HomeMy WebLinkAbout20D - AA AND AGMT FOR CHARITABLE VENTURESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 6, 2020
TITLE:
APPROVE AN APPROPRIATION
ADJUSTMENT TO RECOGNIZE GRANT
REVENUE, APPROVE AN AGREEMENT
WITH THE STATE OF CALIFORNIA OFFICE
OF TRAFFIC SAFETY TO SECURE A
BICYCLE SAFETY GRANT IN AN AMOUNT
NOT TO EXCEED $100,000, AND
APPROVE AN AGREEMENT WITH
CHARITABLE VENTURES TO PROVIDE
BICYCLE SAFETY EDUCATION IN AN
AMOUNT NOT TO EXCEED $100,000
(NON -GENERAL FUND)
/s/ Kristine Ridge
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2od Reading
❑ Implementing Resolution
❑ Set Public Hearing For
K6301110111q�iC�7
FILE NUMBER
Approve an appropriation adjustment to recognize Office of Traffic Safety (OTS) Pedestrian and
Bicycle Safety grant funds in the amount of $100,000 in the OTS-PWA Traffic Safety Grants,
Federal Grants -Indirect and Reserve Appropriation revenue accounts and appropriate the same
amount to the OTS-Bicycle Safety PWA, Contract -Services Professional and Reserve
Appropriation expenditure accounts.
2. Authorize the City Manager to execute a one-year grant agreement (PS21042) with the State
of California Office of Traffic Safety for Pedestrian and Bicycle Safety Program funds in an
amount not to exceed $100,000, for a one-year period beginning October 1, 2020 and ending
September 30, 2021 (timeframe consistent with the grant cycle), subject to non -substantive
changes approved by the City Manager and City Attorney.
3. Authorize the City Manager to execute an agreement with Charitable Ventures of Orange
County, Inc. to provide bicycle safety education services for a one-year period beginning
October 6, 2020 and ending October 31, 2021, in an amount not to exceed $100,000, subject
to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Santa Ana Public Works Agency partnered with Santa Ana Active Streets (SAAS) to develop
a custom Pedestrian and Bicycle Safety Program (Program) for the City of Santa Ana. The Program
was submitted by the Public Works Agency in partnership with SAAS to the State of California
Office of Traffic Safety (OTS) and has been awarded a $100,000 grant (Exhibit 1). These funds will
20D-1
Agreement for Pedestrian and Bicycle Safety Program
October 06, 2020
Page 2
be used to address pedestrian and bicycle safety through a series of safety education workshops
and events. The goal of the program is to reduce the number of deaths and injuries in traffic
collisions involving bicycles and pedestrians.
The bilingual education program is intended to reach a wide cross section of community members
and will include a series of comprehensive workshops. Some workshops consist of educating adults
about traffic safety and others consist of educating youth about bicycle safety and maintenance. At
the end of the adult series, community members will recommend improvements to the Public Works
Agency to guide the pursuit of future grant funds. At the end of the youth series, community youth
will earn a bicycle, which they will have repaired and maintained during the course of the classes.
The program includes family -friendly bicycle safety skills classes taught by the League of American
Bicyclists Certified Instructors, access to nighttime lights and helmets distributed to the community
during safety equipment events geared toward pedestrians and bicyclists, equipment
demonstration events, and youth pedestrian and bicycle traffic safety fairs at community events. All
tasks outlined in the Program scope of work will be delivered directly by SAAS and by Cal Walks
as a sub -consultant to SAAS, and will be paid by SAAS's fiscal agent Charitable Ventures of
Orange County, Inc. (Exhibit 2) utilizing the Office of Traffic Safety grant award.
FISCAL IMPACT
Approval of the requested appropriation adjustment will recognize Office of Traffic Safety
Pedestrian and Bicycle Safety grant funds in the amount of $100,000 as follows: $80,000 will be
recognized in the OTS-PWA Traffic Safety Grants, Federal Grants -Indirect revenue account (No.
16517002-52001), and $20,000 in the OTS-PWA Traffic Safety Grants, Reserve Appropriation
revenue account (No. 16517002-59011). The Appropriation Adjustment will also appropriate the
same amount of $100,000 as follows: $80,000 will be appropriated to the OTS-Bicycle Safety PWA,
Contract -Services Professional expenditure account (No. 16517611-62300) and $20,000 to the
OTS-Bicycle Safety PWA, Reserve Appropriation expenditure account (No. 16517611-69011).
The funds will be available for expenditure as follows:
Fiscal
Accounting
Unit-
Fund
Accounting Unit, Account No.
Amount
Year
Account No.
Description
Description
2020-21
(Oct-
16517611-62300
Office of
OTS-Bicycle Safety PWA,
$80,000
June
Safety Grant
Contract -Services Professional
2021-22
(July-
16517611-69011
Office of
OTS-Bicycle Safety PWA,
$20,000
Sept)
Safety Grant
Reserve Appropriation
TOTAL:
1 $100,000
Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director— Finance and Management
Services Agency
Submitted By: Nabil Saba, P.E., Executive Director— Public Works Agency
20D-2
Agreement for Pedestrian and Bicycle Safety Program
October 06, 2020
Page 2
Exhibits: 1. State of California, Office of Traffic Safety Grant Agreement
2. Charitable Ventures Agreement
20D-3
State of California — Office of Traffic Safety
GRANT AGREEMENT
Exhibit 1
GRANT NUMBER
PS21042
1. GRANT TITLE
Pedestrian and Bicycle Safety Program
2. NAME OF AGENCY
3. Grant Period
Santa Ana
From: 10/01/2020
To: 09/30/2021
4. AGENCY UNIT TO ADMINISTER GRANT
Santa Ana Public Works Agency
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes
involving pedestrians and bicyclists. The funded strategies may include classroom education, bicycle rodeos,
community events, presentations, and workshops. These countermeasures should be conducted in
communities with high numbers of pedestrian and/or bicycle related crashes including underserved
communities, older adults, and school -aged children. Coordinated efforts such as Safe Routes to School
initiatives, Vision Zero campaigns, and working with community based organizations are highly encouraged to
prevent fatalities and injuries of vulnerable non -motorized road users.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $100,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by
this reference made a part of the Agreement:
• Schedule A — Problem Statement, Goals and Objectives and Method of Procedure
• Schedule B — Detailed Budget Estimate and Sub -Budget Estimate (if applicable)
• Schedule B-1 — Budget Narrative and Sub -Budget Narrative (if applicable)
• Exhibit A — Certifications and Assurances
• Exhibit B* — OTS Grant Program Manual
• Exhibit C — Grant Electronic Management System (GEMS) Access
*Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if
attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.aov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we
are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR
B. AUTHORIZING OFFICIAL
NAME: Zed Kekula
NAME: Kristine Ridge
TITLE: Senior Civil Engineer
TITLE: City Manager
EMAIL: zkekula@santa-ana.org
EMAIL: kridge@santa-ana.org
PHONE: (714)647-5606
PHONE: (714)647-5200
ADDRESS: 20 Civic Center Plaza
ADDRESS: 20 Civic Center Plaza
Santa Ana, CA 92702
Santa Ana, CA 92702
(Signature) (Date)
(Signature) (Date)
C. FISCAL OFFICIAL
D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME: Kathryn Downs
NAME: Barbara Rooney
TITLE: Executive Director of Finance & Management
TITLE: Director
EMAIL: Services
EMAIL: barbara.rooney@ots.ca.gov
PHONE: kdowns@Santa-ana.org
PHONE: (916) 509-3030
ADDRESS: (714) 647-5420
ADDRESS: 2208 Kausen Drive Suite 300
20 Civic Center Plaza M-17
Elk Grove, CA 95758
Santa Ana, CA 92702
(Signature) (Date)
(Signature) (Date)
20D-4
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. DUNS INFORMATION
NAME: Carolyn Vu DUNS#: 083153247
ADDRESS: 2208 KauSen Drive, Suite 300 REGISTERED
Elk Grove, CA 95758 ADDRESS: 20 Civic Center Plaza Santa Ana, CA 92701-4058
CITY: City of Santa Ana
ZIP+4: 92701-4058
10. PROJECTED EXPENDITURES
FUND
CFDA
ITEM/APPROPRIATION
F.Y.
