HomeMy WebLinkAboutMHC SOFTWARE, INC. (3)N-2014-149-01
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MHC SOFTWARE
�'. ITp Addendum endum One (1) to the Software License Agreement between MHC Software, LLC, 12000 Portland Avenue South,
Suite 230, Burnsville, MN 55337 ("MHC') and City of Santa Ana, a charter city and municipal corporation organized and
existing under the Constitution and laws of the State of California, located at 20 Civic Center Plaza, Santa Ana, CA 92701,
dated as of December 22, 2008. License and Maintenance Fee for Additional Software Purchases.
Software
Key Standard Features
Inclusions
Price
Document
• 1099-NEC Tax Form: Nonemployee
• One site, one seat and
$3,000
Express 1099-
Compensation
one backup seat
NEC Module
• Interface to standard file layout for data
• Provides totals and
import:
document counts
o IRS Electronic 1099 Output File Layout p Y
Creates the 1099-NEC
(matches 1099 output file layout based on
documents
standard MHC ERP connector) OR
• Requires customer to
o MHC Standard Tax Module CSV File Layout
procure relevant 1099
• Forms design for laser cut sheet 1099-NEC
forms compatible withlicensed
forms (all other 1099 form variations require
MHC
separate licensing; contact MHC regarding
Document Express
pressure seal forms design options)
output (ask MHC for
referral to
• Software stores document history audit
recommended forms
records
provider)
• Supports document corrections
• Does not include
• Enables option for authorized users to enter
support for non -
input data to generate a document manually
standard input file
• Optional extension in Document Express to
layouts nor non-
support creation of unenctypted PDFs of the
standard forms
1099s (licensed separately for each document
designs; custom data
type as Document Express PDF/TIF Creation
imports or custom
Add -on option)
forms design layouts
• Optional extension in Document Self -Service
for tax documents
to support online 1099 functionality (licensed
require licensing of
separately)
MHC's Document
Express Custom Tax
Document Module
• Does not Include the
generation of the
data/files to be sent to
the IRS, nor
transmission of
data/files to the IRS
and tax preparation
software providers
Software Total
$3,000
Payment Terms:
Invoice due upon receipt.
12000 Portland Avenue South, Suite 230 • Burnsville, Minnesota 55337
800,5883676 • Main: 952.882.0884 • Fax 952.882.0484
www.mhcsoftwareinc.com
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MHC SOFTWARE
Software Implementation and Maintenance Services:
Service
Description
Price
Software
• Remote Implementation Services (web
Included with
Implementation
meeting/VPN/telephone)
software
o Project Planning
licensing
o Installation, Training and Customer Support
• On -site Implementation Services (optional)
Optional - Extra
o 1 trip for 1 day
$1,500/day plus
• All types of implementation services noted above
reasonable travel
expenses
Software
Software maintenance entitles the customer to:
$540
Maintenance
(1) Software upgrades for licensed application components sold
+$100
and licensed by MHC
(2) Software support and training services via toll -free phone
(18%of the then -
number and web meetings
current perpetual
(3) Software for components licensed by MHC that supports the
license list prices,
continuing compatibility with existing ERP/integrated business
annually)
application software that has been upgraded (i.e., as customers
(software
upgrade integrated business functionality from one release to
maintenance
the next, they can work with MHC Software to plan and
commences ninety
(90) calendar days
maintain compatible MHC Software functionality without re-
after software
licensing the software); maintenance does not include support
delivery for all non -
for additions to ERP/integrated business applications, a change
OCR products; there
of ERP/integrated business application nor technological
is a required $too
platform changes for MHC or ERP/integrated business
fee for the initial so -
day period, due 90
applications nor the services required to support customer-
days after software
initiated changes other than those listed above
delivery)
Post -Implementation Support:
For customers who choose to make technological platform changes or resource support changes post -implementation
(i.e., after 30 days of MHC software use in a production environment), MHC will support the additional effort required to
complete the changes on a time and materials basis, based on a to -be -estimated amount of hours at the current MHC
billable rate.
Payment Terms: Post Implementation Support or Services, if required, will be invoiced upon work completion; payment
is due 30 days after receipt of invoice.
12000 Portland Avenue South, Suite 230 • Burnsville, Minnesota 55337
800.588.3676 • Main: 952.882.0884 • Fax 952.982.0484
www.mhcsoftwareinc.com
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N-2014-149-01
MHC SOFTWARE
Software Maintenance:
MHC Products Maintenance
The annual maintenance fee is 18% of current list price at the time the maintenance fee is due. Listed below are the
current list prices of the following Software products as of this Software Agreement's license effective date.
Software
Current List Price
Document Express 1099-NEC Module $3,000.00
Total Software Current List Price
* Annual Maintenance Fee 18%of Current List Price $540.00
* Begins 90 days after software delivery.
** The Fee for the initial 90 day maintenance period of $100 (not included in the above amount) is due 90
days after the Software Delivery Date.
Accepted for Customer:
By: -�
(Signature)
Name:
KRISTINE RIDGE
Title: CITY MANAGER
Date: (Z(DI
Accepted for MHC Software LLC:
(Signature)
Name: Teresa Myers
(Please type or print name)
Title: Contracts Manager
(M HC Software)
Date:11/19/2020
The pm ties acknowledge and agree that this Agreement maybe executed by electronic signature, which shall be considered as on original
signature for all purposes and shall have the some force and effect as an original signature. without limitation, "electronic signature" shall
include faxed versions of an original signature or electronically scanned and transmitted versions (e.g., via pdf) of an original signature.
ATTEST:
Allailsy Gomez, Clerk of the Council
APPROVED AS TO FORM: RECOMMENDED FOR APPROVAL:
Lisa E. Storck, Asst. City Attorney Jac viu
Ila, Chief Technology Innovations Officer
12000 Portland Avenue South, Suite 230 • Burnsville, Minnesota 55337
800.588.3676 • Main: 952.882.0884 • Fax 952.882.0484
www.mhcsoftwareinc.com
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