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HomeMy WebLinkAboutCHARITABLE VENTURES OF ORANGE COUNTY (27)c.�� WORK MAY PROCEED A-2020-193 UNTIL INSURANCE EXPIRES QJ CLERK OF COUNCIL DATE: AGREEMENT TO PROVIDE BICYCLE AND 0 : QwPi \ R4ILevmaMPEDESTRIAN SAFETY OUTREACH SERVICES THIS AGREEMENT is made and entered into this 6th day of October, 2020, by and between Charitable Ventures of Orange County, Inc., as fiscal sponsor for Santa Ana Active Streets ("Consultant'), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The Santa Ana Public Works Agency has been awarded a $100,000 grant from the State of California Office of Traffic Safety (OTS) for a program to address bicycle and pedestrian safety through a series of bicycle safety education workshops and events. The goal of the program is to reduce the number of persons killed or injured in collisions involving bicycles. B. The City desires to retain a consultant to provide such a program. C. Consultant represents that it is able and willing to provide such services to the City. D. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from aprofessionalconsulting firminthefield. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall provide bicycle and pedestrian safety education services that are described in Exhibit A to this Agreement and incorporated by reference as though fully set forth herein. Consultant may provide such services through the community - based coalition known as "Santa Ana Active Streets" (SAAS). 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services, the rates and charges identified in Exhibit B. The total sum to be expended under this Agreement shall not exceed $100,000. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. Page 1 of 10 3. TERM The term of this Agreement shall commence on the date stated above and continue through October 31, 2021, unless earlier terminated as set forth in Section 14, below. 4. INDEPENDENT CONTRACTOR Consultant shall during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the manner in which Consultant performs the services required by this Agreement. However, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's Social Security taxes, unemployment insurance, and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 5. OWNERSHIP OF REPORTS AND DOCUMENTS Upon completion of all work under this Agreement, ownership and title to all reports, documents, tracings, plans, specifications, estimates and maps prepared or obtained under the terms of this Agreement shall be delivered to, and become the property of City. Basic survey notes and sketches, charts, computations, and other data prepared or obtained pursuant to this Agreement shall be made available upon request of the City without restriction or limitation on their use. Consultant shall furnish the City all necessary copies of data needed to complete the review and approval process. 6. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. Page 2 of 10 7. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 8. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination ofthis Agreement. 9. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 10. CONFLICT OFINTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services. 11. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The Page 3 of 10 amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to fumish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive Page 4 of 10 compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 12 INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the operations of the Consultant or its Consultants, subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Copies to: Public Works Agency -Executive Director City Hall -Ross Annex -4th Floor 20 Civic Center Plaza (M-21) Santa Ana, California 92702 Page 5 of 10 To Consultant: Charitable Ventures of Orange County 1505 E. 17th Street, Suite 101 Santa Ana, CA 92705 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 14. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. hi such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 15. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS a. Consultant shall perform all requirements under this Agreement in strict observance and in compliance with all applicable environmental, traffic, safety and any other laws, regulations, ordinances, codes and any other legislative or statutory requirements. b. Consultant warrants that the performance of services under this Agreement shall be compliant with the current requirements of the Highway Safety Grant Management Manual and as it maybe amended or updated throughout the term of this Agreement. c. Consultant certifies that it shall comply with the following regulations, as required by the State of California Office of Traffic Safety: d Audit Records - With respect to all matters covered by this agreement all records shall be made available for audit and inspection by the City, the grant agency and/or their duly authorized representatives for a period of four (4) years from the termination of this Agreement. For a period of three years after final delivery hereunder or until all claims related to this Page 6 of 10 Agreement are finally settled, whichever is later, Consultant shall preserve and maintain all documents, papers and records relevant to the services provided in accordance with this Agreement, including the Attachments hereto. For the same time period, Consultant shall make said documents, papers and records available to City and the agency from which City received grant funds or their duly authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises of Consultant, upon request during usual working hours. e. Consultant shall provide to City all records and information requested by City for inclusion in quarterly reports and such other reports or records as City may be required to provide to the agency from which City received grant funds or other persons or agencies. f. Section 504 of the Rehabilitation Act of 1973 - All recipients of federal funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the benefits of or be subject to discrimination, including discrimination in employment, in any program or activity that receives or benefits from federal financial assistance. The Consultant agrees it will ensure that requirements of The Act shall be included in the agreements with and be binding on all of its contractors, subcontractors, assignees or successors. g. Americans with Disabilities Act of 1990 - (ADA) Consultant must comply with all requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable. h. Political Activity - None of the funds, materials, property, or services provided directly or indirectly under this Agreement shall be used for any partisan political activity, or to further the election or defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act". i. Civil Rights Compliance and Notification of Findings - Consultant, and all its contractors (or sub -recipients) will comply with the nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789 (d), or Victims of Crime Act (as appropriate); Title VI of the Civil Rights Act of t964, as amended; Section 504 of the Rehabilitation Act of 1964, as amended; Subtitle A, Title 11 of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of Justice Non - Discrimination Regulations, 28 CPR Part 42, Subparts C, D, E, and G; and Department of Justice regulations on disability discrimination, 28 CPR Part 35 and 39. In the event a Federal or State court, Federal or State administrative Page 7 of 10 agency, or the Consultant makes a finding of discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or disability against a recipient of funds, the Consultant will forward a copy of the findings to the City which will, in turn, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of Justice. j. Consultant, and all its contractors (or sub -recipients) will comply with all requirements of the Executive Order 11246 of September 24, 1965, entitled 'Equal Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CPR chapter 60), as applicable. k. Consultant, and all its contractors (or sub -recipients) will comply with all requirements of the Copeland "Anti -Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CPR Part 3), as applicable. 