CHAPTER
STATUTE
PROJECTED
EXPENDITURES
AGREEMENT
$100,000.00
TOTAL
AMOUNT ENCUMBERED BYTHIS DOCUMENT
$100,000.00
1 CERTIFY upon my own personal knowledge that the budgeted
funds for the current budget year are available for the period and
PRIOR AMOUNT ENCUMBERED FOR THIS
purpose of the expenditure stated above.
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER'S SIGNATURE
DATE SIGNED
TOTAL AMOUNT ENCUMBERED TO DATE
$100,000.00
APPROVED AS TO FORM:
,Whn M. Funk
Assistant City Attorney
RECOMMENDED FOR APPROVAL: ATTEST
Nabil Saba
Executive Director
Public Works Agency
Daisy Gomez
Clerk of the Council
20D-5
State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PS21042
1. PROBLEM STATEMENT
With a population of just under 330,000; the City of Santa Ana is one of the fourteen highest population
cities in the State (Group A). The City is approximately 27.1 square miles. Santa Ana has a large volume of
motor vehicle traffic, with the arterials carrying 30,000 to 40,000 vehicles per day. There are also four
freeways that converge within the city and a total of 450 miles of streets.
Relative income and vehicle ownership levels within the City are significantly lower than statewide averages.
The City population's median age is the youngest of the seven largest cities in Orange County and the
residential density is one of the highest in the State. Transit ridership in Santa Ana is the highest in the
County with several of the busiest OCTA bus lines serving the City. As a result of climate and
demographics, bicycle dependent population is relatively high when compared to other communities in the
County or the State. Also, a significant portion of the adult bicyclists may not speak English or understand
the rules of the road.
In 2017 the City of Santa Ana ranked 3/15 for bicycle involved collisions and 3/15 in bicycle collisions (under
15).
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of pedestrians killed under age 15 in traffic crashes.
6. Reduce the number of pedestrians injured under age 15 in traffic crashes.
7. Reduce the number of pedestrians killed over age 65 in traffic crashes.
8. Reduce the number of pedestrians injured over age 65 in traffic crashes.
9. Reduce the number of bicyclists killed in traffic crashes.
10. Reduce the number of bicyclists injured in traffic crashes.
11. Reduce the number of bicyclists under age 15 killed in traffic crashes.
12. Reduce the number of bicyclists under age 15 injured in traffic crashes.
13. Increase bicycle helmet usage.
B. Objectives:
Target Number
1. Issue a press release announcing the kick-off of the grant by November 15. The
1
kick-off press releases and media advisories, alerts, and materials must be
emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to
your OTS Coordinator, for approval 14 days prior to the issuance date of the
release.
2. Work closely with community -based organizations at both the neighborhood and
2
community level with an effort to reach individuals.
3. Participate in the following campaigns, National Walk to School Day, National
3
Bicycle Safety Month and California's Pedestrian Safety Month.
4. Conduct pedestrian and/or bicycle safety presentations at community groups with
3
an effort to reach individuals.
5. Conduct pedestrian and/or bicycle safety classroom presentations with an effort to
4
reach students.
6. Conduct pedestrian and/or bicycle safety courses with an effort to reach
10
community members.
7. Distribute pedestrian safety equipment to children that may include reflective
4
armbands and/or zipper pulls.
8. Distribute bicycle headlights and tail lights during bicycle safety community events
4
or bicycle safety courses.
r10 .,
9. Develop bicycle and pedestrian safety educational materials to be distributed
1
during classroom presentations, workshops, and community events.
10. Participate in Safe Routes to School coalition meetings.
4
11. Conduct pedestrian Walking Field Trips with an effort to reach adults and senior
1
citizens.
12. Conduct community outreach events with an effort to reach adults and senior
10
citizens.
13. Distribute and properly fit bicycle helmets at bicycle rodeos, workshops, and
4
community events.
14. Conduct bicycle helmet inspections and make necessary adjustments at schools
4
and community events.
15. Conduct community bicycle rides promoting safe bicycling in the community with
3
an effort to reach bicyclists.
16. Hold quarterly meetings with countywide pedestrian and/or bicycle safety
4
stakeholders to collaborate on events, share best practices, and leverage
resources.
17. Collaborate with law enforcement agencies to increase knowledge and awareness
1
of pedestrian and bicycle safety.
3. METHOD OF PROCEDURE
A. Phase 1 — Program Preparation (1 St Quarter of Grant Year)
• Develop operational plans to implement the "best practice" strategies outlined in the objectives
section.
• All training needed to implement the program should be conducted this quarter.
• All grant related purchases needed to implement the program should be made this quarter.
Media Requirements
• Issue a press release announcing the kick-off of the grant by November 15, but no earlier than
October 1. If unable to meet the November 15 date, communicate reasons to your OTS
Coordinator. The kick-off press releases and any related media advisories, alerts, and materials
must be emailed for approval to the OTS Public Information Officer at pio(dots.ca.gov, and
copied to your OTS Coordinator, 14 days prior to the issuance date of the release.
B. Phase 2 — Program Operations (Throughout Grant Year)
• Task 1: Pedestrian and Bicycle Safety Education Workshops and Classes to help support
increased knowledge and understanding of safety.
• Host three (3) bilingual English/Spanish presentations at interactive workshops to provide
eduction to community members on safety for pedestrians and bicyclists.
• Conduct five (5) Bicycling Basics Classes in the City of Santa Ana. At least one (1) of
these classes will be taught in Spanish.
• Conduct three (3) Wrench and Ride programs in the City of Santa Ana. All classes will be
taught in English or Spanish, with Vietnamese as needed
• Task 2: Active Transportation Champions Cohort: Plan and deliver meetings, trainings,
and a community roundtable to cultivate a cohort of 10-20 residents who will identify and
develop pedestrian and bicycle safety education, encouragement, and engagement
activities to strengthen and advance the City's existing pedestrian and bicycle safety
infrastructure improvements and non -infrastructure strategies.
• Conduct two (2) workshops on quantitative and/or qualitative data collection and collision
data analysis
• Organize one (1) community -led walking and biking assessment or collection of
pedestrian/bicycle counts
• Conduct two (2) action planning sessions
• Host one (1) community roundtable
• Conduct two (2) stakeholder engagement meetings
• Task 3: Provide community encouragement activities to support increased use of walking
and biking in the City of Santa Ana.
