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HomeMy WebLinkAbout25G - AMGT FOR SPACE PLANNINGREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: NOVEMBER 17, 2020 TITLE: APPROVE AGREEMENTS WITH ON -CALL CONSULTANTS TO PROVIDE SPACE PLANNING AND ARCHITECTURAL SERVICES ON AN AS -NEEDED BASIS IN A SHARED ANNUAL AMOUNT NOT TO EXCEED $300,000 FOR UP TO A FIVE YEAR TERM (GENERAL FUND AND NON -GENERAL FUND) CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 1 sl Reading ❑ Ordinance on 2od Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO /s/ Kristine Ridge FILE NUMBER CITY MANAGER RECOMMENDED ACTION Authorize the City Manager to execute agreements with the IDS Group, Westgroup Designs, Inc., Gensler, Corgan, Inc., SVAArchitects Inc., Black, O'Dowd and Associates Inc., Gruen Associtates, Gillis & Panichapan Architects Inc., CAP Architecture, Inc., and Ware Malcomb to provide on -call space planning and architectural services for the three-year period beginning November 17, 2020, and ending on November 16, 2023, with a provision for two one-year extensions, in a total shared amount not to exceed $300,000 annually, subject to non -substantive changes as approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency's Building Maintenance Division oversees all City facility improvements including the reconfiguration of office spaces, modifications to existing floor plans, and the addition of workstations. As such, on -call space planning and architectural services are needed to complete this type of work. Additionally, construction management, mechanical and electrical engineering, move -management, and Americans with Disabilities Act survey services are sometimes needed, and are also included in the scope of work for these on -call consultant agreements (Exhibits 1 through 10). On March 30, 2020, the Public Works Agency issued Request for Proposal (RFP) 20-040 for consultants to provide on -call space planning and architectural services. The RFP was advertised on the City's online bid management and publication system, with bids due on April 20, 2020. Fifty- eight vendors downloaded the project documents. Twenty-five proposals were received and evaluated by a selection committee based on criteria as outlined in the RFP. The firms that ranked the highest are as follows: 25G-1 Approve Agreements for On -Call Space Planning and Architectural Services November 17, 2020 Page 2 FIRM AVERAGE SCORE IDS Group 92 Westgroup Designs, Inc. 92 Gensler 91 Cor an, Inc. 90.5 SVA Architects, Inc. 90 Black, O' Dowd and Associates, Inc. 88.5 Gruen Associates 88.5 Gillis + Panicha an Architects, Inc. (GPa) 88 CAP Architecture, Inc. 87.5 Ware Malcomb 87.5 In accordance with the RFP, staff recommends approving agreements with these top ten firms to establish a list of on -call space planning and architectural services. Each proposal demonstrated a high technical competency and experience performing similar services. The proposals contained a clear path toward achieving City goals and objectives as required by the RFP. FISCAL IMPACT There is no fiscal impact at this time. Prior to utilizing any of these on -call services, Public Works staff must receive Finance and Management Services Agency approval of funding and accounts to ensure that funds are available under the authorization and aggregate limit amount of $300,000 annually for these agreements. Upon successful completion of this fiscal review, a corresponding Notice to Proceed containing specific scope and maximum expenditure for the task order will be issued to a firm. Submitted By: Nabil Saba, P.E., Executive Director— Public Works Agency Exhibits: 1. Agreement with IDS Group 2. Agreement with Westgroup Designs, Inc. 3. Agreement with Gensler 4. Agreement with Corgan, Inc. 5. Agreement with SVA Architects, Inc. 6. Agreement with Black, O' Dowd and Associates, Inc. 7. Agreement with Gruen Associates 8. Agreement with Gillis + Panichapan Architects, Inc. (GPa) 9. Agreement with CAP Architecture, Inc. 10. Agreement with Ware Malcomb 25G-2 EXHIBIT 1 AGREEMENT TO PROVIDE ON -CALL SPACE PLANNING AND ARCHITECTURAL CONSULTING SERVICES THIS AGREEMENT is made and entered into this 17th day of November, 2020 by and between IDS Group ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On March 30, 2020, the City issued Request for Proposal No. 20-040, by which it sought qualified consultants to provide on -call space planning and architectural consulting services for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 20-040. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services described in the scope of work that was included in RFP No. 20-040, which is attached as Exhibit A, and as more specifically delineated in Consultant's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of ten (10) consultants selected to provide services on an on -call basis under RFP No. 20-040. The total annual compensation for these services provided by all such consultants selected under RFP No. 20-040 shall not exceed the shared aggregate amount of $300,000 during the term of the Agreement, including any extension periods. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of 215WO.13 performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on November 16, 2023, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for two 1-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONSULTANT Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by Consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either parry by any subsidiary and/or agent of the other parry is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: (714) 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Consultant: IDS Group 1 Peters Canyon Road, Suite 130 Irvine, CA 92606 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. hi the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the' City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. ���E7ol�f1 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: f "-f.w & HN M. FUNK Sr. Assistant City Attorney RECOMMENDED FOR APPROVAL NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONSULTANT Name: Said Hilmy Title: President EXHIBIT A Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR SPACE PLANNING AND ARCHITECTURAL SERVICES RFP NO.: 20-040 Introduction and Background: The City of Santa Ana intends to retain Space Planning and Architectural Services on an as -needed or "on -call" basis. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide space planning and architectural services for a variety of projects on an on -call basis. Areas of responsibility shall include architectural, space planning, structural, construction management, mechanical and electrical engineering, ADA survey, and move management services. On an on -call, as -needed basis, the selected firm(s) may be asked to provide professional services on specific, project -by -project basis, based on an agreed -upon scope of services and fees. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana. The architects and engineers in the firm must be licensed and legally qualified in the State of California to practice the work for which consideration is requested. Selected firm(s) shall have the necessary qualifications and experience to provide space -planning, architectural, and engineering consulting services to the City. Services may involve all or some of the phases of project development and shall include, but not necessarily be limited to, the following activities: Site Analvsis Perform site analysis during initial design work. This may include site visits, photographs, analysis of existing space(s), meetings with various City departments to discuss specific space requirements. Conceptual Lavouts/Space Planning Prepare alternative preliminary space layouts, including engineering details and engineering calculations, and estimates of probable costs for each alternative. Present information to the City along with a written response of the advantages and disadvantages of each alternative plan taking into consideration operational, programmatic, adjacency needs and appropriate design standards. Permits/City Approvals (City as regulatory agency) Assist City departments in obtaining entitlements, permits and other City approvals, as required. Architectural, Interior Design, and Engineering Services Provide architectural, structural, mechanical and electrical engineering services and cost City of 2AOP 1�17 1 20-040 estimating services during the schematic design, design development and construction document phases. Work products shall include engineering details, engineering calculations, architectural plans, and elevations, material specifications, cost estimate, and final plans and specifications. Prior to acceptance of design, Consultant is to prepare a summary report detailing the effort of utility coordination, IT coordination, and due diligence for the City's review and acceptance. Third -party cost estimate and constructability review may be included in the design effort at the City's request. 1. Schematic Design: Develop schematic design site plan drawings illustrating the scale and relationship of project components. 2. Design Development: Prepare design development package consisting of: a) Drawings and other documents that outline repairs or solutions and describe the size and character of the project with respect to architectural, interior, structural, mechanical and electrical systems b) Materials and samples c) Other required elements based on the approved schematic design documents. Designs must comply with the current Building codes and any other City requirements. Additional site visits and coordination with City departments will be required to ensure that design development meets the department's needs. 3. Construction Documents: Prepare construction documents consisting of plans and specifications, calculations, and cost estimates setting forth in detail the requirements for the construction of the project based on the approved schematic design and design development documents. The construction documents will include, but not limited to: plans, details, and specifications for structural, electrical, mechanical, plumbing, ADA requirements, parking, and landscaping; all fully coordinated with the architectural design. Plans should include recommendations for green building standards and sustainable development to reduce costs, improve the health of building occupants, and reduce the negative impacts to the environment. A refined cost estimate based on the final construction documents shall also be prepared. There shall be no additional costs due to revisions of the drawings to bring the design up to code compliance. Assist the City departments in obtaining reviews and approvals from applicable public agencies for design reviews, plan checks, and permits. Assist the City in obtaining all required permits, reports, and other information to bid the project. The City will pay all permit fees. The Consultant shall be required to provide continued communication and feedback with various City personnel throughout the process to provide a cost-effective and quality design that meets the needs of the client department(s). Post Design Services At the City's sole discretion, assist the City Department(s) with the following services. 1. Bidding a) Preparing bid documents and packages b) Answering bidder's questions City of 29rQ Md 4P9 20-040 c) Scheduling and attending pre -bid conferences and job/site walks d) Preparing bid addenda e) Preparing bid analyses and reviewing and responding to bidders' submittals, such as shop drawings, product data, samples and proposed equivalent products and materials. 2. Construction and Construction Management a) Prepare "as -built' drawings, in current CAD format, as required b) Visit construction site as needed to monitor quality of the work and resolve construction issues. c) Assist engineer, consultant and inspector with interpretation of the following: *Plans and specifications • Analysis of change conditions • Development of corrective actions • Review of shop drawings and other submittals • Review, negotiation and preparation of change orders d) Manage the construction phase and coordinate construction meetings to ensure the project is completed on time and within budget. • Provide weekly estimates of percent of work completed • Approve vendor invoices for submittal to the City. Move Management Services At the City's sole discretion, assist the City Department(s) with the following services. • Survey all existing items to relocate. • Meet with client and the client's furniture vendor to verify the placement of all items for move. • Third party/peer review of architectural plan(s). • Prepare move plans to show numbering system for ease of labeling boxes and items to move. • Prepare "move in" sketches for mover use, showing office and common area layouts. • Coordinate with the City's Telecommunication Services and instruct staff in preparing for the move. • Coordinate and closely supervise move labor. • Be responsible for all post -move follow-up. Special Services • Complete the State of California ADA surveys. • Provide value engineering services upon request. • Complete LEED Certification documentation upon request. Plans and Documents All plans and other documents prepared by the Consultant on behalf of the City shall become sole property of the City. All documents and files must comply with current requirements set forth by the various entities for record retention. Fee Proposal: In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: City of 29rQ Md 4PI< 20-040 The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Proposer. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination by Contractors" for each firm on their team. City of 29rQ MU 4U 20-040 Proposa Space Planning and Architectural M. Consulting Services April 20, 2020 u PROPOSAL Space Planning and Architectural Consulting Services RFP No. 20-040 Contents Section 1: Statement of Qualifications a. Cover Letter................................................................................................................ 3 b. Contract Agreement Statement................................................................................... 4 c. Firm and Team Experience......................................................................................... 4 IDS' In-house Capabilities...........:::.....................:::.....................:::............................................4 Technical and Design Experience of Key Personnel.................................................................5 Subconsultants........................................................................................................................... 6 ProjectTeam..............................................................................................................................6 Key Personnel Resumes............................................................................................................6 OrganizationalChart ..................................................................................................................7 StaffAvailability ..........................................................................................................................7 d. Understanding of Need............................................................................................... 8 ProjectUnderstanding................................................................................................................8 AnticipatedApproach.................................................................................................................8 e. Relevant Experience................................................................................................. 10 f. References................................................................................................................17 Section 2: Scope of Services and Schedule.....................................................................18 " IDS GROUP Page i 25G-16 Section 1: Statement of Qualifications Cover Letter Contract Agreement Statement Firm and Team Experience Understanding of Need Relevant Project Experience References 25G-17 AA IDS GROUP April 20, 2020 City of Santa Ana Gabriela P. Lomeli, Project Manager Public Works Agency; M-22 20 Civic Center Plaza; Ross Annex Santa Ana, CA 92701 SUBJECT: Section 1: Statement of Qualifications a. Cover Letter Proposal for Space Planning and Architectural Consulting Services RFP No. 20-040 Dear Ms. Lomeli and Members of the Selection Committee: IDS Group, Inc. (IDS) understands that the City of Santa Ana (City) is requires the services of a Professional Architectural Firm to orovide Space Plannina and Architectural Services on an as -needed basis. As an award -winning multi -disciplinary firm- specializing in the fields of architectural and engineering design services, IDS Group (IDS) engages both site -specific design and planning on multiple levels. "IDS" stands for Integrated Design Services, as our service delivery model. We draw from over 50 years of experience to design unique time-honored spaces through preservation, renovation, additions, and adaptive use. The following are highlights of our team strengths: • Multidiscipline Firm: IDS is able to provide all AE services in-house; thus allowing the city to realize efficiencies that come with managing multiple disciplines under one roof. • Similar Experience: We have recently completed very similar scope -of -services for numerous public and municipal agencies including the County of Los Angeles, County of Orange, City of Anaheim, City of West Covina, City of La Canada Flintridge, City of La Palma, City of Glendora, City of Murrieta, City of Menifee, City of Long Beach, and the Los Angeles Community College District, among others. • Move Management and Phasing Plans: We have extensive experience with projects where an existing building must remain in service during remodeling, renovation, and making building systems improvement work. We know how to organize move managements and phasing plans to limit the cost impacts arising from construction in occupied buildings. On behalf of the IDS team, we look forward to working with the City, applying our technical experience, management principles, and problem -solving skills to provide you with quality and responsive services required with this contract. IDS hereby acknowledge that we are in receipt of Addendum No. 1, dated April 14, 2020 and Addendum No. 2, dated April 15, 2020. IDS' Principal Agent, Mr. Said Hilmy, PhD, PE, SE, LEED AP, is authorized to bind the company and negotiate the contract on behalf of the organization and IDS' Project Manager, John Silber, AIA, will be the city's main point -of -contact. Please do not hesitate to call John at 949.387-8500 ext. 154 or by email at john.silber@idsgi.com should you have any questions pertaining to our proposal. Sincerely, Grou , Ip nc. JV�4 hn S ilber,, AIA Principal Architect IDS Cup, Inc. Said Hilmy, P , PE, SE, LEED AP Principal Agent 1 Peters Canyon Road, Suite 130, Irvine California 929d T, 9A9.387.8500 ♦ F: 949.387.0800 ♦ www.idsgi.com PROPOSAL b. Contract Agreement Statement IDS Group hereby acknowledges that we have reviewed and take no exception to the terms and conditions, including insurance coverage, as set forth in RFP No. 20- 040 ISpace Planning and Architectural Consulting Services Attachment 2. c. Firm and Team Experience We offer our clients fully integrated design by providing services that encompass the entire project including architecture and engineering design services, master/strategic planning, interior design, cost estimating, and construction administration. By offering a comprehensive suite of services, you can be assured that your style will be reflected in every detail of your space. IDS' In-house Capabilities Space Planning and Architectural Consulting Services RFP No. 20-040 "Your firm's contribution on one of the City's most important projects was most appreciated and highly valued. The City Council and City Staff are genuinely grateful for the excellent work performed by IDS and the professionalism exhibited throughout. Without hesitation, The City would highly recommend IDS to any agency or entity seeking similar services." Max Maximous, P.E. Former Public Works Director/City Engineer City of Rancho Santa Margarita Architecture: IDS provides architecture design, planning, project management and renovation services to public and private clients throughout California. As a full -service architectural firm, IDS is experienced in all phases of architecture from pre -design though project closeout. In addition, our architectural services involve ADA compliance studies and design, building assessments, alterations, and modifications, accessibility studies, fire and life safety assessment and design, code review, space planning, remodeling, repair of damaged and deteriorated structures, and expansions and additions to existing facilities, and new design. Project experience of IDS staff encompasses a variety of building type. Structural Engineering: Our structural engineering division is a recognized leader in the design, assessment, review, and retrofit of buildings and parking structures. The depth of our work includes the design of new buildings utilizing steel, concrete, masonry, and wood, the assessment and retrofit of numerous buildings of all sizes, the evaluation and repair of distressed structures, peer and plan review, constructability review, and forensic engineering. Our structural engineering services consist of the following: Structural and seismic assessment, Seismic risk mitigation and retrofit, Structural design services, Structural engineering evaluation and structural modifications. Mechanical and Plumbing Engineering: Our award -winning mechanical engineering division is comprised of professional engineers and designers who are experts in the fields of heating, ventilating, air conditioning, plumbing, piping, and fire protection. We have provided design services for HVAC, plumbing, and fire protection systems for countless public projects and "I just wanted to let you know I am hugely facilities. These projects encompass new construction, impressed with the finished product of the retrofit, modernization, and expansions of facilities. Purple Yoga Studio. It looks AWESOME! Electrical Engineering: The electrical engineering division of IDS has provided quality professional electrical engineering services to public and private clients. Our electrical engineers have extensive experience in a wide variety of projects and in the preparation of engineering A phenomenal finished product that truly enhances Fullerton's downtown. Thanks for making such a great sense of place and beautification of the City." Greg Sebourn, PLS City of Fullerton AA IDS GROUP Page 4 25G-19 PROPOSAL Space Planning and Architectural Consulting Services RFP No. 20-040 studies, analyses, plan reviews, preparation of drawings and specifications for new construction projects; construction cost estimates; field investigations; concept studies; reports, and post -construction support for electrical engineering projects. Cost Estimating: Our in-house cost estimator is experienced in supporting both new construction and complex renovation projects, and possess extensive knowledge of a variety of tenant improvement types. Utilizing the latest in cost control methods, IDS ensures clients' projects are well planned and expertly executed. In the delivery of its cost services, IDS provides reliable, accurate estimates while meeting its client's most critical deadlines. Phasing/ Move Management: Maintaining functional operations during an interior renovation project requires detailed planning. IDS Group provides phasing and move management services to access improvement impact to existing facility operations, on singular and multi -building alterations. Each building is unique in function, layout, and construction requiring specific building solutions. In preparation for administering each building's improvements, IDS Group prepares preliminary phasing plans to minimize operational disruption during the construction work. I STRATEGIC MOVE ~GEMEW M1Y Experience with Americans with Disabilities Act (ADA): Our expert ADA (Americans with Disabilities Act) team offers detailed ADA facility surveys, plan reviews, and product consulting on a regular basis to healthcare facilities, large corporations, and federal, state, and local government clients. Sustainable Engineering: The firm's project approach begins with a complete assessment of project requirements to achieve a LEED certification or provide a sustainable design without certification. To meet the project requirements our team will investigate all sustainability options including photovoltaic solar system, commercial and residential fuel cell systems, geothermal ground source heat pump systems, low energy LED lighting products, water conservation design solutions, day lighting harvesting, low -flow plumbing fixtures and high SEER air conditioning equipment. Technical and Design Experience of Key Personnel • IDS' Project Manager/Principal Architect, Mr. John Silber, AIA, has more than three decades of extensive experience with a diverse portfolio within both the public and private sectors. John maintains an unwavering focus on the details that make projects successful, from early design development through construction administration. Don begins with a thorough understanding of client goals and expectations, and makes sure that they inform every decision, solution, and direction. "Kudos, Thank you for your ongoing, great dedication to getting this right. Without all your efforts the project would not have been a lot bumpier than how we sometimes feel about it." Ronald Dean Everly John Wayne Airport, Orange County AA IDS GROUP Page 5 25G-20 PROPOSAL Space Planning and Architectural Consulting Services RFP No. 20-040 • Ms. Shelley Sivak, IDS' Lead Architect/Interior Designer, has over 25 years of experience in reviewing the state of the existing building, evaluating its size and layout for the intended use, and identifying the need for repair, renovation, and expansion. • Technical accuracy is deeply embedded in the guiding principles of IDS Group and will be critical the success of this project. Said Hilmy, PhD, SE, LEED AP, will be our proposed QA/QC Manager to confirm adherence to industry standards and code requirements and ensure our stringent internal quality management program is enforced and maintained throughout the performance of this contact. Other key team members include: • Jaime Rosenbach, MS, SE, IDS' Senior Structural Engineer, with more than 32 years of experience, has been involved in the design of new structures, evaluation and retrofit of existing structures, remodel and modernization of existing buildings, and has conducted and reported numerous forensic seismic investigations. • Darren Smith, PE, BEAP, LEED AP BD+C, IDS' Mechanical/Plumbing Manager, has 23 years of experience in both design bid build and design build projects. Darren is an experienced design engineer and project manager with extensive experience in designing and managing numerous construction projects requiring strong cross communication at various levels of project ownership • IDS' Project Manager for our Electrical Division, Robin O'Neil, with more than 35 years of experience, in commercial, municipal lighting and utility infrastructure projects. Rob is an industry expert in Title 24 Compliance, working with both clients and architects to educate them on the changes to the code • IDS' Cost Estimator, Mr. Dakhil, BSCE, MSCE, has over 30 years of pre -construction, construction management, and estimating experience in a wide spectrum of projects ranging in values from $1 million to more than $250 million. Subconsultants IDS Group does not anticipate using any sub -consultants forthis project. IDS will be providing all necessary Architectural and Engineering services for this project. Project Team Our seasoned group of professionals, listed on the organization chart located on the following page, has worked independently or teamed on projects with similar scopes of work. Our expertise and project team is well suited for this project and has proven success providing structural engineering services to the City of Santa Ana. Key Personnel Resumes Full resumes of key personnel proposed to work on this project are provided Appendix A of this proposal. Our integrated approach connects designers with engineers, that's how we create cultural landscapes that innovate, inspire dialogue, and encourage shared ownership of environment. AA IDS GROUP Page 6 25G-21 PROPOSAL Organizational Chart W. '+..PrincipalAgent Said Hilmy, PhD, PE, SE, LEED AP ® John Silber, AIA Space Planning and Architectural Consulting Services RFP No. 20-040 Jaime Rosenbach, MS, SE Shelley Sivak, RA, LEED AP Robin O'Neil, PE Victor Mercado, MS, SE Song Bmndner, RA, LEED GA Michael Reed Ellen Wu, PhD, PE Henry Ling, RA Anmar Hiassat, PE Mechanical � Plumbing ® Darren Smith, PE, BEAP, LEED AP BD+C Faisal Dakhil, BSCE, MSCE Alexander Yau, EIT Ronaldo Magno Staff Availability ® = Key Personnel The following is an estimate of the availability of our key personnel during the duration of this project. The percentages of key staff availability shown are projected based on anticipated workload. These percentages represent the average time available for a team member. Actual time may vary depending on the project specifics. Said Hilmy 25% John Silber 30% AA IDS GROUP Page 7 25G-22 PROPOSAL Shelley Sivak 35% Song Brandner 40% Henry Ling 30% Jaime Rosenbach, MS, SE 30% Victor Mercado, MS, SE 40% Ellen Wu, PhD 45% Robin O'Neil 30% d. Understanding of Need Project Understanding Space Planning and Architectural Consulting Services RFP No. 20-040 Michael Reed 25% Darren Smith, PE 25% Alexander Yau, EIT 40% Anmar Hiassat 30% Ronaldo Magno 35% Faisal Dakhil, BSCE, MSCE 25% IDS understands that the City of Santa Ana will be retaining the services of an Architectural and Engineering firm to provide As -needed Space Planning and Architectural Consulting Services to provide architectural and engineering design services, space planning, site analysis, construction management, ADA survey, and move management services on an as -needed base. Anticipated Approach Our general approach to providing our standard services for each project commences with a solid understanding of the project requirements, including budget, schedule, details of scope of services, and deliverable items. Our work plan is based on effective management of resources which will include developing a project schedule, implementing effective communication protocol, monitoring project costs and budget, and implementing quality control measures to ensure quality documents. The following are the basic steps to take a project from conception to bidding. Note that not all projects with the city will involve all steps, projects that consist only of studies or due diligence report will have different deliverables: 0 Establishing Goals and Metrics for Success: We will conduct kickoff meetings with City staff and stakeholders designated by the City to establish the specific goals and metrics the City has envisioned for each project. 0 Developing a Work Plan: After we have completed a thorough review and assessment, IDS will develop a work plan that achieves the City's benchmark goals for each project. The scope(s) will be developed based on City priorities, severity of conditions, and immediate needs for the project. We anticipate that this will be an interactive process with the City's Project Manager. 0 Pre -Planning: Our pre -planning approach consists of team project managers re-emphasizing the assignment goals, time schedules (work-plan/hours to complete), as -built drawing review, and City employee escort coordination when needed, and schedule coordination on among team resources. This detailed plan establishes clear direction, a timeline for completion, and team buy -in. AA IDS GROUP Page 8 25G-23 PROPOSAL Space Planning and Architectural Consulting Services RFP No. 20-040 • Design Development: We believe that the best results occur when the clientlowner participates fully in all phases of the project. We strongly encourage meetings and group sessions with the project stakeholders to discuss the project's direction and goals. It is the owner who has the most intimate knowledge of their vision, needs, and strategic objectives for success. • Management Plan: IDS is familiar with all PMI Standards and works within their guidelines in order to ensure project success from design through completion. • Project Delivery: IDS is prepared and equipped to provide the request services to the City in a timely manner and on relatively short notice so as to enable the City to meet critical deadlines and schedules. 0 Schedule Control: We will update the schedule and work plan regularly based upon the actual hours worked that are tracked by our internal accounting system. In this way, we can adjust resources to ensure that the project milestones are completed on schedule. We also have an excellent record working on fast -track projects. In these projects, it is essential for the design team to meet the critical path milestones that precede project completion. 0 Cost Control: As design progresses, the more -detailed documents can be virtually overlaid over previous ones, and changes/additions are immediately visible on screen. This ensures that our estimates at logical milestones during design (SD, DID, CD, etc.), can execute the later levels of design faster and more accurately. When tasked with value engineering on the same project, our team members will go back and modify the original takeoffs to determine the less expensive methods or materials to construct the project. Quality Assurance: Quality Assurance has always been our company's strong commitment. We emphasize establishing and maintaining technical and professional expertise among our staff and in their work product. All our professionals are encouraged to maintain memberships in professional organizations, to attend professional development conferences, and to sustain proficiency within the field of engineering. As a testimony to our audited Q/A Q/C procedures, IDS Group accomplished ISO 9001 Certification AA IDS GROUP Page 9 25G-24 PROPOSAL Space Planning and Architectural Consulting Services RFP No. 20-040 e. Relevant Experience CITY OF LA PALMA CITY YARD OFFICES I La Palma, CA City Maintenance staff offices, meeting I break room, and locker room are housed in a portion of a modular metal building. These facilities were in a worn condition, were a poor match to current space needs, and did not comply with ADA/Accessibility requirements. The floor plan wasted space thanks to inefficient corridor circulation and needless compartmentalization of workspace. IDS developed a design, which simplified the space plan and opened up the space. The break room and open office areas line the west side of the building, and this side of the building uses an open ceiling layout and windows to transmit a sense of openness. Locker rooms, manager's offices, and electrical/IT spaces line the east side of the building. Space Planning Interiors Upgrades I Renovations ADA Compliance Mechanical/Electrical Systems Phasing / Move Utility Coordination Coordination with City Management Site Analysis Departments Cost Estimating M Structural Engineering Contact: City of La Palma Mr. Michael Belknap, Community Services Director 714.690.3350 Completed: 2018 EMCORE CORPORATION ALHAMBRA CAMPUS SPACE PLANNING, REVOATIONS AND EXPANSION I Alhambra, CA Emcore is in the process of realigning the uses of it's building at the Alhambra campus. The realignment will consolidate the uses in the easterly portion of building #3 and remove all current uses for the renovations and expansion of Building #2. Building #3 renovations/expansion involve approximately 3,900 square feet of offices and works stations, lab renovations, a new 900 sq. ft. engineering lab, elimination of 2 restrooms, as well as upgrades to the remaining restrooms for code compliance. Additional improvements include reinstating the door opening on the east elevation; provide piping connections for 2 to 3 dry nitrogen lines and concrete pads for the lab tables. Building #2 is a two story, 11,806 sq. ft. building. The ground floor renovations and remodel consist of a gym for staff use, a breakroom with kitchenette, relocation of the visitor reception lobby area, offices/cubical space, conference rooms, and restrooms. Renovations for the second floor will include a boardroom, offices and cubical space and restrooms. Space Planning Interiors Upgrades I Renovations ADA Compliance Mechanical/Electrical Systems Phasing / Move Site Analysis Structural Engineering Management Cost Estimating Contact: Emcore Corporation Mr. Steve De Sena, Senior Manager I 626.293.3657 I Design Completed: 2019 AA IDS GROUP 25G-25 Page 10 25G-26 PROPOSAL Space Planning and Architectural Consulting Services RFP No. 20-040 CITY OF AZUSA LIGHT & WATER DEPARTMENT SPACE PLANNING, REMODEL AND RENOVATIONS I Azusa, CA The City of Azusa Light & Water (L&W) retained IDS to provide A/E services for the renovations and remodel of their customer service area. Scope -of -work included reconfiguration of the storage room into an office with four workstations; demolition the solid partition wall dividing five (5) Customer Service Representative Workstations; conversion of open space into children's seating/ entertainment zone; relocation of security video cameras, television screens, phone lines and network conduit; installation of network switch customer signage, and relocation of number system or installation of a green light or electronic arrow system to alert waiting customers of open workstations, and installation of a bullet resistant transparent partition barrier with acrylic slot louvers to serve customers from a secure side of the partition. Space Planning Interiors I Material Upgrades I Renovations ADA Compliance Specifications Phasing / Move Utility Coordination Mechanical/Electrical Systems Management Site Analysis IT Coordination Cost Estimating Structural Engineering =7t: City of Azusa Light &Water Department Ms. Judy Tran, Utilities Administrative &Financial Services Manager 626.812.5174 Design Completed: 2019 AA IDS GROUP 25G-27 Page 12 6 N l°f W W W W W W a a < ¢ a a x x x x x x a a a a a a 1011111111 9 T y�y O O @ O N C (n (0 w O C N C Q C C N 'D — @ m ` V N D > N O C N O N N _ N j VJ 7 0 Y U 'O Oa) (0 U) L N N O N L 25G-28 11 25G-29 PROPOSAL Space Planning and Architectural consulting Services RFP No. 20-040 COUNTY OF ORANGE I JOHN WAYNE AIRPORT AIRPORT OPERATION CENTER REMODEL & UPGRADES I Santa Ana, CA The scope of work for the Airport Operation Center (AOC) comprises numerous improvements to the existing Thomas F. Riley, Terminal A including a temporary/redundant Sheriff Airport Operation's Center, and a temporary/redundant maintenance response/operations center. In addition, renovations of approximately 3,500 square feet of office related area in the Terminal A Administration suite to create a new consolidated Airport Operations Center, Maintenance/BPOC spaces, computer room, Operations spaces, and Public Affairs spaces. IDS Group is providing full -spectrum services to include planning/programming, architectural, structural, mechanical/plumbing, electrical, and security design services from project initiation through final construction. It is noted that the project delivery method for this project is CM -at -Risk (CMAR). As such, close coordination with JWA and the selected contractor will be required from the beginning to the completion of the construction in order to ensure all deliverables meet the expectation of all parties involved. Space Planning • ADA Compliance Utility Coordination Site Analysis • Interiors I Material Specifications • Mechanical/Electrical Systems • IT Coordination Upgrades I Renovations • Phasing / Move Management Cost Estimating Structural Engineering Contact: John Wayne Airport Mr. Steve Chaky, Project Manager 1949.252.5171 I Design Completed: 2019 u IDS GROUP 25G-30 Page 15 ■ 9 � � � � 25G- 1 PROPOSAL Space Planning and Architectural consulting Services RFP No. 20-040 f. References Emcor Corporation Alhambra Campus Space Planning, Renovations and Expansion, Alhambra, CA Emcor is in the process of realigning the uses of it's building at the Alhambra campus. The realignment will consolidate the uses in the easterly portion of building #3 and remove all current uses for the renovations and expansion of Building #2. Mr. Steve De Sena, Senior Manager, Operations Support 626.293.3657 • Steve De Sena a❑Emcore.com West Basin Municipal Water District Donal L. Dear Building Space Allocation and Mocernization, Carson, CA IDS was retained to prepare a Preliminary Design Report (P.D.R.). The scope of work included review and evaluate the existing building and the preliminary space plan completed in 2015. IDS approached this from a fact and data gathering exercise that culminated in a distillation of the information gathered. Mr. Don Zylstra, P.E., Senior Water Resources Engineer 310.660.6212 • DonZ@westbasin.org City of Irvine Workspace Relocationand Tenant Improvments, Irvine, CA The project required the reorganization of interrelated offices in the police department, the expansion of its locker/shower rooms, the redesign of the Traffic Management department and the relocation of Public Works and other departments to a separate building in a new location. Mr. Chris Brown, Senior Project Manager 949.724.6937 • chbrown 6ct cityofirvine.org City of Azusa Light & Water Department Space Planning, Remodel and Renovations, Azusa, CA =17171= l 171,7- EI7 1 FIN F16—1 ll-1;.-I F— ❑ r� fi 6-1 GInI�❑nln,-irlGln ❑I�❑aCl-illl❑❑ ❑❑iii■ IDS provided AE services to the City of Azusa for the remodeling and design services for its Customer Service Lobby area. Scope of work included reconfigure an office supply and equipment storage room into an office with four workstations; demolish the solid partition wall dividing five (5) Customer Service Representative workstations from the lobby, convert an area into children's seating/ entertainment zone; relocate security video cameras, television screens, phone lines, network conduit; and installation of network switch, customer signage. Ms. Judy Tran, Utilities Administrative & Financial Services Manager 626.812.5174 • itran(DazusaCA.gov u IDS GROUP 25G-32 Page 17 Section 2: Scope of Services and Schedule 25G-33 PROPOSAL Space Planning and architectural consulting Services RFP No. 20-040 Section 2: Scope of Services and Schedule IDS understands that diversity is the essence of on-call/as-needed space -planning and architectural consulting services. Assignments vary greatly in scope, duration, and degrees of technical complexity. We use a project -specific tailored approach that adheres to the following general principles. • At the outset confer with the City Project Manager to develop a clear understanding of the project scope and perimeters c Include our multi -discipline A/E team to gain a wholistic understanding of demands and variables • Submit the project -specific proposal to the City Project Manager that includes: o Our project understanding including the City's project budget if known. o Scope of services including assumptions and exclusions. o Proposed timeline; and o Proposed compensation delineated by phase and task. • Upon authorization to proceed, IDS will provide our services to completion c Always relying on the City Project Manager as our City prime point of contact c Always keeping the City Project Manager informed of developments in real time Description of Work: We understand that the scope of services includes: Site Analysis • IDS' team will perform a site analysis which may include site visits, photographs, analysis of existing space(s). c Deliverables: Written reports annotated by photographs, annotated existing facility drawings, and graphics Conceptual Layouts / Space Planning • The IDS' team will develop conceptual layouts and space plans addressing City requirements based on our meetings with the City's staff, project scope, budget, time and project constraints, and priorities. c Deliverables: Annotated sketches (most often in plan view), photographs, and letter summarizing criteria, alternative design schemes, Rough Order of Magnitude Likely Cost Estimates for budgeting purposes, and recommendations. Permits/City Approvals • IDS' team will provide the customary A/E project technical support during the permit/approval process. c Deliverables: submittal documents plan review comment responses, meetings when required — from submittal to "permit ready to issue" milestone. AA IDS GROUP 25r -34 Page 19 PROPOSAL Space Planning and architectural consulting Services RFP No. 20-040 Post Design Services • IDS' team will provide technical support during bid and construction phases including meetings when requested by the City c Deliverables: review of bidders'/contractors' requests for information, bid addenda, submittal review, and when requested review of contractors' application for payment, change order requests, contract close-out including punch list documentation. Move Management Services • IDS' team will develop move management plans. c Deliverables: assessment of phasing options including likely impacts to construction costs, development of a preferred option phasing plans, coordination of any construction documents to the preferred option so that construction contract documents include contractor obligations under the move management plan Special Services • IDS' team will meet with the City's staff to review the project scope, budget, time and project constraints, and priorities. Provide special services as delineated. c Deliverables: Project specific delineated Plans and Documents • IDS' team will meet with the City's staff to review the project scope, budget, time and project constraints, and priorities. Develop and refine design solutions phase by phase for schematic design, design development, and construction document. Refinement of design solutions will be done in close consultation with the City and will follow City directives and going forward guidance c Deliverables: design graphics and developed into technical construction drawings/specifications — includes, as appropriate to the assignment and phases 2D plans, sections and elevations; rendered 3D drawings and illustrations; and product literature accompanied by product samples when required. �� IDS GROUP 25G-35 Page 20 Task/Milestone Week Kick-off Meeting Inventory IDS receives pertinent record documents Visual observations and stakeholder interviews IDS provides draft staff survey to the City for review Staff surveys completed IDS completes Deliverables and submits to the City Teleconference / Meeting City review comments & going forward directives received by IDS IDS completes Deliverables and submits to the City Teleconference / Meeting City review comments & going forward directives received by IDS IDS completes Draft Deliverables and submits to the City r Draft Deliverables review meeting City review comments & going forward directives received by IDS IDS completes Final Deliverables and submits to the City IDS provides to the City its proposed implementation plan including scope of services/compensation Balance of implementation '- - 1 ■ /WW, -------------- ■ \ - WON PROPOSAL Space Planning and Architectural Consulting Services RFP No. 20-040 Section 3: Fee Proposal Per the RFP instructions, IDS has enclosed our Fee Proposal under separate sealed envelope. &A IDS GROUP 25G-38 Page 23 Section 4: Certifications Attachment 3-1: Non -Collusion Affidavit Attachment 3-2: Non -Lobbying Certification Attachment 3-3: Non -Discrimination Certification 25G-39 PROPOSAL Space Manning and architectural consulting Services RFP No. 20-040 Appendix ATTACHMENT CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Code 7105 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note, The above Non -collusion Affidavit is part of the Proposal. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California County of �i c Sub9cribed and am to (or affirmed) before me on this /S14 day of4klil 20,'j by 061 t/ Ln , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me Notary Public Signature Notary Public Seal SARAN M. SCOtARI Notary PtGic-Celat. ia - Orange Comp € cotryin uo t 2221W Ny Comm Ewie,, Oec 5.2021 City cf Santa Ana RFP 20-040 Page A3-1 �� I DS GROUP 2 5 G— A O Page 25 PROPOSAL Space Planning and architectural Consulting Services RFP No. 20-040 NON -LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that. (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: �� Title: rresident Firm: IDS Group, Inc. Date: April 17, 2020 City of Santa Ana RFP 20-040 Page A3-2 AA IDS GROUP 251 Page 26 PROPOSAL Space Planning and architectural consulting Services RFP No. 20-040 NON-DISCRIMINATION CERTIFICATION The undersigned Contractor or corporate officer, during the performance of this contract, certifies as follows: 1. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Contractor shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations; and orders of the Secretary of Labor, or pursuant thereto, and will permit access to hisiher books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. City of Santa Ana RFP 20-040 Page A3-3 AA IDS GROUP 2 5 G -42 Page 27 PROPOSAL Space Planning and architectural consulting Services RFP No. 20-040 The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance, provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subContractor or Contractor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States. B. Pursuant to California Labor Code Section 1736, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any Contractor of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: v i Title: President Firm: IDS Group,lnc. Date: April 17, 2020 City of Santa Ana RFP 20-040 Page A3-4 AAIDS GROUP 25G-43 APPENDIX Ak Fr li--leg- Appendix: Key Personnel Resumes 25G-44 PROPOSAL Space Planning and architectural consulting Services RFP No. 20-040 John Silber, AIA Project Manager / Principal Architect Mr. Silber is an award -winning architect covering a broad range of urban projects, including a number in areas of special interest, such as the link public education creates between culture and economic vitality. He has mastered the interface between community design expectations, urban in -fill architecture and modern code standards for fire / life safety, energy, and accessibility. John has been an active member of the architecture and urban design of Southern California. Education • Masters of Architecture, Southern California Institute of Architecture Professional Credentials • Professional Architect: CA (#15573) Professional Affiliations • American Institute of Architects (AIA) Relevant Project Experience • Alhambra Campus Tenant Improvement Building #2 and #3, Alhambra, CA: IDS is providing architectural, structural, mechanical engineering (HVAC & plumbing) and electrical engineering for a tenant improvement involving a corporate office and engineering lab in existing buildings. Area of work in building 3 is 3,900 SF, and building 2 is 11,806 SF. As Principal Architect, John oversaw the project and coordination. The scope of the project includes field verifying existing conditions, construction documents, space consolidation, and renovation, restroom design, and ADA compliance. • City of Azusa Light & Water Department, Azusa, CA: Principal Architect providing architectural design service for the remodeling of the building to improve the safety and security for its employees. Scope of services include reconfiguration of an office supply and equipment storage room into an office with four workstations, ADA upgrades, and interior finishes. • City of Irvine Workspace Relocation and Tenant Improvements, Irvine, CA: Project Manager for the tenant improvement of the expansion and relocation of various departments in the City of Irvine Civic Center. The project primarily focused on the expansion of the existing police department (Public Safety) as a result of recent population growth within the city in the last few years. • West Basin Municipal Water District, Donald L. Dear Building, Carson, CA: Principal Architect. IDS was hired to perform a Preliminary Design Report (P.D.R.) where we would review and evaluate the existing building as well as a preliminary space plan completed in 2015. We were to asses both the existing and the 2015 proposed plan for Architectural, Mechanical, Electrical and Plumbing needs. • City of La Palma City Yard Offices, La Palma, CA: Principal Architect. These facilities were in a worn condition, were a poor match to current space needs, and did not comply with ADA/Accessibility requirements. The floor plan wasted space thanks to inefficient corridor circulation and needless A"IDS GROUP 25r — A 5 APPENDIX PROPOSAL Space Planning and architectural consulting Services RFP No. 20-040 compartmentalization of workspaces. As Principal Architect, John was responsible for the design team developing the conceptual plans. The new layout simplified the space plan and opened up the space. • Orange County Sheriffs Department (OCSD), Voice Over Internet Protocol Telephone Modernization Project: Project Manager responsible for providing a condition assessment on existing OCSD facilities for adequately supporting the transformation of existing telephone lines to VOIP, including the planning, design and management of necessary building upgrades in support of the modernization project. • CalOptima Tenant Improvements, Orange, CA: Principal Architect. IDS was retained by the CalOptima to provide architectural and engineering services for tenant improvement and modernization projects for CalOptima's 10-story office building. IDS reviewed documents provided by the CalOptima, conducted a visual inspection of the facilities, developed designs and construction documents for multiple projects, and design for the installation of meeting audio system improvements. Our analysis included detailed baseline Architect's Estimate of Probable Construction Cost (AEPCC). IDS assisted CalOptima with value -engineering decision making in those instances when the AEPCC exceeded budget. • Inland Empire Utilities Agency — Sludge Building Locker and Shower Upgrades, Rancho Cucamonga, CA: IDS was tasked with making improvements to the existing 'Sludge Building' to better suit the needs of the facility. These improvements included making substantial changes in two of the three bays within the 7,185 SF structure. The first bay contained a small breakroom, storage area, workshop, and a dilapidated locker room area. The second bay contained a series of chlorination tanks that were to be removed to allow for addition on -site storage of material • City Hall & BTRCC Building Improvements, Rancho Santa Margarita, CA: Principal Architect for architectural services, property assessment and rehabilitation. Conducted a visual inspection, developed a move management plan, and a "pros -and -cons" assessment for installation of different building systems. Also provided Architect's Estimate of Probable Construction Cost (AESPCC) and provided updates of the Estimate as a part of the 85%, 100% and final deliverables. • John Wayne Airport I County of Orange Terminal Improvements Project, Santa Ana, CA: Principal Architect. The Terminal Improvements Project consists of 31 distinct tasks of physical improvements occurring in and around Terminals A, B, and C. Focus of the work was on Terminals A and B, bringing them to the modern standard established in the nearly -new Terminal C. Project included the creation of bridging documents for improvements to life -safety, which included re -zoning the fire alarm system, redesign and modernization of selected customer dining areas and service counters, complete replacement of the car rental service counter, and design services for the new Flight Information Display Systems (FIDS) and Baggage Information Display Systems (BIDS). • Palos Verdes Library Annex Building, Palos Verdes, CA: At the request of the Palos Library District (the "District") IDS Group has prepare a schematic design for the creation of The Annex 2.0 addition to the Peninsula Center Library (the "Library"). As Principal Architect, John worked with the District to bring their goals to life. The design repurposes 1,919 square foot of the parking deck leaving all existing surround architectural elements intact A"IDS GROUP 25r — A C APPENDIX PROPOSAL Space Planning and architectural consulting Services RFP No. 20-040 Said Hilmy, PhD, SE, LEED AP Principal Agent Dr. Hilmy has 30 years of experience in structural engineering design and analysis and project management with strong expertise in the design and upgrade of steel, concrete, and wood structures. Recognized for his knowledge of code developments and seismic retrofit, Dr. Hilmy has worked on more than $3 billion engineering projects and more than 200 seismic assessments and retrofit projects in California and other states since the 1985 Mexico City earthquake. Dr. Hilmy served on the Seismology Committee of the Structural Engineers Association of California, chairing the Building Response Subcommittee. He is involved in research activities with the University of California, Irvine, and University of California, Berkeley. Dr. Hilmy has authored over 50 papers and technical publications dealing with structural systems and building seismic response. He was selected by the National Institute of Building Sciences of Washington, D.C. to contribute to their on -going research work in developing practical tools for the structural design of buildings to resist extreme loadings and blasts. Dr. Hilmy holds two patents related to an invention of a cost effective seismic dissipation device for building applications. In addition, he has won over 20 'Excellence in Engineering' awards for seismic design from numerous local and national organizations. Recognition included four in 2012 for building seismic designs from the Structural Engineering Association of California (SEAOC) and Southern California (SEAOSC), American Society of Civil Engineers (ASCE), and Orange County Engineering Council (OCEC). In addition, Dr. Hilmy has been providing aviation engineering since 1990 and has been instrumental in his contribution, serving as Principal, to the $543 million Airport Improvement Program at John Wayne Airport (JWA) in Orange County, California. The project includes one of the largest seismic upgrade efforts ever performed for existing US airports. In fact, his projects for the JWA Airport Improvement Program have been acknowledged with 8 awards, including "Project of the Year". Education • Doctorate, Structural Engineering, Cornell University • Master of Science, Structural Engineering, Cornell University • Bachelor of Science, Civil Engineering, Cairo University Professional Credentials • Professional Structural Engineer: California (#S-3680) • Professional Civil Engineer: California (#C-43988), Colorado (#0043538), Hawaii (#11386), and Utah (#8541179-2203) • LEED Accredited Professional Professional Affiliations • American Society of Civil Engineers (ASCE) • Structural Engineering Association of California (SEAOC) • Structural Engineers Association of Southern California (SEAOSC), Seismology Committee and Building Response Subcommittee " IDS GROUP 25r — A 7 APPENDIX PROPOSAL Space Planning and architectural consulting Services RFP No. 20-040 • National Committee on Seismic Effects (NCSE) • Earthquake Engineering Research Institute (EERI) • Orange County Engineering Council (OCEC) • American Concrete Institute (ACI) • Sigma XI Honorary Society • Cornell Alumni Association • Listed in USA Who's Who in Science and Engineering, 1994-1995 Relevant Project Experience • Alhambra Campus Tenant Improvement Building #2 and #3, Alhambra, CA: IDS is providing architectural, structural, mechanical engineering (HVAC & plumbing) and electrical engineering for a tenant improvement involving a corporate office and engineering lab in existing buildings. Area of work in building 3 is 3,900 SF, and building 2 is 11,806 SF. • City of Azusa Light & Water Department, Azusa, CA: IDS provided architectural and engineering design service for the remodeling of the building to improve the safety and security for its employees. Scope of services include reconfiguration of an office supply and equipment storage room into an office with four workstations, ADA upgrades, and interior finishes. • City of Irvine Workspace Relocation and Tenant Improvements, Irvine, CA: Project Principal for the tenant improvement of the expansion and relocation of various departments in the City of Irvine Civic Center. The project primarily focused on the expansion of the existing police department (Public Safety) as a result of recent population growth within the city in the last few years. • John Wayne Airport I County of Orange Terminal Improvements Project, Santa Ana, CA: Principal Architect. The Terminal Improvements Project consists of 31 distinct tasks of physical improvements occurring in and around Terminals A, B, and C. Focus of the work was on Terminals A and B, bringing them to the modern standard established in the nearly -new Terminal C. Project included the creation of bridging documents for improvements to life -safety, which included re -zoning the fire alarm system, redesign and modernization of selected customer dining areas and service counters, complete replacement of the car rental service counter, and design services for the new Flight Information Display Systems (FIDS) and Baggage Information Display Systems (BIDS). CalOptima Tenant Improvements, Orange, CA: IDS was retained by the CalOptima to provide architectural and engineering services for tenant improvement and modernization projects for CalOptima's 10-story office building. IDS reviewed documents provided by the CalOptima, conducted a visual inspection of the facilities, developed designs and construction documents for multiple projects, and design for the installation of meeting audio system improvements. Our analysis included detailed baseline Architect's Estimate of Probable Construction Cost (AEPCC). IDS assisted CalOptima with value -engineering decision making in those instances when the AEPCC exceeded budget. AA IDS GROUP 25r — A Q APPENDIX PROPOSAL Space Planning and architectural consulting services RFP No. 20-040 Shelley Iger Sivak, RA, LEED AP Architect / Interiors Ms. Sivak has been involved in the fields of architecture and interior design for more than 25 years, shaping space, and bringing life to both urban and suburban settings, which create a strong sense of place. Shelley specializes in reviewing the state of the existing building and evaluates' its size and layout for the intended use, identifying the need for repair, renovation and expansion. Projects have included programming, schematics, design development, color and finish selections, client presentations, construction documentation, researching and writing specifications, budgeting, project and construction administration. The balance of Ms. Sivak's experience ranges from corporate interiors, commercial, institutional, restaurant and food service projects, healthcare, and themed entertainment projects. Shelley has knowledge of all project phases and the ability to carry design intent of the building through to the interior of a project. Education • Master of Architecture, California State Polytechnic University, Pomona Professional Credentials • Licensed Architect: CA (#C33767) • LEED Green Associate Accredited Professional Relevant Project Experience • County of Orange Human Resources Consolidation, Orange, CA: As Project Manager, Ms. Sivak worked with the Agency to consolidate various divisions from separate buildings onto two floors of a single building. These spaces included private and open office areas, reception and restroom areas. Scope of work consist of space planning, interior design, FF&E with cost estimates, design of custom built-in work areas, and construction administration. • OCHCA 401 Tustin Campus: Wellness Center, Crisis Residential Center, Education & Training Center, Orange, CA: Ms. Sivak was the Architect and Interior Designer for OCHCA 401 Tustin Campus. The campus consist of three (3) main buildings and a maintenance building. The scope -of -work included space planning, expansion, new design, building finishes, design and procurement of custom furniture as well as classroom, conference room and office systems furniture, cost estimating, and construction administration services. In addition, Ms. Sivak coordinated with stakeholders and community members to ensure the goals and objectives of the project was achieved. • Memorial Care Technology and Training Center (MTC) Powered by Sirius, Orange, CA: MTC was created with the vision to use technology as an accelerant to improve patient care, patient outcomes and organizational efficiencies. Clients have the opportunity to experiment and train on the Center's fully integrated computer system and more. Ms. Sivak was the Project Manager overseeing the design for the tenant improvements. Scope -of - work included space planning, interior design, custom furniture design, switch -glass conference, computer room upgrades, cost estimating, and construction administration. " IDS GROUP 25r — A A APPENDIX PROPOSAL Space Planning and architectural consulting Services RFP No. 20-040 Faisal Dakhil, BSCE, MSCE Cost Estimator Mr. Dakhil has over 30 years of pre -construction, construction management, and estimating experience in a wide spectrum of projects ranging in values from $1 million to more than $250 million. As Senior PM and Chief Estimator of major construction companies, Faisal has accumulated a long track record of successful jobs coming in under budget and on -time, resulting in substantial savings for the clients. Education • Master of Science, Civil Engineering, University of Southern California, Los Angeles, CA • Bachelor of Science, Civil Engineering, University of Southern California, Los Angeles, CA Building Evaluation Projects: Rialto Birdsall Park Restroom & City of Rialto Rialto, Ca 3/15/2018 260K Building Evaluation: Concession Building Public ADA Deficiencies and Works Repair Rialto Fergusson Park Restroom City of Rialto Rialto, Ca 3/15/2018 240K Building Evaluation: Building 1 Public ADA Deficiencies and Works Repair Rialto Fergusson Park Snack Bar City of Rialto Rialto, Ca 3/15/2018 100K Building Evaluation: & Restroom Building 2 Public ADA Deficiencies and Works Repair Rialto Flores Park Restroom City of Rialto Rialto, Ca 3/15/2018 170K Building Evaluation: Public ADA Deficiencies and Works Repair Rialto Jerry Eaves Park City of Rialto Rialto, Ca 3/15/2018 258K Building Evaluation: Restroom & Snack Bar Building 1 Public ADA Deficiencies and Works Repair Rialto Jerry Eaves Park City of Rialto Rialto, Ca 3/15/2018 79K Building Evaluation: Restroom Building 2 Public ADA Deficiencies and Works Repair Rialto City Park Restroom City of Rialto Rialto, Ca 3/15/2018 142K Building Evaluation: Building & Concession Barl Public ADA Deficiencies and Works Repair Rialto City Park Restroom, City of Rialto Rialto, Ca 3/15/2018 360 Building Evaluation: Concession Kitchen and Press Public ADA Deficiencies and Box Bar Building 2 Works Repair Rialto Anderson Park Parking City of Rialto Rialto, Ca In Progress In Building Evaluation: and Path of Travel Walkways Public Progre ADA Deficiencies and Works ss Parking lot and Walkways Repair " IDS GROUP 25r -5O APPENDIX PROPOSAL Space Planning and architectural consulting Services RFP No. 20-040 Robin O'Neil, PE Electrical Engineer Manager With over 30 years of Electrical Engineering experience, Mr. O'Neil has acquired a great deal of experience and knowledge in the design of various types of Building Electrical systems including power load analysis, low voltage voice/data, emergency power generation, medium to high voltage, lighting and lighting controls, and power distribution. His vast project experience ranges from industrial facilities, hospitals, government, retail centers, restaurants, fast food chains, and office buildings, to various multifamily housing facilities, recreational buildings, and essential buildings, as well as school modernization and construction. Education • Bachelor of Science, Civil Engineering, California State University, Long Beach, CA Professional Credentials • Professional Electrical Engineer, California (E18557) Professional Affiliations • ASH RAE (Past President, Orange Empire Chapter) Relevant Project Experience • City of Irvine Workspace Relocation and Tenant Improvements, Police Department Locker Room Expansion, Irvine, CA: The project primarily focused on the expansion of the existing Public Safety department due to recent population growth within the city in the last few years. The current Civic Center houses many department, including Public Safety, and in order to accommodate the expansion, several departments have been slated to be relocated at a different location. • Nixon Presidential Library and Museum, Yorba Linda, CA: Serving as the Principal -in -Charge, Rob worked with our MEP team to complete the feasibility review of this project and design upgrades to included new duct distribution throughout the renovation area with re -use of the existing air handlers. New digital controls with remote sensors provided optimum climate control for each individual exhibit area. Linear diffusers were implemented to blend in with the architectural exhibit features. • IT Server Room Cooling Improvements, Orange County Sanitation District: Fountain Valley, CA: Rob was Principal -in -Charge for the upgrade of the existing cooling system of the IT Server Room in the Control Center increasing existing cooling capability by replacing existing 1-1/2" chilled water piping with 2-1/2" pipe. • Orange County Public Works, Emergency Generator Replacement, Orange County, CA: As Principal -in -Charge, Rob oversaw the design services for the replacement of existing generators at several sites. IDS will evaluate the existing emergency electrical distribution systems and normal power interface, check the adequacy of the existing equipment, propose new emergency equipment, and make any necessary design changes to the electrical systems to achieve the required connections for capacity of the new generator unit. " IDS GROUP 25r _51 APPENDIX PROPOSAL Space Planning and Architectural Consulting Services RFP No. 20-040 Darren B. Smith, PE, BEAP, LEED AP BD+C Mechanical / Plumbing Project Manager Darren Smith is a registered mechanical engineer with more than 23 years of experience in both design bid build and design build projects. Darren is an experienced design engineer and project manager with extensive experience in designing and managing numerous construction projects requiring strong cross communication at various levels of project ownership. Education' • Bachelor of Science, Mechanical Engineering Technology, Cal Poly, Pomona Professional Credentials • Licensed Mechanical Engineer: California (#M30841) • LEED: Accredited Professional: Building Design and Construction • ASHRAE: BEAP (Building Energy Auditing Professional) Professional Affiliations • ASHRAE (Past President, Orange Empire Chapter) Relevant Project Experience • William H. Hannon Library; Los Angeles, CA: $120 million, 121,000-sf. The facility, which comprises three above -ground floors and a two-story basement. The basement provides storage for nearly 1.2 million volumes with archival grade temperature and humidity control. Space programming also includes more than 80 collaborative study rooms and workstations; a reading room; a cafe and media lounge; and multi -media spaces. The new facility was designed with a focus on energy efficiency and a small environmental footprint. LEED Gold certified. • Amgen Workplace of the Future; Thousand Oaks, CA: Developed system program requirements and goals for designing Amgen's new office of the future. Assisted design and commissioned completed project. • Westin Anaheim Resort; Anaheim, CA: The convention center resort is a $25-million Mechanical and Plumbing project for 613-room Hotel. The new four -diamond -level property is slated to open in 2020. Darren led the redesign team for mechanical and plumbing to get the project within budget and improving the energy efficiency of the project to meet the mandated efficiency targets. • UC Irvine Strategic Energy Plan: Review of 4.4 million square feet for energy savings projects. Identification, savings calculation and design. Surpassed savings target of 1.23 million dollars per year. (Design Build) Realized savings of 10,420,599 kWh and 174,275 therms per year in order to earn incentives of more than $2 million from the investor -owned utilities. Started January 2009 with construction completion in December. AA IDS GROUP 25G-52 APPENDIX Submitted by: s• r� •• s AA IDS GROUP 1 Peters Canyon Road, Suite 130 Irvine, CA 92606 T:949.387.8500 ♦ www.idsgi.Com Fee Proposal Space Planning and Architectural Consulting Services April 20, 2020 y IDS GROUP April 20, 2020 City of Santa Ana Gabriela P. Lomeli, Project Manager Public Works Agency; M-22 20 Civic Center Plaza: Ross Annex Santa Ana, CA 92701 SUBJECT: Section 3: Fee Proposal for Space Planning and Architectural Consulting Services. RFP No. 20-040 Dear Ms. Lomeli and Members of the Selection Committee: IDS Group (IDS) is pleased to submit our Fee Proposal to complement our Technical proposal to provide Space Planning and Architectural Consulting Services in response to the City of Santa Ana's Request for Proposal No. 20-040. Fees for on-call/as-needed space planning and architectural consulting services are very project - specific and vary widely in complexity and duration. Schedule of delivery is agreed on and all fees associated with the different tasks are approved prior starting work. In order to determine task -order fees IDS completes the following five steps: 1. The scope of services is broken down by task to be completed. 2. Project team hours to complete tasks are budgeted by team member category. 3. Hourly billing rates by team member category are multiplied by the budgeted hours to arrive at a cost per task. 4. Sums are subtotal by project phase and then the subtotals by phase are added to arrive at the total fee. 5. A budget for reimbursable expenses will be developed and included in the fee proposal as a "not to exceed' sum. Billing for reimbursable expenses during the course of the project will comply with the terms of the standard agreement provided from the City of Santa Ana. Please feel free to contact John Silber, AIA, if you have any questions or concerns relating to our Fee Proposal. Sincerely, S Group, Inc. John Silber, AIA Principal Architect 1 Peters Canyon Road, Suite 130, Irvine California 92606 ♦ T: 949.387.8500 ♦ F: 949.387.0800 ♦ www.idsgi.com 25G-55 FEE PROPOSAL Space Planning and Architectural Consulting Services RFP No.20-040 IDS Group, Inc. 2020 Rate Sheet Principal Associate Principal Senior Project Manager I Associate Project Manager Senior Architect or Engineer Senior Cost Estimator Project Architect or Engineer Designer Architect or Engineer Engineering Designer - BIM Two Man Survey Crew Architectural Job Captain I Designer CAD Drafting Engineer I Architect Office Administration $190 $178 $168 $157 $146 $135 $135 $120 $105 $250 $100 $90 $55 Expenses such as, but not limited to, plan check fees, permits, inspections, testing services, title company fees, special delivery charges, plotting/ presentation boards, maps, aerial photographs, and reprographics/ illustrations that may be required for community or other stakeholder presentation, shall be billed to the owner at direct cost plus 5%. ,& IDS GROUP 25G-56 Submitted by: s• r� •• s AA IDS GROUP 1 Peters Canyon Road, Suite 130 Irvine, CA 92606 T:949.387.8500 ♦ www.idsgi.Com EXHIBIT 2 AGREEMENT TO PROVIDE ON -CALL SPACE PLANNING AND ARCHITECTURAL CONSULTING SERVICES THIS AGREEMENT is made and entered into this 17th day of November, 2020 by and between Westgroup Designs, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On March 30, 2020, the City issued Request for Proposal No. 20-040, by which it sought qualified consultants to provide on -call space planning and architectural consulting services for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 20-040. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services described in the scope of work that was included in REP No. 20-040, which is attached as Exhibit A, and as more specifically delineated in Consultant's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of ten (10) consultants selected to provide services on an on -call basis under REP No. 20-040. The total annual compensation for these services provided by all such consultants selected under REP No. 20-040 shall not exceed the shared aggregate amount of $300,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on November 16, 2023, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for two 1-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Ifthe services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONSULTANT Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. hi accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by Consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. eta 681 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana Z56762 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: (714) 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Consultant: Westgroup Designs, Inc. 19520 Jamboree Road, Suite 100 Irvine, CA 92612 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the' City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. ZL6 W 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERNIINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIA/HNATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Z5ZQ/ Z" Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: HN XI. FUNK Sr. Assistant City Attorney RECOMMENDED FOR APPROVAL NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONSULTANT Nam : PariSima Hassani Title: CEO +Managing Lticipal ZL6 0 pop 4 US I Im C/) (.)70 zo C/) D -U 0 -U -U -U m 0. 0. m t0ii h n n 0 O. N N c3 J = (n n o � � o � m o D v � o N n J_ D C� W N h N HI Ul l< N A W N G 0 00ID 2 rO L T n m -n m �T (D TN V cu p Q CD !^ CDr D 25G-67 EXHIBIT A Appendix ATTACHMENT SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR SPACE PLANNING AND ARCHITECTURAL SERVICES RFP NO.: 20-040 Introduction and Background: The City of Santa Ana intends to retain Space Planning and Architectural Services on an as -needed or "on -call' basis. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide space planning and architectural services for a variety of projects on an on -call basis. Areas of responsibility shall include architectural, space planning, structural, construction management, mechanical and electrical engineering, ADA survey, and move management services. On an on -call, as -needed basis, the selected firm(s) may be asked to provide professional services on specific, project -by -project basis, based on an agreed -upon scope of services and fees. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana. The architects and engineers in the firm must be licensed and legally qualified in the State of California to practice the work for which consideration is requested. Selected firm(s) shall have the necessary qualifications and experience to provide space -planning, architectural, and engineering consulting services to the City. Services may involve all or some of the phases of project development and shall include, but not necessarily be limited to, the following activities: Site Analvsis Perform site analysis during initial design work. This may include site visits, photographs, analysis of existing space(s), meetings with various City departments to discuss specific space requirements. Conceptual Lavouts/Space Planning Prepare alternative preliminary space layouts, including engineering details and engineering calculations, and estimates of probable costs for each alternative. Present information to the City along with a written response of the advantages and disadvantages of each alternative plan taking into consideration operational, programmatic, adjacency needs and appropriate design standards. Permits/City Approvals (City as regulatory agency) Assist City departments in obtaining entitlements, permits and other City approvals, as required. Architectural, Interior Design, and Engineering Services Provide architectural, structural, mechanical and electrical engineering services and cost estimating services during the schematic design, design development and construction document phases. Work products shall include engineering details, engineering calculations, architectural plans, and elevations, material specifications, cost estimate, and final plans and specifications. Prior to acceptance of design, Consultant is to prepare a summary report detailing the effort of utility coordination, IT coordination, and due diligence for the City's review and acceptance. Third -party cost estimate and constructability review may be included in the design effort at the City's request. 1. Schematic Design: Develop schematic design site plan drawings illustrating the scale and relationship of project components. 2. Design Development: Prepare design development package consisting of: a) Drawings and other documents that outline repairs or solutions and describe the size and character of the project with respect to architectural, interior, structural, mechanical and electrical systems b) Materials and samples c) Other required elements based on the approved schematic design documents. Designs must comply with the current Building codes and any other City requirements. Additional site visits and coordination with City departments will be required to ensure that design development meets the department's needs. 3. Construction Documents: Prepare construction documents consisting of plans and specifications, calculations, and cost estimates setting forth in detail the requirements for the construction of the project based on the approved schematic design and design development documents. The construction documents will include, but not limited to: plans, details, and specifications for structural, electrical, mechanical, plumbing, ADA requirements, parking, and landscaping; all fully coordinated with the architectural design. Plans should include recommendations for green building standards and sustainable development to reduce costs, improve the health of building occupants, and reduce the negative impacts to the environment. A refined cost estimate based on the final construction documents shall also be prepared. There shall be no additional costs due to revisions of the drawings to bring the design up to code compliance. Assist the City departments in obtaining reviews and approvals from applicable public agencies for design reviews, plan checks, and permits. Assist the City in obtaining all required permits, reports, and other information to bid the project. The City will pay all permit fees. The Consultant shall be required to provide continued communication and feedback with various City personnel throughout the process to provide a cost-effective and quality design that meets the needs of the client department(s). Post Design Services At the City's sole discretion, assist the City Department(s) with the following services. 1. Bidding a) Preparing bid documents and packages b) Answering bidder's questions City of °VP(1Z:RQ 20-040 c) Scheduling and attending pre -bid conferences and job/site walks d) Preparing bid addenda e) Preparing bid analyses and reviewing and responding to bidders' submittals, such as shop drawings, product data, samples and proposed equivalent products and materials. 2. Construction and Construction Management a) Prepare "as -built" drawings, in current CAD format, as required b) Visit construction site as needed to monitor quality of the work and resolve construction issues. c) Assist engineer, consultant and inspector with interpretation of the following: • Plans and specifications • Analysis of change conditions • Development of corrective actions • Review of shop drawings and other submittals • Review, negotiation and preparation of change orders d) Manage the construction phase and coordinate construction meetings to ensure the project is completed on time and within budget. • Provide weekly estimates of percent of work completed • Approve vendor invoices for submittal to the City. Move Management Services At the City's sole discretion, assist the City Department(s) with the following services. • Survey all existing items to relocate. • Meet with client and the client's furniture vendor to verify the placement of all items for move. • Third party/peer review of architectural plan(s). • Prepare move plans to show numbering system for ease of labeling boxes and items to move. • Prepare "move in" sketches for mover use, showing office and common area layouts. • Coordinate with the City's Telecommunication Services and instruct staff in preparing for the move. • Coordinate and closely supervise move labor. • Be responsible for all post -move follow-up. Special Services • Complete the State of California ADA surveys. • Provide value engineering services upon request. • Complete LEED Certification documentation upon request. Plans and Documents All plans and other documents prepared by the Consultant on behalf of the City shall become sole property of the City. All documents and files must comply with current requirements set forth by the various entities for record retention. Fee Proposal: In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: City of VJZ(;Zd7M 20-040 The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Proposer. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination by Contractors" for each firm on their team. City of 2Aq, J7Ff 20-040 'i" 0�4tllli P�Is Space Planning & Architectural Services RFP U. 20-040 )0 PM ON APRIL 20, 2020 westgroup designs 25G-73 table of contents Table of Contents Statement of Qualifications a. Cover Letter b. Contract Agreement Statement c. Firm & Team Experience d. Understanding of Need e. Relevant Project Experience f. References Scope of Services & Schedule Fee Proposal (uploaded separately) Certifications Attachment 3-1: Non -Collusion Affidavit Attachment 3-2: Non -Lobbying Certification Attachment 3-1: Non -Discrimination Certification 25G-74 statement o qual'ificat'i Building a relationship with you was a delight. Extraordinary people like you visualize the imp( and see it as possible. Your commitment to see this project to fruition reached that deep well wl passion lives, where creative ideas came to life enthusiasm gave inspiration, motivation and credLIVILY LU this project. - Jed Marcus, Vice Pre 'dent, Professiona sqi um iw our services ARCHITECTURE Facility Assessment and Analysis Feasibility Analysis Programming I Schematic Design Design Development Construction Documents I Bidding Support and Evaluation Construction Administration I LEED Administration I Post - Occupancy Evaluation I BIM Comprehensive Land Use Planning . Academic and Institutional Master Planning Corporate Campus Planning I Urban Design Zoning and Regulatory Analysis I Entitlement Processing I Facility Planning Facility Standards Facility Assessment and Analysis Pre -Lease Analysis and Test Fit Analysis Feasibility Analysis Programming Schematic Design Design Development Furniture Selection & Specification Art Selection Construction Documents Bidding Support and Evaluation Construction Administration LEED Administration Post -Occupancy Evaluation BIM BRANDING Wayfinding & Signage I Environmental Graphics Art Selection Enhancing your brand through Architectural & Interior Design details. J-77 April 20, 2020 City of Santa Ana Attn.: Gabriela P. Lomeli Public Works Agency; M-22 20 Civic Center Plaza; Ross Annex Santa Ana. CA 92701 VOWESTGROUP D= S I G N S RE: Space Planning & Architectural Consulting Services RFP No. 20-040 Dear Ms. Lomeli and Members of the Selection Committee: Westgroup Designs (WD) is excited to present our response to your Request for Qualifications and welcomes the opportunity of working with the City of Santa Ana. We are confident that we possess the depth and breadth of experience required to assist you in achieving your Space Planning and Architectural Consulting Services goals. Founded in Irvine in 1989, WD is a local, woman -owned business that has delivered over 1,080 projects in Southern California. Aspects of our practice that are relevant to your objectives include: Public and Institutional Expertise: For more than 31 years, WD has served a spectrum of public clients, including state agencies, county agencies, and local municipalities. Our experience encompasses a vast number of projects, ranging from space planning / tenant improvements and renovations to new buildings and large-scale master planning. Some of our most enduring public client relationships include Long Beach USD (23 years), the City of Downey (22 years), County of Riverside (20 years), City of Irvine (17 years), and Santa Ana USD (15 years). Extensive On-Call/Task Order Experience: Projects for on -call clients have been a significant portion of our work over the last 31 years. We are presently working with 18 public clients as their on -call architect. Our "rapid -response", on -call experience profoundly influences how we partner with all our clients: we listen with a laser focus to understand your needs; we deploy our resources with great agility, versatility, and timeliness, anticipating unforeseen conditions; we are code experts; our project management and documentation capabilities are honed by multiple governmental agencies for much of our work; we offer deep experience with a wide range of technical consultants; and we consistently deliver results that exceed expectations. Commitment to Quality: Quality management is our highest priority and a part of the leadership culture transmitted to all within the firm for every phase of our projects. Our objectives are to be sensitive and responsive to our client's concerns, to develop functional programs, to balance priorities, to conform to your budget, and to successfully integrate infrastructure and building systems. Our success is demonstrated by our change order history, averaging less than three percent (3%) in cost growth. Our team is ready to begin working on your projects immediately. Westgroup is different from most architecture firms in that our Principals listen to your needs and stay involved throughout the life of the project. We firmly believe in continuity of the team to ensure that we deliver on the original design intent, on time and on budget. We look forward to presenting our team in person to further demonstrate our experience and collaborative culture. We acknowledge receipt of Addendum #1 and Addendum #2. Respectfully, v uth ized Person: ParlSlma Hassani,AssocTAA,IDA, CID, NCIDQ CEO + Managing Principal parisimah@westgroupdesigns.com 949.250.0880 ext. 112 We Design. We Deliver. We Drive Change. 19520 Jamboree Road I Suite 100 1 Irvine CA 926],���49,?�.0880 I f 949.250.0882 1 web westgroupdesigns.com L r 1 Westgroup Designs confirms our concurrence with any and all provisions as contained in the Agreement attached in Attachment 2 in the Appendix. 31 Westgroup Designs (WD) is a woman -owned, business enterprise offering comprehensive Planning, years in business Architecture, Interior Design and Branding services. S C O R P Our,d -year history of successfully programming, planning, designing and constructing civic, institutional, commercial, and educational facilities contributes to our Since 1993 ability to assist you in realizing your project goals. With a staff of 30, Vestgroup Designs has accomplished �Co{essiona/S7d�� architects, designers, planners and consultants to O dedicate to you and your project. 3 Founded in Irvine in 1989, WD has delivered over 1,000 T _ projects in Southern California, including years 11111f A T Ay of planning, design and architectural services. Civic facilities comprise 70% of or firm's work. In the last five years, we have delivered projects totaling over $512M in construction value and currently have ongoing projects top totaling $237M. WD takes great pride in our collaborative ethos, our design sensitivity, and our rigorous QA/QC 4 process that has resulted in our litigation -free record. Best Places To Work Civic facilities comprise a large percentage of our firm's work, so all professional staff in our 30-person Orange County Business Journal 2017 office are experienced in and actively work on civic projects. 