1. Consultant, and all its contractors (or sub -recipients) will comply with all requirements of the Davis -Bacon Act (40 U.S.C. 276a to 276a-7) as supplemented by Department of Labor regulations (29 CPR Part 5), as applicable. In. Consultant, and all its contractors (or sub -recipients) will comply with all requirements of Sections 103 and 107 of the Contract Work and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CPR Part 5), as applicable. n. Consultant, and all its contractors (or sub -recipients) will comply with all applicable standards, orders or requirements issued under s e ction 306 of the Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and the Environmental Protection Agency regulations (40 CPR part 15), as applicable. o. Consultant, and all its contractors (or sub -recipients) will comply with all requirements of the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871), (53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639, 19645, Apr. 19, 1995), as applicable. P. Consultant, and all its contractors (or sub -recipients) will comply with all requirements of the Department of Housing and Urban Development, Community Development Block Grant Regulatory Code 24 CPR Part 570. q. Consultant agrees that the State of California Office of Traffic Safety shall have the authority to seek patent rights for any process, product, invention or discovery developed and paid for with funding through this Agreement. Page 8 of 10 r. Consultant may not copyright any books, publications or other materials developed in the course of or under this Agreement. The federal awarding agency, State Administrative Agency (SAA) and City reserve any rights to copyright, reproduce, publish or otherwise use, and to authorize others to use, for federal government, SAA or City purpose any work developed through this Agreement. 16. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter therein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 17. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 18. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, Interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. FINES The Consultant shall be liable for all violation fines levied against the City by federal, state, or local agencies with regulatory authority related to Consultant provided services. Page 9 of 10 A-2020-193 20. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Attachments referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: y5� % k4 ,{ Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: '�" -f. L HN M. FUNK Assistant City Attorney RECOMMENDED FOR APPROVAL: ii v Nabil Saba, PE Executive Director Public Works Agency CITY OF SANTA ANA K91STINE RIDG City Manager CONSULTANT NAME: Ted Kim TITLE: COO Page 10 of 10 Exhibit A City of Santa Ana — Pedestrian and Bicycle Safety Program — Scope of Work Task 1: Pedestrian and Bicycle Safety Education Workshops and Classes to help support increased knowledge and understanding of safety. Workshop and classes may be in -person or virtual to account for applicable health and safety restrictions. Task la. Pedestrian and Bicycle Safety Workshops - Host four (3) bilingual English/Spanish presentations at interactive workshops to provide education to community members on safety for pedestrians and bicyclists. SAAS will host three (3) presentations and interactive workshops that will educate residents on bicycle and pedestrian safety strategies, including nationally recognized best practices and emerging successes from localities across California. The presentations will be geared toward adults and young adults, while the interactive workshops will be geared toward all ages. The target population will be for adults and youth that have concerns about active transportation safety and would like to learn about strategies that would improve safety for people walking and biking. The presentations and workshops will teach the basic principles of active transportation and transit systems, including demystifying the rules of the road for when driving, biking, skateboarding, or on foot. Task 1b: Bic! Basics - Conduct five (5) Bicycling Basics Classes in the City of Santa Ana. At least one (1) of these classes will be taught in Spanish. Bicycling Basics classes are geared towards new riders to teach them basic skills and give them the confidence to begin riding a bicycle. All classes will be taught bytrained League Cycling Instructors (LCIs). The target students are people who have never ridden before and/orwho have not ridden since childhood. The class is designed to increase bicyclist's safety awareness of common car/bike collisions, teach ways to prevent and avoid crashes and collisions, and emphasize the importance of helmet use when riding a bicycle. This class covers bicyclist rules of the road, basic principles of bicycling in traffic, common hazards encountered by bicyclists and how to deal with them, simple steps to ensure your bike is in good condition, and proper helmet fit and adjustment. Each participant will receive a certificate of completion upon mastering the course. Task 1 c: Wrench and Ride Program - Conduct three (3) Wrench and Ride programs in the City of Santa Ana. All classes will be taught in English or Spanish, with Vietnamese as needed. Wrench and Ride is a program hosted at The Bicycle Tree in which participants learn about bicycle anatomy, bike safety, and maintenance. As part of the program, people select a used bike, which they then repair using the skills they have learned. Participants also receive a helmet, lock, and lights to go with their bike. In addition to attending the Wrench and Ride classes, participants are required to take an ATLP Pledge, attend two ATLP presentations or workshops, and volunteer four hours at an ATLP event. There will be a wrench and ride offered to women, and one offered for youth. SAAS will coordinate and facilitate a series of community meetings for participants to identify education, encouragement, and engagement activities that would help inform and advance the City's pedestrian and bicycle safety improvement efforts. Community workshops will include two (2) workshops