• Conduct one(1) education and encouragement events in the City of Santa Ana, based on
recommendations from the "Active Transportation Cohort."
20D-7
Conduct three (3) family cycling education classes in the City of Santa Ana. At least two
(2) of these classes will be available in Spanish.
Conduct four (4) iLuces Vivas! Events to help encourage and provide education for
walking and riding safely at night.
Media Requirements
• Send all grant -related activity press releases, media advisories, alerts and general public
materials to the OTS Public Information Officer (PIO) at pio a( _ots.ca.goy, with a copy to your OTS
Coordinator. The following requirements are for grant -related activities and are different from
those regarding any grant kick-off release or announcement.
• If an OTS-supplied, template -based press release is used, there is no need for pre -approval,
however, the OTS PIO and Coordinator should be copied when at the same time as the release
is distributed to the press.
• If an OTS-supplied template is not used, or is substantially changed, a draft press release shall
be sent to the OTS PIO for approval. Optimum lead-time would be 10 days prior to the release
distribution date, but should be no less than 5 working days prior to the release distribution date.
• Press releases reporting the immediate and time -valued results of grant activities such as
enforcement operations are exempt from the recommended advance approval process, but still
should be copied to the OTS PIO and Coordinator when the release is distributed to the press.
• Activities such as warrant or probation sweeps and court stings that could be compromised by
advanced publicity are exempt from pre -publicity, but are encouraged to offer embargoed media
coverage and to report the results.
• Use the following standard language in all press, media, and printed materials: Funding for this
program was provided by a grant from the California Office of Traffic Safety, through the National
Highway Traffic Safety Administration.
• Email the OTS PIO at pioaots.ca.goy and copy your OTS Coordinator at least 30 days in
advance, a short description of any significant grant -related traffic safety event or program so
OTS has sufficient notice to arrange for attendance and/or participation in the event.
• Submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts,
artwork, trailer graphics, etc.) to the OTS PIO at pioaots.ca.gov and copy your OTS Coordinator
for approval 14 days prior to the production or duplication.
• Space permitting, include the OTS logo, on grant -funded print materials; consult your OTS
Coordinator for specifics and format -appropriate logos.
• Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for
C. Phase 3 — Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30,
and October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives.
• Provide a brief list of activity conducted, procurement of grant -funded items, and significant
media activities. Include status of grant -funded personnel, status of contracts, challenges, or
special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not
completed or plans for upcoming activities.
• Collect. analvze and report statistical data relatina to the arant aoals and obiectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in
the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary
of the grant's accomplishments, challenges and significant activities. This narrative should also include
whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities
after grant conclusion.
r1O
State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PS21042
FUND NUMBER
CATALOG
FUND DESCRIPTION
TOTAL AMOUNT
NUMBER(CFDA)
402PS-21
20.600
State and Community Highway
$100,000.00
Safety
COST CATEGORY
FUND
NUMBER
UNIT COST OR
RATE
UNITS
TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Positions and Salaries
Straight Time
$0.00
Overtime
$0.00
Category Sub -Total
$0.00
B. TRAVEL EXPENSES
$0.00
$0.00
Category Sub -Total
$0.00
C. CONTRACTUAL SERVICES
Task 1a: Pedestrian and Bicycle Safety
Workshops
402PS-21
$4,750.00
3
$14,250.00
Task 1b: Bici Basics
402PS-21
$4,100.00
5
$20,500.00
Task 1c: Wrench and Ride Program
402PS-21
$4,600.00
3
$13,800.00
Task 2a: Data Analysis Workshops
402PS-21
$1,800.00
2
$3,600.00
Task 2b: Walking and Biking Assessment
402PS-21
$2,000.00
1
$2,000.00
Task 2c: Action Planning Sessions
402PS-21
$1,600.00
2
$3,200.00
Task 2d: Community Roundtable
402PS-21
$2,100.00
1
$2,100.00
Task 2e: Stakeholder Engagement
Meetings
402PS-21
$1,800.00
2
$3,600.00
Task 3a: Education and Encouragement
Event
402PS-21
$11,000.00
1
$11,000.00
Task 3b: Family Cycling Education
Classes
402PS-21
$3,000.00
3
$9,000.00
Task 3c: Luces Vivas Events
402PS-21
$2,300.00
4
$9,200.00
Bicycle Helmets
402PS-21
$10.00
200
$2,000.00
Bicycle Safety Equipment
402PS-21
$5,750.00
1
$5,750.00
Category Sub -Total
$100,000.00
D. EQUIPMENT
$0.00
Category Sub -Total
$0.00
E. OTHER DIRECT COSTS
$0.00
Category Sub -Total
$0.00
F. INDIRECT COSTS
$0.00
Category Sub -Total
$0.00
20D-9
GRANT TOTAL $100,000.00
20D-10
State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PS21042
BUDGET NARRATIVE
PERSONNEL COSTS
TRAVEL EXPENSES
CONTRACTUAL SERVICES
Task 1a: Pedestrian and Bicycle Safety Workshops -Host four (3) bilingual English/Spanish presentations at
interactive workshops to provide education to community members on safety for pedestrians and
bicyclists.SAAS will host three (3) presentations and interactive workshops that will educate residents on
bicycle and pedestrian safety strategies, including nationally recognized best practices and emerging
successes from localities across California. The presentations will be geared toward adults and young
adults, while the interactive workshops will be geared toward all ages. The target population will be for adults
and youth that have concerns about active transportation safety and would like to learn about strategies that
would improve safety for people walking and biking. The presentations and workshops will teach the basic
principles of active transportation and transit systems, including demystifying the rules of the road for when
driving, biking, skateboarding, or on foot.
3 Workshops at $4750 each
Task 1b: Bici Basics - Conduct five (5) Bicycling Basics Classes in the City of Santa Ana. At least one (1) of
these classes will be taught in Spanish. Bicycling Basics classes are geared towards new riders to teach
them basic skills and give them the confidence to begin riding a bicycle. All classes will be taught by trained
League Cycling Instructors (LCIs). The target students are people who have never ridden before and/or who
have not ridden since childhood. The class is designed to increase bicyclist's safety awareness of common
car/bike collisions, teach ways to prevent and avoid crashes and collisions, and emphasize the importance
of helmet use when riding a bicycle. This class covers bicyclist rules of the road, basic principles of bicycling
in traffic, common hazards encountered by bicyclists and how to deal with them, simple steps to ensure your
bike is in good condition, and proper helmet fit and adjustment. Each participant will receive a certificate of
completion upon mastering the course.
Bicycling Basics 5 classes at $4100 each
Task 1c: Wrench and Ride Program - Conduct three (3) Wrench and Ride programs in the City of Santa
Ana. All classes will be taught in English or Spanish, with Vietnamese as needed.
Wrench and Ride is a program hosted at The Bicycle Tree in which participants learn about bicycle anatomy,
bike safety, and maintenance. As part of the program, people select a used bike, which they then repair
using the skills they have learned. Participants also receive a helmet, lock, and lights to go with their bike.
In addition to attending the Wrench and Ride classes, participants are required to take an ATLP Pledge,
attend two ATLP presentations or workshops, and volunteer four hours at an ATLP event. There will be a
wrench and ride offered to women, and one offered for youth.
