HomeMy WebLinkAbout22C - PO FOR SEWER LININGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 17, 2020
TITLE:
APPROVE AN INCREASE IN THE
PURCHASE ORDER AMOUNT WITH
SELECT TRENCHLESS PIPELINES, INC.
FOR SANITARY SEWER LATERAL LINING
SERVICES IN THE AMOUNT OF $200,000,
FOR A REVISED ANNUAL AMOUNT NOT
TO EXCEED $250,000 FOR THE
REMAINING TERM OF THE AGREEMENT
(SPECIFICATION NO. 15-087)
(NON -GENERAL FUND)
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1 s' Reading
❑ Ordinance on 2od Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
/s/ Kristine Ridge FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager to approve an increase to the blanket order contract with Select
Trenchless Pipelines, Inc., for sanitary sewer lateral lining services by $200,000, for a revised
annual amount not to exceed $250,000 for the remainder of the contract term.
DISCUSSION
The Public Works Agency, Water Resources Division has provided a sewer lateral rehabilitation
program to residents and businesses since the early 2000s. The sewer lateral program allows the
City to assist residents and businesses with repairing or replacing damaged sections of their sewer
lateral that is located within the City public right-of-way.
On February 2, 2016, at the conclusion of a competitive bid process, the City Council approved a
three-year purchase order contract with Select Trenchless Pipelines, Inc., with provisions for one
two-year renewal option, to provide sanitary sewer lateral lining services. The original purchase
order contract was awarded in an annual amount not to exceed $50,000, and the final renewal
option has been exercised. The contract with Select Trenchless Inc. allows for sewer lateral
rehabilitation to be conducted by means of sewer lateral lining, a trenchless technology method
which is cost effective, less disruptive to traffic, and extends the useful life of sewer laterals.
This contract service allows the Water Resources Division to have an additional option to
rehabilitate sewer laterals with trenchless methods. The existing contract has been utilized for
lateral lining services at various residential and commercial facilities over its term. In the last few
months, the City has experienced an increase in the number of lateral services request calls, likely
22C-1
Amendment for Sewer Later Lining Services
November 17, 2020
Page 2
as a result of the impacts of COVID-19 and residents staying at home to telecommute for work and
school.
Staff recommends amending the existing purchase order contract with Select Trenchless
Pipelines, Inc., to enable the Water Resources Division to meet the increased demand for lateral
service repairs. To accomplish this, staff recommends increasing the total aggregate annual
spending limit by $200,000, resulting in a new aggregate annual spending limit of $250,000 for the
remaining term of the agreement.
FISCAL IMPACT
The current contract approved expenditures of $50,000 for Fiscal Year 2020-21 as an annual
amount. The requested amendment will increase the annual Water Resources expenditures
amount for the contract by $200,000 in FY 2020-21 for a total of $250,000. Funds are budgeted
and available for expenditure as shown in the table below.
Accounting
Fund
Accounting Unit,
Fiscal Year
Unit — Account
Description
Account Description
Amount
Requested Amendment
2020-21
Sanitary Sewer
(November
2020- January
05617640-62300
Sewer
Service, Contract
$250,000
2021
Services -Professional
Total:
$250,000
Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director— Finance and Management
Services Agency
Submitted By: Nabil Saba, P.E., Executive Director— Public Works Agency
22Ci-2