on quantitative and/or qualitative data collection and collision data analysis for walking and biking; one (1) community - led walking and biking assessments or collection of pedestrian/bicycle counts; two (2) action planning 1IPage Exhibit A sessions where participants will identify their desired infrastructure and non -infrastructure solutions to address their pedestrian and bicycle safety concerns; one (1) community open house where participants will share/present what they've learned in the program to their fellow residents and city staff; and two (2) engagement meetings with key city stakeholders responsible for traffic safety improvements where participants will share their active transportation experiences, concerns, and needs. Task 2a: Data Analysis Workshops - Conduct two (2) workshops on quantitative and/or qualitative data collection and collision data analysis. Task 2b: Walking and Biking Assessment - Organize one (1) community -led walking and biking assessment or collection of pedestrian/bicycle counts. Task 2c: Action Planning Sessions - Conduct two (2) action planning sessions. Workshops will focus on quantitative and/or qualitative data collection and collision data analysis for walking and biking. Task 2d: Community Roundtable - Host one (1) community round table. The community open house where participants will share/present what they've learned in the program to their fellow residents and city staff. Task 2e: Stakeholder Engagement Meetings - Conduct two (2) stakeholder engagement meetings. Engagement meetings with key city stakeholders responsible for traffic safety improvements where participants will share their active transportation experiences, concerns, and needs. Task 3a: Education and Encouragement Event - Conduct one (1) education and encouragement events in the City of Santa Ana, based on recommendations from the "Active Transportation Cohort." SAAS will conduct one pop up demonstrations of an active transportation project or program and provide safety education and encouragement of walking and biking. The project team will help facilitate logistics and leverage partnerships to ensure successful event implementation. Task 3b: Family Cycling Education Classes - Conduct three (3) family cycling education classes in the City of Santa Ana. At least one (1) of these classes will be available in Spanish. The class will merge the traditional Traffic Skills curriculum developed by the League of American Bicyclists with the basic skills taught to youth in a bike rodeo. The target population for students is families that seek to ride as a family and give them the confidence to begin riding a bicycle together. Riders will learn the rules of the road for entering traffic at intersections and riding in the street. The class is designed to increase bicyclist's safety awareness of common car/bike collisions, teach ways to prevent and avoid crashes and collisions, and emphasize the importance of helmet use when riding a bicycle. Each participant will receive a certificate of completion upon mastering the course. The on -bike training will consist of a family group riding exercise where participants will have the opportunity to test their new skills in a fun, safe, and family -friendly setting. Task 3c: Lucas Vivas Events - Conduct four (4) ILuces Vivas! Events to help encourage and provide education for walking and riding safely at night. iLuces Vivas! is an education and night light distribution program intended to provide education and 2 1 P a g e Exhibit A encouragement for riding bikes and walking in Santa Ana safely at night. Our goal is to seek out people riding or walking without lights for various reasons, especially those who may not have the means or time to acquire lights on their own. SAAS and community partners will organize ILuces Vivas! to meet for four (4) street distributions at undisclosed locations throughout Santa Ana where night-time bicycle ridership and pedestrian activity is expected to be high and where the City has seen a history of incidents involving bicyclists and pedestrians at night. ILuces Vivas! members will provide bilingual education and encouragement activities to support the safety of pedestrians and bicyclists. Additionally, cyclists who are not wearing helmets will be fitted and provided a helmet. SAAS will be responsible for procuring front and rear bike lights and bike helmets that meet the OTS Buy America requirements. The number of units are reflected in the agreed upon budget. It is expected that 50-100 light sets, and/or helmets will be distributed at each event, depending on expected bicyclist and pedestrian volume. Our goal will be to distribute all the lights and helmets allocated for each event. 3 1 P a g e EXHIBIT B la Pedestrian and Bicycle Safety Workshops 3 1b Bici Basics A 1c Wrench and Ride Program 8 2a Data Analysis Workshops 2 2b Walking and Bike Assessment 1 2c Action Planning Sessions 2 2d Community Roundtable 1 2e Stakeholder Engagement Meetings 2 3a Education and Encouragement Event 1 31b Family Cycling Education Classes 2 3c Luces Vivas Events (Helmet and Light Distribution) 4 Materials Bicycle Helmets 20C Bicycle Safety Equipment 1 Unit Cost Total $4,750.00 $14,250.00 $4,100.00 $20,500.00 $4,600.00 $13,800.00 $1,800.00 $3,600.00 $2,000.00 $2,000.00 $1,600.00 $3,200.00 $2,100.00 $2,100.00 $1,800.00 $3,600.00 $11,000.00 $11,000.00 $3,000.00 $9,000.00 $2,300.00 $9,200.00 $10.001 $2,000.00 $5,750.001 $5,760.00 TOTAL: $100,000.00 Francine lglallysigned by Francine R. Villareal R. Villareal Dale s 1420200Too, ACi ci CERTIFICATE OF LIABILITY INSURANCE DAo (MMID929 DIYYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certtOcate holder In Ileu of such endersemen s . PRODUCER CONTAE:CT Nora Wolkoff NAM_ Dickerson Insurance Services an Mom Group Company 1918 Riverside Drive, Los Angeles, CA 90039 PRONE 323-805-2918 FAX No E-MAIL Nora®dlckerson-group.00m License OOM29112 INSURE S AFFORDWO COVERARE NgICA INSURER A: Philadelphia Indemnity Insurance Company 18058 INSURED INSURERB: Service American Indemnity Company 39152 Charitable Ventures of Orange County INSURERC: 4041 MacArthur Blvd Ste 510 INSURERD: Newport Beach, CA 92660-2503 INSURERS. INSURERF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INBR LIR TYPEOFINSURANCE ADD S POLICY NUYBER YYDCY� YPDUCYEP LIMITS COMMERCIAL GENERAL LIABnnY CLAIMB-MADE ® OCCUR EACH OCCURRENCE E 1,000,000 PR MIE Ee S 100.000 MED EXI ono non S 5,000 Sexual / Physical Abuse I PE1SONAL8AD1INJUR1 E 1,000,000 A Y PHPK2137435 07/15/2020 07/1612021 GENLAGGREGATEDMITAPPUESPER: POLICY 0 JCECTT O LOC GENEMLAGGREGATE S 2,000,000 PROWCTS-COMPXIPAGG S 2.000.000 SI PA AGGREGATE E 300,00D OTHER, AUTOMOBILE LIMMUTN COMBINED SINGLELIMIT Ea acndenl E i,000,000 BODILYIWURY(Perimm,m) 3 ANY AUTO A OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NONOVNED AUTOS ONLY AUTOS ONLY Y PHPK2137435 07/16/2020 07/152021 BODILY IWURY(Per eoddeat) E P PERTYDAMAGE eai S S UYBRELLA UAB OCCUR EACHOCCURRENCE S 4,000,000 A Excessuge CLAIM&MADE Y PHUS723821 07/1612020 07/152021 AGGREGATE s 4,000,000 DIED X1 RETENTONS 10,000 E B WORKE<SCOMPENSAMON IN AND EMPLOYERS' LIABMY I01Y PROPRIITORPExcwDE��ME YE OFF(Mentleroryks NH) Iryaa tlaealae under DESCRIPTION OF OPERATIONS Wm NIA SATIS0326700 07/15RO20 07/15202, X1 yTp E ER E.LEACHACCIDENT E 1,000,000 E.1- DISEASE - EA EMPLOYEE E 1,000,000 E.1- DISEASE -POLICY UMIT S 1,000,000 A Property IF Equipment Coverage PHPK2137435 07I752020 07I15202t Limit of Insurance $127.000 DESCRIPTION OF OPERATIONS MOCATIONS IVEIICLES (ACORD 101. Addleowl Riawks Sche&M, may W eeaehed R mom "am Is re"Ima) CITY —Its officers, employees, agents, volunteers, and representatives are Included as Additional Insureds with respect to the operations of the named Insured subject to policy terms and Conditions. City of Santa Ana Risk Management Division, 4th Floor 20 Civic Carrier Plaza Santa Ana, CA 92702 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. NORA WOLKOFF ©1988.2015 ACORD COR ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD FRV ,„e.