3 Wrench and Ride Programs at $4600 each
Task 2a: Data Analysis Workshops - Conduct two (2) workshops on quantitative and/or qualitative data
collection and collision data analysis
2 workshops at $1800 each
Task 2b: Walking and Biking Assessment - Organize one (1) community -led walking and biking assessment
or collection of pedestrian/bicycle counts.
1 assessment at $2000
Task 2c: Action Planning Sessions - Conduct two (2) action planning sessions. Workshops will focus on
quantitative and/or qualitative data collection and collision data analysis for walking and biking
2 sessions at $1600 each
Task 2d: Community Roundtable - Host one (1) community round table. The community open house where
participants will share/present what they've learned in the program to their fellow residents and city staff.
1 community roundtable at $2100
20D-11
Task 2e: Stakeholder Engagement Meetings - Conduct two (2) stakeholder engagement meetings.
Engagement meetings with key city stakeholders responsible for traffic safety improvements where
participants will share their active transportation experiences, concerns, and needs.
2 meetings at $1800 each
Task 3a: Education and Encouragement Event - Conduct one (1) education and encouragement events in
the City of Santa Ana, based on recommendations from the "Active Transportation Cohort." SAAS will
conduct one pop up demonstrations of an active transportation project or program and provide safety
education and encouragement of walking and biking. The project team will help facilitate logistics and
leverage partnerships to ensure successful event implementation.
1 event at $11,000 each
Task 3b: Family Cycling Education Classes - Conduct three (3) family cycling education classes in the City
of Santa Ana. At least one (1) of these classes will be available in Spanish. The class will merge the
traditional Traffic Skills curriculum developed by the League of American Bicyclists with the basic skills
taught to youth in a bike rodeo. The target population for students is families that seek to ride as a family and
give them the confidence to begin riding a bicycle together. Riders will learn the rules of the road for entering
traffic at intersections and riding in the street. The class is designed to increase bicyclist's safety awareness
of common car/bike collisions, teach ways to prevent and avoid crashes and collisions, and emphasize the
importance of helmet use when riding a bicycle. Each participant will receive a certificate of completion upon
mastering the course. The on -bike training will consist of a family group riding exercise where participants
will have the opportunity to test their new skills in a fun, safe, and family -friendly setting.
3 classes at $3000 each
Task 3c: Luces Vivas Events - Conduct four (4) iLuces Vivas! Events to help encourage and provide
education for walking and riding safely at night. iLuces Vivas! is an education and night light distribution
program intended to provide education and encouragement for riding bikes and walking in Santa Ana safely
at night. Our goal is to seek out people riding or walking without lights for various reasons, especially those
who may not have the means or time to acquire lights on their own.
SAAS and community partners will organize iLuces Vivas! to meet for four (4) street distributions at
undisclosed locations throughout Santa Ana where night-time bicycle ridership and pedestrian activity is
expected to be high and where the City has seen a history of incidents involving bicyclists and pedestrians at
night. iLuces Vivas! members will provide bilingual education and encouragement activities to support the
safety of pedestrians and bicyclists. Additionally, cyclists who are not wearing helmets will be fitted and
provided a helmet.
SAAS will be responsible for procuring front and rear bike lights and bike helmets that meet the OTS Buy
America requirements. The number of units are reflected in the agreed upon budget. It is expected that 50-
100 light sets, and/or helmets will be distributed at each event, depending on expected bicyclist and
pedestrian volume. Our goal will be to distribute all the lights and helmets allocated for each event.
4 events at $2300 each
Bicycle Helmets - Helmets to be distributed during bicycle rodeos and other bicycle safety related events.
Bicycle Safety Equipment - Safety equipment such as bicycle headlights/taillights, reflectors, and reflective
arm and leg bands to be distributed during bicycle rodeos and other bicycle safety related events.
Additional items may be purchased if approved by OTS.
EQUIPMENT
OTHER DIRECT COSTS
INDIRECT COSTS
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
The California Office of Traffic Safety (OTS) recognizes the need for flexibility in response to the COVID-19
pandemic; its effect on public health and the need for potential changes of activities in the FFY 2021 grant -
funded projects. If there are COVID-19 impacts, the grantee must contact the OTS Coordinator immediately
to discuss the impacts on the grant -funded project. If it is determined an alternate work plan is needed, the
alternate work plan must substantially meet the goals and objectives of this grant and is subject to OTS
20D-12
approval. If an alternative work plan is not submitted, or submitted and not approved, no further claims will
be paid on the grant and the grant may be subject to cancellation.
20D-13
State of California - Office of Traffic Safety GRANT NUMBER
GRANT AGREEMENT PS21042
Exhibit A
CERTIFICATIONS AND ASSURANCES
HIGHWAY SAFETY GRANTS
(23 U.S.C. CHAPTER 4 AND SEC. 1906, PUB. L. 109-59, AS AMENDED)
Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee
Agency officials to civil or criminal penalties and/or place State in a high -risk grantee status in
accordance with 49 CFR 18.12.
The Officials named on the grant agreement signature page, that the Grantee Agency complies with
all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and
laws in effect with respect to the periods for which it receives grant funding. Applicable provisions
include but are not limited to the following:
GENERAL REQUIREMENTS
• 23 U.S.C. Chapter 4 - Highway Safety Act of 1966, as amended
• 2 CFR part 200 - Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards
• 49 CFR Part 18- Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments.
• 23 CFR part 1300 - Uniform Procedures for State Highway Safety Grant Programs
NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations
relating to nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not
limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin) and 49 CFR part 21;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired
because of Federal or Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on
the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits
discrimination on the basis of disability) and 49 CFR part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits
discrimination on the basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section
504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities"
to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors,
whether such programs or activities are Federally -funded or not);
• Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits
discrimination on the basis of disability in the operation of public entities, public and private
transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37
and 38;
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low -Income Populations (prevents discrimination against minority populations by
discouraging programs, policies, and activities with disproportionately high and adverse human health
or environmental effects on minority and low-income populations); and
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency
(guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP)
by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access
to programs (70 FIR 74087-74100).
The State highway safety agency—
• Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race,
color, national origin, disability, sex, age, limited English proficiency, or membership in any other class
protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of,
or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the
program is Federally -assisted;
• Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors,
subcontractors, and consultants receiving Federal financial assistance under this program will comply with all
requirements of the Non -Discrimination Authorities identified in this Assurance;
• Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with
all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts,
documents, information, facilities, and staff, and to cooperate and comply with any program or compliance
reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination
Authority;
• Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising
under these Non -Discrimination Authorities and this Assurance;
• Agrees to insert in all contracts and funding agreements with other State or private entities the following
clause:
"During the performance of this contract/funding agreement, the contractor/funding recipient agrees —
a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-discrimination law
or regulation, as set forth in appendix B of 49 CFR part 21 and herein;
c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by
the State highway safety office, US DOT or NHTSA;
d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this
contract/funding agreement, the State highway safety agency will have the right to impose such
contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding
payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient
complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part;
and
e. To insert this clause, including paragraphs (a) through (e), in every subcontract and subagreement and in
every solicitation for a subcontract or sub -agreement, that receives Federal funds under this program.
POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The state will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political
activities of employees whose principal employment activities are funded in whole or in part with
Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
20D-15
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding
of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of
any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for
all sub -award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification
shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a
State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any
State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying
activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA
funds from engaging in direct communications with State or local legislative officials, in accordance with
customary State practice, even if such communications urge legislative officials to favor or oppose the adoption
of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
Instructions for Primary Tier Participant Certification (States)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification
set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective primary tier participant shall submit an explanation of
why it cannot provide the certification set out below. The certification or explanation will be considered in
connection with the department or agency's determination whether to enter into this transaction. However,
failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such
person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the prospective
primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal Government, the department or agency may terminate this transaction for cause or default or may
pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to
which this proposal is submitted if at any time the prospective primary tier participant learns its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
20D-16
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may
contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of
those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or
agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the
clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion —Lower Tier Covered Transaction," provided by
the department or agency entering into this covered transaction, without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to
comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required to, check the
System for Award Management Exclusions website (https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment
under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in
this transaction, in addition to other remedies available to the Federal government, the department or agency
may terminate the transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Tier Covered
Transactions
(1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participating in covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions
(Federal, State, or local) terminated for cause or default.
20D-17
(2) Where the prospective primary tier participant is unable to certify to any of the Statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Participant Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set
out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal government, the
department or agency with which this transaction originated may pursue available remedies, including
suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may
contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or
agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause
titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transaction," without modification, in all
lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower
tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required to, check the
System for Award Management Exclusions website (https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment
under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in
this transaction, in addition to other remedies available to the Federal government, the department or agency
with which this transaction originated may pursue available remedies, including suspension or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered
Transactions:
20D-18
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals
is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
BUY AMERICA ACT
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when
purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal
funds only steel, iron and manufactured products produced in the United States, unless the Secretary of
Transportation determines that such domestically produced items would be inconsistent with the public interest,
that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic
materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal
funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate
basis and justification for approval by the Secretary of Transportation.
1:1:101711-Ai[o7kite] k1l11);lIMON]:L1 lUb-111OZ6371x01:470]:4714liriI�i�);7_<<3
(applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet
usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997,
the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its
employees when operating company -owned, rented, or personally -owned vehicles. The National Highway
Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this
Presidential initiative. For information and resources on traffic safety programs and policies for employers,
please contact the Network of Employers for Traffic Safety (NETS), a public -private partnership dedicated to
improving the traffic safety practices of employers and employees. You can download information on seat belt
programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at
www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns,
and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving,
and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce
workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text
messaging while driving company -owned or rented vehicles, Government -owned, leased or rented vehicles, or
privately -owned vehicles when on official Government business or when performing any work on or behalf of
the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate
with the size of the business, such as establishment of new rules and programs or re-evaluation of existing
programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees
about the safety risks associated with texting while driving.
20D-19
State of California — Office of Traffic Safety
OTS-55 Grant Electronic Management System (GEMS) Access
Exhibit C
GRANT NUMBER
����iGZya
INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS
1. Each agency is allowed a total of FIVE (5) GEMS Users.
2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly
Performance Reports (QPRs) and reimbursement claims.
3. Complete the form if adding, removing or editing a GEMS user(s).
4. The Grant Director, Fiscal Official or Authorizing Official must sign and return it with the Grant Agreement.
Grant Details
Grant Number:
PS21042
Agency Name:
Santa Ana Public Works Agency
Grant Title:
Pedestrian and Bicycle Safety Program
Agreement Total:
$100,000.00
Authorizing Official:
Kristine Ridge
Fiscal Official:
Kathryn Downs
Grant Director:
Zed Kekula
Current GEMS User(s)
1. Ruben Castaneda
Title: Assistant Engineer
Phone: (714) 647-5621
Email: rcastaneda@santa-ana.org
Media Contact: Yes
Title: Senior Civil Engineer Media Contact: Yes
Phone: (714) 647-5606
Email: zkekula@santa-ana.org
3. Cory Wilkerson
Title: Active Transportation Coordinator Media Contact: No
Phone: 714-647-5643
Email: cwilkerson@santa-ana.org
20D-20
Complete the below information if adding, removing or editing a GEMS user(s)
GEMS User 1
Add as a media contact? Yes ❑
No 1K]
Add/Change ❑ Remove Access
Cory Wilkerson
Active Transportation Coordinator
Name
Job Title
cwilkerson@santa-ana.org
714 647-5643
Email address
Phone number
GEMS User 2
Add as a media contact? Yes X
No ❑
Add/Change ❑ Remove Access ❑
Paul Eakins
Public Affairs Information Officer
Name
Job Title
peakins@santa-ana.org
714 647-5224
Email address
Phone number
GEMS User 3
Add as a media contact? Yes IK]
No ❑
Add/Change ❑ Remove Access ❑
Michelle Micallef
Community Liaison, Public Works
Name
Job Title
mmicallef santa-ana.or
(714) 647-5091
Email address
Phone number
GEMS User 4
Add as a media contact? Yes ❑
No ❑
Add/Change ❑ Remove Access ❑
Name
Job Title
Email address
Phone number
GEMS User 5
Add as a media contact? Yes ❑
No ❑
Add/Change ❑ Remove Access ❑
Name
Job Title
Email address
Phone number
Form completed by:
Date:
As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access.
Signature
Name
Date
Title
20D-21
0m611VA
AGREEMENT TO PROVIDE BICYCLE AND
PEDESTRIAN SAFETY OUTREACH SERVICES
THIS AGREEMENT is made and entered into this 6 th day of October, 2020, by and between
Charitable Ventures of Orange County, Inc., as fiscal sponsor for Santa Ana Active Streets
("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized
and existing under the Constitution and laws of the State of California ("City").
RECITALS
A. The Santa Ana Public Works Agency has been awarded a $100,000 grant from the
State of California Office of Traffic Safety (OTS) for a program to address bicycle
and pedestrian safety through a series of bicycle safety education
workshops and events. The goal of the program is to reduce the number of persons
killed or injured in collisions involving bicycles.
B. The City desires to retain a consultant to provide such a program.
C. Consultant represents that it is able and willing to provide such services to the City.
D. In undertaking the performance of this Agreement, Consultant represents that it
is knowledgeable in its field and that any services performed by Consultant under
this Agreement will be performed in compliance with such standards as may
reasonably be expected from aprofessional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall provide bicycle and pedestrian safety education services that are
described in Exhibit A to this Agreement and incorporated by reference as though
fully set forth herein. Consultant may provide such services through the community -
based coalition known as "Santa Ana Active Streets" (SAAS).
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its
services, the rates and charges identified in Exhibit B. The total sum to be
expended under this Agreement shall not exceed $100,000.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting
procedures. Payment need not be made for work which fails to meet
the standards of performance set forth in the Recitals which may reasonably
be expected by City.
Page 1 of 10
20D-22
3. TERM
The term of this Agreement shall commence on the date stated above and continue
through October 31, 2021, unless earlier terminated as set forth in Section 14,
below.
4. INDEPENDENT CONTRACTOR
Consultant shall during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not
intended nor shall it be construed to create an employer -employee relationship, a
joint venture relationship, or to allow the City to exercise discretion or control over
the manner in which Consultant performs the services required by this Agreement.
