HomeMy WebLinkAbout20D - AA FOR OCTAREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 17, 2020
TITLE:
APPROVE AN APPROPRIATION
ADJUSTMENT, AUTHORIZE A BUDGET
REALLOCATION, APPROVE BASIC
TERMS, AND AUTHORIZE THE CITY
MANAGER TO NEGOTIATE AND EXECUTE
A MEMORANDUM OF UNDERSTANDING
FOR THE MASTER PLAN OF ARTERIAL
HIGHWAY AMENDMENT WITH ORANGE
COUNTY TRANSPORTATION AUTHORITY,
THE CITY OF TUSTIN, AND THE CITY OF
FOUNTAIN VALLEY
(NON -GENERAL FUND)
/s/ Kristine Ridge
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2od Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
1. Approve an appropriation adjustment recognizing prior year fund balance of $157,961 in New
Transportation Systems Improvements Area F funds and appropriating the same amount to the
New Transportation Systems Improvements Area F, Improvements Other Than Building
expenditure account to partially fund the transit study required in the MOU.
2. Authorize reallocation of $92,039 in unspent Measure M2 Local Fair Share funds as follows;
$80,000 from the Bike Lane Project Development (Project No. 21-6904), and $12,039 from the
Traffic Safety Project Development (Project No. 21-6905) to the Transit Study Project (No. 21-
6981).
3. Approve terms and conditions upon which the MOU will be based on, and authorize the City
Manager to negotiate and execute a final memorandum of understanding for the Master Plan
of Arterial Highway (MPAH) Amendment with the Orange County Transportation Authority
(OCTA), the City of Tustin, and the City of Fountain Valley.
DISCUSSION
The City of Santa Ana has developed various community based and data driven traffic safety plans
which address traffic safety and enhance mobility. These plans have identified specific
improvements along corridors to enhance traffic safety. Improvements include adding bikeways,
enhancing crossings and lane reductions to slow down traffic.
20D-1
Authorize Negotiation and Execution of Final MPAH Amendment MOU
November 17, 2020
Page 2
To date, these plans have yielded about $50 million in improvements to Santa Ana which have
been delivered or are underway, and there are more funds the City will qualify for. However, to
continue implementing some of these projects, the City is required to reclassify some streets in
Santa Ana, and such classifications must match the OCTA Master Plan of Arterial Highways
(MPAH) so that the City maintain M2 funding eligibility. The MPAH is the countywide roadway
network for regional mobility managed by OCTA, and cities must comply to qualify for M2 Funds.
Compliance will require amending OCTA's MPAH and execution of a memorandum of
understanding (MOU) between OCTA, and the Cities of Fountain Valley and Tustin (Exhibit 1). The
MOU agreement will be based on the terms and conditions shown on Exhibit 1. All parties have
agreed to these terms and conditions. The Cities of Fountain Valley and Tustin are parties to the
MOU since there are traffic impacts that require future mitigations within their jurisdictions.
As a follow up, one of the MOU conditions will be to revise the Mobility Element and adopt the
General Plan Update so there is consistency between the MPAH and city's Circulation Element in
the General Plan. Adoption of the General Plan will be considered by the City Council in a separate
future City Council meeting. The recommended budget reallocation and adjustment is needed to
complete a transit study required in the MOU.
Staff recommends approving terms and conditions, and authorizing the City Manager to negotiate
and execute a final memorandum of understanding to ensure M2 funding eligibility is maintained.
FISCAL IMPACT
Approval of the appropriation adjustment and the requested reallocation of funds will make funding
for a transit study of $250,000 available in Fiscal Year 2020-21. The appropriation adjustment will
recognize funds of $157,961 in the New Transportation Systems Improvements Area F, Prior
Year Carry Forward revenue account (No. 03517002-50001) and appropriate the same amount in
the New Transportation Systems Improvements Area F, Improvements Other Than Building
expenditure account (No. 03517660-66220). The reallocation of $92,039 in unspent Fiscal Year
2020-21 Measure M2 Local Fairshare funds will be available to fully fund the total cost.
There are nine traffic operation improvements identified in the MOU for an approximate cost of
$3,645,000. Implementation of these improvements require the traffic congestion to degrade to a
certain threshold in the future. These locations will be monitored and if the threshold is met the
projects will be programmed and funded accordingly. Project funding in the future will include grant
funds and Transportation System Impact Area fees. Please note, it is possible that the threshold is
never triggered.