•,.. RIAMmm sgemtD'alalan Ir ■■``'yr rREVIE &pAP'PIR��o(v�m BY/(: �. * i `,�• rM1/vMINH[ D, V.cwrAT. ®' Risk Management Analyst ADDITIONAL INSURED ENDORSEMENT Insurance Company Philadelphia Indemnity Insurance Company This endorsement modifies such insurance as is offered by the provisions of Policy Number: PHPK2137435 relating to the following: The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; it officers, employees, agents and representative are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect the additional insureds, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective 07/15/2020 this endorsement form part of Policy #PHPK2137435 Issued to (Name Charitable Ventures of Orange County Insured) � J Countersignedby 'NO4"w°ffi4 Risk MvugemmtDhieian [cREVIEWED&IAP'PIRBy. ® '. — Risk Management Analyst State of California — Office of Traffic Safety GRANT AGREEMENT GRANT NUMBER PS21042 1. GRANT TITLE Pedestrian and Bicycle Safety Program 2. NAME OF AGENCY 3. Grant Period Santa Ana From: 10/01/2020 To: 09/30/2021 4. AGENCY UNIT TO ADMINISTER GRANT Santa Ana Public Works Agency 5. GRANT DESCRIPTION Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving pedestrians and bicyclists. The funded strategies may include classroom education, bicycle rodeos, community events, presentations, and workshops. These countermeasures should be conducted in communities with high numbers of pedestrian and/or bicycle related crashes including underserved communities, older adults, and school -aged children. Coordinated efforts such as Safe Routes to School initiatives, Vision Zero campaigns, and working with community based organizations are highly encouraged to prevent fatalities and injuries of vulnerable non -motorized road users. 6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $100,000.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement: • Schedule A — Problem Statement, Goals and Objectives and Method of Procedure • Schedule B — Detailed Budget Estimate and Sub -Budget Estimate (if applicable) • Schedule B-1 — Budget Narrative and Sub -Budget Narrative (if applicable) • Exhibit A— Certifications and Assurances • Exhibit B* — OTS Grant Program Manual • Exhibit C — Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.00v. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. 8. Approval Signatures A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL NAME: Zed Kekula ADDRESS: Kristine Ridge TITLE: Senior Civil Engineer City Manager EMAIL: zkekula@santa-ana.org kridge@santa-ana.org PHONE: (714)647-5606 (714)647-5200 ADDRESS: 20 Civic Center Plaza 20 Civic Center Plaza Santa Ana, CA 92702 Santa Ana, CA 92702 ZedK.nllidla Aug 13, 2020 w.y4..r,.o„coon Sep 17,2020 (Signature) (Date) (Signature) (Date) C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY ADDRESS: Kathryn Downs ADDRESS: Barbara Rooney Executive Director of Finance & Management Director Services barbara.rooney@ots.ca.gov kdowns@santa-ana.org (916) 509-3030 (714) 647-5420 2208 Kausen Drive Suite 300 20 Civic Center Plaza M-17 Elk Grove, CA 95758 Santa Ana, CA 92702 T w °a„pp, Aug 13, 2020 �w.w Sep 17, 2020 (Signature) (Date) (Signature) (Date) 7/31/2020 5:05:48 PM Page 1 of 18 7/31/2020 5:05:48 PM Page 2 of 18 E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. DUNS NAME: Carolyn Vu DUNS#: ADDRESS: 2208 Kausen Drive, Suite 300 REGISTERED Elk Grove, CA 95758 ADDRESS: CITY: ZIP+4: 083153247 20 Civic Center Plaza Santa Ana, CA 92701-4058 City of Santa Ana 92701-4058 10. PROJECTED EXPENDITURES FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED EXPENDITURES 402PS-21 20.600 0521-0890-101 2020 2020 BA120 $100,000.00 AGREEMENT $100,000.00 TOTAL AMOUNT ENCUMBERED BY THIS DOCUMENT $100,000.00 I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and PRIOR AMOUNT ENCUMBERED FOR THIS purpose of the expenditure stated above. AGREEMENT $ 0.00 OTS ACCOUNTING OFFICER'S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE caro�vn uu Sep 17, 2020 $100,000.00 7/31/2020 5:05:48 PM Page 3 of 18 State of California — Office of Traffic Safety GRANT AGREEMENT Schedule A GRANT NUMBER PS21042 1. PROBLEM STATEMENT With a population of just under 330,000; the City of Santa Ana is one of the fourteen highest population cities in the State (Group A). The City is approximately 27.1 square miles. Santa Ana has a large volume of motor vehicle traffic, with the arterials carrying 30,000 to 40,000 vehicles per day. There are also four freeways that converge within the city and a total of 450 miles of streets. Relative income and vehicle ownership levels within the City are significantly lower than statewide averages. The City population's median age is the youngest of the seven largest cities in Orange County and the residential density is one of the highest in the State. Transit ridership in Santa Ana is the highest in the County with several of the busiest OCTA bus lines serving the City. As a result of climate and demographics, bicycle dependent population is relatively high when compared to other communities in the County or the State. Also, a significant portion of the adult bicyclists may not speak English or understand the rules of the road. In 2017 the City of Santa Ana ranked 3/15 for bicycle involved collisions and 3/15 in bicycle collisions (under 15). 2. PERFORMANCE MEASURES A. Goals: 1. Reduce the number of persons killed in traffic crashes. 2. Reduce the number of persons injured in traffic crashes. 3. Reduce the number of pedestrians killed in traffic crashes. 4. Reduce the number of pedestrians injured in traffic crashes. 5. Reduce the number of pedestrians killed under age 15 in traffic crashes. 6. Reduce the number of pedestrians injured under age 15 in traffic crashes. 7. Reduce the number of pedestrians killed over age 65 in traffic crashes. 8. Reduce the number of pedestrians injured over age 65 in traffic crashes. 9. Reduce the number of bicyclists killed in traffic crashes. 10. Reduce the number of bicyclists injured in traffic crashes. 11. Reduce the number of bicyclists under age 15 killed in traffic crashes. 12. Reduce the number of bicyclists under age 15 injured in traffic crashes. 13. Increase bicycle helmet usage. B. Objectives: Target Number 1. Issue a press release announcing the kick-off of the grant by November 15. The 1 kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release. 