However, the services to be provided by Consultant shall be provided in a manner
consistent with all applicable standards and regulations governing such services.
Consultant shall pay all salaries and wages, employer's Social Security taxes,
unemployment insurance, and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
5. OWNERSHIP OF REPORTS AND DOCUMENTS
Upon completion of all work under this Agreement, ownership and title to all
reports, documents, tracings, plans, specifications, estimates and maps prepared or
obtained under the terms of this Agreement shall be delivered to, and become the
property of City. Basic survey notes and sketches, charts, computations, and other data
prepared or obtained pursuant to this Agreement shall be made available upon request
of the City without restriction or limitation on their use. Consultant shall furnish the
City all necessary copies of data needed to complete the review and approval process.
6. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary,
Consultant agrees that it shall not use or disclose such information except in the
performance of this Agreement, and further agrees to exercise the same degree of
care it uses to protect its own information of like importance, but in no event less
than reasonable care. "Confidential Information" shall include all nonpublic
information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party
is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available
sources; (b) is, through no fault of the Consultant disclosed in a publicly available
source; (c) is in rightful possession of the Consultant without an obligation of
confidentiality; (d) is required to be disclosed by operation of law; or (e) is
independently developed by the Consultant without reference to information disclosed
by the City.
Page 2 of 10
20D-23
7. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and
signed by the party waiving the breach, failure, right or remedy. No waiver of any breach,
failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or
remedy, whether or not similar, nor shall any waiver constitute a continuing waiver
unless the writing so specifies.
8. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of
California, the City of Santa Ana and all other governmental agencies. Consultant shall
notify the City immediately and in writing of its inability to obtain or maintain such
permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for
termination of this Agreement.
9. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and
prohibited by applicable law, in the recruitment, selection, training, utilization,
promotion, termination or other employment related activities or in connection with any
activities under this Agreement. Consultant affirms that it is an equal opportunity
employer and shall comply with all applicable federal, state and local laws and
regulations.
10. CONFLICT OFINTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services.
11. INSURANCE
Prior to undertaldng performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance
as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
act or occurrence arising out of Consultant's operations in the performance of
this Agreement, including, without limitation, acts involving vehicles. The
Page 3 of 10
20D-24
amounts of insurance shall be not less than the following: single limit coverage
applying to bodily and personal injury, including death resulting therefrom, and
property damage, in the total amount of $1,000,000 per occurrence, with
$2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers,
employees, agents, volunteers and representatives as additional insured(s); (b)
be primary with respect to insurance or self-insurance programs maintained by
the City; and (c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined
single limit of not less than $1,000,000 per occurrence. Such insurance shall
include coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor
Code, Consultant, if Consultant has any employees, is required to be insured
against liability for worker's compensation or to undertake self-insurance.
Prior to commencing the performance of the work under this Agreement,
Consultant agrees to obtain and maintain any employer's liability insurance
with limits not less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or
engineer: Professional liability (errors and omissions) insurance, with a
combined single limit of not less than $1,000,000 per claim with $2,000,000
in the aggregate.
e. The following requirements apply to the insurance to be provided by
Consultant pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force
and effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution
of this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be
cancelled or reduced in coverage or changed in any other material
aspect, by consultant, without thirty (30) days prior written notice to the
City.
(iv) Consultant shall supply City with a fully executed additional insured
endorsement.
f. If Consultant fails or refuses to produce or maintain the insurance required by
this section or fails or refuses to furnish the City with required proof that
insurance has been procured and is in force and paid for, the City shall have the
right, at the City's election, to terminate this Agreement. Such termination shall
not affect Consultant's right to be paid for its time and materials expended
prior to notification of termination. Consultant waives the right to receive
Page 4 of 10
20D-25
compensation and agrees to indemnify the City for any work performed prior
to approval of insurance by the City.
12 INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its
officers, agents, employees, consultants, special counsel, and representatives from
liability: (1) for personal injury, damages, just compensation, restitution, judicial or
equitable relief arising out of claims for personal injury, including death, and claims
for property damage, which may arise from the operations of the Consultant or its
Consultants, subcontractors, agents, employees, or other persons acting on their behalf
which relates to the services described in section 1 of this Agreement; and (2) from
any claim that personal injury, damages, just compensation, restitution, judicial or
equitable relief is due by reason of the terms of or effects arising from this Agreement.
This indemnity and hold harmless agreement applies to all claims for damages, just
compensation, restitution, judicial or equitable relief suffered, or alleged to have been
suffered, by reason of the events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement. The Consultant further agrees to
indemnify, hold harmless, and pay all costs for the defense of the City, including fees
and costs for special counsel to be selected by the City, regarding any action by a third
party challenging the validity of this Agreement, or asserting that personal injury,
damages, just compensation, restitution, judicial or equitable relief due to personal or
property rights arises by reason of the terms of, or effects arising from this Agreement.
City may make all reasonable decisions with respect to its representation in any legal
proceeding. Notwithstanding the foregoing, to the extent Consultant's services are
subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the
extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or
relate to the negligence, recklessness, or willful misconduct of the Consultant.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in
person or mailed by first class or certified mail, postage prepaid, in the manner provided
in this Section, to the following persons:
To City: Clerk of the City Council City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
SantaAna, CA 92702-1988
Copies to: Public Works Agency -Executive Director
City Hall -Ross Annex -4th Floor
20 Civic Center Plaza (M-21)
SantaAna, California 92702
Page 5 of 10
20D-26
To Consultant: Charitable Ventures of Orange County
1505 E. 17th Street, Suite 101
Santa Ana, CA 92705
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by
mail, communication shall be effective or deemed to have been given three (3) days
after it has been deposited in the United States mail, duly registered or certified, with
postage prepaid, and addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
14. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice
of termination. In such event, Consultant shall be entitled to receive and the City
shall pay Consultant compensation for all services performed by Consultant prior to
receipt of such notice of termination, subject to the following conditions:
a. Asa condition of such payment, the Executive Director may require Consultant
to deliver to the City all work product completed as of such date, and in such
case such work product shall be the property of the City unless prohibited by
law, and Consultant consents to the City's use thereof for such purposes as the
City deems appropriate.
b. Payment need not be made for work which fails to meet the standard
of performance specified in the Recitals of this Agreement.
15. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
a. Consultant shall perform all requirements under this Agreement in strict
observance and in compliance with all applicable environmental, traffic, safety
and any other laws, regulations, ordinances, codes and any other legislative or
statutory requirements.
b. Consultant warrants that the performance of services under this Agreement
shall be compliant with the current requirements of the Highway Safety
Grant Management Manual and as it maybe amended or updated throughout the
term of this Agreement.
