HomeMy WebLinkAbout25D - AMEND AGMT FLOW CONTROL VALVEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 1, 2020
TITLE:
APPROVE AMENDMENT TO AGREEMENT
WITH GRISWOLD INDUSTRIES FOR FLOW
CONTROL VALVE MAINTENANCE,
REHABILITATION, AND REPLACEMENT
SERVICES TO INCREASE THE
AGREEMENT AMOUNT BY $400,000 FOR
THE REMAINDER OF THE TERM, FOR A
TOTAL AMOUNT NOT TO EXCEED
$900,000
(RFP NO. 18-052)
(NON -GENERAL FUND)
/s/ Kristine RidaE
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1 sl Reading
❑ Ordinance on 2od Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Authorize the City Manager to execute an amendment to the agreement with Griswold Industries
to increase the agreement amount by $400,000, for a total amount not to exceed $900,000, for the
remaining term of the agreement, which began on July 2, 2019 and expires July 1, 2022, including
a provision for one two-year extension exercisable by the City Manager and the City Attorney, to
provide flow control valve maintenance, rehabilitation and replacement services, subject to non -
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On July 2, 2019, the City Council approved an agreement with Griswold Industries for a three-year
period ending on July 1, 2022, with a two-year renewal option, to provide the Public Works Agency
— Water Resources Division with rehabilitation, maintenance and replacement services for flow
control valves.
Flow control valves are located throughout the City at water production sites, such as well and
pump stations, and are used to control the amount of water introduced into the distribution system
to maintain the desired pressures. Flow control valves are complex systems that rely on
mechanical, hydraulic, and electric controls and sensors to function properly. As with other water
system assets, flow control valves must be periodically maintained to ensure they operate as
intended. During the lifetime of contact, the Water Resources Division has utilized the contractor's
manufacturer -certified technicians to successfully perform inspection, maintenance, repair, and
rehabilitation of the flow control valves.
25D-1
Amend Agreement with Griswold Industries
December 1, 2020
Page 2
Based on emerging needs within the water system, and after evaluation of the benefits of repairing
valves versus replacing them, staff has concluded that several valves will need to be replaced.
Staff recommends increasing the agreement capacity by $400,000, for a new total amount not to
exceed $900,000 for the remainder of the agreement term (Exhibit 1) in order to replace the
identified flow control valves.
FISCAL IMPACT
Funding for the requested increase of $400,000 is budgeted for FY 2020-21 in the Water
Production & Supply Account (No. 06017640-62300) and will be included in proposed budgets for
future years as follows:
Fiscal Year
Accounting Unit—
Fund
Accounting Unit,
Amount
Account #
Descri tion
Account Description
Contract Term 2-Year Term
Water Utility Production &
$100,000
FY 20-21
06017640-62300
Water
Supply, Contract Services
Professional
Water Utility Production &
$100,000
FY 21-22
06017640-62300
Water
Supply, Contract Services
Professional
Renewal O tion 2-Year Term
Water Utility Production &
$100,000
FY 22-23
06017640-62300
Water
Supply, Contract Services
Professional
Water Utility Production &
$100,000
FY 23-24
06017640-62300
Water
Supply, Contract Services
Professional
Total
$400,000
Fiscal Impact Verified By: Kathryn Downs, CPA, Executive Director— Finance and Management
Services Agency
Submitted By: Nabil Saba, P.E., Executive Director— Public Works Agency
Exhibit: 1. Amendment to Agreement with Griswold Industries
25D-2
Exhibit 1
FIRST AMENDMENT TO AGREEMENT TO PROVIDE FLOW CONTROL VALVE
MAINTENANCE, REHABILITATION, AND REPLACEMENT SERVICES
THIS FIRST AMENDMENT to the above -referenced agreement is entered into on December 1,
2020, by and between Griswold Industries dba Cla-Val ("Contractor"), and the City of Santa Ana,
a charter city and municipal corporation organized and existing under the Constitution and laws of
the State of California ("City").
RECITALS
A. The parties entered into Agreement No. A-2019-102, dated July 2, 2019, by which
Contractor agreed to provide preventative maintenance, rehabilitation, and replacement
services for the City's water pressure reducing and pressure sustaining valves
("Agreement").
B. The original term of the Agreement is for three years, and the Agreement remains in effect
through July 1, 2022, with provision for extension.
C. The parties now wish to amend the Agreement to increase the amount to be expended under
the Agreement.
The Parties therefore agree:
1. Section 2, Compensation, is amended to increase the total amount to be expended under the
term of the Agreement, including any extension periods, from $500,000 to $900,000.
2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above.
ATTEST CITY OF SANTA ANA
Daisy Gomez
Clerk of the Council
Kristine Ridge
City Manager
[signatures continue on next page]
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25D-3
APPROVED AS TO FORM CONTRACTOR
Sonia R. Carvalho
City Attorney
By: 04 714'. -f�L
J n M. Funk
Sr. Assistant City Attorney
RECOMMENDED FOR APPROVAL
Nabil Saba
Executive Director
Public Works Agency
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25D-4