2. Work closely with community -based organizations at both the neighborhood and 2 community level with an effort to reach individuals. 3. Participate in the following campaigns, National Walk to School Day, National 3 Bicycle Safety Month and California's Pedestrian Safet Month. 4. Conduct pedestrian and/or bicycle safety presenta ons at community groups with 3 an effort to reach individuals. 5. Conduct pedestrian and/or bicycle safety classroom presentations with an effort to 4 reach students. 6. Conduct pedestrian and/or bicycle safety courses with an effort to reach 10 community members. 7. Distribute pedestrian safety equipment to children that may include reflective 4 armbands and/or zipper pulls. 8. Distribute bicycle headlights and tail lights during bicycle safety community events 4 or bicycle safety courses. 9. Develop bicycle and pedestrian safety educational materials to be distributed 1 during classroom presentations, workshops, and community events. 7/31/2020 5:05:48 PM Page 4 of 18 10. Participate in Safe Routes to School coalition meetings. 4 11. Conduct pedestrian Walking Field Trips with an effort to reach adults and senior 1 citizens. 12. Conduct community outreach events with an effort to reach adults and senior 10 citizens. 13. Distribute and properly fit bicycle helmets at bicycle rodeos, workshops, and 200 community events. 14. Conduct bicycle helmet inspections and make necessary adjustments at schools 4 and community events. 15. Conduct community bicycle rides promoting safe bicycling in the community with 3 an effort to reach bicyclists. 16. Hold quarterly meetings with countywide pedestrian and/or bicycle safety 4 stakeholders to collaborate on events, share best practices, and leverage resources. 17. Collaborate with law enforcement agencies to increase knowledge and awareness 1 of pedestrian and bicycle safety. 3. METHOD OF PROCEDURE A. Phase 1 — Program Preparation (is' Quarter of Grant Year) • Develop operational plans to implement the "best practice" strategies outlined in the objectives section. • All training needed to implement the program should be conducted this quarter. • All grant related purchases needed to implement the program should be made this quarter. Media Requirements • Issue a press release announcing the kick-off of the grant by November 15, but no earlier than October 1. If unable to meet the November 15 date, communicate reasons to your OTS Coordinator. The kick-off press releases and any related media advisories, alerts, and materials must be emailed for approval to the OTS Public Information Officer at pio(gots.ca.gov, and copied to your OTS Coordinator, 14 days prior to the issuance date of the release. B. Phase 2 — Program Operations (Throughout Grant Year) • Task 1: Pedestrian and Bicycle Safety Education Workshops and Classes to help support increased knowledge and understanding of safety. • Host three (3) bilingual English/Spanish presentations at interactive workshops to provide eduction to community members on safety for pedestrians and bicyclists. • Conduct five (5) Bicycling Basics Classes in the City of Santa Ana. At least one (1) of these classes will be taught in Spanish. • Conduct three (3) Wrench and Ride programs in the City of Santa Ana. All classes will be taught in English or Spanish, with Vietnamese as needed • Task 2: Active Transportation Champions Cohort: Plan and deliver meetings, trainings, and a community roundtable to cultivate a cohort of 10-20 residents who will identify and develop pedestrian and bicycle safety education, encouragement, and engagement activities to strengthen and advance the City's existing pedestrian and bicycle safety infrastructure improvements and non -infrastructure strategies. • Conduct two (2) workshops on quantitative and/or qualitative data collection and collision data analysis • Organize one (1) community -led walking and biking assessment or collection of pedestrian/bicycle counts • Conduct two (2) action planning sessions • Host one (1) community roundtable • Conduct two (2) stakeholder engagement meetings • Task 3: Provide community encouragement activities to support increased use of walking and biking in the City of Santa Ana. • Conduct one(1) education and encouragement events in the City of Santa Ana, based on recommendations from the "Active Transportation Cohort." • Conduct three (3) family cycling education classes in the City of Santa Ana. At least two 2 of these classes will be available in Spanish. 7/31/2020 5:05:48 PM Page 5 of 18 • Conduct four (4) iLuces Vivas! Events to help encourage and provide education for walking and riding safely at night. Media Requirements • Send all grant -related activity press releases, media advisories, alerts and general public materials to the OTS Public Information Officer (PIO) at pip &-ots.ca.goy, with a copy to your OTS Coordinator. The following requirements are for grant -related activities and are different from those regarding any grant kick-off release or announcement. • If an OTS-supplied, template -based press release is used, there is no need for pre -approval, however, the OTS PIO and Coordinator should be copied when at the same time as the release is distributed to the press. • If an OTS-supplied template is not used, or is substantially changed, a draft press release shall be sent to the OTS PIO for approval. Optimum lead-time would be 10 days prior to the release distribution date, but should be no less than 5 working days prior to the release distribution date. • Press releases reporting the immediate and time -valued results of grant activities such as enforcement operations are exempt from the recommended advance approval process, but still should be copied to the OTS PIO and Coordinator when the release is distributed to the press. • Activities such as warrant or probation sweeps and court stings that could be compromised by advanced publicity are exempt from pre -publicity, but are encouraged to offer embargoed media coverage and to report the results. • Use the following standard language in all press, media, and printed materials: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Email the OTS PIO at pio(a)ots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a short description of any significant grant -related traffic safety event or program so OTS has sufficient notice to arrange for attendance and/or participation in the event. • Submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer graphics, etc.) to the OTS PIO at pio(aots.ca.gov and copy your OTS Coordinator for approval 14 days prior to the production or duplication. • Space permitting, include the OTS logo, on grant -funded print materials; consult your OTS Coordinator for specifics and format -appropriate logos. • Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for consultation when deviation from any of the above requirements might be contemplated. C. Phase 3 — Data Collection & Reporting (Throughout Grant Year) 1. Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30) 2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30) • Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant -funded items, and significant media activities. Include status of grant -funded personnel, status of contracts, challenges, or special accomplishments. • Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities. • Collect, analvze and report statistical data relating to the grant goals and obiectives. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not complete( This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion. 7/31/2020 5:05:48 PM Page 6 of 18 State of California — Office of Traffic Safety GRANT AGREEMENT Schedule B GRANT NUMBER PS21042 FUND NUMBER CATALOG FUNDDESCRIPTION TOTAL AMOUNT NUMBER CFDA 402PS-21 20.600 State and Community Highway $100,000.00 Safet COST CATEGORY FUND NUMBER UNIT COST OR RATE UNITS TOTAL COST TO GRANT A. PERSONNEL COSTS Positions and Salaries Straight Time $0.00 Overtime $0.00 Category Sub -Total $0.00 B. TRAVEL EXPENSES $0.00 $0.00 Category Sub -Total $0.00 C. CONTRACTUAL SERVICES Task Is: Pedestrian and Bicycle Safety Workshops 402PS-21 $4,750.00 3 $14,250.00 Task lb: Bici Basics 402PS-21 $4,100.00 5 $20,500.00 Task la Wrench and Ride Program 402PS-21 $4,600.00 3 $13,800.00 Task 2a: Data Analysis Workshops 402PS-21 $1,800.00 2 $3,600.00 Task 2b: Walking and Biking Assessment 402PS-21 $2,000.00 1 $2,000.00 Task 2c: Action Planning Sessions 402PS-21 $1,600.00 2 $3,200.00 Task 2d: Community Roundtable 402PS-21 $2,100.00 1 $2,100.00 Task 2e: Stakeholder Engagement Meetings 402PS-21 $1,800.00 2 $3,600.00 Task 3a:Education and Encouragement Event 402PS-21 $11,000.00 1 $11,000.00 Task 3b: Family Cycling Education Classes 402PS-21 $3,000.00 3 $9,000.00 Task 3c: Laces Vivas Events 402PS-21 $2,300.00 4 $9,200.00 Bicycle Helmets 402PS-21 $10.00 200 $2,000.00 Bicycle Safety Equipment 402PS-21 $5,750.00 1 $5,750.00 Category Sub -Total $100,000,00 D. EQUIPMENT $0.00 Category Sub -Total $0.00 E. OTHER DIRECT COSTS $0.00 Category Sub -Total $0.00 F. INDIRECT COSTS $0.00 Category Sub -Total $0.00 GRANT TOTAL $100,000.00 7/31/2020 5:05:48 PM Page 7 of 18 State of California — Office of Traffic Safety GRANT AGREEMENT Schedule B-1 GRANT NUMBER PS21042 BUDGET NARRATIVE PERSONNEL COSTS TRAVEL EXPENSES CONTRACTUAL SERVICES Task 1 a: Pedestrian and Bicycle Safety Workshops -Host four (3) bilingual English/Spanish presentations at interactive workshops to provide education to community members on safety for pedestrians and bicyclists.SAAS will host three (3) presentations and interactive workshops that will educate residents on bicycle and pedestrian safety strategies, including nationally recognized best practices and emerging successes from localities across California. The presentations will be geared toward adults and young adults, while the interactive workshops will be geared toward all ages. The target population will be for adults and youth that have concerns about active transportation safety and would like to learn about strategies that would improve safety for people walking and biking. The presentations and workshops will teach the basic principles of active transportation and transit systems, including demystifying the rules of the road for when driving, biking, skateboarding, or on foot. 3 Workshops at $4750 each Task 1b: Bic! Basics - Conduct five (5) Bicycling Basics Classes in the City of Santa Ana. At least one (1) of these classes will be taught in Spanish. Bicycling Basics classes are geared towards new riders to teach them basic skills and give them the confidence to begin riding a bicycle. All classes will be taught by trained League Cycling Instructors (LCIs). The target students are people who have never ridden before and/or who have not ridden since childhood. The class is designed to increase bicyclist's safety awareness of common car/bike collisions, teach ways to prevent and avoid crashes and collisions, and emphasize the importance of helmet use when riding a bicycle. This class covers bicyclist rules of the road, basic principles of bicycling in traffic, common hazards encountered by bicyclists and how to deal with them, simple steps to ensure your bike is in good condition, and proper helmet fit and adjustment. Each participant will receive a certificate of completion upon mastering the course. Bicycling Basics 5 classes at $4100 each Task 1c: Wrench and Ride Program - Conduct three (3) Wrench and Ride programs in the City of Santa Ana. All classes will be taught in English or Spanish, with Vietnamese as needed. Wrench and Ride is a program hosted at The Bicycle Tree in which participants learn about bicycle anatomy, bike safety, and maintenance. As part of the program, people select a used bike, which they then repair using the skills they have learned. Participants also receive a helmet, lock, and lights to go with their bike. In addition to attending the Wrench and Ride classes, participants are required to take an ATLP Pledge, attend two ATLP presentations or workshops, and volunteer four hours at an ATLP event. There will be a wrench and ride offered to women, and one offered for youth. 3 Wrench and Ride Programs at $4600 each Task 2a: Data Analysis Workshops - Conduct two (2) workshops on quantitative and/or qualitative data collection and collision data analysis 2 workshops at $1800 each Task 2b: Walking and Biking Assessment - Organize one (1) community -led walking and biking assessment or collection of pedestrian/bicycle counts. 1 assessment at $2000 Task 2c: Action Planning Sessions - Conduct two (2) action planning sessions. Workshops will focus on quantitative and/or qualitative data collection and collision data analysis for walking and biking 2 sessions at $1600 each Task 2d: Community Roundtable - Host one (1) community round table. The community open house where participants will share/present what they've learned in the program to their fellow residents and city staff. 1 community round table at $2100 7/31/2020 5:05:48 PM Page 8 of 18 Task 2e: Stakeholder Engagement Meetings - Conduct two (2) stakeholder engagement meetings. Engagement meetings with key city stakeholders responsible for traffic safety improvements where participants will share their active transportation experiences, concerns, and needs. 2 meetings at $1800 each Task 3a: Education and Encouragement Event - Conduct one (1) education and encouragement events in the City of Santa Ana, based on recommendations from the "Active Transportation Cohort." SAAS will conduct one pop up demonstrations of an active transportation project or program and provide safety education and encouragement of walking and biking. The project team will help facilitate logistics and leverage partnerships to ensure successful event implementation. 1 event at $11,000 each Task 3b: Family Cycling Education Classes - Conduct three (3) family cycling education classes in the City of Santa Ana. At least one (1) of these classes will be available in Spanish. The class will merge the traditional Traffic Skills curriculum developed by the League of American Bicyclists with the basic skills taught to youth in a bike rodeo. The target population for students is families that seek to ride as a family and give them the confidence to begin riding a bicycle together. Riders will learn the rules of the road for entering traffic at intersections and riding in the street. The class is designed to increase bicyclist's safety awareness of common car/bike collisions, teach ways to prevent and avoid crashes and collisions, and emphasize the importance of helmet use when riding a bicycle. Each participant will receive a certificate of completion upon mastering the course. The on -bike training will consist of a family group riding exercise where participants will have the opportunity to test their new skills in a fun, safe, and family -friendly setting. 