The following table summarizes the funds made available to complete the transit study:
20D-2
Authorize Negotiation and Execution of Final MPAH Amendment MOU
November 17, 2020
Page 3
Fiscal Year
Accounting Unit —
Fund
I
Accounting Unit, Account
Amount
Account No.
Description
Description
APPROPRIATION ADJUSTMENT
New
New Transportation Systems
FY 2020-21
03517660-66220
Transportation
Systems
Improvements Area F,
$157,961
21-6981
( )
Improvements
Improvements Other than
proveBuilding
Area F
PROJECT BUDGET REALLOCATION
03217662-66220
Measure M-
Measure M2 Local Fairshare,
FY 2020-21
(21-6981)
Street
Improvements Other Than
$92,039
Construction
Building
Total Amount:
$250,000
Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director — Finance and Management
Services Agency
Submitted By: Nabil Saba, P.E., Executive Director— Public Works Agency
Exhibit(s): 1. Negotiating Terms and Conditions for an MOU
20D-3
EXHIBIT 1
Terms and Conditions Sheet for Memorandum of Understanding
The City of Santa Ana's updates to the Circulation Element will require roadway
reconfigurations and/or reductions of existing or planned travel lanes to
roadway segments on the MPAH. This will require an amendment to the MPAH.
Background
Traffic analyses conducted as part of the MPAH Cooperative Study Process
determined that the amendment to the MPAH may result in appreciable
impacts.
Parties
Orange County Transportation Authority (OCTA), City of Santa Ana, City of
Fountain Valley, and City of Tustin
The Amendment to the MPAH may result in the following appreciable impacts:
105 Intersections Analyzed
• 18 intersections impacted due to MPAH reclassifications.
• 4 of the 18 intersections are located within another agency's jurisdiction.
Impacts
Transit Operations Impacts
• Reclassifications and removal of transit lanes may result in impacts to
OCTA's high quality transit service (15-min headway) in the City of Santa
Ana.
• Reclassifications proposed on McFadden Avenue (Route 66) and 1' Street
(Route 64), and impacts span across the City.
• With the exception of Fairhaven Avenue, the OCTA Board of Directors'
approval of the Amendment to the MPAH will not become final until
conditions 1 and 2 below have been satisfied. For the amendment on
Fairhaven Avenue, OCTA Board of Directors' approval will not become final
Pending Procedural
until conditions 2 and 3 below has been satisfied;
Commitments
1. Receipt of an original, fully executed MOU (signed by all parties);
2. Receipt of documentation that that the City of Santa Ana has
amended their General Plan to reflect the Amendment to the MPAH;
3. Receipt of documentation that that the City of Orange has amended
their General Plan to reflect Fairhaven Avenue between Grand
Avenue to Tustin Avenue as a divided collector (two-lane, divided).
Intersection Impacts —Improvement/ Mitigation Measures
• Mitigations identified at 10 of the 18 impacted intersections (8 fully
mitigated, 2 partial).
• 4 intersections outside Santa Ana fully mitigated.
• Feasible mitigations could not be developed at 8 of the 18 impacted
Proposed
intersections. These 8 intersections are in the City of Santa Ana.
Intersection
Improvements /
Mitigation Measures
Proposed Mitigations/Improvements
Table 1 provides details on the proposed improvements to mitigate the
intersection impacts from the MPAH amendment request. If an alternative
improvement is identified beyond those listed on Table 1, or if a buyout option
is desired, there must be agreement for the alternative amongst the
appropriate jurisdictions. At the time of mitigation improvement
20D-4
implementation or buy out, the City of Santa Ana shall incorporate cost
changes, which may include cost changes based on the California Construction
Cost Index or the County of Orange's assessment of land value, to their funding
contribution to the Cities of Fountain Valley and Tustin.
• Impacted intersections outside of Santa Ana (4 intersections)
1. Intersection #3: Euclid Street/Edinger Avenue
City of Fountain Valley shall implement one of the three
improvements identified in Table 1 at Euclid Street/Edinger
Avenue. The improvement should include the improvement in
the City of Fountain Valley's next CIP. The improvement should
be implemented prior to the intersection reaching the pre -
amendment to the MPAH ICU LOS of 0.99, E.
Prior to the ICU LOS at the intersection of Euclid Street and
Edinger Avenue exceeding the pre -amendment to the MPAH ICU
LOS of 0.99, E the City of Santa Ana shall fund, at minimum, their
fair share cost allocation for mitigation improvement at the
Euclid Street and Edinger Avenue intersection.
