four hours for anyone work assignment. INVOICE $1,711.09 Due On 886731 1 13661721 Make Check Pavable to Helpmates Staffin Remit To: Helpmates Staffing 1200 Main St., Ste A Irvine, CA 92614 949-752-6888 This is a labor bill and is due upon receipt. A finance charge of 1.5 % per month on all unpaid balances, but in no event greater than allowed by law will be applied if payment is received after 30 days from date of this invoice. Client shall pay to Helpmates all cost and expenses to effectenforce collection under this agreement, including reasonable attorney fees and/or fees of collection agencies. Customer Name Department Customer No. Payment Terms City Of Santa Ana Santa Ana 13661721 Due On Receipt Description Type Units Rate Amount Wee kWorked: 06/28/2020 Araiza, Fatima Araiza, Fatima Beckett, Denise L Flores, Dora D Reg OT Reg Reg 32.00 1.00 14.00 10.00 $25.02 $37.53 $44.48 $25.02 $800.64 $37.53 $622.72 $250.20 Total This WeekWorked: $1,711.09 Reg: 56 OT: 1 DT: 0 Total - This Invoice: $1,711.09 Page 1 of 1 25A-49