C. Consultant certifies that it shall comply with the following regulations, as
required by the State of California Office of Traffic Safety:
d Audit Records - With respect to all matters covered by this agreement all
records shall be made available for audit and inspection by the City, the
grant agency and/or their duly authorized representatives for a period of four
(4) years from the termination of this Agreement. For a period of three
years after final delivery hereunder or until all claims related to this
Page 6 of 10
20D-27
Agreement are finally settled, whichever is later, Consultant shall preserve
and maintain all documents, papers and records relevant to the services
provided in accordance with this Agreement, including the Attachments
hereto. For the same time period, Consultant shall make said documents,
papers and records available to City and the agency from which City received
grant funds or their duly authorized representative(s), for examination,
copying, or mechanical reproduction on or off the premises of Consultant,
upon request during usual working hours.
e. Consultant shall provide to City all records and information requested by City
for inclusion in quarterly reports and such other reports or records as City
may be required to provide to the agency from which City received grant
funds or other persons or agencies.
f. Section 504 of the Rehabilitation Act of 1973 - All recipients of
federal funds must comply with Section 504 of the Rehabilitation Act
of 1973 (The Act). Therefore, the federal funds recipient pursuant to the
requirements of The Act hereby gives assurance that no otherwise qualified
handicapped person shall, solely by reason of handicap be excluded from the
participation in, be denied the benefits of or be subject to discrimination,
including discrimination in employment, in any program or activity that
receives or benefits from federal financial assistance. The Consultant agrees it
will ensure that requirements of The Act shall be included in the agreements
with and be binding on all of its contractors, subcontractors, assignees or
successors.
g. Americans with Disabilities Act of 1990 - (ADA) Consultant must comply
with all requirements of the Americans with Disabilities Act of 1990 (ADA),
as applicable.
h. Political Activity - None of the funds, materials, property, or services
provided directly or indirectly under this Agreement shall be used for any
partisan political activity, or to further the election or defeat of any candidate
for public office, or otherwise in violation of the provisions of the "Hatch
Act".
i. Civil Rights Compliance and Notification of Findings - Consultant, and all its
contractors (or sub -recipients) will comply with the nondiscrimination
requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended, 42 USC 3789 (d), or Victims of Crime Act (as appropriate); Title
VI of the Civil Rights Act of 1964, as amended; Section 504 of the
Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans
with Disabilities Act (ADA) (1990); Title IX of the Education Amendments
of 1972; the Age Discrimination Act of 1975; Department of Justice Non -
Discrimination Regulations, 28 CPR Part 42, Subparts C, D, E, and G; and
Department of Justice regulations on disability discrimination, 28 CPR Part 35
and 39. In the event a Federal or State court, Federal or State administrative
Page 7 of 10
20D-28
agency, or the Consultant makes a finding of discrimination after a due process
hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the Consultant will forward a copy of
the findings to the City which will, in turn, submit the findings to the Office
of Civil Rights, Office of Justice Programs, U.S. Department of Justice.
j. Consultant, and all its contractors (or sub -recipients) will comply with all
requirements of the Executive Order 11246 of September 24, 1965, entitled
"Equal Employment Opportunity," as amended by Executive Order 11375 of
October 13, 1967, and as supplemented in Department of Labor regulations
(41 CPR chapter 60), as applicable.
k. Consultant, and all its contractors (or sub -recipients) will comply with all
requirements of the Copeland "Anti -Kickback" Act (18 U.S.C. 874) as
supplemented in Department of Labor regulations (29 CPR Part 3), as
applicable.
1. Consultant, and all its contractors (or sub -recipients) will comply with all
requirements of the Davis -Bacon Act (40 U.S.C. 276a to 276a-7) as
supplemented by Department of Labor regulations (29 CPR Part 5), as
applicable.
M. Consultant, and all its contractors (or sub -recipients) will comply with all
requirements of Sections 103 and 107 of the Contract Work and Safety
Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor
regulations (29 CPR Part 5), as applicable.
n. Consultant, and all its contractors (or sub -recipients) will comply with all
applicable standards, orders or requirements issued under s e ction 306 of the
Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33
U.S.C. 1368), Executive Order 11738, and the Environmental Protection
Agency regulations (40 CPR part 15), as applicable.
o. Consultant, and all its contractors (or sub -recipients) will comply with all
requirements of the Energy Policy and Conservation Act (Pub. L. 94-163, 89
Star. 871), (53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639,
19645, Apr. 19, 1995), as applicable.
p. Consultant, and all its contractors (or sub -recipients) will comply with all
requirements of the Department of Housing and Urban Development,
Community Development Block Grant Regulatory Code 24 CPR Part 570.
q. Consultant agrees that the State of California Office of Traffic Safety shall
have the authority to seek patent rights for any process, product, invention or
discovery developed and paid for with funding through this Agreement.
Page 8 of 10
20D-29
r. Consultant may not copyright any books, publications or other materials
developed in the course of or under this Agreement. The federal awarding
agency, State Administrative Agency (SAA) and City reserve any rights to
copyright, reproduce, publish or otherwise use, and to authorize others to use,
for federal government, SAA or City purpose any work developed through this
Agreement.
16. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter therein, and supersedes any and all other
agreements, oral or written, between the parties. In the event of a conflict between the
terms of this Agreement and any attachments hereto, the terms of this Agreement shall
prevail. This Agreement may not be modified except by written instrument signed by the
City and by an authorized representative of Consultant. The parties agree that any terms
or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the
City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting
on behalf of any party, which are not embodied herein.
17. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of
Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest
herein without the prior written consent of the City and any such assignment, transfer,
delegation or subcontract without the City's prior written consent shall be considered
null and void. Nothing in this Agreement shall be construed to limit the City's ability
to have any of the services which are the subject to this Agreement performed by City
personnel or by other consultants retained by City.
18. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the
validity, Interpretation, performance, and enforcement of any of the clauses of
this Agreement shall be determined and governed by the laws of the State of California.
Both parties further agree that Orange County, California, shall be the venue for any
action or proceeding that may be brought or arise out of, in connection with or by
reason of this Agreement.
19. FINES
The Consultant shall be liable for all violation fines levied against the City by federal,
state, or local agencies with regulatory authority related to Consultant provided services.
Page 9 of 10
20D-30
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has
the power, authority and right to bind their respective parties to each of the terms
of this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Attachments referenced herein and attached hereto shall be incorporated
as if fully set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and
year first above written.
ATTEST:
DAISY GOMEZ
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By: '�'. -f..
HN M. FUNK
Assistant City Attorney
RECOMMENDED FOR APPROVAL
Nabil Saba, PE
Executive Director
Public Works Agency
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
CONSULTANT
11111i4�(-
NAME: Ted Kim
TITLE: COO
Page 10 of 10
20D-31
Exhibit A
City of Santa Ana - Pedestrian and Bicycle Safety Program - Scope of Work
Task 1: Pedestrian and Bicycle Safety Education Workshops and Classes to help support
increased knowledge and understanding of safety. Workshop and classes may be in -person or
virtual to account for applicable health and safety restrictions.
Task 1a. Pedestrian and Bicycle Safety Workshops - Host four (3) bilingual English/Spanish
presentations at interactive workshops to provide education to community members on safety for
pedestrians and bicyclists.
SAAS will host three (3) presentations and interactive workshops that will educate residents on bicycle
and pedestrian safety strategies, including nationally recognized best practices and emerging successes
from localities across California. The presentations will be geared toward adults and young adults, while
the interactive workshops will be geared toward all ages. The target population will be for adults and youth
that have concerns about active transportation safety and would like to learn about strategies that would
improve safety for people walking and biking. The presentations and workshops will teach the basic
principles of active transportation and transit systems, including demystifying the rules of the road for
when driving, biking, skateboarding, or on foot.
Task 1 b: Bici Basics - Conduct five (5) Bicycling Basics Classes in the City of Santa Ana. At least
one (1) of these classes will be taught in Spanish.