7 Experience can't be underestimated in the ability to lead rr multiple, diverse civic projects in an on -call contract. Staff - Licensed and Certified in Our core management and design teams are staffed by Architectural, Interior Design or LEED senior -level professionals (20-40 years of experience Accredited. each) who will leverage lessons learned to foresee challenges and guide projects toward successful 1 192+ outcomes. They are committed to active leadership and participation on all of our civic projects regardless of 11 size or scope. Our QA program is led by our Director of Projects to date Production, Craig Whitridge, AIA, who brings 35+ years of architectural production expertise on public facilities. $512m+ Craig assures that all documentation is consistent and presented in a logical and clearly understandable manner. He is supported by experienced technical staff in Construction in the who lead production on our civic projects. last 5 years WD offers strength and stability, and we are ready to ZERO begin working for you immediately. Claims & Litigation 25G-79 At WESTGROUP DESIGNS, WE MAKE SURE THAT YOUR drives every s10 ingle thing we do. YOUR PARTNER IN YOUR VISION Westgroup Designs is dedicated to serving you on a foundation of honesty and trust. Ego does not belong in collaboration and we are united with you to achieve the best for your project. Our investment in your projects goes way beyond the hours we spend on them and we make it our business to advise and guide you through every step of the process. Our approach to your project is based on four fundamental elements, intended to ensure interaction among the various team members introduction lead project manager Chris Taylor, AIA, LLLU AF BD+C, lDbIA PROJECT ROLE As Lead Project Manager, Chris is the client primary point -of - contact and is responsible for overseeing all project teams. He is responsible for managing all phases of the project, from programming and design to documentation and construction administration. In addition, Chris will act as the liaison with relevant review entities/agencies that have jurisdiction over the project. and stakeholders. Together they are the means for achieving a meaningful program and creative design: • An interdisciplinary core team of senior professionals • Commitment to a collaborative process among the design professionals and all constituencies • An on -site workshop format for programming, concept development and design • Continuity of the core team over the life of your project from programming through design and construction point of contact Fuca 91x,71-1221 axrrrs cr zlz ExsE no. c 11719 A :i veuo unm reexu ear IN, my Ne<e1r1 xa. I". -�-� ExNs.x9NEx N,1N.NN .11111 v ONi PP10 IP 91]64-4854 '. -_ - NON-.NeusEERsBLE - - - LOST 1N ruxuc v1EN ---- ...� Chris has a valid and active license to practice in California, and has over 30 years of experience performing similar services. He will be responsible for the delivery of the services in accordance with the established Scope of Services. 2513-80 resume to follow. 3 REGISTRATIONS & LICENSES Licensed Architect, California (C19759) Designated Design -build Professional (DBIA) LEED Accredited Professional Building Design and Construction (LEEDAP BD+C) EDUCATION Bachelor of Architecture CalPoly Pomona, California PROFESSIONAL AFFILIATIONS Member, American Institute of Architects Member, Construction Management Association, Southern California Chapter Awards Committee Member, DBIA Western Pacific Region Board Member. YMCA West End Former Board Member, Chaffey Community College District Foundation Chris Taylor, �+ nRIA lead project manager / point of contact Chris's 30+ year career as a licensed architect has provided him with a breadth of expertise, leading large projects including hundreds of education, government workplace, public safety and training facilities, and other civic facilities. He has a knack for understanding client needs and foreseeing all challenges and opportunities before guiding the client through the best possible solutions for their project. He creates a collaborative team environment and encourages all team members —client, stakeholders, contractors, engineers, and trades partners —to contribute to an open and honest discussion. He ensures the team is having fun while delivering an amazing project for the client. Chris is a hands-on principal with a mastery of planning, budgeting, and scheduling large complex projects which result in the the right solution for our clients. SELECT EXPERIENCE County of LA Department of Public Works, Alhambra, CA • Developed a plan to remodel the 300,000 sf headquarters including the basement, a campus parking master plan and a new wellness garden • Library Renovation Eastern Municipal Water District, Perris, CA • Master Plan Tenant Improvement 200,000 sf District Corporate office and maintenance areas Mono County and the Town of Mammoth Lakes, Mammoth, CA • Developed bridging documents for a new civic center in Mammoth. Civic center under construction. County of San Diego North Coastal Live Well Health Center Oceanside, CA-ZNE and LEED Platinum Design Build LA County Development Authority - Liberty Community Plaza Rancho Cucamonga Fire Protection District - All Risk Training Center, $23M, completed in 2018 City of Oxnard - Fire Station, Design Build County of San Diego - Women's Detention and Reentry 25G-81 w0 J' O CHRIS TAYLOR, AIA, LEED AP BD+C, DBIA Lead Project Manager PARISIMA HASSANI, ASSOC. AIA, IIDA, CID, NCIDQ Principal -In -Charge SHAZAD GHANBARI Principal, Program Director ROBYN TAYLOR, IIDA, CID Interior Design Leader IA, LEED AP BD .I Ar h tecturaE Design Leader I A Project Architect C I. +Additional Support from our 30-person firm CRAIG WHITRIDGE, AIA, LEED AP QA/QC Manager Structural Engineering IMEG Electrical Engineering / Mechanical Engineering, (HVAC & Plumbing) / Low Voltage & Fire Protection P2S Cost Estimating O'CONNOR REGISTRATIONS & LICENSES Certified Interior Designer - CID #6818 NCI DQ #012063 EDUCATION Bachelor of Architecture, Kansas State University Bachelor of Art & Science, University of Houston Campus Design, Harvard Graduate School of Design PROFESSIONAL AFFILIATIONS U.S. Green Building Council I International Interior Design Association I Art Institute Advisory Board Sima Hassani, principal -in -charge As Principal -In -Charge of Westgroup Designs, Sima brings over 30 years of experience in the practice of both public and private architecture and interior design. She has taken the lead in various conferences regarding the use of public -space, work -space, learning and healing -space. She will be responsible for the development of the project design in collaboration with you. Sima will ensure that all necessary expertise is available to successfully complete your project on time and within budget. She has received significant professional recognition and awards for her work and has been published in industry and design journals. SELECT EXPERIENCE County of Orange • Office Building Renovation, Westminster, CA • Orange County Assessor's Office Tenant Improvements • Heritage Park Library Remodel, Irvine, CA • Health Care Agency Office Tenant Improvements, Santa Ana, CA • Real Estate Development Group Office Tenant Improvement, Santa Ana, CA • Homeless Shelter Renovation, Santa Ana, CA City of Compton - Compton Community Center City of Downey - Downey Aviation Museum & Community Center City of Long Beach - Airport Administrative Offices City of Lynwood - Lynwood City Hall, Civic Center & Children's Center Google OC Headquarters, Irvine, CA • 140,000 sf new 4-story LEED Platinum office building City of Tustin - Urban Development Planning side - Indio Law Building - 90,400 sf new 3 %AO REGISTRATIONS & LICENSES ODPI PE 740 EDUCATION Ph.D. in Architecture, Polytechnic University of Milan Campus Design, Harvard Graduate School of Design PROFESSIONAL AFFILIATIONS Former Professor, School of Architecture, Pescara University I American Institute of Architects International I AIA Board of Directors 2002-06, Orange County Chapter Shazad Ghanbari, principal, program director As Program Director, Shazad plays an instrumental role in challenging the performance potential of Westgroup Designs, focusing on the strategies and policies that drive our success. Shazad ensures each design study and solution maximizes the value of various forms, systems and materials. His vast experience working with both public and private clients allows him to exceed performance expectations, all the while remaining sensitive to context, culture, climate, budget and schedule. As a former faculty member at the University of Pescara, Shazad offers the perspective of an owner/user to all educational planning and design projects. SELECT EXPERIENCE City of Santa Ana • Wilshire HeadStart School • Children's Center City of Irvine • Greak Park, Hangar 244 • Train Station Office Tenant Improvements & ADA Upgrades City of Carson - Carson Transit Center City of Compton - Compton Community Center City of Corona - Corona Health Center Office Building City of Downey Downey Aviation Museum & Community Center • Master Planning & Design of New Downey Fire Stations #1-#4 City of La Puente - Gymnasium Google OC Headquarters, Irvine, CA • 140,000 sf new 4-story LEED Platinum office building County of San Bernardino 5G-84 Regional Training Center REGISTRATIONS & LICENSES Licensed Architect - CA#C32255 EDUCATION Bachelor of Architecture, Cornell University PROFESSIONAL AFFILIATIONS American Institute of Architects I LEED Accredited Professional 'Professional experience while at a previous firm. Kenneth Ong, architectural design leader As Westgroup's Director of Design, Kenneth brings over two decades of professional experience as well as an impressive body of work, which includes international high-rise projects as well as mixed -use retail, commercial office and academic buildings. In every project, Kenneth strives to provide thoughtful and sound design solutions that remain attentive and responsive to the client, context and end -users. Kenneth's projects have won numerous awards from the American Institute of Architects, Urban Land Institute, PCBC Gold Nugget, National Trust for Historic Preservation, Coalition for Adequate School Housing and Savings by Design. SELECT EXPERIENCE City of Long Beach • Looff Cupola Reuse Urban Study • Rainbow Lagoon Visioning Study • Historic Blue Car Reuse Study • Belmont Pier Visioning Study City of Downey • Master Planning & Design of New Downey Fire Stations #1-#4 City of Tustin • Urban Development Planning County of San Bernardino • Frank Bland Regional Training Center Orange County Public Works • Heritage Park Library Remodel, Irvine, CA Homeless Shelter Renovation, Santa Ana, CA Google OC Headquarters, Irvine, CA • 140,000 sf new 4-story LEED Platinum office building Turner Development Corp. • Riverwalk Phase V, 200,000 sf, two 4-story buildings, Engw&QLde, CA* 5G-85 REGISTRATIONS & LICENSES Certified Interior Designer - CID #2832 EDUCATION Bachelor of Fine Arts California State University, Long Beach PROFESSIONAL AFFILIATIONS President & Chapter of the Year Recipient, 2015-2016 International Interior Design Association, Southern California Robyn Taylor, interior design leader A Certified Interior Designer with 30 years of experience in the commercial design industry, Robyn is regarded as an expert in the delivery of transformational experiences for corporate environments, which promote high-performance, clear branding, efficiency, optimal function and clear communication. She incorporates solid design and organizational strategy, guiding key decision makers toward solutions for their most challenging business drivers, with a focus on listening and understanding. This ensures that the approach, direction and follow through are all in alignment. Inventive and inspiring, Robyn explores all opportunities to provide value, each project referencing the mutual vision shared with her client and leveraging her experiences and proven thought leadership. SELECT EXPERIENCE Alignment Healthcare Headquarters, Orange, CA • 110,000 sf tenant improvement of five floors Irvine Company Office Properties, Irvine, CA • Airport Business Center - 150,000 sf tenant improvement Best Software technology firm' — 85,000 sf tenant improvement County of Riverside • Mead Valley Library, Riverside, CA Ketchum Health • Ketchum Health MOB 110,000 sf TI Google OC Headquarters, Irvine, CA • 140,000 sf new 4-story LEED Platinum office building Panasonic Avionics, Lake Forest, CA • Tenant improvements in seven buildings on campus, including corporate cafeteria, support+amenity spaces, and main lobbies. Christie Digital, Cypress, CA • Headquarters - 75,000 sf tenant improvement and remodel of headquarters on two floors. %Q x ,' __ REGISTRATIONS & LICENSES Licensed Architect - CA #C38190 EDUCATION Bachelor of Architecture California Polytechnic State University, San Luis Obispo PROFESSIONAL AFFILIATIONS LEED Accredited Professional L_. Jon Freeberg, project ercnitect Jon contributes heavily to initial design concepts and development as well as implementation of the design intent throughout the life of the project. Committed to keeping sustainability goals in mind from day one, Jon works collaboratively with consultants from all trades and coordinates major projects. His commitment to modern, sustainable practices and all aspects within the design and construction process allows him to effectively manage project disciplines and build productive relationships with contractors to ensure project success. SELECT EXPERIENCE Google OC Headquarters, Irvine, CA • 140,000 sf new 4-story LEED Platinum office building Alignment Healthcare Headquarters, Orange, CA • 110,000 sf tenant improvement of five floors Irvine Company Office Properties, Irvine, CA • Airport Business Center - 150,000 sf tenant improvement Emerald Expositions • Headquarters, Culver City County of Riverside • County of Riverside Administration Building, Remodeling of 6 Floors, Riverside, CA Hines • Canyon Corporate Center, Anaheim, CA- 155,000 sf renovation of two-story office building Panasonic Avionics, Lake Forest, CA • Tenant improvements in seven buildings on campus, including corporate cafeteria, support+amenity spaces, and main lobbies. Ketchum Health • Ketc hum Health MOB 110,000 sf TI r Adn I REGISTRATIONS & LICENSES Licensed Architect - CA# C23230 EDUCATION Bachelor of Architecture University of New Mexico Architectural License C23230 PROFESSIONAL AFFILIATIONS American Institute of Architects LEED Accredited Professional V i- Craig Whitridge, Craig has over 35 years of experience in the field of architecture and has worked on various projects in both public and private sectors. Craig pays close attention to the project's progress in regard to time, cost and quality and ensures the client's expectations are understood and implemented. Craig knows that for long lasting integrity of a space, each and every material and system must be properly selected and detailed. His dedication to quality and attention to detail has earned him praise from building owners and operators on many projects. As Quality Manager, Craig is responsible for assuring the quality and consistency of architectural documentation and implementing Quality Management protocols at every phase of the project. SELECT EXPERIENCE Orange County Public Works • Homeless Shelter, Bridges at Kraemar Place, Anaheim, CA • Healthcare Agency Office Feasibility Study & Improvements • OC Assessor Dept. Office Improvements, Santa Ana, CA • Real Estate Offices, Media Room Renovation, Santa Ana, CA • HR Office Renovation, Santa Ana, CA City of Downey • Fire Stations #1 - 4, Downey, CA • Downey Civic Center Improvements Google/Dorn Platz Properties • Google Orange County Headquarters City of Long Beach • Looff Cupola Reuse Study; Blue Car Reuse Study; Rainbow Lagoon Visioning and Belmont Pier Visioning City of Tustin • Urban Development Planning %Q xi su bconsu Itant resumes 25G-89 EDUCATION Tehran University, Iran, Tehran, BS Structural Engineering REGISTRATIONS Professional Structural Engineer California (S5145) Professional Civil Engineer California (C63698) AFFILIATIONS Structural Engineers Association of Southern CA (SEAOSC) American Concrete Institute (ACI) American Institute of Steel Construction (AISC) Lean Construction Institute (LCI) Committee Member CIMEG Edwin Najarian, senior structural engineer Edwin's vast experience includes the design and analysis of various structures with an emphasis on reinforced concrete, post -tension concrete, steel, tilt -up, masonry structures, and special foundations. Edwin has been the structural principal-in-charge/project manager on multiple million -dollar municipal projects in California including new hospitals MOBS, laboratories, and central plants. He has also provided structural engineering expertise to ancillary department remodel, equipment installation and campus -wide renovation projects. SELECT EXPERIENCE County of Los Angeles, CA • Department of Water and Power, 10MW Adelanto Solar Power Plant City of Los Angeles, CA • On Call Services, Community Redevelopment Agency • North Valley Police Station, New Parking Structure • New500,000-sf Police Headquarters Building. LEED Gold: $450M • 15,000-sf New Pico/Union Fire Station (#13): $3.5M City of Pasadena, CA • Evaluation and Seismic Retrofit of Multiple City Fire Stations; 65,000-sf New Ice Rink: $3M Los Angeles Superior Court District, Long Beach, CA • 545,000-sf New Governor George Deukmejian Courthouse, Independent • Building Expert Services (I BE): $490M State of California, Division of State Architects (DSA) • As -Needed Structural Engineering Review State of California, Office of Statewide Health Planning and Development (OSHPD) • As -Needed Structural Engineering Review 25G-90 EDUCATION Ph.D. Civil Engineering Florida State University, Tallahassee M.Sc. Civil Engineering Bangladesh University of Engineering and Technology, Dhaka, Bangladesh B.Sc. Civil Engineering Bangladesh University of Engineering and Technology, Dhaka, Bangladesh ♦IMEG Saif Haroon, r-n.U., V-L structural project manager Saif brings over 14 years of professional experience including design and construction of new buildings and seismic rehabilitation of existing buildings. His has extensive experience in designing a wide variety of structures including, residential, institutional, healthcare and commercial structures. Saif is also well experienced in the design of steel, masonry and concrete structures. His project specific involvement includes conducting visual observations of existing buildings, reviewing as -built documents, preparing structural drawings and calculations, as well as conducting construction observation. Saif has authored various publications with expertise in concrete properties and fiber reinforced concrete. SELECT EXPERIENCE Pomona Valley Hospital Medical Center, Pomona, CA • 20,000-sf Acute Care Unit to Outpatient Care Conversion • 55,000-sf New Robert and Beverly Lewis Outpatient Pavilion County of Los Angeles, Rancho Los Amigos Rehabilitation Center, Downey, CA • Phase 1: 225,000-sf Campus Renovation • 61,133-sfAddition • 114,610-sf New Ambulatory Care Building • 12,370-sf New Wellness and Aquatic Center • 13,332-sf New Warehouse • 22,568-sf Inpatient Center Expansion • Phase 2: 42-Acre Campus -Wide Due Diligence • Demolition of Buildings 100, 500, 600 and 900 • 64,804-sf Harriman Building Renovation • 49,221-sf Support Services Building Renovation University of Southern California, Los Angeles, CA • 110,000-sf New Norris Healthcare Center 25G-91 EDUCATION Karaj University, Iran, BS, Structural Engineering REGISTRATIONS Professional Engineer California (C81940) 4;WW1-,L,IMEG Sevan Bejanian, structural engineer Sevan's experience includes design of various types of structures and has been involved with all states of projects. His project specific involvement includes conducting visual observations of existing buildings, reviewing as -built documents, preparing structural drawings and calculations, as well as conducting construction observation. Moreover, he is also involved in the design and development of new buildings, as well as building modifications and equipment anchorage. His experience includes school buildings, hospitals, office buildings and hotels. His work also includes structural investigations and inspections of all types of buildings. SELECT EXPERIENCE Counties in the State of Indiana, IN • Assisted in the production of 33 all hazard mitigation plans University of Southern California, Los Angeles, CA • 110,000-sf, 7-Story New MOB • USC - Keck Hospital Blood Analysis Replacement • LAC + USC Women's Clinic Renovation Pomona Valley Hospital, Pomona, CA • Conversion from Acute Care to Outpatient Care • 6th Floor Tenant Improvement and conversion to acute care unit • 20,000-sf floor area CHOC (Children's Hospital of Orange County), Orange, CA • Compete Structural & Seismic Design of New 450,000-sf South Tower with Basement Riverside University Health System, Riverside, CA • Existing ED Renovation • Multiple Phases Project Hoag Hospital, Newport Beach, CA • Multiple Tenant Improvements 25G-92 xv EDUCATION BS, Electrical Engineering, Bangalore University, India REGISTRATION Electrical Engineer, California, E16609 CERTIFICATIONS LC Credential LEED Accredited Professional Pzs INC Aravind Batra, principal I MEPT Aravind Batra has over 25 years of experience in consulting engineering covering both renovation and new construction. He currently serves as Vice President where he helps to continuously assure P2S quality standards. Aravind brings an in-depth knowledge of electrical systems and their requirements to numerous needs assessments, systems upgrades, renovations and new building projects for various educational, municipal, commercial and industrial clients. He is also responsible for the design of numerous high performance buildings, independent reviews of various types of buildings, and providing peer review on various renovations and new buildings projects for educational, industrial and commercial facilities. Aravind has also been involved with developing sustainability master plans for various clients addressing their energy efficiency opportunities, their facilities impact on the atmosphere, sustainable sites, water use efficiency, waste management and high-performance green building issues. 6yg1xior0:4Nq;7101►INa County of Los Angeles - Live Oak Library Renovation, Arcadia, CA County of Los Angeles - LEED Silver Campus Kilpatrick Juvenile Detention Facility, Malibu, CA City of Costa Mesa - Library ADA Upgrades, Costa Mesa, CA CSU Los Angeles - LEED Gold Design Building 12 Renovation, Los Angeles, CA Cal Poly San Luis Obispo - LEED Gold Student Recreation Center Expansion & Renovation, San Luis Obispo, CA Rio Hondo College - Library Renovation, Whittier, CA Loyola Marymount University - LEED Gold William H. Hannon Library, Los Angeles, CA CSU Long Beach - Liberal Arts 2, 3 & 4 LEED Gold, Seismic Retrofit & ADA Upgrades, Long Beach, CA Mt. San Antonio College - Buildings 7, 11 and 26 Renovations, Walnut, CA LATrade Tech - LEED Silver Design Magnolia Hall Restoration & Modernization, Los Angeles, CA Long Beach City College - Multi -Disciplinary Building Renovations, Long Beach, CA 25G-93 EDUCATION BS, Mechanical Engineering, University of Southern, California REGISTRATION Mechanical Engineer, California, M39167 CERTIFICATIONS LEED Green Associate PzS INC Scott Newman, mechanical engineer Scott Newman has over three years of experience in mechanical engineering and HVAC consulting. His experience includes new building and renovation projects at university, college, and K-12 campuses, commercial office buildings and retail spaces, and athletic facilities. Services have ranged from sizing and selection of replacement mechanical equipment to new building design and energy studies. Scott has served as a Design Engineer on various HVAC airside and hydronic system design projects. His responsibilities entail schematic/ conceptual design, construction documents/drawings, life -cycle cost analysis, energy modeling, construction administration, and engineering project management services. Projects have ranged from small commercial and retail renovations to large High School campus modernizations and new building designs. SELECT EXPERIENCE County of Los Angeles - Parks Deferred Maintenance Replacements, Los Angeles, CA City of La Mirada - Library Energy Upgrades, La Mirada, CA City of Santa Clarita - LEED Silver Design Canyon Country, Community Center, Santa Clarita, CA City of Santa Monica - Fire Station 5 Dormitory Tenant Improvements, Santa Monica, CA Santa Ana College - Nealley Library Remodel, Santa Ana, CA Saddleback College - Gateway Building, Mission Viejo, CA Golden West College - Language Arts Complex, Huntington Beach, CA Long Beach City College - Building T Office Renovation, Long Beach, CA Rosemead School District - HVAC Upgrades, Rosemead, CA Los Angeles USD - Canoga Park High School Visual & Performing Arts Upgrade, Canoga Park, CA Santa Monica Malibu USD - JAMS Modernization Phase 2, Santa Monica, CA 25G-94 xvii EDUCATION BSEE, Electrical Engineering, Pennsylvania State University REGISTRATION Electrical Engineer, California, E22361 CERTIFICATIONS LEED Accredited Professional PzS INC Lars Hendersn, electrical engineer Lars Henderson has over four years of experience creating electrical designs for the construction industry. Assignments have included educational institutions, commercial fit -outs, municipal sites, and mission critical facilities in the Los Angeles and New York City markets. Electrical service designs, landscape power renovations, and energy efficient lighting upgrades are areas Lars has accomplishments in. Beyond the compliances and routines of designing, it is the client's end goal which Lars strives emphasis towards. 6yg1xi2r0:4Nq;7101►INa County of Los Angeles - Parks Deferred Maintenance Replacements, Los Angeles, CA LA County Internal Services Department - Centro Maravilla Lighting Upgrades, Los Angeles, CA CSU Long Beach - Student Health Services Renovation, Long Beach, CA Loma Linda University - School of Dentistry Facility Renovation, Loma Linda, CA City of Beverly Hills - Beverly Gardens Park Lighting & Power, Beverly Hills, CA City of Encinitas - Standard Pacific Park Lighting and Power, Encinitas, CA CSU Fullerton - Promenade Walk Audio System, Fullerton, CA Long Beach City College - Kinesiology Lab & Aquatic Center, Long Beach, CA Saddleback College - ITC IDF/MDF Power Upgrades, Mission Viejo, CA Mt. San Antonio College - Foothill Transit Center, Walnut, CA Los Angeles Unified School District - King Drew High Gym HVAC & Lighting Replacement, Los Angeles, CA Plenty Farms - Indoor Commercial Farming, San Francisco, CA 25G-95 EDUCATION AS, Computer Aided Drafting, ITT Technical Institute CERTIFICATIONS Certified in Plumbing Design (CPD) Plumbing Design, University of California, Los Angeles PzS INC Eric Gomez, plumbing design engineer Eric Gomez has over 14 years of plumbing design, fire protection and construction experience. His extensive knowledge spans design, drafting, specifications, plan check submittals, cost estimates, inspections and construction administration. Eric has significant expertise in educational, recreational and office facilities. He has designed a comprehensive range of plumbing and fire protection systems such as campus natural gas supply distribution as part of master planning for future expansions on various college and university campuses. Eric has served as project manager and design engineer on various plumbing system design projects with duties encompassing determination of project scope, design criteria, coordination with the client and project team, provision of construction design documents, written construction design specifications, equipment selections, construction cost estimates, construction support and project management. SELECT EXPERIENCE County of Los Angeles - LEED Silver Campus Kilpatrick, Juvenile Detention Center, Malibu, CA City of Costa Mesa - Library ADA Upgrades, Costa Mesa, CA City of Santa Clarita - New LEED Silver Canyon, Community Center, Santa Clarita, CA Santa Ana College - Utility Infrastructure Master Plan, , Santa Ana, CA LA Community College District - Headquarters Building Modernization, Los Angeles, CA Playa Vista Court Park - Retail & Restroom Addition Phase 1, Playa Vista, CA East LA College - LEED Silver Design Bailey Library Renovation, Monterey Park, CA CSU Long Beach - Peterson Hall 2 Renovation, Long Beach. CA CSU Los Angeles - LEED Gold Design Building 12 Renovation, Los Angeles, CA CSU Long Beach - Liberal Arts 2, 3 & 4 LEED Gold, Seismic Retrofit & ADA Upgrades, Long Beach, CA UC Riverside - LEED Gold Student Recreation, Center Expansion & Renovation, Riverside, CA 25G-96 xix EDUCATION BS, Energy Engineering, Pennsylvania State University CERTIFICATIONS ASHRAE PzS INC Andrew Smith mechanical design engineer I energy studies & design Andrew Smith has over five years of experience in mechanical engineering, HVAC consulting and advanced energy analysis. His experience includes new building and renovation projects at university and college campuses, office buildings, athletic facilities and high-performance buildings. Services have ranged from mechanical equipment replacement to new building design and energy and cost analysis studies. Andrew brings a deep understanding and knowledge of passive and hybrid design strategies and how these strategies are employed to integrate with each other while providing cost- effective solutions. Andrew has served as mechanical design engineer and project manager on various HVAC system design projects. His responsibilities entail preliminary project optimization, schematic/conceptual design, construction documents/ drawings, life cycle cost analysis, energy and cost modeling and construction administration services. His project experience ranges from small tenant improvement projects to large building renovations and new building design and net zero operation. SELECT EXPERIENCE County of Los Angeles - LEED Silver Campus Kilpatrick, Juvenile Detention Center. Malibu. CA UCLA- MRL Deep Energy Retrofit 9342, Los Angeles, CA UCLA- MRL BSL3 Lab Study, Los Angeles, CA UCLA- Venice Barry Apartments Renovation, Venice, CA California Institute of Technology - Firestone Laboratory Renovation, Pasadena, CA CSU Fullerton - McCarthy and Dan Black Lab Renovations, Fullerton, CA CSU Long Beach - Dining Plaza HVAC Feasibility Study, Long Beach, CA CSU Long Beach - College of Professional and International Education Net Zero Energy Building, Long Beach, CA CSU Long Beach - Student Health Services Renovation, Long Beach, CA CSU Northridge • Geology Lab Renovation, Northridge, CA • Bookstore Renovation, Northridge, CA • CH3115 Lab Renovation, Northridge, CA 25G-97 EDUCATION MS, Fire Protection Engineering, California Polytechnic State University, San Luis Obispo AS, Fire Protection, Santa Ana College BS, Biological Chemistry, University of Minnesota CERTIFICATIONS CAState Fire Marshal. Fire Prevention Officer ICC Fire Inspector I NFPA Fire Inspector I Fire Prevention Certificate Fire Prevention 1A, 1B, 1C Fire Prevention 2A& 2B Fire Prevention 3A& 3B AFFILIATIONS American Society of Safety Engineer Society Fire Protection Engineer International Code Council Automatic Fire Alarm Association American Fire Sprinkler Association Quang Nguyen fire alarm & fire protection engineer Quang Nguyen has 10 years of fire protection engineering experience on both new and existing facilities throughout California. He has experience in code consulting, fire protection/hazard analyses, designing fire protection engineering systems and performing inspection of fire protection equipment. He has designed sprinkler, fire alarm and smoke control systems for commercial, industrial, healthcare, educational, residential, military, and public/institutional facilities. He has prepared chemical classification packets, code compliance packets, egress analysis report, smoke control rational analysis and negotiated numerous variances. Quang is responsible for the coordination, design, development, written specifications, cost estimates, construction observation, and equipment selection for fire protection engineering projects. He has tested and inspected well over 1,000 sprinkler systems ranging from one sprinkler additions, to 15-story high-rises, to big box warehouses. Quang has experience in water mist fire protection, clean agent fire protection and aqueous film forming agent (AFFF) systems. He has worked for both government and private sector agencies. 6yg1011111111r0:4Wq:7101►N1:11 Federal Drug Administration - Alameda County Fire Alarm Design, Code Compliance, Alameda, CA Fairview Developmental Center, Campus Wide Fire Alarm & Fire, Sprinkler Upgrade, Costa Mesa, CA California Men's Colony - West Campus Underground Upgrade, San Luis Obispo, CA CSU Long Beach - Peterson Hall 2 Flow Test Review, Long Beach, CA CSU Long Beach - Fine Arts 3 Flow Test Review, Long Beach, CA CSU Los Angeles - LEED Gold Design Physical Science, Building Renovation, Los Angeles, CA Sacramento State University - Ernest E. Tschannen Science, Complex Fire Alarm Design, Sacramento, CA El Camino College -Administration Building, Torrance, CA P" INC 25G-98 xxi EDUCATION BA, Communications, CSU Fullerton CERTIFICATIONS Registered Communications Distribution Designer AFFILIATIONS BICSI Pzs INC 2MW igIDT iIaIT,IN 1 senior technology consultant Karl von der Linden brings over 20 years of experience from the communications technology and construction industries, along with extensive knowledge of education, workplace and critical facilities programming, project management, infrastructure design and construction oversight. He has proven experience at integrating technology systems requirements with facilities design and demonstrates this on projects ranging in scope and scale from 10,000 SF to nearly 1 million SF in size. Karl is a designer and project manager working where technology and the built environment meet. He possesses an in-depth knowledge of IT & Low Voltage systems integrators and is familiar with multiple project delivery and procurement methods, including: design -bid - build, design -build and CMAS/GSA agreements. Karl is experienced representing clients on a wide range of challenging projects and leading project teams from initial programming and budgeting through construction and final acceptance. He has knowledge of communications cabling design for data center/critical spaces, outside plant solutions, lab spaces, higher education spaces, corporate office spaces and medical spaces. His systems knowledge includes data network, server/storage, wireless (WiFi, DAS), CATV, access control, video surveillance and audiovisual systems. SELECT EXPERIENCE County of San Bernardino - Inland Regional Center HQ Building, Telecom Design, San Bernardino, CA City of Lake Forest - Civic Center Technology Design & Project Management, Lake Forest, CA City of Westminster - City Yard and Police Facility, Westminster. CA City of El Segundo - Site Inspection of Fiber Installation, El Segundo, CA City of Temecula - Civic Center Technology Systems, Design and Project Management, Temecula, CA City of Beverly Hills - IT Department Technology, Infrastructure Upgrade, Beverly Hills, CA City of Alhambra - Alhambra City Hall Access Controls and CCTV Alhambra, CA CSU Long Beach • Peterson Hall 2 Renovation & Feasibility Study, Long Beach, CA 25G-99 EDUCATION B.S. Construction Management Cal Poly, San Luis Obispo CERTIFICATIONS Certified Estimating Professional AACEI Lifetime Certified Professional Estimator ASPE Construction Control Professional NACA LEED Accredited Professional USGBC OC John Mauk, LCPE, CCP I FF_ L) AP estimating manager John Mauk has more than 30 years of cost estimating experience. Throughout the 19 years he has worked at the firm, John had led the team on contracts with municipal agencies throughout the nation. He is accustomed to the on -call nature of the work and has County of Los Angeles experience that goes back more than 15 years. John's experience includes JOC review / analyst, change order analysis, preparing budgets, cost estimating, value engineering, constructability review and claims analysis and negotiation. With regard to estimating, John has provided estimates at all levels of design, from conceptual through construction documents. SELECT EXPERIENCE County of LA- Rancho Los Amigos South Campus • John is providing project engineering oversight and cost estimating services on the Rancho Los Amigos South Campus project located in the City of Downey that encompasses approximately 73 acres. County of LA, DPW - On -Call Cost Estimating Services • John is the Project Executive on this contract, overseeing our services for the County including cost estimating at the schematic and design development stage as well as value engineering the costs to help the design stay within the County's budget. Port of Long Beach - On -Call Cost Estimating/Cost Engineering Services Port of Los Angeles - On -Call Cost Estimating Services City of Orange: Metrolink Parking Structures County of Orange: Los Alamitos Library; OC Animal Care Facility; Public Works Gates Building HVAC Renovation; Silverado School Conversion: Zoo Kitchen Remodel OC Parks: Wagon Wheel Creek Restoration Orange County Flood Control District: Headquarters Relocation OCPW: Air Intake Building 11; Archive Department; Central Utility Facility; Office Remodel Orange County Sheriff Department: RNSP Tenant Improvement 25i8,Pof RT Shelters & Bus Maintenance Facility V V V xxiii UNDERSTANDING OF NEED Philosophy Experience Resources LISTENING WITH ALASER FOCUS TO UNDERSTAND YOUR NEEDS While we share our knowledge and experience, first, we listen to understand your needs and sharpen our attention to focus in on your goals. What we learn from you sparks our creative problem solving. We have a 110% commitment to deliver the design solutions that are best suited for your profram and your vision. CLIENT SERVICE Principals play a key role in understanding your needs and stay involved throughout the life of your projects. To address client satisfaction from day one, our Principal -in -Charge, Sima Hassani, will have a key role in developing an initial understanding of your expectations. She will periodically meet with you to develop a "scorecard" of our team performance against your expectations and make the necessary changes if required to not only meet but exceed your expectations. INCORPORATING LESSONS LEARNED INTO BEST PRACTICES We have over 31 years of experience providing on -call services to public agencies. Importantly, we promote an internal culture of collaboration, mentorship and knowledge - sharing so lessons learned are passed onto others and incorporated in to best practices and future projects. THOROUGH UNDERSTANDING OF CODE REQUIREMENTS & RAPPORT WITH PUBLIC AGENCIES We have over 25 years of experience with ADA, Fire+Life Safety, DSA, Health, Title 24 and other local code requirements necessary to deliver projects of all types and sizes. As a relationship - based organization, our collaborative efforts with State Fire Marshal, Health Department and other public agencies are based on trust and respect, to ensure timely submittal and approval processes for your projects. AGILE AND VERSATILE RESOURCES Our "rapid -response" experience profoundly influences how we partner with all our clients: we listen carefully; we deploy our resources with great agility, versatility, and timeliness, anticipating unforeseen conditions; we are code experts; and offer deep experience with a wide range of technical consultants; and we consistently deliver results that exceed expectations. SINGLE POINT OF CONTACT AND CONTINUITYOF PROJECT MANAGEMENT We dedicate a single Program Manager to serve as the primary liaison to the City in addition to multiple Project Managers who are committed to the life of their projects from programming through design and construction. We carefully select and assign team members to each project, aligning client goals and project needs with staff availability and expertise. Extensive On -Call Experience: Projects for on -call clients have been a significant portion of our work over the last 31 years. We are presently working with 18 public clients as their on -call architects. 25G-101 31 Years serving public works clients Public works projects in California RELEVANT PROJECT EXPERIENCE Summary of Relevant Projects City of Carson • Carson Transit Center City of Compton • Compton Community Center City of Corona • Corona Health Center Office Building City of Downey • Downey Aviation Museum & Community Center • Downey Fire Station #1 - #4 • Downey Civic Center City of Irvine • Hangar 244, Great Park • Train Station Office Tenant Improvements & ADA Upgrades City of La Puente • Gymnasium City of Long Beach • Airport Administrative Offices • Looff Cupola Reuse Study • Rainbow Lagoon Visioning • Belmont Pier Visioning Study City of Lynwood • Lynwood Fire Station #1 & 2 • Lynwood City Hall & Civic Center • Lynwood Children's Center City of Santa Ana • Wilshire HeadStart School • Children's Center City of Tustin • Urban Development Planning County of Orange • Human Resources Office Tenant Improvements, Santa Ana, CA • West Orange County Probation Department Office Building Renovation, Westminster, CA • Orange County Assessor's Office Tenant ImprovemeN ' 4/02 CA • Heritage Park Library Remodel, Irvine, CA • Health Care Agency Office Tenant Improvements, Santa Ana, CA • Real Estate Development Group Office Tenant Improvement, Santa Ana, CA • Homeless Shelter Renovation, Santa Ana. CA County of Riverside • Mead Valley Library, Riverside, CA • Highgrove Library, Highgrove, CA • Riverside Offices of Public District Attorney CAC, Indio, CA • Riverside Offices of Public Defenders, Indio, CA • Transportation Land Management Agency, Tenant Improvement of 6 floors, Riverside and Indio, CA • County Administration Center & Law Library Renovation, Indio, CA • County of Riverside Treasurer & Tax Collector's Office, Riverside, CA • County of Riverside Civic Center, Riverside, CA • Fire Marshal Offices, Indio, CA • Riverside County Regional Medical Center Operation, Murrieta, CA • Department of Public Services, Cathedral City, Murrieta and Riverside, CA • Human Resources, County Administrative Building, Riverside, CA • County of Riverside Administration Building, Remodeling of 6 Floors, Riverside, CA County of San Bernardino • Frank Bland Regional Training Center County of San Diego • On -call Architectural Services at City Airports (Montgomery and Brown Fields) 6 Orange County Fire Authority • On -call Architectural Services Orange County Transportation Authority (OCTA) • Fullerton Park and Ride Minor Rehabilitation Riverside University Health System • Moreno Valley Medical Center - Women's Center Entry • Moreno Valley Medical Center - Medical Mall • Moreno Valley Medical Center - Cafeterias • Moreno Valley Medical Center - Medical Library • Corona Care Center • Jurupa Care Center • Moreno Valley Care Center San Diego County Regional Airport Authority • Southwest Airlines/TSA T1 E & T2E Baggage Screening Replacement • SDIA Rental Car Center Car Wash Blowers • Ground Transportation Equipment and Security Upgrade • Rental Car Center, Bus and Taxi Offices and Break Room New Building �: • Terminal 1 Tenant Improvements and Upgrades, including: Common Use Passenger Processing (CUPPS) Equipment and Kiosk, New Gate Podiums, New Ticket Counters, and New Flooring Materials San Diego International Airport I South • Terminal 2 Tenant Improvements and Upgrades, including: CUPPS Equipment and Upgrades, New Gate Podiums, New Ticket Counters, New Lighting at Restrooms and Ticket Areas, Demolition of former airline club, New Restroom Facilities, and Back of House Upgrades to finishes • Terminal T1 and T2W Electrical Seating Upgrade Superior Courts of California • Riverside County - 5 Courthouses, Banning Justice Center; Larson Justice Center & Southwest Justice Center %AD 25G-103 LIST OF PROJECTS '" CLIENT PROJECT DESCRIPTION /YEAR COMPLETED WW CONTACT PERSON County of 300,000 sf Chris Taylor developed a plan Andy Moey, Deputy Director PMD 1, Los Angeles, to remodel the headquarters including the LA County Public Works, Department of basement, a campus parking master plan and a 626.513.6763 Public Works' new wellness garden. Value: $83M. Completed: amoey@dpw.lacounty.gov, In Progress. Jeff Wasserman, CPPO, C.P.M. Eastern Municipal Master Plan Tenant Improvement 200,000 1 Purchasing Manager, Eastern Water District, sf District Corporate office and maintenance Municipal Water District 2270 Trumble District Corporate areas. Value: $22M. Completed: In Progress. Road, Perris, CA Office' 951.928.3777, ext. 6225 wassermj@emwd.org Programming & Master Planning Fire Stations #1, #2, #3, #4. 23,000 existing sf to which John Oskoui, we are adding 13,000 sf - renovations and Assistant City Manager City of Downey construction of four fire stations (35,814 949.350.9225 so. Services: Facility Assessments, Master joskoui@downeyca.org Planning, Architecture, Interior Design. Value: $14M. Completed: 2018 Fire Station #1: 13,139 sf renovation and new construction. Services: Architecture and Interior Design. Value: $4.61M. Completed: 2019. Fire Station #2: 6,791 sf renovation and new construction. Services: Architecture and Interior Design. Value: $2.81M. Completed: 2020 (Est) John Oskoui, Assistant City Manager City of Downey 949.350.9225 Fire Station #3: 8,191 sf renovation and new joskoui@downeyca.org construction. Services: Architecture and Interior Design. Value: $3.31M. Completed: In Progress Fire Station #4: 7,693 sf renovation and new construction. Services: Architecture and Interior Design. Value: $2.91M. Completed: Looff Cupola Reuse Study: study of alternative reuse possibilities and sites for the Looff Cupola, an historic artifact that was Joshua Hickman, City Long the finial element of a roof that covered the Program Manager Public Works Beachh Pike Amusement Park carousel. This project 562.570.5714 is completed. Rainbow Lagoon Visioning: Joshua.hickman@longbeach.gov consensus based -visioning process to imagine future uses for Rainbow Lagoon, a "forgotten" 12-acre park and water -body (continued..) 2 5 Gf-li(,4xperience of Westgroup Team Member while at a previous firm. 8 PROJECTCLIENT • /YEAR COMPLETED CONTACTPERSON adjacent to the Convention Center, Arena, and Hyatt Hotel. Our work involved facilitation of multiple stake- holder and community workshops. Belmont Pier Visioning: Based on our work for Rainbow Lagoon, Joshua Hickman, the City of Long Beach requested WD to conduct Program Manager Public City of Long a similar study for Belmont Pier. Blue Car Re -Use Works Beach Study: The objectives of this project is to find out 562.570.5714 (continued) possible reuse concepts for the Blue Car, to tie in the josh ua.hickman@longbeach. reuse concepts with the surroundings and to preserve the historic value of the Blue Car. It is currently located 9ov in Downtown Long Beach surrounded by financial buildings, hotels, office buildings and coffee shops. Value: $500K (WD's fee). Bridges at Kraemer Place: WD provided architecture, planning, and interior design services to renovate an existing industrial concrete tilt -up structure Michael T. Smith and redesign its 1.87-acre site into a 24,000 sf Section Manager, OC comprehensive facility that serves as a pathway out of Facilities & Real Estate Orange homelessness. The project provides a temporary home Services County Public for 200 individuals with broad support spaces, including 714.412.1757 Works restrooms, showers, lockers, laundry, kitchen, dining mike.smith@ocpw.ocgov.com hall, computer lab, multi -service conference rooms, in -take and reception area, administration suite, and a complete medical clinic with reception, pharmacy, nurses stations, lab, and three exam rooms. Value: $31M. Completed: 2018. Downey Civic Center: Improvements to the Downey John Oskoui, Assistant City City of Civic Center. Services: Space Planning, Interior Manager Downey Design, Architecture. Value: $4.21M. Completed: 2020 949.350.9225 joskoui@downeyca.org Urban Development Planning & Design: 21.7-acre John Buchanan urban development planning and design. Services: Director of Economic City of Tustin Planning, Feasibility Study, Architectural Design. Value: Development $N/A. Completed: 2017 714.573.3117 JBuchanan@tustinca.org Frank Bland Regional Training Center: 3.5 acre campus master plan update 10,500 sf renovation Terry Thompson & new construction. Renovations to the existing Director of Real Estate San building consist of upgrades to the gymnasium, Services Bernardino classrooms, offices and conference rooms. Expansion 5104 County efforts include the addition of a 3,500 sf building with ter90ry.tho @res. additional classroom and office space, enclosures to sbcounty.gov sbcoth ty.gov seamlessly connect the two building functions and new entry areas for the training center. %AD Additional rAdntalgJect imagery on following pages. EXECUTIVE SUMMARY INCREMENTS 3D DIAGRAM INCREMENi6 INCREMENi3 IS dik County of Los Angeles Department of Public Works* Our Lead Froject Manager and Principal Chris Taylor, has hands-on experience with your building, giving him in-depth expertise for this project and next steps. He developed a plan to remodel the headquarters including the basement, a campus parking master plan and a new wellness garden. CLIENT County of Los Angeles LOCATION Los Angeles, CA SCOPE 300,000 sf SERVICES Planning, Architecture, Interior Design CLIENT REFERENCE Andy Moey, Deputy Director PMD 1, LA County Public Works amoey@dpw.lacounty.gov 626.513.6763 25 V t107nal experience of Chris Taylor while at a previous firm. 11 QUICK FACTS Chris Taylor completed the master plan of all the work areas at the main office in Perris CA. The goal for the project was to move 60 plus employees back to the main office from a remote site and plan for future growth for the next 5-10 years. This master plan included: • A complete MP&E evaluation • An ADA assessment • Developing furniture standards • A complete evaluation and layout for all office areas in the main office and all yard offices at the main facility • On line Questionnaires and meetings with all departments to determine future growth and ideal adjacencies • Move management planning • Construction phasing • Cost estimating The final report showed: • We could achieve the future growth plans projected by EMWD without building new facilities and the could sell the call center site. For - The project achieve a more open office plan with more employee amenities. - The transition to a more paperless storage system by the records group help gain additional area - Capturing un-used areas in the building and the yard building to increase usable building areas - More efficient office configurations and areas created additional capacity - Office and work station standards created more consistency between employees and allowed for greater planning efficiencies. - New work environment should attract additional younger future employees all MIA WA WA �� 1 Eastern Municipal Water District District Corporate Office* Master Flan Tenant Improvement 200,000 sf District Corporate office and maintenance areas. CLIENT SERVICES Eastern Municipal Master Planning Water District ' LOCATION CLIENT REFERENCE Jeff Wasserman, CPPO, C.P.M. Perris, CA Purchasing Manager SCOPE Eastern Municipal Water District 200,000 sf 2270 Trumble Road, Perris, CA (951) 928-3777, ext. 6225 wassermj@emwd.org 25G-109 ,3 i Indio Law Building When it came to the Indio Law Building, we knew that what mattered the most would be the people it serves. Our objective was clear to create an environment efficient and timeless enough to endure for its community. CLIENT CLIENT REFERENCE County of Riverside Steven Gilbert, Principal Real Estate Property, LOCATION 951.544.9621 Riverside, CA sdgilbert@rivcoeda.org 4050 Main St, Riverside, SCOPE CA 92501 90,400 sf new construction SERVICES Interior Design & FF&E 25G-110 kwn swum -1110111111IM11, imp, ' i yy Q .ter! f f Completed four months ahead of schedule and $2 million under budget, the project received LEED Platinum Certification. Our contribution resulted in a timeless, professional and efficient building ready to address the needs of county employees as well as new patrons and residents. REFERENCES 1 CITY OF DOWNEY 22 Years serving Assistant Manager 8 Projects to -date 2 OC PUBLIC WORKS 6 Years serving as an on -call Architect 7 Projects to -date 3 COUNTY OF RIVERSIDE 20 Years serving as an on -call Architect 70+ Projects to -date REFERENCE REFERENCE REFERENCE John Oskoui, Michael T. Smith Rebecca McCray, Assistant Manager Section Manager, Supervising Project City of Downey OC Manager joskoui@downeyca. Facilities & Real County of Riverside org Estate Services Economic 562.904.7284 mike.smith@ocpw. Development ocgov.com Agency Design and SELECT 714.412.1757 Construction PROJECTS RMcCray@rivcoeda. Columbia Memorial SELECT org 951.955.8764 Space Center & PROJECTS Aviation Museum OC Homeless SELECT Downey Community Shelter - Bridges at PROJECTS Center Kraemer Place Mead Valley Library Downey Park ADA Health Care Agency Highgrove Library Upgrades Office Feasibility Riverside Historic Study & Building Court House of Fire Stations #1 Renovation California Fire Stations #2 H R Office Renovation Riverside Offices Fire Stations #3 of Public District Fire Stations #4 West OC Probation Attorney CAC Office/Renovation Downey Civic Center Real Estate Offices, Media Room Renovation Heritage Park Library Remodel %AD 25G-112 scope of services & schedule -mow ., STATI0 - pity of Downey, Fire Station #3, Downey CA SCOPE OF SERV Site Analysis CES WD will perform site analysis during initial design work. This may include site visits, photographs, analysis of existing space(s), meetings with various City departments to discuss specific space requirements. Conceptual Layouts/Space Planning WD will prepare alternative preliminary space layouts, including engineering details and engineering calculations, and estimates of probable costs for each alternative. Present information to the City along with a written response of the advantages and disadvantages of each alternative plan taking into consideration operational, programmatic, adjacency needs and appropriate design standards. Permits/City Approvals (City as regulatory agency) Assist City departments in obtaining entitlements, permits and other City approvals, as required. Architectural, Interior Design, and Engineering Services Provide architectural, structural, mechanical and electrical engineering services and cost estimating services during the schematic design, design development and construction document phases. Work products shall include engineering details, engineering calculations, architectural plans, and elevations, material specifications, cost estimate, and final plans and specifications. Prior to acceptance of design, Consultant is to prepare a summary report detailing the effort of utility coordination, IT coordination, and due diligence for the City's review and acceptance. Third -party cost estimate and constructability review may be included in the design effort at the City's request. 1. Schematic Design: Develop schematic design site plan drawings illustrating the scale and relationship of project components. 2. Design Development: Prepare design development package consisting of: a) Drawings and other documents that outline repairs or solutions and describe the size and character of the project with respect to architectural, interior, structural, mechanical and electrical systems b) Materials and samples c) Other required elements based on the approved schematic design documents. Designs must comply with the current Building codes and any other City requirements. Additional site visits and coordination with City departments will be required to ensure that design development meets the department's needs. 3. Construction Documents: WD will prepare construction documents consisting of plans and specifications, calculations, and cost estimates setting forth in detail the requirements for the construction of the project based on the approved schematic design and design development documents. The construction documents will include, but not limited to: plans, details, and specifications for structural, electrical, mechanical, plumbing, ADA requirements, parking, and landscaping; all fully coordinated with the architectural design. Plans will include recommendations for green building standards and sustainable development to reduce costs, improve the health of building occupants, and reduce the negative impacts to the environment. A refined cost estimate based on the final construction documents shall also be prepared. There shall be no additional costs due to revisions of the drawings to bring the %AD 25G-115 design up to code compliance. WD will assist the City departments in obtaining reviews and approvals from applicable public agencies for design reviews, plan checks, and permits. WD will assist the City in obtaining all required permits, reports, and other information to bid the project. The City will pay all permit fees. WD will provide continued communication and feedback with various City personnel throughout the process to provide a cost-effective and quality design that meets the needs of the client department(s). Post Design Services At the City's sole discretion, WD will assist the City Department(s) with the following services. 1. Bidding a) Preparing bid documents and packages b) Answering bidder's questions c) Scheduling and attending pre -bid conferences and job/site walks d) Preparing bid addenda e) Preparing bid analyses and reviewing and responding to bidders' submittals, such as shop drawings, product data, samples and proposed equivalent products and materials. 2. Construction and Construction Management a) Prepare "as -built" drawings, in current CAD format, as required b) Visit construction site as needed to monitor quality of the work and resolve construction issues. c) Assist engineer, consultant and inspector with interpretation of the following: • Analysis of change conditions • Development of corrective actions • Review of shop drawings and other submittals • Review, negotiation and preparation of change orders d) Manage the construction phase and coordinate construction meetings to ensure the project is completed on time and within budget. • Provide weekly estimates of percent of work completed • Approve vendor invoices for submittal to the City. Move Management Services At the City's sole discretion, WD will assist the City Department(s) with the following services. • Survey all existing items to relocate. • Meet with client and the client's furniture vendor to verify the placement of all items for move. • Third party/peer review of architectural plan(s). • Prepare move plans to show numbering system for ease of labeling boxes and items to move. • Prepare "move in" sketches for mover use, showing office and common area layouts. • Coordinate with the City's Telecommunication Services and instruct staff in preparing for the move. • Coordinate and closely supervise move labor. • Be responsible for all post -move follow-up. Special Services • Complete the State of California ADA surveys. • Provide value engineering services upon request. • Plans and specifications �+ omplete LEED Certification documentation 2•5G-11pon request. 18 Y OF � av a I N ss' tl tl u. 'dWo O� 3 s ma 25G-117 fee proposal Westgroup Designs saved us over $1.5 million dollars construction cost while fast -tracking delivery for our 130,000 sf LEED Platinum office building four months ahead of schedule... but more importantly, the building allowed us to keep Google as our valued tenant. None of the other firms we worked with before could commit to doing that on our time -table and budget" - Scholle Development and Dorn-Platz t 25G-120 fee proposal The fee proposal has beery submitted separately and electronically in the Cost File section of the PlanetBids system, clearly marked "Fee Proposal' including all information as requested. 25G-121 XXvil certifications attachments 3-1 3-2 & 3-3 *tF JrAA£:f _ Cb "IF K*:V. Riverwalk Phase V, Riverside, CA certifications Attachment 3-1 Non -Collusion Affidavit Appendix ATTACHMENT 3 CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California County of Orange Subscribed and sworn to (or affirmed) before me on this 20 day of April 2020, by PariSima Hassani , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me N/A Notary Public Signature Notary Public Seal As per Addendum #1 dated April 14, 2020 this form in not signed by a notary but by our CEO + Managing Principal, PariSima Hassani. City of Santa Ana RFP 20-040 29- 424 32 Attachment 3-2 Non -Lobbying Certification NON -LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. 0 Signed: Title: CEO + Managing Principal Firm: Westgroup Designs, Inc. Date: 04/20/2020 %AD 25G-125 Attachment 3-3 Non -Discrimination Certification NON-DISCRIMINATION CERTIFICATION The undersigned Contractor or corporate officer, during the performance of this contract, certifies as follows: The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Contractor shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. City of Santa Ana RFP 20-040 256-426 34 The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subContractor or Contractor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any Contractor of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. 0 Signed: Title: CEO + Managing Principal Firm: Westgroup Designs, Inc. Date: 04/20/2020 City of Santa Ana RFP 20-040 Page A3-4 100 25G-127 ., w 25G-128 III �ouP des�9 westgroupdesigns.com architecture . planning . interior design . branding OC 949.250.0880 LA 323.999.5081 web westgroupdesigns.com 25 -129A CITY OF SANTA ANA Santa Ana Public Works Agency Request for Proposal for Space Planning and Architectural Consulting Services RFP No: 20-040 April 20, 2020 FEE PROPOSAL 25G-130 lewis schoeplein lewis sch©eplein architects 11523% picoblvd la ca 90064 ::-UO t 310.231.0333 f www.l ewi55choeplein.com FEE PROPOSAL Schedule of Hourly Rates Architect (Lewis I Schoeplein architects) Principal $225/hr Project Architect $180 Project Manager $150 Designer 1 $130 Designer 11 $110 Administrative Services $75 Structural Engineer (John Labib & Associates Principal $250/hr Project Manager $195 Project Engineer $175 CAD Operator $120 Clerical $75 MEP Engineer (Simon Wone & Associates Principal $200/hr Mechanical Engineer $150 Electrical Engineer $150 Mechanical Designer $125 Electrical Designer $125 Landscape Architecture (Office of the Designed Landscape Principal $175 / hr Project Manager $125 Project Landscape Arch $125 Design Staff $75 LEED / Sustainable Design (Gaia Development Principal $210/hr Associate Principal $195 Sr. Project Mgr/Engineer $185 Project Manager $165 Assistant Project Manager $145 Admin $125 Lewis(Schoeplein architects RFP No 20-040 City of Santa Ana page 1 of 2 25G-131 Construction Cost Estimatine (CP O'Halloran Associates Principal $215/hr Associate $165 Senior Estimator $135 Assistant Estimator $115 Specifications (AWC I West) Principal $176/hr Lewis(Schoeplein architects RFP No 20-040 City of Santa Ana page 2 of 2 25G-132 =0001101110 AGREEMENT TO PROVIDE ON -CALL SPACE PLANNING AND ARCHITECTURAL CONSULTING SERVICES THIS AGREEMENT is made and entered into this 17th day of November, 2020 by and between Gensler ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On March 30, 2020, the City issued Request for Proposal No. 20-040, by which it sought qualified consultants to provide on -call space planning and architectural consulting services for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 20-040. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services described in the scope of work that was included in RFP No. 20-040, which is attached as Exhibit A, and as more specifically delineated in Consultant's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of ten (10) consultants selected to provide services on an on -call basis under REP No. 20-040. The total annual compensation for these services provided by all such consultants selected under REP No. 20-040 shall not exceed the shared aggregate amount of $300,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of 20dprlt33 performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on November 16, 2023, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for two 1-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Ifthe services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to Bally comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONSULTANT Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents 25,P71t34 & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. hi accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled 20,P, 35 or reduced in coverage or changed in any other material aspect, by Consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 20dPzat3s 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) 20,P;at37 P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: (714) 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Consultant: Gensler 4675 MacArthur Court, Suite 100 Newport Beach, CA 92660 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the' City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 20dPsat3s 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERNIINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIA/HNATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties farther agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of 25dP7a49 Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: /tom. -f�L JOHN M. FUNK Sr. Assistant City Attorney RECOMMENDED FOR APPROVAL NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONSULTANT Name: Anne Bretana Title: Principal, Co -Managing Director 25,90,40 EXHIBIT A Appendix ATTACHMENT SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR SPACE PLANNING AND ARCHITECTURAL SERVICES RFP NO.: 20-040 Introduction and Background: The City of Santa Ana intends to retain Space Planning and Architectural Services on an as -needed or "on -call' basis. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide space planning and architectural services for a variety of projects on an on -call basis. Areas of responsibility shall include architectural, space planning, structural, construction management, mechanical and electrical engineering, ADA survey, and move management services. On an on -call, as -needed basis, the selected firm(s) may be asked to provide professional services on specific, project -by -project basis, based on an agreed -upon scope of services and fees. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana. The architects and engineers in the firm must be licensed and legally qualified in the State of California to practice the work for which consideration is requested. Selected firm(s) shall have the necessary qualifications and experience to provide space -planning, architectural, and engineering consulting services to the City. Services may involve all or some of the phases of project development and shall include, but not necessarily be limited to, the following activities: Site Analvsis Perform site analysis during initial design work. This may include site visits, photographs, analysis of existing space(s), meetings with various City departments to discuss specific space requirements. Conceptual Lavouts/Space Planning Prepare alternative preliminary space layouts, including engineering details and engineering calculations, and estimates of probable costs for each alternative. Present information to the City along with a written response of the advantages and disadvantages of each alternative plan taking into consideration operational, programmatic, adjacency needs and appropriate design standards. Permits/City Approvals (City as regulatory agency) Assist City departments in obtaining entitlements, permits and other City approvals, as required. Architectural, Interior Design, and Engineering Services Provide architectural, structural, mechanical and electrical engineering services and cost City IG&! estimating services during the schematic design, design development and construction document phases. Work products shall include engineering details, engineering calculations, architectural plans, and elevations, material specifications, cost estimate, and final plans and specifications. Prior to acceptance of design, Consultant is to prepare a summary report detailing the effort of utility coordination, IT coordination, and due diligence for the City's review and acceptance. Third -party cost estimate and constructability review may be included in the design effort at the City's request. 1. Schematic Design: Develop schematic design site plan drawings illustrating the scale and relationship of project components. 2. Design Development: Prepare design development package consisting of: a) Drawings and other documents that outline repairs or solutions and describe the size and character of the project with respect to architectural, interior, structural, mechanical and electrical systems b) Materials and samples c) Other required elements based on the approved schematic design documents. Designs must comply with the current Building codes and any other City requirements. Additional site visits and coordination with City departments will be required to ensure that design development meets the department's needs. 3. Construction Documents: Prepare construction documents consisting of plans and specifications, calculations, and cost estimates setting forth in detail the requirements for the construction of the project based on the approved schematic design and design development documents. The construction documents will include, but not limited to: plans, details, and specifications for structural, electrical, mechanical, plumbing, ADA requirements, parking, and landscaping; all fully coordinated with the architectural design. Plans should include recommendations for green building standards and sustainable development to reduce costs, improve the health of building occupants, and reduce the negative impacts to the environment. A refined cost estimate based on the final construction documents shall also be prepared. There shall be no additional costs due to revisions of the drawings to bring the design up to code compliance. Assist the City departments in obtaining reviews and approvals from applicable public agencies for design reviews, plan checks, and permits. Assist the City in obtaining all required permits, reports, and other information to bid the project. The City will pay all permit fees. The Consultant shall be required to provide continued communication and feedback with various City personnel throughout the process to provide a cost-effective and quality design that meets the needs of the client department(s). Post Design Services At the City's sole discretion, assist the City Department(s) with the following services. 1. Bidding a) Preparing bid documents and packages b) Answering bidder's questions City UAI c) Scheduling and attending pre -bid conferences and job/site walks d) Preparing bid addenda e) Preparing bid analyses and reviewing and responding to bidders' submittals, such as shop drawings, product data, samples and proposed equivalent products and materials. 2. Construction and Construction Management a) Prepare "as -built" drawings, in current CAD format, as required b) Visit construction site as needed to monitor quality of the work and resolve construction issues. c) Assist engineer, consultant and inspector with interpretation of the following: • Plans and specifications • Analysis of change conditions • Development of corrective actions • Review of shop drawings and other submittals • Review, negotiation and preparation of change orders d) Manage the construction phase and coordinate construction meetings to ensure the project is completed on time and within budget. • Provide weekly estimates of percent of work completed • Approve vendor invoices for submittal to the City. Move Management Services At the City's sole discretion, assist the City Department(s) with the following services. • Survey all existing items to relocate. • Meet with client and the client's furniture vendor to verify the placement of all items for move. • Third party/peer review of architectural plan(s). • Prepare move plans to show numbering system for ease of labeling boxes and items to move. • Prepare "move in" sketches for mover use, showing office and common area layouts. • Coordinate with the City's Telecommunication Services and instruct staff in preparing for the move. • Coordinate and closely supervise move labor. • Be responsible for all post -move follow-up. Special Services • Complete the State of California ADA surveys. • Provide value engineering services upon request. • Complete LEED Certification documentation upon request. Plans and Documents All plans and other documents prepared by the Consultant on behalf of the City shall become sole property of the City. All documents and files must comply with current requirements set forth by the various entities for record retention. Fee Proposal: In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: City UAI The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Proposer. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination by Contractors" for each firm on their team. City UAI SA In i • �...., f .r� .. J i a Gensler 4675 MacArthur Court, Suite 100 Newport Beach, CA 92660 USA April 20, 2020 City of Santa Ana Attn: Gabriela P. Lomeli Public Works Agency; M-22 20 Civic Center Plaza, Ross Annex Santa Ana, CA 92701 Tel 949.863.9434 Cover Letter & Contract Agreement Statement Subject: RFP 20-040 - Space Planning and Architectural Consultant Services Good afternoon, On behalf of Gensler, I am pleased to present our 2020 Consultant Team response to your Request for Proposal No.20-040 for Space Planning and Architectural Consultant Services. We are proud of our on -call partnerships with various city and county agencies and will bring that same dedication, commitment, and proven experience to the City of Santa Ana. In our proposal you will find our relevant experience, our proposed project team resumes, and our design engineering consultant teams. This proposal is valid for (90) days. Creative Solutions Gensler has a proven track record in providing innovative design solutions with exceptional service. We strive to make each assignment the next benchmark for outstanding design that improves our client's business performance. Only by maintaining our focus on innovation, relevance and creativity are we able to deliver the quality of design that has come to define us. Relevant Experience We bring both creativity and discipline to our design. Gensler has extensive expertise in the design and renovation of projects of all sizes, scopes and budgets. We have completed projects from small tenant improvements, value -based designs such as City of San Clemente's Community Development remodel, ultra -creative tech spaces for Zillow Group in Irvine, all the way to the design of Broadcom's Irvine campus. Through our work, we've learned that the key to a successful workplace project is working collaboratively with our client to identify a vision that will tell their story and drive design performance. Contract Agreement Statement We have done a preliminary review of the proposed agreement. While there are a few revisions that Gensler would like to discuss, the agreement provides a very reasonable basis for negotiation. Sincerely, Chip Williams, LEED AP Principal I Co -Managing Director 25G-146 Firm & Team Experience About Gensler Gensler is a global architecture, design, and planning firm with 50 locations and more than 6,000 professionals networked across Asia, Europe, Australia, the Middle East, and the Americas. Founded in 1965, the firm serves more than 3,500 active clients in virtually every industry. Gensler designers strive to make the places people live, work, and play more inspiring, more resilient, and more impactful. Firm History In 1965, with two employees, founder Art Gensler launched a different kind of architectural practice. Adaptive, proactive, and client -centered, the firm treated professional service as a privilege. Teamwork, not individual accomplishment, would build the practice. Focused from the start on design's impact on human experience, we have transformed over five decades from an interior architecture practice to a full -service design firm. Our first expansion into non -US locations set the firm's pattern of building a global footprint incrementally —each new office embedded in local culture, each created to satisfy our clients' needs. Now we've established a worldwide network of talented people who are deeply involved in their communities. Looking forward, we're positioned to anticipate and respond to the forces of change. As the boundaries of work, life, and play become more blurred, our cross -disciplinary expertise helps connect the pieces. Our collaborative culture speaks many languages and blends many traditions, leveraging diverse talents to drive innovation. Through design, we enrich people's experiences to shape a better future. Gensler Newport Beach The Gensler Newport Beach office was founded in 1981. Since its inception, the office has grown from 5 employees to a committed staff of over 100 professionals. Gensler Newport Beach offers a full range of architectural and design services, with an emphasis in Workplace, Strategic Consulting, Hospitality and Retail services. Our team is diverse, and we think this is our greatest asset. Our unique perspectives allow us to approach problems from every angle. This grants us the opportunity to deliver the best solution possible. This synergy of leading - edge interior design, world -class architectural know-how, workplace and business strategy, and construction expertise allows us to uncover more possibilities, troubleshoot more proposed designs, and exhaust more options on our client's behalf. 1965 Firm Founded in San Francisco 69000+ Employees Worldwide "Most Innovative Companies" - FastCompany, 2019 #1 Firm & Most Admired Firm - Interior Design, 2019 Contact Information Top 500 PRINCIPAL Design Chip Williams, Co -Managing Director Firms 949-260-8548 chip_willliams@gensler.com Top Architecture - Only Firm for Ninth PROJECT DIRECTOR Consecutive year Dianne Dodge, Senior Associate -ENR2019 949-260-8551 dianne-dodge@gensler.com 25G-147 Gensler I City of Santa Ana 3 Firm & Team Experience Chip Williams, LEED AP Principal I Co -Managing Director Principal -in -Charge Chip joined Gensler in 1989 and has 35 years of professional experience in both interior design and architectural assignments in the corporate office technology and retail arena. With a mission to create viable and appropriate solutions to support the work and retail environment, Chip incorporates project team leadership and communications, as well as the ability to develop and maintain strong client relationships. He is respected for his ability to expedite large, complex projects while creating responsive design solutions, in addition to helping the client define their business goals and objectives. 35 Years of Experience Joined Gensler 1989 Background Bachelor of Architecture, California State Polytechnic University, Pomona USGBC NEED Accredited Professional Civic & Government City of Encinitas/City Hall, Encinitas, CA City of San Clemente Civic Center, San Clemente, CA The Salvation Army, Santa Ana, CA Size (sq ft) 48,000 55,000 21,365 Corporate Interior Headquarters Size (sq ft) Masimo, Irvine, CA 210,000 Bj's Restaurants, Huntington Beach, CA 24,000 Bausch & Lomb, Aliso Viejo, CA 21,962 Virgin Galactic, Long Beach, CA 150,000 Brookfield Residential, Costa Mesa, CA 38,000 LG&E Power Systems, Irvine, CA 85,000 ITT Divisional Offices, Santa Ana, CA 80,000 Chevron Land Management, Newport Beach, CA 22,300 Golden State Foods, Irvine, CA 21,100 Hershey Communications, Irvine, CA 15,000 R.R. Donnelley and Sons Co., Irvine, CA 11,000 Eastman Kodak, Irvine, CA 11,000 Century 21 Real Estate, Irvine, CA 10,000 Southern California Edison, Rancho Cucamonga, CA 65,000 Southern California Edison, Irwindale, CA 300,000 Irvine Office Company, Irvine, CA 6.5 million Center Irvine North/Building 4, Irvine, CA 345,000 Center Irvine North/East Tower, Irvine, CA 296,000 Center Irvine/Building 1, 2 and 3, Irvine, CA 230,000 Center Orange, Orange, CA 210,000 Centerstone Plaza, Irvine, CA 108,000 Pacifica Building, Irvine, CA 44,000 Bluebeam Software, Inc., Chicago, IF Financial Services Firms size (sq ft) Merrill Lynch, Newport Beach, CA 110,000 Merrill Lynch, Pasadena, CA 35,000 Pacific Life Insurance Company, Newport Beach, CA 325,000 American Savings, Stockton, CA 250,000 Pacific Investment Management Company, pi CA 24,500 Canis Credit Corporation, Newport Beach, CA 12,400 Pacific Financial Management Company, NB, CA 12,000 Stewart Title, Irvine, CA 10,800 25G-148 Gensler I City of Santa Ana 4 Firm & Team Experience Dianne Dodge, NCIDQ, LEED AP ID+C Senior Associate Project Director Dianne is the primary representative of the project team and will be involved in all phases of the project. She will establish the preliminary project budgets and schedules while monitoring the progress of the project against targeted objectives. She will also coordinate the activities of all team members to ensure effective communication. 38 Years of Experience Joined Gensler 1998 Background Bachelor of Science In Interior Design, San Jose State University, San Jose, CA USGBC NEED Accredited Professional Certified, National Council for Interior Design Qualification (NCIDQ) Member, National Association of Industrial &Office Properties (NAIOP) Member, Core Net Government Size (sq ft) Caltrans, District of Los Angeles, CA 60,000 City of San Clemente Civic Center, San Clemente, CA 55,000 City of Yorba Linda Community Center, Yorba Linda, CA 28,000 Immigration & Naturalization Services, Laguna Niguel, CA 35,000 OC juvenile justice, Theo Lacy Facility, Orange, CA 19,600 Rancho California Water District, Temecula, CA 45,000 Yorba Linda Water District, Yorba Linda, CA 7,500 City of I Nine On -Call Architectural Services, Irvine, CA various Financial Service Firms Size (sq ft) BBCN Bank, Los Angeles, CA 31,000 Barclays Capital, Century City, CA 35,000 Roth Capital, Newport Beach, CA 25,600 Pacific Life Insurance Company, Newport Beach, CA 325,000 Pathway Capital Management, Irvine, CA 107,000 State Street, IMS, Irvine, CA 129,800 Deutsche Bank, Santa Ana, CA 105,000 HFF, Newport Beach 18,000 Amedhome Mortgage 20,000 Interior and Exterior Repositioning Size (sq ft) CBRE Orange City Square, Orange, CA Tustin Centre, Tustin, CA Dianne brings over 38 years of experience in full service Stadium Tower, Anaheim, CA interior architectural design experience, including; Foothill Corporate Plaza programming, space planning, furniture systems, Equity Office Properties, Orange County Portfolio 6Million construction documents, construction administration 2677 No. Main Street, Santa Ana, CA 195,000 and project management. 500 Orange Tower, Orange, CA 1100 Executive Tower, Orange, CA 366,747 1920 & 2010 Main Plaza, Irvine, CA 525,000 18301 Von Karman, Irvine, CA 220,000 Granite, Various Properties 385,000 Hines, Irvine, CA 266,000 Huntm ton Executive Park, Huntington Beach, CA 82,800 25G-14§ Gensler I City of Santa Ana 5 Firm & Team Experience Eric James, AIA Senior Associate Project Architect Eric James is a registered architect and project manager with 30 years of experience in all project types. Eric's talent for leading technology -driven projects and knowledge of building systems has earned him the respect of clients, consultants and staff. Using his background in project delivery, design, and consultant coordination, Eric works to ensure that our design process integrates our clients' goals and needs. In addition to his work with corporate interiors and build -to - suit projects, he is the Southwest Regional Leader for the Mission Critical Practice Area, 30 Years of Experience Joined Gensler 1994 Background Bachelor of Architecture, Cornell University Licensed Architect, California Member, American Institute of Architects Workplace Size (sq ft) Allergan, Irvine, CA 600,000 Amgen ATO- Redeiation, Thousand Oaks, CA 30,000 Auto Club Enterprises, Costa Mesa, CA 106,000 Bixby Land Company, Irvine, CA 35,000 Broadcom Headquarters, Irvine, CA 1,100,000 Brookfield Residential, Costa Mesa, CA 38,000 CNET Networks, Chicago, IL 4,000 Confidential Technology Firm, Irvine, CA 1,100,000 Delaware North Headquarters, Buffalo, NY 110,000 Five Point Gateway, Multiple Projects Houzz, Irvine, CA 22,000 IBM, Agoura Hills, CA 13,000 Lennar Homes Masimo Corporation, Irvine, CA 210,000 McDonald's Midwest Division, Chicago, IL 14,000 McDonald's Western Division, Irvine, CA 14,000 McDonald's Los Angeles Region, Los Angeles, CA 29,000 McDonald's Seattle Region, Seattle, WA 17,000 McDonald's Tampa Region, Tampa, FL 18,000 McDonald's San Diego Region, San Diego, CA 18,000 N.E.T., Fremont, CA 290,000 Park Place, Repositioning, Irvine, CA 60,000 Perseco, Chicago, Illinois 60,000 Harbor Distributing, Huntington Beach, CA 100,000 Sunstone, Irvine, CA 22,180 St. Joseph's Health, Irvine, CA 180,000 Studio Achetype, San Francisco, CA 15,000 Tetra Tech, Irvine, CA 26,000 TEVA Pharmaceuticals, Irvine, CA 30,000 The CAC Group, San Francisco, CA 4,800 William Lyon Homes Showroom, Irvine, CA 12,121 Zillow, Irvine, CA 21,000 Civic & Government Size (sq ft) California Department of Transportation, District 12 Irvine, CA 130,000 The Salvation Army, Santa Ana, CA 21,365 25G-150 Gensler I City of Santa Ana 6 Firm & Team Experience Brianna Scheid Designer Brianna is inspired by human centered design and believes that great design shapes the world we live in. As a designer, Brianna enjoys building relationships with her clients throughout the design process and strives to create environments which are innovative, inspirational and engaging. With a portfolio that includes workplace, hospitality, and mixed use projects throughout the US and abroad, Brianna applies her diverse experience to solve complex design challenges and create environments that are meaningful and authentic to the clients vision. In addition, Brianna has experience during the construction phases of a project - completing construction documents, attending construction meetings, and leading project management - enabling her to ensure project success throughout all phases of the project. 5 Years of Experience Joined Gensler 2014 Background Bachelors of Fine Arts in Interior Design, New York School of Interior Design Associates in Applied Science, Visual Presentation & Exhibition Design, Fashion Institute of Technology Financial Services size (sq ft) Nomura Securities HQ, New York, NY 830,000 Opus Bank, Beverly Hills, Beverly Hills, CA 1,567 Legal size (sq ft) Blank Rome Philadelphia, One Logan Square, Philadelphia, PA 200,732 Greenberg Traurig, Irvine Program and Test Fits, Irvine, CA 19,000 Sidley Austin, New York 787 Seventh Ave Restack, New York, NY 347,672 Troutman Sanders, New York Offices, New York, NY 88,000 Weil New York Headquarters, 767 Fifth Ave, New York, NY 450,000 600 Madison Ave, Support Space Floor, New York, NY 22,691 Management Advisory size (sq ft) KHP Capital Workspace, San Francisco, CA Langan Engineering 21 Penn Plaza, New York, NY 60,000 NewJersey HQ, Parsippany, NJ 79,920 Sciences size (sq ft) Bristol-Myers Squibb Lawrenceville, Lawrenceville Township, NJ 66,000 Johnson &Johnson WHQ Tower, 14th Floor Boardroom, New Brunswick, NJ 4,200 J&J/Janssen Pharmaceuticals Titusville Project Nexus, Titusville, NJ 278,508 ESP NA EBS Hub, Tampa, FL 80,885 Development size (sq ft) EFC T2 Marketing Suite, Hangzhou, China 3,500 Five Point at Broadcom Campus, Irvine, CA Build -to -Suit size (sq ft) Bristol-Myers Squibb Princeton Pike, Lawrenceville Township, NJ 648,894 PIF New NO, Riyadh, Saudi Arabia 775,537 Landlord Services size (sq ft) 400 Spectrum Center Dr., Irvine, CA 19,120 Old Republic - Boardwalk, Irvine, CA 3,500 The Progressive Workplace Initiative, Newport Beach, CA 44,200 25G-151 Gensler I City of Santa Ana 7 Firm & Team Experience c Daniel LeBeau Associate Job Captain Daniel's broad experience in multiple practice areas and project phases, as well as technical knowledge make him a valuable asset to the Gensler team. Daniel's background in construction has facilitated his successful approach to fiscally responsible project implementation and delivery. Daniel is an architectural designer with a passion for innovation, sustalnablllty, and efficiency. He seeks to enable companies and individuals in the advancement of their design and construction documentation services. Currently, Daniel serves as a valuable team member to the Work Flex 2 Studio, providing both design solutions and technical expertise for several high -end projects currently in development. 