HomeMy WebLinkAbout22B - PO FOR SIDEWALK GRINDING SERVICESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 6, 2020
TITLE:
AUTHORIZE AND EXERCISE THE FIRST
RENEWAL TERM OF THE BLANKET
PURCHASE ORDER WITH BPR, INC. FOR
SIDEWALK OFFSET GRINDING SERVICES IN
THE AMOUNT OF $240,000
(SPECIFICATION NO. 19-049)
(NON -GENERAL FUND)
/s/ Kristine Ridge
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
❑
Recommended
❑
As Amended
❑
Ordinance on 1sl Reading
❑
Ordinance on god Reading
❑
Implementing Resolution
❑
Set Public Hearing For_
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FILE NUMBER
RECOMMENDED ACTION
Authorize the City Manager to exercise the first renewal term of the blanket purchase order with
BPR, Inc. for sidewalk offset grinding services in the amount of $240,000, for a period ending June
30, 2021, subject to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency Maintenance Services Division is responsible for maintaining City of
Santa Ana sidewalks. Staff evaluates the condition of sidewalks and identifies uneven surfaces
and cracks that may pose a risk to pedestrians, reducing the City's potential liability claims and
enabling the City to comply with regulations set forth by the American with Disabilities Act. Offset
grinding is the preferred method to repair uneven surfaces caused by underlying tree roots or soil
depressions that raise or sink sidewalk areas. The Public Works Agency performs approximately
50,000 linear feet of sidewalk offset grinding at 1,200 locations throughout the City. The Parks,
Recreation and Community Services Agency also uses this method to address trip/step hazards
at parks, the Santa Ana Zoo, Civic Center area, and within the bike trail system.
On July 1, 2019, the City awarded a purchase order contract to BPR, Inc. for sidewalk offset
grinding services in an annual amount of $240,000. The contractor has performed well and has
met City needs and expectations. The Public Works Agency is recommending to exercise the first
one-year renewal of the purchase order.
FISCAL IMPACT
Funds will be budgeted and available for expenditure as shown in the table below:
22B-1
Amend Blanket Order Contract for Sidewalk Offset Grinding Services
October 6, 2020
Page 2
Fiscal
Accounting Unit-
Fund
Accounting Unit, Account
Amount
Year
Account #
Description
Description
02917660-62300
Special Gas
Roadway Maintenance,
$200,000
Tax
Contract Services -Professional
PRCSA-Park Facilities,
2020-2021
01113250-62320
General
Maintenance & Repair Buildings
$30,000
& Ground
Civic Center
Civic Center Regular
07413250-62320
Maintenance
Maintenance, Maintenance &
$10,000
Repair Buildings & Ground
First Renewal Term
$240,000
Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director— Finance and Management
Services Agency
Submitted By: Nabil Saba, P.E., Executive Director, Public Works Agency
Lisa Rudloff, Executive Director, Parks, Recreation and Community Services
22B-2