3 classes at $3000 each Task 3c: Lucas Vivas Events - Conduct four (4) iLuces Vivas! Events to help encourage and provide education for walking and riding safely at night. iLuces Vivas! is an education and night light distribution program intended to provide education and encouragement for riding bikes and walking in Santa Ana safely at night. Our goal is to seek out people riding or walking without lights for various reasons, especially those who may not have the means or time to acquire lights on their own. SAAS and community partners will organize iLuces Vivas! to meet for four (4) street distributions at undisclosed locations throughout Santa Ana where night-time bicycle ridership and pedestrian activity is expected to be high and where the City has seen a history of incidents involving bicyclists and pedestrians at night. (Luces Vivas! members will provide bilingual education and encouragement activities to support the safety of pedestrians and bicyclists. Additionally, cyclists who are not wearing helmets will be fitted and provided a helmet. SAAS will be responsible for procuring front and rear bike lights and bike helmets that meet the OTS Buy America requirements. The number of units are reflected in the agreed upon budget. It is expected that 50- 100 light sets, and/or helmets will be distributed at each event, depending on expected bicyclist and pedestrian volume. Our goal will be to distribute all the lights and helmets allocated for each event. 4 events at $2300 each Bicycle Helmets - Helmets to be distributed during bicycle rodeos and other bicycle safety related events. Bicycle Safety Equipment - Safety equipment such as bicycle headlights/taillights, reflectors, and reflective arm and leg bands to be distributed during bicycle rodeos and other bicycle safety related events. Additional items may be purchased if approved by OTS. EQUIPMENT OTHER DIRECT COSTS INDIRECT COSTS STATEMENTS/DISCLAIMERS There will be no program income generated from this grant. The California Office of Traffic Safety (OTS) recognizes the need for flexibility in response to the COVID-19 pandemic; its effect on public health and the need for potential changes of activities in the FFY 2021 grant - funded projects. If there are COVID-19 impacts, the grantee must contact the OTS Coordinator immediately to discuss the impacts on the grant -funded project. If it is determined an alternate work plan is needed, the alternate work plan must substantially meet the Qoals and objectives of this grant and is subject to OTS 7/31/2020 5:05:48 PM Page 9 of 18 approval. If an alternative work plan is not submitted, or submitted and not approved, no further claims will be aid on the grant and the grant may be subject to cancellation. 7/31/2020 5:05:48 PM Page 10 of 18 State of California — Office of Traffic Safety GRANT NUMBER GRANT AGREEMENT Exhibit A PS21042 CERTIFICATIONS AND ASSURANCES HIGHWAY SAFETY GRANTS (23 U.S.C. CHAPTER 4 AND SEC. 1906 PUB. L. 109-59 AS AMENDED) Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency orncuus to civri or cnminai penarues ancuor place atate in a high -risk grantee status in accordance with 49 CFR 18.12. The Officials named on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include but are not limited to the following: GENERAL REQUIREMENTS • 23 U.S.C. Chapter 4 — Highway Safety Act of 1966, as amended • 2 CFR part 200 — Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards • 49 CFR Part 18- Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. • 23 CFR part 1300 — Uniform Procedures for State Highway Safety Grant Programs NONDISCRIMINATION (applies to subrecipients as well as States) The State highway safety agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin) and 49 CFR part 21; • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); • Federal -Aid Highway Act of 1973, (23 U. S.C. 324 et seq), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex); • Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age); • The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally -funded or not); • Titles 11 and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38; • Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations (prevents discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations); and • Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP) by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to programs (70 FR 74087-74100). 7/31/2020 5:05:48 PM Page 11 of 18 The State highway safety agency- - Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color, national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the program is Federally -assisted; • Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors, subcontractors, and consultants receiving Federal financial assistance under this program will comply with all requirements of the Non -Discrimination Authorities identified in this Assurance; • Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts, documents, information, facilities, and staff, and to cooperate and comply with any program or compliance reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination Authority; • Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising under these Non -Discrimination Authorities and this Assurance; • Agrees to insert in all contracts and funding agreements with other State or private entities the following clause: "During the performance of this contract/funding agreement, the contractor/funding recipient agrees — a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time; b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-discrimination law or regulation, as set forth in appendix B of 49 CFR part 21 and herein; c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by the State highway safety office, US DOT or NHTSA; d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this contract/funding agreement, the State highway safety agency will have the right to impose such contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding payments to the contractor/funding recipient under the contractlagreement until the contractor/funding recipient complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and e. To insert this clause, including paragraphs (a) through (e), in every subcontract and subagreement and in every solicitation for a subcontract or sub -agreement, that receives Federal funds under this program. POLITICAL ACTIVITY (HATCH ACT) (applies to subrecipients as well as States) The state will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING (applies to subrecipients as well as States) Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 7/31/2020 5:05:48 PM Page 12 of 18 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; 3. The undersigned shall require that the language of this certification be included in the award documents for all sub -award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. RESTRICTION ON STATE LOBBYING (applies to subrecipients as well as States) None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies to subrecipients as well as States) Instructions for Primary Tier Participant Certification (States) 1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment. 4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 7/31/2020 5:05:48 PM Page 13 of 18 6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled 'Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/). 