2. Intersection #91: Tustin Street/Fairhaven Avenue
The existing intersection configuration can accommodate the
proposed reclassification on Fairhaven Avenue as a divided
collector. Therefore the City of Orange has opted to not be a
party to this MOU.
3. Intersection #98: Red Hill Avenue/Warner Avenue
• City of Tustin shall implement the improvement identified in
Table 1 at Red Hill Avenue/Warner Avenue. The improvement
should include the improvement in the City of Tustin's next CIP.
The improvement should be implemented prior to the
intersection reaching the pre -amendment to the MPAH ICU LOS
of 0.88, D.
• The City of Santa Ana will monitor the Red Hill Avenue and
Warner Avenue intersection every two years, and will provide
monitoring results to the City of Tustin. Monitoring will begin two
years after the MOU is executed.
Prior to the ICU LOS at the intersection of Red Hill Avenue and
Warner Avenue exceeding the pre -amendment to the MPAH ICU
LOS of 0.88, D the City of Santa Ana shall fund the cost of the Red
Hill Avenue and Warner Avenue improvement.
4. Intersection #96: SR-55 NB Ramps / Del Amo Avenue and Newport
Avenue
The City of Santa Ana shall maintain funding available, for a
minimum of 10 years, to contribute their fair share of the
improvement to the agency leading the improvement at this
intersection.
• Impacted intersections within Santa Ana (6 intersections)
1. Intersection #44 (Flower Street & 1' Street)
r7
20D-5
• City of Santa Ana shall not reduce the existing northbound lane
configuration. The northbound approach lane configuration shall
remain as one left turn lane, two thru lanes, and one right turn
lane.
2. Intersection #81(Grand Avenue & McFadden Avenue)
The CITY of Santa Ana shall not reduce the existing eastbound
lane configuration when implementing the McFadden Avenue
complete street project. The eastbound approach lane
configuration shall remain as one left lane, one thru lane, and
one thru-right lane.
3. Intersection #92 (Santa Clara Avenue & Tustin Avenue)
The CITY of Santa Ana shall not reduce the existing eastbound
and westbound lane configuration when constructing the Santa
Clara Avenue complete street project. The eastbound and
westbound lane configuration shall remain as one left turn lane,
one thru lane, and one thru-right lane.
4. Intersection #63 (Standard Avenue & 0 Street)
This intersection does not currently exist. The CITY of Santa Ana
will construct the intersection as identified in Exhibit D. The
northbound and southbound lanes shall be constructed as one
left turn lane, one thru lane, and one right turn lane when the
intersection is established. The eastbound and westbound lanes
shall be constructed as one left turn lane, one thru lane, and one
thru-right lane when the intersection is established.
5. Intersections #34 (Bristol Street & VStreet) and #37 (Bristol Street
& Segerstrom Avenue)
City of Santa Ana shall add the improvement to their CIP and
implement the project (1) within the CIP horizon year; (2) before
the ICU exceeds the pre -amendment to the MPAH ICU trigger; or
(3) during construction of the City of Santa Ana's complete street
project(s) if the intersection improvement falls along such a
facility, whichever occurs first.
Transit Operation Impacts
• OCTA shall lead a cooperative study funded by the City of Santa Ana to
identify appropriate and feasible transit improvements (including but not
limited to queue -jump lanes and transit signal priorities) to maintain or
improve OCTA's high quality transit service. The cooperative study shall not
exceed $250,000.
Proposed Transit
• The cooperative study shall be completed prior to the construction of the
Improvements complete street projects along 1" Street and McFadden Avenue.
• City of Santa Ana and OCTA shall coordinate to implement transit
improvements identified from the cooperative study. The cooperative
study will identify the funding and implementation responsibilities
between the City of Santa Ana and OCTA. If improvements are located
along facilities proposed for MPAH reclassification, the improvements shall
be made prior to or at the time of construction of the complete street
3
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The City of Santa Ana shall provide OCTA with a status report on the progress
of the cooperative study and subsequent implementation of transit
Progress
improvements and strategies every odd year through the MPAH Certification
Review Process of the Measure M2 Eligibility Submittal.
MOU may only be amended in writing at any time by the consent of all Parties.
Amendments
No amendment shall have any force or effect unless executed in writing by all
Parties.
The MOU shall continue in full force and effect until all terms and conditions of
Termination
this MOU are implemented, unless terminated earlier by mutual written
consent by the parties to this MOU.
20D-7
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