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Home My WebLink About22B - PO FOR PLUMBING CONTRACTSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 20, 2020 TITLE: AWARD BLANKET PURCHASE ORDER CONTRACTS TO VERNE'S PLUMBING, HORIZONS CONSTRUCTION CO., AND PRO -CRAFT CONSTRUCTION, INC. FOR PLUMBING CONTRACTOR SERVICES FOR UP TO A FIVE-YEAR TERM IN AN ANNUAL AGGREGATE AMOUNT NOT TO EXCEED $230,000 THE FIRST YEAR AND $205,000 ANNUALLY THEREAFTER (SPECIFICATION NO. 20-118) (GENERAL FUND AND NON - GENERAL FUND) /s/ Kristine Ridge CITY MANAGER CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 1� Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CK�7►111►U1q�iC�. FILE NUMBER RECOMMENDED ACTION Award blanket purchase order contracts for Citywide plumbing contractor services to Horizons Construction Co., Pro -Craft Construction, Inc. and Verne's Plumbing for a two-year period beginning October 1, 2020, and expiring September 30, 2022, with provisions for three one-year renewal options exercisable by the City Manager, in an annual aggregate amount of $230,000 for the first year and $205,000 annually for the remainder of the term, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The City establishes an annual blanket order list consisting of vendors that provide services and materials that are required by agencies on a consistent basis. Plumbing services are required at times by all City departments for general repairs, modifications and renovations. In addition, due to the age of the facilities, there is $25,000 allocated to unanticipated plumbing expenditures that were incurred under the previous purchase order, increasing the annual amount for the first year to $230,000. Thereafter, the contract amount will not exceed $205,000 annually. An Invitation for Bids for plumbing contractor services was advertised on September 1, 2020, on the City's online bid and management publication system. A summary of the Invitation for Bids and bids received is as follows: 22B-1 Contracts Award for Contractor Plumbing Services October 20, 2020 Page 2 189 Vendors notified 3 Santa Ana vendors notified 45 Vendors downloaded the bid packet 14 Bids received 0 Bid received from a Santa Ana vendor The bids were received and opened on September 22, 2020. After the bids were evaluated, the bids from Horizons Construction Co., Pro -Craft Construction, Inc., and Verne's Plumbing, Inc. (Exhibit 1) were found to be responsive to specifications, meet the City's requirements and comply with prevailing wage requirements. Awarding to three bidders allows for competitive quotes on individual jobs and scheduling flexibility. Outreach Efforts The Purchasing Division advertised this project on the City's online bid management and publication system, which directly notified three Santa Ana vendors. No Santa Ana vendors downloaded nor submitted a bid packet for consideration. FISCAL IMPACT Funding in the amount of $435,000 for the initial two-year term will be budgeted and made available in the accounts as specified in the table below. Funds for the three subsequent one-year renewal periods, if exercised, will be budgeted in future fiscal years in the same accounts. Fiscal Year Accounting Fund Accounting Unit, Account Amount Unit -Account# Description Description FY 2020-21 Parks, Recreation and Community (Oct. -June) 01113220-62300 General Services -Zoo, Contract Services- $18,750 Professional Parks, Recreation and Community 01113250-62320 General Services -Park Facilities, $18,750 Maintenance & Repair Buildings & Ground Civic Center Civic Center -Regular Maintenance, 07413250-62320 Maintenance Maintenance & Repair Buildings & $7,500 Ground 06017641-62300 Water Water System Maintenance, $11,250 Contract Services -Professional 07317100-62300 Building Building Maintenance, Contract $100,000 Maintenance Services -Professional 01114403-62300 General Building and Facility, Contract $22,500 Services -Professional Sub -Total $178,750 FY 2021-22 Parks, Recreation and Community (July -June) 01113220-62300 General Services -Zoo, Contract Services- $25,000 Professional 01113250-62320 General Parks, Recreation and Community $25,000 Services -Park Facilities, 22B-2 Contracts Award for Contractor Plumbing Services October 20, 2020 Page 3 Fiscal Year Accounting Fund Accounting Unit, Account Amount Unit -Account# Description Description Maintenance & Repair Buildings & Ground Civic Center Civic Center -Regular Maintenance, 07413250-62320 Maintenance Maintenance & Repair Buildings & $10,000 Ground 06017641-62300 Water Water System Maintenance, $15,000 Contract Services -Professional 07317100-62300 Building Building Maintenance, Contract $100,000 Maintenance Services -Professional 01114403-62300 General Building and Facility, Contract $30,000 Services -Professional Sub -Total $205,000 FY 2022-23 Parks, Recreation and Community (July -Sept.) 01113220-62300 General Services -Zoo, Contract Services- $6,250 Professional Parks, Recreation and Community 01113250-62320 General Services -Park Facilities, $6,250 Maintenance & Repair Buildings & Ground Civic Center Civic Center -Regular Maintenance, 07413250-62320 Maintenance Maintenance & Repair Buildings & $2,500 Ground 06017641-62300 Water Water System Maintenance, $3,750 Contract Services -Professional 07317100-62300 Building Building Maintenance, Contract $25,000 Maintenance Services -Professional 01114403-62300 General Building and Facility, Contract $7,500 Services -Professional Sub -Total $51,250 Grand -Total $435,000 Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director— Finance and Management Services Agency Submitted By: Nabil Saba, P.E., Executive Director, Public Works Agency Exhibit 1: Abstract of Bids 22B-3 EXHIBIT 1 ABSTRACT OF BIDS CONTRACTOR PLUMBING SERVICES (20-118) Item Service Description 1. Journeyman Plumber Services: a. Regular Business Hours In. Holidays & Weekends c. Emergency After Business Hours d. Emergency Holidays & Weekends 2. General Helper & Cleanup Services: a. Regular Business Hours b. Holidays & Weekends c. Emergency After Business Hours d. Emergency Holidays & Weekends 3. Materials Markup: Markup Percentage from Contractor's Invoice Recommended Award: Multi -contractor award to three (3) companies with stipulation that competitive quotes will be requested for each project. Horizons Pro -Craft Construction, Verne's Plumbing, Construction Co. Inc. Inc. Orange, Ca Redlands, Ca Buena Park, Ca All figures are hourly $ 84.00 $ 144.00 $ 115.00 $ 126.00 $ 180.00 $ 172.50 $ 107.00 $ 180.00 $ 172.50 $ 126.00 $ 220.00 $ 230.00 $ 72.00 $ 86.00 $ 85.00 $ 99.00 $ 115.00 $ 127.50 $ 84.00 $ 115.00 $ 127.50 $ 99.00 $ 144.00 $ 170.00 10% 20% 15% 22B-4