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency may terminate the transaction for cause or default. Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Tier Covered Transactions (1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. (2) Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal. Instructions for Lower Tier Participant Certification 7/31/2020 5:05:48 PM Page 14 of 18 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled `Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion — Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/). 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier Covered Transactions: 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 7/31/2020 5:05:48 PM Page 15 of 18 BUY AMERICA ACT (applies to subreciplents as well as States) The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subreciplents as well as States) The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. POLICY ON SEAT BELT USE In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company -owned, rented, or personally -owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public -private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references. POLICY ON BANNING TEXT MESSAGING WHILE DRIVING In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company -owned or rented vehicles, Government -owned, leased or rented vehicles, or privately -owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. 7/31/2020 5:05:48 PM Page 16 of 18 State of California — Office of Traffic Safety OTS-55 Grant Electronic Management System (GEMS) Access Exhibit C INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS 1. Each agency is allowed a total of FIVE (5) GEMS Users. GRANT NUMBER PS21042 2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims. 3. Complete the form if adding, removing or editing a GEMS user(s). 4. The Grant Director must sign this form and return it with the Grant Agreement. GRANT DETAILS Agency Name: Santa Ana Public Works Agency Grant Title: Pedestrian and Bicycle Safety Program Agreement Total: $100,000.00 Authorizing Official: Kristine Ridge Fiscal Official: Kathryn Downs Grant Director: Zed Kekula CURRENT GEMS USER(S) 1. Ruben Castaneda Title: Assistant Engineer Media Contact: Yes Phone: (714) 647-5621 Email: rcastaneda@santa-ana.org 2. Zed Kekula Title: Senior Civil Engineer Phone: (714) 647-5606 Email: zkekula@santa-ana.org 3. Cory Wilkerson Title: Active Transportation Coordinator Phone: 714-647-5643 Email: cwilkerson@santa-ana.org Media Contact: Yes Media Contact: No 7/31/2020 5:05:48 PM Page 17 of 18 Complete the below information if adding, removing or editing a GEMS user(s) GEMS User 1 Add as a media contact? Yes ❑ No❑ Add/Change ❑ Remove Access Cory Wilkerson Active Transportation Coon Name Job Title cwilkerson@santa-ana.org 714-647-5643 Email address Phone number GEMS User 2 Add as a media contact? Yes ❑ No Add/Change © Remove Access ❑ Kristine Ridge City Manager Name Job Title kridge@santa-ana.org 714-647-5200 Email address Phone number GEMS User 3 Add as a media contact? Yes ❑ No Add/Change © Remove Access ❑ Kathryn Downs Executive Director of Financ Name Job Title kdowns@santa-ana.org 714-647-5420 Email address Phone number GEMS User 4 Add as a media contact? Yes ❑ No ❑ Add/Change ❑ Remove Access ❑ Name Job Title Email address Phone number GEMS User 5 Add as a media contact? Yes ❑ No ❑ Add/Change ❑ Remove Access ❑ Name Job Title Email address Phone number Form completed by Date: Aug 13, 2020 As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access. Za elAff4a Zed Kekula Signature Name Aug 13, 2020 Grant Director Date Title 7/31/2020 5:05:48 PM Page 18 of 18 Grant Agreement - PS21042 Final Audit Report 2020-09-17 Created: 2020-08-01 By: Jim Owens (Jim.owens@ots.ca.gov) Status: Signed Transaction ID: CBJCHBCAABAAHPOgzv9UjuZdT42nj2eu9biRpLaz8KE- "Grant Agreement - PS21042rr History Document created by Jim Owens (Jim.owens@ots.ca.gov) 2020-08-01 - 0:06:01 AM GMT- IP address: 96.43.153.8 E'y Document emailed to Zed Kekula (zkekula@santa-ana.org) for signature 2020-08-01 - 0:06:06 AM GMT Email viewed by Zed Kekula (zkekula@santa-ana.org) 2020-08-03 - 0:17:09 AM GMT- IP address: 98.153.69.210 bo Document e-signed by Zed Kekula (zkekula@santa-ana.org) Signature Date: 2020-08-13 - 2:23:52 PM GMT - Time Source: server- IP address: 98.153.69.210 Co. Document emailed to Zed Kekula (zkekula@santa-ana.org) for signature 2020-08-13 - 2:23:53 PM GMT Email viewed by Zed Kekula (zkekula@santa-ana.org) 2020-08-13 - 2:25:28 PM GMT- IP address: 98.153.69.210 &o Document e-signed by Zed Kekula (zkekula@santa-ana.org) Signature Date: 2020-08-13 - 2:26:16 PM GMT -Time Source: server- IP address: 98.153.69.210 COY Document emailed to Kathryn Downs (kdowns@santa-ana.org) for signature 2020-08-13 - 2:26:18 PM GMT Email viewed by Kathryn Downs (kdowns@santa-ana.org) 2020-08-13 - 2:41:34 PM GMT- IP address: 184.181.108.147 60 Document e-signed by Kathryn Downs (kdowns@santa-ana.org) Signature Dale: 2020-08-13 - 2:43:01 PM GMT - Time Source: server- IP address: 184.181.108.147 Cy Document emailed to Kristine Ridge (kddge@santa-ana.org) for signature 2020-08-13 - 2:43:03 PM GMT C. P TkAF E I Y Adobe Sign SAFETY U Email viewed by Kristine Ridge (kridge@santa-ana.org) 2020-08-13-4:04:56 PM GMT- IP address: 98.153.69.210 IJ Email viewed by Kristine Ridge (kridge@santa-ana.org) 2020-09-08 - 8:10:53 PM GMT- IP address: 98.153.69.210 Email viewed by Kristine Ridge (kridge@santa-ana.org) 2020-09-14 - 5:15:40 AM GMT- IP address: 174.195.150.24 I.J Email viewed by Kristine Ridge (kridge@santa-ana.org) 2020-09-17 - 4:53:19 PM GMT- IP address: 98.153.69.210 60 Document e-signed by Kristine Ridge (kridge@santa-ana.org) Signature Date: 2020-09-17 - 4:58:12 PM GMT - Time Source: server- IP address: 98.153.69.210 124 Document emailed to Carolyn Vu (carolyn.vu@ots.ca.gov) for signature 2020-09-17 - 4:58:14 PM GMT IJ Email viewed by Carolyn Vu (carolyn.vu@ots.ca.gov) 2020-09-17 - 5:32:56 PM GMT- IP address: 104.47.65.254 d© Document e-signed by Carolyn Vu (carolyn.vu@ots.ca.gov) Signature Date: 2020-09-17 - 5:33:05 PM GMT - Time Source: server- IP address: 134.186.23.239 c� Document emailed to Barbara Rooney (barbara.rooney@ots.ca.gov) for signature 2020-09-17 - 5:33:06 PM GMT ,D Email viewed by Barbara Rooney (barbara.rooney@ots.ca.gov) 2020-09-17 - 8:51:51 PM GMT- IP address: 104.47.65.254 b Document e-signed by Barbara Rooney (barbara.rooney@ots.ca.gov) Signature Date: 2020-09-17 - 9,37:52 PM GMT - Time Source: server- IP address: 173.84.210.244 Agreement completed. 2020-09-17 - 9:37:52 PM GMT nrn ev TRAFFIC Adobe Sign SAFETY