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Home My WebLink About22C - PO FOR ELECTRICAL CONTRACTREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 20, 2020 TITLE: AWARD BLANKET PURCHASE ORDER CONTRACTS FOR ELECTRICAL CONTRACTOR SERVICES TO ES - ELECTRIC, INTER -PACIFIC, INC., M. BREY ELECTRIC, INC., AND WILLIAMS & MAHER, INC. IN AN ANNUAL AGGREGATE AMOUNT NOT TO EXCEED $205,000 FOR UP TO A FIVE-YEAR TERM (SPECIFICATION NO. 20-117) (GENERAL FUND AND NON - GENERAL FUND) /s/ Kristine Ridae CITY MANAGER CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 1� Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO 19111111111►1JIl qC7 RECOMMENDED ACTION Award blanket purchase order contracts for citywide electrical contractor services to ES -Electric, Inter -Pacific, Inc., M. Brey Electric, Inc., and Williams & Maher, Inc. for a two-year period beginning October 1, 2020, and expiring September 30, 2022, with provisions for three one-year renewal options exercisable by the City Manager, in an annual aggregate amount of $205,000, subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The City establishes an annual blanket order list consisting of vendors that provide services and materials that are required by agencies on a consistent basis. Electrical services are required at times by all City departments for general repairs, modifications and renovations. An Invitation for Bids for electrical contractor services, was advertised on September 1, 2020, on the City's online bid and management publication system. A summary of the Invitation for Bids and bids received is as follows: 377 Vendors notified 8 Santa Ana vendors notified 45 Vendors downloaded the bid packet 14 Bids received 1 Bid received from a Santa Ana vendor The bids were received and opened on September 22, 2020, and evaluated (Exhibit 1). Thirteen bids were determined to be responsive. The bids received from ES -Electric, Inter -Pacific, Inc., M. Brey Electric, Inc. and Williams & Maher, Inc. were the lowest responsive to specifications, meet 22C-1 Contracts Award for Contractor Electrical Services October 20, 2020 Page 2 the City's requirements and comply with prevailing wage requirements. Awarding to four bidders allows for competitive quotes on individual jobs and scheduling flexibility. Outreach Efforts The Purchasing Division advertised this project on the City's online bid management and publication system, which directly notified eight Santa Ana vendors. One Santa Ana vendor submitted a bid packet for consideration and is included in this blanket purchase order contract award. FISCAL IMPACT Funding in the amount of $410,000 for the initial two-year term ($205,000 annually) will be budgeted and made available in the accounts as specified in the table below. Funds for the three subsequent one-year renewal periods, if exercised, will be budgeted in future fiscal years in the same accounts. Fiscal Year Accounting Fund Description Accounting Unit, Account Amount Unit -Account# Description FY 2020-21 Parks, Recreation and (Oct. -June) 01113220 62300 General Community Services -Zoo, $18,750 Contract Services -Professional Parks, Recreation and 01113250 62320 General Community Services -Park $18,750 Facilities, Maintenance & Repair Buildings & Ground Civic Center Civic Center -Regular 07413250 62320 Maintenance Maintenance, Maintenance & $7,500 Repair Buildings & Ground 0601764162300 Water Water System Maintenance, $11,250 Contract Services -Professional 07317100 62300 Building Maintenance Building Maintenance, Contract $75,000 Services -Professional 01114403 62300 General Building and Facility, Contract $22,500 Services -Professional Total $153,750 FY 2021-22 Parks, Recreation and (July -June) 01113220 62300 General Community Services -Zoo, $25,000 Contract Services -Professional Parks, Recreation and 01113250 62320 General Community Services -Park $25,000 Facilities, Maintenance & Repair Buildings & Ground Civic Center Civic Center -Regular 07413250 62320 Maintenance Maintenance, Maintenance & $10,000 Repair Buildings & Ground 06017641 62300 Water Water System Maintenance, $15,000 Contract Services -Professional 07317100 62300 Building Maintenance Building Maintenance, Contract $100,000 Services -Professional 22C-2 Contracts Award for Contractor Electrical Services October 20, 2020 Page 3 Fiscal Year Accounting Fund Description Accounting Unit, Account Amount Unit -Account # Description 01114403 62300 General Building and Facility, Contract 30,000 Services -Professional Total $205,000 FY 2022-23 Parks, Recreation and (July -Sept.) 01113220 62300 General Community Services -Zoo, $6,250 Contract Services -Professional Parks, Recreation and 01113250 62320 General Community Services -Park $6,250 Facilities, Maintenance & Repair Buildings & Ground Civic Center Civic Center -Regular 07413250 62320 Maintenance Maintenance, Maintenance & $2,500 Repair Buildin s & Ground 06017641 62300 Water Water System Maintenance, $3,750 Contract Services -Professional 07317100 62300 Building Maintenance Building Maintenance, Contract $25,000 Services -Professional 01114403 62300 General Building and Facility, Contract $7,500 Services -Professional Total $51,250 Grand -Total 2-Year Term $410,000 Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director— Finance and Management Services Agency Submitted By: Nabil Saba, P.E., Executive Director, Public Works Agency Exhibit: 1. Bid Abstract 22C-3 ABSTRACT OF BIDS CONTRACTOR ELECTRICAL SERVICES (20-117) Williams & Maher ES- Electric Inter- Pacific, Inc. M. Brey Electric Item Service Description Santa Ana, Ca Riverside, Ca Tustin, Ca Beaumont, CA 1. Journeyman Electrician Services: All figures are hourly Regular Business Hours a. Mon -Fri 8:00am - 5:00pm $ 85.00 $ 95.00 $ 85.00 $ 114.00 IF. Holidays & Weekends $ 105,00 $ 120.00 $ 127.50 $ 147.00 2. Apprentice Electrician Services:: Regular Business Hours a. Mon -Fri 8:OOam - 5:00pm b. Holidays & Weekends 3. Materials Markup: Markup Percentage from Contractor's Invoice 'Non -Responsive Bid Recommended Award: Multi -contractor award to four (4) with stipulation that competitive quotes will he requested for each project. $ 57.00 $ 40.00 $ $ 75.00 $ 65.00 $ 15% 25% Embee Technologies Irvine, Ca 65.00 $ 64.76 97.50 $ 89.10 10% 5% 22C-4