33 Years of Experience Joined Gensler 2014 Background Bachelor of Fine Arts, Interior Architecture, Northern Illinois University Developer Size (sq ft) Spectrum Terrace, Irvine, CA 28,000 Broadcom, Irvine, CA 1,000,000 Five Point at Broadcom Campus, Irvine, CA 41,300 Grantville Student Housing, San Diego, CA Technology Size (sq ft) Zillow Group, Irvine, CA 21,000 Incipio, Irvine, CA 55,000 IOP_Cogility, Irvine, CA 11,000 OCPC, Irvine, CA 40,000 Financial Services Size (sq ft) Deutsche Bank, Santa Ana, CA 12,750 Farmers & Merchants Bank, Turlock, CA 5,000 AmeriHome Mortgage, LLC, Irvine, CA Foundations, Associations & Organizations Size (sq ft) AutoClub IT Restack, Costa Mesa, CA 106,000 Government & Defense Size (sq ft) CitySan Clemente Negocio, San Clemente, CA 13,100 City of San Clemente- Police Services TI, San Clemente, CA Media & Consumer Goods Size (sq ft) Smashbox Studios, Culver City, CA 20,729 Health & Wellness Size (sq ft) Calimesa Country Club Village, Calimesa, CA 58,700 Retail Size (sq ft) Capital One NEX Cafe Hollywood, Los Angeles, CA 10,477 Sciences & Energy Size (sq ft) 3M Oral Care, Irvine, CA 2,100 BreitBurn, Los Angeles, CA 20,000 Metronic, Irvine, CA 100,000 25G-152 Gensler I City of Santa Ana 8 Relevant Project Experience City of San Clemente City Hall & Civic Center San Clemente, CA Gensler was retained by the City of San Clemente in 2005 to develop programming and facility needs assessment, including construction valuation for their new civic center. Working closely with all departments, Gensler identified current and projected space allocations for the next 10 years. Armed with this information, Gensler evaluated three separate development alternatives: Build -to -Suit Civic Center in the Downtown, Build -to -Suit Civic Center at Existing City Hall Site and Consolidated Adaptive Reuse of an existing Office Facility. After review and recommendations, the City Council gave conceptual approval to the consolidation of three existing City offices into the Community Development facility which at an existing city -owned, three story, 55,000 sf building. Gensler was then retained to provide full interior design services. The City also requested Gensler take a LEED approach. The project was recently approved by the City Council to pursue LEED Cl Silver. Gensler is currently working on incorporating such strategies to the site, business park and buildings. Size 40,000 sf Services Provided Interior Architectural Design Strategic Planning Programming LEED Strategies Year Completed 2017 & zoos Client Contact Mr. Tom Bonigut Public Works Director, City Engineer bonigutt@san-clemente.org (949) 361-6187 25G-153 Gensler I City of Santa Ana Relevant Project Experience The Irvine Company - Headquarters Phase/Occupied Interior Renovation Irvine, CA Gensler helped re-evaluate the Irvine Company's own work environment across Office, Resort, Retail and Community Development Divisions with flexible standards and palettes that provide for future growth. At the inception of the Irvine Company's headquarters remodel project, it was important to engage employees through the Workplace Performance Index Survey, in which results informed the design team of several key findings. These findings included; a lack of and variety of collaboration spaces, individual work areas were poorly utilized, and the employees felt their work environment did not express the quality brand of the company itself. Gensler developed new workplace standards for interior architecture and furnishings, incorporating flexibility to support all four work modes - collaboration, learning, focus and socialization. New state of the art technology and energy efficient lighting was incorporated throughout. Transparency with access to daylight was desired for all employees and provided through demountable glazing systems for private rooms, and lower panel heights with glazing for the open work area. Size 325,000 sf Services Provided Change Management Master Planning Workplace Strategy Gensler WPI Communication Plan Year Completed 2015 Client Contact Mr. John Koga VP Planning & Design jkoga@iNinecompany.com (949) 720-2000 Gensler I c ty of Santa Ana 10 Relevant Project Experience Allergan Campus Improvement Headquarters Irvine, CA Aside from redensifyingtheir campus, Allergan wanted to promote connectivity and collaboration to support their organization's culture and brand. Allergan engaged Gensler to refresh two towers on their Irvine campus and create a courtyard that would promote connectivity within the buildings and re -energize the campus. The diverse program included a trial clinic, a gym, training and conference facilities and office space. The design reinforces the company's BOLD culture with collaborative social spaces and amenities designed to build stronger bridges between the company's colleagues Prior to starting the project, the team did multiple rounds of programming and visioning exercises to determine the best way to increase efficiency with their program and still connect the campus. One enters the campus through the reception that is shared by Tower 1 and Tower 2. Tower 1 is a 5-story building that holds the campus cafeteria and work floors. The typical work floor implements an open plan that provides a balance of open and closed collaboration spaces and a variety of meeting and work settings. Tower 2 is 7 stories and has a connecting bridge to Tower 1. The conference center is located on the top floor to provide a more enhanced experience for all attendees. The fitness center is also located in Tower 2. Amenities are located throughout the campus to increase interaction and connectivity within their employees. Gensler also redesigned the exterior courtyard to incorporate more amenities and collaborative spaces for employees. An outdoor Yoga pavilion, along with the new gym reinforces an emphasis on wellness. The new conference pavilion is available as an alternative gathering spot for either impromptu meetings or training. New food and beverage options, such as a coffee kiosk, encourages interaction and collaboration among employees. -155 Size 600,000 sf Services Provided Programming Workplace Strategy Architectural Interiors Exterior Landscape Design Digital Experience Estimated Completion 2020 Client Contact Mr. Allen Petrossian Executive Director petrossian-allen@allergan.com (714) 246-4111 Gensler I City of Santa Ana 11 Relevant Project Experience Auto Club Enterprises ACE I.S. Restack Costa Mesa, CA Reflecting the Auto Club's motto, "We're Always With You", Gensler regards our client relationship with this same level of commitment. Commencing in the Fall of 2016, Gensler moved quickly into the Programming Phase for Auto Club Enterprise's (ACE) two -floor, 104,000 sf Information Systems remodel to create a high -performing workspace that would support their collaborative spirit of working. Situated within an 800,000 sf campus, the c. 1980 building was devoid of daylight. The tunnel corridors and high partitions blocked views and created silos that did not allow for cross communication, much less direct collaboration. Utilizing the advantage of recent building code adoptions, Gensler was able to open up each 52,000 sq. ft. floorplate, resulting in a direct line of sight from one end of the building, through an enclosed atrium, across the floor to the opposite side of the building, infusing the floors with daylight and openness. Creative problem solving with the city allowed the two-hour atrium to be punctuated with millwork framed windows that supported the through -views from each side of the building. With the second floor extending beyond the third floor, Gensler utilized the staggered building footprint to carve out a new 1,400 sf roof top deck, which also enlivens the workplace with access to the outside environment. Size 104,000 sf Services Provided Visioning Programming Construction Budgeting Schematic Design Construction Documentation Construction Administration Rooftop Deck Atrium Remodel Year Completed 2019 Phased, stay in place occupied remodel Client Contact Ms. Marilyn Biscotti, Sr. Strategic Sourcing Consultant biscotti.ma ri lyn@aaa-ca lif com (714) 850-5648 25G-156 Gensler I City of Santa Ana 12 Understanding of Need/Scope Understanding of Need/Scope of Services OURAPPROACH We view design as the process of finding solutions to the challenges and opportunities you face. We work with your team to bring the right people together, identify the options, choose the right solution, build consensus, and figure out where to begin. As an example, a buildings' repositioning can be approached in different ways. Sometimes the focus isjust on the lobby and public spaces. In other cases, it involves giving the building a new outer skin, replacing the old one in part or whole. The underlying goal is to heighten the appeal or transform the environment for your asset. Our role is to help you assess where the value is and then to unlock it. Once we identify a solution together, Gensler will provide design services to help you implement a new facility, a new environment, or a new identity program. The design solution we create aligns with your project drivers and stakeholders goals. We work collaboratively with the stakeholders and your entire team to create the best possible solution, a solution that reflects the contribution of each participant in the process. DESIGN STRATEGY SESSION A part of most every project at Gensler, the objective of the design strategy session is to gather the project team to take a macro -level look at the project at hand and through a facilitated kick-off meeting discussion, identify overall potential while creating alignment on project process. The intent is to emerge from the design strategy session with a sense of shared vision and direction, while understanding the relationship between business objectives, brand and budget. PROGRAMMING Gensler's programming process identifies each project's space requirements as well as the overall project drivers and goals. We meet with stakeholders and/or departmental representatives to gather their specific requirements. The resulting document is a written summary of the quantitative and qualitative information and includes personnel, support space and amenity requirements, adjacencies, work flow, communication patterns, collaboration needs, security, aesthetics, quality level and SPACE PLANNING Utilizing the approved program and design strategy, we proceed with development of a space plan and/or building design. The space plan takes the form of a 2-dimensional graphic representation of how the space is configured. It's loose and fluid allowing for manipulation of facades, partitions and openings. SCHEMATIC DESIGN The Schematic design concept gives a general sense of what the workplace and/or building will look like. A 3-dimensional version of the space plan emerges during the schematic design. The design concepts consider cost and time implications in addition to how well they support your workplace vision and program requirements. During Schematic Design consultants are brought onto the team to provide design solutions connecting the conceptual design to the resulting construction documentation. DESIGN DEVELOPMENT After the general design direction is approved, we start to solidify it and create drawings that reflect a more finalized design. Finishes, materials and colors are presented for your approval. Again, we will jointly revisit the project vision and ask ourselves if it meets the criteria and vision that we set at the beginning. We continue to consult with project consultants to define HVAC lighting, plumbing, structural, power and communications & landscape design criteria. We also work with project consultants to identify potential long lead items. CONSTRUCTION DOCUMENTATION Once the design is fully developed and approved, we prepare final construction documents and specifications for construction, final costing and plan check activities. We coordinate with the team of engineers and consultants to provide a fully developed package that can be competitively bid. To accompany the construction documents, we prepare a project manual, which describes in detail all materials and the required means and methods for fabrication. other special requirements. 25G-157 Gensler I City of Santa Ana 13 Understanding of Need/Scope PERMITTING STRATEGY/CODE ANALYSIS Key to Gensler's project approach is developing working relationships with the approval agencies that have jurisdiction over our projects. We meet with officials early in the design process to discuss code and planning related issues. This allows us to flush out any potential problems, identify early solutions, and obtain support by all parties involved, which ultimately results in a smoother permitting process. Follow-up meetings during design further ensure that permits will be issued in a timely manner. This approach has been carried out at Gensler by dedicated staff members who have spent years developing an expertise in permitting negotiations and code analysis. Our integrated project approach provides comprehensive code compliance utilizing the following tools by our staff: • Quality Assurance Form • Construction Document Checklist Forms • Building Code Analysis Forms (Interior & Architecture • Project Architect Forums Frequently, changing codes and regulations requires Gensler to continually update its code knowledge base. As a resource to our clients we provide the following range of services: • Code compliance information • Governmental representation/conflictresolution Identify early solutions and obtain support by all parties involved Use creative permit strategy to expedite projects and start construction earlier than scheduled CONSTRUCTION PERFORMANCE Gensler monitors construction from commencement through completion, visiting the site regularly to review the progress and quality of the work and to determine if the space is being built according to the approved drawings. We review contractor shop drawings and requests for information; We review and take appropriate action on specified contractor submittals including shop drawings, product data and samples. We prepare completed construction punch lists and issue letters for substantial completion. This scope includes inspection of the constructed portions of the project to confirm the completion of milestones and percent completion in connection with contractor progress payment. Quality Assurance Gensler has a carefully developed and documented quality assurance program (QA) that is used on all projects so that each will conform to the highest standards of excellence, efficiency, reliability and safety, and cost effectiveness. This program is administered by the Project Manager, who will monitor the production -level activities of the Gensler team. Our QA program describes methods for developing, preparing, coordinating, checking, verifying, reviewing, approving, issuing, revising, and filing design, construction, procurement and other project documents. The QA program includes both a body of standards and procedures, and a training component to ensure that all professional staff are aware of and use these standards. The objective is to ensure that every project meets these standards and that schematic design, design development, and contract documents contain concise, complete, and well coordinated information. RIGOROUS FOLLOW THROUGH Our approach to all interactions with the project team is rooted in a commitment to an iterative process that hinges upon an adherence to rigorous follow-through. We are committed to a "feedback and feed forward" approach: we generate issues and possible directions with the project team, research them, bring information back, and develop strategies and policy recommendations with their input — all while maintaining a watchful eye on the schedule and budget. EFFECTIVE DOCUMENTATION Throughout the process our team systematically documents findings through written questionnaires, meeting notes, digital photographs, and research memoranda. This documentation allows us to effectively share information across the team, and stakeholders as needed. It also allows us to identify issues that require further research as each concept alternative is developed. Keeping the Project on Schedule Project Delivery We pride ourselves in collaborating with engineering firms and consultants that have similar operational goals and objectives.We understand the calibre of the team is paramount to the project success; and we choose consultants with a proven track record who would assume responsibility not only for their own performance, but also 25G-158 Gensler I City of Santa Ana 14 Understanding of Need/Scope for the performance of the team as a whole. This approach allows us to leverage the entire team's collective skills and competencies to minimize cost and maximize the quality of the services to be delivered. Together, we strive to deliver total customer satisfaction. Should the project schedule be delayed by a consultant team member, the City of Santa Ana would never bear the costs to bring the project back on schedule. Schedule Schedule control is collaborative. We are committed to on -time delivery of every project, just as you are. We have an excellent track record in schedule control, which we maintain by keeping timing issues at the forefront of the design process, resolving key issues at the appropriate times, keeping changes to a minimum, and predicting where changes are likely to occur. Building on that knowledge, we will develop a specific project approach that defines each project and outlines the most appropriate ways to implement. Scheduling can have significant impact both on construction cost and operations, and the key to a successful project is to start the project correctly and efficiently. Specialty Area Strengths For the scope of work described in Appendix Attachment 1, Gensler has assembled an exceptionally well qualified team of professionals who have the technical capability and creative skills, a track record with Gensler on similar projects, and the commitment to achieve successful projects with the City of Santa Ana. Gensler will provide accessibility audits, interior and exterior architectural design and construction documentation, move managment services and furniture procurement services for any new projects, or any expansion/renovation projects. Our past experience with the City of Santa Ana, as well as other public entities, demonstrates that we are well -versed in a wide -variety of project types and will be able to align your objectives with the most cost-effective solutions. We will partner with the following engineers as applicable to each project: Mechanical, Electrical and Plumbing Engineering GLUMAC 18200 Von Karman Ave., Suite 100 Irvine, CA 92612 949,833,8190 Contact: Jonathan Mitsumori, P.E., Associate Principal Structural Engineering KPFF 18500 Von Karman Avenue, loth Floor Irvine, CA 92612 949,252.1022 Contact: Rob Fecarotta, Structural Engineer Landscape Architecture RIDGE LANDSCAPE ARCHITECTS 8841 Research Drive, Suite 200 Irvine, CA 92618 949.387,1323 Contact: Jim Ridge, ASLA, LEED AP Additional Specialty Services As a leader in sustainability and WELL design, Gensler is the only architecture firm to have signed the Paris Pledge for Action Plan of 2016, As architects and designers we know that our work has a lasting impact on the planet and human health, and we are committed to empowering ourselves to produce innovative new solutions to the pressing problems associated with climate change. In a recent published report, Climate Change: Impact Through Design, we have found that our sustainable design solutions are having an enormous sustainable impact for our clients around the world. Our portfolio is saving enough energy to permanently remove 18 coal power plants from the U.S. electricity grid by 2030, and every year our LEED projects are saving enough water to support entire cities the size of Miami, Minneapolis and Oakland. Just think about how we can help save resources for City of Santa Anal 25G-159 Gensler I City of Santa Ana 15 References References/Client List Department of General Services Caltrans, District 12 Orange County, CA, USA • Programming • Space Planning Caltrans District 12 engaged Gensler to provide programming through schemaric design services for their relocation from Irvine to Tustin. Gensler was challenged with consolidating Caltrans' 483 employees from a campus -like environment to multi -story office building. A flexible work environment allows departments to expand, contract or relocate with"Box" moves minimizing the impact of potential construction requirements. Amenities Include a 1,000 sf mainframe computer room, public customer service center, 6 break room / lunchrooms, print shop, hi -density filing systems, and connection to an emergency backup generator, IT training room, video conferencing in executive conference room, tenant security systems and public conference room with maximum capacity of 100. Project Cost: $6,955,000 (est.) Year of Completion: 2017 Department of General Services 707 3rd Street, 5-305 Sacramento, CA 95605 Ms. Maria Blase (916) 375-4116 City of Irvine OnCall Architectural Services Irvine, CA, USA Dianne Dodge, Project Manager Architecture & Design Services Landscape Architecture Facilities Design/Engineering Services Gensler was one of several firms awarded a 3-year On -Call contract with the City of Irvine. We are currently in our third renewal of this 3-year On -Call Agreement. Under this contract, Gensler successfully completed the following projects: Housing and ACS: Interior renovation/remodel of Area A, 3rd Floor of Civic Center, approximately 5,500 sf. Project Cost: $502,034 Public Safety Offices: Interior renovation/remodel of Police Services to include Public Safety Offices on the 1st floor of Civic Center, approx 2,600sf Project Cost: $165,000 (approx) Mother's Room: Construct new room on 2nd floor of Civic Center Project Cost: $85,000 (approx) Year of City of Irvine One Civic Center Plaza P.O. Box 19575 Irvine, CA 92623 Abdulla Ahmed, Sr. Project Manager (949) 724-6675 25G-160 Gensler I City of Santa Ana 16 References References/Client List County of Orange Plan Check Services Orange County, CA, USA • Architectural & Engineering Services Plan Check Services Gensler worked with Tait & Associates for the County of Orange Public Works providing building plan check services for large scale residential develop- ments in Orange County. Services provided include Architectural, Structural & MEP services associated with the various new developments. Project Cost: $ varies per project Year of Completion: Ongoing Contact: Tait & Associates, Inc. 701 N. Parkcenter Drive Santa Ana, CA 92705 Greg Fick, Entitlement Manager 714.560.8200 Todd Schmieder, Sr. Project Manager (714)560-8200 City of Huntington Beach OnCall ADA Upgrades Huntington Beach, CA, USA Full Interior Architectural Services Construction Administration ADA Evaluation and Upgrades The County selected the Gensler -led team through a public bid process to evaluate and implement overall ADA compliance projects of the Huntington Beach Civic Center, including 5-stories of the City Hall Building, the Council Chamber Auditorium and site and parking upgrades. Services provided include Architectural, Civil, Structural and MEP design and construction administration services. Project Cost: $1,000,000 Contact: City of Huntington Beach Public Works 17371 Gothard Street Huntington Beach, CA 92647 Mr. Jerry Thompson, General Services Director (714) 960-8845 25G-161 Gensler I City of Santa Ana 17 Certifications Appendix ATTACHMENT 3 CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California County of Orange Subscribed and sworn to (or affirmed) before me on this day of , 20_, by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me Notary Public Signature Notary Public Seal City of Santa Ana RFP 20-040 `3162 Gensler I City of Santa Ana 18 Certifications NON -LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: W, Title: Principal Firm: Gensler Date: 4/20/2020 City of Santa Ana RFP 20-040 M2163 Gensler I City of Santa Ana _.. NON-DISCRIMINATION CERTIFICATION Certifications The undersigned Contractor or corporate officer, during the performance of this contract, certifies as follows: 1. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Contractor shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. City of Santa Ana RFP 20-040 20663-a 64 Gensler I City of Santa Ana 20 Certifications 7. The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subContractor or Contractor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any Contractor of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Ww Title: Principal Firm: Gensler Date: 4/20/2020 City of Santa Ana RFP 20-040 f6t�3165 Gensler I City of Santa Ana 21 Abu Dhabi Morristown, NJ Atlanta Munich Austin New York Baltimore Newport Beach Bangalore Oakland Bangkok Paris Beijing Philadelphia Birmingham Phoenix Bogota Portland Boston Raleigh -Durham Charlotte San Antonio Chicago San Diego Dallas San Francisco Denver San Jose Detroit San Jose, CR Dubai Sao Paulo Hong Kong Seattle Houston Shanghai La Crosse Singapore Las Vegas Sydney London Tampa Los Angeles Tokyo Mexico City Toronto Miami Vancouver Minneapolis Washington DC 4675 MacArthur Court Suite 100 Newport Beach CA Tel 949.863.9434 genslercom Gensler 25G-166 Li Gensler FEE PROPOSAL Billing Rates Team Member Hourly Rate Principal $225 - $350 Design Director $165 - $250 Technical Director $165 - $250 Project Manager $145 - $250 Senior Designer $125 - $205 Senior Project Architect $125 - $205 Intermediate Designer $95 - $175 Project Architect $95 - $175 Junior Designer $80 - $125 Administration $80 - $100 25G-168 Abu Dhabi Morristown, NJ Atlanta Munich Austin New York Baltimore Newport Beach Bangalore Oakland Bangkok Paris Beijing Philadelphia Birmingham Phoenix Bogota Portland Boston Raleigh -Durham Charlotte San Antonio Chicago San Diego Dallas San Francisco Denver San Jose Detroit San Jose, CR Dubai Sao Paulo Hong Kong Seattle Houston Shanghai La Crosse Singapore Las Vegas Sydney London Tampa Los Angeles Tokyo Mexico City Toronto Miami Vancouver Minneapolis Washington DC 4675 MacArthur Court Suite 100 Newport Beach CA Tel 949.863.9434 genslercom Gensler 25G-169 EXHIBIT 4 AGREEMENT TO PROVIDE ON -CALL SPACE PLANNING AND ARCHITECTURAL CONSULTING SERVICES THIS AGREEMENT is made and entered into this 17th day of November, 2020 by and between Corgan, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On March 30, 2020, the City issued Request for Proposal No. 20-040, by which it sought qualified consultants to provide on -call space planning and architectural consulting services for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 20-040. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services described in the scope of work that was included in RFP No. 20-040, which is attached as Exhibit A, and as more specifically delineated in Consultant's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of ten (10) consultants selected to provide services on an on -call basis under REP No. 20-040. The total annual compensation for these services provided by all such consultants selected under REP No. 20-040 shall not exceed the shared aggregate amount of $300,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of Z0,PrJf70 performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on November 16, 2023, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for two 1-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Ifthe services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to Bally comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONSULTANT Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents Z5,pZlf7l & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. hi accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled 2OPT If72 or reduced in coverage or changed in any other material aspect, by Consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 2OP2rIf73 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) 20,PZsaf74 P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: (714) 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Consultant: Corgan, Inc. 5800 Bristol Parkway, Suite 640 Culver City, CA 90230 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the' City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 20,Psaf75 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERNIINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIA/HNATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties farther agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of 20,P476 Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: M,. -f..., L HN M. FUNK Sr. Assistant City Attorney RECOMMENDED FOR APPROVAL NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONSULTANT Name: BRENT KELlEY Title: Managing Principal Z0,PSJf77 EXHIBIT A Appendix ATTACHMENT SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR SPACE PLANNING AND ARCHITECTURAL SERVICES RFP NO.: 20-040 Introduction and Background: The City of Santa Ana intends to retain Space Planning and Architectural Services on an as -needed or "on -call' basis. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide space planning and architectural services for a variety of projects on an on -call basis. Areas of responsibility shall include architectural, space planning, structural, construction management, mechanical and electrical engineering, ADA survey, and move management services. On an on -call, as -needed basis, the selected firm(s) may be asked to provide professional services on specific, project -by -project basis, based on an agreed -upon scope of services and fees. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana. The architects and engineers in the firm must be licensed and legally qualified in the State of California to practice the work for which consideration is requested. Selected firm(s) shall have the necessary qualifications and experience to provide space -planning, architectural, and engineering consulting services to the City. Services may involve all or some of the phases of project development and shall include, but not necessarily be limited to, the following activities: Site Analvsis Perform site analysis during initial design work. This may include site visits, photographs, analysis of existing space(s), meetings with various City departments to discuss specific space requirements. Conceptual Lavouts/Space Planning Prepare alternative preliminary space layouts, including engineering details and engineering calculations, and estimates of probable costs for each alternative. Present information to the City along with a written response of the advantages and disadvantages of each alternative plan taking into consideration operational, programmatic, adjacency needs and appropriate design standards. Permits/City Approvals (City as regulatory agency) Assist City departments in obtaining entitlements, permits and other City approvals, as required. Architectural, Interior Design, and Engineering Services Provide architectural, structural, mechanical and electrical engineering services and cost City estimating services during the schematic design, design development and construction document phases. Work products shall include engineering details, engineering calculations, architectural plans, and elevations, material specifications, cost estimate, and final plans and specifications. Prior to acceptance of design, Consultant is to prepare a summary report detailing the effort of utility coordination, IT coordination, and due diligence for the City's review and acceptance. Third -party cost estimate and constructability review may be included in the design effort at the City's request. 1. Schematic Design: Develop schematic design site plan drawings illustrating the scale and relationship of project components. 2. Design Development: Prepare design development package consisting of: a) Drawings and other documents that outline repairs or solutions and describe the size and character of the project with respect to architectural, interior, structural, mechanical and electrical systems b) Materials and samples c) Other required elements based on the approved schematic design documents. Designs must comply with the current Building codes and any other City requirements. Additional site visits and coordination with City departments will be required to ensure that design development meets the department's needs. 3. Construction Documents: Prepare construction documents consisting of plans and specifications, calculations, and cost estimates setting forth in detail the requirements for the construction of the project based on the approved schematic design and design development documents. The construction documents will include, but not limited to: plans, details, and specifications for structural, electrical, mechanical, plumbing, ADA requirements, parking, and landscaping; all fully coordinated with the architectural design. Plans should include recommendations for green building standards and sustainable development to reduce costs, improve the health of building occupants, and reduce the negative impacts to the environment. A refined cost estimate based on the final construction documents shall also be prepared. There shall be no additional costs due to revisions of the drawings to bring the design up to code compliance. Assist the City departments in obtaining reviews and approvals from applicable public agencies for design reviews, plan checks, and permits. Assist the City in obtaining all required permits, reports, and other information to bid the project. The City will pay all permit fees. The Consultant shall be required to provide continued communication and feedback with various City personnel throughout the process to provide a cost-effective and quality design that meets the needs of the client department(s). Post Design Services At the City's sole discretion, assist the City Department(s) with the following services. 1. Bidding a) Preparing bid documents and packages b) Answering bidder's questions City UAI c) Scheduling and attending pre -bid conferences and job/site walks d) Preparing bid addenda e) Preparing bid analyses and reviewing and responding to bidders' submittals, such as shop drawings, product data, samples and proposed equivalent products and materials. 2. Construction and Construction Management a) Prepare "as -built" drawings, in current CAD format, as required b) Visit construction site as needed to monitor quality of the work and resolve construction issues. c) Assist engineer, consultant and inspector with interpretation of the following: • Plans and specifications • Analysis of change conditions • Development of corrective actions • Review of shop drawings and other submittals • Review, negotiation and preparation of change orders d) Manage the construction phase and coordinate construction meetings to ensure the project is completed on time and within budget. • Provide weekly estimates of percent of work completed • Approve vendor invoices for submittal to the City. Move Management Services At the City's sole discretion, assist the City Department(s) with the following services. • Survey all existing items to relocate. • Meet with client and the client's furniture vendor to verify the placement of all items for move. • Third party/peer review of architectural plan(s). • Prepare move plans to show numbering system for ease of labeling boxes and items to move. • Prepare "move in" sketches for mover use, showing office and common area layouts. • Coordinate with the City's Telecommunication Services and instruct staff in preparing for the move. • Coordinate and closely supervise move labor. • Be responsible for all post -move follow-up. Special Services • Complete the State of California ADA surveys. • Provide value engineering services upon request. • Complete LEED Certification documentation upon request. Plans and Documents All plans and other documents prepared by the Consultant on behalf of the City shall become sole property of the City. All documents and files must comply with current requirements set forth by the various entities for record retention. Fee Proposal: In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: City UAI The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Proposer. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination by Contractors" for each firm on their team. City UAI CORGAN EXHIBIT B CITY OF SANTA ANA Space Planning and Architectural Consulting Services Space Planning and Architectural Consulting Services RFP 20-040 April 20, 2020 25G-182 CORGAN April 20, 2020 Gabriela P. Lomeli Project Manger City of Santa Ana Santa Ana Public Works Agency 20 Civic Center Plaza Santa Ana, California 92701 Request for Proposal (RFP) for Space Planning and Architectural Consulting Services RFP No.: 20-040 Dear Gabriela: First things first, thank you! We appreciate this opportunity to provide space planning and architectural consulting services to City of Santa Ana/Santa Ana Public Works Agency ("City"). We are qualified to provide on -call, as needed services and be on your space planning and architectural consultant team. Through our qualifications, you come away with an understanding of who we are and why Corgan is the right partner. Comprehensively qualified, Corgan has all the relevant skills, experience and resources required to provide on -call services for the next three years and beyond. Expertise — We've done this before and have been at the heart of the most recent examples of this type of project. From the Salt River Project, City of Chandler Public Safety Training Center, City of Waller City Hall and Civic Center, City of Peoria Pinnacle Peak Police Patrol Building, Sacramento International Airport for the County of Sacramento, and LAX Midfield Satellite Concourse, Corgan has been instrumental in the creation of the vision, planning, and successful execution of similar projects. Experience — We know these building types and the interior design and space planning requirements. With multiple millions of square feet of civic, corporate office, and interior design projects in our portfolio, including virtually every type of workplace, we understand the full range of issues that influence the design of these often -complex projects. This includes all the special needs associated with coordinating with local authorities, codes and regulations, as well as listening to and understanding the needs of all stakeholders. We also have the added benefit of mechanical, electrical, plumbing, and structural consultants who have experience working with the City and other municipalities and have history of partnering with us. Leadership — We have a reputation as great team player. We are proud to be known for our ability to work collaboratively and gain consensus among many stakeholders. We value the contributions of the great many professionals that 25G-183 surround us, and we worked hard to channel the collective wisdom of the group to make these opportunities both successful and fulfilling. As accomplished leaders, we have found that the alignment of personalities is as important to the success of a project as the proper alignment of its goals. We know how to build consensus. Commitment —Our experienced professionals are dedicated. Many of us on the team have been at Corgan for decades and have had the good fortune to become experts in our respective fields. From visioning, to programming, across all design phases, through construction documentation and beyond, you will be working with the same people from start to finish. Our team structure provides the personal commitment that comes from "owning" responsibility for the project and maintaining the continuity of project knowledge that is so important for success in these endeavors. The key personnel assigned to this project will be available and committed throughout its entire duration. Resourcefulness — We have all the necessary resources. With a firm of over 600 team members, we have substantial horsepower... we can hit it hard and make it go. Our architects and interior designers have a long and successful history of performing and delivering excellent service to our clients and creating building environments for them that are tuned to their specific needs. Outstanding client service is in our DNA. With our commitment to shared objectives and making well researched and studied recommendations that will ultimately evolves to a design solution, we have the multi -faceted dedicated team to serve your needs. We truly appreciate this opportunity to work with the City as one of the on -call architects for space planning and architectural services and look forward to making our relationship with you the start of a long and successful one. Sincerely, Brent Kelley Sean Kim Managing Principal, Principal -in -Charge Vice President, Project Manager 25G-184 0 0 m 0 0 0 ........... .................. ............... ... ................ ........... . . . . . . . . . .................... . ................... .................. . . . . . . . . ........ ........... ... ......... ... ........ ........ ..... ... ......... ... ......... CI TOW . ........ ............ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i STATEMENT OF QUALIFICATIONS FIRM OVERVIEW Agility in Design Our clients are experiencing disruptions in their markets. Ideas about what makes a good airport terminal, office, data center, hospital, or school are quickly changing. These disruptions are driving a demand for new ways to create places and the generation of critical ideas that will help propel them forward. OUR STRENGTHS GIVE US THE ABILITY TO HELP OUR CLIENTS SOLVE THESE PROBLEMS. We build mutually beneficial relationships with our clients. We are successful when our clients are successful. Our work is informed by data and research. These reveal insights into our clients and users. We are driven by user experience. We get into the heads and hearts of the people who use ourspaces. Market Expertise Aviation Education Commercial Healthcare Data Centers Interiors We are passionate about designing places that succeed on the client's terms. We believe it is important to exceed their vision of success. We are agile, harnessing core strengths to move quickly and change direction without losing control. It is a skill we posess, and one in which we are investing to become even more proficient. A Leading Architecture + Design Firm years in business, and growing employees across 12 locations repeat client business 25G-186 COA6AN 1 STATEMENT OF QUALIFICATIONS B. CONTRACT AGREEMENT STATEMENT THESE CHANGES WERE NOT ACCEPTED BY CITY b. Proposal shall include a statement outlining your concurrence or concerns with any and all provisions as contained in the Agreement attached herein as Attachment 2 in the Appendix. Corgan appreciates the opportunityto reviewthe terms of the Standard Consultant Agreement and is confident that a mutually agreeable contract can be reached by the parties. As currently written, there are provisions that raise the standard of care and compromise insurance coverage. As such, Corgan requests an opportunity to dialogue with the City of Santa Ana regarding the following provisions: (1) Recital — standard of performance, (2) Section 8 (Indemnity) and; (3) Section 16 (Termination and Owner's right to use Architect's drawings). We also request the opportunity to review any "Additional Provisions" for Exhibit D, if applicable. GOP," 25G-187 STATEMENT OF QUALIFICATIONS C. FIRM AND TEAM EXPERIENCE c. Proposal shall include a profile of the firm's experience. Include resumes of project team/sub- consultants that will be providing services which outline theirtechnical and design experience. At a minimum, this should include the project manager/principal agent, associates in charge when project manager/principal agent is unavailable, key personnel, firm size, and an organization chart. The project manager/principal agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited for an interview. At Corgan, we value agility in problem solving. So we build responsive teams —the right designers, the right researchers, the right experts in trends and strategy —working together to create leading -edge, beautiful, surprising solutions that align with the business goals of our clients. In team building, one size does not fit all. CORE TEAM _4 Brent Kelley Principal -in -Charge 4 Sean Kim Project Manager/ Project Lead Janani Kannan Pearl McLin Interiors Project Project Manager Architect PBS Engineers Miyamoto MEP Structural Engineering Lisa Vien Project Interior Designer IN-HOUSE RESOURCES Emily Strain Director, Workplace Strategy and Change Management Jennifer Wehling LEED and Sustainability Jasmine Efrussy Director, Furniture Strategy John Mares Certified Access Specialist 25G-188 Brent Kelley AIA, NCARB, LEED AP Principal -in -Charge Brent will be the Principal -in -Charge, overseeing contract execution and monitoring project process. His primary responsibilities will be to make sure all project goals and guidelines are incorporated into the final project design. Brent will be involved from project initiation through project closeout and provide overall guidance to the project team. JCLCIi I =Ar=RICIVI,= — Corgan Los Angeles Office Relocation —American Airlines Federal Credit — LAX Los Angeles International Airport, Midfield Satellite Concourse — LAX Los Angeles International Airport — Bradley West Terminal 4 C:nnnarMr 25G-189 Sean Kim CID,AIAASSOCIATE Project Manager/Project Lead Sean has over a decade of experience in interior architecture for civic, commercial, healthcare, education, and aviation industries. He is driven by a passion to help clients flourish and works collaboratively and strategically to deliver the highest level of focused service. His fresh and bold approach to solution -based design is driven by how space is experienced holistically. As a project manager/project lead, he will be responsible for the design leadership and the main contact for this project. years of experience JCLCIi I =Ar=RICIVI,= — SCAG, Southern California Association of Governments Branding and Interiors Refresh — Corgan Los Angeles Office Relocation — Union Cowork UTC — County of San Bernardino, Attorney General Office —County of Riverside, Fire Department Administration Building — LAX Midfield Satellite Concourse Gateway and Passenger Tunnel — S M F Sacramento International Airport, Terminal A, Restroom Renovation 25G-190 Janani Kannan LEED AP Interiors Project Manager y' A'All. R With over 14 years of design experience, Janani has created success for her clients at every stage of the design process, from concept development through project completion. She is a talented and visionary interior designer at Corgan and will provide project management, technical leadership, and day-to-day coordination with consultants for this project. Her focus and passion for design, coupled with strong problem solving skills, have made her an invaluable asset to the interiors studio. StLtG I LAF L-KILNUL —Zebra Technologies — LAX Midfield Satellite Concourse — Corgan Los Angeles Office Relocation — NASDAQ Office —SCAG, Southern California Association of Governments Branding and Interiors Refresh — Union Cowork UTC —Locke Lord LA Renovation 25G-191 Pearl McLin AIA, LEED AP BD+C Project Architect �i H9 .�.. l Y Pearl's experience ranges from terminal programming and design efforts for aviation projects, to corporate interiors, higher education and healthcare. As a project architect, she collaborates with clients and project teams throughout the design process from schematic design to construction administration to create innovative, functional and sustainable buildings. Pearl helps client's realize their vision and strives to meet expectations through transparency, communication and innovation. years of experience U� SELECT EXPERIENCE — City of Santa Monica, Big Blue Bus Maintenance Facility — City of Anaheim, ARTIC —San Pedro Waterfront Masterplan —San Diego North Embarcadero Masterplan —Orange County Groundwater Replenishment System — LAX Midfield Satellite Concourse North — RiCloud IDC-San Jose — Project Goodyear Data Center —Vantage Due Diligence 25G-192 COAGAN Lisa Vien Project Interior Designer Lisa is a detail -oriented, talented, and a visionary designer with a love for technology. Her brand experience and background on similar projects for major corporate clients across multiple levels and varying scales makes her a valuable resource and knowledge center. In addition to her design acumen, Lisa brings a high level of proficiency in many design and rendering programs giving her the ability to bring the team's vision to life. She is an excellent planner and appreciates perfectly executed details. SELECT EXPERIENCE — Corgan Los Angeles Office Relocation — Union Cowork UTC —Locke Lord LA Interior Renovation —Vantage Data Center Blucora —Sacramento International Airport Terminal A Restroom Renovation —NewAmerican Funding Redhill Office and r°ArM' 25G-193 STATEMENT OF QUALIFICATIONS C. FIRM AND TEAM EXPERIENCE Director, Workplace Strategy and Change Management Emily Strain RID, LEED AP Director, Furniture Strategy Jasmine Efrussy RID Emily leads the effort to develop and execute an effective strategy to help employees understand and embrace new ways of working with minimal resistance and maximum efficiency. Jasmine evaluates furniture products both existing and new to make recommendations with respect to the client's overall furniture needs. LEED and Sustainabiliy Jennifer Wehling AIA, LEED AP BD+C, ID+C Jennifer is the leader of the firm's Certified Access Specialist John Mares AIA, LEED AP BD+C, NCARB, RIBA, DBIA sustainability efforts and primary resource for sustainable design knowledge. John has 33 years of experience executing a wide range of project types including education, aviation, and commercial projects. He is a certified Access Specialist. 25G-194 COAGAN 9 STATEMENT OF QUALIFICATIONS D. UNDERSTANDING OF NEED d. Proposal shall include an outline which demonstrates the firm's understanding of the work. This outline should include anticipated approach, tasks necessary for successful completion, deliverables, and suggestions or special concerns that the City should be made aware of. Identify any assumptions and/or exclusions used in preparation of the scope of work and associated fee estimate. Understandinq of Deed We understand that the scope may include providing on -call, as needed services to any of the City facilities including architectural, space planning, structural, construction management, mechanical and electrical engineering, ADA survey, and move management services. We also understand that we may be asked to provide professional services on specific, project -by - project basis, based on an agreed -upon scope of services and fees along with consultant services on an as -needed basis. In addition, all proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City. Corgan and our subconsultant engineers are licensed and legally qualified in the State of California to practice the work that may be required an on -call, as needed basis. Corgan has the necessary qualifications and experience to provide space planning, architectural, and engineering consulting services to the City and may involve all of some of the phases of the project development and shall include, but not necessarily be limited to, the following activities as described in the RFP. ■ Site Analysis ■ Conceptual Layouts/Space Planning ■ Permits/City Approvals (City as regulatory agency) ■ Architectural, interior design, and engineering — Schematic Design — Design Development — Construction Documents ■ Post Design Services S:7rrIIT — Construction Management — Move Management Services ■ Special Services — Complete the State of California ADA surveys. — Provide value engineering services upon request. — Complete LEED Certification documentation upon request. — Fully understand City's vision for each on -call project, both in terms of objective and subjective goals. This includes not only a thorough understanding of the program requirements and budget, but also your understanding of the project and its impact. services, including third party cost estimate and constructability review at City's request. 10 OONGAN 25G-195 STATEMENT OF QUALIFICATIONS Project Approach Our methodology is focused on supporting the needs of our clients, their schedule and goals. An important part of our approach is to establish an inclusive process upfront. This D. UNDERSTANDING OF NEED provides that, as projects develop, each member of the City's team and Corgan are satisfied that all the project goals and objectives are met. To best serve the City and stay true to our methodology, this relationship would be managed by Sean Kim as Project Manager/Project Lead. Brent Kelley as Office Director and will serve as Principal -in -Charge and will administer the architectural contract. Brent is responsible for maintaining the client's expectations and working with your procurement department. It is his job to enable the core team to tap into their technical expertise, vast experience, and passion to create effective, innovative designs unique to each organization. Brent will be supported by Pearl McLin as Project Architect. Janani Kannan will serve as Interiors Project Manager, and be supported by Lisa Vien as Project Interior Designer. Sean will remain personally involved, seeing the project step-by-step through to completion. This team was formed to specifically address the needs of this project. Corgan offers the perfect balance of substantial firm resources with dedicated project -focused teams. The project will be managed from our Los Angeles office, with support from staff located in both Phoenix and Dallas on an as needed basis. Our standard practice is to staff each project with individuals who remain involved throughout the duration, seeing the project through to completion. The team is formed to specifically address the needs based on project size, type, complexity and the client and will manage each project from inception to warranty walk-through. While a core team leads each project, Corgan will pull from resources across the firm to provide support in areas of expertise, such as specialists in furniture, move management, LEED, and ADA specialists. Additionally, all architectural and interior design services are provided only by staff employed by Corgan. This method allows us to maintain consistency and quality control for all Corgan projects. The following pages outline our approach to, and output of, each project phase. Project Start-up At project start-up, our primary effort will be directed towards a learning process to fully understand City's vision for each on -call project, both in terms of objective and subjective goals. This includes not only a thorough understanding of the program requirements and budget, but also your understanding of the project and its impact. Design Development Using programmatic information, we will develop multiple conceptual designs. After reviewing and developing those designs with you, the conceptual designs and program will become the reference for the development of schematic plans and studies. As these are developed and refined, we begin detailed development of the project for compatibility with your needs; checking the design again your schedule, budget, goals, and ideas. We believe that the design recommendations should arise naturally out of its environment, the program and your aspirations rather than our preconceptions. Our distinct style is your unique vision. Focused Solutions Throughout the process, we encourage in-depth participation by your project team to confirm all project goals are met. In our experience, we have worked with multiple stakeholders and are able to respond to a variety of suggestions and opinions on a project while staying focused on the primary requirements of program, schedule and budget. We listen first, and our collaborative approach makes us a trusted partner. 25G-196 COA6AN 11 STATEMENT OF QUALIFICATIONS Deliverables As an on -call consultant to the City, Corgan's D. UNDERSTANDING OF NEED may be asked to provide professional services on specific, project -by -project basis. Each project will be based on an agreed -upon scope of services and fees. Although the deliverables for each project may vary, our project approach and methodology will remain consistent throughout the contracted period. Suggestions, or special concerns that the City should be made aware of. Schedule Aligned with Work Plan As Corgan develops the schedule for this project, we will develop a keen understanding of the issues and variables involved within each phase of the design and construction process. The key to a successful schedule is developing a work plan which allows each of the key players, owner, design team, and contractor sufficient time to plan, price and construct the project satisfactorily. Graduated Liquidated Damages Even if the schedule is adequate, there are still challenges that can arise with respect to time. These can be alleviated by verifying that the contract documents and specifications are written in such a way as to provide proper encouragement for the contractor to complete his work. One technique Corgan has found to be successful is the concept of graduated liquidated damages. For example, the first two weeks a project is overdue, the penalty is relatively mild with escalating penalties as the time becomes longer. This helps prevent delays from becoming long term. I►�iC•TliiC�'��il'�7 Scheduling Areas that the firm pays special attention to are those which typically lead to schedule slipping. This Includes: time required for base building and finish - out programming; owner review processes for design and construction documentation, including sign -off; and special phasing requirements within the project. The contracting method also plays an important role. Corgan frequently has success with modified fast track scheduling, even within a competitive bid framework. Identify Any Assumptions and/or exclusions used in preparation of the scope of work and associated fee estimate Please see attached fee proposal. e. Proposal shall include a list of projects which yourfirm or personnel have completed within the last 5 years, including significant work with public agencies. Project information should include project description, year completed, client name, along with a person to contact and their telephone number. The list on the following pages includes a small sample of recently completed work and work with public agencies. 12 OONGAN 25G-197 25G-198 COAGAN0 13 SRP Administration Building PROJECT STATS YEAR COMPLETED 2020 CLIENT Mortenson Construction REFERENCE Devin Hunsaker Senior Project Manager 480 339 7864 Visual elements provide a healthy lifestyle for employees. This existing building, SRP Corporate Headquarters will be completely, renovated while the building remains occupied with over 1,200 employees. Sixty-four departments will be relocated to improve adjacencies and to simplify department work -space layouts, building circulation and aesthetics. New huddle spaces, break rooms, conference, building security, and building support spaces will be key design features, as well as swing space for future building demands and growth. The total project square footage will be 440,783 and includes the existing building renovation (324,719 square feet), and building expansion of a five - story, mid -rise infill building and a three-story replacement and addition. Other pre -enabling projects on the PAB campus that have already been completed include: A complete gut and remodel of the three level 64,000-square-foot Credit Union Building (CUB); a new three-story 800+ car parking garage; and a new fleet maintenance garage. 14 OONGAN 25G-199 19 25G-200 15 Corgan Los Angeles Office PROJECT STATS YEAR COMPLETED 2018 CLIENT Corgan REFERENCE David Saeta IDS Senior Vice President 213 446 3969 Striking the balance between regionalism and global brand. Having outgrown our space in Playa Vista, Corgan decided to lay down roots in Culver City.Our goals was to create a space that evokes the spirit of the Golden State with incorporated local preferences, while remaining true to our identity and roots. Awarm, vibrant palette supports the Corgan brand with nods to the California culture with hints of blue symbolizing the ocean. The workspace is centered on flexibility and features a variety of workstations, phone rooms and collaboration zones to accommodate all types of meeting needs. The flexible furniture and open plan supports multiple uses and can transform from a workplace to a space for intimate industry and client events. The large conference room opens to the community kitchen with bi-folding glass panels that can be open to combine spaces into one large gathering area leading to a covered terrace with seating overlooking the Catalina Island. Large sliding doors in this area can remain open on a warm windy day allowing the fresh air to encompass the office space bringing the outdoors in. 16 OONGAN 25G-201 A workspace embodying Southern California Cool without the cliches 25G-202 COAGAN 17 City of Waller City Hall and Civic Center PROJECT STATS YEAR COMPLETED 2019 CLIENT City of Waller REFERENCE Cynthia Ward City Secretary Extension 12 936 372 3880 The perfect balance of mirroring and connecting to the surrounding community. The City Hall in Waller, Texas, requires the development of an existing city block to be utilized for city administration, public works, municipal court, and city council functions. This new, ground -up building is traditional steel and masonry construction to match the surrounding context. A southern plaza connects city hall to a new open park, designed for the adjacent block. The civic center's renovation updated the existing amenities, and brought deficient items up to code. A continuation of a pre -engendered metal building serves for the expansion of the gathering area and a central core will contain the entry, office and restrooms. Planters and screen walls were constructed along the front of the building. 18 OONGAN 25G-203 • A 1 daftuftw .. t w City of Peoria Pinnacle Peak Police Patrol Building PROJECT STATS YEAR COMPLETED 2017 CLIENT Haydon Building Corp. REFERENCE Jeremiah Hernandez Project Manager 602 296 1496 State-of-the-art training amenities to encourage learning and collaboration. This new 17,000-square-foot police facility, situated on an existing campus is comprised of a police patrol services building with administration, training rooms, and community space, processing area, holding cells, evidence processing, interview, tactical training, MILO, officer work spaces, briefing, break, canine, sally port, fuel island, secure parking, 1/a mile jog path and exterior secure break areas. Officer conditioning and fitness training is a foundation for physical strength as well as a personal recharging. The facility includes state-of-the-art and fitness and strength -training room, personalized air -ventilated, individual lockers with secure charging outlets/ports for equipment and devices, and private shower/changing rooms. 20 OONGAN 25G-205 City of Chandler Public Safety Training Center 1 PROJECT STATS YEAR COMPLETED 2017 CLIENT City of Chandler REFERENCE Rick Rehfeldt Senior Architect 602 331 4141 } New, phased public safety training campus. Designed as one primary building complex and fire support building, rather than multiple stand alone buildings, this project focused on supporting the police and fire training efforts, where various means of communication and practical application are employed, to equip trainees with the skills to do their jobs safely and effectively. Site and building layouts and circulation are supported by low-tech/high-touch and high-tech communication and applications. These include collaborative meeting and classroom spaces, effective I -I large audience audio/visual presentations, high tech firearms simulation training, hands on defensive tactics training and live fire weapons training. 25G-206 - 21 STATEMENT OF QUALIFICATIONS F. REFERENCES f. Proposal shall include a listing of relevant projects with references for three public entities for which Proposer has performed similar work within the past five (5) years. Professional Referent° As requested, professional references are provided below: SRP Administration Building Steve Knighton Director of Operations Mortenson Construction 480 339 7869 steve.knighton@mortenson.com ,�7 County of Riverside Fire Administration Building Dexter Galang, CCM Senior Planner UCR 951 827 4724 dexter.galang@ucr.edu Lawton Airport Fire Station Barbara McNally LAW Airport Director Lawton - Ft. Sill Regional Airport 580 353 4869 x 302 barbara@flylawton.org ...We needed a trusted partner who understood our people and our culture. Corgan worked quickly to listen and understand who we are and what we need. Their team's people skills, attention to detail, focus on value and breadth of experience have led us to a building design I am confident our employees will be proud of and meet their needs for many years to come. BILL HANNES SENIOR VICE PRESIDENT OF SPECIAL PROJECTS PIONEER NATURAL GAS 22 GOA" > 25G-207 ffrr�rn,�,i ` i• .........................+ 4. YA u.. u. ..n.. '.'•Na'y.i�r :................ Schedule IA .... ..... ............ . •.•Il:. ......::. ..........:.:::. I��I ::::.:..... ��.......... ...... '��� STATEMENT OF QUALIFICATIONS 2. Proposal shall include a general Scope of Services and general Schedule which details the work phases to be completed, the tasks to be accomplished, the deliverables to be provided, and the schedule / timeline to complete the project, based upon the requested Scope of Work detailed in Attachment 1 of this RFP. Architectural/Interior Design Services Corgan includes all services required to complete the scope of work as part of our basic services. We typically negotiate a contract with the client that includes a complete team. This allows the client to hold one contract for the entire scope of the project and promotes continuity, confirming responsibilities are clearly and contractually identified. Our in-house services include: ■ Architectural programming ■ Architectural design and documentation ■ Construction administration ■ Master planning ■ Estimate of probable cost ■ Historic property renovation/restoration ■ Space planning ■ Interior design ■ Quality assurance/quality control review ■ Site feasibility analysis ■ Specifications SCOPE OF SERVICES AND SCHEDULE In -House Additional Services ■ Bond planning and communications ■ Change management ■ Workplace Strategy ■ WELL certification ■ LEED certification ■ Lighting design ■ District -wide facility assessments ■ Furniture services ■ Equipment planning ■ Visualizations/renderings ■ Environmental branding Subconsultants In addition, our team can manage all the remaining potential services requested by the City, with the inclusion of outside consultants. Corgan forms teams with the most qualified consultants for the specific project type. We have many consultants that we share a long relationship with, and would recommend to the City, however, we remain open to working with consultants that the City prefers. We have completed many successful projects in collaboration with other firms and are comfortable with this arrangement if required. ■ MEP ■ Structural ■ Civil ■ Roofing, Waterproofing ■ Food Service ■ Landscape 24 OONGAN 25G-209 \ \� - ! ;/ ; } 25G- 10 P j § M $ _ :R•::•- �;c. �S`r., �, i�q. � ten., ��r •.......... Y�'y155;``;:'�y.J•i'�.::Je.... �., .. ..v e+. .�>l•.;y.::. .r.�. ............ .4 .............. tie y ':? ,.. •::`':1' • ...• '- 3. Certifications ;! ..... 1. 'we' `' rn.ilr. _ • .`r' . e� . . • ... .' . . . : S ................ •••Il: . ..::::......... ........... CERTIFICATIONS -ATTACH MENT3-1 Appendix ATTACHMENT 3 CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California County of Orange County Subscribed and sworn to (or affirmed) before me on this 10th day of April , 2020, by Brent Kelley , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me 0,6.1, le- NotaryPublic Signature C A.01 o•6f xnfor rary ros3o wr c�d,�� ,�o,. c.o�re: 4..yuri S2013 Notary Public Seal 25G-212 COAGAN 27 CERTIFICATIONS NON -LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Brent Kelley Title: Managing Principal Firm: Corgan, Inc. Date: April 20, 2020 28 25G-213 CERTIFICATIONS ATTACHMENT 3-3 NON-DISCRIMINATION CERTIFICATION The undersigned Contractor or corporate officer, during the performance of this contract, certifies as follows: 1. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Contractor shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 25G-214 COA6AN 29 CERTIFICATIONS -ATTACH MENT3-3 The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subContractor or Contractor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any Contractor of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Brent Kelley Title: Managing Principal Firm: Corgan, Inc. Date: April 20, 2020 30 25G-215 THANK YOU! CORGAN CITY OF SANTA ANA )sal 25G-217 CORGAN 25G-218 FEE PROPOSAL CORGAN TERMS AND CONDITIONS OF PROFESSIONAL SERVICES—CORGAN ASSOCIATES, INC. April 2019 Compensation Our current stacdad 1mmly mates when applicable to your proposal are: (Note: The amounts listed below- are the mmdmum amounts fey each job title) Managing Principal Princpal Associate Pninapal Senior Arcldtenul Pt ectM.mg- Architectural Project Manager Senor A,,..— M.— Aviation Dane, Senior Design- Deainer Senor Lighting Designer Project Architect Project Arddtecmral Staff Architect Anclut-tual Staff Abchitec nal Int-. Student Arclutctual Intern Senior Interior Deign Project Msm sy Intmer Design Project Manager Protect InteriorDesign- Intera-Desgner Interim Design Staff Interior Design Intern Student Intenca Design Intern Workplace StrategyLead- WorkplaceSrmregist Feminine Specialist Roofing Specakst He twine Mann- Edec. Support Specialist Senor Specifications Winer Specifications Writer Design Appkutiene Spe,.AA Senior QA/QC Manager QA/QC Coordinator Practice Tec6noloU Manager Practice Techi—EUSpecials[ P6otog.p6er Project Analyst Savor Graphic Designer Graphic Designer Graphic Design I. Document Control Analyst Admwstrative Ae t.. Additmaml Sevires These are seances beyond those agreed is, inducing among otl.ers, our rrrisions due to you adjumments m the project scope, quality, or budget. Additional Services well be ladled at standard ores. We can also prmide, A your authorization and toss graphic and sigmg design, fine ut consultation, and specialized computer produced design, presentations, ma,,iig exo_ Dispute liesohatian All d g and disputes relating to our services will firtbe addressed through non- bindingrmedptible oampurtes wiommalc6ims or litigation. Amedambthat is mutmRy acceptable m both pamee will be seleted Change Orders We will msiew on stmction change order for your approved, dtlhese an, among the seryeesmourstope,odworl, Somemaomblee entofe =Uobd siesdtingfrorn held wnditiovs and unm eapated causes are normal and Abodd be anticipated by contingency in your constmaion bodge[. Use of A-4autes'./].emir D..igee'. Druw:vgs Our drawings and specification, are instursents of service solely with respect to this project. As author, we retain copyright, comumoo law, and stammry tights You may retain copies for reference, but yen may Act use these on ode projects - to complete this project without our express wtinen permission. Termination And Suspension The Agreement may be temdnated by enh-of As upon 7 day& written notice forelthes cause or ce In the event of t—ation - project suspension, you .geeto pay us for seonces and project expenses then due If you suspend the project for Anne than 3 mood., we meerve the tight to n,negob.re the balance of can fee to reflect cummnt peesonnelandprojectnoaactcods Shwdomenseancesbetem AedwndnoWcae,you .gee to -lease u fion all k.bdty from the weak wepe ionoed Asbestos and Hazardous Wastes We do not p-form services related to the identification, containment or removal of asbestos or hazardous waste, indudmg pennon, inn w,ll we assume liability for any damages or tom blared to these materials existing in bsJding, propeny or corastmctioA pbodecte. $17500 Ir avanre $16000 We carry iounces forms of industry insenaw including Workers'Caupensation, $17500 Professioml Li.b3ty sand Smndud General Liab3ty lnsuance Arvin trees -heater $17500 rsavatableupwa equest Toffic reWdamagesaeco. dbypropeayin mce,we $150 W agree to wan-e all tights against each other and against the contractor, consultants, agents $%W and employees ofthe other for damage,except such tight,., they As, have to the $13500 proceedsofuvuance $14000 Validity and EH t Our proposal is valid for thirty days. Shaild you ask As to begin work before ecuring an agreement you age that the proposed terms are the contract in force between ve, subject to amendment when our ageament 6 executed Me. Re.,suanbitities You.gee to provide complete information about the fire and/- build a,.nd leg.$ umang insurmce counseling and additional specialty consultant services as may be reclaimed We shall be entitled to rely upon and shall luee no nespon Aill to verify the accuracy and completeness of such services and information. St.—.. You will sensor..term. every month fob services perfoamed during de, previous onti P.yanent 6 due upon receipt Inreeat will be pay ble.R- 60 days atthc nessionvormiawAloweallaylaw We nese the tight to suspend work without breach of contract if you account is past due sadist charge you for all costs ustuved by us, mcmdng legal fen-, if we tal�.ction recollect tlhe.ccount Allp.ymain aretob, made -US douse. Project Expen.e Project expenses such as, but Act limited to, phomeopie, beprodecaon, Pont, long distance cmmmwdcation, travel, de6erery, photog.phy, outside consultants, endetings, modes, and my additional insurance that you inquest will be billed at oar smndad ones or A om actual expense tones 110_ You also agreeto admbuseus at our cost for my sale tax which may be assessed forme, professional services Change of Scope Ou fees are object to equitable adj-tment if the.geed scope is clamped Causnuctiw Phase Semites Any and ell corst-won .dmwctration --a well be famished consistent with de, w= and conditions of AIA Document B152, most cuventy-sion, Construction Phase Sevdses amcle TO THE EXTENT YOU DO NOT RET.Y[N CORGAN TO PERFORM CONSTRUCTION ADMINISTRATION SERVICES, YOU AGREE, TO THE EXTENT PERbRTTED BY LAW, TO RELEASE CORGAN AND ITS SUBCONSULTANTS FROM ANY LIABILITY" FOR CLILYIS ORDAYAGE5 ARISING DURING THE CONSTRUCTION PHASE OF THE PROTECT. Stow —uses and Assige. You and we agar, seep -&rely, to bind eubsdaq our succeson, and our asvgna to the remssof the Agreement Nddn—party may asvgu the ag eenent without the appro-1 of the other. Notwithstanding, we may assign [fife agreement m a Coogan Associate, Inc. controlled entity or a(fd.te Standard of Cam IA performing our w--, we w,ll vse that degree of care sad slull ordinarily exercised under similar circumstances by compctent members of the design profession pact -mg in dill locality_ Fm6-, sane than,- a� .djueunenta ul tlhe projectwill be nequtied ul order correct -robs or omissions ul constmction documents and e6aild be anticipated an we: constmction budget contingenc,. linutatiun of liability The total.ggepte lability of dine Architect/Interior Designee, including As subeonsultarn, wal not be greater than two times(2 ) the total amount ofram fee rr Professional senores for da-m, against die Abclutect/Inredor Deal e-il.ted to the project and senates tendered or faded to rende, mduding, but not limited to, professional enron oromrssions within the Animal standard of care, negligence, strict habJity, breach of contract or warm y. Waive of Con-Wearaml Duvmages To the fdleut Brent pemuned by law, nath—the Owner, theAnddrect/Interior Designer, or the. repect a offic-, directon, purser, employees, contractor or aub- consulmnts shall be liable to the other or any dandpan, beneficiary clvmung under the Ageemenr or shall make my dawn for my incidental, indirect or consequential damages —amg not of or conoected in any way to the Project or Am Agreement No Fidemiuy Re massibRity of the Architect/Interior De signer mthe Owns The provisions of th6.geement constimre the complete sesponab3tiex and define the relationship of the Owner and Architect/Imeten Designer; moreover, notbang 6-an estabkehes a fiduciny noponsbdty of the Abcldrect/Interior Des neb to the Owner END OF TERMS AND CONDITIONS GORGAN 0 25G-219 FEE PROPOSAL SUBCONSULTANTS: PBS ENGINEERS ®R B S ENGINEERS MECHANICAL ELECTRICAL PLUMBING I CONSULTING ENGINEERS 2020 SCHEDULE OF CHARGES The fee for our services will be based on the charges listed below. All fee quotations are applicable for a period of ninety (90) days from the date of the proposal to which this schedule is attached. We reserve the right to modify these rates upon thirty (30) days advance notice. PERSONNEL/HOURLY RATE Principal Engineer $180 Senior CADD/Revit Operator $115 Project Manager $155 CADD/Revit Operator/Drafting $95 Project/Senior Engineer $135 Senior Field Representative $120 Senior Designer $125 Field Representative $110 Designer $120 Word Processor/Clerical $90 These rates apply to regular time and travel time in the continental United States. A maximum travel time of eight hours will be charged in any day. Overtime, if required in the interest of the project, will be charged at the above rates for professional personnel and at 1.5 times the above rates for other personnel. Overtime will applyto time in excess of eight hours per weekday and all time on Saturdays, Sundays, and holidays. In the event of adverse weather conditions or other factors beyond our control, a standby charge of four hours per weekday will be made for field personnel. Reimbursable expenses are in addition to personnel rates. Reimbursable expenses will be billed at cost except as noted below. MISCELLANEOUS CHARGES Passenger Car $0.58/mile Plotting $5.00/sheet Photocopy $0.07/page INSURANCE PBS Engineers maintains Professional Liability, General Liability Insurance for bodily injury and property damage with a limit of $1,000,000 per occurrence for its own account and will furnish certificates of such insurance upon request. In the event the client desires additional coverage, we will, upon the client's written request, obtain additional insurance atthe client's expense. Glendora I Houston I Los Angeles I San Diego 2100 East Route 66, Suite 210 Glendon, CA 91740 I T 626.650.0350 F 626.650.0352 www.pbsenyineem.com Page 1 OORGAN = 25G-220 FEE PROPOSAL SUBCONSULTANTS: MIYAMOTO 2020 HOURLY BILLING RATES Principal..................................................................................... $275/hr. Associate Principal.................................................................... $225/hr. Senior Associate........................................................................ $170/hr. Associate................................................................................... $160/hr. Senior Project Engineer............................................................. $140/hr. Senior Designer......................................................................... $125/hr. Project Engineer........................................................................ $125/hr. Staff Engineer............................................................................ $120/hr. Administrative Assistant.............................................................. $80/hr. Expert Witness ........................................................................... $350/hr. Deposition & Court Testimony .................................................. $400/hr. Billing rates are subject to annual review and changes based on market conditions and necessary salary adjustments. 3 O room O 3 OONGAN■ 25G-221 CORGAN THANK YOU EXHIBIT 5 AGREEMENT TO PROVIDE ON -CALL SPACE PLANNING AND ARCHITECTURAL CONSULTING SERVICES THIS AGREEMENT is made and entered into this 17th day of November, 2020 by and between SVA Architects, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On March 30, 2020, the City issued Request for Proposal No. 20-040, by which it sought qualified consultants to provide on -call space planning and architectural consulting services for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 20-040. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services described in the scope of work that was included in RFP No. 20-040, which is attached as Exhibit A, and as more specifically delineated in Consultant's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of ten (10) consultants selected to provide services on an on -call basis under RFP No. 20-040. The total annual compensation for these services provided by all such consultants selected under RFP No. 20-040 shall not exceed the shared aggregate amount of $300,000 during the tern of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. 25�Qs#e23 Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on November 16, 2023, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for two 1 -year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAELING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. � 1010 D1 9 DO 110409 1LOCO&I " 8 1F.1101 Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data!'), Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultatit prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. C. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by Consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to famish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. ;.I RlllI 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: (714) 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.Q. Box 1988 Santa Ana, CA 92702 To Consultant: SVA Architects, Inc. 6 Hutton Centre Drive, Suite 1150 Santa Ana, CA 92707 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the' City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 0'00. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: ly... -fL HN M. FUNK Sr. Assistant City Attorney RECOMMENDED FOR APPROVAL NABIL SABA, PE Executive Director Public Works Agency KRISTINE RIDGE City Manager CONSULTANT `� ( !�� L am . Robert M. i ons, AIA Title: President & Partner EXHIBIT A Appendix ATTACHMENT SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR SPACE PLANNING AND ARCHITECTURAL SERVICES RFP NO.: 20-040 Introduction and Background: The City of Santa Ana intends to retain Space Planning and Architectural Services on an as -needed or "on -call' basis. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide space planning and architectural services for a variety of projects on an on -call basis. Areas of responsibility shall include architectural, space planning, structural, construction management, mechanical and electrical engineering, ADA survey, and move management services. On an on -call, as -needed basis, the selected firm(s) may be asked to provide professional services on specific, project -by -project basis, based on an agreed -upon scope of services and fees. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana. The architects and engineers in the firm must be licensed and legally qualified in the State of California to practice the work for which consideration is requested. Selected firm(s) shall have the necessary qualifications and experience to provide space -planning, architectural, and engineering consulting services to the City. Services may involve all or some of the phases of project development and shall include, but not necessarily be limited to, the following activities: Site Analvsis Perform site analysis during initial design work. This may include site visits, photographs, analysis of existing space(s), meetings with various City departments to discuss specific space requirements. Conceptual Lavouts/Space Planning Prepare alternative preliminary space layouts, including engineering details and engineering calculations, and estimates of probable costs for each alternative. Present information to the City along with a written response of the advantages and disadvantages of each alternative plan taking into consideration operational, programmatic, adjacency needs and appropriate design standards. Permits/City Approvals (City as regulatory agency) Assist City departments in obtaining entitlements, permits and other City approvals, as required. Architectural, Interior Design, and Engineering Services Provide architectural, structural, mechanical and electrical engineering services and cost City estimating services during the schematic design, design development and construction document phases. Work products shall include engineering details, engineering calculations, architectural plans, and elevations, material specifications, cost estimate, and final plans and specifications. Prior to acceptance of design, Consultant is to prepare a summary report detailing the effort of utility coordination, IT coordination, and due diligence for the City's review and acceptance. Third -party cost estimate and constructability review may be included in the design effort at the City's request. 1. Schematic Design: Develop schematic design site plan drawings illustrating the scale and relationship of project components. 2. Design Development: Prepare design development package consisting of: a) Drawings and other documents that outline repairs or solutions and describe the size and character of the project with respect to architectural, interior, structural, mechanical and electrical systems b) Materials and samples c) Other required elements based on the approved schematic design documents. Designs must comply with the current Building codes and any other City requirements. Additional site visits and coordination with City departments will be required to ensure that design development meets the department's needs. 3. Construction Documents: Prepare construction documents consisting of plans and specifications, calculations, and cost estimates setting forth in detail the requirements for the construction of the project based on the approved schematic design and design development documents. The construction documents will include, but not limited to: plans, details, and specifications for structural, electrical, mechanical, plumbing, ADA requirements, parking, and landscaping; all fully coordinated with the architectural design. Plans should include recommendations for green building standards and sustainable development to reduce costs, improve the health of building occupants, and reduce the negative impacts to the environment. A refined cost estimate based on the final construction documents shall also be prepared. There shall be no additional costs due to revisions of the drawings to bring the design up to code compliance. Assist the City departments in obtaining reviews and approvals from applicable public agencies for design reviews, plan checks, and permits. Assist the City in obtaining all required permits, reports, and other information to bid the project. The City will pay all permit fees. The Consultant shall be required to provide continued communication and feedback with various City personnel throughout the process to provide a cost-effective and quality design that meets the needs of the client department(s). Post Design Services At the City's sole discretion, assist the City Department(s) with the following services. 1. Bidding a) Preparing bid documents and packages b) Answering bidder's questions City c) Scheduling and attending pre -bid conferences and job/site walks d) Preparing bid addenda e) Preparing bid analyses and reviewing and responding to bidders' submittals, such as shop drawings, product data, samples and proposed equivalent products and materials. 2. Construction and Construction Management a) Prepare "as -built" drawings, in current CAD format, as required b) Visit construction site as needed to monitor quality of the work and resolve construction issues. c) Assist engineer, consultant and inspector with interpretation of the following: • Plans and specifications • Analysis of change conditions • Development of corrective actions • Review of shop drawings and other submittals • Review, negotiation and preparation of change orders d) Manage the construction phase and coordinate construction meetings to ensure the project is completed on time and within budget. • Provide weekly estimates of percent of work completed • Approve vendor invoices for submittal to the City. Move Management Services At the City's sole discretion, assist the City Department(s) with the following services. • Survey all existing items to relocate. • Meet with client and the client's furniture vendor to verify the placement of all items for move. • Third party/peer review of architectural plan(s). • Prepare move plans to show numbering system for ease of labeling boxes and items to move. • Prepare "move in" sketches for mover use, showing office and common area layouts. • Coordinate with the City's Telecommunication Services and instruct staff in preparing for the move. • Coordinate and closely supervise move labor. • Be responsible for all post -move follow-up. Special Services • Complete the State of California ADA surveys. • Provide value engineering services upon request. • Complete LEED Certification documentation upon request. Plans and Documents All plans and other documents prepared by the Consultant on behalf of the City shall become sole property of the City. All documents and files must comply with current requirements set forth by the various entities for record retention. Fee Proposal: In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: City The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Proposer. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination by Contractors" for each firm on their team. City SAzy I p 0 s 1 a 1i F i lR --di . SVA ARCHITECTS, 'TM 6 HUTTON CENTRE DRIVE, SUITE 1150 SANTA ANA, CA 92707 T: 949.809.3380 WW W.SVA-ARCHITECTS.COM I ARCHITECTS A. COVER LETTER April 20, 2020 City of Santa Ana Santa Ana Public Works Agency 20 Civic Center Plaza Santa Ana, CA 92701 RE: RFP FOR SPACE PLANNING AND ARCHITECTURAL CONSULTING SERVICES Dear Ms. Lomeli: SVAArchitects, Inc. (SVA) is excited to submit our qualifications to the City of Santa Ana ("City") to provide Space Planning and Architectural Consulting Services. Our primary focus is public work, and our proposed team members have been selected based on their architectural expertise plus overall civic experience. SVA will lead a skilled, multidisciplinary team and ensure that the implementation and improvements will achieve the vision of the project committee. The City will benefit from a team that can demonstrate the following expertise: • Relevant Public Sector Experience - We have developed a diverse portfolio of work and collaborated with various civic clients for new construction and expansion as well as renovations and modernization of all scales. We have broad experience We have broad experience encompassing scope from ADA improvements and technology upgrades to space planning and full A/E scope. • Local Presence - Partnership in our local community is important to us. As a firm headquartered in Santa Ana, we have the resources to respond quickly and work closely with the City we call home. Our local clients include include Orange County Public Works (OCPW), Santa Ana Unified School District, Rancho Santiago Community College District (RSCCD), City of Anaheim, and the City of La Habra. • Serving as "On -Call" Architects — Our team understands the expectations of this role and what an as - needed or on -call basis entails. We are currently an On -Call Architect for both OCPW and RSCCD, as we also have the added advantage of being local to these clients. We are working on about half a dozen of projects for each of them and we can provide similar services to the City of Santa Ana. • Cost & Schedule Control — On -time and on -budget delivery is a constant goal of management and is placed as a permanent item on the project meeting agendas. We actively participate in maintaining the project budget, and our experience from past assignments has proven invaluable in obtaining the maximum value and quality for every construction dollar spent. We are confident in our ability to use a fully integrated design approach to meet and exceed the goals of these on -call projects. Our reputation in completing similar projects, our many award -winning designs, and our repeat relationships with satisfied clients makes us uniquely qualified. We look forward to the opportunity to show our commitment to the City of Santa Ana. SVA acknowledges receipt of Addenda #1 and #2 dated April 14, 2020 and April 15, 2020, respectively. Sincerely, SVA ARCHITECTS, INC. SVAArchitects, Inc. 6 Hutton Centre Drive, Suite 1150 Santa Ana, CA 92707 Robert M. Simons, AIA T : 949.809.3380 President & Partner www scom va-architects.ARCHITECTS 25G-236 City of Santa Ana I SVAArchitects 1 B. CONTRACT A SVA has reviewed Attachment 2 of the Appendix Standard Agreement and concurs with all provisions as contained therein. Some of our current and recent public sector clients include: X14HEI# Pgavies BEAUMONT MUMrv..... �o i CITY OF LA HABRA .' MOUNTAIN VIEW SAN %, DIEGO) Cn of Thousand Oaks COMMUNITY DFVFIOPUFNT Monte Vista wa o. PublicWorks I.