Bicycling Basics classes are geared towards new riders to teach them basic skills and give them the
confidence to begin riding a bicycle. All classes will be taught by trained League Cycling Instructors (LCIs).
The target students are people who have never ridden before and/orwho have not ridden since childhood.
The class is designed to increase bicyclist's safety awareness of common car/bike collisions, teach ways
to prevent and avoid crashes and collisions, and emphasize the importance of helmet use when riding a
bicycle. This class covers bicyclist rules of the road, basic principles of bicycling in traffic, common
hazards encountered by bicyclists and how to deal with them, simple steps to ensure your bike is in good
condition, and proper helmet fit and adjustment. Each participant will receive a certificate of completion
upon mastering the course.
Task 1c: Wrench and Ride Program - Conduct three (3) Wrench and Ride programs in the City of
Santa Ana. All classes will be taught in English or Spanish, with Vietnamese as needed.
Wrench and Ride is a program hosted at The Bicycle Tree in which participants learn about bicycle
anatomy, bike safety, and maintenance. As part of the program, people select a used bike, which they
then repair using the skills they have learned. Participants also receive a helmet, lock, and lights to go
with their bike.
In addition to attending the Wrench and Ride classes, participants are required to take an ATLP Pledge,
attend two ATLP presentations or workshops, and volunteer four hours at an ATLP event. There will be
a wrench and ride offered to women, and one offered for youth.
Task 2: Active Transportation Champions Cohort: Plan and deliver meetings, trainings, and a
community roundtable to cultivate a cohort of 10-20 residents who will identify and develop
pedestrian and bicycle safety education, encouragement, and engagement activities to
strengthen and advance the City's existing pedestrian and bicycle safety infrastructure
improvements and non -infrastructure strategies. Cohort activities may be in -person or virtual to
account for applicable health and safety restrictions.
SAAS will coordinate and facilitate a series of community meetings for participants to identify education,
encouragement, and engagement activities thatwould help inform and advance the City's pedestrian and
bicycle safety improvement efforts. Community workshops will include two (2) workshops on quantitative
and/or qualitative data collection and collision data analysis for walking and biking; one (1) community -
led walking and biking assessments or collection of pedestrian/bicycle counts; two (2) action planning
11 P 0 g e
20D-32
Exhibit A
sessions where participants will identify their desired infrastructure and non -infrastructure solutions to
address their pedestrian and bicycle safety concerns; one (1) community open house where participants
will share/present what they've learned in the program to their fellow residents and city staff; and two (2)
engagement meetings with key city stakeholders responsible for traffic safety improvements where
participants will share their active transportation experiences, concerns, and needs.
Task 2a: Data Analysis Workshops - Conduct two (2) workshops on quantitative and/or qualitative
data collection and collision data analysis.
Task 2b: Walking and Biking Assessment - Organize one (1) community -led walking and biking
assessment or collection of pedestrian/bicycle counts.
Task 2c: Action Planning Sessions - Conduct two (2) action planning sessions. Workshops will
focus on quantitative and/or qualitative data collection and collision data analysis for walking and
biking.
Task 2d: Community Roundtable - Host one (1) community round table. The community open
house where participants will share/present what they've learned in the program to their fellow
residents and city staff.
Task 2e: Stakeholder Engagement Meetings - Conduct two (2) stakeholder engagement
meetings. Engagement meetings with key city stakeholders responsible for traffic safety
improvements where participants will share their active transportation experiences, concerns, and
needs.
Task 3: Provide community encouragement activities to support increased use of walking and
biking in the City of Santa Ana. Community encouragement activites may be in -person or virtual
to account for applicable health and safety restrictions.
Task 3a: Education and Encouragement Event - Conduct one (1) education and encouragement
events in the City of Santa Ana, based on recommendations from the "Active Transportation
Cohort."
SAAS will conduct one pop up demonstrations of an active transportation project or program and provide
safety education and encouragement of walking and biking. The project team will help facilitate logistics
and leverage partnerships to ensure successful event implementation.
Task 3b: Family Cycling Education Classes - Conduct three (3) family cycling education classes
in the City of Santa Ana. At least one (1) of these classes will be available in Spanish.
The class will merge the traditional Traffic Skills curriculum developed by the League of American
Bicyclists with the basic skills taught to youth in a bike rodeo. The target population for students is families
that seek to ride as a family and give them the confidence to begin riding a bicycle together. Riders will
learn the rules of the road for entering traffic at intersections and riding in the street. The class is designed
to increase bicyclist's safety awareness of common car/bike collisions, teach ways to prevent and avoid
crashes and collisions, and emphasize the importance of helmet use when riding a bicycle. Each
participant will receive a certificate of completion upon mastering the course. The on -bike training will
consist of a family group riding exercise where participants will have the opportunity to test their new skills
in a fun, safe, and family -friendly setting.
Task 3c: Luces Vivas Events - Conduct four (4) ILuces Vivas! Events to help encourage and
provide education for walking and riding safely at night.
ILuces Vivas! is an education and night light distribution program intended to provide education and
2 1 P a g e
20D-33
Exhibit A
encouragement for riding bikes and walking in Santa Ana safely at night. Our goal is to seek out people
riding or walking without lights for various reasons, especially those who may not have the means or time
to acquire lights on their own.
SAAS and community partners will organize iLuces Vivas! to meet for four (4) street distributions at
undisclosed locations throughout Santa Ana where night-time bicycle ridership and pedestrian activity is
expected to be high and where the City has seen a history of incidents involving bicyclists and pedestrians
at night. iLuces Vivas! members will provide bilingual education and encouragement activities to support
the safety of pedestrians and bicyclists. Additionally, cyclists who are not wearing helmets will be fitted
and provided a helmet.
SAAS will be responsible for procuring front and rear bike lights and bike helmets that meet the OTS Buy
America requirements. The number of units are reflected in the agreed upon budget. It is expected that
50-100 light sets, and/or helmets will be distributed at each event, depending on expected bicyclist and
pedestrian volume. Our goal will be to distribute all the lights and helmets allocated for each event.
3 1 P a g e
20 D-34
EXHIBIT B
Task # Task Item Quantity Unit Cost Total Cost
la
Pedestrian and Bicycle Safety Workshops
3
$4,750.00
$14,250.00
1b
Bici Basics
5
$4,100.00
$20,500.00
1c
Wrench and Ride Program
3
$4,600.00
$13,800.00
2a
Data Analysis Workshops
2
$1,800.00
$3,600.00
2b
Walking and Bike Assessment
1
$2,000.00
$2,000.00
2c
Action Planning Sessions
2
$1,600.00
$3,200.00
2d
Community Roundtable
1
$2,100.00
$2,100.00
2e
Stakeholder Engagement Meetings
2
$1,800.00
$3,600.00
3a
Education and Encouragement Event
1
$11,000.00
$11,000.00
3b
Family Cycling Education Classes
3
$3,000.00
$9,000.00
3c
Luces Vivas Events (Helmet and Light Distribution)
4
$2,300,00
$9,200,00
Materials
Bicycle Helmets
200
$10.00
$2,000.00
Bicycle Safety Equipment
1
$5,750.00
$5,750.00
TOTAL:
$100,000.00
20D-35