� THE PORT OF LOS ANGELES Ar parks 25G-237 City of Santa Ana I SVAArchitects C. FIRM AND TEAM EXPERIENCE FIRM BACKGROUND SVAArchitects, Inc. (SVA), possesses decades of innovative and award -winning architecture, master planning, and sustainable design achievements. Mr. Robert Simons, AIA, and Mr. Ernesto Vasquez, FAIA, founded the company in 2003. Since its inception, SVA has advocated for the development and improvement of healthy communities through creative and sustainable design. We regularly and avidly interacted with cities and counties, public agencies, school districts, and universities to produce successful projects. As President and CEO, respectively, they have over 80 years of combined architectural experience, and have utilized this expertise and skill to lead the SVA Team in designing a wide range of 21 st century facilities. The firm's success lies in our well -demonstrated ability to achieve highly attractive, functional, and efficient architecture, while completing a wide variety of projects on time and on budget. (Firm Size: 55) SVA has served as the On -Call Architect for many civic and institutional clients — they include cities, counties, water districts, school districts, and transportation agencies. Our team is also very efficient when it comes to working on multiple projects on one site, as well as multiple sites for the same client. We have provided architectural services for many clients that encompass 10 to 20 sites. The potential projects referenced in the RFP are parallel to many of the projects in our portfolio. Our vast experience includes City Hall and Civic Centers with Council Chambers, Conference and Events Centers that are flexible to accommodate a variety of functions, Police and Fire Facilities, Libraries for diverse communities, Senior and Youth/Teen Centers, Park and Restroom Facilities, and a variety of Administrative Offices spanning civic and educational clients to commercial developments. We are confident that we can deliver successful results for the City of Santa Ana; we look forward to serving your communities. We have the capacity and capability to collaborate with the City at every stage. No project is too small and no detail too insignificant. Having read through the RFP's Scope of Work, we are confident we can provide on -call services for the various projects you require ORGANIZATIONAL CHART SVA KEY PROJECT TEAM MEMBERS SVA PIC/AOR & MEL TAN ROBERT PULEO DANIEL RUIZ MAIN POINT OF CONTACT Project Architect/ Director of Job Captain Sr. Designer Interiors I I I DAVID FORMAN JUDYCHENG ROBERT M. SIMONS Illulll QA/pC Director Project Coordinator Partner -in -Charge & Architect of Record DOUG BROWN Sr. Project Manager 25G-238 City of Santa Ana I SVAArchitects TITLE Partner& President EDUCATION Bachelor of Architecture, California Polytechnic State University, San Luis Obispo REGISTERED ARCHITECT C - 18301 TITLE Senior Associate Partner EDUCATION Master of Architecture, Arizona State University Bachelor of Science in Architectural Studies, Arizona State University REGISTERED ARCHITECT C - 30818 TITLE Senior Associate Partner EDUCATION Bachelor of Architecture, California State Polytechnic University Architecture & Planning Certificate, University of Copenhagen, Denmark ROBERT M. SIMONS, AIA PARTNER -IN -CHARGE Mr. Simons is the President of SVA and will serve as the Partner -in -Charge for SVA's Civic projects. He brings over 35 years of professional experience, and has a dedicated portfolio of civil and public projects, including City Halls, Conference Centers, Fire Stations, Senior Centers, Libraries, and Community -Focused Facilities. He will oversee the programming, planning, and design services for the City of Santa PROJECT EXPERIENCE • Mile Square Park Shelter #3 Replacement, Fountain Valley, CA • IEHP Tenant Improvement and Campus Courtyard, Rancho Cucamonga, CA • LA Southwest College Student Service Center; Los Angeles, CA • City of Beaumont Civic Plaza and Downtown Beautification, Beaumont, CA • City of San Diego San Ysidro Library, San Ysidro, CA • City of Anaheim On -Call Services, Anaheim, CA • Rancho Santiago CCD On -Call Services, Santa Ana, CA DOUG BROWN NCARB, ARCHITECT SENIOR PROJECT MANAGER Mr. Brown will be the Project Manager for the City of Santa Ana's projects and will have the responsibility for fully coordinating the work of our selected engineers and consultants. Mr. Brown has extensive experience with a variety of architectural assignments, ranging from public projects to school facilities and auditoriums. He is very familiar with design and code requirements. PROJECT EXPERIENCE • City of Irvine Great Park Administration Building; Irvine, CA • Westminster Library Modernization, Westminster, CA • City of Thousand Oaks Kavli Theatre Auditorium, Thousand Oaks, CA • La Puente Enhanced One Stop Development Center Project, La Puente, CA • Moreno Valley College Ben Clark Education & Training Center; Riverside, CA • LAC + USC Child Care Center, Los Angeles, CA • Orange County Transportation Authority Bus Wash • City of La Habra Civic Center MEL TAN ARCHITECT PROJECT ARCHITECT / SENIOR DESIGNER Mr. Tan will serve as Project Architect and Senior Designer. Mel has been responsible for master planning, conceptual design solutions and crafting the vision of the firm's various civic and educational projects throughout California. He has extensive experience with a variety of architectural assignments including a long history with civic and public facilities. With over 30 years of design experience, he will coordinate closely with the project committee and the design team. PROJECT EXPERIENCE • City of Moreno Valley Civic Center Amphitheater, Moreno Valley, CA • West Basin Municipal Water District Water Recycling Facility & Visitor Center Renovation, El Segundo, CA • City of Riveside Arlanza Library • Carbon Canyon Amphitheater Remodel, Brea, CA • City of Riverside La Sierra Senior Center • Woodbridge High School Performing Arts Center, Irvine, CA • Santa Ana USD District -wide Modernizations, Santa Ana, CA REGISTERED ARCHITECT C - 18828 25G-239 City of Santa Ana I SVAArchitects 4 SVA V `—70NNEL SVAArchitects has the resources of over 50 professional staff members to provide all necessary and required architectural and planning services to the City. Moreover, SVA has the staffing resources to accommodate and respond to any magnitude of schedule change; depending on project phase, we will assign additional staff accordingly and ask our consultants to do the same. Daniel Ruiz JOB CAPTAIN Mr. Ruiz has worked on a variety of civic, educational, residential, and mixed -use developments throughout his career. He specializes in the oversight of design drawings from the development phase through construction completion. As Job Captain, he will be responsible for supporting all aspects of project document development and coordinating with all project team members to maintain the quality of the work product within the established project schedule. He received his Bachelor of Architecture from the University of Southern California. ROBERT PULEO, ASSOCIATE IIDA DIRECTOR OF INTERIORS Mr. Puleo has close to 30 years of professional experience in functional space planning, overall facility utilization and layout studies, interior design and project management. He is especially accomplished in building requirements programming, existing facility evaluation studies, building renovation and relocation, floor area analysis and space layout planning. He can also provide FF&E services if needed for the assignment. He received his Bachelor of Architecture from University of Arizona. DAVID FORMAN, AIA DIRECTOR OF QUALITY ASSURANCE & QUALITY CONTROL Mr. Forman has proven himself to be a versatile project architect particularly knowledgeable in technical and design areas. He will define and manage the QA/ QC procedures, manage risk analysis and resource planning, and take an active role in process inspection and improvement. Mr. Forman's career has been marked by his ability to produce award -winning projects on time and on budget. He received his Bachelor of Architecture from California State Polytechnic University, Pomona. JUDYCHENG, MBA, LEEDAP Principal I PROJECT COORDINATOR Ms. Cheng will be the Project Coordinator assigned to these projects. Judy has been a major part of the firm's success, having joined SVA over 15 years ago. She has been involved with all phases of projects from schematics to construction administration for various institutional projects. Her recent projects include those for Orange County Public Works and City of Irvine. Ms. Cheng received her Bachelor of Architecture from University of Southern California and a Master's Degree in Business Administration from University of California, Irvine. 25G-240 City of Santa Ana I SVAArchitects PROPOSED SUB -CONSULTANTS SVA has an excellent track record with many highly qualified sub -consultants in the area and we have selected the consulting team members that best meet the City's objectives. Below is the list of sub -consultants we will work with to see that the City's goals and projects are successfully completed. VCA Engineers, Inc. I Civil and Structural Engineers 2151 Michelson Drive #240, Irvine, CA 92612 // 949.679.0870 // www.vcaeng.com lihCAE„� NEEa ,„ . VCA is a client -focused, service -oriented civil and structural engineering firm with two (2) strategic offices in California. The company was established in 2003 and is comprised of thirty (30) employees that, as a team, engage in a wide variety of engineering designs and services involving private and public land development, facility engineering, transportation engineering, and topographical engineering. Syska Hennessy Group I MEP Engineers 9910Irvine Center Drive, Irvine, CA 92618 // 949.396.1539 // www.syska.com Syska Hennessy Group is a leading global, full -service MEP, Technology, Vertical Transportation and Commissioning firm for the civic, government and commercial SYSKA HENNESSY sectors. With more than 500 professionals across 18 offices. Our Orange County GROUP office provides Syska's comprehensive engineering services, and our specialized energy team is recognized as the best in the business with multiple LEED Platinum and Net Zero projects. We provide a full range of engineering services for projects of every size and budget: from civic centers to cultural performing arts centers, and from state courthouses to small office renovations. Sierra West Group I Cost Estimator 9700 Business Park Dr. #102, Sacramento, CA 95927 // 916.925.400011 www.sierrawestgroup.com Sierra West Group is the leading cost estimating firm in the western United States Sierra West Group and at the forefront of current developments in the construction industry. We have worked on educational projects for over 20 years. With over 200 successful educational projects behind us, we are uniquely suited to provide the comprehensive estimating that is needed. Our team comprises experienced estimators specializing in new and renovation construction, long range facilities master planning and modernization, of an extensive range of public and private projects. 25G-241 City of Santa Ana I SVAArchitects D. UNDERSTANDING OF NEED (IN GENERAL) Below is an overview of the typical project phases and their tasks. Each project scope will be reviewed and the architectural and engineering services will be tailored accordingly. Project Orientation Members of our project team will conduct an initial meeting with City staff, facilities team, and other stakeholders to review the project objectives and planning premises. We will tour the existing facility and site to better understand the stakeholders' concerns and their goals. We will obtain and review any existing plans and documents pertinent to the development of the project. Additionally, we will discuss the organizational structure, time schedule, project budget, and other special areas of interest to the City. We will also establish the key architect and client responsibilities, the suggested procedures and priorities, and the methods for work review and approval during the course of the project. Input meetings regarding the architectural programming and design issues will be conducted during the concept master planning and programming phase. Additional meetings will be conducted for review of the conceptual design with the goal to obtain final design approval. Schematic Design Schematic design studies will be developed based upon the results of the conceptual design phase. Sketch studies will be prepared depicting relationships of functional areas, building utilization, and the primary interior activity relationships related to the building and program adjacencies. Schematic site and floor plans, building elevations, building sections and preliminary landscape/parking plans will be prepared. Schematic site studies will also be prepared in order to create architectural site plans to indicate functional site requirements, vehicle and pedestrian circulation systems, signage, etc. All major program elements for a completed project with any requirements for future phasing or program expansion will be outlined. The schematic design documents will be evaluated for the purpose of comparing major advantages and disadvantages, as well as cost considerations. Criteria will be established for all major engineering systems, and will be compared to consider the programmatic, security, environmental, operational and maintenance characteristics. Reviews will be established with the project committee and with applicable governing agencies. A preliminary building code analysis will be reviewed at this time. A preliminary estimate of construction costs will be prepared. At the conclusion of the schematic design phase, a final design concept will be defined and approved. Completion of schematic design documents, sketches, studies, and analysis will occur. A preliminary material board will be prepared based upon the final design concept. Upon completion of schematic design components, the preliminary design will be presented for review and approval. . Wv � City of Santa Ana I SVAArchitects Design Development Design development drawings, outline specifications, and preliminary engineering calculations and analysis will be performed for all major disciplines. Drawings will reflect architectural, interiors, civil, landscape architectural, structural, electrical / mechanical, and specialty design components. Detailed development of project components will occur. Construction materials, methodologies, major products and materials, and required equipment will also be determined. Design development concepts will be prepared and defined based upon function, security, permanency, quality, and cost. Structural design studies will be completed to primarily assess the best structural concepts for the facility. The mechanical system design will be developed based upon zoning requirements, capacities, and program criteria. Power services, lighting, telephone, communications, etc. will be identified and reviewed. An outline set of specifications and a preliminary draft of the final project manual will be created including bidding and contract requirements, general conditions, and all division one requirements. A second estimate of construction costs will be developed. Wherever possible, based upon the amount of detail available, area and material take -offs will be prepared with estimates of labor, overhead / profit, and general condition requirements. Construction Documentation Based upon the results of previous reviews, the final design of the project will be coordinated with the stakeholders. Design development documents will be revised and refined accordingly. The design team will prepare all final construction documents, drawings, and supporting calculations. All engineering systems design will be finalized and completed. A final interiors color and material presentation board will be prepared and submitted for review and approval. The design team will coordinate and check documents. The design team will prepare and coordinate the construction contract contents of the project manual including the technical specifications, bidding package, general conditions, and division one requirements. Updated estimates of construction costs will be prepared during this phase. The final construction documents, project manual, supporting calculations, and final cost estimate will be presented to the City for final review and approval. Construction documents will be submitted to the local jurisdictions for plan check and permit approval. The design team will make all necessary revisions and corrections consistent with all agency reviews and will obtain final approvals from all governing authorities in order to secure final plan check approval. Bidding Phase Contract documents and bidding requirements will be assembled and incorporated into the project manual. The design team will assist the project committee in the modification of certain parts as may be required by construction manager review pertaining to the instructions to bidders and agreements for construction. The design team will coordinate distribution to contractors, assistance with a construction pre -bid conference, and availability to answer bidder's questions during the bidding phase. Any necessary addenda will be prepared, and our design team will assist the City in evaluating all of the bids and the related bidder's qualifications. The design team will make recommendations to the project coordinator for award of the construction contract. Construction Administration Our design team will provide construction observation on a scheduled basis to observe the progress of construction, quality of work, and to determine if general compliance with drawings and specifications is being achieved. Our design team will advise the City of any deficiencies observed in the work during construction. Both an administrative and physical review of the status of the project will be conducted. We will review and prepare meeting minutes, make recommendations, prepare and process field revisions and clarifications, construction changes authorizations, and any necessary change orders. The design team will review shop drawings, testing and inspection reports, and product / material samples submitted by the contractor. We will monitor the status of construction in order to review and process the contractor's application for payment on a monthly basis. SVA will review and monitor the construction schedule as required. Specific attention will be given to major phases and events related to determination of overall critical path. Specific job site reviews will be conducted in order to determine the point of substantial and final completion. A detailed punch list will be created for each space, building component, or site element in a detailed manner by the design team and submitted to the contractor for correction and completion. At the time of final completion, the design team will conduct a final job site review. 25^V _243 City of Santa Ana I SVAArchitects 8 MENINa9TAu■9Y•11101EW NIN191[4li COUNTY OF ORANGE PUBLIC WORKS VARIOUS PROJECTS (ON -CALL), ORANGE COUNTY, CA SVA has or is currently providing services for Orange County Public Works on several different projects. The projects vary in scope from an amphitheater seating remodel to a park shelter replacement to a harbor revitalization master plan. These projects prioritize community needs and reflect SVA's commitment to enduring and healthy public spaces. A partial list of projects are listed below: 1. Mile Square Park Shelter #3 Replacement The picnic shelter #3 replaces a group of old and rotting wood shelters, picnic tables, service counters with sink, and BBQ grills. 2. Carbon Canyon Amphitheater Remodel The project includes new seating for 500-600 people, a covered staging area about the same size as the current pad, lighting and power at the stage. 3. Dana Point Harbor Revitalization This master plan project provides an essential revitalization of the Dana Point Harbor Commercial Core, a vibrant and lively area. 4. Craig's Park Sports Complex Update This project is to remove and replace approximately 2,555 SF of existing wooden lattice structure. 5. Yorba Maintenance Building Remodel The project includes the renovation of the existing Maintenance Yard Operations Office. 6. Mile Square Park Maintenance Building Expansion This project included the expansion of the existing Maintenance Yard Office/Building at Miles Square Park. 7. Rancho Santa Margarita Library Remodel This project is still in the contracting phase, but will include the remodel of the Rancho Santa Margarita Library, giving it a modern look. 8. Cypress Library Remodel The Cypress Library will be remodeled and will be given updated features throughout the building. Client Name County of Orange Year Completed 2016-Ongoing Contact Ted Pittman Project Manager 714.647.3497 vILy W1 v01 ILOr 110 I vVr. lY111LG RANCHO SANTIAGO CCD VARIOUS PROJECTS, ORANGE & SANTAANA, CA SVA is currently working with Rancho Santiago Community College District to improve various projects around their campuses. Those projects include the following: 1. Building K Assessment SVA is providing an assessment that proposes recommendations for replacements, code -compliant upgrades, and deficiencies which will help make the building, and its site, current to code and relevant to use. 2. Russell Hall Secondary Effect Relocations This project will include the relocation of remaining divisions and departments effected by the demolition of the Russell Hall building to other locations on campus. 3. Campus Entrance Improvements Project at SCC This master plan project provides an essential revitalization of the Dana Point Harbor Commercial Core, a vibrant and lively area. 4. Campus Entrance Improvements Project at SAC This project is to remove and replace approximately 2,555 SF of existing wooden lattice structure. 5. East Chapman Entry Repairs Project SVA is designing a new entry plaza at both SAC and SCC that will provide a vehicular looped driveway, passenger loading zone to serve Client Name County of Orange Year Completed 2016-Ongoing Contact Allison Coburn Facilities Project Manager 714.480.7530 \COLLEGE aUII K 1 LILY WI Sul I a I to i CITY OF LA HABRA CITY CENTER, LA HABRA,' The Civic Center was relocated to an existing business complex directly across Client Name the street. The old facility had dim corridors along with confusing split departments City of La Habra and an infrastructure not ready to accommodate today's technology. The new City Hall houses all departments and functions including administration, finance, Year Completed community development, public works, and engineering. There is additional 2017 space for the existing Post Office, new police evidence storage and training Contact workshop space. One of the key design features of the new City Hall is the Roy Ramsland transformation of the exterior courtyard to an enclosed atrium -style lobby, filled Planning Manager with natural light, this now serves as the central hub for all the City's services. 562.383.4100 The project also adapted the adjacent old bank building into the new Council Chambers including utilizing the vault as the public record file room. NANT IMPROVEMENTS, RIVERSIDE, CA SVA worked with the University of California, Riverside to provide 25,000 Client Name square feet of tenant improvements. Efficiency was a key factor in the design. UC Office of the The proposed design facilitates bringing natural light. All interior offices were President provided with generous sidelights maximizing the opportunities for the use of natural light decreases the dependence on artificial lighting; assisting in Year Completed decreasing energy consumption and lowering utility bills. Assignable square 2018 footage has been maximized through the use of double acting circulation paths Contact that provide access to multiple functions at once, such as private offices and .John Franklin workstation areas. Durable and long-lasting materials were selected to extend Senior Project Manager deferred maintenance. The project is LEED Gold Certified. 951.203.7910 25�-24� CityofSantaAnaISVAArchitects 11 COUNTY OF LOS ANGELES QUARTZ HILL LIBRARY, LOS ANGELES, CA] This LEED Gold certified library takes inspiration from the warm desert environment in which it sits, promoting a campus -like environment at the intersection of community education and sustainability. The Quartz Hill Library is a linear, one-story facility that is anchored by a metal canopy structure that runs north to south along the eastern fagade. The simple organization of the design creates a harmonious balance between the central public gathering spaces (main lobby, customer service desk, community meeting room, and quiet study spaces). Eco-friendly features such as bioswales, drought -tolerant landscaping, maximized controlled daylighting, and controlled interior lighting ensure that this facility will be sustainable throughout the years. COUNTY OF LA ONE -STOP DEVELOPMENT CENTER, LA PUENTE, CA Client Name County of Los Angeles Year Completed 2016 Contact Vache Kelediijan Capital Project Manager 562.940.8421 Located on a 32,752 square -foot site, the project will include the construction of a new facility and demolition of the existing facility and a surface parking lot. The new building is defined as a 7,500 sq. ft. one-story building providing public services, public restrooms, meeting space, shared County space, and storage space. We have developed a site and building plan that are very efficient and provide a clarity of purpose and organization to both the public patrons that will visit the facility and the staff that will call it home during business hours. LAC + USC CHILD CARE CENTER, LOS ANGELES, The site covers over 17,500 square -feet of vacant land in the middle of the larger medical center campus. The buildings will include infant rooms, toddler classrooms, preschool classrooms, an administrative office, reception, staff lounge, warming kitchen, outdoor playgrounds and support spaces as required for approximately 72 children. Additionally, the project will develop the site to provide for utilities, landscaping improvements, walkways, trails, and driveway approach to serve both this facility and the surrounding health care 25G-247 City of Santa Ana I SVAArchitects 12 CITY OF IRVINE GREAT PARK ADMINISTRATION BUILDING AND ON -CALL SERVICES The new Great Park Administration Building to be located near the Orange Balloon is approximately 28,000 sq. ft. The complex contains the following functions: Community Services, Public Safety, Building Maintenance, and Staff Operational Areas. The project also includes a parking lot, four acres of site - work, and incorporates sustainable design and energy efficiency principles into for both new construction and renovation. SVA serves as the on -call architect for the City of Irvine. In addition to our work at the Great Park we are providing a public safety feasibility study. CITY OF SAN DIEGO SAN YSIDRO LIBRARY, SAN YSIDRO, CA The original San Ysidro Branch Library was built in 1924 and was only 4,089 sq. ft. It lacked meeting rooms, a computer lab and onsite parking proving to be outdated and inadequate forthe San Ysidro community. The project involved the design and construction of a new single -story library of approximately 15,000 sq. ft. and the restoration of the existing designated historic home. The library building consists of Entry/Community Services, Computer Lab, Reader Service Area, Informal Reading/Special Feature Area, Reference Area, Multipurpose Room, Adult/Young Adult Area, Children's Area, and Staff Support Areas. Client Name City of Irvine Year Completed Ongoing Contact Steve Torelli Senior Management Analyst 949.724.6381 Client Name City of San Ysidro Year Completed 2019 Contact Zina Rummani Associate Engineer 619.866.1471 Z0"-,Z40 City of Santa Ana I SVAArchitects 13 WEST BASIN MUNICIPAL WATER DISTRICT AND VISITOR CENTER, EL SEGUNDO, CA The driving design theme behind the renovation of the West Basin Municipal Water District's Edward C. Little Water Recycling Facility and Visitor Center ("ECLWRF") was Education. The goal was to create a Visitor Center that educates the general public on the Water District's dynamic and vital role in the water cycle. It features an enlarged and remodeled public lobby space and a newly constructed conferencing center where interpretative exhibits and multimedia presentations educate visitors on the five "designer waters." The project also includes reconfiguration of the existing conference room; construction of new large divisible meeting/conference room, enlarged public restrooms and outdoor seating areas, an expanded parking lot with electric vehicle charging stations, indigenous landscaping, and a full HVAC replacement. r ADDITIONAL EXPERIENCE dr� •. Client Name West Basin Municipal Water District Year Completed 2019 Contact Kevin Cullen Water Resources Engineer 310.660.6259 City of Santa Ana I SVAArchitects 14 F. REFERENCES Or ,,CPub]icWorks �+S • • Community College District i CITY OF LA HABRA i SAN r DIEGOJ Orange County Public Works Blair Fickett, Project Manager 601 N Ross St, Santa Ana, CA 92701 562.301.4644 1 blair.fickett@ocparks.com Rancho Santiago County Community College District Allison Coburn, Facilities Project Manager 2323 N Broadway, Santa Ana, CA 92706 714.480.7530 1 allison@rscd.edu City of La Habra Roy Ramsland, Planning Manager 201 E La Habra Blvd., La Habra, CA 90631 562.383.4100 1 rramsland@lahabraca.gov West Basin Municipal Water District 17140 South Avalon Blvd., Carson, CA90746 Water Resources Engineer 310.660.6259 1 KevinC@westbasin.org County of Los Angeles Vache Keledijan, Capital Project Manager 500 W. Temple St., Room 358, Los Angeles, CA, 90012 562.940.8421 1 vkeledijan@library.lacounty.gov City of San Diego Zina Rummani, Associate Engineer 202 C St. San Diego, CA 92101 619.866.1471 1 zrummani@sandiego.gov 25G-250 City of Santa Ana I SVAArchitects 15 Below is a typical work plan reflecting the usual process and project milestones. Once the full scope is determined, we will tailor a customized schedule for the delivery of the project. KICK-OFFAND CONSENSUS BUILDING DATACOLLECTION& ASSESSMENT PROGRAMMING CONCEPTUAL MASTER I PLANNING PFOJECTTEAM KICK-OFFMEETING BEVIEWEXISTING DOCUMENTATION DISTRIBUTE QUESTION NAME TO REPRESENTATIVES DEFINE, ANALYZE AND DOCUMENT FEASIBILITYOF THE PROPOSED OPTIONS ESTABLISH TEAM RESPONSIBILITIES COMPLETE EXISTING CONDITION SURVEY 5 INVENTORY FACILITATE PROGRAM INTERVIEWS TO IDENTIFY'. -SPECS. - PERSONNEL&SPACE REQUIREMENTS - FUNCTIONAL ADJACENCIES DELIVERABLES/ DOCUMENTATION TO INCLUDE - EXECUTIVE SUMMARY - SPACE NEED ASSESS - SITEMASSING/ STUDIES -CODEANALYSIS -PAFKINGANAF -PR ECTE LESTIMATE -pFE-ESIGN ESTIMATE D - DESIGN GUIDELINES DISCUSS TIMELINE &MILESTONES ASSESS CONFIRM CONDITION OF EXISTING FACILITIES REVIEW PROJECT GOALS DEVELOP PROJECT/ SPACE PROGRAM CONTEXT DEVELOP STUDIES STUDIES STAKEHOLDER WORKSHOP S ALIGN PROPOSED SCHEDULE IDENTIFYSITE OPPORTUNITIES & CONSTRAINTS ANALYZE SUSTAINABLE DESIGN DEVELOP SUSTAINABLE DESIGN CONCEPTS IDENTIFY A COLLECT ADDITIONAL DATA AS RECTIFIED PHANECEING GENERATE IF OPTIONS IF NECESSARY SSARY ' ` 06 - 1 ` + SCHEMATIC DESIGN VALIDATE EXISTING CONDITIONS AND AS BUILT ACCURACY TRANSLATE VISION & PROGRAM INTO DESIGN CONCEPTS DEVELOP BLOCK PLANS TEST FITS, ELEVATIONS, RENDERINGS ANALYZE PRELIMINARY SYSTEMS & BUILDING COMPONENT IDENTIFY & VERIFY CODE/ AGENCY REQUIREMENTS PREPARE COST ESTIMATE PREPARE LEED PROJECT CHECKLIST OUTLINE SPECIFICATIONS INITIATE GOVERNMENTAL AGENCY FEVIE SAS RECTIFIED DESIGN DEVELOPMENT FURTHER DEVELOP& DETAIL INTEGRATED PLANS SECTIONS ELEVATIONS ASSIST USER GROUP WITH FF&E SELECTION ENSURE CODE COMPLIANCE UPDATE COST ESTIMATE INCORPORATE FEED REQUIREMENTS PFOVIDECUALITY CONTROL REFINE SPECIFICATIONS SUBMIT FOR PRELIMINARY PLAN CHECK AS RECTIFIED SELECTCOLOF AND MATERIAL CONSTRUCTION DOCUMENTATION FULLY DEVELOP DETAILED DRAWING SETAND SPECIFICATIONS FEVIE W& COORDINATE WITH SUB CONSULTANTS FINALIZE COST ESTIMATE PROVIDE CONSTRUCTABILITY REVIEW PROVIDE VALUE ENGINEERING AS RECTIFIED INCORPORATE LEED FECUIFEMENTS SUBMIT CONSTRUCTION DOCUMENTS FOR PLAN CHECK AND APPROVALS APPROVALS/ BID+ PERMIT OBTAIN FINAL JURISDICTION REVIEW AND APPROVAL ISSUE BID PACKAGE ASSIST WITH BIDDING PROCESS INCLUDING BID ADVERTISEMENT JOB WALK, ADDENDA PREPARATION, AND FESPONDINGTO BFYS BID EVALUATION AWARD CONTRACT 4 CONSTRUCTION ADMINISTRATION PREPARE DETAILED V,OFKPLAN FACILITATE WEEKLY CONSTRUCTION MEETINGS PROVIDE CONSTRUCTION OBSERVATION PROCESS SUBMITTALS & FFYS REVIEW & PROCESS CHANGEOFDEFS r ILE NOTICE OF COMPLETION FY FINAL PAYMENTJECTCLOSE OUTROCESSLEEDERTIFICATION 25G-251 City of Santa Ana I SVAArchitects 16 See separate document for hourly rates for SVA and our proposed subconsultants. 25G-252 City of Santa Ana I SVAArchitects 17 NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California County of Orange Subscribed and sworn to (or affirmed) before me on this loth day of April , 20_, by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me 20 Notary not required at this time, per Addendum No. 1 Notary Public Signature Notary Public Seal 25G-253 City of Santa Ana I SVAArchitects 18 NON -LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Partner & President Title: Firm: SVAArchitects, Inc. Date: 4/20/2020 25G-254 City of Santa Ana I SVAArchitects 19 Non -Discrimination Certification The undersigned Contractor or corporate officer, during the performance of this contract, certifies as follows: 1. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Contractor shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 7. The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subContractor or Contractor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any Contractor of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: Partner & President Firm: SVAArchitects, Inc. Date: 4/20/2020 25 -255 City of Santa Ana I SVAArchitects 20 25G-256 S A N it �Mmuffl� + 1 a • SVA ARCHITECTS, INC. 6 HUTTON CENTRE DRIVE, SUITE 1150 SANTA ANA, CA 92707 f: 949.809.3380 6W W.SVA-ARCHITECTS.COM ARCHITECTS HOURLY RATES SVAARCHITECTS, INC. (ARCHITECT) Partner/Principal Sr. Project Architect/Manager Senior Designer / Planner Project Architect / Manager Designer / Planner Job Captain Intermediate Technical Designer Junior Technical Designer Clerical Staff SYSKA HENNESSEY GROUP (M/E/P ENGINEERS) $225 Principal in Charge $195 Project Manager $195 Project Engineer/Supervising Engineer $175 $175 Supervising Designer $15 Senior Engineer $125 Senior Designer $100 Engineer $75 Senior BIM Designer Sustainability Specialist VCA ENGINEERS (CIVIL & STRUCTURAL ENGINEERS) Principal Engineer $190 Lead/Senior Project Engineer $165 Project Engineer $150 Senior CADD Technician $100 Designer BIM Designer Project Coordinator Engineering Aide or Project Administrator SIERRA WEST GROUP (COST ESTIMATOR) Principal Program Manager/Investigator Principal / Sr. Cost Manager Cost Manager / Quantity Surveyor Mechanical / Electrical Estimator Civil Engineer / Estimator Administrative SVA ARCHITECTS, INC. 6 Hutton Centre Drive, Suite 1150 Santa Ana, CA 92707 T: 949.809.3380 www.sva-arch[tects.com $305 $250 $250 $220 $200 $190 $180 $180 $220 $160 $130 $130 $100 $150 $140 $110 $110 $110 $78 ARCHITECTS 25G-258 EXHIBIT 6 AGREEMENT TO PROVIDE ON -CALL SPACE PLANNING AND ARCHITECTURAL CONSULTING SERVICES THIS AGREEMENT is made and entered into this 17th day of November, 2020 by and between Black, O'Dowd and Associates, Inc. dba BOA Architecture ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On March 30, 2020, the City issued Request for Proposal No. 20-040, by which it sought qualified consultants to provide on -call space planning and architectural consulting services for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 20-040. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services described in the scope of work that was included in REP No. 20-040, which is attached as Exhibit A, and as more specifically delineated in Consultant's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one often (10) consultants selected to provide services on an on -call basis under REP No. 20-040. The total annual compensation for these services provided by all such consultants selected under REP No. 20-040 shall not exceed the shared aggregate amount of $300,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. 25dprM Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on November 16, 2023, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for two 1-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Ifthe services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONSULTANT Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all 25,QTZ60 Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. hi accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. 20,P3Z61 (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by Consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended priorto notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section I of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 20dpzZ62 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) 20,QsZf 3 P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: (714) 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Consultant: BOA Architecture 1511 Cota Avenue Long Beach, CA 90813 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the' City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 25,91;Zf 4 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERNIINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIA/HNATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties farther agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of 25,g7M Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: 4 iw. fi�4' HN M. FUNK Sr. Assistant City Attorney RECOMMENDED FOR APPROVAL NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONSULTANT l l C'� ld� EDWARD LOK NG President/Architect BOA Architect 1� ` EXHIBIT A Appendix ATTACHMENT SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR SPACE PLANNING AND ARCHITECTURAL SERVICES RFP NO.: 20-040 Introduction and Background: The City of Santa Ana intends to retain Space Planning and Architectural Services on an as -needed or "on -call' basis. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide space planning and architectural services for a variety of projects on an on -call basis. Areas of responsibility shall include architectural, space planning, structural, construction management, mechanical and electrical engineering, ADA survey, and move management services. On an on -call, as -needed basis, the selected firm(s) may be asked to provide professional services on specific, project -by -project basis, based on an agreed -upon scope of services and fees. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana. The architects and engineers in the firm must be licensed and legally qualified in the State of California to practice the work for which consideration is requested. Selected firm(s) shall have the necessary qualifications and experience to provide space -planning, architectural, and engineering consulting services to the City. Services may involve all or some of the phases of project development and shall include, but not necessarily be limited to, the following activities: Site Analvsis Perform site analysis during initial design work. This may include site visits, photographs, analysis of existing space(s), meetings with various City departments to discuss specific space requirements. Conceptual Lavouts/Space Planning Prepare alternative preliminary space layouts, including engineering details and engineering calculations, and estimates of probable costs for each alternative. Present information to the City along with a written response of the advantages and disadvantages of each alternative plan taking into consideration operational, programmatic, adjacency needs and appropriate design standards. Permits/City Approvals (City as regulatory agency) Assist City departments in obtaining entitlements, permits and other City approvals, as required. Architectural, Interior Design, and Engineering Services Provide architectural, structural, mechanical and electrical engineering services and cost City estimating services during the schematic design, design development and construction document phases. Work products shall include engineering details, engineering calculations, architectural plans, and elevations, material specifications, cost estimate, and final plans and specifications. Prior to acceptance of design, Consultant is to prepare a summary report detailing the effort of utility coordination, IT coordination, and due diligence for the City's review and acceptance. Third -party cost estimate and constructability review may be included in the design effort at the City's request. 1. Schematic Design: Develop schematic design site plan drawings illustrating the scale and relationship of project components. 2. Design Development: Prepare design development package consisting of: a) Drawings and other documents that outline repairs or solutions and describe the size and character of the project with respect to architectural, interior, structural, mechanical and electrical systems b) Materials and samples c) Other required elements based on the approved schematic design documents. Designs must comply with the current Building codes and any other City requirements. Additional site visits and coordination with City departments will be required to ensure that design development meets the department's needs. 3. Construction Documents: Prepare construction documents consisting of plans and specifications, calculations, and cost estimates setting forth in detail the requirements for the construction of the project based on the approved schematic design and design development documents. The construction documents will include, but not limited to: plans, details, and specifications for structural, electrical, mechanical, plumbing, ADA requirements, parking, and landscaping; all fully coordinated with the architectural design. Plans should include recommendations for green building standards and sustainable development to reduce costs, improve the health of building occupants, and reduce the negative impacts to the environment. A refined cost estimate based on the final construction documents shall also be prepared. There shall be no additional costs due to revisions of the drawings to bring the design up to code compliance. Assist the City departments in obtaining reviews and approvals from applicable public agencies for design reviews, plan checks, and permits. Assist the City in obtaining all required permits, reports, and other information to bid the project. The City will pay all permit fees. The Consultant shall be required to provide continued communication and feedback with various City personnel throughout the process to provide a cost-effective and quality design that meets the needs of the client department(s). Post Design Services At the City's sole discretion, assist the City Department(s) with the following services. 1. Bidding a) Preparing bid documents and packages b) Answering bidder's questions City c) Scheduling and attending pre -bid conferences and job/site walks d) Preparing bid addenda e) Preparing bid analyses and reviewing and responding to bidders' submittals, such as shop drawings, product data, samples and proposed equivalent products and materials. 2. Construction and Construction Management a) Prepare "as -built" drawings, in current CAD format, as required b) Visit construction site as needed to monitor quality of the work and resolve construction issues. c) Assist engineer, consultant and inspector with interpretation of the following: • Plans and specifications • Analysis of change conditions • Development of corrective actions • Review of shop drawings and other submittals • Review, negotiation and preparation of change orders d) Manage the construction phase and coordinate construction meetings to ensure the project is completed on time and within budget. • Provide weekly estimates of percent of work completed • Approve vendor invoices for submittal to the City. Move Management Services At the City's sole discretion, assist the City Department(s) with the following services. • Survey all existing items to relocate. • Meet with client and the client's furniture vendor to verify the placement of all items for move. • Third party/peer review of architectural plan(s). • Prepare move plans to show numbering system for ease of labeling boxes and items to move. • Prepare "move in" sketches for mover use, showing office and common area layouts. • Coordinate with the City's Telecommunication Services and instruct staff in preparing for the move. • Coordinate and closely supervise move labor. • Be responsible for all post -move follow-up. Special Services • Complete the State of California ADA surveys. • Provide value engineering services upon request. • Complete LEED Certification documentation upon request. Plans and Documents All plans and other documents prepared by the Consultant on behalf of the City shall become sole property of the City. All documents and files must comply with current requirements set forth by the various entities for record retention. Fee Proposal: In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: City The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Proposer. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination by Contractors" for each firm on their team. City ♦ Modernization, ADA Compliance, & New Audio -Visual System City Council Chambers - City of Costa Mesa i` ♦ ADA Compliance Long Beach Sports Arena City of Long Beach r CITY OF SANTA ANA Request for Proposals Space Planning and Architectural Consulting Services RFP No. 20-040 April20, 2020 Black O'Dowd and Associates, Inc. DBA BOA ARCHITECTURE 1511 Cota Avenue Long Beach, CA 90813 562-912-7900 Point -of -Contact: Edward Lok Ng, President lok. ng(cDboaarchitecture. com � aArchitecture Government Services ♦ City Council Chambers Remodel & Audio -Visual Technology Upgrade City of Irvine ♦ Police Department Workplace Safety City of Irvine 25G-271 City of Santa Ana BOA RFP for Space Planning and Architectural Consulting Services RFP No.: 20-040 ��\�, \ L`�� Cover Page Table of Contents 1. Statement of Qualifications a) Cover letter Note: "Contract Agreement Statement" is included in Cover Letter b) Firm and Team Experience c) Understanding of Need d) Relevant Project Experience e) References 2. Scope of Services and Sample Schedule 3. Fee Proposal - Submitted in a separate envelope 4. Certifications: • Attachment 3-1: Non -Collusion Affidavit • Attachment 3-2: Non -Lobbying Certification • Attachment 3-3: Non -Discrimination Certification 5. Exhibits and Appendices: • Exhibit A — Organization Chart • Appendices a) Resumes b) Addendums 1) Addendum 1 2) Addendum 2 25G-272 City of Santa Ana RFP for Space Planning and Architectural Consulting Services RFP No.: 20-040 City of Santa Ana Public Works Agency; M-22 20 Civic Center Plaza; Ross Annex Santa Ana, CA 92701 OA \+N April 20, 2020 Dear Ms. Gabriela P. Lomeli: BOA Architecture, as the prime consultant, is pleased to submit our qualifications for your Request for Proposal for: REQUEST FOR PROPOSAL FOR SPACE PLANNING AND ARCHITECTURAL CONSULTING SERVICES, RFPNQ: 20-040 We are an 8-person architectural firm with a competitive advantage in Public Works architectural exterior and interior modernization projects including: space planning, building additions, renovation) retrofit, interior tenant improvements (TI); fagade improvement projects, and building systems modernization and ADA compliance in the $20,000 to $2,000,000 construction cost range. Although we have completed many new "ground -up" construction projects, building renovation is our industry niche and competitive advantage. Our staff expertise and production systems are geared for these types of architectural modernization and often "messy' renovation projects. We have completed over 2,000 Public Works architectural projects for over 80 local public entities with numerous completed projects in Orange County. We have unique expertise in City Halls, Fire Stations, Police Departments, Community Centers, Parks & Recreation, and just about every municipal type of building. We can compete favorably with just about any other firm on these building types. Recognized statewide for its ADA Compliance expertise, BOA has completed the design of over 500 projects for the sole purpose of ADA Compliance, and over 30 ADA Transition plans for local municipalities and throughout the State of California. BOA is very familiar with architectural projects for municipalities, having completed the design of over 400 Space Planning projects, over 300 ParkstRecreation projects, over 60 Community Centers, over 50 fire stations, 20 libraries, and 15 civic centers, and more than 400 ADA Compliance Improvement for numerous local governmental agencies. BOA is intimately aware of expediting these types of projects on an on -call basis for municipalities. Current and recent "On -Call" contracts for other public agencies include the Counties of: Los Angeles and San Bernardino; and the Cities of: Carson, Placentia, Irvine, Pasadena, Laguna Beach, and Orange County Fire Authority. In the last 5- years, BOA has completed over 50 public works projects on an "On -Call" basis. Thank you for the opportunity to submit these qualifications. We hope that our proposal communicates our enthusiasm and the strengths of our firm, project team, and project management approach. Consistent with our policy of excellent customer service, we will commit to a 60-minute response time. Meaning, a licensed architect will be at your office within an hour of your call to meet with you in your office. Our BOA office is only 30 minutes' drive time from the Santa Ana City Hall. Edward Lok Ng will be the appointed project manager for your project. Mr. Ng is authorized to bind the company, submit proposals, sign contracts, and negotiate design fees with you on behalf of BOA Architecture and can make good and informed decisions to expedite your project. BOA concurs with any and all D1'0VISi0HS as contained in the Contract Agreement as Attachment 2. If BOA is successful in being selected, our workload is such that we can begin work immediately. We are positive we are a "good fit" as we are very familiar with your municipal policies and procedures and city personnel. BOA ARCHITECTURE C „Ffllj y fr L.ak Ng, Preside�ArehiftT LEER AP L�17 L I J Email: lok.naa-boaarchitecture.com City of Santa Ana BOA RFP for Space Planning and Architectural Consulting Services \ RFP No.: 20-040 110 We are an 8-person architectural firm with a competitive advantage in Public Works architectural modernization projects including: Workplace Safety/Security Enhancements, building additions, renovation/ retrofit, tenant improvements (TI), fagade improvement projects, and building systems modernization in the $20,000 to $2,000,000 construction cost range. Although we have completed many new construction projects, this is our industry niche and competitive advantage. We have completed over 2,000 Public Works architectural projects for over 80 local public entities. We have unique expertise in ADA compliance, Parks/ Recreation, Fire Stations, Police Departments, Community Centers, Libraries, and Civic Center Facilities. We can compete favorably with just about any other firm on these building types. Our staff expertise and production systems are geared for these types of architectural modernization and often "messy" renovation projects. We have completed the design of over 400 ADA Compliance renovation projects, over 30 ADA Transition plans, over 300 Parks/Recreation projects, over 60 Community Centers, over 50 Fire Stations, 12 Police Departments, 15 Security Enhancement projects, and 15 Civic Centers. BOA is an S-Corporation architectural firm, and a certified Minority Business Enterprise (MBE) by the federal SBA (Small Business Administration) in the State of California. The primary point of contact will be our company's corporate president, principal, and sole owner, Edward Lok Ng, a licensed architect in the State of California since 1986. BOA has been in continuous business since 1961. The firm has seven (7) architectural staff, and one (1) office manager, totaling 8 employees. 1. Legal Name & Address: Black O'Dowd & Associates Inc. DBA BOA Architecture 1511 Cota Avenue Long Beach, CA 90813 Phone:562-912-7900 Federal Employer I.D. Number: 95-2632309 2. Year Established: 1961 Years in Business: 59 years of continuous operation 3. Current Number of Personnel: 8 4. Structure of Organization: S CORPORATION; Stockholder Principal/Project Manager: Edward Lok Ng 5. Current Annual Dollar Volume of Work: $1,000,000 6. Level of Professional Liability Insurance: $2,000.000 Professional Liability, $2,000,000 General Liability BOA has performed Space Planning and Renovation projects for numerous government agencies. The following contracts for public agencies exemplify our commitment to our clients: . County of San Bernardino 60 facilities • City of Commerce 5 facilities . City of Rosemead 20 facilities • City of Huntington Beach 6 facilities . City of Long Beach 60 facilities • L.A. County, ISD 30 facilities . City of Hawthorne 21 facilities • L.A. County Fire Dept. 40 facilities . City of Torrance 50 facilities • United States Postal Service 90 facilities . L.A. County, CDC 15 facilities • California State, Dept. of Fish & Game 7 facilities . Riverside County EDA 20 facilities • California State DGS, RESD, PSB 7 facilities . City of Irvine 10 facilities • City of Placentia 8 facilities . City of Cypress 6 facilities • City of Pasadena 12 facilities Consistent with our policy of excellent customer service, we will commit to a response time of 1-hour, which means a licensed architect can come to your office to service your needs within 1-hour. BOA has never had any failures or refusals to complete a contract with a client. BOA has worked with its sub -consultants for more than 10 years, and some of the sub -consultants, for more than 20 years. Just Like BOA, all of our sub -consultants have an abundance of Public Works experience. BOA will provide leadership and direction to the Design Team. Senior Project Managers of each sub -consultant firm will guide the project, develop its direction, and provide liaison with you. All our sub -consultants have extensive Public Works and Security Enhancement experience in their disciplines. For the subject project, the project Manager, Edward Lok Ng will personally review shop drawings as well as attend job site meetings. A Senior Project Manager from each of our consultants will be assigned to assist the project Manager and ensure that the highest standard, procedures and methods of construction are employed. PLEASE REFER TO EXHIBIT A FOR BOA'S ORGANIZATION CHART. 25G-274 FIRM AND TEAM EXPERIENCE City ofSanta Ana BOA RFP for Space Planning and Architectural Consulting Services RFP No.: 20-040 + Having designed and completed numerous municipal architectural projects for over 50 years, BOA definitely understands the short-term and long-term needs of your facilities. As a result, BOA's project management approach is based upon our extensive past experience in preparing comprehensive architectural construction documents for Public Works ADA Compliance and renovation/repair projects using a Multi -Discipline Design Team. The Design Team comprises of specialists in the fields of ADA Compliance, Space Planning, Interior Architecture Site Accessibility, project managements, facilities repair, needs analysis, structural design, and quality engineering, will be led by the Project Manager from BOA Architecture. The Project Manager and Senior Project Managers of each sub -consultant firm will guide the project, and develop its direction. BOA will provide leadership and direction to the Design Team. BOA's management approach incorporates 5 components used successfully on facilities design/modification projects: 1. Project Management 2. Project Documentation 3. Consultant Coordination 4. Construction Administration 5. Quality Control 1. PROJECT MANAGEMENT BOA, throughout an extensive history of municipal and public works design, and facilities renovation/repair continues to develop and refine its management philosophy to better address its future projects. BOA will implement our most advanced management techniques in the undertaking of your project. The goal of our management philosophy is to accomplish a well -designed project that exceeds client expectations, meets its budget, is deliverable on time, and meets all functional needs and State, County, ADA Compliance building code requirements, and city functionality goals. Our techniques of management encompass the ideals by which these goals are achieved. Our project management approach is characterized by the following considerations: Design/Management Integration: Successful projects require the fusion of the design disciplines with those of management. They must have common goals and an integrated process. This is best achieved by appointing leaders with mutual respect and extensive ADA Compliance and public works design experience on similar projects. BOA will have Edward Lok Ng, Principal, as the Project Manager on your project(s) on a full-time basis. An examination of Mr. Ng's qualifications reveals that he has personally designed and managed over 1000 Public Works facilities renovation/repair projects; over 300 interior projects, and over 300 ADA Compliance projects. It is the Project Manager's task to help establish the appropriate design vision and see it through its successful realization. We also have assigned sub -consultant engineering firms that are just as qualified as BOA. Client Participation: Client participation will be critical. Design goals cannot be realized without the thorough understanding of the client's needs. The early involvement of the client and the users will be continued throughout the design process. The Project Manager will ensure that the efforts of the team are always addressed to the specific client user group. The understanding and involvement of the client will extend to appointed representatives, i.e., maintenance managers, engineering staff, and City inspectors and engineers in a mutually productive partnership. BOA is intimately familiar with both modernization and facilities tenant improvement projects, and ADA Compliance projects. Team -work and close coordination among staff, consultants, and the Clients are essential to a successful project. Timely participation and response of the Client is absolutely critical if the project is to be successful and "on time". BOA will be responsible for ensuring that a high degree of coordination occurs and that project milestones are met. BOA's biggest assets are its attention to user functional needs, construction details, thoroughness in drawing documentation and ease of constructability. A major priority of BOA will be to establish continuing dialogue with your staff, Building/Safety plan check, and representatives of interested parties so that our products reflect community goal, City policy, and ADA Compliance. 25G-275 UNDERSTANDING THE NEED City ofSanta Ana BOA RFP for Space Planning and Architectural Consulting Services RFP No.: 20-040 Continuity: The understanding of the project needs and the resultant design goals must be maintained throughout the project's duration. In construction phases, it is as necessary as in the design phases, to make certain that the original intent, of the client and designer are realized in the final built product. This will be very important in the construction phasing of your project. The key members of the team, under the leadership of the Project Manager will be responsible for the direction of the project throughout all phases to ensure continuity of design intent. 2. PROJECT DOCUMENTATION Project Documentation is a result of systems set up in BOA's Project Management Manual. This guide on how to run a project effectively and efficiently, developed more than 50 years of architectural practice, is firm, but flexible; responsive to the specific dynamics of specific projects, but unyielding in its insistence on full documentation, responsiveness, and performance. Keys elements include: Project Checklist: This is initiated at the beginning of each project and services as a guide of all elements of the project to be completed, and as a central index for all project related material. It is continually updated and reviewed during regular project audits. Product File and Technical Project Checklist: Initiated at the commencement of design, this checklist serves to record all considerations and decisions regarding building materials and methods to be used in construction. It also becomes a comprehensive guide for preparation of the Construction Documents. 3. CONSULTANT COORDINATION Our engineering consultants play a very critical and active role in all phases of the work. The Project Manager leads in coordinating the efforts of consultants with the help of: • Frequent coordination meetings. • Consultant orientation packets which are distributed at project commencement and periodically through the project. • Clearly defined scopes of work which define separation of responsibilities and eliminate grey areas. • Milestone Outline, prepared specifically for each project which clearly defines consultant performance expectations for each phase. • Project Schedule coordinated with a milestone outline, reviewed and signed off by all consultants. • Drawing Status Log which is updated every two weeks which track's consultant's performance. • CADD [AutoCAD 2018 or Revit 3D 2018 (BIM)] procedures involving background and overlay methodologies that insure up-to-date and coordinated design effort. 4. CONSTRUCTION ADMINISTRATION BOA understands the importance of efficient construction administration. To ensure that the design and technical intent are conveyed to the contractor and that the project knowledge is available throughout this phase, the construction administration is led by the project manager. The Project Manager and Designer, Edward Lok Ng will personally review shop drawings as well as attend all job site meetings to quickly resolve design and construction detailing issues. A Senior Project Manager from each of our engineering consultants will be assigned to assist the Project Manager and ensure that the highest standard, procedures and methods of construction are employed. BOA has a Construction Administration Manual to assist the Project Manager with an established system to track shop drawings, RFI, change orders, and documentation of construction site meetings, so that keys decisions are tracked and managed for the benefit of the Client. If there will be on -going operations and services, BOA will assist in the development of a Construction Phasing Plan to ensure that on -going operations and services will have minimum disruptions. BOA is well aware of the need for Public Agency services to remain operational during construction. We have had good results recently assisting the Cities of Long Beach, Torrance, Irvine, and San Bernardino County on renovation and addition projects that require facilities to remain open during construction. 5. QUALITY CONTROL Quality assurance begins with the commitment, experience and abilities of the team members. All of the firm's personnel contain many design specialists versed in the complexities of the individual phases of the 25G-276 UNDERSTANDING THE NEED City ofSanta Ana BOA RFP for Space Planning and Architectural Consulting Services RFP No.: 20-040 + design process. The quality assurance program for the project will draw on these skills to assist the team in obtaining its goals for a design of vision that delivers the maximum functional and ADA Compliance solution to the user that addresses the needs of the client and does so with the most efficient construction process. BOA has an established Quality Control program that is based on three mechanisms: Quality Control Manual: The Quality Control Manual documents, activities, tasks, and deliverables are to be achieved in each phase of work. Checklists are included and, at the completion of each phase, are signed off by the Project Manager. The manual also includes exemplary forecasts for meetings, programs, schedules and Agendas. We have a quality control checklist that is customized especially for Public Works Exterior/Interior and ADA Compliance Modernization projects. Checklist items range from handrail and curb ramp standards, to City department clearances, to record drawing procedures, to amount to copies needed for review submittals, and much more. Quality Control Review: Quality Control Reviews occur prior to Submittals and at key points in the project schedule. During these reviews, the entire sets of documents are checked by an experienced, a licensed architect who has had major experience in the design of similar projects to ensure a "questioning character" in this process. Major emphasis is placed on Constructability and on satisfying the operational requirements of the user and thoroughness of documentation. As a part of this project, BOA will commit Mr. Leonardo Arteaga, CASp, as Quality Review Officer. Mr. Arteaga will be ideal for this role because of his extensive ADA Compliance and Public Works renovation/repair experience and familiarity with processes and procedures for these types of projects. Mr. Arteaga will review all deliverables at, 75%, and 95% completion. This involvement is formalized and part of the quality control manual procedures. We are committed to providing quality design services and trust that our past work with your city and other local cities is indicative of that commitment. Project Standards_ From our experience of over 400 ADA Compliance Public Works projects, and 400 interior renovation projects, BOA has developed its own Project Standard that can be customized to the Client that enhances quality control of bid documents and the construction process. Project Standards include: A. Construction document detail drawings: With the input of past governmental clients, BOA has developed, refined, and field tested over 300 Standard construction details that are geared for both interiors and ADA Compliant public works renovation/repair projects. We have Standard, field tested, construction document details for just about every field condition possible; flooring/wall/ceiling details, roof repair, public counters, wall partitions, ceiling soffits, bullet-proofing. accessible lavatory counters, ADA Compliant transitions of existing to new flooring, restrooms upgrade, ADA signage, ADA compliant railings, ADA Compliant entry doors, stairs, ramps, site work, parking lot, etc. B. BOA has developed a standard ADA Compliance equipment list e.g., types of new handrails, access lifts, curb ramps, plumbing fixtures, drinking fountains, furniture, restroom accessories, assistive listening devices, audio-visual equipment, etc., complete with manufacturer Model # and their acceptable approved equal. The Standard equipment list has been field tested and proven to be of high quality, durability, parts availability, and acceptable to the many past county/municipal clients. C. BOA has developed a standard keynoting system with over 150 items that addresses virtually every facility field condition and many retrofit/repair conditions. These standard keynotes have been field tested and refined, and have proven to be clear and concise to construction contractors. Project Schedule, Monitoring, and Performance: BOA is sensitive to the fact that the client's requirement of schedules and deadlines are paramount. We take pride in our reputation as a service - oriented design firm. BOA has an established project management approach that includes a written Work Plan and comprehensive design schedule prior to start of the design process. It includes forecast of submittals and milestones and deliverables. It will be the duty of the Project Manager, Edward Lok Ng, to adhere to the project Work Plan and Design Schedule. He will keep tabs on the progress of your project every week. He will alert you of any schedule delays. In addition, BOA will not hesitate to hire needed staff or work overtime, and demand the same of our consultants in order to meet deadlines. Our commitment to meeting client deadlines has resulted in client satisfaction and repeats work. Because of the page limit we have not included a Sample Work Plan, instead it will be available upon request. 25G-277 UNDERSTANDING THE NEED BOA ARCHITECTURE RELEVANT PROJECT EXPERIENCE CITY COUNCIL CHAMBERS REMODEL & AUDIO-VISUAL TECHNOLOGY UPGRADE - CITY OF IRVINE BEFORE AFTER: COMPLETED DEC. 2018 Client: City of Irvine, Department of Public Works Contact: Alex Salazar, Public Works Senior Project Manager (949) 724-7408 Started Project: Nov 2017; Construction Completed: December 2018 Construction Cost: $2,600,000 Architect Team: Edward Lok Ng, Leonardo Arteaga, & Miguel Andrade Project Description: BOA Architecture provided architectural design to entirely modernize the City Council Chambers for workplace safety, ADA Compliance and a new Audio -Visual system with latest state-of-the-art technology. The architectural renovation included the replacement of the City Council Dais, City Clerk's desk, Director's desk, presenter's desk and both public address podiums. The Dais was re -organized in an oval shape to allow Council to speak directly with the Directors and public presenters directly. The existing awkwardly placed access ramp was moved to behind a wall to give the Chambers symmetry while maintaining access for the disabled up to the Dais. Each Dais desk station has internet/intranet access, individual computer screens for voting and to view PowerPoint presentation and access staff reports. Other areas of renovation include new carpeting, new acoustic ceiling with new LED lighting, special broadcast lighting, and sound system. New acoustical wall diffusers help to mitigate echoing and reverberation. This project incorporated many security components and workplace safety features such as, bullet -resistant panels (under the desk counter) for Council members and staff, and 2 desk stations for public safety officers. The added protection will allow staff to "duck and cover" in case of danger. BOA worked intimately with our AV Technology and Information Technology consultant (Triton Technology) to create a hardware and software plan to provide utilities, locate new computer equipment, ambient and broadcast lighting, dedicated computer servers, state-of-the-art new "cube screens" video LED wall, and customized workstations for the City's broadcast staff. The same level of attention to the details was given to the retrofit of the locating of fire sprinkler heads and alarm devices. The greatest challenge for this project was the extremely compact schedule of 10.5 months for design, public bidding, and construction. BOA coordinated closely with the City for the Building -Safety Dept. plan reviewer to perform plancheck in the preliminary design phases to resolve accessibility and outstanding issues before starting construction documents, making the formal plancheck and building permit approval easy and seamless. BOA and its Design Team worked weekends and overtime to meet every critical path deadline. During the bidding process and construction phase, BOA gave this project the highest priority by answering and resolving RFI's within 1-2 days, and being on - call to meet with the construction team to expedite the construction process. The construction completed "on - time" to accommodate a very important citywide City Council Meeting. The city was proud to showcase its newly remodeled City Council Chambers with its StatAd_P2-rgitecture and AV Systems BOA ARCHITECTURE RELEVANT PROJECT EXPERIENCE INTERIOR RENOVATION LONG BEACH TRAFFIC MANAGEMENT CENTER Client: City of Long Beach; Construction Cost: $300,000 Architect Team: Edward Lok Ng, Leonardo Arteaga, & Miguel Andrade Started Project in 2012; Project Completed in 2014 Project Description: BOA Architecture was commissioned to design an interior renovation project to transform an existing 1000 S.F. municipal classroom/training room in the basement of the City Hall into a new Traffic Management Center that would have a new conference room with seating capacity of 16 people and new "operations hub" to monitor and assist in the migration of traffic gridlock throughout the City. We worked extensively with our Electrical Engineers and Owner's Users to ensure climate control as the AV equipment are temperature/humidity sensitive. BOA worked with the City's AV Technology and Information Technology consultant to create a function plan to provide utilities and locate equipment, lighting, dedicated server, state-of-the-art new "cube screens" video display, Audio -Visual Technology, and customized workstations. ♦ New conference room w seating for 16 people with "operations hub" beyond A New state-of-the-art new "cube screens" video display ♦ New customized workstations 25G-279 BOA ARCHITECTURE EXPERIENCE 1:7:44=kIr%10YIIIIIJaoillx0111 STRATEGIC SPACE PLANNING, & TENANT IMPROVEMENT IRVINE CITY HALL, INFORMATION SERVICES DEPARTMENT OPTION T De ciao1— I.T. DEPT. 3RD FLOOR PLAN .,..,...,� .s-- �. _,._,. L ., COMPUTER ROOM FLOOR PLAN Client: City of Irvine, Contact: Eric Gruber; Started: March 2019; Completed December 2019 Architect Team: Edward Lok Ng, & Kyle Ng; Construction Cost: $800,000 Project Description: Currently in the bidding phase. Construction to start May 2020. BOA Architecture provided a workplace needs assessment study and space planning of the City's Information Services Department. The final selected floor plan design was an "open plan" concept that allowed visual access to almost every corner of the department. The plan consolidated the existing Information Technology and, TI Customer Service, and GIS Departments. Liberal use of glass partitions at private offices and +r . low -height partition desk solutions promotes internal communication. The open plan also allows forviews to the exterior as well as natural lighting. Excess circulation corridors were eliminated, giving way to allow for more workstations and efficient office circulation. The entire Information Services office of this 7,800-sf area was renovated with modern HVAC/Lighting/Data systems, new furnishings, new workplace cubicles new additional private conference rooms and new addition private offices. Renovation of the existing computer room to provide a new "Clean Agent" fire suppression system (with isolated HVAC system) to protect the City's all-important computer servers that handles emergency operations, police and all City files and records. 25f►��fQo Provide "Clean Agent" fire suppression V Lv In the computer room a=14=R/_10Yd;Jaoill*44111*AJ=1a1=10[d= BEFORE CITY COUNCIL CHAMBERS REMODEL & AUDIO-VISUAL TECHNOLOGY UPGRADE - CITY OF COSTA MESA AFTER: COMPLETED MAY 2019 Client: City of Costa Mesa, Dept. of Public Works, Contact: Naz Mokarram, Sr. Engineer 714 754 5357 Project Started: 2018; Construction Completed: May 2019; Construction Cost: $600,000 Architect Team: Edward Lok Ng, Leonardo Arteaga, & Miguel Andrade Project Description: BOA Architecture provided architectural design to entirely modernize the City Council Chambers for workplace safety, ADA Compliance and a new Audio -Visual system with latest state-of-the-art technology for both the Councilmen, staff, and attendees. The architectural renovation included the renovation of the City Council Dais, City Clerk's desk, Director's desk, presenter's podium. The existing Dais was updated with new technology. Each Dais desk station has internet/intranet access, individual computer screens forvoting and to view PowerPoint presentation and access staff reports. Other areas of renovation include new carpeting, resurfaced ceiling with new LED lighting, special broadcast lighting, sound system and new Council Chamber Seating. This project incorporated many security components and workplace safety features such as, bullet - resistant panels (under the desk counter) for Council members and staff, and 2 seat stations for public safety officers. The added protection will allow staff to "duck and cover" in case of danger. BOA worked intimately with ourAV Technology and Information Technology consultant (Triton Technology) to create a hardware and software plan to provide utilities, locate new computer equipment, ambient and broadcast lighting, dedicated computer servers, updating the room's TV/Display system, and customized workstations for the City's broadcast staff. The same level of attention to the details was given to the renovation broadcast -computer and conference rooms located behind the dais. The greatest challenge for this project was the extremely compact schedule of 2 months for design, and 3 months construction. BOA took over this project from another architect, who had previously resigned BOA coordinated closely with the City for the Building -Safety Dept. plan reviewer to perform plancheck in the preliminary design phases to resolve accessibility and outstanding issues before starting construction documents, making the formal plancheck and building permit approval easy and seamless. During the bidding process and construction phase, BOA gave this project the highest priority by answering and resolving RFI's within 1-2 days, and being on -call to meet with the construction team to expedite the construction process. The construction completed "on -time" to accommodate a very important citywide City Council Meeting. The city was proud to showcase its newly remodeled City Council Chambers with its State -of -the -Art architecture and AV Systems. Other parts of this project designed by BOA included the renovation of the first floor City Hall restrooms, community conference rooms and with new accessible ramps and entry doors. 25^ _281 BOA ARCHITECTURE RELEVANT PROJECT EXPERIENCE AS -NEEDED CITYWIDE ADA FACILITIES COMPLIANCE CITY OF LONG BEACH Select projects completed are listed below, followed by their construction cost., • North Long Beach Branch Library $150, 000 • Burnett Branch Library $150, 000 • Bret Harte Branch Library $100, 000 • Main Library $300, 000 • Long Beach Sports Arena $1, 000, 000 • Terrace Theater and Convention Center$1,500,000 • Center Theater$100,000 • Long Beach Senior Center $400,000 • El Dorado Park Nature Center $150, 000 • Convention Center Parking Structure $100, 000 • Belmont Plaza Pool& Community Center$400,000 • Elevators - Citywide $300, 000 • El Dorado Regional Park - West $700, 000 • Blair Field, 3000 seat baseball stadium $400,000 • Long Beach Marina Restrooms $100, 000 • MacArthur Park and Community Center$200,000 • Whaley Park and Community Center $500, 000 • El Dorado Park West Community Centers$800,000 • North HealthCenter$200,000 • Mothers Beach Restroom & Concession $700,000 • Fire Station #11 Renovation $300,000 Architect Team: Edward Lok Ng, Leo Arteaga, & Miguel Andrade Projects Started: 1996 Completed: Contract in Progress For the 60 projects BOA managed and designed, none were ever delivered late. All were "on time" and "on budget'. The accuracy of our construction cost estimates for each project was 96% comparing Final estimate vs. Actual Bid. BOA successfully managed and designed as many as 9 facilities projects concurrently. This As - Needed contract has been renewed every year since 1995. Since 1995 to date, BOA has had an As -Needed contract with the City of Long Beach, Public Works Dept. to design ADA Compliance architectural improvement projects and other A/E renovation projects. BOA has completed over 50 ADA compliance projects to date (totaling over 1,000,000 GSF of building area) as part of the City's implementation of its ADA Transition Plan. Two projects were part of a $40 million CDBG grant dedicated specifically for ADA Compliance projects. BOA was responsible for ADA Transition Plan validation, field surveys, cost estimates, architecture design for ADA Compliance corrective actions, specifications, construction documents, and construction administration. BOA often managed multiple projects, as many as 10 ADA Compliance projects concurrently. In addition to ADA compliance, BOA also designed a fire station, and many parks/ recreation/ marine facilities projects in the $100,000 to $1,000,000 range. ♦ City Hall Renovation City of Long Beach ♦ Addition and Renovation Project Community Center at Colorado Lagoon Long Beach El Dorado Park, Long Beach Contact: Marilyn Surakas Project Manager 562.570.5793 Mari lvn.Surakus(o).lonabeach. aov 25G-282 I-I0L`Td1a@3:IYKA010c 1:7=14=ky%l011dJ ZorJx41d=*AJ=1aI=10[d� MODERNIZE 3 DMV'S AT HAWTHORNE, EL CAJON, AND OXNARD Client: Dept. of Motor Vehicles (DMV), California State DGS, RESD, PMB Contact: Rick Allen, (916) 718-3789, Year Completed: Hawthorne 2015, El Cajon 2016, Oxnard- 2019 Construction Cost: $3.4 million, A/E Fee: $900,000 Location: Locations at California at Hawthorne, El Cajon, Oxnard Architect Team: Edward Lok Ng, Miguel Andrade, & Leonardo Arteaga Project Description: BOA Architecture was commissioned to provide investigative and design services to bring 3 DMV facilities into compliance with current ADA and CBC accessibility standards and to modernize its electrical, computer data, HVAC, and Customer service systems to better serve the public. Hawthorne DMV, LA County, $900,000 construction cost El Cajon DMV, San Diego County, $1,100,000 construction cost Oxnard DMV, Ventura County, $1,400,000 construction cost The projects addressed many accessibility issues such as exterior paths -of - travel, parking, ramps/stairs, handrails, hi -low drinking fountains, entrances, door hardware, automatic access doors, counters, restrooms, employee lounges, interior paths -of -travel for both employees and the public, and interior/exterior signage. New signage included directional wayfinding, tactile room ID signs, and means of egress signage including tactile exit signs. The projects also addressed many deferred maintenance issues such as indoor and outdoor lighting replacement to LEDs, parking lot repaving, new landscaping, replace wood siding with plaster, HVAC duct cleaning, upgrade electrical service, and new interior and exterior signage. Other issues addressed were the modernization of its electrical, computer data, HVAC, and Customer Service systems to better serve the public. Construction cost of completed projects ranged from $900,000 to $1,400,000 per DMV. Full -service ADA surveys (to determine all access compliance deficiencies) and Schematic Design (derived design options to best resolve barriers to the disabled), were completed for each DMV and DSA and State Fire Marshall plan review and approval were secured for each DMV facility. To ensure proper technology function, BOA worked closely with AV Technology and Information Technology to coordinate elect. Power needs and location of TV's, cable trays, audio speakers, data/power for workstations, and DMV cueing system. ♦ Modernized ADA Parking & Accessible Entry DMV - El Cajon ♦ New ADA Accessible Public Counter DMV - Hawthorne Existing at DMV El Cajon New Modernization with New IT and AV technology DMV - El Cajon ♦ New ADA Restrooms DMV - Hawthorne 25G-283 BOA ARCHITECTURE RELEVANT PROJECT EXPERIENCE LOS ANGELES COUNTY FIRE DEPARTMENT AS -NEEDED ARCHITECTURAL SERVICES New Fire Station #71, Completed 2015 Malibu - California New Fire Station #83 Rancho Pales Verdes California Client: LA County Fire Department; Completed: 2015; Construction Project Costs Varied Project Architecture: Edward Lok Ng Project Description: For the 40 projects BOA managed and designed, all were "on time" and "on budget'. The accuracy of our construction cost estimates, Quality Control, and response to potential problems were deemed exceptional. BOA successfully managed and designed as many as 5 facilities projects concurrently. From 1989 to present, BOA has completed approximately 40 projects, ranging from $20,000 to $4,000,000 in construction cost. Although we designed 2 new Fire Stations, all other assignments were renovation/repair of existing fire stations. BOA expedited all services from facilities programming, design conception, construction documents, to construction administration. Projects ranged from new fire stations, facilities additions, renovations, tenant improvements, HVAC upgrades, structural seismic evaluation, gender accommodations, and parking lot/landscape upgrades, facilities expansions to accommodate fire apparatus, ADA Compliance upgrades, feasibility assessment reports/studies, and roof repairs. The following is a list of select fire station projects: Projects Started in 2010; Completed 2015 • New Fire Station #83 — 4000 sf facility with 2 apparatus bays • Temporary Fire Station #83 — Renovation of Parks building for fire station use • New Fire Station #71 in Malibu — 4000 sf facility with 2 apparatus bays and 6 dorms • Fire Station #110 — Expansion of Apparatus bays, and offices, and interior modernization • Fire Station #56 — Added 2 new Apparatus garages • Fire Station #187 — retrofit of entire exterior hardscape and parking lot paving • Fire Station #107 — 12 new dorm rooms • Fire Station #44 — renovate 8 dorm room and restrooms for gender accommodation • Fire Station #70 — renovation entry lobby and offices, ADA improvements • Fire Station #66 — Septic Tank sewage pipe upgrades • LA County Fire Dept. Headquarters — plumbing modernization to all facilities at Headquarters Fire Station #110 Addition and Renovation Marina Del Rey - California 25G-284 BOA ARCHITECTURE RELEVANT PROJECT EXPERIENCE INTERNATIONAL LONGSHORE & WAREHOUSE UNION (ILWU) LOCAL 13 DISPATCH HALL ♦ ILWU Dispatch Center main entry ♦ Dispatchers workstation oved coking Dispatch Hall A ♦ Dispatch Hall with 14large high definition 10'xT rear -projection screens _r Client: Port of LA and PMA-ILWU, Contact: Daniel Caruthers: (310) 351-4280 Completion Date: Dec. 2014 - LEED Gold Certification Architectural Team: Edward Lok Ng & Miguel Andrade — Project Description: This $20,000,000 (Construction cost with $1,000,000 A/E fee), 35,000 sq. ft. Dispatch Hall/Auditorium project provides a new administration & dispatch center & meeting hall for the ILWU Local 13's 15,000 membership. The exterior and interior design is compatible with the PMA's corporate image and "harbor and nautical" theme of the ILWU. This was achieved by using colors, shapes, and textures common to the Ports of Long Beach and Los Angeles. The front of the building looks like an ocean going ship. Project scope also includes a 4000 occupant dispatch/meeting hall with a "state of the art", large screen computer display of Port job assignments and computer dispatching of Union Workers. The Dispatch Hall has wall mounted folding bleachers, folding stage and loft seating to accommodate very large union meetings. Also included, dispatch offices, workrooms shower for cyclists, restrooms, and conference rooms. BOA assisted the ILWU with the Conditional Use Permit (CUP) process and expedited plancheck approval through both the City of Los Angeles. An extensive user audit was completed to ensure proper functional relationships of each Union service and the Dispatch Center the fastest dispatch of available union workers. Sustainable esign features includes, combined natural ventilation with high -efficiency HVAC, recycled building materials, Roof -top mounted Photovoltaic renewable energy, and extremely low water usage. Site sustainability include, bio-filtration planters filters all roof and storm water, drought tolerant planting, and over 500 trees provide shade for the parking lot. Our innovative sustainable efforts with LEED Gold Certification. AV Technology was a big part of the design effort for this project. Acoustics and sound equipment selection for the main assembly hall were critical issues to the use -ability of the Dispatch Center. It was vital that the announcement of available daily jobs be very audibly clear to the thousands of dockworkers that are in the Dispatch Center on a daily basis. We worked carefully with our Acoustic Engineer and AV Technology and IT Consultant, and ILWU dispatchers to produce proper indoor sound and amplified announcements at specified locations within the huge assembly space. Fourteen (14) large high definition 10'xT rear - projection screens display the Port of LA's work assignments. This Dispatch Hall is used for dispatching dockworkers daily and for monthly union member meetings. 25G-285 BOA ARCHITECTURE RELEVANT PROJECT EXPERIENCE 4 ON -CALL ARCHITECTURE SERVICES - CITY OF IRVINE Client: City of Irvine, Public Works Dept. Contact: Alex Salazar 949/724-7408, Kai Lambaz 949-724-7555 Architect Team: Edward Lok Ng, Leonardo Arteaga, & Miguel Andrade Project Started: 2014; Construction Completed: 2019; Construction Cost: $400,000 Project Description: In 2015, BOA was granted an On —Call Contract for Architecture Services for the City of Irvine, Public Works Dept. Since then, BOA designed multiple projects. One project was a new roof structure with operable roof hatch, to change large filter, over existing water pump equipment for weather protection, Construction Cost: $300,000. Another unique project was to provide workplace safety elements (fencing, new lighting, bullet -resistant fabric panels and glazing) at multiple locations at Irvine City Hall and at Operation Support Facility, Construction Cost: $500,000. A project just completed was the ADA Compliance improvements and interior renovations for modernization and accessibility to 4 community centers at; Fine Arts Center, Heritage Park Community Center, Harvard Park Community Center, and Deerfield Park Community Center. Every effort was made to isolate construction areas and to minimize construction cost, and to be architecturally compatible with the existing architecture at each separate community center. The project scope of work at these 4 community centers included renovation work to create accessible restrooms, new indoor ramps and stair handrails, access lift, signage, new doors and door hardware drinking fountains. Site elements included concrete accessible ramps, stair handrails drinking fountains. POLICE DEPARTMENT RENOVATION & CITY HALL WORKPLACE SAFETY - CITY OF IRVINE Client: City of Irvine; Contact: Alex Salazar, Public Works Senior Project Manager 949-724-7408 Project Started: 2016, Completed: November 2017; Construction Cost: $700,000 to $800,000 Architect Team: Edward Lok Ng, Miguel Andrade, & Leonardo Arteaga Project Description: BOA Architecture provided architectural design to the renovation and Tenant Improvement of the public lobby, secured public counter, and secured back -of -the -counter staff areas for the Irvine Police Department Headquarters at City Hall. This project incorporated many security components and workplace safety features such as, restricted access to the public, and bullet -resistant panels (under the counter) and sliding bullet-proof glazing which allowed staff to manually close themselves off from the public in- case of danger. All these were added to safeguard the front reception counters and allow staff to have visual access to the lobby to view possible threats and maintain personal customer service. New light and dark colors for the new countertops/cabinets create "invitingness" and a bold contemporary style to the new lobby interior design. Existing lights, fire sprinklers, and HVAC ducting retained to save on construction cost. Also, a part of this workplace safety project was installing bullet-proof panels under the public counter at 5 other city departments; including Public Works Dept. (OSF facilities), Community Development Dept., Community Service Dept., Main City Hall Reception, and the City Council Chamber Dais. The added protection allows the staff to "duck and cover" in case of danger. BOA ARCHITECTURE RELEVANT PROJECT EXPERIENCE State of California / Department of General Services E Division of the State Architect / Los Angeles Basin Regional Office # Consultant Access Compliance Plan Review Services Contact: Ronald F. Vaughn, Senior Architect, Tel: (213) 897-0744 Email: ronald.vaughnadgs.ca.gov j , • Project Began: Sept. 2009; Completed: 2015 Architect Team: Edward Lok Ng, Architect, LEEP AP & Leo Arteaga, CASp Project Description: Access Compliance Plan Review services for the Los Angeles Basin Regional Office of the Division of the State Architect. Our role is to provide plan review services to ensure that construction drawings and specifications comply with accessibility standards based on the California Building Code, the Americans with Disabilities Act Accessibility Guidelines, and DSA's Accessibility Plan Review Guidelines. Access Compliance Plan Review is a requirement for new and renovated state owned and state leased facilities so that accessibility and usability of these buildings comply with the intent of the California Government Code Section 4450, the California Health and Safety Code Section 19955, the California Civil Code Section 51, and Section 35.130(b)(4) of Title II of the Americans with Disabilities Act. We have reviewed a wide range of facilities under jurisdiction of DSA's Los Angeles Basin Regional Office, including single and multi -story school facilities encompassing grades Kthru 12 (elementary, middle, and high schools); college and university projects; libraries; administrative offices; auditoriums; dining and kitchen facilities; gymnasiums; laboratories; and related site improvements. BOA's plan review service provides timely, accurate plan reviews and back reviews coordinated with DSA's project submittal processes. A BOA accessibility plan review includes accurate code interpretation, review of construction plans and specifications, identification of areas of nonconformance, and follow-up consultation with project designers prior to back review. Ctil0IIYlI WrOE1101101 tM Ktil = lei Dials] tll golf] a orals) N tM to 11111111 R W11331110 [17►1 Construction Cost: $1,000,000, A/E Fee: $90,000, Architect Team: Edward Lok Ng & Miguel Andrade Client: City of Commerce Dept. of Public Works, Contact: Mike Halsey (213)820-5889 Project Started: 2011; Completed: 2012 Project Description: Our renovation challenge was to fully integrate floor drains into an existing swimming pool locker room that did not have any floor drains. The maintenance staff "hose down" the floortwice per day and pool operations (patrons are typically dripping wet when using the locker rooms) demanded a lot of floor drains to expel water quickly. BOA's solution was to carefully sawcut out the entire concrete floor while leaving the interior walls in -place, and install new concrete floors sloping to new drains. We provided new concrete wall curbs to protect existing metal stud walls from moisture damage and corrosion. New, large, heavy duty exhaust fans and added air conditioning promoted ventilation with slow air movement (for patron comfort) while moving large volumes of air. This enhancement to the existing mechanical system also expelled pool chemical odor and moisture before its corrosive effects can harm the steel sub -structure. All rooms have at least 2 floor drains to push water out of each room quickly. New fiberglass doors and aluminum door frames were raised 4" to enhance corrosion protection and allow "hosing -down" of concrete floors in every room. The swimming pool locker rooms can accommodate over 300 swimmers. This newly renovated facility also included; central bag check -in, men & women locker room/showers/restroom, swimmer sauna rooms, private dressing stalls, staff locker rooms with showers, family dressing rooms. Plumbing fixtures and toilet room accessories were chosen for their reliability, low -maintenance and durability in a wet environment. ADA TRANSITION PLAN FOR THE CITY OF SANTA MARIA CENTRAL COAST OF CALIFORNIA Client: City of Santa Maria, Wendy Stockton, Deputy City Attorney Architect: Edward Lok Ng; Project Started: 2008; Completed 2009 + Project Description: BOA was commissioned for the specific purpose of providing an ADA Transition Plan for 52 large City owned facilities totaling 600,000 s.f. & 200 acres (building and i sitework) to comply with Federal ADA Guidelines. A sampling of the list of facilities included City Hall, large assembly halls, classroom buildings, libraries, Police Dept. Parks and Recreation Dept., City and regional Parks, ball fields, Community centers, museums, City maintenance yards, City administrative offices, City lease facilities, airport facilities, large Municipal parking structures, on - site City parking lots, etc. Scope of work, included working with various disabled user groups to prioritize items of work, facilities field survey, "line item" construction cost estimate, accessibility design mitigation and ADA compliance modification recommendations, and finally, compile all recommendations and construction cost into a comprehensive ADA Transition Plan Database. We also created floor plan drawings, for example, showing how a non-ADA compliant restroom could be modified to be compliant. Access Compliance issues included identification of very item of deficiency and a recommended corrective action for capital improvement. Corrective actions included, retrofit of elevators, new access lift, handrails, stairs, new access ramps, new parking for the Disabled, ADA signage, and automatic doors, assistive listening devices, path of travel, concrete walkway repair, wheelchair and comparygasp�ti_p�drnany more. Many of the buildings we worked on were listed as historically significant structures to the 31#07 LL // City of Santa Ana 120 °A- RFP for Space Planning and Architectural Consulting Services \ RFP No.: 20-040 ����� ADDITIONAL RELEVANT EXPERIENCE BOA also has design experience on nearly every municipal and county building type. One needs only to examine BOA's ADA project experience and the expertise of their staff to see the merit and justification for the above -mentioned commissions. BOA has the philosophy that building remodel projects and ADA retrofit projects should not be a "tacked -on" solution. Building modifications should be well integrated into the building's function and not only compatible with the existing architecture, but aesthetically enhance it. BOA has extensive experience in the design of ADA Compliance projects and building modernization for both governmental agencies and private clients. The following lists of projects exemplify our architectural design experience. We have also provided their construction cost and photos and detailed project descriptions of some of these projects. This experience will not only aid in meeting functional needs but also the aesthetic desires of visitors and staff of your facilities. CITY HALLS: • City of Commerce City Hall Frontage Renovation, Exterior path -of -travel, entry plazas, landscaping, access ramps, stairs, and accessible parking, Client: City of Commerce, Danilo Batson Cost: $400,000 • Torrance City Hall - Renovation and Addition, Client: City of Torrance; Cost: $3,200,000 • Rosemead City Hall - Renovation, ADA Compliance, Client: City of Rosemead; Cost: $200,000 • La Puente City Hall - Renovation, ADA Compliance, Client: City of La Puente, Cost: $400,000 • Hawaiian Gardens City Hall - New City Hall; Client: City of Hawaiian Gardens, Cost: $6,000,000 • Carson City Hall — Renovation; Client: City of Carson Cost: $100,000, • Hawthorne City Hall Renovation, ADA Compliance, Client: City of Hawthorne, Cost: $400,000 • Redondo Beach City Hall, Renovated 3 public restrooms for ADA Compliance; Cost: $300,000 • Long Beach City Hall, New ADA accessible City Council dais and podium, restroom and Tenant Improvements to offices and elevator retrofits, ADA Compliance, Client: City of Long Beach, Cost: $200,000 • Lomita City Hall, ADA Compliance, Doors, reconfigure City Council Chamber for new ramp, new accessible seating, Client: City of Lomita, Cost: $200,000 • Redlands Civic Center ADA Compliance, Client: City of Redlands, Cost: $350,000 • City of Vista: ADA Transition Plan and Schematic Designs of Civic Center • City of Rancho Palos Verdes: New main entry lobby and public center • City of Cypress: Exterior access ramps, stairs, accessible park, restroom doors • City of El Segundo: Renovation of public restrooms, conference room, staff lunch room, Council Chambers modernization • City of Alhambra: New public restrooms for City Council lobby • City of Carson: Renovation City Council lobby • City of Santa Maria: ADA Transition plan and Schematic Designs of Civic Center PARKS/RECREATION/COMMUNITY CENTERS: • Sierra Madre Teen Center Client: City of Sierra Madre, $900,000. • Hawaiian Gardens Youth Center Head Start Program Client: City of Hawaiian Gardens, $800,000. • Jesse Owens In -door Swimming Pool Facility, Client: L.A. Co., Dept. of Rec. & Parks, $4,000,000. • Bartlett Annex Senior Social Services Center, Client: City Torrance, $200,000. • Hawaiian Gardens Senior Center, Client: City of Hawaiian Gardens, $1,000,000. • Veterans Park Senior Center; Client: City of Redondo Beach, $800,000. • Perry Park Youth Community Center/Addition/Renovation Client: City of Redondo Beach, $400,000. • Rancho Carlsbad Community/Senior Center, Client: City of Carlsbad, $900,000. • Banning Parking Senior Center, Client: City of Los Angeles, $2,700,000. • Memorial Park Community/Senior Ctr. Renovation Client: City of Hawthorne, $500,000. • Green Meadows Recreation Center/Gym, Client: City of Los Angeles, $300,000. • Hawaiian Gardens Community/Recreation Ctr./Gym; Client: City of Hawaiian Gardens, $2,000,000. • Bartlett Senior Citizen Center, Client: City of Torrance, $1,300,000. • Sierra Vista Park Recreation Ctr. ADA Modifications Client: City of Sierra Madre, $100,000 • Miller Community Center, Client: City of Torrance, $300,000 • Black Box Theater Client: City of Torrance, $500,000, Addition & Renovation • Sea Scout Facilities & Community Center, Client: LA County ISD, $300,000, Renovation Banning Lions Park ADA Compliance, Client: Jygf�anry Cgt: $300,000 5G z ADDITIONAL RELEVANT EXPERIENCE City of Santa Ana FR0 ° RFP for Space Planning and Architectural Consulting Services \ RFP No.: 20-040 ����� II•]1Is] =111;U41IIII III 11*5 • Torrance Police Dept. Renovation/Addition; Client: City of Torrance; Cost: $1,500,000 • Hawthorne Police Dept., ADA Compliance, Client: City of Hawthorne, Cost: $300,000 • Garvey Park Sheriff's Substation - New Facility, Client: City of Rosemead, Cost: $400,000 • Rancho Los Amigos Medical Ctr. Police Station -New Facility - Client: Los Angeles County ISD Cost: $600,000 • Huntington Beach Police Dept. Lobby Security, Client: City of Huntington Beach, Cost: $500.000 • City of Cypress Police Dept. Renovation, Client: City of Cypress, Cost: $4,000,000 • Placentia Police dept. Work place Security, Client: City of Placentia, Cost: $200,00 • Port of Los Angeles Customs & Border Patrol Work Place Safety/Site security, Client: Port of LA, Cost: $200,000 IaIN=&A Fit I IQ 0" • Los Angeles County Fire Station #83, new facility, Client: L. A. County Fire Dept, Cost: $1,100,000 Los Angeles County Fire Station #106, new facility, Client: L. A. County Fire Dept., Cost: $200,000 Los Angeles County Fire Station #107, addition/renovate, Client L.A. County Fire Dept, Cost: $400,000 Los Angeles County #56-ADA Compliance & gender accommodations, Client: L.A. County Fire Department, Cost: $100,000 Los Angeles County Fire Station #110, addition and renovation, Client, L.A. County Fire Dept, Cost: $200,000 Los Angeles County New Fire Station/Lifeguard Station on Catalina Island, new facility, Client: L.A. County, Cost: $800,000 Hawthorne Fire Station #1, ADA retrofit; Client: City of Hawthorne; Cost: $100,000 Long Beach Fire Station #11, addition and renovation, Client: City of Long Beach, Cost: $225,000 Torrance Fire Station #1, gender accommodation, seismic retrofit, Client: City of Torrance, Cost: 460,000 Torrance Fire Station #2, gender accommodation and addition, Client: City of Torrance, Cost: 160,000 Torrance Fire Station #3 gender accommodation and interior modification, Client: City of Torrance, Cost $150,000 Los Angeles County Headquarters - plumbing system replacement, Client: L.A. County Fire Dept, Cost:$750,000 Huntington Beach Fire Station #8, Gender Equality and new restroom and kitchen, Client: City of Huntington Beach, Cost: $300,000 Yucaipa Fire Station #2 Seismic Retrofit and Restrooms/Kitchen Renovation, Client: City of Yucaipa, Cost:$350,000 LIBRARIES: • Library/Multi-Media Center of LA Harbor College, Client: L.A. Community College, Cost: $500,000 • Medical Library for Rancho Los Amigos Hospital, Client: L.A. County ISD, Cost: $1,200,000 • Chadwick School Library, Client: Chadwick School, Cost: $1,700,000 • Orange County Library and Learning Center, Westminster Branch, Client: County of Orange, Cost: $1, 500, 000 • Long Beach Main Library Renovation, Client: City of Long Beach, Cost: $700,000 • Long Beach North Branch Library Renovation, Client: City of Long Beach, Cost: $300,000 • Redondo Beach Main Library, Client: City of Redondo Beach, Cost: $10,000,000 • Temecula Library, Client: City of Temecula, Cost: $1,800,000 • Vista Library, Client: City of Vista, Cost: $4,000,000 • Cathedral City Public Library, Client: City of Cathedral City, Cost: $3,500,000 • Rancho Mirage Library, Client: City of Rancho Mirage, Cost: $1,000,000 AIRPORT FACILITIES: • Torrance Airport, General Aviation Center, Client: City of Torrance, Cost: $2,200,000 • El Monte General Aviation Center; Client: L.A. County, Public Works Dept.: Cost: $1,400,000 • LAX Bradley Terminal Restrooms Addition, Client: L.A. City, Dept. of Airports, Cost: $400,000 • City of Hawthorne Airport ADA Compliance, Client: City of Hawthorne, Cost: $400,000 25 V -289 ADDITIONAL RELEVANT EXPERIENCE City of Santa Ana RFP for Space Planning and Architectural Consulting Services RFP No.: 20-040 IUTANIrMAIIN=191NMETA ICQ 241N=124 DW_ll1[9],1a:1031=16&S For the City of Tustin. • Tustin Frontier Park, ADA Retrofit/Audit • Pine Tree Park, ADA Retrofit/Audit For the City of Long Beach: • Long Beach Sports Arena, 11,500 seat sports arena ADA retrofit Cost: $1,400,000. • El Dorado Park Nature Center- ADA Renovation Cost: $200,000 • Long Beach Senior Center —Renovation Cost: $300,000 • Belmont Plaza Pool & Community Center —Renovation Cost: $500,000 • El Dorado Regional Park -West Community Center and Site Renovation Cost: $700,000 • Blair Field, 3000 seat baseball stadium — Renovation Cost: $400,000 • Long Beach Marina Restrooms - Addition//renovation Cost: $200,000 • Drake Park— Renovation Cost: $300,000 • MacArthur Park ADA Renovation; Cost: $200,000 • Whaley Park and Community Center — Renovation Cost: $500,000 • El Dorado Park Youth Center Restrooms — Renovation Cost: $200,000 • 10 Tidelands Beach Restrooms — New facilities and site work Cost: $6,000,000 For the City of Montebello: • Ashiya Park- Addition/Renovation • City Park- Addition/Renovation • Holified Park - Addition/Renovation For the City of La Puente: • La Puente Community Center/ Renovation • La Puente 22 Acre Park with 3 sets of park restrooms and Community Ctr Renovations For the City of Hawthorne: • Senior Citizen Center - Renovation • Memorial Park - Renovation • Hawthorne Pool - Renovation • Ramona Park - Renovation • Jim Thorpe Park & Comm. Ctr. - Renovation • Holly Park — Renovation • Holly Glen Park - Renovation City of Rosemead: • Rosemead Sr. Ctr. - Renovation/Addition/ADA Compliance • Rosemead City Hall ADA Compliance • Garvey Park Restroom/Concession and Ball Fields/Playground • Garvey Park Community Center - Addition/ADA Compliance PUBLIC HEALTH CARE FACILITIES: • Long Beach Comprehensive Health Center, Client: L.A. County ISD Cost: $9,000,000 • Rancho Los Amigos Medical Ctr. Facilities Operation/Safety Police/ 1000 Car Parking Structure - Client: L.A. County ISD; Cost: $21,000,000 • 80,000 S.F. Renovation of Buxton Medical Office Building in Torrance - Client: David Buxton Cost: $10,000,000 PORT PROJECTS • Berth 161 Master Plan/Schematic Design, Consolidated Construction & Maintenance Facilities, parking structure, Client: Port of Los Angeles, Cost: $15,000,000 • ILWU (International Longshore & Warehouse Union) Local 13, Headquarters & Dispatch Hall, Client: ILWU Local 13 & Pacific Maritime Assoc. Cost: $10,000,000 • ILWU (International Longshore & Warehouse Union) Local 63, Headquarters & Dispatch Hall, Client: ILWU Local 63 & Pacific Maritime Assoc. Cost: $600,000 FACILITIES DESIGNED FOR CHILDREN: • Greenwood Child Care Center, Client: City of Torrance- Cost: $600,000 • Three Child Care Centers for the Navy, Client: City of Long Beach Cost: $1,500,000 • Lee Ware Park -Head Start -Children Ctr., Client: City of Hawaiian Gardens Cost: $1,500,000 • Chadwick Library -Children Learning Ctr., Client: Chadwick School Cost: $1,600,000 • Rosemead Community Child Care Center, Client: City of Rosemead Cost: $600,000 • Hawaiian Gardens Civic Center Child Care, Client: City of Hawaiian Gardens 25G-290 ADDITIONAL RELEVANT EXPERIENCE 0 � o 0 O p N O O 6 N U v�i pp ,O .N-i n q O O i p00p fi O r q �ci > JI ro L C d U u� O '� .� u d �� � ~O O U a N U •� E w+ N �y ^G ,�° d •S' O b y in O w U p '° 4 U 9� � `A��+ C � � t�O. �j tiO 'S" U d ' p� ro rj • � O S •� ..� O U � � yam, O p�. � S O O V Q� � •sue' � ^ Qi O i'i �i C. R U'� 'S z o w g o ` °e a o p G e c o 3 o reb-14 CL C ° o >' b ° o d .G : A!i F U t Qo 'a ZL a p 'c� cbo ' d o° °per V � � � ° U [� . ° U .� � Vyq� N z N Y Q � ° p• V (6 � ° M .0 ti V O ° � O �% � f.' O U U Q U O ��y V }OI O al04 y }OI ra3� V ryh /y, U i ry��O w Q I� id iLi U V ry ✓ M Q.r O b o . d CZbc O � � � xi � Q � W s N O C4x ,�; C. •O O N N O O 0 �I • Y.� A E (� U (C U ..y� f6 NN LG°oxw C YCJ U o •U � ° 11 'Y~y C : M �• oJp •o w o bG4 z+., o '�y d u .ate 0. m o b. t UoE' E a a A 4U °,��' o U [� O U° rd Zt it QOi .e OrQp a !4 UQO U U>= W P5 W� 0 � Ic ou °� N. 0 6 e o o ° Y u Ur-U I a.0 " —P. P,aP, °z City of Santa Ana BOA RFP for Space Planning and Architectural Consulting Services RFP No.: 20-040 + BOA AGREES TO THE SCOPE OF SERVICES LISTED IN THE RFP The Scope of Services may involve all or some of the phases of the project development listed, and shall include, but not necessarily be limited to, the following activities: • Site Analysis — BOA will perform site visit(s) to verify dimensions of impacted area, photos, site observation, analysis, meetings with City departments to discuss specific space requirements. o BOA will prepare "as -built' drawings, in current CADD format, as required by the Client. • Conceptual Layouts/Space Planning- Will prepare alternative space layouts with estimates. • Permits/City Approvals — BOA will assist City depts in securing all relevant City/County Plancheck and building permit approvals, as required. • Architectural, Interior Design, and Engineering Services BOA will provide all the customary Plans, Specifications, & Estimates (PS&E) for Public Works bidding to contractors. BOA will provide architectural, structural, mechanical, and electrical engineering services and cost estimating services during the schematic design, design development and construction document phases. 1. Schematic Design 2. Design Development 3. Construction Documents • Post Design Services 1. Bidding 2. Construction and Construction Management • Visit construction site as needed to monitor quality of the work and resolve construction issues. • Manage the construction phase and coordinate construction meetings to ensure the project is completed on time and within budget. • Move Management Services BOA will assist the City Departments with the services listed in the RFP. • Special Services 1. BOA will complete the State of California ADA surveys 2. BOA will provide value engineering services, upon request 3. BOA will complete LEED Certification documentation, upon request. • Plans and Documents- Plans and documents will become sole property of the City. All documents and files will comply with current requirements set forth by the various entities for record retention. • Fee Proposal — Standard Hourly Fee Schedule and a Project Fee Proposal will be submitted • Other Terms and Conditions: BOA agrees to all Other Terms and Conditions listed in RFP. SAMPLE TIME SCHEDULE FOR DESIGN PHASE Items of Work Time NTP and Kick-off meeting, site observations, interview staff 0.5 month Submitted Schematic Design Drawings 1 month City of Santa Ana Review 0.5 month Submitted 50% Working Drawings 1.5 months City of Santa Ana Review 0.5 month Submit 90% Working Drawings, submit to Building Dept. 1.5 months City of Santa Ana Review 1.5 months Submit 100% Working Drawings addressed City comments 1 month TOTAL DESIGN 25G-292 8 months Appendix ATTACRWNT 3 CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are cautioned that making a false certification may subject the certifier to Signed State of California County of CX April 20, 2020 Subscribed and sworn to (or affirmed) before me on this day of , 20_, by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me Notary Public Signature Notary Public Seal City of NON-LOBBYINGCERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed:t;r=�C Title: President Firm: Black O'Dowd and Associates, DBA BOA Architecture Date: April 20, 2020 City of NON-DISCRIMINATION CERTIFICATION The undersigned Contractor or corporate officer, during the performance of this contract, certifies as follows: The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. The Contractor shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. . " 50-0 .- 7. The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subcontractor or Contractor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States. 8, Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any Contractor of public works violating this Section is subject to all the pen ies imposed for a violation of the Chapter. Signed: V it Title: President Firm: Black O'Dowd and Associates, Inc. DBA BOA Architecture Date: April 20, 2020 City of a -040 Page A3-4 City of Santa Ana BOA RFP for Space Planning and Architectural Consulting Services RFP No.: 20-040 ��\11 \ L`�� • Exhibit A — Organization Chart • Appendices: 4 Resumes $ Addendums 1) Addendum 1 2) Addendum 2 25G-297 CITY OF SANTA ANA BOA Architecture Leonardo Arteaga Quality Control CASp Certified Sub -Consultant Engineering Design Analysis, Inc. Mechanical, Electrical, and Plumbing Engineer Sub -Consultant Pacific Engineering Structural Engineer Edward Lok Ng Architect, LEED AP Prime Consultant Project Designer BOA Architecture Miguel Andrade Project Manager Sub -Consultant Thomas Lew, andAssociates Electrical Engineer Please note that BOA Architecture, as the prime -consultant, will be responsible for all aspects of your project, including architect and engineering. Our sub -consultants that are listed above are all State of California licensed professionals in their respective disciplines. Their qualifications are available upon request. Mechanical Engineer Engineering- Design -Analysis, Inc., 10231 Slater Ave., # 203, Fountain Valley, CA 92708 Kevin Friedman, P.E. CA State License# 27267- Mr. Friedman has over 30 years' experience in facilities planning and design, interiors design, special building systems planning and design, laboratory design, controls, energy conservation, and computerized building modeling and simulation. Structural Engineer Pacific Engineering, 17703 Crenshaw Blvd. Torrance, CA 90504 Victor Chaiprasert CA State License #C36235 - Mr. Chaiprasert is a registered structural engineer in the State of California with over 30 years of experience in steel, timber, masonry and reinforced concrete construction of all types of structures. Electrical Engineer Thomas Lew, and Associates, 19521 Reinhart Avenue, Carson, CA 90746-1935 Thomas Lew, P.E. CA State License #15593 - Mr. Lew has been in continuous practice since 1996. The firm currently has 2 employees. Mr. Lew has been the Principal for over 17 years and holds a Bachelor's of Science, in Engineering. BOA Architecture 1511 Cola Avenue, Long Beach, CA 90813 Office: 562/912-7900 email: lok.uzaboaawhitecture. corn City of Santa Ana RFP for Space Planning and Architectural Consulting Services RFP No.: 20-040 EDWARD LOK NG, ARCHITECT, LEED AP President/ Sr. Project Manager and Designer PROJECT RESPONSIBILITY Maintain Client communication, lead overall design effort in form and function, compile client and user group input and day-to-day contact with Client. EXPERIENCE - Edward Lok Ng has been a member of BOA since 1982. Principal and Director of Design, Mr. Ng has over 40 years of experience in all phases of the design process. He has personally designed and managed over 500 municipal facility projects for local cities. He leads a talented team of designers and consultants to ensure that design solutions effectively meet the clients' and users' needs while adhering to client schedules and budget constraints. He has been the Project Manager and Designer for numerous projects within civic/public buildings, the Parks and Recreation facilities, City Halls, Fire Station facilities, Police Departments, and ADA retrofit/transition plan projects. This experience coupled with Mr. Ng's dedication and commitment to sustainability and design excellence has led to numerous honors and repeat clients for BOA. Finally, Mr. Ng has personally designed numerous public entities, including the Cities of: Anaheim, Irvine, Huntington Beach, Tustin, Cypress, State of California, and the City of Long Beach. A certified plan review consultant to California's Division of the State Architect, Mr. Lok Ng has completed DSA-sponsored training as an Access Compliance Plan Reviewer and Accessibility Surveyor. As a member of the City of Long Beach Disabled Access Appeals Board since 1994 and the Design Review Board for the City of Downey since 1989, he has reviewed applications and appeals for a broad range of commercial and municipal design projects. He is also LEED, AP Certified and has design several LEED Certified projects, which will be a great asset for the sustainability and seamless transition between old work and new work in renovation projects. v 1A 90P0 249SEL VA5O ROAD, SUITE 105 ApAMENTO, CA 96834 LICENSE NO. C 16N40 VALID UNTIL NOVEMBER 30, 2021 RECEIPT NO. 93170M EDNARD LOR GIN NO 3119 LEES AVENUE LONG BEACH CA 90800 ----- NON -TRANSFERABLE --- POST IN PUBLIC VIEW DESCRIPTION OF CURRENT POSITION Principal, Director of Design EDUCATION Bachelor of Architecture University of Hawaii, 1981 Continuing Education University of California, Los Angeles PROFESSIONAL REGISTRATION Licensed Architect, C-16840 State of California, 1986 LEED Accredited Professional, 2009 Disabled Access Appeals Board City of Long Beach, since 1989 Certified Access Review Board and Design Review Board City of Downey, since 1992 Completed Accessibility Surveyor Training for State Leased Buildings and Facilities, State of California, since 2003 TRAINING DSA Academy Access Plan Review Training, 2004, 2008 & 2010 YEARS OF EXPERIENCE Employed by BOA since 1982 Employed by other firms - 6 years 25G-299 RESTS City of Santa Ana RFP for Space Planning and Architectural Consulting Services RFP No.: 20-040 LEONARDO ARTEAGA, CASp Project Manager Phone: (562)912-7900 Email: leo.arteaga@boaarchitecture.com PROJECT RESPONSIBILITY Apply and interpret technical requirements of the Americans with Disabilities Act and access provisions of the California Building Code(CBC), will perform all accessibility surveys of your facilities. EXPERIENCE Leonardo Arteaga is a Project Manager with expertise in applying and interpreting technical requirements of the Americans with Disabilities Act (ADA) and Access Provisions of the California Building Code (CBC). Mr. Arteaga is a California Certified Access Specialist, (CASp). He graduated from California State Polytechnic University, Pomona, in 2002 with a Bachelor of Architecture degree and has been at BOA Architecture since 1997. In 2009, he successfully fulfilled the experience and testing requirements set forth by the Division of the State Architect (DSA) and became a California Certified Access Specialist. His ADA Compliance experience includes accessibility plan check services on behalf of the DSA-Los Angeles Basin Regional Office and the County of San Bernardino -Department of Risk Management, ADA Transition Plan and accessibility inspections, compiling inspection information into accurate and concise accessibility reports, cost feasibility reports, and code analysis roles covering all phases of barrier removal. His relevant experience and expertise includes all types of municipal facilities (City Halls, Theaters, Auditorium, Community Centers) for ADA Compliance for the Cities of Long Beach, Placentia, Irvine, Huntington Beach, and for the State of California DMV at Oxnard. Other experience include DSA-LA Basin Region Office— Consultant Access Compliance Plan Reviewer (2008- 2011), County of San Bernardino, CA — Inspection, Review and Analysis, and ADA Title III Private Entity Accessibility Surveys — multiple facilities. PQ 4���6\ DESCRIPTION OF CURRENT POSITION ADA compliance of all BOA Projects EDUCATION Bachelor of Architecture California State Polytechnic University of Pomona, 2002 PROFESSIONAL REGISTRATION California Certified Access Specialist, 2009 - CASp #055 ICC-Certified Accessibility Inspector & Plan Examiner - #8088179 YEARS OF EXPERIENCE Employed by BOA since 1997 25G-300 RESTS City of Santa Ana RFP for Space Planning and Architectural Consulting Services RFP No.: 20-040 MIGUEL ANDRADE, PROJECT MANAGER Senior Project Manager and Designer Contact Information: Phone (562)912-7900 Email: Miguel.Andrade(&Boaarchitecture.com PROJECT RESPONSIBILITY Mr. Andrade spearheads the production of all construction documents, drawing, specifications and 3-dimensional modeling. He also assists the project architect to coordinate sub -consultants and resolve critical design issues. Miguel Andrade has been a member of BOA since 2001, with over 16 years of architectural experience in all phases of a project, from conception to construction support. He has experience in both new and renovation work for mainly our public clients; understanding that open communications is the key to minimizing disruption along the critical path to completion. He leads a team to ensure that design solutions effectively meet the clients' and users' needs while adhering to client schedules and budget constraints. He is proficient in Computer Aided Design (CADD) and advanced expertise in BIM Revit 3D. He has been the Project Manager for numerous Parks and Recreation facilities, including new construction, historic rehabilitation projects, including municipal and commercial/retail facilities, fagade, and tenant improvement. Mr. Andrade's wide variety of work experience includes the City Council Chambers in the City of Irvine, Wilson Park Amphitheater structure in the City of Torrance, CRA-LA Fagade Improvement Program, the modernization of the Long Beach Nature Center and Long Beach El Dorado Park, and ADA Compliance and a new Vehicle Maintenance Facility for Metropolitan Transportation Authority (MTA). C,3Q 4���6\ POSITION Production Manager and Senior Designer EDUCATION Bachelor of Architecture Woodbury University, 2008 Licensure in Process YEARS OF EXPERIENCE Employed by BOA since 2003 25G-301 REStNES MAYOR Miguel A. Pulido MAYOR PRO TEM Juan Villages COUNCILMEMBERS Cecilia Iglesias Phil Bacerra David Penaloza Vicente Sarmiento Jose Solorio CITY OF SANTA ANA PUBLIC WORKS AGENCY 20 Civic Center Plaza • M-21 • P.O. Box 1988 Santa Ana, California 92702 www.santa-ana.ora (714) 647-5690 ADDENDUM NO. 1: Q & A Request for Proposal 20-040 Space Planning and Architectural Consulting Services April 14, 2020 CITY MANAGER Kristine Ridge CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Daisy Gomez Notice is hereby given to bidders that, where applicable, the City of Santa Ana Public Works Agency has made certain clarifications, modifications, additions, and/or deletions, for specifications of RFP 20-040 Landscape Maintenance Services for Public Works Agency — City Yard Facility. ALL OTHER TERMS, CONDITIONS, AND SPECIFICATIONS REMAIN UNCHANGED. ANSWERS TO INQUIRIES/QUESTIONS SUBMITTED TO DATE ARE AS FOLLOWS: 1. Is the intent of the City to hire more than one consultant for this project or only one firm? Answer: Yes. 2. Attachment 3-1: Non -Collusion Affidavit, needs to be notarized with the current state mandate of having to stay home, does this need to be notarized at this time. Answer: At this time, it is not a requirement to have the Non -Collusion Affidavit form notarized. 3. Is the RFP only for tenant improvement office renovation projects, or could a project be for new construction for different project types i.e. Parks, Libraries? Answer: The purpose of this RFP is for on -call, as needed, to provide services at any of the City facilities. l i I 1 /At\ I Eye] I VCH.m RII] I I Miguel A. Pulldo Juan Villages Vicente Sarmlento David Penaloza Jose Solaro Phil Bacerra Cathie Iglesias Mayor Mayor Pro Tem,WardS o6aan 2� DWard eanta VO6rd4 Wards moll d0�6anta-ana.O rO V90a Pro Toa Ward 5 V6arm antWard1B-ana0rnL t 1 r 60Or0�6anta2na.are PbaCa RaWe ntB-ana.O rg COa6a6Ward 69na.OrO MAYOR Miguel A. Pulido MAYOR PRO TEM Juan Villages COUNCILMEMBERS Cecilia Iglesias Phil Bacerra David Penaloza Vicente Sarmiento Jose Solorio CITY OF SANTA ANA PUBLIC WORKS AGENCY 20 Civic Center Plaza • M-21 • P.O. Box 1988 Santa Ana, California 92702 www.santa-ana.ora (714) 647-5690 Fill] r]401r11]M1'P]'4K4]Fl ff;F-.Tif:7i1 Request for Proposal 20-040 Space Planning and Architectural Consulting Services April 15, 2020 CITY MANAGER Kristine Ridge CITY ATTORNEY Sonia R. Carvalho CLERK OF THE COUNCIL Daisy Gomez Notice is hereby given to bidders that, where applicable, the City of Santa Ana Public Works Agency has made certain clarifications, modifications, additions, and/or deletions, for specifications of RFP 20-040 Space Planning and Architectural Consulting Services. ALL OTHER TERMS, CONDITIONS, AND SPECIFICATIONS REMAIN UNCHANGED. AI111111:XID]rille11610Wil:1111M] 11911* ]NI;AI[a]ki Number of Proposals and Signature: Second paragraph reads as follows: The Statement of Qualifications shall be limited to a maximum of (20) single -sided pages (excluding front and back covers, section dividers and attachments such as resumes, forms). Font size shall be minimum 11-point Arial. Proposal exhibits shall be maximum 11"x17". l i I 1 /At\ I Eye] I VCH.m RII] I I Miguel A. Pulled Juan Villages Vicente Sarmlento David Penaloza Jose Solaro Phil Bacerra Cathie Iglesias Mayor Mayor Pro Tam,WardS oaaan 2 DWard eanta VOard4 Wards moll d0�6anta-ana.O rO V90a Pro Toa Ward 5 V6arm antWard1B-ana0rnL t 60Or0�6anta2na.are PbaCa RaWe ntB-ana.O rg COa6a6Ward 69na.OrO AGREEMENT TO PROVIDE ON -CALL SPACE PLANNING AND ARCHITECTURAL CONSULTING SERVICES THIS AGREEMENT is made and entered into this 17th day of November, 2020 by and between Gruen Associates ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On March 30, 2020, the City issued Request for Proposal No. 20-040, by which it sought qualified consultants to provide on -call space planning and architectural consulting services for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 20-040. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services described in the scope of work that was included in REP No. 20-040, which is attached as Exhibit A, and as more specifically delineated in Consultant's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of ten (10) consultants selected to provide services on an on -call basis under REP No. 20-040. The total annual compensation for these services provided by all such consultants selected under REP No. 20-040 shall not exceed the shared aggregate amount of $300,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. 25,QrZQ4 Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on November 16, 2023, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for two 1-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Ifthe services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONSULTANT Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all 25,QTZQ5 Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. hi accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. 25,QyZQ6 (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by Consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 20,P24Q7 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: (714) 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Consultant: Gruen Associates 6330 San Vicente Blvd, Suite 200 Los Angeles, CA 90048 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the' City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder 20,P7Z-10 and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: ly" -f. 4, QHN M. FUNK Sr. Assistant City Attorney RECOMMENDED FOR APPROVAL NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONSULTANT GRUEN ASSOCIATES 0 Name: MICHAEL A. ENOMOTO, FAIA Title: Managing Partner EXHIBIT A Appendix ATTACHMENT SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR SPACE PLANNING AND ARCHITECTURAL SERVICES RFP NO.: 20-040 Introduction and Background: The City of Santa Ana intends to retain Space Planning and Architectural Services on an as -needed or "on -call' basis. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide space planning and architectural services for a variety of projects on an on -call basis. Areas of responsibility shall include architectural, space planning, structural, construction management, mechanical and electrical engineering, ADA survey, and move management services. On an on -call, as -needed basis, the selected firm(s) may be asked to provide professional services on specific, project -by -project basis, based on an agreed -upon scope of services and fees. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana. The architects and engineers in the firm must be licensed and legally qualified in the State of California to practice the work for which consideration is requested. Selected firm(s) shall have the necessary qualifications and experience to provide space -planning, architectural, and engineering consulting services to the City. Services may involve all or some of the phases of project development and shall include, but not necessarily be limited to, the following activities: Site Analvsis Perform site analysis during initial design work. This may include site visits, photographs, analysis of existing space(s), meetings with various City departments to discuss specific space requirements. Conceptual Lavouts/Space Planning Prepare alternative preliminary space layouts, including engineering details and engineering calculations, and estimates of probable costs for each alternative. Present information to the City along with a written response of the advantages and disadvantages of each alternative plan taking into consideration operational, programmatic, adjacency needs and appropriate design standards. Permits/City Approvals (City as regulatory agency) Assist City departments in obtaining entitlements, permits and other City approvals, as required. Architectural, Interior Design, and Engineering Services Provide architectural, structural, mechanical and electrical engineering services and cost City estimating services during the schematic design, design development and construction document phases. Work products shall include engineering details, engineering calculations, architectural plans, and elevations, material specifications, cost estimate, and final plans and specifications. Prior to acceptance of design, Consultant is to prepare a summary report detailing the effort of utility coordination, IT coordination, and due diligence for the City's review and acceptance. Third -party cost estimate and constructability review may be included in the design effort at the City's request. 1. Schematic Design: Develop schematic design site plan drawings illustrating the scale and relationship of project components. 2. Design Development: Prepare design development package consisting of: a) Drawings and other documents that outline repairs or solutions and describe the size and character of the project with respect to architectural, interior, structural, mechanical and electrical systems b) Materials and samples c) Other required elements based on the approved schematic design documents. Designs must comply with the current Building codes and any other City requirements. Additional site visits and coordination with City departments will be required to ensure that design development meets the department's needs. 3. Construction Documents: Prepare construction documents consisting of plans and specifications, calculations, and cost estimates setting forth in detail the requirements for the construction of the project based on the approved schematic design and design development documents. The construction documents will include, but not limited to: plans, details, and specifications for structural, electrical, mechanical, plumbing, ADA requirements, parking, and landscaping; all fully coordinated with the architectural design. Plans should include recommendations for green building standards and sustainable development to reduce costs, improve the health of building occupants, and reduce the negative impacts to the environment. A refined cost estimate based on the final construction documents shall also be prepared. There shall be no additional costs due to revisions of the drawings to bring the design up to code compliance. Assist the City departments in obtaining reviews and approvals from applicable public agencies for design reviews, plan checks, and permits. Assist the City in obtaining all required permits, reports, and other information to bid the project. The City will pay all permit fees. The Consultant shall be required to provide continued communication and feedback with various City personnel throughout the process to provide a cost-effective and quality design that meets the needs of the client department(s). Post Design Services At the City's sole discretion, assist the City Department(s) with the following services. 1. Bidding a) Preparing bid documents and packages b) Answering bidder's questions City c) Scheduling and attending pre -bid conferences and job/site walks d) Preparing bid addenda e) Preparing bid analyses and reviewing and responding to bidders' submittals, such as shop drawings, product data, samples and proposed equivalent products and materials. 2. Construction and Construction Management a) Prepare "as -built" drawings, in current CAD format, as required b) Visit construction site as needed to monitor quality of the work and resolve construction issues. c) Assist engineer, consultant and inspector with interpretation of the following: • Plans and specifications • Analysis of change conditions • Development of corrective actions • Review of shop drawings and other submittals • Review, negotiation and preparation of change orders d) Manage the construction phase and coordinate construction meetings to ensure the project is completed on time and within budget. • Provide weekly estimates of percent of work completed • Approve vendor invoices for submittal to the City. Move Management Services At the City's sole discretion, assist the City Department(s) with the following services. • Survey all existing items to relocate. • Meet with client and the client's furniture vendor to verify the placement of all items for move. • Third party/peer review of architectural plan(s). • Prepare move plans to show numbering system for ease of labeling boxes and items to move. • Prepare "move in" sketches for mover use, showing office and common area layouts. • Coordinate with the City's Telecommunication Services and instruct staff in preparing for the move. • Coordinate and closely supervise move labor. • Be responsible for all post -move follow-up. Special Services • Complete the State of California ADA surveys. • Provide value engineering services upon request. • Complete LEED Certification documentation upon request. Plans and Documents All plans and other documents prepared by the Consultant on behalf of the City shall become sole property of the City. All documents and files must comply with current requirements set forth by the various entities for record retention. Fee Proposal: In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: City The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Proposer. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination by Contractors" for each firm on their team. City Ib I TABLE OF CONTENTS Table of Contents i 1. STATEMENT OF QUALIFICATIONS 1 - 17 a. Cover Letter 1 b. Contract Agreement Statement 2 c. Firm and Team Experience 2-6 d. Understanding of Need (In General) 7 - 12 e. Relevant Project Experience 13 f. References 13 - 17 2. SCOPE OF SERVICES AND SCHEDULE 18 General Scope and Schedule 18 3. FEE PROPOSAL 19 Fee Proposal/Standard Hourly Rates (Under Separate Cover) 19 4. CERTIFICATIONS 20 - 24 Certifications/Attachments (Forms are not part of the page count) 20 - 24 5. APPENDIX 25 - 36 Resumes (Team resumes are not part of the page count) 25 - 36 A former office building, the UC Irvine 1131 Moot Court and Lugo Classroom consisted of a series of tenant improvement projects for the School of Law. Consistent with its commitment to providing skills training for its students, the Law School has a vibrant Moot Court and Mock Trial program. These projects included a new 64-student tiered classroom, and the interior demolition and new construction of three existing classrooms to accommodate a new large classroom with seating for 104 people, and a new Moot Courtroom/Classroom facility with seats for 12 jury members, three bench, four counsel and 38 audience members. Each of these classrooms integrated technology and amenities such as interactive whiteboards, audio and video recording and output to 10 monitors (Moot Courtroom). City of Santa Ana RFP for Space Planning and Architectural Consulting Service_pJ ,/►+- GRUENASSOCIATES RFP No. 20-040 25 V -317 APOHITECNFiE PLANNING INTEPIQFL IAM1E504'E GRUENASSOCIATES 25G-318 APUH�TEOTUFE PLANNING INTEPIGWE L1weo4'E GRUENASSOCIATES AROHITECTUFE PLAN\INC, MERICHS LANDSCA'E A. COVER LETTER April 20, 2020 CITY OF SANTA ANA Santa Ana Public Works Agency 20 Civic Center Plaza Santa Ana, CA 92701 MICHAELA. ENOMOTO. FAIA LARRY SCHLOSSBERG, AIA, AICP, LEED AP BD+C DEBRA GEROD, FAIA, LEED AP ASHOK VANMALI, AA RE: CITY OF SANTA ANA PROPOSAL TO PROVIDE SPACE PLANNING AND ARCHITECTURAL SERVICES FOR RFP NO. 20-040 Dear Ms. Gabriela P. Lomeli: With great enthusiasm, Gruen Associates (Gruen) looks forward to serve the City of Santa Ana (City) on the various space planning and architectural projects anticipated as part of the on -call services contract. We have worked in Santa Ana, most notably on GSA's Ronald Reagan Federal Building and US Courthouse, in Orange County and other city, county, state and federal governmental agencies. We are confident that Gruen's past experience with similar administrative and governmental facilities, and support functions will prove Gruen Associates to be an excellent match in a collaborative process with the City. Gruen Associates is an Architecture, Planning, Interior Design, Landscape Architecture and Urban Design firm headquartered in Los Angeles since 1946, providing aforementioned in addition to Transportation Planning and Design, Environmental and Community Engagement services worldwide. Our projects range in size from less than $1 million in construction value to very large and complex billion -dollar projects. Gruen's experience with office building designs, test fits, programming, and space and site planning is extensive and includes several facilities —namely the award -winning, LEED Silver Olympic and Northeast facilities. Gruen Associates and its consultant team are committed to providing architectural, space planning, structural, construction management, mechanical and electrical engineering, ADA survey, and move management services to the City and have depth of experience to provide the following Scope of Services activities: • Site Analysis • Conceptual Layouts/Space Planning • Permits/City Approvals (City as regulatory agency) • Architectural, Interior Design, and Engineering Services • Post Design Services • Move Management Services • Special Services including completing State of California ADA surveys, and providing value engineering services and completing LEED Certification documentation upon request. • Plans and Documents I, Michael A. Enomoto, FA/A, will be the Partner -in -Charge. Craig Bigg% LEED AP BD+C will be the Project Manager and Principal Designer, who will be supported by Alex Chow as the Intermediate Designer and Jasmine Choi, Assoc. A/A as the Interior/FF&E Designer. The team will work with Teresa Sanchez, A/A as the Construction Administration Manager. Dean Howell, PLA, ASLA will be the Landscape Architect. We also have an in-house General Contractor, as well as planning and urban design staff, as needed. Gruen is also pleased to bring to the City the experience and knowledge of our subconsultant team, Englekirk and Gannett Fleming, highly experienced in providing Structural, MEP and Civil engineering services. As Gruen Associates' Managing Partner, I am legally authorized to bind the firm to the terms of the contract, as well as negotiate contract terms and make decisions in all matters relating to the RFP. We are very enthusiastic and look forward to strengthening our working relationship with the City of Santa Ana. Respectfully submitted, GRUrrE,, NASSOCIATES auk- Michael A. Enomoto, FAIA Managing Partner 6330 San Vicente Boulevard, Suite 200, Los Angeles, c2-T349937-4270 • Fax (323) 937-6001 • www.gruenassociates.com Gruen Associates, as the Prime Consultant, concurs with and has no concerns with any and all provisions as contained in the Agreement, Attachment 2, in the Appendix section of the RFP. C. FIRM AND TEAM EXPERIENCE PRIME: GRUEN ASSOCIATES Professional Design Services ARCHITECTURE & INTERIOR DESIGN Master Planning Programming Feasibility Analysis Conceptual Design Schematic Design Design Development Construction Documents Construction Administration Project Management PLANNING & URBAN DESIGN Specific Plans Redevelopment Plans Strategic Planning New Community Planning Downtown Revitalization Urban Design Master Planning and Site Planning Neighborhood Revitalization Transit -Oriented Development Planning & Design Transit -Oriented Community Planning & Design Transit Station Area Planning Business Revitalization Urban Growth Management Implementation Plans Community Participation LANDSCAPE ARCHITECTURE Landscape Design Streetscape Design Park Design Bikeway Design Recreational & Park Planning Construction Documents Construction Administration TRANSPORTATION & ENVIRONMENTAL PLANNING Transportation Corridor Planning Location and Design Transit Planning Urban Design of Transit Facilities Pedestrian and Bicycle Circulation Environmental Impact Assessment Community Participation CONTACT INFORMATION Gruen Associates 6330 San Vicente Boulevard, Suite 200 Los Angeles, CA 90048 Tel: (323) 937-4270 Fax: (323) 937-6001 Web: www.gruenassociates.com Attn: Craig Biggi, LEED AP BD+C E-mail: biggi@gruenassociates.com Gruen Associates, established in 1946, is a professional Partnership based in Los Angeles, California. With 80 employees, we have provided internationally -recognized architecture and interior design, landscape architecture, land use/master planning, urban design and transportation planning and design services worldwide. As one of Los Angeles' best known legacy architecture firms, Gruen can boast a portfolio of landmark projects spanning nearly 75 years. Our significant projects enhance the urban landscape and shape the environment for millions of users. Many historic, urban neighborhoods have been revitalized through our architectural and landscape architectural design, planning, streetscape, urban design and transportation planning solutions that have created multi -purpose, engaging spaces for community interaction, and social and economic growth. Gruen Associates has been responsible for some of the most significant, complex and challenging projects worldwide. Winner of the 2019 American Planning Association (APA) Los Angeles Segment Distinguished Leadership - Planning Firm Award and the 2015 Firm Award by AlA California —singularly or combined, the impact of Gruen Associates' projects on our communities and on our profession is without question. Gruen Associates is deeply committed to meaningful consensus building between identified stakeholders as an integral part of its projects. We strive to blend function and efficiency with distinctive architecture, urban design, landscape and land use planning designed to respond to the clients' and stakeholders' needs. Gruen provides personal service, while taking advantage of the wide range of expertise and technical capability of a large organization. City of Santa Ana RFP for Space Planning and Architectural Consulting Service GRUENASSOCIATES RFP No. 20-040 56-320 APOHITECTUFiE PLANNING INTEFIQFE L1r0E04'= CONSULTANT. ENGLEKIRK Structural Engineer CONTACT INFORMATION Englekirk 888 South Figueroa Street, 18th Floor Los Angeles, CA 90017 Tel: (323) 733-6673, x327 Web: www.englekirk.com Attn: Russell Tanouye, SE, LEED AP E-mail: russell.tanouye@englekirk.com Englekirk was the structural engineer for Gruen Associates' team on Olympic Police Station. The LEED Silver, multi - award -winning project was part of the City of Los Angeles Police Department's Proposition Q program; an on -call. CONSULTANT: GANNETT FLEMING MEP and Civil Engineer CONTACT INFORMATION Gannett Fleming, Inc. 601 South Figueroa Street, #3800 Los Angeles, CA 90017 Tel: (213) 624-0347, x8722 Fax: (213) 624-1630 Web: www.gannett8eming.com Attn: Hiten H. Sheth, PE E-mail: hsheth@gfnet.com A division of Gannett Fleming specializing in vertical construction, provided vertical transportation design and construction administration services as a subconsultant on the Anaheim Regional Transportation Intermodal Center (ARTIC) project; a new iconic architectural transportation center for the City of Anaheim. Since its inception, Englekirkhas become a recognized leader in the field of structural engineering. Their staff of 105 includes 64 engineers who hold advanced structural engineering degrees. Englekirk's headquarters is located in Los Angeles, California with branch offices in Orange County and Honolulu. They can provide a specialist in almost any area, whether it involves the structural design of steel, concrete, masonry, wood and/or advanced structural analysis, wind engineering, or earthquake engineering. Effective design solutions for public use spaces require a special set of skills and knowledge in developing a structural system that is functional and complementary to the architectural design. Englekirk has helped owners achieve these goals through developing detailed structural systems and communicating requirements to the design team in a timely manner accurate drawings. Established in 1915, Gannett Fleming has been at the forefront of innovation, providing cutting -edge and cost-effective engineering services for various clients throughout the US. The team of engineers, architects, and technical specialists apply a broad range of services to meet the comprehensive demands oftoday's modern infrastructure. Proud to be ISO 9001:2015 Certified and ranked by Engineering News -Record (ENR) as one of the Top 500 Design Firms, Gannett Fleming is routinely recognized by the industry for their projects, performance, processes, and people. Gannett Fleming's breadth of expertise includes over 2,300 highly -qualified professionals across more than 60 offices. While each office has special knowledge of the local area it serves, Gannett's complete range of services knows no geographic boundaries, as clients depend on their expertise to solve their most critical project challenges. City of Santa Ann RFP for Space Planning and Architectural consulting GRUENASSOCIATES RFPNo20-040 2V -321 APOHITEOTUFE PLANNING INTEPIGP.E l FDSD4'E Gruen Associates, as the Prime Consultant, has skilled in-house personnel to perform the key specialized services required for Space Planning and Architectural consulting services. Along with Englekirk and Gannett Fleming as our subconsultants, Gruen is ready to support the City of Santa Ana in meeting the various goals established. FIRM EXPERIENCE Gruen Associates has developed a well -deserved reputation as a leading champion for the creation of facilities and spaces that enhance communities. We have had several on -call planning, architectural and tenant improvement/remodel projects for many clients. Gruen provides professional architectural, planning, urban design, transportation planning and design, and landscape architectural design services for many governmental and municipal entities. Our private sector experience is also plentiful and includes related, transferable strategies to lend to the City's projects. For instance, the Arup Remodel included interior tenant improvements within a 40,000-SF office while being occupied and subsequent space planning services for Arup's proposed relocation exploring four scenarios of high-rise locations within the downtown Los Angeles area. Our team performed services for the PCL Remodel for a 17,000-SF office tenant improvement and PCL Relocation space planning for four prospective locations and final interior buildout of 20,000 SF of office space in Glendale, California. Gruen is taking this opportunity to bring our team's latest public and private facilities design to the City, through our deep project experience for nearly 75 years. Our specific experience with office designs, test fits, programming and space planning is extensive and includes projects that are relevant to governmental administrative facilities; i.e., the Caltrans District 7 Headquarters' 716,000-SF office interiors project within the downtown Los Angeles area; the Southwest Museum programming and concept design for 30,000 SF of office space within an existing historic Los Angeles museum; the Los Angeles County Fire District Headquarters Complex programming, master planning and interior layouts project for an 185,000-SF mixed - use office complex; the Hollywood Bowl consisting of 11,000 SF of office tenant improvements within an occupied space; the San Fernando Valley Family Support Center programming and master planning of 250,000 SF of government office space; and the Tech Hall and Hall of Health Remodel for a 39,700-SF office tenant improvement. All projects were managed and/or under design supervision by Project Manager and Principal Designer, Craig Biggi. He will serve the City's project(s) at the highest level of expectations and efficiency with the best outcomes for functional, economical, sustainable, flexible, aesthetically -pleasing and comfortable spaces. TEAM EXPERIENCE Key to managing the potential for many on -call projects occurring concurrently, requiring various needs, the best strategy for Gruen and the City is to engage the participation of a multi -disciplinary team forcrossover, redundancyand uninterrupted serviceto your project(s). Michael A. Enomoto, FA/A, will be the Partner -in -Charge to oversee the team, provide strategic guidance, and ensure that the team has the appropriate resources. He has performed in the same role for the Ronald Reagan Federal Building and US Courthouse and has served as such for our on -call, task order - City of Santa Ana RFP for Space Planning and Architectural Consulting Service25G_322 GRUENASSOCIATES RFP No 20-040 Anal IITCGTLFE PLANNING INTEFIGFE L [,DS. A' based projects. Craig Biggi, LEED AP BD+C is a Principal Associate and the Director of Design, who will serve as the Project Manager and Principal Designer for the various projects stemming from the on -call contract. He has extensive experience in the very project building and tenant space types including the LIC Irvine Moot Court and Classroom project; interior remodels to Arup, PCL and test fit options for Tokio Marine Insurance corporate offices; upgrade and improvement projects for the Port of Long Beach; interior and programming design work for Caltrans District 7 Headquarters; design of lobby and exhibit space for the Cerritos Community Park and Gym; and the design of LEED Silver certified new police stations for the Los Angeles Police Department. Craig will be the City's primary contact for the contract period and for project(s) identified. Alex Chow is an Associate and will be the Intermediate Designer; bringing his experience on various renovations. Jasmine Choi, Assoc. A/A is an Associate and will be the Interior/FF&E Designer having led related efforts for the City of Glendale Central Library Renovation and the pre -design assessment/feasibility study design charrette for the LIC Irvine Student Excellence Center Renovation. She will work with Craig and Alex to advise the project team on Interior Design, Programming and Furniture options for the various spaces. Teresa Sanchez, A/A, a Principal Associate and Director of Construction Contract Administration, who can also be an associate in charge in the unlikely event that Craig is unavailable. Teresa has worked on the Reagan Courthouse, the Central Park West Apartments in Irvine, the LEED Gold certified Woodland Hills Recreation Center, and both LAPD stations that achieved LEED Silver certification. Her experience from the East Los Angeles Civic Center Renovation project, completed with the County of Los Angeles, includes many of the same components that may potentially be part of the City's on -call projects. Dean Howell, PLA, ASLA is a Principal Associate and Director of Landscape Architecture for Gruen. Working with Craig, they seamlessly blend architecture and landscape architecture for buildings and open, green spaces, as they accomplished for the LEED Platinum certified Vasquez Rocks Natural Area Park Interpretive Center in the Agua Dulce area of the Santa Clarita Valley. Due to the on -call nature of this contract, as project tasks become larger or require additional personnel, we will have Gruen's additional in-house staff of architects, interior designers, landscape architects, and urban designers and/or planners, as needed. Also, John "JR" Richardson is our in-house licensed General Contractor with great depth of experience, particularly, keeping up-to- date with the latest ADA and construction requirements that might impact the projects anticipated. No other team will be as comprehensive in their approach and capabilities to meet all specialized service areas and project requirements. Gruen Associates has selected exceedingly qualified subconsultants—Englekirk to provide structural engineering services and Gannett Fleming as experts in MEP and civil engineering services; Gannett also provides energy modeling, water proofing and commissioning services in-house. Both firms have worked with us on public building projects and have offices in Orange County. As needed, we can engage other engineers and specialists on a task -by -task basis and per the City's prior approval. Such firms for consideration might include Kimley-Horn, VCA Engineers, KPFF Consulting Engineers, PacRim Engineering and FPL & Associates for civil engineering; VCA Engineers and KPFF Consulting Engineers for structural; tk1sc for MEP; and Diaz Yourman & Associates (Santa Ana -based firm), ENGEO, Ninyo & Moore and Converse Consultants for geotechnical engineering services. All have offices in Orange County or nearby Los Angeles and/or San Diego County locations. Together, the Gruen Associates Team provides all the services required for anticipated projects, in-house. City of Santa Ana RFP for Space Planning and Architectural Consulting Service%%� GRUENASSOCIATES RFP Nn. 20-040 25G —323 APOHITECTUFE PLANNING INTEFIQF' L11�E04'= ORGANIZATIONAL CHART The Gruen Associates Team includes a balance of professionals that have demonstrated expertise in their respective disciplines and all have good past and current performance on similar projects. Resumes are provided in the Appendix section of this response. Below is our proposed organizational chart for the City's review and ultimate approval. Gruen Associates Michael A. Enomoto, FAIA Partner -in -Charge & Licensed Architect Gruen Associates Craig Biggi, LEED AP BD+C Project Manager & Principal Designer ARCHITECTURAL DESIGN t LANDSCAPE t CONSTRUCTION * Gruen Associates Alex Chow Intermediate Designer Jasmine Choi, Assoc. AIA Interior/FF&E Designer Dean Howell,ASLA, PLA Landscape Architect Teresa Sanchez, AIA Construction Administration Manager SUBCONSULTANTS Englekirk Russell Tanouye, SE, LEED AP Structural Engineer Gannett Fleming Hiten H. Sheth, PE, LEED AP Mechanical/Electrical/Plumbing (MEP) Engineer Keenan E. Bull, PE Civil Engineer * Resume for JR Richardson is not included, but can be provided at the City's request. City of Santa Ana RFP for Space Planning and Architectural Consulting Service a GRUENASSOCIATES RFP No. 20-040 56-324 A.nCI IITECTUFE PLANNING WTEFIGFS l FD5G4'- D. UNDERSTANDING OF NEED (IN GENERAL) RELEVANT EXPERTISE AND EXPERIENCE Experience and Capabilities of the Proposed Team: Gruen Associates is submitting our qualifications for the City of Santa Ana's on -call services contract. The team has diversified experience in the successful execution of local, regional and national award -winning projects for government agencies similar to the City. Collectively, our qualifications encompass multiple decades providing services for projects of similar complexity and scope in sensitive contexts. As a multi -disciplinary firm, our principals and technical support staff are knowledgeable in and have experience providing built environment architectural design strategies to meet the City's Scope of Work requirements. Our team is pragmatic, innovative and uniquely qualified for this on -call contract due to: • Extensive experience in award -winning projects for the public and private sectors. • Seasoned project management/supervision staffs recent and long-term experiences in related projects and implementation through successful stakeholder and public outreach programs. • Ability to work effectively with our subconsultant team for Structural, Mechanical, Electrical, Plumbing, Civil and other engineering services. As this is an on -call, we can also engage other subconsultants, as additional resources for various discipline needs as they arise. • Extensive experience working and coordinating with many City governments and their departments, as well as experience working with other Federal, State and local permitting and regulatory agencies and jurisdictions. • Commitment to meaningful public participation and the integration of safe, sustainable, functional, more pedestrian -friendly, livable and economically -vibrant spaces for communities. Gruen Associates and its team has demonstrated abilities to: • Design and prepare conceptual and master plans • Prepare schematic design and construction -level design documents • Prepare cost estimates • Prepare specifications and other bid documents • Conduct community design charrettes • Prepare reports and give presentations to various public bodies including City Council Understanding the City's Requirements: Projects from the City's on -call contract must address the multiple goals and objectives as outlined in the RFP document. The Gruen Associates Team will provide professional services and necessary disciplines to manage the implementation of many of the on -call projects, seamlessly, based on the City's requirements and objectives, coordination with City departments and other public agencies, and a robust stakeholder and community engagement process. Our Design Philosophy and Approach: Gruen practices a comprehensive design philosophy where planning, architecture, urban design, landscape architecture and sustainability are integrated into a single, holistic design collaboration. We bring this philosophy and approach to entire projects combined with an innovative and efficient time tested management approach, structured to allow each member of the team to perform at their highest level. Our design approach includes engaging the community, engaging the City and other public agencies, understanding City of Santa Ana RFP for Space Planning and Architectural Consulting Service GRUENASSOCIATES RFP No. 20-040 56-325 AOCI 1ITECTOPL PLANNING PTEF10F`.. bVDS.A'= Gruen Associates was the Architect and Landscape ilrhitact Ibr the uew LEED Silver, multi -award -winning design of Olympic Police Station It includes a 54,000-SF station, a 10,000-SF vehicle maintenance facility (Motor Transport Division), a Communication Tower, a 250-space subterranean parking garage (approximately 87,500 SF) and approximately 80 spaces of on -grade parking. The station includes the latest in security design and maintains contextual ties to the local community. project boundaries and grants, establishing a shared vision, and refining the project based on technical surveys, new information and cost control. This unique understanding and experience will result in a holistic and intuitive design that achieves and exceeds the City's goals for user experience, efficient operations, maintenance, beauty, sustainability and connectivity for these important public spaces within the Santa Ana region. Gruen Associates and our team has LEED Accredited Professional (LEED AP) staff, in-house, who have thorough knowledge of green building principles, particularly those for the USGBC LEED rating system. We are able to conduct (or coordinate closely with other subconsultants) in all of the required design, construction, and post construction -phase tasks associated with documentation of the sustainable design elements incorporated in each project, following LEED guidelines. KNOWLEDGE AND COMPETENCE IN TECHNICAL WORK AREAS Gruen Associates and the subconsultant team, together, provide the City the combined benefits of strong firms with complementary talents. As the Prime Consultant, Gruen will manage the projects, provide technical expertise, and coordinate each firm's strengths to exceed expectations. We understand that the primary objective of this on -call contract is to establish a pre -approved list of consultant firms to assist the City with specific projects proposed. As such, we are flexible City of Santa Ana RFP for Space Planning and Architectural consulting GRUENASSOCIATES RFPNo20-040 2V -326 APOHITEOTUFE PLANNING INTEPIGPk IAM1E504'E in working with the City to respond to specific task orders and to respond to the services outlined in the RFP overview. We can identify and address design needs in diverse communities and our understanding of the objective for each element of the Scope of Work, as follows: Architecture/Urban Design • Architectural Project Process. We review and apply architectural documentation standards for drawings and specifications; PS&E; prepare a Microsoft Project design schedule; prepare conceptual SD studies and reports including, but not limited to, site and building plans, elevations and building sections, primary material and color recommendations and SDs; prepare 30% and 60% CDs, 90% plan check and construction drawings and specifications; prepare 100% bid and construction drawings and specifications; prepare all necessary documentation for the designated LEED Certification (if applicable); prepare plan check corrections and resubmissions including planning and building in a timely manner; meet and coordinate with appropriate representatives and other subcontractors for design reviews and approvals during the above phases; prepare construction cost estimates for each design phase; and provide stamped and signed plan originals, calculations and specifications by appropriately licensed California architects and engineers. Gruen typically assists with identified items under the client's project manager's direction including attendance at mandatory pre -bid meetings; responds to bid phase questions and addenda preparation; attend pre -construction and construction meetings; reviews contractor material submittals and shop drawings; attends construction observation site visits to address construction problems; assists in responding to general contractor RFIs in a timely fashion; prepares drawing and specification field revisions; assists clients with warranty -related work or other construction deficiencies as requested. • New Buildino Construction Projects. Gruen Associates has a long history with construction projects of all sizes and types including publicly- and privately -funded projects for government facilities such as civic centers, libraries, police stations, gymnasiums, community centers, courthouses, recreational facilities, and office buildings. Many of our publicly -funded projects have successfully met arduous local, state and Federal auditing processes such as the new construction for the Metro Division 16 Southwestern Yard project near LAX and the Metro Division 20 New Maintenance of Way/Non-Revenue Vehicle Maintenance Building 61S and Parts Storage Expansion in downtown Los Angeles —both were with Gannett Fleming and are constructed as of 2019—the LAX Central Utility Plant Replacement, Olympic and Northeast Police Stations, Maimonides Academy and the Morongo Band of Mission Indians Civic Center. Buildina Renovation and Modernization Projects. For existing structures, Gruen anticipates potential challenges presented with renovations, modernizations, additions and maintenance projects to meet needs. We see such challenges as opportunities for creative design solutions. For instance, if presented with inadequate ceiling space to conceal newly introduced, oversized ducts or equipment, we may create an architectural feature to enclose it or treat it in an aesthetically celebratory way. We completed the award -winning Brand Library and Art Center Renovation project for the City of Glendale, which restored the original character of the 1904 mansion lost in its conversion to a library in 1956 and addition in 1969. Other key issues to consider include: 1) existing conditions; 2) accurate and complete as -built documents; 3) clear understanding of the renovation project's intent and 4) ensuring uninterrupted facility operations. City of Santa Ana RFP for Space Planning and Architectural consulting GRUENASSOCIATES RFPNo20-040 25V —327 APOHITEOTUFE PLANNING INTEPIGPk IAM1�504'E The original construction cost estimate for the multi-function/multi-faceted Brand Library and Art Center historic preservation, upgrade and renovation was _$7.595 M. Unique design solutions —relocating the entry by creating a new Entry Pavilion that improved accessibility and wayfinding while architecturally and functionally connecting the early 20th century library to the 1950's art center addition —allowed our team to complete the project on -schedule for $5.2 M; a cost savings of —$2.4 M. The landscape and plant palettes were part of the historic preservation of the 1904 Brand mansion (library); sited within the context of a municipal recreational park Brand's white fagade is a Glendale icon, standing out against lush vegetation and identifying the community as it sits on a terraced slope at the base of Verdugo Mountains in Brand Park. Our solution was embraced by Public Works, the Library Staff, the community and patrons whom enjoy the renewed spaces. Outreach led to the community's some of ownership in the changes made while remaining protective of cherished elements. Since our American Planning Association award -winning adaptive re -use plan for the historic Pan Pacific Auditorium, Gruen has continued to make alterations, improvements, remodeling/ renovations, adaptive re -use and historical restorations an important part of our practice. Other projects include the adaptive re -use of the Hall of Health and Technology Hall (exhibit halls) into the California Science Center headquarters, the adaptive re -use of the existing Los Angeles County Library into County Hall offices along with urban design and park/lake refurbishments for the East Los Angeles Civic Center and Plaza, the Los Angeles Memorial Coliseum Seismic Repair and Hollywood Bowl renovations. Forthe Foley Federal Building and US Courthouse and the Jewish Federation Goldsmith Center, our team's modernized designs enhanced the buildings' image while significantly reinforcing safety, security and technological improvements. We also performed the conversion of a irregular -shaped classroom into a Moot Court for UC Irvine's School of Law. Construction is nearly complete on our adaptive re -use of the historic Tower Theatre, a new flagship retail store with multi -purpose spaces for events, performances and training courses. We plan our projects holistically, designing exterior spaces with flexibility for future growth in mind while our buildings are designed from the inside -out with a focus on tenant improvement - related needs of staff, visitors and citizens. This approach is applied not only to major interventions, but also to technical infrastructure modernization and repair. Gruen Associates bases its governmental facilities design on long life -cycle principles of durability, longevity and sustainability as we select materials, building systems, finishes and equipment. Urban Desian. Plannina and Site Development. Planning and site development starts with pedestrian safety, while striving to design meaningful outdoor spaces that contribute to the overall aesthetic experience on a civic campus. Outdoor gathering spaces strengthen campus beauty and enhance safety with key pedestrian nodes and significant building entrances, secured perimeters and campus access points, and long site lines to ensure adequate supervision of activities on public properties. Building footprints on existing campuses are driven by available land, so site and master planning require grouping buildings together and configuring them on the site for maximum footprint efficiency. Our in-house Architecture, Planning, Landscape Architecture, Urban Design and Transportation Planning groups can enhance connectivity through providing spaces that inspire and accommodate for additional work collaboration, recreation, sense -of -place and multi -modal linkages. A review of the City's City of Santa Ana RFP for Space Planning and Architectural consulting 10 GRUENASSOCIATES RFPNo20-040 25V —328 APOHITEOTUFE PLANNING INTEPIGP.E IAM1�504'E existing plans will keep us mindful of any current work such as provision of central or unified entries or identities, increased community usage, historic restoration of existing facilities, and the accommodation and provision for future growth related to its facilities, campuses and structural and infrastructural projects. Parks and 012en S are ces. Almost all of our projects have some park, parklet and/or open space component. We performed significant landscape and park and lake enhancements, as well as urban design and existing facilities renovations for a civic center requiring a highly -informed outreach process between the community and political stakeholders; renovation of a historic/ iconic library, art center and large plaza within a recreational park setting; the newly -celebrated Gladys Jean Wesson pocket park; provided peer review assistance and consultant selection services for the master plan implementation for a City of Los Angeles recreational facility; the City of Temple City Rosemead Boulevard Safety Enhancements and Beautification Project that provided a separated, protected two-mile Class I cycle track amid arboreal streetscape improvements and the City of Carson Streetscape Master Plan Implementation that completed construction in October 2017. Walking and Fitness Loops include the Los Angeles River Valley Bikeways and Greenways, the Ballona Creek Bike Trail, the Whittier Mills Trailhead/ Oak Station, the LANI Gladys Jean Wesson Park and other projects performed by Gruen. Improving Pedestrian. Bicycle and ADA Connections. Projects within and around public facilities include the Long Beach Downtown and TOD Pedestrian Master Plan, the Los Angeles River Valley Bikeways and Greenways, Ballona Creek Bike Trail, and Brand Library and Art Center Renovation, etc. Unique design solutions for Brand included relocating the entry for the creation of a new Entry Pavilion, which improved ADA accessibility and wayfinding, and architecturally and functionally connected the early 20th century library building to the 1950's art center building. Improvements to other facilities might include parking lots and parking structures as well as wayfinding and aesthetic improvements. Storm Water and Sustainability Strategies Sustainable Storm Water Manaaement. A vital step in creating a "green infrastructure" policy involves taking the public's relationship with storm water even further; making treatment measures a visible part of their everyday lives and an example of how beautiful and elegant are the systems. As required by the State of California, we need to reduce the quantity of runoff flowing into the storm water system and keep contaminated urban runoff from entering the storm drain system as well. Our recent streetscape projects, such as the Rosemead Boulevard Project, incorporates the use of flow-thru planters that allow the storm water to be harvested and allowed to infiltrate back into the ground to recharge groundwater aquifers. The highly -efficient drip -irrigation system that was designed for this project will save the City of Temple City over 50% from current water usage estimates and in readily achieving all water conservation goals identified at the project's beginning. These systems, such as bioswales or roof gardens, can use native and California adaptable plants to help filter sediment and other pollutants that are washed off roads, sidewalks, rooftops and yards when it rains while serving as a model for addressing key environmental issues. Gruen's remarkable track record in lasting projects and highly -creative designs with a strong focus on sustainability will offer a unique opportunity for the City to explore ways to integrate special design features and to create memorable urban public spaces. Our streetscape City of Santa Ana RFP for Space Planning and Architectural consulting GRUENASSOCIATES RFPNo20-040 2V -329 APOHITEOTUFE PLANNING INTEPIGPk IAM1E504'E projects are timeless and hold up over time, as demonstrated by our Westwood Boulevard Streetscape constructed in the 1980's. On recent streetscapes, we incorporate sustainable infiltration techniques to address today's conservation and storm water runoff issues. Gruen is proactive and knowledgeable of all regulations required for project acceptance to ensure design approval from the City's Project Manager. We will serve as an advisor, advocate, and produce projectswith the best interest intended forthe City within the required schedule and project budget. Our work will be performed in conformance with applicable City, State and Federal laws, latest versions of City Design Manuals, City Standard Plans, APWA Standard Specifications for Public Works Construction "Greenbook," Manual of Uniform Traffic Control Devices and California Building Codes —all as revised and amended. All contract documents will be prepared under the responsible direction and supervision of appropriate state licensed/registered professionals. All will go through a robust QA/QC process to ensure accuracy and thoroughness of documents so that we can minimize critical changes during construction. We assume that the items we have discussed appropriately addresses the approach, tasks and deliverables necessary for successful completion. Assumptions and/or exclusions would include the recognition that this is an on -call services contract with undefined scope and associated fees; i.e., we are proposing our standard hourly rates with the understanding that tasks might be fixed fee and/or might constitute a time and material approach as we would prepare task -specific scope(s) and associated fee estimate(s). ,_ 00 000 _011`0 own All - Gruen Associates was the Design Architect for the Central Park West Apartments at Astoria in Irvine, California that consists of two high-rise towers, a 12-story tower with 88 units and a 13-storytower with 152 units, totaling 2401usmy condominiums. Both towershave large sky terraces for use by residents, as well as two-story luxury penthouse townhomes on the two top floors of each tower. City of Santa Ana RFP for Space Planning and Architectural consulting 12 GRUENASSOCIATES RFPNo20-040 25G -330 APOHITECTUFE PLANNING INTEFIQf'.`.. FAMILIARITY, KNOWLEDGE AND EXPERIENCE WITH PROJECT REQUIREMENTS Gruen Associates and our team has familiarity, knowledge and experience of technical work areas for the Space Planning and Architectural Services contract. Gruen has deep relationships with most of the public agencies that would be involved with projects for the City of Santa Ana and utilizes those relationships to facilitate our work when required. We have strong relationships with our code consultants who, likewise, have their own access to the various Authorities Having Jurisdiction (AHJ). Additionally, we have in-house experts on CalGreen and the City's Green Building Policy for Municipal Buildings. The net result is that we know how to get our projects expeditiously approved through the various AHJs and have experience with virtually every city government and agency in the region, state and Federal sectors. We have also worked with OCTA, Metro, Omnitrans, SANBAG (now called SBCTA), SCAG, state and county health departments, the Army Corps of Engineers, the Public Utilities Commission (PUC), Metrolink, the Coastal Commission, Caltrans, utility companies, US General Services Administration, State Fire Marshal and the US Department of State Bureau of Overseas Building Operations, as well as sovereign Indian nations. The following pages include project information requested for representative projects within the last five years. F.REFERENCES REPRESENTATIVE PROJECTS AND REFERENCES The following pages include project sheets that demonstrate Gruen Associates' experience in providing similar professional services requested in the City of Santa Ana's RFP. Gruen Associates was the Executive Architect for the $123 million, 10-story Ronald Reagan Federal Building and US Courthouse. Totaling approximately 603,000 SF, the project was lauded by the US District Courts as one of the best new courthouses in the Western US. The facility is designed to meet the Federal Court's 30-year space requirements. Included in the initial build -out are spaces for the US District Court, US Bankruptcy Court, Magistrate Court, court -related agencies, federal executive agencies, joint -use facilities and accommodations for the US Marshals Service. We worked with a Design Architectto accommodate 29 courtrooms at final build -out. Located on a 3.9-acre (1.6-hectare) site at the edge of a pedestrian -scaled early 20th Century Santa Ana downtown, as well as adjacent to a modern civic center, the newbuilding's identity in the community was to have real and symbolic connections to both, along with meeting demanding functional and security requirements. City of Santa Ana RFP for Space Planning and Architectural Consulting Service �� GRUENASSOCIATES RFP No. 20_040 256-331 AnCMITECTUFE PLANNING INTEFIQF' lAM1�5G4'E Northeast Police Station Los Angeles, California Gruen Associates was the Design Architect and Landscape Architect for the new $22.7 Million replacement police station. The primary goal for the project was to provide a state-of-the-art facility, which not only improves police operations, but also acts as a catalyst for improving the architectural fabric of the surrounding area. After evaluating new police stations associated with the Proposition Q program, a site adaptation of Olympic Station was the Los Angeles Police Department's proposed model forthe new Northeast Station. The new station building largely maintains the programmatic adjacencies and floor plan layouts established at Olympic Station, while making selective architectural modifications for site conditions. A phased construction plan on a very tight site places the new replacement station on a surface parking area directly adjacent to the existing station. Upon completion of the new station, the existing station will undergo a partial demolition on the western side, leaving room for new surface parking to occur. The portion of the existing building that remains houses the maintenance garage and related spaces. This project earned a LEED Silver certification. City of Los Angeles Current Status: Completed 2016 Budget: $22.7 Million Sgt. II Patrick McAree LAPD Project Manager & Facilities Consultant (818) 903-5387 cell 26236@lapd.lacity.org Firm / Team Role: Gruen Associates - Design Architect, Landscape Architect: - Michael Enomoto, Partner -in -Charge - Craig Biggi, Project Manager and Designer - Dean Howell, Landscape Architect -Teresa Sanchez, Construction Administration Manager Englekirk - Structural Engineer City of Santa Ana RFP for Space Planning and Architectural Consulting Service%%� 14 GRUENASSOCIATES RFPNn. 20_040 25G-332 AnCHITECTUFE PLANNING INTEFICPE l FD5G4'E Division 16 Southwestern Yard Los Angeles, California The Metro Division 16 Southwestern Yard (SW Yard) is a new Metro Light Rail Vehicle (LRV) operations and maintenance facility constructed within an approximate 18-acre site bounded by Arbor Vitae Street to the north, Neutrogena Corporation to the west, industrial buildings and warehouses to the south, and the planned construction of the new CrenshawMX Transit Corridor Project (also referred to as the C0988 Mainline Project) tracks to the east The SW Yard is connected to the mainline tracks by two at -grade connections; one at the southeastern end of the SW Yard, and the other crossing Arbor Vitae Street north ofthe SW Yard site. Pedestrians and vehicles access the SW Yard from two controlled entrances along Arbor Vitae Street. SW Yard supports the Crenshaw/LAX Transit Condor Project and provides LRV transportation maintenance and storage functions, current use and future expansion for the Metro Crenshaw/LAX Project and Metro Green Line LRV fleet The SW Yard is a secured facility consisting of tracks, buildings, equipment, supporting systems, miscellaneous appurtenances, and related site development Thetrack configuration and site layout supportsafe and efficient LRV movements for "switching" between facilities and tracks, and between the yard facility and the mainline tracks. SW Yard also accommodates Metro staff and other employees engaged in general administration, operations, repair and maintenance, and transit security. SW Yard consists of a Main Shop, Car Wash Building, Material Storage Building (and Future Expansion), Cleaning Platform, and Paint and Body Shop Building. The project achieved LEED Silver certification - Metro Current Status: 2019 Budget: $172 Million Contact: Robert Rincon, Project Manager 5777 West Century Boulevard, Suite 310 Los Angeles, CA 90045 213.864.0285 RinconR@metro.net Firm / Team Role: Gruen Associates - Architect, Landscape Architect: - Debra Gerod, Partner -in -Charge - Jill Wagner, Project Manager - Craig Biggi, Project Designer -Alex Chow, Intermediate Designer - Dean Howell, Landscape Architect -Teresa Sanchez, Construction Administration Manager Gannett Fleming - Engineering Prime Consultant City of Santa Ana RFP for Space Planning and Architectural Consulting Service%%� is GRUENASSOCIATES RFPNo. 20_040 25G-333 APOHITEQTLriE PLANNING INTEFIQf'.`.. LFDS04'_ Division 20 Non -Revenue Vehicle Maintenance Building Los Angeles, California The Metro Division 20 project is a new 86,500-SF building with rooftop parking for Metro employees. Major program functions include vehicle and rail maintenance bays, machine shop and fabrication room, shipping and receiving, high -density parts storage, engineering offices, and employee locker and break rooms. The Parts Storage Expansion adds to the existing Fleet Services Maintenance Facility and includes a high -density storage system. Prepared ready -to -issue construction documents within the City of Los Angeles. There is limited permitting, but B Permits are required as well as County Flood Control. Gruen Associates is the Design -Build Architect, but due to community concerns about the original design completed by the Bridging Design Architect, Gruen had to redesign the exterior of the building to achieve community consensus. The project achieved LEED Gold certification. Client: Metro Current Status: 2019 Budget: $55 Million Contact: Ignacio Roman, Director of Transportation One Gateway Plaza Los Angeles, CA 90012 323.900.2122 romani@metro.net Firm / Team Role: Gruen Associates - Architect, Landscape Architect: - Debra Gerod, Responsible Unit Architect -Jill Wagner, BIM Manager - Dean Howell, Landscape Architect -Teresa Sanchez, Construction Administration Manager Gannett Fleming - Engineering Subconsultant City of Santa Ana RFP for Space Planning and Architecturalconsulting is GRUENASSOCIATES RFPNo20_040 25G-334 APOHITEOTLTiE PLANNING INTEFIQf'.`.. LFDS04'_ Cerritos Community Center with Cerritos Gymnasium and Don Knabe Exhibit at Cerritos Park Cerritos, California Gruen designed the 15,936-SF gym and community center, developed the program for the expansion of existing lobby and office areas, as well as to interior/exterior/site upgrades. Phase I included the interior remodeling of four newly -accessible spaces along with a new reception office, expanded central and new exterior storage, conversion of loss storage to a computer classroom, vending alcoves, new multi- purpose room configuration and upgrades, lighting, floor and ceiling finishes, new bleachers, ADA transition ramps, lobby storefront and improvements, and a new exhibit honoring retired 4th District County Supervisor Don Knabe. Phase 11 will also include modifications to the east courtyard area, the expansion of 591 SF to the exhibit space as well as 720 SF to the multi -purpose room. County of Los Angeles Department of Public Works Current Status: Completed 2016 Budget: $2.25 Million Firm / Team Role: Gruen Associates - Design Architect, Landscape Architect: - Michael Enomoto, Partner -in -Charge - Craig Biggi, Project Manager and Designer -Alex Chow, Intermediate Designer Englekirk - Structural Engineer City of Santa Ana RFP for Space Planning and Architectural Consulting Service%%� 17 GRUENASSOCIATES RFP No. 20-040 25G-335 APOHITECTUFiE PLANNING INTEF10FE L FDEG4'_ GRUENASSOCIATES 25G-336 APUH�TEOTUFE PLANNING INTEPIGWE L1weo4'E Ce]0101101-ITTAMwelWOF_\01U104011101 bill Ia GENERAL WORK PHASES TO BE COMPLETED The Scope of Work includes providing a variety of projects on an on -call basis with areas of responsibility to include architectural, space planning, structural, construction management, MEP engineering, ADA survey, and move management services. As the Prime Consultant, we will provide professional services on a specific, project -by -project basis for agreed -upon scope. Deliverables will potentially include proposals, plans, drawings, specifications, estimates, grant applications, and/or studies subject to the final approval and satisfaction of the City of Santa Ana. Our architects and engineers are licensed and legally qualified in California to practice the work; they have the necessary qualifications and experience to provide space planning, architectural, and engineering consulting services to the City. We understand that the services may involve all or some of the phases of project development and might include the following activities: • Site Analysis, which may include site visits, photographs, analysis of existing space(s), meetings with various City departments to discuss specific space requirements. • Conceptual Layouts/Space Planning, preparing alternative preliminary space layouts considering operational, programmatic, adjacency needs and appropriate design standards. • Permits/City Approvals (assist City departments as required) • Architectural, Interior Design, and Engineering Services including Schematic Design, Design Development and Construction Documents including potential ADA, landscaping, green building standards and sustainable development strategies. • Post Design Services including Bidding, Construction and Construction Management. • Move Management Services • Special Services including completing State of California ADA surveys, and providing value engineering services and completing LEED Certification documentation upon request. • Plans and Documents that comply with current requirements set forth by the various entities for record retention. GENERAL SCHEDULE/TIMELINE The following would be a typical schedule for an approximately five-year project: PHASE SCI I EMATIC DEIGN Owner Review and Approval SIR SUPPORT DDRATION 4Mortis 12 Merin, DESIGN DEVELOPMENT 5Months Owner Review and Approval CONSTRUCTION DOCUMENTS RMorths Owner Review and Approval PERMITTING 6 Merin, BIDDING 3 Morris CCNSTRUCTIONADMINISTRATION 20 Mor1h1 City of Santa Ana RFP for Space Planning and Architectural Consulting Service%%� to GRUENASSOCIATES RFPNn. 20_040 25G-337 APOHITECTUFE PLANNING INTEEIQP.E LI1,DSD4' aM �N f� 25G-338 GRUENASSOCIATES APUHITEOTUFE PLANNING INTEPIGWE L1weo4'E FEE PROPOSAL Per the RFP, Gruen Associates has provided the Fee Proposal/Standard Hourly Rates under separate, sealed cover. Proposed fees and cost information are provided for review. We understand that the fee proposal submitted under separate, sealed cover, along with the proposed project approach in Section 2 will be used as a basis for any contract negotiations. The actual scope of services and fees included in the contract may be negotiated and may vary to satisfy the City's actual needs. Fee Proposal/Standard Hourly Rates for subconsultants will be provided upon approval of firms by the City of Santa Ana. Gruen Associates was the Master Planner, Design Architect, Landscape Architect and Interior Designer for the Morongo Band of Mission Indians Administration Complex, which was designed to recall the character of the indigenous architecture of the Native American tribes of the southwest United States, but executed in a way appropriate to contemporary budding materials, technologies and its striking desert setting. The administrative complex serves as the "City Hall" for the reservation in Banning, California. City of Santa Ana RFP for Space Planning and Architectural Consulting Service is GRUENASSOCIATES RFP No. 20_040 25G -339 APOHITECTUFE PLANNING INTEFIQf'.`.. GRUENASSOCIATES ZrJC7-340 APUH�TEOTUFE PLANNING INTEPIGWE L1weo4'E .11MI:49In147GAIto] NIL [.11TANa WAT91:u•1010211601 The following pages include forms that are signed and included as part of our proposal submittal package: • Attachment 3-1: Non -Collusion Affidavit (per Addendum 1, the Notarized signature is waived) • Attachment 3-2: Non -Lobbying Certification • Attachment 3-3: Non -Discrimination Certification Per the RFP document, the forms in this section are not to be included in the page count. Gruen Associates was the Design Architect and Landscape Architect for the $4.6 Million, 4,000-SF Design -Build project. The Vasquez Rocks Natural Area Park Interpretive Center's program was consolidated into a single structure and includes 2,970 SF of exhibit space/museum, a multi -purpose classroom, staff office, storage and support spaces. The project functions as an informative visitor experience venue focusing on the geographic surroundings and wildlife within the park. The landscape design takes into consideration the native landscape in an ecologically -sensitive environment. The architectural solution integrates with the existing landscape features and structures through the use of a unifying outdoor entry plaza. The project blends into the naturalistic setting of the park by minimizing the impact to its surroundings to create a highly sustainable and efficient LEED Platinum building. The County of Los Angeles facility is located in Agua Dulce, California. City of Santa Ana RFP for Space Planning and Architectural consulting %a GRUENASSOCIATES RFPNo2U_04� 25G —341 AOGHITEGTUFE PLANNING INTEF10FL.. Appendix ATTACHMENT CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham, that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding, that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract, that all statements contained in the bid are true, and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are cautioned that making a false certification may subject the certifier to 'perlimiin�al prosecution. Signed uwaY,04— State of California County of Los Angeles Subscribed and sworn to (or affirmed) before me on this 20 day of April , 2020, by Michael A. Enomoto. FAIA , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me Not Applicable, per Addendum 1 Notary Public Signature Notary Public Seal City of Santa Ana RFP 20-040 Page A3-1 City of Santa Ana RFP for Space Planning and Architectural consulting 21 GRUENASSOCIATES RFPNo20-040 25V —342 APOHITEOTUFE PLANNING INTEPIGPk IAM1�504'E NON -LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: as 4L— Michael A. Enomoto, FAA Title: Managing Partner Firm: Gruen Associates Date: City of Santa Ana RFP 20-040 Page A3-2 City of Santa Ana RFP for Space Planning and Architectural Consulting Service%%� 22 GRUENASSOCIATES RFPNo. 20_040 25G-343 APOHITECTUFE PLANNING INTEFIQf'.`.. LFDS04'_ NON-DISCRIMINATION CERTIFICATION The undersigned Contractor or corporate officer, during the performance of this contract, certifies as follows: 1. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Contractor shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. City of Santa Ana RFP 20-040 Page A3-3 City of Santa Ana RFP for Space Planning and Architectural consulting 23 GRUENASSOCIATES RFPNo20-04� 25G —344 APOHITECTUFE PLANNING INTEFlQf'.`.. The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance, provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subContractor or Contractor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any Contractor of public works violating this Section is subject ltloI^all the penalties imposed for a violation of the Chapter. Signed: U�AA 0 AL--- Michael A. Enomoto, FAA Title: Managing Partner Firm: Gruen Associates Date: April 20, 2020 City of Santa Ana RFP 20-040 Page A3-4 City of Santa Ana RFP for Space Planning and Architectural consulting 24 GRUENASSOCIATES RFPNo20-04� 25G —345 APOHITECTUFE PLANNING INTEFIQf'.`.. LFDS04'_ GRUENASSOCIATES 25G-346 APUH�TEOTUFE PLANNING INTEPIGWE L1weo4'E Michael A. Enomoto, FAIA Gruen Associates Partner -in -Charge EDUCATION PROFESSIONAL EXPERIENCE Bachelor of Architecture, CaliforniarniPolytechnic State C ) Michael olned Gruen Associates in 1973. Hewas named Head of the Construction University, San Luis Obispo Administration Department in 1976 and Vice President in 1980. He became a Partner in 1997. Throughout his tenure with the firm, Michael has successfully managed a PROFESSIONAL broad spectrum of public and private projects of various sizes and types. His ability REGISTRATION / AFFILIATION to solve complexproblems roblems of a technical, managerial and administrative nature g has been particularly important on governmental projects where the diverse needs Registered Architect in California, and interests of the various entities involved are often incompatible, and where the Nevada, Hawaii, New York, ability to develop creative solutions, which encompass these diverse interests, can Massachusetts, Colorado, Texas, be Invaluable. Arizona, Pennsylvania, Illinois, Florida, New Jersey, Louisiana, Tennessee, Washington and He is an internationally recognized mentor, leader and visionary who organized new Maryland. and innovative standards for collaborations between architectural firms from across Certified by the National Council the nation. Faced with increasingly complex and ambitious projects, Michael built a of Architectural Registration portion of Gruen Associates'practice on an expanded roleforthe ExecutiveArchitect Boards #23643 This includes the overall management and design management of entire projects in addition to performing Construction Documents and Construction Administration Member of the College of Fellows, the American Institute of phase services. Over time, he has further expanded the firm into managing teams Architects of consultants on Design -Build projects. This allowed him to manage large and complex projects with more effective value engineering, while meeting fee and 2018 AIAiLA Presidential budget constraints. Since 1980, Michael has led dozens of collaborative teams Honoree Gold Medal Award, AIA totaling over $1.5 billion in construction costs. Los Angeles Chapter 2012 President, AIA California RELEVANT PROJECTS 2010 Past President, Asian American Architects/Engineers Ronald Reagan Federal Building and US Courthouse, Santa Ana, CA g g Association (AAa/e) and current UC Irvine Classroom 1131, Moot Court and Large Classroom, Irvine, CA Board Member University of California, Irvine Libraries Gateway Study Center, Irvine, CA Central Park West Apartments at Astoria, Irvine, CA President, AIA Los Angeles South Coast Plaza, Costa Mesa, CA Chapter Cha Renee and Henry Segerstrom Concert Hall and Samueli Theater, Former Commissioner, City of Costa Mesa, CA Los Angeles Quality and Northeast Police Station, Los Angeles, CA Productivity Commission Olympic Police Station, Los Angeles, CA PROJECT AWARDS Robert E. Coyle US Courthouse, Fresno, CA Offices for California Science Center, Los Angeles, CA Northeast Police Station Offices for Hollywood Bowl, Los Angeles, CA • 2019 Municipal Green Building Conference & Expo Award, US Capitol Area East End Complex, Sacramento, CA p p Green Building Council Los Angeles County Fire District Headquarters, Los Angeles, CA Riverside District Attorney's Office Building & Parking Structure, Riverside, CA Ronald Reagan Federal Building Caltrans District 7 Headquarters, Los Angeles, CA and United States Courthouse • 1996 AIA Justice Facilities Capitol Area East -End Complex, Sacramento, CA p p Review Don Knabe Exhibit, Community Center & Gym at Cerritos Park, Cerritos, CA East L.A. Civic Center Existing Facility Renovation, Los Angeles, CA Pacific Design Center Red Building, Phase 3 - West Hollywood, CA City of Santa Ana RFP for Space Planning and Architectural Consulting Servicel/''�25 GRUENASSOCIATES RFP No. 20-040 25 V —347 APOHITEOTUFE PLANNING INTEPIGP.E l FD504'E Craig Biggi, LEED AP BD+C Gruen Associates Project Manager and Principal Designer EDUCATION PROFESSIONAL EXPERIENCE Bachelor CaliforniaArchitecture Southern CInstitute Craigjoined Gruen Associates in 1998 and is a Principal Associate and an j Pa of Architecture award -winning Director of Design for the firm. He has over 24 years of extensive experience in the programming, design, space planning, interior design and further PROFESSIONAL development of a wide spectrum of projects. He has served as Project Manager REGISTRATION / AFFILIATION g and Designer, Programmerand/or Interior Desi nerfor large-scale and small-scale g g design projects. Craig's leadership on our design projects include the Southwest LEED Accredited Professional and Southeast Police Stations, Hollywood Police Station, Pack Station Space Planning, Devonshire Station Space Planning in Northridge, West Los Angeles Member, US Green Building Council, Los Angeles Chapter Van Nu, s Police Station, LAWA Public Police StationY Safety Building Feasibility Study, Arup Office Remodel, Hollywood Bowl back -of --house office renovations PROJECT AWARDS under the famed amphitheater's stage, Tokio Marine Test Fits, PCL Construction Remodel, and office renovations for the Port of Long Beach. Metro Division 16 Southwestern Yard • 2020 Project of the Year, 26th His designs have brought the firm numerous awards in recognition of design, Annual Project Achievement function, sustainability and social impact Craig's signature projects incorporate Award, Construction design excellence with sustainable strategies, such as the mufti -award -winning Management Association of America (CMAA) Vasquez Rocks Natural Area Park Interpretive Centerforthe County of Los Angeles • 2020 Honor Award, Engineering that met LEED Platinum certification and the LAX Central Utility Plant Replacement Excellence Awards, American project that is the first airport project to meet LEED Gold certification- Both projects Council of Engineering are Design -Build- He was the Interior Designer as part of Gruen Associates' team's Companies (ACEConstructor • 2020 Constructor Award — A role as the Associate Architect for the new headquarters building for Caftrans q g Builder $00-$200 Million, District 7. The LEED Silver project has been recognized on the national and local Associated General Contractors scales for excellence in design and high collaboration for one of the first large-scale, (AGC) of California sustainable Design -Build projects that has been the impetus in reshaping the state's Northeast Police Station success with future design and delivery of significant projects. • 2019 Municipal Green Building Conference & Expo Award, US RELEVANT PROJECTS Green Building Council Olympic Police Station Northeast Police Station, Los Angeles, CA Craig was the Project Manager • 2010 City of L.A. Green Building and Designer for the new police station associated with the City of Los Angeles' Award, L.A. Business Council Proposition Q program. A site adaptation of Olympic Station was the Los Angeles • 2009 Project of the Year Award Police Departments proposed model for the Northeast Station. The new building — Buildings Category, American Public Works Association, largely maintains the programmatic adjacencies and floor Ian layouts established g Y P o9 1 P Y Southern California Chapter at Olympic Station, while making selective architectural modifications for site • 2009 Merit Award, Los Angeles conditions. Northeast Station is LEED Silver certified - Cultural Affairs Commission • 2006 Community Impact Award, Los Angeles Business Council Olympic Police Station Los Angeles, CA. Craigwas the Project Manager and YmP � g � j g • 2008 Civic Building Award, Designer for the new 54,000SF Precinct Station located adjacent to Koreatown. Southern California The completed project includes a 10,000SF vehicle maintenance facility (Motor Development Forum Transport Division), a communication tower, a 201-space subterranean parking AIA Justice Facilities • Review Review a (approximately 87,500 SF and 100 on -grade parking spaces- The station garage (PP Y ) {J P 9 Pa • 2004 Excellence in Architectural includes the latest in security design and maintains contextual ties to the local Design, City of Los Angeles community. The project earned a LEED Silver certification - Cultural Affairs Department City of Santa Ana RFP for Space Planning and Architectural consulting 2+ GRUENASSOCIATES RFPNo20-040 25V —348 APOHITEOTUFE PLANNING INTEPIGP.E l FD504'E Craig Biggi, LEED AP BD+C (Cone Gruen Associates Project Manager and Principal Designer PROJECT AWARDS (cont.) RELEVANT PROJECTS (cont.) Metro universal City station Pedestrian Bridge LIC Irvine Classroom 1131, Moot Courtand Large Classroom, Irvine, CA. Craig • 2016 Outstanding Bridge was the Project Designer for a series of tenant improvements forthe School of Law. Project of the Year Award, American Society of Civil Community Center and Gymnasium at Cerritos Park, Cerritos, CA. Craig Metropolitan EngLos Angeleseers Branch Los Angeles Branch desi nedthe 15,936-SF community center, developed the program expansion 9 itY P� P 9 Pa of existing lobby and office areas, as well as to interior/exterior/site upgrades at Hollywood Bowl Shell Renovation Cerritos Park. Phase I included the interior remodeling of four newly -accessible and Stage Replacement spaces along with a new reception office, expanded central and new exterior • BOOS Civic Award, Los Angeles Business Council storage, conversion of loss storage to a computer classroom, vending 9 9 P 9 alcoves, new multi -purpose room configuration and upgrades, lighting, floor and ceiling finishes, Southwest Museum Gallery at new bleachers, ADA transition ramps, lobby storefront and improvements, and a LACMA west "Spirit new exhibit honoring retired 4th District County Supervisor Don Knabe. • 1998 of the Southwest Award" for Outstanding Achievement in the Hollywood Bowl Shell Renovation and Stage Replacement, Los Angeles, CA. Development of the Project, Los The project included the complete replacement of the 1927 shell, as well as all of the Angeles County Museum of Art back-cf--house facilities. Technical solutions to acoustical problems were resolved (LACMA) through innovative project delivery techniques including the Design -Build solution to LAX Central Utility Plant the complicated acoustic "halo" over the orchestra. Craig was Project Designer for Replacement Phase I of the understage renovation- * 2016 Merit Award, Design -Build Institute of Pacific a (ion Western Pacific Region CAHSRA Burbank -Anaheim Corridor Burbank -Anaheim CA. Craigis working > > g • 2016 Honor Award - with the Gruen Associatesteam of planners, urban designers and architects for the Engineering Excellence preparation of station design concepts and a station area vision for proposed stations Awards, American Council of at Norwalk/Santa Fe Springs, Fullerton and Anaheim. The goal will be to develop Engineering Companies (ACEC) California 15% design plans that close) integrate bicycle and pedestrian infrastructure, local g P y g � • 2015 Best Projects Award - transit connections and parking options, while developing iconic station designs that Energy/Industrial Category, include retail and passenger amenities. Engineering News -Record, California Region • 2015 Outstanding Architectural California Science Center Technology Hall / Hall of Health Remodel, Engineering Project of the Year Los Angeles, CA. Craig designed the future Administration Offices located Award, American Society of Civil in Exposition Park. Two existing exhibit buildings were remodeled to include Engineers, Metropolitan Los approximately 39,700 SF of office space. The project incorporates the use of new Angeles Branch skylights, exterior windows, and indirect lighting to transform these existing buildings Metro Orange Line Canoga into comfortable workplace environments. Extension PE Transportation Corridor Tokio Marine Insurance Test Fits, Encino, CA. Crag is the Project Manager and •ofE CommunityerceLos pactAngel Award of Excellence, Los Angeles Designer providing fourtestfito tionsforTokioMarineInsurance'snewoffices ace. g P g P p Business Council With growth anticipated beyond 170 employees, each space must accommodate • 2013 Large Transit Project different office sizes (150, 225 and 300 SF) and workstations (84 SF) that can be of the Year, California adjusted, if needed, during program verification, along with conference rooms, and Transportation Foundation (CTF) other ancillary areas to identify appropriate lease space options. Test fits for spaces range from 28,000 SF to 33,000 SF and will help verify the areas indicated in the Space Requirements Summary, will establish a layout plan, will help verify the program areas and show potential layout options within a lease space. City of Santa Ana RFP for Space Planning and Architectural Consulting Service 27 GRUENASSOCIATES RFPNo. 20_040 25G-349 AOOHITEOTLTiE PLANNING INTEFIQf'.`.. LFDS04'_ Alex Chow Gruen Associates — —_ Intermediate Designer EDUCATION PROFESSIONAL EXPERIENCE Master of Architecture, Taubman College of Architecture + Urban Alex joined Gruen Associates in 2014 as a Designer and became an Associate in Planning (TCAUP), University of 2017. He played a significant role in regards to influential design projects through Michigan his hands-on participation in design and construction phases of projects such as Bachelor of Arts in Architecture, the Don Knabe Exhibit at Cerritos Community Center with Cerritos Gymnasium, Magna Cum Laude, Samfox Terasaki Budokan of Los Angeles Sports Complex, Universal Stairway Escalators School of Design a Visual Arts, and the Bank of America Remodel. With his due diligence, he was able to steer Washington University, the Don Knabe Exhibit portion of the Cerritos Community Center and Gymnasium St. Louis project, working closely with the Exhibit Designer for the project as well as the PROJECT AWARDS subconsultants, clientand general contractor during the Construction Administration Phase. He also assists in managing environmental office standards by researching Metro Division is Southwestern documents and codes as well as has developed an internship program for college Yard • 2020 Project of the Year, 28th students, based on his prior time as an intern for Gruen Associates and the City of Annual Project Achievement Los Angeles - Award, Construction Management Association of RELEVANT PROJECTS America (CMAA) •2Honor Award, Engineering llence Awards, American Excellence CommunityCenterandGymnasiumatCerritosPark Cerritos CA. Alexworked r r Council of Engineering on the design forthe 15,936-SF community center and program for the expansion of Companies(ACEC) existing lobby and office areas, as well as for interior/exterior/site upgrades at Cerritos • 2020 Constructor Award - Builder $30-$200 Million, Park Phase I included the interior remodeling of four newly -accessible spaces along Associated General Contractors with a new reception office, expanded central and new exterior storage, conversion (AGC) of California of loss storage to a computer classroom, vending alcoves, new multi -purpose room configuration and upgrades, lighting, floor and ceiling finishes, new bleachers, ADA transition ramps, lobby storefront and improvements, and a new exhibit honoring retired 4th District County Supervisor Don Knabe. Port of Long Beach Roll -Up Door Installation at Interim Fire Station 20, Long Beach, CA Alex is the Intermediate Designer on the Roll -Up Door Installation at Interim Fire Station 20 at Berth D34. Worked closely with the Port of Long Beach on 75% of the design to develop the conceptual study and ROM estimate for the 1 st Floor showers and 3rd Floor offices and conference space at Berth F-202 adjacent to Jacobsen Pilot Services and Fire Station #15.to provide structural and architectural work for an existing 20' x 60' rectangular floor plan tent structure consisting of the fabric covered structure with steel truss frames on the concrete foundation and the addition of a 14 foot x 12 feet roll -up door on a side of the tent structure. Port of Long Beach Joint Command and Control Center (JCCC) 3rd Floor New Office Spaces and 1st Floor Shower Floor Repair Conceptual Study, Long Beach, CA Alex is the Intermediate Designer on the project to develop the conceptual study and ROM estimate for the 1 st Floor showers and 3rd Floor offices and conference space at Berth F-202 adjacent to Jacobsen Pilot Services and Fire Station #15. City of Santa Ana RFP for Space Planning and Architectural Consulting Service%%� 28 GRUENASSOCIATES RFPNn. 20_040 25G-350 APOHITEOTUFE PLANNING INTEFIQF'L1r0E04'_ Alex Chow Gruen Associates Intermediate Designer RELEVANT PROJECTS (cont.) Metro Division 16 Southwestern Yard, Los Angeles, CA Alex was the Intermediate Designer in the pursuit phaseforthe new Metro Light Rail Vehicle (LRV) operations and maintenance facility constructed within an approximate 18-acre site. The site is bounded by Arbor Vitae Street to the north, Neutrogena Corporation to the west, industrial buildings and warehouses tothe south, and the planned construction of the new Crenshaw/LAX Transit Corridor tracks to the east The Southwestern Yard is connected to the mainline tracks by two at -grade connections, one at the southeastern end of the yard, and the other crossing Arbor Vitae Street north of the site. Pedestrians and vehicles access the yard from two controlled entrances along Arbor Vitae Street The project received LEED Silver certification. 8445 Santa Monica Boulevard Mixed -use, West Hollywood, CA Alex is the Intermediate Designer for a mid -rise building including an 88-room hotel and 45 apartments (including 11 affordable housing units) designed by MAD Architects in West Hollywood. Located on Santa Monica Boulevard, the project will also incorporate the existing Barney's Beanery restaurant and two additional restaurants, as well as an 80-seat live music venue, recording studio space that will be located underground, and five levels of below -grade parking. The building design currently envisions an undulating glass structure wrapped with transparent, landscaped balconies. A new public plaza at the comer of Olive Drive and Santa Monica Boulevard offers a connection to nearby Veteran's Memorial Park. Bank of America Remodel, Beverly Hills, CA. Alex was the Intermediate Designer for the Bank of America Remodel project at South Santa Monica Boulevard and North Beverly Drive. The new exterior improvements for Bank of America includes landscape with strong profiles to complement the modern, glass surface of the building's facade. The improvements will create visual interest at the pedestrian scale for an inviting bank entry and improve the quality of street life for Beverly Hills. Terasaki Budokan of Los Angeles Sports Complex, Los Angeles, CA Alex is the Intermediate Designer for the upcoming state-of--the-art sports complex in the heart of Los Angeles, designed to accommodate basketball, volleyball, social service programs and special events including serving as the premiere venue for martial arts toumaments in the United States. A long -sought dream of the Little Tokyo community, the project will be adjacent to the historic St. Vibiana Cathedral and Little Tokyo Branch Library. The 24,814SF mufti -purpose sports complex will serve as a community gymnasium, fitness center, meeting place and cultural center for new generations to experience Little Tokyo and the greater downtown area. John Reed Club- Downtown, Los Angeles, CA Alex is the Intermediate Designer where Gruen Associates is the Architect working with General Contractor Ferrante Koberling for a building conversion to a fitness club within downtown Los Angeles. City of Santa Ana RFP for Space Planning and Architectural Consulting Service%%� 29 GRUENASSOCIATES RFPNn. 20_040 25G-351 APOHITECTUFE PLANNING INTEFIQF'L11OE04'= Jasmine Choi, Assoc. AIA Gruen Associates Interior/FF&E Designer EDUCATION PROFESSIONAL EXPERIENCE Master of Architecture, Graduate School of Architecture Planning Jasminei joined Gruen Associates in 2014, became an Associate in 2018, has and Preservation, Columbia worked on projects involving design management, quality control, production and University, Newyork coordination of construction documents to meet critical deadlines, and has had responsibility for the Construction Administration Phase of various projects. Her Bachelor of Architecture, School of Architecture Planning and � p projects, programs ex experience in complex, mufti-disciplinaryects, and supervision of Engineering, Busan, South Korea tasks has led to her ensuring projects are completed on -time and within budget. She has also coordinated projects from design development drawings through bidding PROFESSIONAL and construction administration including city government agencies' planning and REGISTRATION/ AFFILIATION buildingdepartment approvals- Jasmine's projects include the Plaza La Reina p pp p 1 extended stay hotel near UCLA, Santa Monica Gateway, Edgewater Towers, a Associate Member, American college residence hall renovation and high -end retail. She completed the highly - Institute of Architects (AIA) anticipated Glendale Central Library Renovation, where she implemented the vision SELECT AWARD for improved circulation of a revitalized, community hub in response to Glendale's urban transformation. Jasmine creates the best outcomes for her clients, projects AAa/e Foundation's Student Loan and the design industry as an emerging leader. She also led a team on the pre -design Scholarship Recipient, The Asian assessment/feasibility study charrette for the UC Irvine Student Excellence Center American Architects/Engineers Association Ayala Science Libra 6 h Floor Renovation roct. y Library Rtip le :r ar7erareia:�•�;7qA�M-11is1%:7i111x•I Glendale Central Library Glendale Central Libra Renovation Glendale CA. Jasmine was the Project Renovation Library • 2018 LA Conservancy Interior Designer for the Construction Administration Phase of the iconic, 90,000- Preservation Awards SF existing Brutalist concrete building designed by Welton Beckett Associates and opened in 1973. The renovation was carefully designed to improve function and flexibility of the space while revising how one enters the building including moving the entrance from the east to a set of dual entries on the north and South. The library was seismically upgraded and modernized. Gruen Associates' design worked to acknowledge changes while preserving the library's eligibility for historic designation on local and state lists. Plaza La Reina, Los Angeles, CA Jasmine was the Project Interior Designer for the 44-unit, five -story, residential and long -term -stay hotel. Located on Lindbrook Drive at the eastern edge of Westwood Village near the UCLA campus, the private development will serve nearby academic and business communities. The project was developed by Indlvest Gruen Associates was the Architect-cf-Record for the design by Moule & Polyzoides with Bemards as the General Contractor. Santa Monica Gateway, Santa Monica, CA. Jasmine was the Project Coordinator for Construction Administration Phase services for the Santa Monica Gateway Class 'A' office project located at 2834 Col-orado Avenue in Santa Monica, California. The LEED Silver project consists of a 192,000-SF, two -building office complex atop three levels of subterranean parking and provides office and creative spaces with floor plates as large as 36,000 SF. City of Santa Ana RFP for Space Planning and Architecturalconsulting Jo GRUENASSOCIATES RFPNn20_040 25G-352 APOHITEOTUFE PLANNING INTEFIQF'L1r0E04'- Teresa Sanchez, AIA Gruen Associates " Construction Administration Manager /I EDUCATION PROFESSIONAL EXPERIENCE Bachelor of Arts, Architecture University of California, Berkeley Teresa has been with Gruen Associates for over30 years and has worked on many of the firm's major projects. As Project Manager and Construction Manager, she PROFESSIONAL has worked on large- and small-scale projects in both the public and private sector. REGISTRATION /AFFILIATION Her responsibilities have included coordination of client requirements, management Registered Architect in California of project consultants and liaison with city agencies during the various project #27333 phases including planning, programming, design development, and construction document preparation. Her additional responsibilities have involved establishing Member, the AIA and implementing the systems for communicating, expediting and recording the PROJECT AWARDS workload and demands of the Construction Phase. Metro Division 20 Maintenance RELEVANT PROJECTS •2020 Merit Award, Engineering Excellence Awards, American Council of Engineering Ronald Reagan Federal Building and United States Courthouse, Companies (ACEC) Santa Ana, CA Northeast Police Station, Los Angeles, CA Metro Division 16 Southwestern Olympic Police Station, Los Angeles, CA Yard • 2020 Project of the Year, 28th Central Park WestApartments atAstoria, Irvine, CA Annual Project Achievement Renee and Henry Segerstrom Concert Hall and Samueli Theater, Award, Construction Costa Mesa, CA Management Association of Metro Division 20 Maintenance Building, Los Angeles, CA America (CMAA) •2020 Honor Award, Engineering Metro Division 16 Southwestern Yard, Los Angeles, CA Excellence Awards, ACEC Metro Universal City Station Pedestrian Bridge, Universal City, CA • 2020 Constructor Award - Robert E. Coyle US Courthouse, Fresno, CA Builder $30-$200 Million, AGC East Los Angeles Civic Center Urban Design and Existing Facility Renovation, of California Los Angeles, CA Northeast Police Station Woodland Hills Recreation Center Peer Review, Los Angeles, CA • 2019 Municipal Green Building Don Knabe Exhibit, Community Center and Gymnasium at Cerritos Park, Conference & Expo Award, US Cerritos, CA Green Building Council Young Israel of Century City, Los Angeles, CA Glendale Central Library Brand Library and Art Center Renovation at Brand Park, Glendale, CA Renovation Los Angeles Convention Center Expansion, Los Angeles, CA • 2018 LA Conservancy Mid-City/Exposition Corridor Light Rail Transit Project, Phase I Design -Build, Preservation Awards Los Angeles County, CA Olympic Police Station sbX (CSUSB) E Street Bus Rapid Transit Corridor -Architecture of Stations, • 2010 City of L.A. Green Building Urban Design and Landscape Architecture, San Bernardino and Award, L.A. Business Council Loma Linda, CA • 2009 Project of the Year Award — Buildings Category, American California Afican-American Museum, Los Angeles, CA g Public Works Association, LA Open Door Presbyterian Church, Los Angeles, CA Southern California Chapter University Athletic Club - Architectural Due Diligence Report, Los Angeles, CA Ronald Reagan Federal Building One California Plaza, Los Angeles, CA g and United States Courthouse • 1996 AIA Justice Facilities Plaza Las Fuentes, Pasadena, CA Review Lawndale Community Library, Lawndale, CA City of Santa Ana RFP for Space Planning and Architectural Consulting Service%%� 31 GRUENASSOCIATES RFP Nn. 20-040 25G —353 APOHITEOTLTiE PLANNING INTEFIQF' L1rDE04'_ Dean Howell, PLA, ASLA Gruen Associates Landscape Architect xk EDUCATION PROFESSIONAL EXPERIENCE Graduate Degree, Landscape Architecture, University of Dean) olnedGruenAssociatesin2007asanUrbanPlanner/LandscaPe Architectand California, Los Angeles was appointedto Directorof Landscape Architecture in 2014 and PrincipalAssociate in 2016. He develops conceptual designs that stress a balanced relationship between Bachelor of Arts, natural and social environments. He performs in-depth site analysis studies based on University of south Florida environmental,physical, social and economic considerations in addition to developing PROFESSIONAL overall plans and project designs for integrated land use and multi -modal facilities. REGISTRATION / He has extensive experience interfacing with clients and governmental agencies, AFFILIATION as well as collaborating with architectural design professionals. He performs a full Registered Landscape Architect range of tasks from design development, and presentation illustrations as part of in California,#5765 community outreach t000nstructiondocumentsforpublic parks, streetscapes,transit corridors, mixed-useTODs, commercial and institutional projects in aocordancewith Member, American Society of the accepted public standards for health safety and welfare. Landscape Architects (ASLA) PROJECT AWARDS RELEVANT PROJECTS Los Angeles River Valley California High Speed Rail Authority (CAHSRA), Burbank -Anaheim Corridor, Project Bikeways and GreenwayConcept • 2018 Design Concept Award, Burbank -Anaheim, CA. As part of a team of planners, urban designers and 48th Annual Los Angeles architects, Dean is preparing landscape design concepts to support the station Architectural Awards, Los area vision Gruen Associates' planners and architects are developing for proposed Angeles Business Council stations at Norwalk/Santa Fe Springs, Fullerton and Anaheim. The goal will be to Glendale Central Library develop 15% design plans that closely integrate bicycle and pedestrian infrastructure, Renovation local transit connections and parking options, while developing iconic station designs • 2018 LA Conservancy that include retail and passenger amenities. Gruen Associates is a sub-oonsultant Preservation Awards to an engineering firm. In addition to working with CAHSRA, the Gruen team will Brand Library and Art Center also work with local planners to develop an urban design plan and strategies for Renovation redevelopment, shared parking and opportunities to improve local infrastructure. • 2016 LA Conservancy Preservation Awards Carson Street Master Plan Implementation, Carson, CA. Working with the Citation Award for Design • Excellence, Excellence, AIA San Fernando Carson Redevelopment Agency, Dean developed landscaping and urban P P� P g Valley Chapter design concept alternatives, shared these with the community, and prepared the •2014 Preservation Award, construction documents and cost estimates. Incorporating sustainable landscape Excellence in Historic bio-swales along the sidewalks and enhanced pedestrian environments will give Preservation, Glendale Historical Society this most important street a boost in attracting new mixed -use developments and housing according to the objectives stated in the Carson Street Master Plan. LANI Gladys Jean Wesson Park • 2015 Significant Project Metro Universal City Station Pedestrian Bridge, Universal City, CA. Gruen Achievement Award, western Council of Construction Associates was part of a multi -disci Ilna team for the $20 million Design -Build Pa P ry Consumers project. Dean was the Landscape Architect for the project and worked closely • 2015 Innovative Solutions with the design team. The project consisted of a new 400-foot pedestrian bridge Distinction Award, Western associated vertical circulation elements, a dedicated right -turn lane and associated Council of construction Consumers landscape, electrical and traffic components- The project met a tight schedule to Pe, P P J 9 open on time for the new Wizarding World of Harry Potter theme park attraction at Universal Studios. City of Santa Ana RFP for Space Planning and Architectural Consulting Service%%� 32 GRUENASSOCIATES RFPNn. 20_040 25G-354 AOOHITEOTLriE PLANNING INTEFIQF'L1r0E04'_ Dean Howell, PLA, ASLA (cont.) Gruen Associates Landscape Architect PROJECT AWARDS (cont.) RELEVANT PROJECTS (cont) 201 Wilshire Boulevard - Metro Division 16 Southwestern Yard Los An CA. Dean is the Landsca 2015 Design Award — Unbuilt � geles r Pe Concept/In Construction/On Architect for the new Metro Light Rail Vehicle (LRV) operations and maintenance the Boards, Southern California facility constructed within an approximate 18-acre site. The site is bounded by Arbor Development Forum Vitae Street to the north, Neutrogena Corporation to the west, industrial buildings • 2015 AIAILA NEXT LA Merit Award, AIA Los Angeles and warehouses to the south, and the planned construction of the new Crenshaw/ Chapter LAX Transit Corridor tracks to the east. The Southwestern Yard is connected to the • 2015 Design Concept Award, mainline tracks by two at -grade connections; one atthe southeastern end of the yard, 45th Annual Los Angeles and the other crossing Arbor Vitae Street north of the site. Pedestrians and vehicles Awards, LA Business Council access the yard from two controlled entrances along Arbor Vitae Street The project Vasquez Rocks Natural Area received LEED Silver certification. Park Interpretive Center • 2015 Civic Award, 45th Annual Metro Division 20 New Maintenance of WayMon-Revenue Vehicle Maintenance Los Angeles Awards, Los Angeles Business Council Building61S and Parts Storage Expansion, Los Angeles, CA Dean is the g Pa r g r • 2014 Silver Commercial Real Landscape Architectfor the new86,500SF, $55 Million operations and Maintenance Estate Award, San Fernando rail facilities, Westside Subway Extension Building 61S. Major program functions Valley Business Journal include vehicle and rail maintenance bays, machine shop and fabrication room, California Park & • Recreation Recreation society (cPRs) shipping and receiving, high -density its storage, engineering Offices, and employee PP 9 9 9 YPa 9 9 9 Award of Excellence locker and break rooms. The Parts Storage Expansion adds to the existing Fleet • 2013 Citation Award for Design Services Maintenance Facility and includes a high -density storage system. The goal Excellence, AIA San Fernando of the landscape design was to soften the maintenance facility facade with climbing Valley • 2013 SEAOSC Merit Award, vines, and to accent architectural features with structural species and POPS of color. Sustainable Design, Structural The project received LEED Gold certification. The project is located near the Los Engineers Association of SoCal Angeles River. John Thomas Dye Academic Building Los Angeles River Valley Bikeways and Greenways Design Completion • 2014 Quality of Life Merit Project, Los Angeles, CA Dean is the Landscape Architect and Project Manager Award, American Society of for a project to complete a bikeway and greenway concept along the Los Angeles Landscape Architects (ASLA), River in the San Fernando Valley. This will include a bike path, a pedestrian path, Southern California Chapter landscaping, bioswales, signage, interpretive elements, furnishings, fencing and Metro Mid-City/Expo Corridor additional improvements for 12 miles of the 51-mile-long river. Light Rail Transit Project • 2012 Transportation Facilities Pepperdine University Athletic and Events Center, Malibu, CA. Gruen Associates Design Award from the ASLA, Southern California Chapter is the Executive Architect and Landscape Architect for the new Student Recreation and Events Center for Pepperdine's Malibu campus. The goal was to develop a Metro Orange Line Canoga landscape with a design and choice of plants that offered the best defensible space Extension PE Transportation and enhanced the overall aesthetics of the project ltwas imperativewhen developing Corridor in the wildfire -prone area that fire safety a ma be orfactor in landscape design - of • 2013 Community Impact Award P j Pe Excellence, Los Angeles Business Council Morongo Band of Mission Indians Administrative Complex, • 2013 Large Transit Project Banning, CA. Designed Wth predominately native and sustainable planting, the of the Year, California roect's contemporary reflects Morongo tribal artistic and environmental Transportation Foundation P 1 Po rY complex P 9 (CTF) awareness through a native and sustainable landscape setting. Dean was • 2012 Project ream of the Year, responsible for the schematic presentation sketches, conceptual landscape and AIA San Fernando Valley construction documents. City of Santa Ana RFP for Space Planning and Architectural Consulting Service%%� » GRUENASSOCIATES RFPNn. 20-040 25G-355 APOHITEOTUFE PLANNING INTEFIQF'L1r0Ee4'- Russell Tanouye, SE, LEED AP Englekirk Structural Engineer i EDUCATION PROFESSIONAL EXPERIENCE MS, Civil: Structural Engineering, Stanford University, Palo Alto, CA Russelljoined En lekirk Structural Engineers in 1981. His history with the firm ) 9 9 ry includes the development of extensive experience in the design of various BS, Civil Engineering, University types of structures including steel, pre -stressed concrete and cast -in -place of the Pacific, Stockton, CA concrete. He has provided structural design for commercial facilities inclusive PROFESSIONAL of regional retail, office, and mixed -use projects, hotels, and parking structures REGISTRATION /AFFILIATION as well as the design of various governmental, jail and justice facilities. His responsibilities include primary client contact, selection and design of structural Structural Engineer in California systems, direction of construction document preparation, and construction #S2850 administration. He is a registered Civil and Structural Engineer in California, Civil Engineer in California Colorado, Florida, Louisiana, Massachusetts, Nevada, Tennessee, and Utah. #C35540 RELEVANT PROJECTS LEED Accredited Professional Member, Structural Engineers University of California, Irvine Classroom 1131, Moot Court and Large Association of California Classroom for the School of Law, Irvine, CA. Russell was the Structural Engineer for a series of tenant improvement projects for the School of Law at Member, US Green Building UC Irvine. Council (USGBC), Los Angeles Chapter Olympic Police Station, Los Angeles, CA. Russell was the Structural Member, International Code Engineer for the new 54,000-SF Precinct Station located adjacent to Council Koreatown. The project includes a 10,000-SF vehicle maintenance facility PROJECT AWARDS (Motor Transport Division), a communication tower, a 201 -space subterranean parking garage (approximately 87,500 SF) and 100 on -grade parking spaces. Northeast Police Station The station includes the latest in security design and maintains contextual ties • 2019 Municipal Green Building Conference &Expo Award, US to the local community.The project is LEED Silver certified - Green Green Building Council Northeast Police Station, Los Angeles, CA. Russell was the Structural Olympic Police Station Engineer for the new police station that is part of the City of Los Angeles' • 2010 City of Los Angeles Green Building Award, Los Angeles Proposition Q program- A site adaptation of Olympic Station was the LAPD's P P 9 P Business Council proposed model forthe new Northeast Station. The new station building largely • 2009 Project of the Year Award maintains the programmatic adjacencies and floor plan layouts established — Buildings Category, American at Olympic Station, while making selective architectural modifications for site Public works Association, Southern California Chapter project conditions. The P ect is LEED Silver certified, ) • 2009 Merit Award, Los Angeles Cultural Affairs Commission Morongo Band of Mission Indians Civic Center, Banning, CA. Russell • 2008 Community Impact Award, was the Structural Engineer for the project, which contains approximately Los Angeles Business Council • 2008 Civic Building Award, 75,000 SF in two buildings and three floors on a 63-acre site with arkin g parking Southern California for approximately 300 cars. The smaller building houses the Tribe's Council Development Forum Chamber, seating 240 with related service functions such as a kitchen and • 2005-2006 AIA Justice Facilities council conference room. The main building supports mostly office space Review • 2004 Excellence in Architectural for the Tribe's administrative functions along with a main lobby, which also Design, City of Los Angeles serves as a display space for the Tribe's collection of artifacts and Native Cultural Affairs Department American baskets. City of Santa Ana RFP for Space Planning and Architectural Consulting Service 34 GRUENASSOCIATES RFPNn. 20_040 25G-356 APOHITECTUFE PLANNING INTEFIQF'L1r0E04'_ Hiten H. Sheth, PE, LEED AP Gannett Fleming MEP Engineer a nre_agrat%:ta]9*&910]0I_11100%gVIg0r01a Mechanical Engineering, University of Bridgeport, 2006 g g � Hiten serves as Gannett Flemin s Manager - West Mechanical, responsible for University managing the MEP practice in the Southern California region. Brining more than 12 BE, Mechanical Engineering, years of experience, he specializes in preliminary and final design, energy upgrade Sander Patel University, 2002 projects, new construction projects, and remodeling projects. Hiten leads the PROFESSIONAL MEP Team that specializes in healthcare, laboratories, heavy commercial, higher REGISTRATION / education, Design -Build, design assist, prime consulting, utility master planning, AFFILIATION central plants, public works and private clients. Hiten has worked on several projects between 2009 and the present in the city of Irvine, serving the commercial, Professional (2008) USGBC — LEED Accredited healthcare, pharmaceutical and higher education industries. Registered Engineer- RELEVANT PROJECTS Mechanical — CA (M35789) Registered Engineer- Par Pharmaceutical, Irvine, CA. * Hiten has designed several clean room projects Mechanical —AZ (66328) for Par Pharma between 2011 to the present He has worked on dehumidification upgrades, ISO clean room design, heavy compressor and VOC exhaust projects. Hiten worked as the Prime Consultant responsible for getting the project through plan check from the City of Irvine as well as full construction administration. Irvine Company, Irvine, CA. * Hiten has designed several office remodels for properties operated by Irvine Company in the city of Irvine. Hiten's scope has been to upgrade existing air conditioning systems and ventilation systems over the years of doing several projects for Irvine Company Healthcare Projects, Irvine, CA * While working as an engineering consultant in Irvine between 2010 and 2012, Hiten designed several projects for HOAG Hospital including an OSHPD project. Hiten has also worked on several medical office buildings owned by HOAG and has worked on Kaiser Permanente projects in Lake Forest and Irvine during this period. Public Projects, Irvine, CA * Using VRF technology, Hiten delivered two community centers in the city of Irvinewith LEED design. Projects have been in 3D BIM platform and Hiten and his team have successfully delivered these projects with minimum change orders. * Prior to joining Gannett Fleming. City of Santa Ana RFP for Space Planning and Architectural Consulting Service%%� 35 GRUENASSOCIATES RFP Nn. 20-040 25G —357 APOHITECTUFE PLANNING INTEFIQF' L1rDE04'_ Keenan E. Bull, PE Gannett Fleming Civil Engineer a nreiffel %,0%9**91e10lgNW4%CI 100[01a MS, Civil Engineering, Missouri Keenan has more than 16 years' experience in civil engineering, and as a design University of Science and Technology, Rolla, 2009 engineer and project manager for private and municipal water and wastewater treatment operations, desafter (Reverse Osmosis) facilities, water distribution BS, Civil Engineering, Missouri systems, wastewater collection systems, large -diameter pipelines, water conveyance University of science and systems, and water storage facilities. Proficiencies include the design, planning, and Technology, Rolla, 2001 construction/retrofit of water pumping stations, water and wastewatertreatmentfacility PROFESSIONAL yard piping, aboveground water storage tanks, and buried or exposed transmission REGISTRATION / and distribution pipelines. Expertly managed the coordination of design personnel AFFILIATION and subconsultants in the development of design drawings and specifications for California - (No. 138461) (2016) construction as well as developmentand completion of regulatory permit applications. North Dakota — No. 10549 (2016) RELEVANT PROJECTS Illinois — No. 062.059597 (2007) Palos Verdes Recycled -Water Pipeline, Carson, CA. * Keenan was the Project PE (Civil): Missouri — No. Task Leader for final design and environmental assessment for a recycled -water 2006019594 (zoos) pipeline conveying water through Torrance and Palos Verdes Estates. The project includes approximately 16,000 feet of eight-to-10-inch diameter pipeline, a booster pump station, metering vault, and connection to the Palos Verdes Golf Course and several parks, schools, and other irrigation customers along the route. Alvarado Trunk Sewer Phase IV Replacement Project, San Diego, CA. * For the City of San Diego, Keenan was the QA/QC Lead on the project involving deep gravity sewer ranging in depth from 15 feet to 30 feet. The scope also includes micro -tunneling of approximately 3,000 feet of sewer across College Avenue and Waring Road, which required permitting coordination with the California Department of Transportation (Caltrans) and San Diego's Metropolitan Transit System. Marine Park Irrigation Retrofit Project, Santa Monica, CA * Keenan was the Project Manager in charge of the planning and design of approximately 3,000 linear feet of six-inch polyvinyl chloride (PVC) pipeline filled from a 2.75-Mgal treated storm water reservoir located at the City of Los Angeles' Penmar Park and transferred to a holding tanWcistem located at Marine Park. Project for City of Santa Monica - Cast -Iron Main Replacement —Cherry Avenue, Long Beach, CA * For the Long Beach Water Department, served as Project Manager and Technical Lead for a 12-inch cast-iron main replacement project Responsibilities included the planning and design forthe installation of approximately 2,600 linear feet of 12-inch ductile iron pipe to replace cast-iron main pipes on Cherry Avenue. Ethanol Plant, Madison County, IL. Keenan was the Project Engineer in charge of the planning and design of final construction plans and details with regard to site grading, drainage, and underground utilities for an 84-Mgal ethanol production facility currently under construction on a 75-acre site in Madison County- * Prior to joining Gannett Fleming. City of Santa Ana RFP for Space Planning and Architectural Consulting Service as GRUENASSOCIATES RFPNn. 20_040 25G-358 APOHITECTUFE PLANNING INTEFIQF'L1rDE04'- rpr 10m r n 1 - r fAe �'s� GRUENASSOCIATES APGHPEMPE PtAMdNG IMERCRS L NMG4 2020 GRUEN ASSOCIATES STANDARD HOURLY BILLING RATE SCHEDULE Partner-in-Charge...................................................................................... $ 290 - 350 Project Manager........................................................................................$ 175 - 225 Technical Manager.......................................................................................$ 175 - 225 QA/QC Manager..........................................................................................$ 190 - 215 DesignDirector........................................................................................... $ 175 - 200 Planning Director......................................................................................... $ 215 - 250 Director of Construction Administration Phase Services ....................................... $ 180 - 200 Director of Landscape Architecture................................................................. $ 195 — 225 Director of Building Information Modeling (BIM) Services ...................................... $ 180 - 200 Senior Staff..................................................................................................$ 140 - 200 Intermediate Staff...........................................................................................$ 95 - 140 AssistantStaff................................................................................................ $ 85 - 97 Rates are subject to annual adjustment. 25G-360 iWa:u:1111:3 AGREEMENT TO PROVIDE ON -CALL SPACE PLANNING AND ARCHITECTURAL CONSULTING SERVICES THIS AGREEMENT is made and entered into this 17th day of November, 2020 by and between Gillis and Panichapan Architects, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On March 30, 2020, the City issued Request for Proposal No. 20-040, by which it sought qualified consultants to provide on -call space planning and architectural consulting services for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in REP No. 20-040. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services described in the scope of work that was included in REP No. 20-040, which is attached as Exhibit A, and as more specifically delineated in Consultant's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of ten (10) consultants selected to provide services on an on -call basis under REP No. 20-040. The total annual compensation for these services provided by all such consultants selected under REP No. 20-040 shall not exceed the shared aggregate amount of $300,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. 20dprM1 Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on November 16, 2023, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for two I -year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONSULTANT Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all 20dpzZ62 Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. 20,QyZ63 (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by Consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant father agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 25,9irZf 4 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 2019.465 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: (714) 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Consultant: Gillis and Panichapan Architects, Inc. 2900 Bristol Street, Suite G-205 Costa Mesa, CA 92626 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the' City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 20,91;Zf 6 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERIMNATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIA/HNATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder 20,P467 and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: '�'. -F.4, J HN M. FUNK Sr. Assistant City Attorney RECOMMENDED FOR APPROVAL NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONSULTANT Name: Longkavach (Jack) Panichapan Title: Principal, CEO 25,QgZ68 25G-369 estimating services during the schematic design, design development and construction document phases. Work products shall include engineering details, engineering calculations, architectural plans, and elevations, material specifications, cost estimate, and final plans and specifications. Prior to acceptance of design, Consultant is to prepare a summary report detailing the effort of utility coordination, IT coordination, and due diligence for the City's review and acceptance. Third -party cost estimate and constructability review may be included in the design effort at the City's request. 1. Schematic Design: Develop schematic design site plan drawings illustrating the scale and relationship of project components. 2. Design Development: Prepare design development package consisting of: a) Drawings and other documents that outline repairs or solutions and describe the size and character of the project with respect to architectural, interior, structural, mechanical and electrical systems b) Materials and samples c) Other required elements based on the approved schematic design documents. Designs must comply with the current Building codes and any other City requirements. Additional site visits and coordination with City departments will be required to ensure that design development meets the department's needs. 3. Construction Documents: Prepare construction documents consisting of plans and specifications, calculations, and cost estimates setting forth in detail the requirements for the construction of the project based on the approved schematic design and design development documents. The construction documents will include, but not limited to: plans, details, and specifications for structural, electrical, mechanical, plumbing, ADA requirements, parking, and landscaping; all fully coordinated with the architectural design. Plans should include recommendations for green building standards and sustainable development to reduce costs, improve the health of building occupants, and reduce the negative impacts to the environment. A refined cost estimate based on the final construction documents shall also be prepared. There shall be no additional costs due to revisions of the drawings to bring the design up to code compliance. Assist the City departments in obtaining reviews and approvals from applicable public agencies for design reviews, plan checks, and permits. Assist the City in obtaining all required permits, reports, and other information to bid the project. The City will pay all permit fees. The Consultant shall be required to provide continued communication and feedback with various City personnel throughout the process to provide a cost-effective and quality design that meets the needs of the client department(s). Post Design Services At the City's sole discretion, assist the City Department(s) with the following services. 1. Bidding a) Preparing bid documents and packages b) Answering bidder's questions City c) Scheduling and attending pre -bid conferences and job/site walks d) Preparing bid addenda e) Preparing bid analyses and reviewing and responding to bidders' submittals, such as shop drawings, product data, samples and proposed equivalent products and materials. 2. Construction and Construction Management a) Prepare "as -built" drawings, in current CAD format, as required b) Visit construction site as needed to monitor quality of the work and resolve construction issues. c) Assist engineer, consultant and inspector with interpretation of the following: • Plans and specifications • Analysis of change conditions • Development of corrective actions • Review of shop drawings and other submittals • Review, negotiation and preparation of change orders d) Manage the construction phase and coordinate construction meetings to ensure the proj ect is completed on time and within budget. • Provide weekly estimates of percent of work completed • Approve vendor invoices for submittal to the City. Move Management Services At the City's sole discretion, assist the City Department(s) with the following services. • Survey all existing items to relocate. • Meet with client and the client's furniture vendor to verify the placement of all items for move. • Third party/peer review of architectural plan(s). • Prepare move plans to show numbering system for ease of labeling boxes and items to move. • Prepare "move in" sketches for mover use, showing office and common area layouts. • Coordinate with the City's Telecommunication Services and instruct staff in preparing for the move. • Coordinate and closely supervise move labor. • Be responsible for all post -move follow-up. Special Services • Complete the State of California ADA surveys. • Provide value engineering services upon request. • Complete LEED Certification documentation upon request. Plans and Documents All plans and other documents prepared by the Consultant on behalf of the City shall become sole property of the City. All documents and files must comply with current requirements set forth by the various entities for record retention. Fee Proposal: In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: City The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Proposer. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination by Contractors" for each firm on their team. City EXHIBIT B rv_ Jack Panichapan, AIA, LEED AP Principal/CEO Gillis + Panichapan Architects, Inc. 2900 Bristol Street, Suite G-205 Costa Mesa. 92626 jaok@gparchiteots.org Tel. 714.668.4260 2 5 G -373 Fax. 714.668.4265 25G-374 Table of Contents Letter Cover r................................................................................................................................ ..... . Let e 02 Contract Agreement. Statement....................................................................................... 03 Firm & Team Experience....................................................................................................... ........................... E 04 Understanding.of Need.........................................................................................................09 .. derstand . Relevant Project Experience................................................................................................ 1. References .............................................................................................................. 1.7 ScoPe ofServices Schedule . .............................................................................................. 18 Certifications ............................................................................................................................................................... 22 Appendix.Resumes.........,...........................................................................................26 Qiy of Santa Ano- RFP Page 01 Space Planning & Architectural Consulting Services (RFP No, 20-040) April 20, 2020 City of Santa Ana Re: Request for Proposal for Space Planning and Architectural Consulting Services (RFP No. 20-040) Gabriela P. Lomeli, We are pleased to forward to you our statement of qualifications for the Space Planning and Architectural Consulting Services (RFP No. 20-040) for the City of Santa Ana. Our work experience involves collaboration with Municipal and Water District agencies on a broad range of projects in complexity, scope of work, and size: • We specialize in the providing services for new ground -up and rehabilitation of public buildings, police and fire training facilities, Civic Centers, educational facilities, public works facilities, water districts from conceptual design through to project move -in. • We believe sustainability and life cycle cost efficiencies as a cornerstone of our work. Our goals are to develop the optimum balance of comfort, ease of maintenance, and cost efficiency for your future facility. • Our skills and the experience encompass working with helping the City to visualize their future facility as the design develops. We are able to generate 3-d conceptual models, and clear graphics that communicate a project's intention at the earliest stages. We believe our experience, size, flexibility, and range of skills will be ideal to suit the City's needs. Gillis + Panichapan Architects Inc. (GPo) is a full -service Architectural and Interior Design firm with over thirty years of experience serving Cities, Water District, and various Public Agencies throughout California. Our successful experience with these Agencies leaves us with a great depth of intimate knowledge that we can bring forward specifically to the City of Santa Ana. We are pleased to submit our qualifications, and hope to have the opportunity to further demonstrate our enthusiasm, and express our experience in more detail. Respectfully, CIO Jack Panichapan, AIA, LEED AP, President, CEO jack@gparchitects. org 714-668-4260 2900 Bristol St Ste G-205 Costa Mesa, CA 92626 2 5 �11M1vg�cl�,,fiorg CiN of Santa RFP ....... Page 02 CONTRACT AGREEMENT STATEMENT GPa states its concurrence or concerns with any and all provisions as contained in the Agreement attached in Attachment 2. • 25 VtClty of Sanfg c 1 l org Page 03 03 Gillis+ Panichapan Architects fGPal Our company was founded in 1989 by Donald Gillis as Gillis and Associates Architects, Inc. In 2008, our name changed to Gillis + Panichapan Architects, Inc. We are a full -service Architecture, Planning, and Interior Design Firm centrally based in Costa Mesa, California; our company employs five full time employees. We provide full services, from architectural design, interior design, space planning all the way through construction administration and move management services. We have decades of experience in design and planning for Civic, Municipal, and Water District Facilities. For nearly 30 years, our firm has distinguished itself by providing excellence in architecture, space programming, master planning, and interior design services. With extensive experience in public architecture, our work includes the design of hundreds of public works facilities ranging from municipal offices, community centers, schools, maintenance facilities, fire and police facilities, educational facilities, and more. GPa's Philosophy We have completed a large breadth and variety of projects for Public Agencies all over California, with each one being uniquely different based on the respective needs and regional aspirations. Even though building and project types may be similar, each project is distinctly unique to our Clients. We believe the foundation for the project starts with the goals and visions of our Client. We guide our clients into making small decisions at a "step by step' basis with number simple strategic questions that can move a project forward rather than overwhelm. Our strategy of collaboration can provide an overall sense of ownership and pride for our clients in the direction and outcome a project. The client's involvement at every step of the process allows an open door to communication and flexibility while the direction and goals of the overall project are kept under control. With strategically placed interactive workshops with our clients, we are able to achieve a better understanding of the client's conditions and needs. We also make sure to consider the anticipated personnel growth of the organization as it plays a vital role when it comes to the overall project. Our Unique Position The vast majority of our company's clients are public agencies, approximately 99%. Most of our clients are repeat clients and referrals. Also, being involved with public agencies for nearly 30 years we understand that often times decisions are driven by more than just functional and budget needs and there are a multitude of complex decision -making factors. A key distinguishing factor of our firm is Jack's (Principal and CEO) involvement throughout the duration of the entire project. He is there in the initial stages conducting interviews and is there at the end when the project is complete and the client is back to normal operation. His hands-on approach and constant interaction with the client can offer the reassurance that the final product will be the best solution for their organization to function effectively and best serve their staff and customers moving forward. In the end we know that a successful space and master plan reflects our success as a firm, but more importantly in its ability to play a defining role in the occupants' well-being for many years to come. Our company also understands and takes into consideration the constant technological advances and social evolution in work collaboration and space planning. As a result, we stay on top of these changes and incorporate them as deemed necessary all the while taking into consideration the client's specific needs and budget. • 25 VClty of SanfgZ org Page 04 04 Space Planning & Architectural Consulting Services (RFP No, 20-040) Jack Panichapan, CEO/Principal Gillis and Panichapan Architects, Inc. Jack Panichapan will be the project manager and the main point of contact and coordinator throughout the entire project for the City. He will coordinate and track of all processes with the client and sub -consultants. Jack Panichapan, 17 years with GPa, 25 years of experience Bachelor and Master in Architecture, Iowa State University Professional Architect, CA #29344, LEED Accredited Professional Professional Architect, IL 001 -018109 Kent Klueter, Project Architect Gillis and Panichapan Architects, Inc. As project architect, Kent will develop working drawings, coordinating with engineering consultants, producing of construction documents, bidding process, construction administration, as well as coordinating with building department. Kent Klueter, 21 years with GPa, 28 years of experience Bachelor in Architecture, California Polytechnic State University, San Luis Obispo Professional Architect, CA #25189, LEED Accredited Professional Vic Nguyen, Design Director Gillis and Panichapan Architects, Inc. Mr. Nguyen is responsible for design presentation and quality control. With graphic, 3-D modeling and BIM expertise, he can assure quality project team coordination in every step of the design process. Moreover, he is in charge of project approvals at all stages from planning to building entitlement. Vic Nguyen, 9 years with GPa, 19 years of experience Bachelor in Architecture, University of Arizona Professional Architect, CA #30250, LEED Accredited Professional Cynthia Perez, Project Coordinator/Designer Gillis and Panichapan Architects, Inc. Ms. Perez works closely with the Project Architect and Principal with the coordination of team members. She handles product research, color/material for furniture selection, and 3-D renderings. In addition, she is also involved in the coordinating production of construction documents, administration of the bidding process, and construction administration. Cynthia Perez, 11 years with GPa, 11 years of experience Bachelor in Architecture, University of California, Berkeley Miranda Luce, Key Designer Gillis and Panichapan Architects, Inc. Ms. Luce works closely with the Project Architect and Principal with the coordination of team members. She handles product research, color/material for furniture selection, and 3-D renderings. In addition, she is also involved in the coordinating production of construction documents, administration of the bidding process, and construction administration. Miranda Luce, 2 years with GPa, 3 years of experience Bachelor in Architecture, NewSchool of Architecture + Design RFP 25G�-3i7e� N�fSafPg 05 g c t org Page 05 Space Planning & Architectural Consulting Services (ice Richard Suzuki, P.E., S.E. Structural Engineer: Dale Christian Structural Engineer (DCSE) Years of Collaboration: 17 DCSE Structural Engineers are involve with us on the project from the conceptual design all the way though construction by performing site visits during construction as well as the review of various structural submittals. DCSE's team experienced in all phases of structural engineering and design analysis for different types of structures including mixed -use multi story facility, retail buildings, tilt -up industrial buildings, restaurants, police and fire stations, steel office building and subterranean parking structures. Relevant Recent Projects with GPa: • Mojave Water Agency - New Agency Headquarters Facility and Central Operations Facility • UC Irvine Health - On -Call A/E Services • City of Santa Ana - On -call A/E Services • City of San Gabriel - Municipal Yard Facility • City of Westminster - Maintenance Corporate Yard and Police Department Training Facility • City of Fullerton - Public Facility Yard and CNG Station Hiten Sheth P.E., LEED AP Mechanical, Electrical, and Plumbing Engineer: Gannet Fleming Engineers Years of Collaboration: 3 GF specializes on electrical and mechanical, as well as managing the whole picture of the project. They design and consult on HVAC, electrical and plumbing system design. Their duties include the specification and optimization of cost effective HVAC, electrical and plumbing solutions. GF is also responsible for the calculation and verification of energy compliance with the State Energy Code. Relevant Recent Projects with GPa: • City of Buena Park - Ehlers Community Center • UC Irvine Health - On -Call A/E Services • City of Santa Ana - On -call A/E Services Hashimi 9uazi, Ph.D., P.E., G.E, Principal / Project Manager: Converse Consultants Civil Engineer, CA 46651 Years of Experience: 26 Converse Consultants personnel excels in providing geotechnical engineering services and has earned a reputation for quality work provided in an honest and ethical manner, on time and on budget. Conserve Consultant provides quality control, budget oversight, and technical assistance on various types of projects, including pipelines, wastewater treatment plants, reservoirs, and other related studies. Relevant Recent Projects with GPa: • Mojave Water Agency, New Agency Headquarters Facility, Town of Apple Valley, CA (LEED Gold) • City of Westminster - Maintenance Corporate Yard and Police Department Training Facility • City of San Gabriel- Municipal Yard Facility 0 2 rJ �11M1-, M�Morg P Clty of Sanf06 Page Space Planning & Architectural Consulting Services (f� Tammy Allee P.E., QSD/QSP Civil Engineer: Civil Works Engineers, Inc. Professional Engineer, CA, 34277 Years of Experience: 16 Civil Works Engineers, Inc. specializes on general infrastructure and public works improvement projects such as transportation including streets and freeways, site improvements for commercial and public facilities, hydrology and storm drains, water distribution, right-of-way engineering, utility modifications, and retaining walls. They design and consult on projects from inception to completion including project and program management, planning, design, and construction. Relevant Recent Projects with GPa: • Inland Empire Utility Agency - Maintenance and Operations Center Facility • East Municipal Water District - Gate 5 Needs Assessment • Water Replenishment of Southern California, Field Operations and Storage Annex Harry Kobzeff, ASLA, Landscape Architect: Kobzeff & Associates Years of Collaboration: 15 Kobzeff and Assoc. offers comprehensive services including, but not limited to; Conceptual Land Use Studies, Landscape Development Guidelines, Design Development, Construction Documentation, Construction Administration and Special Report Writing. Their extensive experience includes Commercial projects, Private Development projects, Churches, and Public Sector Public Works and Parks and Recreation projects. We have renovated County parks, and designed municipal sports and passive parks. We have also designed numerous residential tract community and neighborhood parks. We have been active in refurbishment and rehabilitation projects turning yesterdays worn out projects into active vibrant rejuvenated spaces. Relevant Recent Projects with GPa: • City of San Gabriel - Municipal Yard Facility • City of Westminster - Maintenance Corporate Yard Facility • City of Stanton - Municipal Corporate Yard Facility • City of Fullerton - Public Facility Yard and CNG Station Brad Miller, LEED AP, GHG-IQ, CDT, LEED Consultant: Healthy Buildings (Formerly Environmental Concept Company) Years of Collaboration: 7 Healthy Buildings (Formerly ECC) personnel excels in integrated project management scenarios where owner/ developer, contractor and design team collaborate together to solve client challenges. The firm will work on environmental consulting, contracting and manufacturing industry. Relevant Recent Projects with GPa: • Mojave Water Agency, New Agency Headquarters Facility, Town of Apple Valley, CA (LEED Gold) • UC Irvine Health- On -Call A/E Services • City of Barstow - Community Center cib of Santa Am- RFP Page 07 Space Planning & Architectural Consulting Services (RFP No. 20-040) 41aMa00♦ point of contact ARCHITECT Gillis + Panichapan Architects, Inc Jack Panichapan, AIA, LEEDO AP Principal In-Charge/Project Director /- • ■ � 1111 ARCHITECT ♦ ■ ■ Gillis + Panichapan Architects, Inc j ■ Kent Klueter, AIA, LEEDO AP Project Architect ■ ■ ■ ARCHITECT Gillis + Panichapan Architects, Inc Cynthia Perez ■ Project Coordinator/Designer ■ ■ 011111111111111111111111 ■ ■ ELECTRICAL/MECHANICAL ENGINEER ■ ■ Gannett Fleming Engineers ■ Hiten Sheth, PE. 4 **1_A� LANDSCAPE ARCHITECT 11•• Kobzeff & Associates Harry H. Kobzeff ASLA CIVIL ENGINEER Civil Works Engineers Tammy Allee, P.E. ARCHITECT Gillis + Panichapan Architects, Inc Vic Nguyen, AIA, LEEDO AP Project Architect , ARCHITECT Gillis + Panichapan Architects, Inc Miranda Luce Key Designer STRUCTURE ENGINEER Dale Christian Structural Engineers Richard Suzuki, P.E., S.E. CALGREEN CONSULTANT UL Brad Miller, LEED AP BD+C, GEOTECH ENGINEER Converse Consultants Hashmi Quazi, Ph.D, P.E., G.E. '' My of Santa 7m7 2 5 e3 QQnag Page 08 INTRODUCTION GPa's experience involves collaboration with public agencies on a broad range of projects with varying complexity, scope of work, and size: • We have expertise in needs assessment, space, and master planning for a large range of public facilities including many local Municipal/Water District Campuses and Headquarter facilities. • We have a wealth of experience with public agencies building new community centers, classrooms, training rooms, administration buildings, and city yard facilities from the ground up - schematic design through construction administration and permitting. We offer full services in Architecture and Interior Design. • Our skills and experience encompass working with the community and the cityto attain entitlements for projects large and small. We are able to generate 3D renderings and clear graphics that communicate a project's intention to owners, community, and the project team. PROJECT AVAILABILITY Our philosophy involves having Jack, the principal, work on the project day to day from project initiation up through move -in day and beyond. Beyond having the principal involved throughout all phases, we ensure that a great relationship and rapport is maintained with a consistent team. Either Vic or Kent will be providing project support along side Jack throughout the entire course of the project. No assigned personnel will be substituted without the approval of the City. Because there is no interruption in communication with leadership transition, we have a high success rate in completing projects within scope, on time, and on budget. ENVIRONMENTAL SENSITIVITY Gillis + Panichapan Architects, Inc. believe sustainability is a major cornerstone of our practice and work. Whether or not a project seeks certification for LEED, we commit to sustainable practices in every one of the projects we work on. Considering cost and schedule, we maximize our projects to contain the greatest number of sustainable features within the design. We believe this is an optimal approach for cost savings, long term maintenance, and minimizing impact on the site and the environment overall. Every architect at GPa is LEED accredited and well qualified to guide your project towards practical sustainable design solutions or LEED certification. We have achieved LEED certification in a large number of our municipal projects. GPA PROCESS AND MANAGEMENT At the beginning of a project for any size and budget range, our approach to effectively manage the project cost, schedule and quality begins with defining the project scope, and aligning it to the City's goals, budget, and timing for completion. This information is presented and discussed at the Kick-off meeting with the Agency and the goals are mutually established. In the event where the project budget and timeline is defined prior to the meeting, we will develop and submit the preliminary schedule denoting key milestones and deliverables for the City to review and obtain their feedback at the Kick-off meeting. During the progress of the project design, formal organized workshops will be provided to share our findings with the City's Team. The project progress will be presented in interactive workshops for input and guidance for iterative refinements. These workshops would involve collaboration with the City's staff to discuss design ideas and how it impacts operational needs. This process will be a chance to showcase progress and gauge reaction. We are skilled with design communications, our drawings and renderings are used optimally and effectively to communicate ideas and bring the City's vision to life be it early conceptual stage, design development, or right up through guidance of issues during construction stages. rFP 2 5 1lllrvgM rg Clty of Santa 09 ,.._.., ........ Page COST CONTROL As the project develops, our team will provide and update detailed cost estimates for the project. Knowing the cost estimates early allows us to make necessary adjustments to bring the project under budget with minor concessions. We use in-house as well as professional cost estimating services to effectively control the project cost during design. More importantly, all major project decisions are evaluated in terms of cost impact on the project. We can inform and advise our Clients of the cost impact on the project to assist them with the decision -making process to maximize the impact on often strict and lean budgeting needs. SCHEDULE CONTROL The project schedule (Gant Chart) is developed to show major milestones for the project, the important decision -making workshops, as well as individual minor tasks that need to be completed. We regularly update the schedule and submit the updated schedule to the client as well as inform our consultants of the timeline for the completion of specific tasks to keep the project on schedule. We have encountered many projects that are under tight time constraints to get completed. With this in mind, we believe our relationships with our clients in which we are dedicated are the foundation of our company progress, success, and growth. We hold ourselves accountable to strict milestone schedules that are developed and established with our clients starting at project initiation. Our project schedule is developed to illustrate major milestones for the project as well as individual tasks that need to be completed to progress a project to the next phases of completion. We regularly update and submit the schedule to the client as well as inform our team of consultants of the timelines for the completion of specific tasks. Formal workshops are set up with the client to formally present and discuss the course of the project schedule. Any potential delay would be clearly communicated to our clients from project initiation, and discussed formally at the workshops if unforeseen during the course of the project. We would not divert any project mid -course without strict consent from our clients. We conscientiously place a hold on potential new projects for a later date until we assess that there is enough personnel and resources available on the team to support current projects at an optimum level. Should there be a case where a project has the option to be delayed or diverted mid -course for a number of unforeseen reasons, we would communicate the issues and seek consent and input from our clients prior to any alterations to the schedule or course of the project. QUALITY CONTROL To ensure accuracy in the delivery of the project, we have developed an in-house quality control program that outlines the various items that need to be reviewed at each phase of the project. This review is performed by both the principal and our various team of consultants. In addition, consultant drawings are reviewed for compliance with design objective as well as for possible conflict with the other elements of input from varying disciplines. We have a wealth of experience scheduling and phasing projects for design and construction for our Municipal and Water District Clients, including for existing facilities, many which allow for continuous occupancy during construction. FP 2 5 �11M1vg3cllMBc�Sorg Clty of SanfP R Pagge 10 GPa'S TECHNICAL APPROACH Over time, the organizational structure, codes and regulations, number and type of staff, along wish technology changes beyond the confines of a given facility. This is something GPa deeply understands: that people and organizations do what they need to do to keep up with productivity, and adjustments to the limitations of an existing facility can become the "status -quo' on how a facility operates. We have the expertise and experience to acquire the "essential ingredients' of operation that enable us to plan for the optimum solutions within strict budget requirements. Jack Panichapan will be the primary contact with the Client throughout the entire process of the project. Our principal and CEO's intimate involvement with the project, we believe is the key to the project success. With Jack, we will be engaging in discussion to encourage finding the vital methodology on how operations as well as department interactions ebb and flow, carefully planning for the project potential growth and change over time to integrate into the overall design solutions. Assessment of the program occurs at all scales from ergonomics to department level operations. Having a single point of connection and involvement in the day to day development of the project, Jack would be able to provide a clear direction on the best solutions for improvement. We believe a close interactive collaboration with the Client's team throughout the design and development process will achieve cost efficient solutions for a successful project overall. GPO's observations and analysis, accompanied with our expertise built upon many years of working with Civic and Municipal Facilities all over the state of California, can offer an essential road map to improvements and development of any number of projects that the Client may need. 2 5 �11M1vg3a&g My of SanfP I I Page interior- WRD Headquarters intenor- intenor- Address, 4040 Paramount Bvld Lakewood, California 90712 Project Description: The Water Replenishment District had outgrown its facility and purchased an existing building to meet that shortfall. We provided a detailed needs assessment and Conceptual Design floor plan for WRD's newly purchased facility. Upon approval, we progressed with a full set of construction documents, construction administration services, audiovisual coordination, and complete furniture equipment, and interior design services as well as exterior improvement and retrofitting of the existing building. The 20,OOOSF facility includes a state- of-the-art Board Room facility and conference rooms, office and lease spaces. GPa conducted a thorough code analysis of ADA accessibility, updating the existing building to current code standards. The breath of analysis and design ranged from interior furniture to site modification corresponding with egress requirements, Organizations change and grow over time and we had designed for this in the initial plans. GPa had recently completed the renovation on several spaces within the WRD Headquarters facility to include a new public exhibit space to showcasing the District's mission as well as Water education, Key Personnel: Jack Panichapan - Mr. Panichapan acted as the Principal in Charge and was responsible for the interior design of this tenant improvement project which also included furnishing. Kent bueter - Mr. bueter was the Project Architect and was in charge of the construction documents and construction administration for the project which also included coordinating documents between all the disciplines. Protect Size; 20,000sf Completion Date, 2008/2017 Water District I Wskodo b&: City of Santa Mo- RFP Page 12 101 I pe i4'S' 1 R rx J. 1� F �,lem�cula �SwaJ4. SW, a - r Project Description: GPa is the on -call consulting architect with Southern California Edison providing interior design, architecture, planning, and cost analysis services. GPa works closely with the team at SCE to design and manage projects that meet the standards of SCE and the California Building Code. GPa has completed various projects throughout Southern California including voluntary seismic retrofits, ADA upgrades, and interior and exterior office renovations, ... Uuwmru I DISON' PROJECT LOCATIONS • LCNG BEACH • SANTA ANA • FULLERTCN • RIATO • VALENICA • SAN BERNARDINO Southern California Edison- On Call Services Key Personnel: Jack Panichapan - Mr. Panichapan acted as the Principal in Charge and was responsible for the interior design of this tenant improvement project which also included furnishing. Kent bueter - Mr. bueter was the Project Architect and was in charge of the construction documents and construction administration for the project which also included coordinating documents between all the disciplines. Vic Nguyen - Mr. Nguyen was the Project Architect and was in charge of the PDR, design, rendering, entitlements, construction documents and construction administration for the project which also included coordinating documents between all the disciplines. Protect Size: Varies Start & Completion Date: 201JCurrent �/►� Municipal I On -Call 2 rJ �11M1-, org Clty of SanfP Page R 3 Page 13 built- Ehlers Event Center Parking built- Ehlers Event Center Parking 25am3iM, Address, 8150 S, Knott Ave„ Buena Park, CA 90620 The existing 30,000sf facility is composed of a campus of Community Buildinas. Senior Citizens' Center, and Banquet Facilities that is major community gathering place. Built in the 1960s, the facility had a great deal of deterioration including dry rot, and deferred maintenance. It also had issues of security, and homeless accessing private courtyard areas of the facility. Many of the original Mid-century exposed wood details were in need of restoration and protection. GPa completed the conceptual design stage. This included providing the City of Buena Park with an exterior facade assessment, conceptual design, and statement of probable cost for review and approval. The next steps involve taking the established conceptual design scheme into further design development through to Construction Document through Construction Administration services. The overall cost of the project was $2.4 million. GPa was assigned to provide a strategic design to enhance security while also giving the facility a restoration and architectural update. Details were developed to repair and prevent future dry rot and deterioration. We provided design schemes and renderings as a part of an interactive process to design it with the City and the Community input and collaboration while staying on a restrictive budget as noted on our original PDR early in the project development, Key Personnel: Jack Panichapan - Mr. Panichapan acted as the Principal in Charge and was responsible for the design of this project. Vic Nguyen - Mr. Nguyen was the Project Architect and was in charge of the design, rendering, entitlements, construction documents and construction administration for the project which also included coordinating documents between all the disciplines, Protect Size, 30,000sf Start & Completion Date, 2015 - 2018 Municipal I Community Cen;IF Cityof Santa Am- RFP Page 14 built- Westminster Corportate Yard .s' rendering- site contest interior- Westminster Pd ice Training Fad lity Address, 14381 Olive St., Westminster, CA 92683 s ;, Project Description: The existing city maintenance yard facility built in the early 1960s, is overcrowded, inefficient, and no longer sufficient to implement the city's needs as a maintenance facility. GPa was obtained to update and expand the current facility. The new corporate yard includes a new administration building, canopy, fuel station, and warehouse facilities. The renovation and addition takes place within the existing site of the city's current municipal facility along With an adjacent building the city has obtained for a police training facility requiring renovation. Another building housing the Boys and Girls Club was also renovated as a part of this project, One of the challenges of this project was that the facility is required to be operational during the course of renovation. GPa worked with the city for a phasing plan to relocate staff and keep it operational during the course of construction. The new building contains notable sustainable features and reflects the residential scale of the surrounding residential neighborhood. GPa completed the space planning and furniture procurement for the both the corporate yard and the police training facility. We also provided code updated retrofits for the Boys and Girls Club, Key Personnel: Jack Panichapan - Jack was responsible for the design of this project from the exterior to the interior including furnishings. Jack Panichapan was the project manager and the main point of contact and coordinator throughout the entire project for the City. He coordinated and tracked of all processes with the client and sub -consultants and handled any discrepancies to ensure accuracy in the delivery of the project. Kent bueter - Kent was the Project Architect and was in charge of the construction documents and construction administration for the project which also included coordinating documents between all disciplines. Vic Nguyen -Vic was the Project Architect and was in charge of the PDR, design, rendering, entitlements, construction documents and construction administration for the project which also included coordinating documents between all the disciplines, Protect Size, I7,000sf Completion Dale, 2015 Municipal I Corporate y 25a-,M rg 0 City of Santa Mo- RFP Page 15 ouury aan �aona niun aPai raga rendering- San Gabnel Municipal Yard rendering- San Gabnel Municipal Yard rendering- San Gabnel Municipal Yard Address 927 E Grand Ave„ San Gabriel, California 90680 Project Description: The Municipal Yards Facility artfully combines the diverse and evolving programming needs of the Public Works Department for the City of San Gabriel which encompasses the Maintenance Division, Engineering, and Administration Staff into one facility on a challenging and limited site. Located on a 3.5 acre narrow sloping parcel of land bordering a wash on one side and homes on another, the new Maintenance Facility for the city of San Gabriel had programmatic challenges with vehicular circulation, and noise mitigation that were resolve architecturally. The facility considers sustainable design features such as native plantings, recycled materials, and north - south fenestration orientation for energy efficiency. GPa was responsible for developing the needs assessment and programming for the facility and proceeded through design and construction documentation. Key Personnel: Jack Panichapan - Mr. Panichapan acted as the Principal in Charge and was responsible for the design of this project for the exterior and interior including furnishing. Kent bueter - Mr. bueter was the Project Architect and was in charge of the construction documents and construction administration for the project which also included coordinating documents between all the disciplines. Protect Size; 34,600sf Completion Date, 2016 Municipal I Corporate YA6=MMA City of Santa Mo- RFP Reference # 1 Contact: Charlene King, Associate Engineer, Construction & Operations WRD Phone: (567) 275-4252 Email: cking@wrd.org Project: Water Replenishment District Tenant Improvement Key Personnel: Jack Panichapan and Kent Klueter Reference #2 Contact: Jennifer Bollman, PJM-1, Associate Project Manager Southern California Edison CBRE I Global Workplace Solutions Phone: (626) 476-0300 Email: Jennifer.Bollman@sce.com Project: SCE On -Call Services Key Personnel: Jack Panichapan and Vic Nguyen Reference #3 Contact: Jeff Townsend Associate Engineer, City of Buena Park Phone: (714) 562-3680 Email: JTownsend@buenapark.com Project: Ehlers Event Center Key Personnel: Jack Panichapan and Vic Nguyen Reference #4 Contact: Dustin Alamo Vice President, Griffin Structures Phone: (949) 497-9000 Email: dalamo@griffinstructures.com Projects: Westminster Corporate Yard Campus Key Personnel: Jack Panichapan and Kent Klueter Reference #5 Contact: Patricia "Patty" Pena Management Analyst, City of San Gabriel Phone: (626) 308-2825 Email: Ppena@sgch.org Project: San Gabriel Municipal Yard Facility Key Personnel: Jack Panichapan and Kent Klueter 0 25 �1 —,31' R,org Clty of SanfP Page 17 d1MNfoc Page 17 OUR SERVICES It appears the City is looking for an overall diverse set of services and expertise rather than a specific project or task, we have endeavored to provide an overall approach, philosophy, and scheduling to all of services being requested. For nearly 30 years, GPA has provided architecture, planning, and interior design services internally. We can offer the following range of services based on each individual project need. NEEDS ASSESSMENT • The needs assessment is a fundamental step in discovering the vital issues of the buildings program, scope of work, and current and/or future needs. Completion of the assessment will effectively dictate staff/ building planning and future renovations for many years to come. We have completed needs assessments serving as a foundation to design planning and budget for municipal facilities in a vast range of types, needs, and sizes. • PROGRAMMING & REVIEW OF PREVIOUSLY DEVELOPED ARCHITECTURAL PROGRAMS • We help the client to review and assess previous studies of their existing facilities and develop a solid program that initiates the physical building design process. SITE ANALYSIS AND FEASIBILITY STUDIES • Our site studies regard the community, codes, zoning, ease of circulation, department infrastructure, urban infrastructure and transportation, and are often aligned with maximizing passive sustainable strategies. Our in-depth site analysis regards the community context, codes, zoning, ease of circulation, department infrastructure, urban infrastructure and transportation, and are often aligned with maximizing passive sustainable strategies for Urban Design and Master Planning. • SPACE PLANNING • Stemming from our expertise and experience with office planning, we would develop design schemes for workstation layouts needed for optimal function of the client within a given space. • CONCEPTUALISCHEMATIC STUDIES • We work closely with the client developing ideas and the program to ensure that the design from beginning to end is an expression of the client's needs and budget while having the design enhance connectivity within the surrounding community. • 3-D MODELING AND RENDERING SERVICES • We render buildings and spaces to convey to our clients and the surrounding community vivid 3-dimensional characteristics of the proposed design from schematic design to design development. SCHEMATIC DESIGN; NEW LAYOUT, EXISTING PLANS, RENOVATION AND RESTORATION PLANS, AND DEMOLITION PLAN. • We work closely with the City developing ideas and the program to ensure that the design from beginning to end is an expression of the client's needs and budget while having the design enhance function and safety of the facility while maintaining connectivity within the surrounding community. DESIGN DEVELOPMENT OF FACILITIES AND PARKS, INCLUDING ELECTRICAL, PLUMBING, HEATING AND AIR CONDITIONING (HVAC) PLANS • Above and Beyond working to develop Mechanical, Electrical and Plumbing systems for Facilities and Parks, we work with many additional disciplines as well including Structural Engineering, Landscape Architects and Civil Engineer. • PROJECT ADMINISTRATION & MANAGEMENT SERVICES • We have a wealth of experience in orchestrating consultants and the team to ensure integrity remains in the function and intent of design throughout the process. • 25 g�/\f� g Qty of Santa Page 18 ` 11i�Aw cMMLaI/!b Page 18 • ENTITLEMENT PROCESSING • We have experience with CEQA and California Coastal Commission procedures, as well as local city planning and plan check procedures throughout California. In every step of the way we are there to communicate solutions to community sensitivities and facilitate an expedient entitlement. • SITE DEVELOPMENT PLANNING • Our experience ranges from designing master plans for complex city yard facilities, campuses for water districts, to smaller urban infill projects and projects that involve challenging topological conditions. HISTORIC PRESERVATION PLANNING, REVIEW, AND DESIGN • Restoring historic city buildings (including the Irving Gill designed Oceanside City Hall), members on our team have had a rich experience with work on renovation of sensitive historical landmark buildings, and working with historical landmarks preservation committees. �a197ayKe7ri 1911_R Ni :1;7 :k91 :i'FI9I_R I z I I21:C7a12III r7I I11019I F9 • Many of our projects have involved older existing buildings with often tight and complex conditions in which we resolve and retrofit for ADA compliance. • SCHEDULE DEVELOPING • We have a wealth of experience scheduling and phasing projects for design and construction, including for existing facilities, many which allow for continuous occupancy during construction. • CONSTRUCTION DOCUMENT DEVELOPMENT, SPECIFICATION WRITING • Our office provides precise construction document work, often leading to minimal change orders resulting in projects that have a high likelihood of on time and on budget. • COST ESTIMATING SERVICES • We can provide the client with good conceptual cost estimates based on our experience and history with working on a large range and variety of municipal project types. For in-depth cost analysis during design development, we work with an experienced team of cost estimators that can give specific construction costs to help us meet the budget during design. • CONSTRUCTION MANAGEMENT INCLUDING INSPECTIONS • We work closely with Griffin Structures- A construction management company that has decades of experience in the construction of Civic projects. We have a wealth of experience in orchestrating consultants and the team to ensure integrity remains in the function and intent of design throughout the process. • CONTRACT BIDDING AND/OR NEGOTIATIONS SERVICES, I.E. CHANGE ORDERS, ETC. • During construction, there could be added value in spotting solutions that can improve the building and save costs which results in change orders during construction. We would be there to rectify the situation and clarify this with the client and the team to ensure the project remains on schedule and on budget. CONSTRUCTION CONTRACT ADMINISTRATION • In order to ensure quality, we recommend being retained for construction administration. We are there to verify that the building meets the design intent, quality, as well as code and energy issues as depicted on the construction documents. • INTERIOR DESIGN, INCLUDING SELECTION AND/OR DESIGN OF FURNITURE, FIXTURES AND EQUIPMENT • GPa can provide design and/or recommend selection of furniture, fixture and equipment. We have extensive experience and expertise in office planning and interior design and can provide these services. We foresee the coordination of workstations, and general equipment and furniture that correlate to interior design. 0 2 5 �11M1nM rg Clty of Santa R Page 19 FURNITURE EVALUATION, SELECTION AND IMPLEMENTATION • Define selection criteria and guideline specifications • Define panel, electrical and component requirements • Develop Detailed Office and Workstation Plans • Oversee Development of Final Furniture Shop Drawings • Oversee the Final Purchase Order Requirement • Prepare Furniture Installation Punch list • MOVE MANAGEMENT SERVICES • Our team has a lot of experience in regards to move management services. Many of our projects involve construction during occupancy where we have assisted the client temporarily relocate from one area to another. SUSTAINABLE DESIGN AND/OR LEED DOCUMENTATION SERVICES • Our standard practice is sustainable design. Our staff is LEED accredited and are experienced with helping the project attain LEED certification when necessary. • COORDINATION WITH OTHER CONSULTANTS, AGENCIES, AND UTILITY PURVEYOR • We have a wealth of experience in orchestrating consultants and the team to ensure integrity remains in the function and intent of design throughout the development of the Project. • OTHER MISCELLANEOUS ARCHITECTURAL SERVICES • Specification Writing • Construction Contract Administration • LEED Documentation Services • Historic Preservation Planning, Review, and Design 2 5 �11M1vg3cll� 4,rg Clty of Santa Page 20 ° SAMPLE SCHEDULE ` ! { | | ; ! .. ! .! • !)i : �!! b! ! ( �.. .[_ � !!! | ))) \ |] - _ - ) _ _ .., .. . ..' .. 4 . ; � �� \ \ ,,,,,,,,,,,,,,,,| , 25am 9�, ~~Page 21 Ili Space Planning & Architectural Consulting Services (RFP No. 20-040) Appendix ATTACHMENT 3 CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California County of ORANGE Subscribed and sworn to (or affirmed) before me on this 24T" day of MARCH , 2020, by JACK PANICHAPAN , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me Notary Public Signature Notary Public Seal Due to current State mandated protective/preventive measures, we are unable to notarize this document. When needed, we will happily notarize this document when protective measures are lifted. per your request. 25a—g N�fSafPRFP 0 �e Page 22e 22 Space Planning & Architectural Consulting Services (RFP No. 20-040) NON -LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, disclose Signed: which exceed $100,000 and that all such subrecipients shall certify and Title: PRINCIPAL/CEO Firm: GILLIS & PANICHAPAN ARCHITECTS. INC. Date: 3/24/2020 0 2 rJ �—,3/"org Clty of SanfP Page RFP d1MNfvd/s; Page 23 Space Planning & Architectural Consulting Services (RFP No, 20-040) NON-DISCRIMINATION CERTIFICATION The undersigned Contractor or corporate officer, during the performance of this contract, certifies as follows: 1. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Contractor shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 0 2 �11Mtg /'norg Clty of SanfP Page RFP d1MNfvD�1/S Page 24 ,E�TiIFI..�_TI,•, , Space Planning & Architectural Consulting Services (RFP No. 20-040) 7. The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subContractor or Contractor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any Contractor of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: (rj1G��;} Title: PRINCIPAUCEO Firm: GILLIS & PANICHAPAN ARCHITECTS, INC. Date: 3/24/2020 0 2rJ�—,3/'9org Clty of SanfP Page RFP d1MNfNMM Page 25 ■ Space Jack Panichapan, AIA, NCARB, LEED", AP CEO/Principal Role in the Project: As the Principal, and Project Director, he is committed to managing incoming documents, coordinating consultants and handling discrepancies to ensure accuracy in the delivery of the project personally for every client. Experience: Experience with the requirement and tasks Years of Experience: 26 Mr. Panichapan has over twentyyears of experience, ranging from new buildings, renovation, and interior Years with GPa: 16 design, to complete city campus master planning. Throughout his career, he has extensive experience in the needs assessment, site survey and ADA analysis in various type of building, such as municipal, Registration: water district, corporate yard, health care facilities, and schools. Professional Architect, CA, Relevant Experience 29344 Professional Architect, IL, City of Escondido - Need Assessment, Maintenance and Water District Facility 001-018109 LEED Accredited Professional Mojave Water Agency - Need Assessment, New Agency Headquarters Facility, and Central Operation Center Education: • Moulton Niguel Water District - Need Assessment on Administration Building M. Arch, 1997, Architecture, Iowa State University City of Westminster - Corporate Yard and Police Department, Needs Assessment and Site Planning B. Arch, 1996, Architecture, Iowa State University City of San Gabriel - Municipal Yard Facility Professional Affiliations: University of California, Irvine, Health - On -Call A/E Services American Institute of Imperial Irrigation District - Needs Assessment on Multiple Department Architects National Council of City of Fullerton - Public Facilities and CNG Station Architecture Registration Board City of Santa Ana - Jerome Center, Tenant Improvement City of Santa Ana - Santa Ana, California (Multiple projects including Fire Station and Community Center Remodel) • City of Moreno Valley - Facilities Corporate Yard Needs Assessment and Concept Design Mission Springs Water District - Needs Assessment and Concept Design • Water Replenishment District of Southern California -Administration Needs Assessment and Tenant Improvement City of Paramount - Progress Park Multipurpose Facility • Chicago Public School - 5 Major capital Renovation, 2 ADA Renovation, and 16 ADA Survey 0 2 5 Mlw,g�Fc1M12d o Qty of Santa Page 26 ■ Space Kent Klueter. AIA. LEED� AP Project Architect Role in the Project: Mr. Klueter is experienced in project coordination and management including developing working drawings, coordinating with engineering consultants, coordinating production of construction documents and building department, administration of the bidding process, ADA compliance, building code requirement, specification, and construction administration. Experience: Experience with the requirement and tasks: Years of Experience: 27 Years with GPa: 20 With 27 years of experiences, and 20 years with GPA, Mr. Klueter has been working with varies types of project, such as municipal, water district, police facility, corporate yard, pump station, maintenance Registration: facility, civic facilities and training center (dispatch centers and essential facility). Professional Architect, CA, Relevant Experience: 25189 LEED Accredited Professional Mojave Water Agency - Need Assessment, New Agency Headquarters Facility, and Central Operation Center Education: • Moulton Niguel Water District - Need Assessment on Administration Building, Moulton Niguel, CA B. Arch, 1990, Architecture, California Polytechnic State City of Westminster - Corporate Yard and Police Department, Needs Assessment and Site University, San Luis Obispo Planning Professional Affiliations: City of San Gabriel - Municipal Yard Facility American Institute of University of California, Irvine, Health - On -Call A/E Services Architects National Council of City of Long Beach - On -Call A/E Services Architecture Registration Board City of Paramount - Tenant Improvement City of Fullerton - Public Facilities and CNG Station • City of Santa Ana - Jerome Center, Tenant Improvement City of Santa Ana - Santa Ana, California (Multiple projects including Fire Station and Community Center Remodel) • Marine Corporation Community Services - Indoor Firing Range, North Camp Pendleton, CA City of Moreno Valley - Facilities Corporate Yard Needs Assessment and Concept Design • City of Stanton - Municipal Corporate Yard Facility • Water Replenishment District of Southern California - Administration Needs Assessment and Tenant Improvement, Long Beach, CA 0 2 5 �11M1vg�fclX2CR., Clty of SanfP 27 Page 27 Space Planning & Architectural Consulting Services (RFP No� Vic Nguyen, AIA, LEED° AP Design Director Role in the Project: Mr. Nguyen is responsible for design presentation and quality control. With graphic, 3-D modeling and BIM expertise, he can assure quality project team coordination in every step of the deign process. Moreover, he is in charge of project approvals at all stages from planning to building entitlement. Experience: Experience with the requirement and tasks: Years of Experience: 19 Mr. Nguyen has over nineteen years of experience, ranging from development of complex mixed use, Years with GPa: 9 civic, and transportation oriented projects, to highly detailed interiors of residential, retail, health care, and office environments. He has a wealth of experience working with the cities and the community Registration: directly to attain consensus for a project design. Registered Architect, CA, Relevant Experience: C-30250 LEED Accredited Professional University of California, Irvine, Health - On -Call A/E Services Education: Family Health Center Renovations - Santa Ana and Anaheim UCI Health Location B. Arch. 2000 Architecture, Mojave Water Agency - Need Assessment, New Headquarter Facility, and Central Operation University of Arizona Facility, Apple Valley, CA Professional Affiliations: Moulton Niguel Water District - Need Assessment on Administration Building, Moulton Niguel, CA American Institute of Marine Corporation Community Services - Indoor Firing Range Architects National Council of City of Fullerton - Public Facilities and CNG Station Architecture Registration Board City of Westminster - Corporate Yard and Police Department, Needs Assessment and Site Planning USGBC Orange County • City of Barstow -Needs Assessment &Conceptual Design for City Hall Campus City of San Gabriel - Maintenance Facility Yard • City of Riverside - Pyrite Canyon Water Treatment Facility City of Anaheim - Linda Vista Reservoir and Pump Station • Sandra Day O'Connor Federal Courthouse, Phoenix AZ • Funaro Corporate Offices at One Penn Plaza, New York NY Master Plan for Cathedral City Civic Center, Cathedral City CA • Solon 94 and Residence, New York NY 25a—,4 N�fSafPAga RFP 28 .. + e r9 Page 28 Experience: Years of Experience: 11 Years with GPa: 11 Education: B. Arch., 2006, Architecture, University of California, Berkeley Space Cynthia Perez Designer Role in the Project: Ms. Perez works closely with the Project Architect and Principal with the coordination of team members. She handles product research, color/material for furniture selection, and 3-D renderings. In addition, she is also involved in the coordinating production of construction documents, administration of the bidding process, and construction administration. Experience with the requirement and tasks: Ms. Perez has experiences working through all project stages process. Moreover, she worked on many types of project, such as municipal, administration office, pump station, maintenance facility, firing range, training facility and corporate yard. Relevant Experience: Mojave Water Agency - Need Assessment, New Agency Headquarters Facility, and Central Operation Center • Marine Corporation Community Services - Indoor Firing Range Yorba Linda Water District - New Administration Facility • Moulton Niguel Water District - Need Assessment on Administration Building • City of San Gabriel - Maintenance Facility Yard City of Riverside - Pyrite Canyon Water Treatment Facility • City of Westminster - Corporate Yard, Maintenance Facilities, Police Department, and Boy and Girl Club City of Fullerton - Public Facility and CNG Station • City of Stanton - Municipal Corporate Facility Yard City of Barstow - Needs Assessment & Conceptual Design for City Hall Campus • Palmdale Water District - Master Plan & CMU Wall for District Headquarters Facility • Water Replenishment District of Southern California -Administration Needs Assessment and Tenant Improvement, Long Beach, CA • University of California, Irvine, Health - On -Call A/E Services University of California, Irvine, Health - Gottschalk Exterior Fagade Renovation City of Burbank - Master Plan for Corporate Yard 25Gw9 419 P C Oi $QO1igRFP Pagee 29 29 ■ Experience: Years of Experience: 3 Years with GPa: 2 Education: B. Arch., 2017, Architecture, NewSchool of Architecture + Design Project Availability: Miranda Luce Key Designer Role in the Project: With three years of experience, Ms. Luce has experiences working on difference stages of the project from schematic design to construction drawing. She works closely with the project architect and principal on graphic presentation, 3D modeling and rendering, detail and construction drawing, and marketing documents. Experience with the requirement and tasks: Ms. Luce has experiences working through all project stages process. Moreover, she worked on many types of project, such as municipal, administration office, pump station, maintenance facility, firing range, training facility and corporate yard. Relevant Experience: • City of Redondo Beach - City Council Chambers ADA Retrofit City of Long Beach - Long Beach Municipal Urban Storm water Treatment Facility Southern California Edison - Seismic Retrofits: Santa Ana, Redlands, Valencia, and Rialto • Southern California Edison - Seismic/ADA Retrofits: Long Beach Inland Empire Utilities Agency - CCWRF Lab and Security Improvements • LADWP -Van Nuys Building Conceptual Design • City of Ontario - Need Assessment on Service Center University of California, Irvine, Health - On -Call Architectural and Engineering Consulting Services • City of Oceanside - Pure Water Treatment Facility Southern California Edison - GO-1 Tenant Improvement BSMWC - Leahy Well • EMWD - Gate 5 Needs Assessment City of North Tustin - Simon Ranch Reservoir • University of California, Irvine, Health - Gottschalk Exterior Fagade Renovation • Water Replenishment District- Field Operations and Storage Annex Needs Assessment City of Anaheim- Linda Vista Electrical Building Qiy of Santa Am- RFP Page 30 Experience: Years of Experience: 22 Registration: 2006, Structural Engineering Certification,CA, S4971 1992, Registered Professional Engineer, CA, CE-49775 Education: B So. 1987, Civil Engineering, University of California, Irvine Space Planning & Architectural Consulting Services (RFP No� Richard Suzuki, P.E., S.E. Structural Engineer Experience with the requirement and tasks: Mr. Suzuki is experienced in all phases of structural engineering and design analysis for different types of structures including mixed -use multi story facility, retail buildings, tilt -up industrial buildings, restaurants, police and fire stations, steel office building and subterranean parking structures. He is involved with the project from the conceptual design all the way though construction by performing site visits during construction as well as the review of various structural submittals. Relevant Experience: Mojave Water Agency - New Agency Headquarters Facility-LEED Gold Palmdale Water District - Master Plan & CMU Wall for facility • Water Replenishment District of Southern California - Administration Needs Assessment and Tenant Improvement • South Coast Water District - Operations Center Facility • Yorba Linda Water District - New Administration Facility Banning Police Department - Banning, CA • University of California Irvine - Student Housing "Puerta del Sol' and "Camino del Sol' - LEED Gold University of La Verne - La Verne, CA • Jurupa Community Services District - Tenant Improvement City of Stanton Maintenance Facility - Stanton, CA Town of Yucca Valley - Facilities Master Plan • City of San Gabriel - Maintenance Facility City of Moreno Valley - Facilities Corporate Yard Needs Assessment and Concept Design • City Maintenance Facility Yard - Santee, CA • City of Paramount - Progress Park Multipurpose Facility City of Paramount - Tenant Improvement • City of Santa Ana - Santa Ana, California (Multiple projects including Fire Station and Community Center Remodel) 2 5 a g4,Q5or9 C Oi $QO1Page RFP 31 .. .. .... P Experience: Years of Experience: 12 Registration: Professional Engineer, CA, M35789 LEED Accredited Professional Education: M.S. Mechanical Engineering, University of Bridgeport (CT), 2006 B.E. Mechanical Engineering, Sarder Patel University (India), 2002 Professional Affiliations: ASHRAE Associate Member since 2006 Space Hiten Sheth P.E., LEED", AP Principal / Mechanical Engineer Role in the Project: As the Principal/Mechanical Engineer, he is committed to managing projects as MEP leader with hands on design work, in-house quality control and coordination between various trades to ensure accuracy in the delivery of every project personally for every client. Experience with the requirement and tasks: Mr. Sheth has more than 10 years of experience of engineering and design for various heating, ventilation and air condifioning systems such as variable air volume system (VAV), constant air volume (DX and Package), chilled water and heating hot water based central plants, variable refrigerant flow system (VRFs), under floor displacement ventilation systems (UFADs) and 100% outside air system for various healthcare and pharmaceutical applications. Mr. Sheth has had large exposure to design of various hypes of occupancies like office spaces, city halls, auditoriums, hospitals, medical office buildings, laboratories, educational and commercial restaurants. Relevant Experience: • City Of Simi Valley (Prime Consultant): Upgrade of existing HVAC system for city hall and DMV building (Double deck AHU upgrade with title 24 compliance and upgrade of existing air distribution system. Pneumatic to DDC controls). A federally funded project (ARRA Stimulus). • DEA - Los Angeles - 40,000 SF TI for existing Federal Facility. 16th Floor Wilshire - Energy Upgrade replacing existing double deck AHUs and CAV system with energy efficient VAV system along with brand new loop air distribution system. • IWBT (Interim West Bus Terminal): Design of waiting area building (50,000 SF) adjacent to Bradley international terminal at LAX. LEED silver project. Fess Parker Waterfront Hotel: 5 star hotel with 200 guest rooms, ball room, spa, commercial kitchen, auditorium, indoor swimming pool, lounges and multipurpose spaces. Approximately 200,000 SF of conditioned space. • Design of various office Tls for Haven Pointe, Rancho Cucamonga. • Various large and mid -size Tls for American Career College in Long Beach and Anaheim campuses. • Owner's representative for American Career College for their Texas and Florida campuses. • USC ophthalmology TI in city of Arcadia. AHU replacement for USC - McKibben Hall. • Various tenant improvement projects at USC's Health science campus, Los Angeles, CA. RFP 25a,406 g C Oi$QO1Pige32 Page ■ Experience: Years of Experience: 26 Registration: Civil Engineer, California 46651 Geotechnical Engineer, CA #2517 Education B.S., Bangladesh Engineering University, 1978 M.S. Civil Engineering, Arizona State University, 1982 Ph.D., Civil Engineering, University of Arizona, 1987 Space Hashimi Quazi, Ph.D., P.E., G.E, Geotech Engineer Role in the Project: In his capacity as Principal in Charge or Project Manager, Dr. Quazi provides quality control, budget oversight, and technical assistance on various types of projects, including pipelines, wastewater treatment plants, reservoirs, and other related studies. He has supervised site investigations and prepared technical reports for facilities located in areas of high liquefaction potential and difficult subsurface conditions. Experience with the Requirement and tasks: Dr. Quazi has over 26 years of experience providing geotechnical engineering services and has earned a reputation for quality work provided in an honest and ethical manner, on time and on budget. He is a member of the Executive Committee responsible for the executive functions. Relevant Experience: • Fox Plaza - Riverside, CA East Valley Water District Administration Building - Highland, CA Eastern Municipal Water District Administration Building Expansion - Perris, CA • Lloyd W. Michael Water Treatment Plant - Rancho Cucamonga, CA Palm Springs Wastewater Treatment Plant Expansion - Palm Springs, CA • Westside Water Reclamation Plant, Phase 3 Expansion - Victorville, CA • John W. North Water Treatment Plant - Grand Terrace, CA Victor Valley Wastewater Reclamation Facility Expansion - Victorville, CA • Temecula Valley Regional Wastewater Plant Expansion - Temecula, CA Hinkley Water Treatment Plant - Redlands, CA RFP 0 2 5 �11M1-407 g CiN of Santa Paggee 33 Experience: Years of Experience: 16 Space Planning & Architectural Consulting Services (RFP Now Tammy Allee, P.E., ASD/ASP Civil Engineer Experience with the requirement and tasks: Tamara ("Tammy') Allee has over 16 years of professional civil engineering experience in both the public and private sector. Her background includes general infrastructure and public works improvement projects such as transportation including streets and freeways, site improvements for commercial and public facilities, hydrology and storm drains, water distribution, right-of-way engineering, utility modifications, and retaining walls. Ms. Allee is knowledgeable in coordinating design and production of all civil plans and documents, from preliminary planning through construction. She is accustomed to working with federal, state, county and city jurisdictions. Ms. Allee has extensive experience in QA/QC reviews of engineering plans, documents, reports, bids and specifications. Registration: Role in the Project Professional Engineer, CA, Her experience covers projects from inception to completion including project and program 34277, 1982 management, planning, design, and construction. She has experience in working with both the public and private sector including cities, counties, state agencies, federal agencies, school districts, Qualified SWPPP Developer universities, developers, and architects/engineers. & Practitioner, 25572,2015 Relevant Experience: Education: • Inland Empire Utility Agency - Maintenance and Operations Center Facility • Eastern Municipal Water District - Gate 5 Feasibility Study B.S., 1979, Civil Engineering, University of California, Irvine 1-5 at Washington Blvd - Commerce, CA • 1-605 / Carson Street Interchange - Long Beach, CA Water Replenishment of Southern California, Field Operations and Storage Annex - Lakewood, CA 1-5 Managed Lanes PS&E - Rialto, CA • SR-210 / Pepper Avenue Interchange PS&E - Corona, CA 1-710 Freight Corridor Segments 1-7 SWDR & WQAR - Long Beach, CA • 1-15 / Cajalco Road Interchange Reconstruction, PBS&J - Corona, CA • SR-22 Eastbound Beach Boulevard to Orange Crush, - Costa Mesa, CA State Route 1 and Huntington Street in Huntington Beach - Huntington Beach, CA • John Wayne Airport Fuel Tank Storage Facility in Orange County - Tustin, CA Qiy of Santa Am- RFP Page 34 Experience: Years of Experience: 36 Registration: Registered Architect, CA, C-20840 Education: B. Sc., 1973, Landscape Architecture, California State Polytechnic University, Pomona Professional Affiliations: American Society of Landscape Architects Space Harry Kobzeff, ASLA Landscape Architect Role in the Project: Mr. Kobzeff has worked closely with both developers and architects to establish project programs and to carry them out successfully from the early design stages through to the finished product. He design and supervise all projects, as well as revise drawings and design. Experience with the Requirement and tasks: Mr. Kobzeff has managed many projects within a wide range of types, sizes, and jurisdictions. In the public sector, he has met with concerned citizen and special interest groups to evaluate public priorities, as well as local government groups to establish municipal project goals and direction. He is experienced in the governmental, commercial, industrial, institutional, recreational and residential markets in southern California, northern California, Arizona, Texas and Colorado. Relevant Experience: Mojave Water Agency - New Agency Headquarters Facility • Yorba Linda Water District - New Administration Facility City of Stanton Maintenance Facility - Stanton, CA City of San Gabriel - Maintenance Facility • Long Beach Water District Headquarters - Long Beach, California City of Paramount - Progress Park Multipurpose Facility • City of Corona Corporate Yard - Corona, CA • City of Santa Clarita, Consultant to Parks and Recreation Design, Monitoring and Supervising Landscape Maintenance Districts; City of Santa Clarita, California • Santa Clarita Metrolink Station and Slope Refurbishment; Santa Clarita, California County of Los Angeles, Los Angeles County Water Works Vista Irrigation District - Vista, California (54,000 SF Administrative, Operations and Maintenance Campus) LCS Building, Glendale Community College - Glendale, CA • Mark Twain Library - Long Beach, CA • Bernards Brothers Corporate Headquarters - San Fernando, CA 0 2 RFP 5 �1Rwg�fclMIENI , CiN of Santa Paggee 35 Experience: Years of Experience: 20 Certification: Construction Specifications Institute (CSI) Construction Documents Technologist (CDT) CSA America's Greenhouse Gas (GHG) Inventory Quantifier (GHG-IQ) certification. California and Metropolitan Water District Small Business Certified. Federal CCR Trading Partner Certified LEED Accredited Professional Education: B.S., 1984, Geosciences, University of Arizona, Tucson, Arizona MASc., 1988, Environmental Engineering, University of British Columbia, Vancouver, B.C. Professional Affiliations: Member, USGBC Orange County Member, USGBC Los Angeles County Member, USGBC San Diego County Construction Specifications Institute Green Roofs for Healthy Cities Green Roof 101, 201, and 301 Trainer Build It Greenw Space Brad Miller. LEED", AP. GHG-IQ. CDT LEED Consultant Experience with the requirement and tasks: Mr. Brad Miller, LEED AP, CDT, GHG-IQ is the Founder and Principal of Healthy Buildings (Formerly Environmental Concepts Company). Brad has over 20 years of experience in the environmental consulting, contracting and manufacturing industry. One reason Brad founded Healthy Buildings was due to a void of consultants in the sustainability industry possessing a background of Environmental Engineering and Earth Sciences. Relevant Experience: Mojave Wafer Agency, New Agency Headquarters Facility, Town of Apple Valley, CA (LEED Gold) Newport Beach Civic Center and Park, Newport, CA (LEED Gold) • Costa Mesa Sanitary District Corporate Yard, Costa Mesa, CA (LEED Platinum) UCI Medical Center - On -Call LEED Sub -consultant, A/E Services, Orange, CA • Barstow Community Center, Barstow, CA • Bernardo Terrace Corporate Center, Rancho Bernardo, CA City Parkway West Offices, Orange, CA • Claremont MOB, Claremont, CA Hanover Strata Luxury Apartments, San Diego, CA Cricket Wireless Corporate Headquarters, San Diego, CA • Lawndale Community Center, Lawndale, CA Pinon Hills Community Church, Farmington, NM • Saddleback Church Student Zone, Lake Forest, CA • Waxie Sanitary Livermore Warehouse EBOM, Livermore, CA Waxie Sanitary Supply Distribution Centers, Utah and Arizona RFP 0 2 5 �11M1vg�fchlle0, CiN of Santa Paggee 36 We propose to furnish the services based on the hourly billing rates listed below for the services associated with this project. Often we propose an "hourly not to exceed" contract at the beginning of our process. Below is a schedule of hourly billing rates. We tailor our scope and subsequent fee proposals to accommodate the scope of work realizing that there is latitude in both parameters to be discussed during the contract negotiation. These rates we propose will be valid for the contract duration. SCHEDULE OF HOURLY BILLING RATES ARCHITECTURE STRUCTURAL ENGINEER LANDSCAPE ARCHITECT Principal...................................185 Principal ................................... 225 Managing Principal...... Project Director ..........................155 Sr. Engineer VP. ........................... 190 Principal In Charge....... Project Architect .........................135 Sr. Assoc. Engineer ....................... 175 Project Manager........... Job Captain...............................95 Project Engineer ........................... 165 Job Captian............... CAD Tech...................................85 Draft Person ........... ,,,,,,,,,,,,,,,,,,,..105 Draft Person............... Clerical ......................................65 Principal/Consultants. Prinicipal Professional... Senior Professional ................ Project Manager ................. Project Professional .............. Sr. Staff Professional ............. Staff Professional ................. MEP ENGINEER, FIRE. SECURITY + AV CIVIL ENGINEER .....180 Project Principal ..........................270 Project Principal ......................... ,165 ......170 Project Manager .........................225 Project Manager ..................... — 150 ......150 Project Engineer ...........................180 Project Engineer ........................... 130 ......150 Engineer......................................150 Engineer ...................................... 115 ......135 Designer.....................................140 Senior Designer ............................ 110 ......110 CADTechnician ............................135 Junior Designer .............................. 90 ......100 Clerical.........................................95 CAD Technician ............................ 80 Clerical.........................................65 CAL GREEN + LEED CONSULTANT Project Principal ...........................175 Project Professional ......................110 CONSULTANTS When additional consultants are needed, we will be the primary point of contact and the team leader. Our contract will include and convey all consultant fees and contracts as a subcategory of our fee and services. Consultant fees will be charged with an additional 15% management and coordination fee. REIMBURSABLES In our contract we often have a reimbursable allowance. This reimbursable allowance covers fees beyond general B&W printing fees on standard ledger or tabloid size paper. Government fees, delivery costs (such as United Parcel Service charges), and the costs of special sized prints/ reproductions are not included in our fee. These items are "reimbursable" items and will be shown separately on our invoice with a 10% coordination fee. List of reimbursable charges and rates: Printing Reimbursable price range between 0.10 - 4.25 per sf depending on printing type and paper Package and Shipment rates UPS services fee depend on package weight and distance MILEAGE GPa bases our standard mileage rates for the use of a vehicle such as a car, van SUV or pickup will be: 58 cents per mile for business miles based on State of California Employers Association 2020 Mileage Reimbursement Rates Effective January 1, 2020. PERCENTAGE INCREASE GPa's fee shall increase an additional 3 percent for each additional 1 year renewal thereafter. RFP 25G�-411 N�fSafPg 01 9 c ec or9 Page Ol AGREEMENT TO PROVIDE ON -CALL SPACE PLANNING AND ARCHITECTURAL CONSULTING SERVICES THIS AGREEMENT is made and entered into this 17th day of November, 2020 by and between CAP Architecture, Inc. ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On March 30, 2020, the City issued Request for Proposal No. 20-040, by which it sought qualified consultants to provide on -call space planning and architectural consulting services for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 20-040. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services described in the scope of work that was included in REP No. 20-040, which is attached as Exhibit A, and as more specifically delineated in Consultant's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of ten (10) consultants selected to provide services on an on -call basis under REP No. 20-040. The total annual compensation for these services provided by all such consultants selected under REP No. 20-040 shall not exceed the shared aggregate amount of $300,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. 25,94.12 Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on November 16, 2023, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for two 1-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Ifthe services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONSULTANT Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all 25,Pz4#-13 Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. hi accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by Consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 25,OT4f15 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) 2��s41f�C P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: (714) 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Consultant: CAP Architecture, Inc. 8700 Warner Ave, Suite 280 Fountain Valley, CA 92708 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the' City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 20,ps4#-17 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERNIINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIA/HNATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of 20,94.18 Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: 7�" -f�& J M. FUNK Sr. Assistant City Attorney FOR APPROVAL NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONSULTANT CATHLRIAE E:.�.D Title: CEO 26G419 EXHIBIT A Appendix ATTACHMENT SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR SPACE PLANNING AND ARCHITECTURAL SERVICES RFP NO.: 20-040 Introduction and Background: The City of Santa Ana intends to retain Space Planning and Architectural Services on an as -needed or "on -call' basis. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide space planning and architectural services for a variety of projects on an on -call basis. Areas of responsibility shall include architectural, space planning, structural, construction management, mechanical and electrical engineering, ADA survey, and move management services. On an on -call, as -needed basis, the selected firm(s) may be asked to provide professional services on specific, project -by -project basis, based on an agreed -upon scope of services and fees. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana. The architects and engineers in the firm must be licensed and legally qualified in the State of California to practice the work for which consideration is requested. Selected firm(s) shall have the necessary qualifications and experience to provide space -planning, architectural, and engineering consulting services to the City. Services may involve all or some of the phases of project development and shall include, but not necessarily be limited to, the following activities: Site Analvsis Perform site analysis during initial design work. This may include site visits, photographs, analysis of existing space(s), meetings with various City departments to discuss specific space requirements. Conceptual Lavouts/Space Planning Prepare alternative preliminary space layouts, including engineering details and engineering calculations, and estimates of probable costs for each alternative. Present information to the City along with a written response of the advantages and disadvantages of each alternative plan taking into consideration operational, programmatic, adjacency needs and appropriate design standards. Permits/City Approvals (City as regulatory agency) Assist City departments in obtaining entitlements, permits and other City approvals, as required. Architectural, Interior Design, and Engineering Services Provide architectural, structural, mechanical and electrical engineering services and cost City estimating services during the schematic design, design development and construction document phases. Work products shall include engineering details, engineering calculations, architectural plans, and elevations, material specifications, cost estimate, and final plans and specifications. Prior to acceptance of design, Consultant is to prepare a summary report detailing the effort of utility coordination, IT coordination, and due diligence for the City's review and acceptance. Third -party cost estimate and constructability review may be included in the design effort at the City's request. 1. Schematic Design: Develop schematic design site plan drawings illustrating the scale and relationship of project components. 2. Design Development: Prepare design development package consisting of: a) Drawings and other documents that outline repairs or solutions and describe the size and character of the project with respect to architectural, interior, structural, mechanical and electrical systems b) Materials and samples c) Other required elements based on the approved schematic design documents. Designs must comply with the current Building codes and any other City requirements. Additional site visits and coordination with City departments will be required to ensure that design development meets the department's needs. 3. Construction Documents: Prepare construction documents consisting of plans and specifications, calculations, and cost estimates setting forth in detail the requirements for the construction of the project based on the approved schematic design and design development documents. The construction documents will include, but not limited to: plans, details, and specifications for structural, electrical, mechanical, plumbing, ADA requirements, parking, and landscaping; all fully coordinated with the architectural design. Plans should include recommendations for green building standards and sustainable development to reduce costs, improve the health of building occupants, and reduce the negative impacts to the environment. A refined cost estimate based on the final construction documents shall also be prepared. There shall be no additional costs due to revisions of the drawings to bring the design up to code compliance. Assist the City departments in obtaining reviews and approvals from applicable public agencies for design reviews, plan checks, and permits. Assist the City in obtaining all required permits, reports, and other information to bid the project. The City will pay all permit fees. The Consultant shall be required to provide continued communication and feedback with various City personnel throughout the process to provide a cost-effective and quality design that meets the needs of the client department(s). Post Design Services At the City's sole discretion, assist the City Department(s) with the following services. 1. Bidding a) Preparing bid documents and packages b) Answering bidder's questions City c) Scheduling and attending pre -bid conferences and job/site walks d) Preparing bid addenda e) Preparing bid analyses and reviewing and responding to bidders' submittals, such as shop drawings, product data, samples and proposed equivalent products and materials. 2. Construction and Construction Management a) Prepare "as -built" drawings, in current CAD format, as required b) Visit construction site as needed to monitor quality of the work and resolve construction issues. c) Assist engineer, consultant and inspector with interpretation of the following: • Plans and specifications • Analysis of change conditions • Development of corrective actions • Review of shop drawings and other submittals • Review, negotiation and preparation of change orders d) Manage the construction phase and coordinate construction meetings to ensure the project is completed on time and within budget. • Provide weekly estimates of percent of work completed • Approve vendor invoices for submittal to the City. Move Management Services At the City's sole discretion, assist the City Department(s) with the following services. • Survey all existing items to relocate. • Meet with client and the client's furniture vendor to verify the placement of all items for move. • Third party/peer review of architectural plan(s). • Prepare move plans to show numbering system for ease of labeling boxes and items to move. • Prepare "move in" sketches for mover use, showing office and common area layouts. • Coordinate with the City's Telecommunication Services and instruct staff in preparing for the move. • Coordinate and closely supervise move labor. • Be responsible for all post -move follow-up. Special Services • Complete the State of California ADA surveys. • Provide value engineering services upon request. • Complete LEED Certification documentation upon request. Plans and Documents All plans and other documents prepared by the Consultant on behalf of the City shall become sole property of the City. All documents and files must comply with current requirements set forth by the various entities for record retention. Fee Proposal: In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: City The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Proposer. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination by Contractors" for each firm on their team. City EXHIBIT B ARCHITECTURE 8700 WARNER AVE • SUITE 280 • FOUNTAIN VALLEY • CA 92708 Col r W9161 WA0k revel►rel REQUEST FOR PROPOSALS FOR SPACE PLANNING AND ARCHITECTURAL SERVICI RFP NO.: 20-040 1. STATEMENT OF QUALIFICATIONS A. COVER LETTER We are pleased to present qualifications of our firm, CAP Architecture in conjunction with IMEG Corp, to provide professional services for the City of Santa Ana. The firm was founded by Catherine Peppard, AIA, in 2011 and the office is based in Fountain Valley, within proximity of Santa Ana. She is personally and actively involved in each of the firm's projects and should Cap Architecture be selected, she is committed to be fully engaged and hands-on. Primary Point of Contact: Catherine Peppard, Cap Architecture Inc., 8700 Warner Ave, Suite 280, Fountain Valley, Ca 92708 Phone: 714.978.2550 Cap Architecture Inc. holds the following certifications. State of California Small Business (SB) certification, # 1797270 City of Long Beach Small Business certification, # 288365 WOSB certified. B. CONTRACT AGREEMENT STATEMENT Cap Architecture Inc. concurs with all provisions as contained in the Agreement attached as Attachment 2 in the Appendix of the above RFP. Cathenr e Teppov( Catherine Peppard, Date:04/20/2020 Member Rotary Club of Santa Ana 25U-424 C. FIRM AND TEAM EXPERIENCE Cap Architecture Inc is an architectural firm with extensive experience in producing design and construction documents for tenant improvements and associated services. The majority of our projects are within existing structures and so our services are more tailored and unique to the challenges that come with the unknown. We are thorough in compiling existing documentation including field verification of existing conditions and measurements, creation of construction documents to reflect known conditions and allow for unseen solutions, and especially speedy resolution of RFIs and submittals. We provide full turn -key services, some of which include: • Survey, assessment and reporting of existing conditions. • Comprehensive Design and Construction documents including specifications. • Specific and custom detailing for unique conditions. • Full support during construction including field reports, documentation and continuous liaison with owner and contractor. Cap Architecture has teamed with IMEG as our MEP consultant for this project. Our firms have successfully completed multiple projects together for the Orange County Public Works Department, OC Public Libraries, Disneyland Resorts, Los Angeles Unified School District and the OC Sheriff -Coroner Department. The following is a list of Key Personnel: Position Main Lead Secondary Lead Architect Catherine Peppard (Primary Contact) Michael Shewbridge Structural Eng. Terry Tsang Arbi Melekian Mechanical Eng. Bob Okajima Efrain Gonzales Electrical Eng Tiffiny Mansouri Boris Arutyunyan Plumbing Engineer Korey Kowata Stephen Moes Pro)ec[ WL�.dM�ch.mc.11 Terry Korey TifI M �� ORGANIZATION CHART 256GE425 ARCHITECTURE 8700 WARNER AVE • SUITE 280 • FOUNTAIN VALLEY • CA 92708 CATHERINE A. PEPPARD Architect, State of California, Registration #C29591, Summary: Ms. Peppard has been in the Architectural and Engineering profession since 1981, when she graduated from college in Ireland. After 9 years of international experience, she relocated to California where her experience expanded to managing new build and tenant improvement projects for public works and major amusement centers. Following a 5 year interlude with a major wireless telecommunication firm as a Field Engineer, she joined MSA Architecture & Planning as a partner in 2003. She started her own architectural practice, CAP Architecture, in 2011. Catherine's experience in the Architectural and Engineering Industry is extensive and spans over 32 years. She is directly involved in her projects from inception, through to construction and final payments, including budgeting and coordination. The scope of her project experience includes institutional, educational, commercial and residential, with an emphasis on modifications, code compliance and upgrading of facilities. Her tenant improvement and modification projects include libraries, shopping malls, offices and public buildings. She has also direct experience and unqualified success with planning and plan check submittal and approvals in over 200 jurisdictions in Southern California. Sample Past Projects and Experience: Orange County Public Libraries • Aliso Viejo Branch, HVAC Replacement • Laguna Beach Branch, Entrance and Roof renovations • Rossmoor Library, Service Area Modifications • Fountain Valley Library, Concrete parapet extensions. Orange County Sheriff's Department • Central Jail Complex, Infrastructure Assessment • Men's Central Jail, Pod A Flood Protection City of Irvine, Public Works Dept. • Northwood Community Park Memorial Expansion • Harvard Park Facility Improvements. 25G-426 Bob 0 ka j i m a, PE, Associate DBIA, LEED AP Mechanical Engineer *IMEG Bob's vast engineering experience includes designing, budgeting, overseeing production, and construction administration. He is involved in a project from initiation to completion, providing comprehensive project knowledge. He is also experienced in coordinating various engineering disciplines, field surveying, and assisting in the permitting process with local, county, state, and federal agencies. Bob specializes in the design and construction of central plants including cogeneration, upgrading of various mechanical equipment and systems, and comprehensive master planning and infrastructure assessments. EXPERIENCE PROJECT EXPERIENCE 30 Total, 25 with Firm EDUCATION Orange County Public Works Department, CA University of Southern California, BS • HVAC and Dehumdification Systems Installation, Modjeska House: $120,000 Mechanical Engineering • Utility Feasibility Study, County Operations Center • AHU Replacements (4), County Operations Center REGISTRATIONS • HVAC and Chiller Replacement, HCA Clinic: $400,000 Professional Engineer • AHU Replacement, (2) Juvenille Hall California (M29915) • HVAC Replacement, OC Courthouse Building • Chiller and Cooling Tower Replacement, Probation Ofice ACCREDITATIONS • 1st and 6th Floor Box Replacements, Brad Gates Building LEED Accredited Professional • County's BMS System Evaluation Central Utility Facility Designated Design -Build Professional • Cogeneration Study (DBIA) 2016 • Seismic Evaluation (Cooling Tower) • Boiler and Electric Steam Turbine Water Pump Study and Installation: $165,000 OC Public Libraries Branches, HVAC Replacement and Infrastructure Upgrades • Aliso Viejo Branch: $300,000 (Chiller and Thermal Energy Storage Replacement) • Laguna Beach Branch:$313,000 • Los Alamitos/Rossmoor Branch: $350,500 • Rancho Santa Margarita Branch: $400,000 Orange County Sherrifs Department, CA • 423,873-sf Central Jail Complex Infrastructure Assessment • DOC System Installation, Men's Central Jail, Women's Central Jail, Intake/ Release Center: $1.2M • HVAC Renovation, Katella Shooting Range: $250,000 • Kitchen Renovation, Men's Central Jail • Pod A Flood Protection, Theo Lacy Facility: $95,000 • Chiller Replacement, Theo Lacy Facility • Lucks Oven Installation, Theo Lacy Facility City of Los Angeles Housing Authority, CA • Union Tower Infrastructure Upgrades: $3M 25G-427 Efrain Gonzalez EXPERIENCE 17 Total, 5 with Firm EDUCATION BS, Mechanical Engineering, CA State University Los Angeles *IMEG Mechanical Design Engineer Efrain has been involved in the mechanical engineering field for more than 16 years. His experience encompasses selection, design and layout of HVAC systems; performing cooling and heating load calculations, providing Title 24 energy compliance analyses, cost estimates, value engineering, specification writing, and construction support. Efrain has designed HVAC systems for medical and laboratory facilities, office buildings, and data centers, schools, and various public work facilities. 9*111]X111WNJ1111a01 : City of Irvine, CA • Rancho Senior Center HVAC (5 Packaged Unitsl and Fire Sprinkler System Replacement Orange County Public Works Department, CA OC Public Libraries, HVAC Replacement and Infrastructure Upgrades • Aliso Viejo Branch, (ChOerand Thermal Energy Storage Replacement) • Laguna Beach Branch • Los Alamitos/Rossmoor Branch • Rancho Santa Margarita Branch Additional County Facilities • HVAC and Chiller Replacement, HCA Clinic • HVAC Replacement, OC Courthouse Building • AHU Replacements (4), County Operations Center • Chiller and Cooling Tower Replacement, Probation Ofice • 1st and 6th Floor Box Replacements, Brad Gates Building Orange County Sherrifs Department, CA • Chiller Replacement, Theo Lacy Facility • Boiler Replacement, Theo Lacy Facility • Remodel, Research & Development Offices • 4th Floor Remodel, PSD, Brad Gates Building • 5th Floor Remodel, CWR, Brad Gates Building 25G-428 Tiffiny Mansouri,RCDD EXPERIENCE 26Total, 22 with Firm EDUCATION BS, Electrical Engineering, CA State University, Fullerton REGISTRATIONS Registered Communication Distribution Design Certification #091462 Senior Electrical Design Engineer *IMEG Tiff iny has more than 25 years of electrical engineering design experience within the education, healthcare, municipal and commercial sectors. She has been responsible for all areas of project engineering including supervision, coordination, and engineering design including preparation of project plans and specifications. Tiffiny's experience includes central plants, normal and emergency power, telecommunications, data transmission, and high -voltage power distribution systems. She has also performed numerous electrical studies including utility master plans, lighting life cycle cost analysis, and value engineering. Her expertise also includes lighting design, fire alarm (single and multi -building), Title 24 compliance, intrusion, and CCTV system design and installation. I9still] X41*'V4»11Ia►194 City of Rancho Cucamonga, CA • New Public Safety Facility City of Riverside, CA • New Training Facility • New Firestations (#33, 34, 35) City of Upland, CA • New Public Safety Building Los Angeles International Airport, Los Angeles, CA • Tom Bradley International Terminal Renovation • Flight Operations Center and Immigration and Customs Enforcement Facilities Renovation Orange County Public Works Department, CA • County Building #10, Fire Alarm Upgrade • Osbourne and Gates Building, Elevator Upgrades Mono County, CA • 5,870-sf New Mammoth Lakes Community Center: $2.7M • 4,000-sf New Mammoth Lakes Police Headquarters: $2M 25G-429 Korey Kowata EXPERIENCE 24Total, 13 with Firm EDUCATION Cal Poly Pomona University, BS Mechanical Engineering *IMEG Plumbing Design Engineer Korey's vast experience in the mechanical engineering industry includes specializing in plumbing and HVAC design for municipal, education commercial and healthcare facilities. His design experience includes new and existing. Korey is responsible for overseeing projects from design through construction, research and application of building, mechanical, plumbing, and fire protection codes, calculations, equipment selection, sizing, project scheduling, specification writing, and punch list observations. PROJECT EXPERIENCE Caltrans District 12 Building, Irvine, CA • New UPS System, Emergency Sanitary Tank, Emergency Water Tank City of San Clemente, CA • New 20,000-sf Fire Station and Senior Center: $4.31V City of Irvine, CA • Rancho Senior Center HVAC (5 Packaged Units) and Fire Sprinkler System Replacement (Bidding) Orange County Sheriff -Coroner's Department (OCSD) • 423,873-sf Infrastructure Assessment, Central Jail Complex • DOC System Installation, Men's Central Jail, Women's Central Jail, Intake/ Release Center: $1.2M • HVAC Renovation, Katella Shooting Range: $250,000 • Kitchen Renovation, Men's Central Jail • Pod A Flood Protection, Theo Lacy Facility: $95,000 • Chiller Replacement, Theo Lacy Facility Orange County Public Works Department, CA • HVAC and Dehumdification Systems Installation, Modjeska House: $120,000 • Utility Feasibility Study, County Operations Center • AHU Replacements (4), County Operations Center • HVAC and Chiller Replacement, HCA Clinic: $400,000 • AHU Replacement, (2) Juvenille Hall • HVAC Replacement, OC Courthouse Building • Chiller and Cooling Tower Replacement, Probation Ofice • 1st and 6th Floor Box Replacements, Brad Gates Building • County's BMS System Evaluation Central Utility Facility • Cogeneration Study • Seismic Evaluation (Cooling Tower) • Boiler and Electric Steam Turbine Water Pump Study and Installation: $165,000 OC Public Libraries Branches, HVAC Replacement and Infrastructure Upgrades • Aliso Viejo Branch: $300,000 (Chiller and Thermal Energy Storage Replacement) • Laguna Beach Branch:$313,000 • Los Alamitos/Rossmoor Branch: $350,500 • Rancho Santa Margarita Branch: $400,000 25G-430 Terry Tsang, PE, SE EXPERIENCE 37 Total, 26 with Firm EDUCATION University of Hawaii, BS Civil Engineering REGISTRATIONS Professional Engineer California (C37328) (S2992), Arizona (S42537), Utah (5369901) AFFILIATIONS ASCE CSHE2992 *IMEG Structural Engineer Terry has been practicing structural engineering for more than 37 years in California, Hawaii, and Hong Kong. His experience includes the design and development of new buildings, modifications of existing structures, and equipment anchorage. His experience includes new libraries, city halls, police/fire facilities and community centers. Terry also has provided structural engineering expertise to existing facilities including infrastructure upgrades, equipment installation, and central plant upgrades. PROJECT EXPERIENCE City of Moreno Valley, CA • New 4,300-sf Emergency Operation Center: $2.6M • New Corporate Yard City of Ontario • New Senior Center City of Riverside • La Sierra Community Center Restroom Remodel • Seismic Evaluation, Ben Clark Training Center • Fire Station # 42 & 64 Structural Evaluation City of Santa Ana, Santa Ana, CA • Peer Review City of Westminster • 33,000-sf New Community Cultural Activity Center: $41V Orange County Public Works Department • 2,100-sf Kitchen Addition, Los Pinos Correctional Facility: $1.3M • Utility Feasibility Study, County Operations Center, • Study and Upgrade, County IT Sourcing Network • Transformer and Switchgear Replacement, Substation A, Buildings A and 12: $1.8M • Elevator Controls Replacement, Gates and Osbourne Buildings: $1.75M Central Utility Facility • Cogeneration Study • Seismic Evaluation (Cooling Tower) • Boiler and Electric Steam Turbine Water Pump Study and Installation: $165,000 OC Public Library Branches, HVAC Replacement and Infrastructure Upgrades • Aliso Viejo Branch: $300,000 • Laguna Beach Branch:$313,000 • Los Alamitos/Rossmoor Branch: $350,500 Orange County Sheriff -Coroner's Department (OCSD) • 423,873-sf Central Jail Complex Infrastructure Assessment • Pod A Flood Protection, Theo Lacy Facility: $95,000 • Chiller Replacement, Theo Lacy Facility: $450,000 25G-431 D. UNDERSTANDING THE NEED The professional services requested by the City of Santa Ana include all the disciplines associated with full design and construction services and scope that runs from project inception to completion and close-out. All these are services that Cap Architecture and IMEG typically provide to our clients; some projects require a limited amount while others will be all-inclusive. Typically, we begin a project systematically with our client in the following sequences, depending on the scope. Scope: Our design team will reiterate the scope and intent to develop a BOD (basis of design) and procedure to best meet the project objectives. It will include verification of existing documents and site conditions to assess existing code and current conditions to recommend the most efficient and practical solutions. We place emphasis on acquiring information on existing conditions, via physical inspections, existing documentation and coordination with client information. Documents: Comprehensive design/bid/construction packages adhering to practical, established planning principals and technical criteria will be created. The documents, in compliance with the relevant state and city code standards, will effectively acknowledge and integrate all code requirements as they relate to the project scope and will include specifications and cost estimates. Full coordination between all disciplines is conducted throughout the project, during document phases and especially at phase delivery to the client. Standard administrative procedure during this phase will include regular meetings and notations, and written documentation of all discussions, changes, directives and observations relating to the project. Approval Process: Meetings will be held with city officials and government compliance entities as required to maintain the agreed -upon schedule and ensure the permit process will proceed smoothly. Construction Support: We also provide Construction Administration support during the bid and construction phase to include review of shop drawings, RFIs and submittals, field observation with notation and photographic documentation and final close out documents at the completion of the project. Closely coordinated planning, effective execution and time management is critical to the successful completion of all projects. Our team will bring all its diverse experience in the field of engineering, infrastructure systems and construction management to each project and incorporate collaborative efforts for an effectual completion. Cap architecture understands the draft scope of work services addresses various projects of varying functions and facilities with very different requirements. In addition, the scope also includes, for all projects, a focus on cost estimates, specifications, materials and code compliance. The majority of our projects to date have included all of the above components which are essential to any complete construction set of documents. Project Management Approach: Our project approach is based on our understanding of the client's scope of work. To obtain a more accurate idea of the scope, we will always walk the site, discuss options with the client and follow up 256G-432 with a full investigation into the current conditions of the project. Ahead of a project, we allocate hours/weeks to a team member to be devoted to that project, but also make back-up available to staff. Our preliminary investigations and subsequent creation of documents are geared to minimize the number of change orders and to control the construction costs. Our investigations are also paramount to determining the best solution approach that will integrate the client intent with current codes, costs, functionality and efficiency. With a defined design and scope, reference to current construction costs manuals and collaboration with the client, our aim is to determine the most accurate project cost. These costs can be affected when working in an existing building/facility where unknowns become a change order during demolition. Meeting a Schedule: Ahead of a project, we allocate hours/weeks to a team member to be devoted to that project, but also make back-up available to staff. If it is necessary to address a critical event in the project that is ahead of the schedule or outside the original scope, we will try to include it in our schedule and sometimes, that will incur our working later hours or weekends. Control of Design Quality: • Project template and standards established and discussed and distributed within team. • All drawings are electronic, and all changes noted and filed, including mark-ups from clients and consultant which are stored in electronic file in a pdf format. • All drawings, prior to issue, to be reviewed by relevant project manager and subsequently by overall project manager to ensure full coordination between disciplines. • All meeting minutes, for in-house, client, consultant and jurisdictional meetings, documented and copied to relevant parties for review and confirmation. • All verbal communication followed up with e-mail confirmation to ensure accuracy of interpretation. • All site visits fully documented. 256433 E. RELEVANT PROJECT EXPERIENCE Central Jail Complex, Santa Ana City of Irvine Deerfield Community Park: Trellis replacement and fire sprinkler design Harvard Park: Community Building and Ballpark upgrades Northwood Community Park: additions to existing memorial. Plaza Park: ADA path -of -travel improvements to playground and restrooms. Animal Care Center: ADA path -of -travel throughout compound. County of Orange Fountain Valley Library: parapet extensions for new roof mounted a/c units including interior renovations. Laguna Beach Library: Interior modifications. Orange County Sheriff -Coroner's Department (OCSD) Orange County Sheriff's Department Central Jail Complex Infrastructure Study: full evaluation of existing structures. New Flood Protection System Installation (Pod A), Theo Lacy Facility REFERENCES: Client Contact Phone Email City of Irvine, Public Works Eric Gruber (949) 724-6689 egruber@ci.irvine.ca.us County of Orange Randy Quillman (714) 647-3949 randy.quillman@ocpw.ocgov.com Orange County Parks Karen Chieng (949) 923-3758 karen.chieng@ocparks.com 29 434 Municipal PROJECT HIGHLIGHTS California Highway Patrol (CHP), San Diego, CA • 56,000-sf New Border Division Replacement Facility: $27M Pursuing LEED Silver Caltrans District 12 Traffic Management Center, Irvine, CA • Emergency Services Upgrade, New 300 KVA UPS, 5,000 Gallon Emergency Water Tank, 5,000 Gallon Sanitary Holding Tank: $1.3M City of Anaheim • Retaining Wall Design, La Palma Avenue: $400,000 • On -Call City of Carlsbad • New 45,501-sf 1st Responder Police/Fire Facility (3 buildings): $16.5M City of Corona • 120,000-sf City Hall Addition and Renovation: $31.7M City of Escondido • New 116,000-sf Police and Fire Department Headquarters Building: $35M City of Hawthorne • New 120,000-sf 911 Communications Authority Building: $20M City of Indio • New 55,000-sf Corporate Yard: $14.8M City of Irvine • Switchboard Upgrades, Heritage Community Center, Rancho Senior Center and Turtle Rock Community Center • Generator Upgrade, Lakeview Senior Center • Rancho Senior Center, HVAC and Fire Protection System Upgrade Harvard Park, Facilities Improvements Northwood Community Park, Lighting Upgrade City of Los Angeles • 30,000-sf New El Cariso Community Regional Park Community Center, Sylmar, CA: $11.51M • 12,500-sf New Robertson Recreation Community Center Addition, Los Angeles, CA: $7M City of San Clemente • New 20,000-sf Fire Station and Senior Center: $4.3M *IMEG County of Orange • Building 10, Fire Alarm Upgrade • Central Utility Facility • Seismic Evaluation (Cooling Tower) • Boiler and Electric Steam Turbine Water Pump Study and Installation: $165,000 • Electrical Distribution Panel Audit, Building C • Elevator Controls Replacement, Gates and Osbourne Buildings: $1.75M • Eckoff Building, Hydraulic Elevator Controllers Replacement (2) • Transformer and Switchgear Replacement, Substation A, Buildings A and 12: $1.8M • County Operations Center (CDC) • Utility Feasibility Study • AHU Replacement (4) • Electrical Distribution Study • 179,725-sf Fire Alarm Upgrade, Gates Building: $600,000 • Evaluation of County's EMS System • HVAC Replacement, OC Courthouse Building Orange County Transportation Authority • Power Upgrades, 107 Bus Shelters Orange County Sheriff -Coroner's Department (OCSD) • Central Jail Complex Infrastructure Assessment • Canner Enterprise System Installation, Headquarters Building: $200,000 • DOC Installation, Intake/Release Center, Men's Central Jail, Women's Jail: $1.2M • Electrical Upgrades, Headquarters Building and Central Jail Complex: $5.1M • Mechanical Systems Assessment, Coroner's Building • Kitchen Upgrade, CCTV Upgrade, HV Power Enhancement, Theo Lacy Facility • New Flood Protection System Installation (Pod A),Theo Lacy Facility: $95,000 • New Basement Holding Tank, Headquarters Building: $50,000 • Boiler Replacement, Theo Lacy Facility • Lucks Oven Installation, Theo Lacy Facility • Chiller #2 Replacement, Theo Lacy Facility • Domestic Water Pump Replacement, CJX • Lighting Upgrade and Fixture Replacement 050), Intake/ Release Center 25G-435 2. SCOPE OF SERVICES AND SCHEDULE Below is an outline of the services requested with an approximate schedule that will vary with the scope of each project. Work Phases Tasks Schedule BOD (Basis of Design) • Establish scope with city. 2-6 weeks • Programming. depending • Outline cost estimates. on • Identify design challenges complexity • Present options. and size of • BOD revised with each project. work phase. Survey, Site Analysis • Existing document 3-6 weeks. verification. • Survey and photographic documents. Schematic • Initial drawings to 4 - 8 weeks, illustrate project — may based on include multiple options. BOD review • Code analysis by all and disciplines. comments. • Renderings of proposed options. • BOD revisions as required. Design Development • Detail plans including 6-10 weeks architectural and other after disciplines as required. schematic • Material and color boards. review. • BOD revisions as required. Construction • Full detailed plans by all 8-12 weeks Documents required disciplines. after design • Calculations development • Specifications review. • Details cost estimates. • Construction schedule. 256-436 Plan Check • Coordination of all 2-4 weeks disciplines to check criteria after met for plan check construction submittal. document • Plan check submittal with review. updates on progress to city. • Revisions, if required, per plan check comments. Bid Set • Revision of CD or Plan 2-4 weeks check set for Bid Set — after plan review with city. check • Schedule and cost approval. estimate updates. • Preparation of documents and packages. Bid Review • Review of all bid 2-3 weeks questions. • Pre -bid meetings and site walks. • Bid analyses and comparison. Construction • Site meetings, Dependent Administration documentation and upon size reports of activity. and • Review RFI's, Submittal, complexity of Substitution requests, project. Change Orders. • Coordinate Bulletins if required. • Review invoices. As-builts/Record • Update all drawings per 4-6 weeks. Documents contractor's mark-ups, site notes, photos, RFIs and shop drawings. • Compile all construction documents and records, including city inspections and final notices. • Provide electronic and paper copies to city. 256 437 Move Management • Initial survey and Dependent inventory of items to be on size and relocated. complexity of • Create existing and new project. plans of layouts. • Establish identification method for all items. • Coordinate and supervise move with contractor and city departments. 256-438 Appendix ATTACHMENT 3 CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the B(DDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California County of - Subscribed and sworn to (or affirmed) before me on this day of , 20_, by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me Notary Public Signature Notary Public Seal City of Santa Ana RFP 20-040 26 -4�9 NON-DISCRIMINATION CERTIFICATION The undersigned Contractor or corporate officer, during the performance of this contract, certifies as follows: 1. The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive cofrsideration for employment without regard to race, color, religion, sex, or national origin. 3. The Contractor shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24. 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965. and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. City of t na, 060-040 NON -LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: a6w kel,(MA Title: Firm: (,fir-pS12.Gt t-1 JiTum W,,- Date: City of Santa Ana RFP 20-040 25G'-41 7. The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subcontractor or Contractor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735. as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any Contractor of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. ' Signed: ((�` Title: (/rlo Firm: 6Ar .A"[Te�c-fVy-e (NL Date: %0 kV /t l -2020 0 ARCHITECTURE 8700 WARNER AVE • SUITE 280 • FOUNTAIN VALLEY • CA 92708 SCHEDULE OF FEES FOR ARCHITECTURAL SERVICES The fee for our services will be based on the charges listed below. All fee quotations are applicable for a period of 90 days from the date of the proposal to which this schedule is attached. We reserve the right to modify these rates upon 30 days advance notice. PERSONNEL HOURLY RATES Principal Architect $168 Project Manager $132 CADD Operator $82 Clerical $72 Cost Estimator $155 These rates apply to regular time and travel time in the continental United States. A maxi- mum travel time of eight hours will be charged in any day. Overtime, if required in the in- terest of the project, will be charged at the above rates for professional personnel and at 1.5 times the above rates for other personnel. Overtime will apply to time in excess of forty hours per week and in excess of eight hours per day and all time on Saturdays, Sundays, and holidays. Reimbursable expenses are in addition to personnel rates. Reimbursables will be billed at cost except as noted below. MISCELLANEOUS CHARGES Plotting (except for in-house use) $3.50/sheet Photo Copy $0.15/page PAGE 1 25G-443 Hourly Rates Client Executive/Market Director $2 Project Executive $225 Senior Engineer Technical Specialist $210 Senior Engineer III $200 Senior Engineer II $18� Senior Engineer Project Engineer II $15 Project Engineer $130 Engineer $120 Senior Designer Technical Specialist $190 Senior Designer III $180 Senior Designer II $165 Senior Designer $150 Project Designer II $140 Project Designer $13� Designer IV $120 Designer III $115 Designer II $110 ' Designer $100 ' Senior Virtual Design Coordinator $105 - Virtual Design Coordinator $100 Virtual Design Technician $85 Administrative Assistant $7� Senior Construction Administrator $155 Construction Administrator $125 Senior Commissioning Authority/Engineer $185 Project Commissioning Authority/Engineer s $140 Commissioning Authority/Engineer ' $120 M Senior Medical Equipment Planner $19 Medical Equipment Planner $140' *Adjusted annually Rates are for U.S.-based staff. International staff may have different billing rates and are available upon request. Reimbursable Expenses: 41MEG Invoiced with a 1.1 multiplier of actual cost, including: • CAD plots, reproductions and delivery costs of drawings, specifications, and duplicate reports beyond one set provided at each normal stage of review • Reproduction of drawings on Mylar media • Plan review fees or imposed government agency fees • Premium delivery charges • Photographic supplies and developing • Meals and lodging when required to travel overnight • State filing and/or permit fees related to energy life -cycle costs • Necessary consultants • Travel expense at 575 cents per mile by auto and/or out of pocket expense for air travel 25G-444 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 EXHIBIT 10 AGREEMENT TO PROVIDE ON -CALL SPACE PLANNING AND ARCHITECTURAL CONSULTING SERVICES THIS AGREEMENT is made and entered into this 17th day of November, 2020 by and between Ware Malcomb ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On March 30, 2020, the City issued Request for Proposal No. 20-040, by which it sought qualified consultants to provide on -call space planning and architectural consulting services for the City's Public Works Agency. B. Consultant submitted a responsive proposal that was among those selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 20-040. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES On an on -call basis, and at the City's sole discretion, Consultant shall perform the services described in the scope of work that was included in RFP No. 20-040, which is attached as Exhibit A, and as more specifically delineated in Consultant's proposal, which is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Consultant under this Agreement. Consultant shall be paid only for actual services performed under this Agreement at the rates and charges identified in Exhibit B. Consultant is one of ten (10) consultants selected to provide services on an on -call basis under REP No. 20-040. The total annual compensation for these services provided by all such consultants selected under REP No. 20-040 shall not exceed the shared aggregate amount of $300,000 during the term of the Agreement, including any extension periods. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of 20,0445 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on November 16, 2023, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for two 1-year periods upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Ifthe services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to Bally comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONSULTANT Consultant shall, during the entire term of this Agreement, be construed to be an independent Consultant and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents 201Or4146 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. hi accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled 20A3447 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 or reduced in coverage or changed in any other material aspect, by Consultant, without thirty (30) days prior written notice to the City. (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, Consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 25,OT4148 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) 2019.; 9 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 P.O. Box 1988 Santa Ana, CA 92702-1988 Fax: (714) 647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Consultant: Ware Malcomb 10 Edelman Irvine, CA 92618 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the' City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Consultants retained by City. 20,PA50 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERNIINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIA/HNATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of 2W74 1 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: ilk. -f�L J HN XI. FUNK Sr. Assistant City Attorney RECOMMENDED FOR APPROVAL NABIL SABA, PE Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONSULTANT oocusiynea by: E 6bk 5WAL 0C768E13FF2B4B5_. Name: To f n s oane Title: CFO / EVP 2519s4152 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 EXHIBIT A Appendix ATTACHMENT SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR SPACE PLANNING AND ARCHITECTURAL SERVICES RFP NO.: 20-040 Introduction and Background: The City of Santa Ana intends to retain Space Planning and Architectural Services on an as -needed or "on -call' basis. A Professional Services Agreement will be entered into with several of the qualified firms/consultant(s) to provide space planning and architectural services for a variety of projects on an on -call basis. Areas of responsibility shall include architectural, space planning, structural, construction management, mechanical and electrical engineering, ADA survey, and move management services. On an on -call, as -needed basis, the selected firm(s) may be asked to provide professional services on specific, project -by -project basis, based on an agreed -upon scope of services and fees. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana. The architects and engineers in the firm must be licensed and legally qualified in the State of California to practice the work for which consideration is requested. Selected firm(s) shall have the necessary qualifications and experience to provide space -planning, architectural, and engineering consulting services to the City. Services may involve all or some of the phases of project development and shall include, but not necessarily be limited to, the following activities: Site Analvsis Perform site analysis during initial design work. This may include site visits, photographs, analysis of existing space(s), meetings with various City departments to discuss specific space requirements. Conceptual Lavouts/Space Planning Prepare alternative preliminary space layouts, including engineering details and engineering calculations, and estimates of probable costs for each alternative. Present information to the City along with a written response of the advantages and disadvantages of each alternative plan taking into consideration operational, programmatic, adjacency needs and appropriate design standards. Permits/City Approvals (City as regulatory agency) Assist City departments in obtaining entitlements, permits and other City approvals, as required. Architectural, Interior Design, and Engineering Services Provide architectural, structural, mechanical and electrical engineering services and cost City DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 estimating services during the schematic design, design development and construction document phases. Work products shall include engineering details, engineering calculations, architectural plans, and elevations, material specifications, cost estimate, and final plans and specifications. Prior to acceptance of design, Consultant is to prepare a summary report detailing the effort of utility coordination, IT coordination, and due diligence for the City's review and acceptance. Third -party cost estimate and constructability review may be included in the design effort at the City's request. 1. Schematic Design: Develop schematic design site plan drawings illustrating the scale and relationship of project components. 2. Design Development: Prepare design development package consisting of: a) Drawings and other documents that outline repairs or solutions and describe the size and character of the project with respect to architectural, interior, structural, mechanical and electrical systems b) Materials and samples c) Other required elements based on the approved schematic design documents. Designs must comply with the current Building codes and any other City requirements. Additional site visits and coordination with City departments will be required to ensure that design development meets the department's needs. 3. Construction Documents: Prepare construction documents consisting of plans and specifications, calculations, and cost estimates setting forth in detail the requirements for the construction of the project based on the approved schematic design and design development documents. The construction documents will include, but not limited to: plans, details, and specifications for structural, electrical, mechanical, plumbing, ADA requirements, parking, and landscaping; all fully coordinated with the architectural design. Plans should include recommendations for green building standards and sustainable development to reduce costs, improve the health of building occupants, and reduce the negative impacts to the environment. A refined cost estimate based on the final construction documents shall also be prepared. There shall be no additional costs due to revisions of the drawings to bring the design up to code compliance. Assist the City departments in obtaining reviews and approvals from applicable public agencies for design reviews, plan checks, and permits. Assist the City in obtaining all required permits, reports, and other information to bid the project. The City will pay all permit fees. The Consultant shall be required to provide continued communication and feedback with various City personnel throughout the process to provide a cost-effective and quality design that meets the needs of the client department(s). Post Design Services At the City's sole discretion, assist the City Department(s) with the following services. 1. Bidding a) Preparing bid documents and packages b) Answering bidder's questions City DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 c) Scheduling and attending pre -bid conferences and job/site walks d) Preparing bid addenda e) Preparing bid analyses and reviewing and responding to bidders' submittals, such as shop drawings, product data, samples and proposed equivalent products and materials. 2. Construction and Construction Management a) Prepare "as -built" drawings, in current CAD format, as required b) Visit construction site as needed to monitor quality of the work and resolve construction issues. c) Assist engineer, consultant and inspector with interpretation of the following: • Plans and specifications • Analysis of change conditions • Development of corrective actions • Review of shop drawings and other submittals • Review, negotiation and preparation of change orders d) Manage the construction phase and coordinate construction meetings to ensure the project is completed on time and within budget. • Provide weekly estimates of percent of work completed • Approve vendor invoices for submittal to the City. Move Management Services At the City's sole discretion, assist the City Department(s) with the following services. • Survey all existing items to relocate. • Meet with client and the client's furniture vendor to verify the placement of all items for move. • Third party/peer review of architectural plan(s). • Prepare move plans to show numbering system for ease of labeling boxes and items to move. • Prepare "move in" sketches for mover use, showing office and common area layouts. • Coordinate with the City's Telecommunication Services and instruct staff in preparing for the move. • Coordinate and closely supervise move labor. • Be responsible for all post -move follow-up. Special Services • Complete the State of California ADA surveys. • Provide value engineering services upon request. • Complete LEED Certification documentation upon request. Plans and Documents All plans and other documents prepared by the Consultant on behalf of the City shall become sole property of the City. All documents and files must comply with current requirements set forth by the various entities for record retention. Fee Proposal: In addition to Section III.B.3 (Submittal Requirements: Fee Proposal) fee schedule shall be structured as follows: City DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 The fee proposal shall include the firm's standard hourly fee schedule, and/or project fee schedule where applicable and as outlined in this document. A list of all positions and hourly rates required to perform the services described herein. A more detailed scope of work will be provided when/if a specific project proposal is requested of a consultant. Other Terms and Conditions: 1. The project will be implemented in compliance with the City of Santa Ana's policies, as well as Prevailing Wages and State/Federal Requirements. 2. The City regards the inclusion of California based designs, engineering, and construction professionals, facilities, and services as part of the Team to be highly desirable, but not mandatory. 3. The City reserves the right to amend this Request for Proposal by addendum prior to the final dates of submission. 4. All reports, proposals, or other data or materials which are submitted shall become the sole property of the City of Santa Ana with the exception of the confidential Financial Capacity information and sealed fee proposals which will be returned to all proposers after award of contract to the selected Proposer. 5. All products used or developed in the execution of any contract resulting from this request will remain in the public domain at the completion of this project. 6. The City has an affirmative action program. The purpose of the affirmative action program is to encourage certified minority business enterprises and women business enterprises. All submitting firms must have established affirmative action programs approvable by the City. During the RFP stage, all firms will need to complete a "Certification of Non -Discrimination by Contractors" for each firm on their team. City AM DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 I EXHIBIT B 1 (D CITY OF SANTAANA Gabriela P. Lomeli Santa Ana Public Works Agency 20 Civic Center Plaza Santa Ana, CA 92701 SPACE PLANNING AND ARCHITECTURAL CONSULTING SERVICES Santa Ana, California 04.20.2020 WARE MALCONIB ARCHITECTURE I PLANNING INTERIORS CIVIL ENGINEERING BRANDING BUILDING MEASUREMENT 25G-457 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Table of Contents • 1.Statement of Qualifications (20 page maximum) — 1.a Cover Letter — 1.b Contract Agreement Statement — 1.c Firm and Team Experience — 1.d Project Understanding — 1.e Relevant Project Experience — 1.f References • 2. Scope of services • 3. Fee proposal • 4. Certifications • 5. Subconsultant qualifications l� 4ka 25G-458 DocuSign Envelope ID: 1 BA90275-004&437F-ACEC-13F73597F313 COVER LETTER 25G-459 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 WARE MALCONIB ARCHITECTURE I PLANNING INTERIORS I CIVIL ENGINEERING BRANDING BUILDING MEASUREMENT April 20, 2020 Gabriela P. Lomeli Santa Ana Public Works Agency 20 Civic Center Plaza Santa Ana, CA 92701 Dear Ms. Lomeli: Ware Malcomb's experience designing for public agencies paired with our deep bench of resources and boutique -like service makes Ware Malcomb a trusted partner for The City of Santa Ana's on -call consultant needs. Ware Malcomb brings a comprehensive team of professionals with specific, relevant expertise ready to deliver outstanding results for the Santa Ana Public Works Agency. Ware Malcomb will provide Santa Ana Public Works Agency added value through the following distinct advantages: • Public Agency Design Expertise - We have assembled a highly qualified team with a diverse portfolio of public agency design projects and references. In addition, we understand what it takes to be an on - call partner through similar roles as landlord architect and corporate account project types. • Long Standing Local Presence - Headquartered in Irvine, Ware Malcomb has maintained a local presence since 1972 ranking among the fastest growing private companies in Orange County. We have established relationships with various City departments and the local vendor community, ensuring a smooth and timely project execution. Additionally, all of our team members are Orange County based, allowing us to respond quicker and be more available to meet your needs. • Depth of Resources for On -call Services - With over 570 employees in 24 offices across North America, Ware Malcomb provides the integrated resources and manpower of a large firm with the senior -level involvement and attention to service of a boutique firm. We have worked on over 600 projects for the city of Santa Ana. • In -House Integrated Services - We offer integrated in-house design services and vast company resources to make the project process smoother. We provide full service planning, architecture, interior design, civil engineering, branding, and building measurement services. Our integrated services translate to seamless collaboration between our areas of expertise, consistent design and high quality, fast document production. Thank you for your consideration of Ware Malcomb. We are ready to begin immediately and provide exceptional service and design to Santa Ana Public Works Agency. Sincerely, Ware Malcomb Mary Cheval, CID, IIDA Principal 10 Edelman Irvine, CA92618 P 949.660.9128 F 949.863.1581 25G-460 DocuSign Envelope ID: 1 BA90275-004&437F-ACEC-13F73597F313 25G-461 CONTRACT AGREEMENT STATEMENT I va DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 THESE CHANGES WERE NOT ACCEPTED BY CITY Contract Agreement Statement Ware Malcomb has reviewed RFP 20-040 and Attachment 2, the Consultant Agreement. In response, Ware Malcomb has attached Ware Malcomb's most key provisions that it would like to request to be added to the Consultant Agreement. As working in collaboration with our client is of utmost importance to us, we welcome the opportunity to discuss these terms with your team further as we come to a mutually agreeable agreement. MODIFICATIONS TO THE CONSULTING AGREEMENT BETWEEN CITY OF SANTAANAAND WARE MALCOMB Section 1 to be modified to add: "Consultant shall perform performed in accordance with generally and currently accepted design principles and practices as embodied in the standard procedures and protocols of Owner and its subconsultants and without express or implied warranties, and in no event will Architect undertake to meet a professional standard of practice that is greater than that imposed by common law, or be subject to any form of strict or no-fault liability. In no manner shall Consultant be responsible for delays beyond its reasonable control." Section 6: to be modified to add: Further, if the City uses or modifies or allows the use or modification of the drawings or specifications without Consultant's further involvement or consent, or uses the drawings or specifications for any project for which they were not prepared, the City agrees to release and indemnify Consultant and its affiliated entities and individuals to the fullest extent allowed by law, and even in situations involving any indemnitee's actual or alleged active negligence or design defects, from and against any and all claims, costs, losses and/or liabilities arising out of or resulting in whole or in part from such use or reuse. Section 8 to be modified in the following: Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability... Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity and hold harmless obligations shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant - P 6 NRLCOMB 04.20.2020 E �l',j�E 4 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 THESE CHANGES WERE NOT ACCEPTED BY CITY Contract Agreement Statement Section 9 to be modified to add: Regarding any instruments of service or designs which have been prepared by others and provided to Consultant by the City for use for the Project, the City warrants to Consultant that it has the intellectual property rights, including copyright rights, for such use; and in this regard the City shall to the full extent permitted by law release, indemnify and hold harmless Consultant and Consultant's subconsultants, and their respected affiliated entities and individuals, from and against any and all claims, costs, liability and/ or losses related to or arising out of Owner's actual or alleged breach of this warranty. Section 20(d) to be added: In light of the limited ability of the Architect to affect the risks inherent in the Project and of the disparity between Architect's fee and the potential liability for problems or alleged problems with the Project, and in consideration of Architect's undertaking of the obligations imposed by the Agreement, Owner agrees to limit the total aggregate liability concerning or related to the Project of Architect and its affiliated entities and individuals, on any and all legal or equitable theories and concerning any and all kinds of causes of loss, to the fullest extent allowed by law as to Owner and all third parties, to the lesser of (a) twice the amount of the Architect's fee for the Project or (b) $50,000. Section 20(e) to be added: Because the amount of such damages can neither be controlled nor predicted, each party waives any claim that is has or ever might have for consequential and/or economic damages concerning or related to this Agreement. Section 20(f) to be added: The City and Architect both acknowledge that each is a business entity, and that neither intends that either's involved individuals should be subjected to personal exposure for the risks attendant to the Project; and therefore any and all remedies with either party and its affiliated entities and individuals have or might have concerning the Project and/or this Agreement shall be sought against only the other's business entity or affiliated business entities and waived as to the affiliated individuals, and in no event shall damages or indemnification concerning this Agreement and/or the Project ever be sought against either party's affiliated individuals. PAGE kl�_PRF- NIALCOMB 04.20.2020 65 \M5 DocuSign Envelope ID: 1 BA90275-004&437F-ACEC-13F73597F313 FIRM AND TEAM EXPERIENCE 25G-464 imc DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Corporate Profile Identity Ware Malcomb is a contemporary and expanding full service design firm. We provide professional planning, architecture, interior design, branding, civil engineering and building measurement services to corporate, commercial/residential developer and public/institutional clients throughout the world. Our expertise includes: • Public I Government • Interiors • Office • Industrial I Distribution • Master Planning • Healthcare • Science & Technology • Auto • Restaurant I Retail • Residential • Hospitality • Education • Renovation • Sustainable Design Infrastructure I Transportation A corporate member of the U.S. Green Building Council, Canada Green Building Council, and Sustentabilidad Para Mexico (SUME), we are available to provide sustainable design, LEED® Design, LEED® Management and WELL Building Standard TM services in accordance with the specific objectives for our clients' projects. Philosophy Ware Malcomb provides innovative design solutions, sophisticated management of projects and community and industry involvement, for the successful implementation of ideas. We have proven our ability to address all issues of a project through our excellence in design, rigorous attention to program requirements and superior service. We are committed to: Partnering with our Clients • Providing the Highest Quality Design Solutions within Project Parameters • Our Clients' Financial Success for Each Project Our Firm • Founded in 1972. • 24 office locations across North America. • Planning, Architecture, Interior Design, Branding, Civil Engineering, Building Measurement services. Our Mission Ware Malcomb is Committed to Be the Best by: • Providing outstanding service through sound research, creative solutions and a genuine commitment to the success of our clients. • Achieving a growth oriented, ethical and profitable business environment. • Empowering our employees to achieve their highest level of performance. - NULCOMB 04.20.2020 a1E 6 rRE DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Public Expertise Ware Malcomb offers a fresh perspective in the design of projects for public and nonprofit clients. Our diverse background in the private sector provides an innovative approach in both building design and master planning, as well as efficiencies in challenging schedules, budget parameters and exceptional execution. Ware Malcomb offers integrated services to make your process smoother and to provide a single point of contact for the various elements of your project. These services include master planning, architecture, civil engineering, interior architecture & design and branding services, including signage design. VVe understand the significance of the political process and public consultation, collaboration and consensus to ensure that citizens and interest groups have input in the process. VVe also realize that projects must be delivered on -time and on -budget with the highest quality design. We utilize the latest technologies (BIM, 3D modeling, animation, video and web presentations) to communicate our design intent and receive feedback from you and other stakeholders. Ultimately, it is our ability to listen, synthesize, and communicate effectively that enhances project success. Our dedicated wm I green team focuses on continual education of our staff and clients, expanding the use of sustainable design and being a resource to our clients in pursuing LEED Certification goals. VVe have over 40 projects that are pursuing some level of certification and over 30% of our staff is LEED Accredited. Ware Malcomb is flexible in our approach. VVe have successfully worked in both design I bid I build and design I build project scenarios. We are experienced working under the direction of a client's project manager. Ware Malcomb offers an innovative approach that brings the best of the private sector, to the public sector. Representative clients include the following: Select Public Clients: • City of Corona • City of Lake Forest • City of Los Angeles • City of Richmond • City of San Diego • State of California Department of Transportation Western Municipal Water District • Irvine Ranch Water District • Moulton Niguel Water District • Department of Water Resources • Southern California Edison • County of Orange • County of San Bernardino • County of Riverside • County of San Diego • Contra Costa County • City of Costa Mesa • General Services Administration • Los Angeles Air Force Base • United States Postal Service • United States Probation Department • Excelsior Youth Center Select Non Profit Clients: • Braille Institute • YMCA • Habitat for Humanity • Goodwill • Inland Regional Center • Bayside Community Center • RAFT, Resource Area for Teaching • Family Health Centers • Second Harvest Food Bank • Church in Irvine • Inland Valley Humane Society DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Interior Architecture & Design Expertise Ware Malcomb provides a full range of interior architecture and design services, and we are adept at working for both private and public entities on a variety of project types including corporate build to suit, creative office, developer/landlord, and property management tenant improvement services for a broad array of workplace environments. We are focused on providing creative, innovative modern design solutions that meet our clients' objectives. Our clients' success is our success. We specialize in the following types of interior design services: • Full Service Interior Architecture and Design • Workplace Strategy/Change Management • Tenant Improvements • Ongoing Facilities Interiors • Tenant Planning • Branded Environments I Graphic Design • LEED® I Sustainable Design I WELL Building • Office Roll -Outs One in five Fortune 100 companies are Ware Malcomb clients. Notable clients include: • Experian • Ericsson • Henkel • L'Oreal • Microsoft • Thales • Toyota • Qualcomm We are committed to providing integrated design services across North America and internationally. In addition to interior design, Ware Malcomb offers planning, architecture, civil engineering building measurement and branding services, including signage design and branded graphics. V j ; - PAGE w�"RE NRLCOMB 04.20.2020 \M/ 3 3 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Organizational Chart 'may' enaneoxa .INONµNHTNN�INC Brandow & Johnston Structural & Civil Engineers WARE NIALCOMB Stephanie Fox, CID, LEED AP Project Manager Main Point of Contact WARE NIALCOMB Alfredo Vite, Architect, LEED AP Senior Job Captain U. SYS HENNNESSY ....I SYSKA Hennessy Consultant WARE NIALCOMB Mary Cheval, CID, IIDA, NCIDQ Principal WARE NIALCOMB Wendy Crenshaw, NCIDQ, CID, LEED BD+C, WELL AP Director, Interior Architecture & Design WARE MALCOMB In -House Production Studio — PAGE 4 NRLCOMB 04.20.2020 E DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 ■�ON301I1l- Mary Cheval, CID, IIDA, NCIDQ Principal Overview Mary brings over 34 years of interior architecture and design expertise Education & to the Ware Malcomb team. As Principal, Interior Architecture & Certifications Design, Mary leads the overall growth and management of the University of Interior Architecture & Design Studio for the Irvine office and provides Texas at Austin — Strategic Facilities Planning & Workplace Strategy expertise. She is Bachelor's Degree in also focused on client relationships and development. Interior Architectural Design Mary's experience includes overseeing all aspects of project design Certified Interior and management including visioning, programming, space planning, Designer schematic design, design development, agency processing, consultant International Interior coordination, contract documents, and contract administration. Her Design Association vast project expertise includes corporate office, science & technology, healthcare. education. retail and institutional. Experience Alliant Insurance - Multiple Locations On -going support for national account. Ware Malcomb provides interior architecture and design servies for Alliant Insurance. GSA Tustin - Tustin, CA Interior architecture and design services for a 70,000 SF tenant improvement. Griffin Towers - Santa Ana, CA Landlord architect services for two Class A office towers totaling 550,000 SF. The projects include ongoing tenant improvements, space planning, field verifications and test fits. The suites range from 1,500 SF to 20,000 SF. Segerstrom Office Portfolio - Costa Mesa, CA Ongoing architect for tenant improvement services within 4 office buildings - Park Tower, Center Tower, Plaza Tower and 3420 Bristol - totaling 1.3 million SF. Service provided included marketing plans, BOMA, field verifications, tenant planning services, programming, space planning, design development, con -tract documents, and contract administration. - P 6rRF- NRLCOMB 04.20.2020 5E DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Team Resumes Wendy Crenshaw, NCIDQ, CID, LEED BD+C, WELL AP Director, Interior Architecture & Design Overview With over 30 years of experience, Wendy manages the Irvine Interior Architecture & Design Studio and oversees all interior projects. Wendy possesses a wide knowledge in all major product specifications including material finishes, lighting design and furniture. Wendy is a dynamic leader with extensive architecture and interior design knowledge. Wendy's project experience includes corporate headquarters, education, commercial office, retail/hospitality, institutional and science/technology. Experience Chino Valley Unified School District project. - Chino Valley, CA Interior architecture and design services for a 60,000 SF ground up facility for multiple administrative school district agencies. The building is designed as multiple office suites to support each departments function. The District Board Room as well as the departments with community interaction are located on the ground floor. The second floor suites are more support department such as purchasing and accounting. Santa Fe Springs Library - Santa Fe Springs, CA Interior architecture and design services forthe 15,000 SF William Pereira Designed Library. Scope of work included reconstructed interior fire place, refurbished exterior custom metal pendant lights, replace single pane windows to thermally insulated glazing. Interior terrazzo floor at main entry, custom designed bamboo wood millwork and solatubes at children's area. New Coffee Bar, Children's area with Mom & me reading chairs, teen area, Private event and reading garden. previous experience Santa Fe Springs Neighborhood Center - Santa Fe Springs, CA Interior architecture and design services for a 17,000 SF Community Center. The goal was to create an environment that would support the center to provide more efficient and effective programs and services for the community at large. Areas include on site food pantry, Children's healing garden, youth learning center, full commercial kitchen, catering kitchen, meeting rooms for small groups and organizations. previous experience Education & Certifications • Auburn University - Bachelor of Science, Interior Design - y PAGE ��ARE 1V12"1.1_�COMB 04.20.2020 ■6 44 6 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Team Resumes Stephanie Fox, CID, LEED AP Project Manager I Main Point of Contact Overview As Studio Manager, Stephanie brings a strong knowledge of all Education & aspects of interior architecture and design to the Ware Malcomb team. Certifications Her experience includes the design and management of corporate Bachelor of Fine office, science and technology, education, retail, entertainment, and Arts — Interior healthcare projects. Stephanie's diverse skill set and dedication to Architectural Design every project she works on make her a valuable member of our team. — California State University, Long Stephanie's responsibilities include taking projects from initial design Beach concept and programming to document creation and construction Certified Interior administration. She has in-depth knowledge of computer aided Designer, California drafting, 3D modeling and product and material information that keeps her current in the industry. U.S. Green Building Council Experience LEED Accredited Professional La Salle, 4 Hutton - Santa Ana, CA Interior architecture and design services for on call services for La Salle. Projects include test fit, space planning, interior renovations, and exterior renovations. ABM - Irvine, CA Interior architecture and design services for 40,000 SF tenant improvement of office and warehouse. The Company wanted an alternative workplace strategy that could enhance their day-to-day operations. The result was a newopen office environmentthat provided ABM with more flexibility in the workplace. Private offices were replaced with conference rooms and benching stations to promote collaboration while maximizing real estate potential. Alliant Insurance - Multiple Locations On -going support for national account. Ware Malcomb provides interior architecture and design servies for Alliant Insurance. Braille Institute -Anaheim, CA Architecture and interior design services for a build -to -suit 14,735 SF, 1-story School for the Blind to teach the visually impaired life skills and how to navigate through the world with their impairment. The project included multi -purpose room, teaching kitchen, classrooms, offices, and courtyard. - %1Mf1RE Mt1LCOMB 04.20.2020 `7E DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Team Resumes Alfredo Vite, Architect, LEED AP Senior Job Captain Overview As a licensed architect with over 7 years of experience, Alfredo brings a strong knowledge of interior architecture and design to the Ware Malcomb team. His responsibilities include the production of contract documents, space planning, furniture and fixture specification, and coordination with consultants. A LEED Accredited Professional, Alfredo is knowledgeable in sustainable design practices. Alfredo has expertise in corporate office, education, retail and healthcare projects. Experience ABM - Irvine, CA Interior architecture and design services for 40,000 SF tenant improvement of office and warehouse. The Company wanted an alternative workplace strategy that could enhance their day-to-day operations. The result was a newopen office environmentthat provided ABM with more flexibility in the workplace. Private offices were replaced with conference rooms and benching stations to promote collaboration while maximizing real estate potential. Thales - Irvine, CA Interior architecture and design, branding and civil engineering services for a 61,000 SF facility on a Ware Malcomb designed campus. The project includes an 8,300 SF customer experience center, open and private offices, R&D labs, warehouse, work cafe, and conference/ collaboration areas. St. Joseph Heritage Healthcare -Anaheim, CA Interior architecture and design services for a 200,000 SF tenant improvement within an 8-story Class A office building. The project includes office area, a break room, and gym. The projectwill consolidate several administrative departments for St. Joseph Heritage Healthcare. Pacifica Christian High School - Newport Beach, CA Architectural and interior design services for a remodel of an existing facility. The project included administrative offices, and replacement of light fixtures, windows, and doors, and furniture selection and finishes. The project also included parking lot restriping and ADA services. When future funding becomes available, Ware Malcomb will provide additional services as needed. Education & Certifications • California State Polytechnic University, Pomona - Bachelor of Architecture • LEED AP BD+C • LEED Accredited Professional • Licensed Architect, State of California - y PAGE �1',j�E 1V12"1.1_�COMB 04.20.2020 ■ 8 44 1 $ DocuSign Envelope ID: 1 BA90275-004&437F-ACEC-13F73597F313 PROJECT UNDERSTANDING I Vc 25G-473 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Project Understanding Understanding of Need (In General): Proposal shall include an outline which demonstrates the firm's understanding of the work. With a proactive, dedicated staff of highly experienced interior architecture and design professionals, we are focused on providing exceptional client service and excellence in interior architecture and design while assisting The City of Santa Ana in reaching its real estate objectives. Ware Malcomb will provide The City of Santa Ana Space Planning and Architectural Services on an as - needed or on -call basis for space planning and architectural services on a variety of projects. The areas of responsibility for Ware Malcomb and its team of consultants shall include architectural, space planning, structural, construction management, mechanical and electrical engineering, ADA survey, and move management services. On an on -call, as -needed basis, Ware Malcomb will provide professional services on specific, project -by -project basis, based on an agreed -upon scope of services and fees. All proposals, plans, drawings, specifications, estimates, grant applications, and/or studies will be subject to the final approval and satisfaction of the City of Santa Ana. 2. Anticipated approach, tasks necessary for successful completion, and deliverables. Our approach and objective is to provide The City of Santa Ana with consistent design, service and speed for every project. We incorporate this objective by defining and implementing specific procedural activities and systems into all aspects of our service deliverables. Ware Malcomb is well -versed in effectively managing multiple projects including the development of client -specific, centralized standards, as well as other customized protocols, systems, processes and preferences. Every project begins with thoroughly understanding our client's goals to provide the highest level of service possible to achieve those goals. We believe the success of a project requires the Project Team to function as a cohesive unit, all working towards the same ultimate goal. The cornerstone of this process is communication, and the open exchange of information and ideas in a collaborative, focused forum environment. We understand the importance of effective communication and will report regularly on issues affecting design, construction budgets and schedules. At the commencement of each project we will meet with The City of Santa Ana to understand protocol, visit the project site, establish regular communication channels, verify team roles, and get a clear understanding of the project goals. - y PAGE .V,jRE 1V12"1.1_�COMB 04.20.2020 I9 44 4 9 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Project Understanding Our hands-on management team and experienced, professional staff take ownership of their projects with the highest priority to provide successful results to our clients. Ware Malcomb's Project Manager will serve as the main point -of -contact to The City of Santa Ana, overseeing contract administration, review of scope and work products, supervision of project staff, control of project progress, quality assurance/ quality control (QA/QC) and coordination with the project team and all other related agencies, as required. To complement our service -oriented approach, Ware Malcomb has a unique and innovative in-house group, known as The Production Studio, dedicated to the production of high quality contract documents and provides our project managers with access to a large group of trained staff dedicated to drawing and coordinating contract documents. This comprehensive program has proven to be highly successful and has enabled us to consistently produce contract drawings that are complete, accurate, and coordinated project to project. These customized programs paired with our deep bench of resources nationwide will allow our team to successfully service The City of Santa Ana on an ongoing on -call basis. 3. Suggestions or special concerns that the City should be made aware of. Hiring for and coordinating the move process. When we are asked to assist in the coordination process we believe that having good relocation plans are critical. A plan that is noted with the key call outs allowing movers to know precisely where a piece of furniture is to be kept is critical. We work closely with the Construction/Project Manager to ensure that the plan is approved with appropriate stakeholders, then reviewed in person with the moving company to immediately address areas of ambiguity. In the hiring process of a moving company, we are not typically involved in those activities, but we do know trusted industry partners that have proven to be exceptional in understanding the key components of a successful move and we would team with them to ensure success! 4. Identify any assumptions and/or exclusions used in preparation of the scope of work and associated fee estimate. We've identified and included as part of our general Scope of Work in Section G, assumptions and/or exclusions. — y ■ rRF- 1V12"1.1_�COMB 04.20.2020 10 a 44 io DocuSign Envelope ID: 1 BA90275-004&437F-ACEC-13F73597F313 RELEVANT PROJECT EXPERIENCE 25G-476 1mE DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Relevant Projects: Public Agencies Inyo County Office Building - Bishop, CA Interior and exterior architectural and design services for a two story 42,000 SF shell and core office building. The project also included comprehensive tenant improvement services. Antcipated Completion Date, 2020 Client Contact Information: Rick Martin Clear Thought Group rick@clearthoughtcorporation.com 714.310.8649 Irvine Ranch Water District Source H2O - Irvine, CA Architectural design services for the core and shell of a new 69,968 SF 2-story office building with roof deck on the property of the Irvine Ranch Water District, with parking and landscape improvements to the site. Adjacent to the Irvine Ranch Water District's headquarters, the area surrounding this project has seen rapid growth. Anticipated Completion Date, January 2020 Client Contact Information: Anthony J. Vaccaro Senior Vice President Newport Real Estate Services, Inc. avaccaro@nres.net 714.850.0085 x7656 Orange County Social Services Agency - Irvine, CA Interior architecture and design services for a commercial office infill of two existing buildings. The scope included full service interior architectural design services.ln progress. Tenant Contact Information: Martha Santos -Alvarez Orange County Social Services Agency 714.245.6045 Martha.Santosalvarez@ssa.ocgov.com GSA / US Citizenship & Immigration Services - Tustin, CA Interior architecture and design services for a 70,000 SF tenant improvement. Included LEED consulting. Completed 2019. Client Contact Information: Joon Choi Harbor Associates LLC joon@harborassociates.com 562.436.6688 Department of Public Social Services - Temecula, CA Interior architectural and design services for two single story, 50,000 square foot tenant improvements for use with heavy public access for department of public social services program services and training. The project includes private offices, open space for the placement of systems furniture, and training rooms. Completed, 2010. Client Contact Information: Kip P. Dubbs President & CEO Omni West Group, Inc. kdubbs@omniwestgroup.com 949.215.9790 PAGE 7�vf1RE NRLCOMB 04.20.2020 11 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Relevant Projects: Public Agencies Moulton Niguel Water District - Laugna Hills, CA Architectural and civil engineering design services for 5 buildings totalling 85,000 SF with full tenant improvements. The project is located at an existing 11 acre site currently occupied by operations facilities. The scope includes the validation of the program done by others, space planning, and SiteOPs. Anticipated Completion Date, December 2020 Client Contact Information: Dave Larsen, PE Engineering Manager Moulton Niguel Water District dlarsen@mnwd.com 949.831.2500 Western Municipal Water District - Riverside, CA Full service interior design and branding services for 50,000 SF of office space including general office, conference rooms, workout facilities with showers and locker room, and council chambers for public meetings. Ware Malcomb provided both interior design and graphic design services to create a branded environment where a unique office space was created to reflect Western Municipal Water District's distinctive brand and important customer and constituent messaging. The project incorporates numerous sustainable design features and is LEED-CS Silver Certified by the USGBC. Completed, September 1, 2010 Client Contact Information: Anita Pearson Management Analyst Western Municipal Water District apearson@wmwd.com 951.571.7231 Inland Regional Center - San Bernardino, CA Full service planning, architecture, interior design and branding services for a new build -to -suit three - building office campus, with a lobby bridge building totaling 206,209 SF. The two 2-story buildings include information technology rooms, private and open office environments, conference rooms, a mail room and break area. The third building is a two- story, 31,295 SF conference and workforce center housing an auditorium, classroom areas for training purposes, and a consumer library. The auditorium contains sophisticated audio/visual capabilities. Ware Malcomb provided graphic design services for the project's monument, interior, and exterior signage. Inland Regional Center was designed to provide advocacy for and assistance to the developmentally disabled population of Riverside and San Bernardino Counties. The new buildings are located in the 31-acre Waterman Business Park in San Bernardino. The project is owned and developed by California Housing Foundation of Redlands. Completed, September 20, 2009 Client Contact Information: Steve von Rajcs California Housing Foundation svonrajcs@chfcares.com 909.793.9800 PAGE 7&" NRLCOMB 04.20.2020 12 iz DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Relevant Projects: Ongoing/On-call Services Alliant Insurance - Multiple Locations On -going support for national account. Ware Malcomb provides interior architecture and design servies for Alliant Insurance. Segerstrom Office Portfolio - Costa Mesa, CA Landlord architect for ongoing tenant improvement services within 4 office buildings - Park Tower, Center Tower, Plaza Tower and 3420 Bristol - totaling 1.3 million SF. Service provided included marketing plans, BOMA, field verifications, tenant planning services, programming, space planning, design development, con -tract documents, and contract administration. Summit Office Campus —Aliso Viejo, CA Landlord architect services for two 4-story, Class A office buildings totaling over 250,000 SF. Services include tenant improvements, test fits, demising studies, common area renovations and rebranding of amenity and exteriors. Ware Malcomb has also provided a refresh of the existing building standards. Centerview — Irvine, CA Landlord architect services for two 12-story, Class A office buildings totaling approximately 600,000 SF of office space. Services included space planning, test fits, tenant improvements and renovations to the common areas and lobby. University of California, Irvine (UCI) Ware Malcomb has had the privilege of providing interior design and architecture services for over 25 UCI, UCI Facilities Management, and UCI Medical Center projects including tenant improvements, renovations, ground - up, and science & technology projects. The projects included healthcare, labs, office space, classrooms, and dormitories. Ware Malcomb currently has a Master Services Agreement in place with UCI to provide on -call architectural design services. Charter Communications/Spectrum Architectural and interior design services for Charter Communications stores across the US. The retail stores include payment centers, equipment displays and exchange/return areas. Charter Communications is implementing a strategy to transform their stores into retail / customer friendly environments. The new stores will allow customers to interact with their products and services at multiple demonstration areas with sales associates while offering a one -stop shop for any transactions needed. Thales - Multiple Locations Across the U.S. Ware Malcomb has provided interior architecture and design services for over 50 Thales projects spanning over 10 years. Ware Malcomb provided full service interior architecture and design services for the Thales Corporate Headquarters relocation project located in Irvine, California. Thales' objectives for the project included designing a flexible manufacturing environment and modernizing their outdated office space. The project included 150,000 SF of two-story office and lab space for in-flight entertainment systems for major airline manufacturers. PAGE T f ' NIALCOMB 04.20.2020 13 13 DocuSign Envelope ID: 1 BA90275-004&437F-ACEC-13F73597F313 REFERENCES 25G-480 1mF DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Public Works References Joon Choi US Citizenship & Immigration Services Harbor Associates LLC 562.436.6688 joon@harborassociates.com Rick Martin Inyo County Clear Thought Group 714.310.8649 rick@clearthoughtcorporation.com Martha Santos -Alvarez Orange County Social Services Agency 714.245.6045 Martha.Santosalvarez@ssa.ocgov.com 500 N. State College Blvd #100, Orange, 92868 •✓ — y H AGE MARE 1V12"1.1_�COMB 04.20.2020 a14 44 is DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Select Project Photography T AGE - V �l',j�E NRLCOMB 04.20.2020 P15 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Select Project Photography � Y r I - 8 USE NRL.COMB 04.20.2020 PAGE DocuSign Envelope ID: 1 BA90275-004&437F-ACEC-13F73597F313 SCOPE OF SERVICES 25G-485 DocuSign Envelope ID: 1BA90275-CO48-437F-ACEC-13F73597F313 WARE Mt1LCOMB ARCHITECTURE PLANNING INTERIORS CIVIL ENGINEERING BRANDING BUILDING MEASUREMENT April 20, 2020 City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92701 Proposal for Interior Architectural Design and Engineering Services Space Planning and Architectural Consulting Services Santa Ana, CA I. Project Description: Our proposal is based upon the Request for Proposal (RFP No.: 20-040) and outlines Interior Architecture & Design and Engineering services for a variety of projects on an "as -needed" or "on -call" basis for the City of Santa Ana. This proposal outlines general services. A more detailed scope of work, fee and project schedule shall be provided when a specific project proposal is requested by the City of Santa Ana. A. The following disciplines are to be included under Ware Malcomb's scope and responsibility: 1. Interior Architectural Design Ware Malcomb 2. Structural Engineering Brandow & Johnston 3. Electrical, Mechanical & Plumbing Engineering Syska Hennessy B. The following disciplines are excluded from Ware Malcomb's scope and responsibility, however they may be required for the project: 1. Commissioning Agent 2. Environmental Consultant 3. Structured Cabling Consultant 4. Acoustical Engineer S. Audio/Visual Consultant II. Interior Architecture Basic Services: A. Programming Phase: Ware Malcomb proposes to provide planning services to City of Santa Ana through interviews and analysis, to arrive at overall space needs and relationships as follows: 10 Edelman, Irvine, CA 92618 P 949.660.9128 F 9492-8t�d1 ��� 4.20.2020 PAGE 1 of 10 DocuSign Envelope ID: 1BA90275-CO48-437F-ACEC-13F73597F313 WARE Mt1LCOMB ARCHITECTURE PLANNING INTERIORS CIVIL ENGINEERING BRANDING BUILDING MEASUREMENT 1. Meet with the City of Santa Ana Project Team to review program requirements as already determined and outlined, review responsibilities, budget, schedules and procedures. 2. With City of Santa Ana's assistance, schedule interviewing of designated personnel to determine the size of each department or area, adjacency requirements and basic information about their preferred work station/office layout. 3. Document and submit program interviews for City of Santa Ana Project Team's concurrence. 4. Become familiar with office equipment usage and related power, ventilation, storage or other requirements. 5. Provide final program summary report for review/comment. 6. Ware Malcomb has included (1) one revision (up to 25% of the data originally provided) to Program Summary upon review. 7. Review outlined project schedule and budgets for any concerns. 8. Ware Malcomb shall attend up to [# of meetings in words] (#of meetings) one -hour programming meetings. To be determined based on specific project scope. 9. It is anticipated that this phase will be [# of weeks in words] (#of weeks) weeks. To be determined based on specific project scope. B. Site Analysis / Field Verification Phase: 1. Based upon accurate electronic CAD drawings provided by others, Ware Malcomb shall verify existing conditions in the scope of work area. We have assumed the existing base drawings are accurate. NOTE.• Base building or as-builtmeasuring services are excluded, but maybe provided for an additional fee, if required. 2. Field verification shall include survey of existing walls [ADD IF INCLUDED IN FEE - millwork, electrical outlets, ceiling grids, and lighting]. 3. Our Field Verification is based on those building elements that are visible without the removal of the built -out space (such as ceilings, hidden conditions in walls, or structures). 4. As -built plans, as deemed appropriate or necessary, shall be provided as an additional service. 10 Edelman, Irvine, CA 92618 P 949.660.9128 F 9492-8t�d1 487 420.2020 PACE 2 d 10 DocuSign Envelope ID: 1BA90275-CO48-437F-ACEC-13F73597F313 WARE Mt1LCOMB ARCHITECTURE PLANNING INTERIORS CIVIL ENGINEERING BRANDING BUILDING MEASUREMENT C. Space Planning Phase: 1. Based on the final program, Ware Malcomb will provide a space plan, which will indicate the location of rooms, circulation paths, partitions, doors and a suggested furniture layoutwill be blocked out. Ware Malcomb will provide two (2) minor revisions (less than 10%) as required. 2. Review the plans for conformance to codes and make recommendations as necessary to meet local building and fire department requirements. 3. Ware Malcomb shall attend up to [# of meetings in words] (#of meetings) one -hour meetings for design/review. To be determined based on specific projectscope. 4. It is anticipated that this phase will be [# of weeks in words] (#of weeks) weeks. To be determined based on specific project scope. D. Schematic Design Phase: Ware Malcomb shall provide the Schematic Design for the areas outlined above through the following: 1. Based on the program, refined space plan and City of Santa Ana standards, Ware Malcomb shall provide sketches and loose material selections to communicate concepts and ideas for the space outlined above. These shall be reviewed with City of Santa Ana for conformance to their image for each area. 2. Upon approval, Ware Malcomb shall prepare Preliminary Pricing Plans including additional information for City of Santa Ana's General Contractor to provide a preliminary budget price. Preliminary Pricing Plans shall include: a. Partition Plan: Noting locations of full height walls, if required. b. Power/Signal Plan: Power and data locations and any (known) specialty power requirements. C. Reflected Ceiling Plan: Ceiling Types (i.e. ACT, gypsum board, or open to structure) and light fixture type/quantity. Actual specifications will remain as "to be determined" at this stage. d. Finish Plan (Floor &Wall): If already determined by the tenant/owner, finishes (by generic type) will be hatched / noted on the plan for location and provided with a budgetary material cost/allowance per SF. 3. Ware Malcomb shall review the budget pricing prepared by a designated Contractor and present costs to City of Santa Ana for review. 4. Ware Malcomb shall provide two (2) loose finish palettes/concepts. 10 Edelman, Irvine, CA 92618 P 949.660.9128 F 9492-8t�d1 ��� 4.20.2020 PAGE 3 of 10 DocuSign Envelope ID: 1BA90275-CO48-437F-ACEC-13F73597F313 WARE Mt1LCOMB ARCHITECTURE PLANNING INTERIORS CIVIL ENGINEERING BRANDING BUILDING MEASUREMENT 5. [OPTIONAL] Ware Malcomb has included [# of views in words] (#of views) Revit/ Enscape rendering views per below, with one (1) minor revision per view included (less than 10% change each). To be determined based on specific project scope. 6. Ware Malcomb shall attend up to [# of meetings in words] (#of meetings) one -hour meetings for design and review. To be determined based on specific project scope. 7. It is anticipated that this phase will be [# of weeks in words] (#of weeks) weeks. To be determined based on specific project scope. E. Design Development Phase: 1. Based on the approved Schematic Design, Ware Malcomb shall provide final Design Development to include plans with fixed dimension, elevations, relevant details, electrical and lighting solutions to provide City of Santa Ana a representation of the final design. 2. Present final finish palette that shows all materials, finishes and colors. One (1) minor revision (a maximum of 10%) is included. 3. [OPTIONAL] Rendered Views that were previously provided will be updated, based on the approved Design Development package, with one (1) minor revision per view included (less than 10% change each). To be determined based on specificprojectscope. 4. Provide plans and other design information to Consultants as directed by City of Santa Ana. 5. Provide progress prints of plans and other design information for preliminary pricing by a General Contractor and for review by City of Santa Ana. 6. Assist City of Santa Ana in evaluating preliminary pricing and other project information. 7. Ware Malcomb shall attend up to [# of meetings in words] (#of meetings) one -hour meetings for design and review. To be determined based on specific project scope. 8. It is anticipated that this phase will be [# of weeks in words] (#of weeks) weeks. To be determined based on specific project scope. F. Contract Documents Phase: Prepare Contract Documents based on the approved Design Development documents or as authorized by City of Santa Ana. The documents shall set forth in detail the requirements for construction of the project. The scope of work shall include the following: 1. Prepare Interior Architectural Contract Documents of the project. A Project Manual is not included, but may be added for an Additional Service. 10 Edelman, Irvine, CA 92618 P 949.660.9128 F 9492-8t�d1 ��� a.zazozo once 4 or io DocuSign Envelope ID: 1BA90275-CO48-437F-ACEC-13F73597F313 WARE Mt1LCOMB ARCHITECTURE PLANNING INTERIORS CIVIL ENGINEERING BRANDING BUILDING MEASUREMENT 2. Provide Mechanical, Electrical, Plumbing and Structural Contract Documents. 3. Ware Malcomb shall provide general coordination with documents prepared by its engineers and consultants, and coordination with City of Santa Ana consultants, contractors, engineers and vendors. 4. Ware Malcomb shall submit the Contract Documents to the Building Department, Building Landlord, Health Department (if applicable), and Fire Department for Plan Check Review, if requested, otherwise Ware Malcomb shall submit to General Contractor for submittal. Submittals to special jurisdictions such as City Planning, Airport Authority, etc. is not included but may be included as an additional service upon request. Ware Malcomb is not responsible for plan check review times. S. Plan Runner/Expeditor Services, if utilized, will be passed through as a reimbursable expense. 6. Ware Malcomb shall review and update a Project Schedule with the City of Santa Ana Team, if necessary. 7. Ware Malcomb shall review with the City of Santa Ana Team the updated cost estimate prepared by a designated Consultant or Contractor. 8. Ware Malcomb shall attend up to [# of meetings in words] (#of meetings) one -hour meetings. One of the meetings shall be a Page -Turn meeting and/or "Sign -off" of Contract Document Drawings, prior to submitting for Permit, or issuing for Bid. To be determined based on specificprojectscope. 9. It is anticipated that this phase will be [# of weeks in words] (#of weeks) weeks, excluding plan check duration. To be determined based on specific projectscope. G. Bidding Assistance & Coordination Phase: 1. After City of Santa Ana's approval of the Contract Documents, Ware Malcomb shall assemble bid packages and transmit the documents to a pre -approved list of general contractors for construction bids, for up to three (3) general contractors. 2. Assist and advise City of Santa Ana in the analysis of cost quotes, bids and/or proposals, and the content, issuance and /or awarding of final contracts and purchase orders. 3. Ware Malcomb shall conduct a one -hour [in -person / video conference] pre -bid meeting to allow contractors and subcontractors the opportunity to request clarification of the Contract Documents. Ware Malcomb shall be available throughout the bidding process, within the allotted hours provided by the Bidding Assistance & Coordination Phase Fee, to answer questions from the bidders. 10 Edelman, Irvine, CA 92618 P 949.660.9128 F 9492-8t�d1 490 420.2020 PAGE 5 d 10 DocuSign Envelope ID: 1BA90275-CO48-437F-ACEC-13F73597F313 WARE Mt1LCOMB ARCHITECTURE PLANNING INTERIORS CIVIL ENGINEERING BRANDING BUILDING MEASUREMENT H. Contract Administration: 1. Ware Malcomb will visit the site up to a maximum of [number of visits in words] (# of visits) visits for approximately one (1) hour per visit during the anticipated project duration of [# of weeks in words] (#of weeks) weeks. Construction duration has been estimated, and will need to be confirmed by the awarded General Contractor. If significantly longer than the anticipated duration, additional services may berequired. To be determined based on specific project scope. 2. Visits are to become generally familiar with and keep the Client informed about the progress and quality of the portions of the work completed. Ware Malcomb will determine in general if the work is being performed in a manner indicating that the work, when fully completed, will be in accordance with the Contract Documents. Continuous on -site inspections are excluded. 3. Issue clarification sketches in a timely manner, based on receipt of written RFI's prepared by the General Contractor. 4. Review Contractor submittals and take appropriate action for the limited purpose of checking conformance with the design concept conveyed in documents prepared by Ware Malcomb. S. Have the authority to reject work that does not conform to the Contract Documents, however, neither this authority nor the decision in good faith whether to exercise it, shall give rise to a responsibility or duty of Ware Malcomb, subcontractors or others performing portions of the work. 6. Coordinate with Contractor in its responsibility to prepare a punch list and comply with closeout procedures and submittals. Ware Malcomb shall perform one (1) punch walk and one (1) follow-up job walk within the scope of Basic Services. 7. Review Contractor's applications for payment, based on Ware Malcomb's best knowledge, information and belief, subject to any subsequently discovered information. I. [OPTIONAL] Project Close -Out / Record Drawings: 1. City of Santa Ana's General Contractor shall provide the Ware Malcomb team a single composite set of final on site 'red -lined' construction plans. 2. Ware Malcomb team will incorporate the 'red -lined' plans, final bulletins, RFI's and revisions documented in the plans provided by the General Contractor. 3. Final Record Drawings' sets will be provided to City of Santa Ana in a .PDF format. 4. It is anticipated that this phase will take two (2) weeks from receipt of the final 'red -lined' drawings. To be determined based on specific project scope. S. Ware Malcomb can prepare a Letter of Substantial Completion, when applicable. 10 Edelman, Irvine, CA 92618 P 949.660.9128 F 9492-8tld1 491 4.20.2020 PAGE 6 of 10 DocuSign Envelope ID: 1BA90275-CO48-437F-ACEC-13F73597F313 WARE Mt1LCOMB ARCHITECTURE PLANNING INTERIORS CIVIL ENGINEERING BRANDING BUILDING MEASUREMENT J. [OPTIONAL] Furniture Coordination — Full RFP Process: 1. Ware Malcomb shall assist in the selection of new furniture for City of Santa Ana. Selection process shall include the following: a. Provide a digital Look Book' of various furniture for the open and enclosed office areas, conference rooms and miscellaneous furniture. b. Conduct tours of manufacturers' showrooms (3 maximum) for the purposes of exposing the team to the various components of the furniture system. C. Provide an evaluation matrix for City of Santa Ana review outlining the differences in the product offering. d. Prepare a Request for Proposal forthe bidding of the furniture scope ofworkwhich will include typical layouts and typical generic specifications. Ware Malcomb shall also provide coordination of the bid process. e. Upon completion of the bidding process, Ware Malcomb shall update the evaluation matrix and distribute this to City of Santa Ana for review and final selection. f. Once the bids have been reviewed and a final selection made, Ware Malcomb shall assist in the specification of the furniture. The final specifications shall be provided by the selected dealer. Ware Malcomb shall review the final specifications for conformance to the original design intent with a maximum of two (2) minor (less than 10% change) revisions. g. [OPTIONAL - Provide a furniture plan indicating the location of each piece of furniture. The final furniture installation plan shall be provided by the selected furniture dealer.] h. Coordination with designated furniture manufacturers and dealers, equipment suppliers and vendors and/or installers to establish critical dimensions (to accommodate furniture layouts) and ascertain other appropriate information. Installation documents for furniture and equipment will be the responsibility of the selected furniture vendor. i. Provide furniture contract administration including installation coordination and provide one punch list indicating items that the manufacturer is required to correct to meet the expectations of City of Santa Ana. 2. Develop and provide furniture and furnishing pricing estimates with assistance from manufacturers/dealers. 3. Provide furniture contract administration including installation coordination and provide one punch list indicating items that the manufacturer is required to correct to meet the expectations of City of Santa Ana. 10 Edelman, Irvine, CA 92618 P 949.660.9128 F 9492-8t�d1 492 4.20.2020 PAGE 7 d 10 DocuSign Envelope ID: 1BA90275-CO48-437F-ACEC-13F73597F313 WARE Mt1LCOMB ARCHITECTURE PLANNING INTERIORS CIVIL ENGINEERING BRANDING BUILDING MEASUREMENT K. [OPTIONAL] Furniture Coordination — Limited Scope: 1. Ware Malcomb shall assist in the selection of new furniture for City of Santa Ana. Selection process shall include the following: a. Provide a digital Look Book' of two vendors for the open and enclosed office areas, conference rooms and miscellaneous furniture. b. Coordinate with one selected vendor within their line. C. Once a final selection made, Ware Malcomb shall assist in the specification of the furniture. The final specifications shall be provided by the selected dealer. Ware Malcomb shall review the final specifications for conformance to the original design intent. d. Ware Malcomb shall provide coordination with designated furniture manufacturers and dealers, equipment suppliers and vendors and/or installers to establish critical dimensions (to accommodate furniture layouts) and ascertain other appropriate information. Installation documents for furniture and equipment will be the responsibility of the selected furniture vendor. III. Excluded Services: Ware Malcomb will not provide the services listed below: A. Soils engineering or reports. B. Site surveys, services or reports. C. Fire suppression or alarm systems (design -build). D. Special studies such as Traffic, Noise, Utility, Acoustical or Environmental studies. E. Off -Site Improvements. F. Hazardous materials identification, storage, or abatement. G. Roofing or waterproofing Inspection. H. Confirmation and/or verification of the accuracy and/or completeness of documents or information received from others. I. Storage or Racking design. 10 Edelman, Irvine, CA 92618 P 949.660.9128 F 9492-8t�d1 493 4.20.2020 PAGE 8 of 10 DocuSign Envelope ID: 1BA90275-CO48-437F-ACEC-13F73597F313 WARE Mt1LCOMB ARCHITECTURE PLANNING INTERIORS CIVIL ENGINEERING BRANDING BUILDING MEASUREMENT IV. Supplemental Services: The following items are not contemplated or included within Ware Malcomb's Scope or Fee. Ware Malcomb may perform certain services among the list below as an additional service and for an additional fee. A. ADA Survey B. Workplace Strategy C. Change Management / Communications D. Existing Furniture inventories E. Furniture selection / coordination F. Furniture installation plans of final specifications G. Record drawings H. Perspective or 3D Renderings, Virtual Reality, Panoramic Images, or Animation fly throughs I. Branding services such as Identity/Logo, Stationery System, Branding, Marketing Materials/Leasing Brochures, Website, Multi -Media Presentations, and Environmental Graphics J. Changes to the Program or building area K. Specialty Retail or Salon Fixture Displays / Millwork L. Permits or Agency fees M. Changes or revisions subsequent to completion of Design Development Phase including contractor Value Engineering, except for those required for refinement or code compliance N. Signage or Public Art selection 0. Project Manual or Specification Book/Binder P. Landscape Design or Documents Q. Kitchen Design or Consultants R. Preparation of meeting minutes during construction S. Contract Administration more than 15 days beyond date of substantial completion T. Multiple bid processes or negotiations with General Contractors U. Contractor submittal reviews beyond the initial review and one backcheck V. Cost Estimating Services. W. Retaining wall design X. Design of non-standard structural systems due to sub -grade seismic or soils conditions Y. BOMA Calculations Z. Lighting design, audio visual or communication consultants AA. Acoustical design BB. Material Handling Coordination CC. Equipment As-Builts DD. Racking coordination EE. Emergency generator and fuel system design or storage tanks FF. Parcel maps, lot line adjustments, zone changes or environmental clearances GG. Variances or Entitlements, Legal Descriptions, or Special Planning Processes HH. Any and all other services not specifically described as part of the Basic Services 10 Edelman, Irvine, CA 92618 P 949.660.9128 F 9492-8t�d1 494 4.20.2020 PAGE 9 d 10 DocuSign Envelope ID: 1BA90275-CO48-437F-ACEC-13F73597F313 WARE NMLCOMB ARCHITECTURE PLANNING INTERIORS CIVIL ENGINEERING BRANDING BUILDING MEASUREMENT V. Compensation: To be determined based on specific project scope. Note: Ware Malcomb offers the following additional/integrated/in-house services. We may perform any or all of these services at your request for an additional fee: a. LEED@ Coordination & Management b. Branding (including Signage) C. Civil Engineering VI. Reimbursable Expenses: Standard expenses are in addition to our fees. Reimbursable expenses for such things as printing, plotting, renderings requested by Owner, postage and handling, delivery costs, travel and mileage, reproductions and facsimiles, are charged at the standard rate of cost plus fifteen percent (15%).The Client shall be responsible for plan check fees and shall provide payment directly to the Authority having Jurisdiction; plan check fees will not be handled as a reimbursable expense. VII. Payment to Ware Malcomb: All payments shall be due upon receipt of invoice, or as mutually agreed via a written contract. Billings shall be based on a percentage of completion on a Phase basis. Fees for all services up to and including Contract Documents and any unpaid billings shall be due and paid prior to submittal for agency plan check. Thank you for this opportunity and we look forward to working with you. Best regards, Ware Malcomb Mary Cheval, NCIDQ, CID, IIDA Principal 10 Edelman, Irvine, CA 92618 P 949.660.9128 F 9492-8t�d1 495 4.20.2020 PACE 10 of 10 DocuSign Envelope ID: 1 BA90275-004&437F-ACEC-13F73597F313 FEE PROPOSAL 25G-496 3 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Fee Proposal The fee propsoal has been submitted concurrently with the technical proposal, but submitted separately per the RFP. P - f.9�"RF NRLCOMB 04.20.2020 19E DocuSign Envelope ID: 1 BA90275-004&437F-ACEC-13F73597F313 CERTIFICATIONS 25G-498 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Appendix ATTACHMENT CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California County of Orange Subscribed and sworn to (or affirmed) before me on this 20th day of April , 2020, by Mary Cheval , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me Notary Public Signature Notary Public Seal City of Santa Ana RFP 20-040 26G`At h%79 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 NON -LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such subrecipients shall certify and disclose accordinalv. Signed: Title: Principal Firm: Ware Malcomb Date: April 20, 2020 City of Santa Ana Aena RFP 20-040 26V'50U DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 NON-DISCRIMINATION CERTIFICATION The undersigned Contractor or corporate officer, during the performance of this contract, certifies as follows: The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Contractor shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Contractor's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Contractor shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. City of a$ 20-040 A - 1 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 7. The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Contractor becomes involved in, or is threatened with, litigation with a subContractor or Contractor as a result of such direction by the administering agency, the Contractor may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any Contractor of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: Principal Firm: Ware Malcomb Date: April 20, 2020 City 0-040 A _ L DocuSign Envelope ID: 1 BA90275-004&437F-ACEC-13F73597F313 SUBCONSULTANT QUALIFICATIONS 5 25G-503 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Brandow &Johnston 700 South Flower Street, Suite 1800 Los Angeles, California 90017 p.213.596.4500 I ww.bjsce.com W Newport Beach Office O 3300Irvine Avenue, Suite 245 L Newport Beach, California 92660 A li p. 949.862.8500 r— I Brandow & Johnston, with offices in downtown Los Angeles and Newport Beach, is the premier A: structural and civil engineering firm in Southern California. We provide state-of-the-art structural Um and civil engineering design, and related professional consultative and forensic services. Our firm is proud to be identified among those who built the Los Angeles we see today. Two visionary and legendary structural engineers -George Brandow and Roy Johnston -started as partners in 1945 to engineer the first height limited buildings constructed in Los Angeles after World War II, the first over height building allowed by ordinance, the first all welded structural steel office building, and the city's first major high rise. Since then, with expertise in every building type,every construction method, and every material alternative, we've successfully completed over 35,000 projects. Throughout our seven decades of professional practice, Brandow & Johnston has built on a rock solid foundation of experience and client service to become the leader in Southern California in structural and earthquake engineering. At Brandow & Johnston, we understand your needs, commit to your success, and exceed your expectations. Our engineering services will be responsive, innovative, and always mindful of the demands of time and budget. Our Structural Engineering services begin at the earliest stages of project conception and continue throughout project planning, final design and construction, ensuring client satisfaction. We provide responsible engineering, efficient designs, and we are committed to creating sustainable and low impact developments. Catering to both public and private clients, we pride ourselves in maintaining long term relationships based on successful work performed and integrity. As early adopters of the revolutionary Revit Structure software using Building Information Modeling (BIM), we have become pioneers efficiently leading the way from project inception to completion. To date, we have completed over 1,000 projects using Revit(BIM). Brandow&Johnston is adequately staffed with licensed engineers that specialize in public buildings. These professionals work diligently to design and engineer structures that meet all state and local agency requirements as well as adhering to all currentcodes. Structural BRAN DOW& JOHNSTON 25G-504 structural+ civil engineers a 1h DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 OTHER EXPERIENCE ON CALL SERVICES INCLUDE: Orange County Public Works City of Burbank City of Beverly Hills City of Rancho Cucamonga County of Los Angeles USC On Call List City of Anaheim Convention Center The Aerospace Corporation City, County and Port of San Diego Division of the State Architect. Plan Review The California State University, Fullerton CITY OF BEVERLY HILLS, Beverly Hills, CA Public Works Maintenance Warehouse Chamber of Commerce, Building Remodel Roxbury Park Community Center Fire Station No. 2 Police Facility, EOC Expansion CITY OF BURBANK, Burbank, CA City Yard Services Building Seismic Strengthening and Alterations Verdugo Recreation Center Olive Recreation Center Refuse Locker Room Police Pistol Range Fire Station #16 Starlight Amphitheater Field Services/Administration Building COUNTY OF LOS ANGELES Street Supervisor's Office Police Evidence Building Administrative Services Building Wells Fargo Building Water Reclamation — Blower Building Water Reclamation —Operations Building McCambridge Recreation Center Rowland Heights Community Center, Rowland Heights, CA DMH San Fernando Mental Health Feasibility Study, San Fernando, CA Mental Health Facility Scoping Documents, Arcadia, CA LAC/HUCLA CCC & HUB Tenant Improvements, Torrance, CA LAC+USC Medical Center Parking Structure Stair Replacement, Los Angeles, CA LAC+USC Medical Center Protective Canopy, Los Angeles, CA VIP North Hall Renovation LAC+USC Medical Center, Los Angeles, CA Fire Station #143 Scoping Drawings, Santa Clarita, CA CITY OF BALDWIN PARK, Baldwin Park, CA Zocalo Civic Plaza and New Retail Building CITY OF PASADENA, Pasadena, CA Seismic Evaluation Report for Fire Station #39 Indoor/Outdoor Firing Range, Pasadena Police Department Structural BRAN DOW & JOHNSTON structural +civil engineers 25G-505 1% DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Pearson, Jim Pearson has 28 years of experience in the structural engineering field which includes new building design and the rehabilitation of existing structures in both the public and private sectors. He brings vast expertise over wide range of structural systems including concrete, steel, wood, masonry and structural metal studs. His portfolio includes many municipal and public works projects as well as public education, private retail, residential and office buildings. Mr. Pearson is the President of Brandow & Johnston, A 75- year old Structural and Civil Engineering firm of over 40 highly qualified engineers andstaff. Education: B.S. Architectural Engineering Cal Poly San Luis Obispo Registrations/Certifications: Civil Engineer, California No.54484 Structural Engineer, Californiallo.4335 Experience: Brandow & Johnston 2016 - Present Saiful Bouquet, Inc. 1996-2016 Englekirk Structural Engineers 1992-1999 Professional Organizations: SEAOSC_Structural Engineers Association of Southern California AISC American Institute of SteelConstruction CASH Coalition ForAdequate School Housing Representative Projects: LA -RIGS LMR (Land Mobile Radio)) 13 Full Design Sites + 5 Partial Design Sites, Los Angeles, CA LA -RIGS LTE Phase 218 sites Los Angeles, CA DPW Data Center Feasibility Study Pomona, CA Kaiser Southbay Central Plant Upgrades Harbor City, CA UCLA Steam Tunnel Seismic Upgrades Westwood, CA Casa Colina Rehabilitation Hospital Central Plant Pomona, CA Inglewood Water Treatment Facilitylmprovements Inglewood, CA Vasquez Rocks County Park Ranger Station Agua Dulce, CA Vasquez Rocks County Park Interpretive Center Agua Dulce, CA Enterprise Park Pool Building Replacement Willow Brook, CA Ted Watkins County Pool Los Angeles, CA Manhattan Beach Library Manhattan Beach, CA Topanga Canyon Library Topanga, CA County Fire Fleet Maintenance Office Los Angeles, CA New Office Space Hollywood Recreation Center Park, New Pool Building and Facilities, Hollywood, CA Echo Park Recreation Center, Renovation and Moderniza- tion, Echo Park, CA Echo Park Indoor Pool, Reconstruction with Seismic Retrofit of Damaged Natatorium, Echo Park, CA City of Los Angeles Recreation and Parks Department Hollywood Park Pool, Hollywood, CA Structural Echo Park Rec. Center, Echo Park, CA Echo Park Pool, Echo Park, CA BRANDOW &JOHNSTON 25G-506 structural+ civil engineers a DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Caravalho, Kim Caravalho has 29 years of structural design experience, 20 with Brandow & Johnston. Ms. Caravalho's attention to detail and ability to bring projects in on time and on budget regardless of size and scope is extraordinary. Her experience and expertise with municipal projects, student housing, K-12 education, higher education, laboratories and tenant improvement projects has molded Kim into a very well-rounded structural engineer. She is comfortable taking on challenging projects and providing safe, high -quality and award winning design solutions for our clients. As Vice President, Ms. Caravalho is a true leader and champion to our young engineers. She is responsible for all phases of design development, detailing, construction administration and client interface. Not only is she a leader in the office; outside of the office she is very active in professional organizations and most notably assists in exam development for Professional Engineers in California. Education: Representative Projects: University of Southern California Canyon Country Community Center, City of Santa Clarita MSCE & BSCE Santa Clarita, CA Registrations/Certifications: Civil Engineer, California No. 57164 Structural Engineer, California No. 4896 Professional Engineer, Iowa P24915 Professional Engineer, Connecticut PEN.0031457 Professional Engineer, Colorado PE 0053089 Structural Engineer, Arizona PE 64539 Professional Engineer, Florida 85742 Professional Engineer, Georgia PE041166 Professional Engineer, Idaho PE 17531 Professional Engineer, Michigan PE 6201066336 Professional Engineer, Nevada 025346 Professional Engineer, New York NO. 16573 Professional Engineer, Texas 131826 Professional Engineer, Virgina 59129 Civil Engineer, Washington PE 55447 Professional Engineer, Wyoming 16458 Experience: Brandow & Johnston 1999 - Present Professional Organizations: SEAOSC_Structural Engineers Association of Southern California AISC American Institute of Steel Construction Rowland Heights Community Center for LA County Rowland Heights, CA Roxbury Park and Community Center for City of Beverly Hills, Beverly Hills, CA City of Beverly Hills, DWP Maintenance Warehouse Beverly Hills, CA Fontana Police DepartmentExpansion Fontana, CA Banning Justice Center, (New Courthouse) Banning, CA Live Oak Library Relocation, Los Angeles County Dept. of Public Works, Arcadia, CA City Yard Services Building, City of Burbank, Burbank, CA Diemer Water Treatment Plant Office Building & Shop Building, Metropolitan Water District, Yorba Linda, CA City of Pasadena, Dept. of Water & Power Operations Bldg New Office Building Office and Warehouse Renovation City of Burbank As -Needed Seismic Strengthening Projects, City of Burbank, CA: Northwest Library Verdugo Recreation Center Olive Recreation Center Water Reclamation Field Services/Administration Building McCambridge Recreation Center Johnny Carson Park Restrooms Valley Park Restrooms Water Reclamation — Operations Building Water Reclamation — Blower Building Administrative Services Building Building Maintenance/Parks Storage 25G-507 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 '"T Ryan Bishoff, Ryan Bishoff has 12 years with Brandow and Johnston, Irvine office. As Principal, Ryan has worked on many different projects ranging in size and scope, from major and minor central plant renovations, replacements, and new construction projects, minor structural alterations, majortenant improvements, to high-rise commercial and industrial projects. Ryan is involved in the completion of all phases of project development, construction administration, structural design and system selection, seismic design of major projects, construction administration of major projects including structural evaluations, renovations and strengthening. Education: University of California, Irvine; BSCE Registrations/Certifications: Civil Engineer, California No. 77753 Structural Engineer, California No.6250 Experience: Brandow & Johnston. 2008 -Present Professional Organizations: SEAOSC_Structural Engineers Association of Southern California AISC American Institute of SteelConstruction ASCE_American Society of Civil Engineers ACI American Concrete Institute Instructor. UC Irvine, Class 181, Senior Engineer Design Class Outside Client -Consultant, 2008-Present Structural Representative Pro "ects: Restroom Bldg & S�ade Structure San Juan Capistrano, CA Sendero Fields, Restroom Bldg. & Shade Structure San Juan Capistrano, CA Miller Park, Restroom Bldg. &AmphitheaterStructure Fontana, CA Orange Library, Renovation and Expansion Orange, CA Fullerton Library Renovation and Expansion Fullerton, CA City of Ontario, City Hall Building, City Hall East Interim Facility, & Bon View Facility Addition and Renovation of the existing building, Ontario, CA John Cooper Lab Building Retrofit - Orange CountyPublic Works, Santa Ana, CA Chino Police Station, Converting an existing warehouse building to an essential facility, Renovation and Seismic Retrofit, Chino, CA Tower Jazz, Cooling Tower Sound Abatement Newport Beach, CA Medtronic- Orangye County Consolidation Project, Addition & Renovation, R&D Lab & Manufacturing, Design Build Project, Santa Ana, CA California State Polytechnic University, Library, 90,000 SF New Building Addition & Seismic Retrofit of the existing 6 story building with Viscous Dampers, Pomona, CA Anaheim Convention Center, Car Park 4 Repair Anaheim, CA Eaton Fluid Power Group, Mechanical Plant Irvine, CA Applied Medical Bridge Building, Central Plant Lake Forest, CA Medtronic Orange County Consolidation New Building And Renovation Of Existing Buildings Santa Ana, CA Appplied Medical Campus Tenant Improvement, Buddmgs B1, B2, B3, B4, Rill, Amp lii, T1 K2, Rancho Santa Margarita, CA 25G-508 BRAN DOW & JOHNSTON structural + civil engineers a _— - SSY QUALIFICATIONS consult +engineer +commission PIP CIVIC AND COUNTY EXPERIENCE APRIL 2020 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 1. Firm Profile 2. Relevant Experience 25G-510 Firm Profile M SYSKA HFNNFSSY GROUP DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 FIRM OVERVIEW ABOUT SYSKA HENNESSY At Syska Hennessy Group, we create exceptional environments. We do this by focusing our high performance engineering, consulting and commissioning services on our clients' business practices and challenges, creating projects that position them for success. Drawing on 90 years of engineering experience, we have helped to shape the skyline in cities around the world. Creating building systems in some of the most iconic and technically -advanced buildings has taught us to balance a truly global perspective on best practices with a very clear focus on our clients and their specific needs. Key to our success is our ability to collaborate and communicate with all project team members. Collaboration is a part of Syska's DNA and is exhibited in the variety of delivery models we embrace: traditional, design assist, design -build and public private partnerships all bring us to the table In creative and significant ways. OUR SERVICES As we engage with the entire project team, we contribute technical depth and strategic design understanding to deliver performance insights and operational advantages. Our energy and simulation modeling expertise allows us to predict design implications and anticipate opportunities and challenges across the entire project lifecycle. Our Revit and BIM experience allows us to collaborate in unique and powerful ways with the owner, the design team and the contractor. These tools are supported by our can -do attitude, proactive approach, and know-how acquired over years of practice. Taken together, these skills, attitudes, and tools support our clients' ability to make informed decisions about their project, from inception, through design and construction and into the operational phase. Architectural Vertical Lighting Sustainability Transportation y ICT Fire and (IT, Audiovisual, Life Safety Security & BMS) MEP Commissioning KEY FACTS 500 employees in 18G� locations worldwide Locations Atlanta, GA Boston, MA Charlotte, NC Chicago, IL Dallas, TX Hamilton, NJ Jacksonville, FL Los Angeles, CA New York, NY Orange County, CA Raleigh, NC Richmond, VA San Diego, CA San Francisco, CA Silicon Valley, CA Washington, DC Dubai, LAE Shanghai, PRC 2. Relevant Experience M SYSKA HFNNFSSY GROUP x - - L 3 O O O➢ V�\ c ; a a - EH oaEo �._�ah s m a �� o a Q `o Em �3 o xLL E -eE O E t o x E m 3 WSW ` x J E� EmE T aU f-I H i'u m a �« v. r E c E m oE i ly z E - za VZ O �O r�E Ou) WF o > m °a 3 H m H m m m of | 2 M 0 W _- - D `- mg«- / =D 0 \ 0 oE } -- \ \\\\\d\\ \ I Ek I � I�' A W _ z _o E3vr�E=� $a Q o E➢� 'T 8 z E mu oo> ooE'3y m u U o E � U� ��bssa 3viN E 3o EE _ -- E_ EPEmE� � o� E_ o w o E ve � mS mY EE= E 8- 3 E s - EE1�� _aa EsvE�mE¢ _ EE =EE= E1518 wrl LL-i a LL OH Eo O O ��sEN�➢¢9oR� 0 � - _ s d E V a m ENE E Y � f E E s O F O3 - - E a E a Y➢ E E o c 3 o ¢ U~~ a s s 3 a c Z ? Y H c 3" 3 o j� 3 S �� o L— E s � F — TE DocuSign Envelope ID: 1BA90275-CO48-437F-ACEC-13F73597F313 � �ll oil,�� GOVERNOR GEORGE DEUKMEJIAN COURTHOUSE Long Beach, California Winning Multiple Awards for a 3P Project Syska's work on the Long Beach Courthouse, a public -private partnership, Included designing, constructing, financing, operating, commissioning, and maintaining the building, as well as renovating the existing parking structure. The new courthouse, which provides space and services forjudicial proceedings in Los Angeles County's Superior Court, replaces a 50-year-old existing structure. The design Includes 31 courtrooms with accompanying holding cells, administrative office space, and secure parking. It also Includes office space used by the County of Los Angeles for administrative purposes and additional office space for commercial and retail tenants. We developed a cabling Infrastructure system for technology distribution to support communications for staff, employees, and visitors. The technology distribution centered on passive (structured cabling) and active equipment (network equipment). The Infrastructure provided an optimal level of performance, reducing the operating costs In support of multiple Integrated and converged systems for voice, data, wireless, AV, DIMS, and security. Our team used a number of Innovative solutions to overcome the project's technological challenges through a versatile cabling Infrastructure that can accommodate future converged networks. The project received multiple awards Including Design -Build Institute of America's (DBIA) Civic Buildings, National Award of Merit, and ENR's 2014 Best Global Project. Project Features Public Private Partnership Design-Build/Lean Process Parking structure renovation Network and cabling Infrastructure High -volume judicial proceedings Architect AECOM Services Provided CFD modeling, Mechanical, Electrical, Plumbing, BIM/Revlt, IT/Telecommunications Size 531,000 sf 4 & 5 Stories (two buildings) Completion Date 2013 Construction Cost $300,000,000 Sustainability LEED Gold DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 W CONFIDENTIAL TRANSPORTATION AGENCY - CONSOLIDATION AND EXPANSION San Francisco, California The confidential Transportation Agency's real- time command and control functions resided In 5 different locations dispersed around the city with undersized facilities and outdated systems. Seeking to consolidate Its real-time command and control functions Into a single, adequately - sized, secure facility with fully Integrated and up- to-date systems, the agency leased the7th floor of a building in the heart of the city. The design environment accommodated a raised floor design, providing heavy power and emergency power generation with a 90,000 gallon diesel fuel tank on site. Also on site were provisions for 200,000 gallons of water, high security design, and extraordinary HVAC capacity and chiller capacity for the agency's Computer Room Air Conditioning (CRAC) units. The agency selected Syska to design the mechanical, electrical and plumbing systems for the new sustainable building. The design Included a raised floor environment with Computer Room Air Handling (CRAH) units tied to chilled water, two new server and command rooms with central UPS, which tied into the buildings generators, N+1 CRAC units, underfloor supply/overhead return, hot& cold aisle, new VAV boxes, low pressure ductwork, new lighting power distribution, fire alarm system and associated components. The new plumbing system Included a break room and shower room. Syska also provided LEED consulting and commissioning services. Syska's commissioning approach, Integrating owner, operator, engineer, contractor with the commissioning authority, was key to facilitating clear and effective communication among all team players, ensuring an effective project turnover. Running on a tight project schedule, Syska's team stayed In constant communication with all other stakeholders to ensure that project goals and deadlines are met. Syska's collaborative project approach allowed the team to overcome significant challenges that come adaptively reusing a building originally designed as a single -tenant building, and repurposing It Into a sustainable multi -tenant building with an active multi -floor data center and parking garage. Architect RMW Architecture Services Provided � � a Mechanical, Electrical, Plumbing, Sustainable Design, Building Management Systems, Architectural Lighting Design, Energy Services, Commissioning, Fire Alarm / Life Safety Size 40,000 sf Completion Date 2013 Construction Cost $32,500,000 -1717lllll Ili FTHIITTT7 II�TTT�1771 ITT ITfTI IF hiiin miiii`iei�"9i�r,� �, nnii uinrin r �% to COUNTY OF SAN DIEGO, PHASE I - URBAN CAMP AT THE JUVENILE JUSTICE CENTER San Diego, California The County of San Diego Is In the process of renovating and rebuilding the existing site and campus at the Juvenile Justice Center. The new facility represents a shift away from the correctional model of detention and fully embraces the positive youth development model. In this model, staff will engage youth through the lens of adolescent development and future opportunities. Phase I of the project Includes replacing the girls' rehabilitation facility and urban camp units with a new 131,000 sf,128-bed urban camp facility. This phase Includes community supervision services, juvenile probation center, urban camp setting, and consolidated detention for up to 350 youth and probation administration. The design - build project will also Include new parking Tots, sltework, and a new central plant to serve future phases of the replacement project. Phase 2 will consist of replacing the existing juvenile hall with housing units to accommodate 112 beds. Syska is providing electrical engineering and architectural lighting design services. Project Features Stand-alone medical unit with general and mental health treatment Exceeding Title 24 by at least 20% Design -build Entity Contractor: Balfour Beatty Architect: DLR Group Services Provided Electrical, Architectural Lighting De Size 131,000 sf 25�523 Completion Date 2021 Estimated Construction Cost $112,000,000 Sustainability Pursuing TEED Gold Designed for Zero Net Energy y_A Ali DocuSign Envelope ID: 1BA90275-0048-437 F-ACEC-13F73597F313 E - _ THE CITY OF SAN FRANCISCO, PUBLIC SAFETY BUILDING San Francisco, California Combining Power Regeneration with Vertical Design As part of an overall plan to deconstruct Its once aging Hall of Justice, the City of San Francisco built new police headquarters In Mission Bay. The building's broader role brings a sense of civic well-being to an emerging neighborhood, where shiny offices and condo developments are Islands surrounded by empty lots. The complex also Includes the local police and fire station and a 230-space parking garage for fleet vehicles. The 1930's brick firehouse, that was once the only building on the lot, was Incorporated and converted Into a community meeting space. The architects' plan was to develop a seismically sound facility that "felt civic and Inviting, not bunker -like and heavy,' despite the various security Issues. To keep thefloorpiate relatively thin, the building was designed as a Z-shaped tower of four floors, which houses the police headquarters, sitting atop a two-story plinth that contains the local fire and police stations. A large cross-section of the center of the "Z' which Is partially transparent to both cross -streets, showcases a monumental Interior staircase. The architects also used a lot of glass on the building's most public face, on Third Street, In order to convey a sense of civic transparency. Syska's role on the project was to design the vertical transportation system. One feature of our design Included an energy -efficient elevator system that used regenerative drive and enabled power to be restored back Into the building's electrical supply. The team worked closely with the architect to preserve the historical fabric of the building. Project Features Police station Assembly space Office space Command center Holding facility Parking structure Community space Historic fire house Architect Mark Cavagnero Associates Architects HOK Services Provided Vertical Transportation Size 300,000 sf Completion Date 2015 Construction Cost $164,000,000 Sustainability FFFD Gold DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 viii qw �,� 1111 r CITY AND COUNTY OF SAN FRANCISCO DPW ON -CALL SERVICES San Francisco, California Syska Hennessy Group is currently designing various elevator and escalator equipment assessments, modernization design, construction services, for the City and County of San Francisco Department of Public Works. Project Value $20,000,000 Contract Value $750,000 25�525 Project Dates 2015-2022 DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 GLENDALE CENTRAL LIBRARY RENOVATION Glendale, California The Glendale Central Library Is the hub of the Glendale Public Library system which Includes six branch libraries, an art and music center, and a bookmobile. In addition to being a traditional lending library, the Central Library Is a civic center providing community Information and educational services such as author lectures and book signings, book discussion groups, and computer workshops. The Library features an activechildren's room, teen center, computer lab, large audio-visual collection, an International materials collection, conference rooms, a 200-seat auditorium and a bookstore operated by the Friends of the Glendale Public Library. The Special Collections Room houses valuable photographs and documents that chronicle the history of Glendale. Additionally, there Is a "Man's Inhumanity to Man" space dedicated to the Armenian massacre. The Central Library required comprehensive assessment and upgrades to the existing 92,600sf footprint of the Library as well as the surrounding landscaped open-air areas north and east of the Library . The primary focus of the renovation was to enhance the performance of the Library's various functional elements, increasing sustainabillty, and enhancing the civic presence of the Library within the greater downtown area. Syska Hennessy Group was selected as part of the design team to provide full mechanical, electrical and plumbing engineering services. Architect Gruen Associates 25G-526 Services Provided Mechanical, Electrical, Plumbing, Architectural Lighting Design Size 92,600 sf Completion Date 2015 Construction Cost $5,350,000 Locations �. Atlanta, GA SYSKA HENNESSY Boston, MA GROUP Charlotte, NC Chicago, I L Dallas, TX Hamilton, NJ Jacksonville, FL Los Angeles, CA New York, NY Orange County, CA Raleigh, NC Richmond, VA San Diego, CA San Francisco, CA Silicon Valley, CA Washington, DC Dubai, LIAE Shanghai, PRC CONTACT Robin Mosley, PE, LEEDAP Associate Partner t. 949.396.1539 e. rmosley@syska.com syska.com DocuSign Envelope ID: 1BA90275-0048-437F-ACEC-13F73597F313 Mary Cheval, CID, IIDA Principal mcheval@waremalcomb.com P 949.660.9128 10 Edelman Irvine, California 92618 waremalcomb.com 25G-528